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Ricoh GlobalScan NX Plug-in User Manual

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GlobalScan NX Plug-in for FileNet
User's Guide
The GlobalScan NX Plug-in for FileNet (FileNet Plug-in) is a GlobalScan NX (GSNX) plug-in service that distributes documents
scanned using a multifunctional device (MFP) to IBM File Content Manager P8.
• This product is displayed as "Send to FileNet" on the MFP control panel.
• This manual explains the operation procedures for the FileNet Plug-in. For details about the operation procedures for other Ser-
vices/Filters, see GSNX User's Guide.
Introduction
This manual contains detailed instructions and notes on the operation and use of this product. For your safety and benefit, read this manual
carefully before using the product. Keep this manual in a handy place for quick reference.
Important
• TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:
• THE SUPPLIER SHALL NOT BE LIABLE FOR THE RESULT OF OPERATION OF THIS SOFTWARE OR THE USE OF THIS
DOCUMENT.
• THE SUPPLIER SHALL NOT BE LIABLE TO YOU FOR DAMAGES OR LOSS OF ANY DOCUMENT OR DATA PRODUCED BY
USING THIS SOFTWARE.
• THE SUPPLIER SHALL NOT BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, BUSINESS INTERRUPTION OR LOSS OF BUSI-
NESS INFORMATION, AND THE LIKE) CAUSED BY FAILURE OF THIS SOFTWARE OR LOSS OF DOCUMENTS OR DATA,
NOR FOR ANY OTHER DAMAGES ARISING OUT OF THE USE OF THIS SOFTWARE, IF THE SUPPLIER HAS BEEN ADVISED
OF THE POSSIBILITY OF SUCH DAMAGES.
• Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product.
• The contents of this document are subject to change without notice.
• No part of this document may be duplicated, replicated, reproduced in any form, modified or quoted without prior consent of the supplier.
• It is possible that any document or data stored in the computer will be damaged or lost by user error during operation or software error. Be
sure to back up of all important data beforehand. Important documents and data should always be copied or backed up. Documents and
data can be lost because of malfunction or human error. Furthermore, the customer is responsible for protection measures against computer
viruses, worms, and other harmful software.
• Do not remove or insert any disk while operating this software.
MFP with
GlobalScan NX
Application Installed
and GlobalScan NX Plug-in for FileNet
Fig. 1: GlobalScan NX Plug-in for FileNet Workflow
GlobalScan NX Administrator
(Managing via Web browser)
Server with GlobalScan NX
Software Application, AdminTool,

FileNet Content
Management Interoperability
Services (CMIS) Server
DBV023

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Summary of Contents for Ricoh GlobalScan NX Plug-in

  • Page 1 GlobalScan NX Plug-in for FileNet User’s Guide The GlobalScan NX Plug-in for FileNet (FileNet Plug-in) is a GlobalScan NX (GSNX) plug-in service that distributes documents scanned using a multifunctional device (MFP) to IBM File Content Manager P8. GlobalScan NX Administrator...

  • Page 2: Before You Begin

    Before You Begin Abbreviations The following abbreviations are used in this guide to shorten content. Product / Name Abbreviation GlobalScan NX GSNX Multifunctional Device MFP, Device GlobalScan NX Plug-in for FileNet FileNet Plug-in Content Management Interoperability Services CMIS Enterprise Content Management...

  • Page 3: Step 1: Placing The Original

    FileNet Plug-in With an Authentication Step 1: Placing the Original Place the original face up on the Automatic Document Feeder (ADF) or face down on the exposure glass. Fig. 6: Login Screen 1. Press [User Name] and enter your user name. 2. Press [OK]. BMC001S BMC002S 3. Press [Password] and enter your password, if necessary. Fig. 2: ADF Fig. 3: Exposure Glass 4.

  • Page 4: Step 5: Selecting A Service

    Step 5: Selecting a Service The Service Menu for the project selected in P.3 "Step 2: Opening the Group/Project Screen" appears. 1. Press [Send to FileNet]. Fig. 8: Service Menu • If only one service exists, the Repository Selection screen will appear.
  • Page 5 Step 6: Specifying a Destination (Repository Selection Screen) Send to FileNet Screen Overview DBV046 Fig. 9: Send to FileNet Screen This screen does not appear depending on the settings specified by the administrator. "User Name", "Password", and "Login" do not appear when the authentication profile has been set to the project. A. Repository Specify the repository to connect.
  • Page 6 Step 7: Specifying a Destination (Destination Folder Selection Screen) Send to FileNet Screen Overview DBV030 Fig. 10: Send to FileNet Screen A. Selected Folder The number of selected destinations and the selected folder name are displayed in the following format: [Display Name] folder B. Selected Destinations Display a list of the destination folders currently selected. You can press folders in this list to remove them. C. Search, Folder View Perform the keyword search in the current folder and its sub-tree folder(s).
  • Page 7 Step 8: Specifying a Destination (Document Information Input Screen) Send to FileNet Screen Overview DBV031 Fig. 11: Send to FileNet Screen A. Document Type Specify the document type. The Document type list is sorted in alphabetical order using its display name attribute. B. Document Properties Specify document properties. The Document properties list is sorted in alphabetical order using its display name attribute. The UI control type varies depending on the document property type.
  • Page 8 ADF or on the exposure glass. 3. Press [Start]. The original is scanned and the resulting scan file is distrib- uted. © 2013 Ricoh Co., Ltd. D488-5421...