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Ricoh Aficio 250 Reference Manual

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Aficio 250 (AD1E)
Fax Reference Manual
(European Version)
Issued August, 1997, Ricoh CO., LTD.

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  • Page 1 Aficio 250 (AD1E) Fax Reference Manual (European Version) Issued August, 1997, Ricoh CO., LTD.
  • Page 2 • Automatic Document Feeder (ADF) • Automatic Reverse Document Feeder (ARDF) • Large Capacity Tray (LCT*) • Internal 1-bin Tray (internal tray 2) • Memory Card (2MB or 4MB) • 400 dpi High Resolution Card • Function Upgrade Card • Hard Disk (80MB) •...
  • Page 3 Caution CE168X Use of controls, adjustments or performance "The ISDN kit complies with the requirements of procedures other than those specified of Commission Decision 94/797/EC" herein may result in hazardous radiation ex- 94/797/EC: posure. * Comission Decision of 18 November 1994 on a common technical regulation for the Shielded interconnect cables must be em- pan-European integrated service digital...
  • Page 4 This model is designed and approved for connection to the following circuits. British Telecom Public Switched Telephone Network Hull Public Switched Telephone Network PABX Extensions Mercury Communications Limited Public Switched Telephone Network. CONNECTION TO THE PSTN OR A PABX EXTENSION If there is a line jack socket already installed, you may connect this model using the line lead supplied.
  • Page 5 11. This apparatus has been approved for the use of the following facilities: Storage of Telephone Number for Retrieval by Predetermined Code Automatic Call Initiation Operation in the Absence of Proceed Indication (Although not Detected) Automatic Dialing Facilities Auto-Calling Facility Loudspeaking Facility Series Connection Facility Automatic Storage of Last Number Dialed...
  • Page 6 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.”...
  • Page 7 In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions. 1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and cautions marked on the product. 4.
  • Page 8 13.If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 am- peres.
  • Page 9 Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded. The lightning protection circuit for the machine requires the machine to be properly grounded.
  • Page 11 IMPORTANT Instructions designed to prevent paper jams, damage to originals, or loss of data. Be sure to read this information. Before operation Tips on what to do before you start. HINT Advice about a particular operation or how to correct a mistake. Restriction Numerical limits, functions that cannot be combined or conditions in which a particular function is disabled.

  • Page 14: Table Of Contents

    Conventions ..................1 Auto Power-On Reception ..............16 Transmission With Image Rotation ............ 17 Overview .................... 26 On-hook Dial (not available in some countries) ........37 Manual Dial (external handset required) ..........38 Resolution ..................39 Original Type ..................40 Image Density (Contrast) ..............
  • Page 15 Stamp ....................58 ID Transmission ................. 59 Substitute Reception ................64 Fax Mode (Auto Reception Mode) ............. 66 Telephone Mode ................. 66 Transfer Station .................. 67 ID Reception ..................68 Print Completion Beep ............... 69 Checkered Mark ................. 69 Center Mark ..................70 Reception Time ..................
  • Page 16 Canceling A Transmission ..............110 Printing A File ................... 111 Checking And Editing A File ............. 112 When The Receive File Indicator Is Lit Or Flashing ......131 When The (Confidential Reception) Indicator Is Lit ..... 132 When The Fax Error Indicator Is Lit ..........132...
  • Page 17 Registering Quick Dials ..............138 Deleting Quick Dials ................. 140 Registering Groups ................141 Deleting Groups ................144 Registering Optional Groups (Function Upgrade Card Option Rrequired) ........145 Deleting Optional Groups ..............148 Registering Speed Dials ..............149 Deleting Speed Dials ................ 151 Storing Keystroke Programs ............
  • Page 18 G3 Digital Line .................. 199 G4 Digital Line .................. 200 Changing The User Parameters ............203 Printing The User Parameter List ............. 207 Date/Time ..................207 Summer Time ................... 209 Counters ................... 209 Paper Feed Selection ............... 209 RDS (Remote Diagnostic System) ........... 209 Available Characters ................

  • Page 20: Auto Power-On Reception

    a. ADF / ARDF /Platen Cover c. Internal 1-bin Tray (internal tray Holds down the original placed on the exposure glass. Usually received fax messages are printed to the Internal Tray 1. ∗ ∗ ∗ ∗ ∗ 1 b. Main Switch Other tray can also be selected for Use to turn the machine on or off.
  • Page 21 Exposure Glass h. Line Connectors ∗ ∗ ∗ ∗ ∗ 1 ∗ ∗ ∗ ∗ ∗ 2 Place the original aligning its upper i. AC Switch left corner with the reference mark Do not touch this switch. It should at the upper left corner of the only be used by a service engineer.
  • Page 22 Commu- Receive User Tools nicating File Standard Facsimile Printer Immediate 1 1 2 2 3 3 Detail Trans. Error Error Start TX Files Memory Stamp Super Fine Manual RX Mode Status Trans. i. User Function keys a. User Tools Each of these can be programmed for rapid Press to enter User Tools mode.
  • Page 23 Speed Dial Copy Facsimile On Hook Dial Pause/ Redial Tone l. Density key (Contrast key) s. On Hook key Press this key to adjust the density Use for making a phone call from the manually. keypad. You do not have to lift the handset. t.
  • Page 24 The display tells you the machine status and guides you through operations. • Functions that have been selected are shown white on black (e.g. Keys that you can not select are shown with a dashed outline (e.g. • All procedures in this manual assume you are in Fax mode. By default, when you turn the machine on it is in Copy mode.
  • Page 25 Display During Memory Transmission or Memory Reception: Hint Even when the machine is sending or receiving a fax message from/into memory, you can still scan the next original into memory. ⇒ See “Dual Access” on page 16. Immediate Transmission: Depending on the situation, the machine will show various prompts on the display.
  • Page 26 To save on power costs, turn off the main switch when the machine is not used for long periods of time, such as at night or during holidays. Even if the main switch is turned off, the machine can still send from memory, receive or print fax messages as long as the AC switch is turned on.
  • Page 27 Entering a Personal Code If Personal Code Access is turned on, the display is shown as opposite: Enter a personal code (4-digit number) using the number keys. Hint If a user enters a personal code that is not registered, the machine returns to step 1. For most purposes, set A4/LT originals in the lengthwise direction ( If you set an A4/LT original in the sideways direction ( ), the image will be...
  • Page 28 If you set an original containing wet ink or correcting fluid, the exposure glass will be marked and copies will be affected. To avoid this, make sure your originals are dry. Paper Number of Size Name thickness sheets Maximum A3 (297 × 420 mm), Exposure glass 11"...
  • Page 29 If originals in any of the following conditions are sent, the size is difficult to detect. The receiving machine may not select paper of the correct size. · Originals with indexes, tags, or projecting parts · Transparent originals such as OHP transparencies or translucent paper ·...
  • Page 30 If the receiver uses paper narrower than the original, the image will be reduced to fit the paper width. If an original larger than the above maximum scanning area, do one of the follow- ing. · Change the user parameter (see page 203) ·...
  • Page 31 3. When sending from the exposure glass, the maximum scan area is 11" × 17"(DLT) 297 mm × 432 (A3) mm. If the machine cannot detect the original size, the following display is shown: Remove the original and replace it on the exposure glass. Press the Start key to scan the original again.

  • Page 32: Transmission With Image Rotation

    How to set A4, B4, A3, LT, LG or DLT size originals: Original Exposure glass Hint If you set an A4/LT original using the sideways direction( ), it is sent rotated by 90 degrees ⇒ see “Transmission with Image Rotation” on page 17. If you set the original upside down as shown in the diagram, the TTI will appear on the top of the image at the destination ⇒...
  • Page 33 Close the platen cover or ADF. Hint When sending a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from rising. Multiple page originals can be placed in the ADF/ARDF. The ADF can scan single-sided originals only.
  • Page 34 Adjust the original guide to match the size of your original. Align the edge of your originals and stack them in the ADF/ ARDF face up. Hint If you insert the original too far from the ADF/ARDF, the paper size may not be detected properly.
  • Page 36 The basic procedure to send a fax message is: 1 Make sure the Fax indicator is lit 2 Set your original 3 Dial the number 4 Press Start The rest of this section describes these steps and the various features that are available in more detail.
  • Page 37 After you press the Start key, the machine scans all pages of your message before it starts dialing. Memory Transmission is useful when you are in a hurry and do not want to spend too long waiting by the machine. It also allows you to send the same message to several destinations (Broadcasting).
  • Page 38 Make sure that the Memory Commu- Receive User Tools nicating File Standard Printer Facsimile Immediate Transmission indicator is lit. Detail Trans. Error Error TX Files Memory Start Stamp Super Fine Status Manual RX Mode Trans. If it isn’t, press the Transmission Mode key.
  • Page 39 Hint When dialing with the number keys or using Chain Dial (page 49), you can select the G3 or G4 before pressing [Add] in step 4. Cross-reference “Dialing” ⇒ See page 45. “Facsimile User Tools” ⇒ See page 135. Press the Start key. The machine starts scanning the original.
  • Page 40 Cancelling a Memory Transmission To cancel a Memory Transmission before it is sent (before pressing the Start key), press the Clear Modes/Energy Saver key. To cancel a Memory Transmission while the original is being stored in memory (after pressing the Start key), press the Clear/Stop key. The machine stops stor- ing the original.
  • Page 41 Automatic Redial If a fax message could not be transmitted because the line was busy or an error occured during transmission, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in). If redialing fails after four redials, the machine cancels the transmission and prints the Transmission Result Report (see page 33) or the Communication Failure Report (see page 33).
  • Page 42 ECM (Error Correction Mode) This feature automatically resends data that wasn’t transmitted successfully using a system that complies with international standards. ECM requires that the destination machine has the same feature. Hint By default ECM is on. You can change this with the User Parameters (see page 203).
  • Page 43 This report is printed after storing an original in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this report, if an original could not be stored this report is printed.
  • Page 44 After you press the Start key, the number is dialed straight away. Each page is transmitted as soon as it has been scanned. The next page is not scanned in while the current page is being transmitted. Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal’s RTI or CSI during transmission).
  • Page 45 Dial. If you make a mistake, press the Clear key and re-enter the cor- rect number. Hint If you are dialing with the number keys or by Chain Dial (see page 49), you can select G3 or G4 (communication mode). Cross-reference “Dialing”...
  • Page 46 Cancelling an Immediate Transmission • If you haven’t pressed the Start key yet, press the Clear Modes/Energy Saver key. If you have set the original, removing it will also cancel Imme- diate Transmission. • If you have pressed the Start key and the machine is dialing or transmit- ting, press the Clear/Stop key and remove the original.
  • Page 47 This is just like using the external handset, except you do not have to pick up the handset before dialing. Just press the On Hook Dial key and dial the num- ber. If you hear a voice, you can pick up the handset and speak with the other party.
  • Page 48 After transmission the machine will return to standby mode. Pick up the handset or an externally connected telephone handset and dial. When the line is connected and you hear a high-pitched tone, press the Start key to send your fax message. If, on the other hand, you hear a voice at the other end, continue your converstaion as you would normally over the telephone.

  • Page 49: Original Type

    You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three set- tings that you can adjust to help you transmit your document with the best pos- sible image quality.
  • Page 50 Super Fine (16 × 15.4 lines/mm, 400 × 400dpi) The High Resolution Card option is required for this mode. Select for originals with very fine details or when you require the best pos- sible image clarity. This resolution is eight times as fine as Standard. Press the Resolution key to Commu- Receive...
  • Page 51 Photo Photo is selected when the LOWER Original indicator ( ) is lit. Select Photo to send an original containing a halftone image such as a photograph or a color original. Press the Original Type ) key until the indicator matching the type you require is lit.
  • Page 52 When sending an original consisting of several pages, you can select different Image Density, Resolution and Original Types for each page. Set your original, select the scan settings for the first page, dial and press Start as you would normally. Then follow one of the following two procedures. When the original is placed on the exposure glass Restriction Select density, resolution and original type while the machine is bleeping (for about...
  • Page 53 This machine comes with a single Analog (PSTN) line connection for G3 communication as standard. If you install the ISDN Unit option, an extra Digi- tal (ISDN) line connection for either G3 or G4 communication becomes avail- able. F4 key is for communication type selections as default. Press the F4 key to toggle between G3 and G4.
  • Page 54 Which line is used for G3 transmissions? • ISDN lines can be used for G3 communication as well as G4 communi- cations, so this machine is set by default to use the ISDN line for both G3 and G4 transmissions. If you wish to use the Analog (PSTN) line for G3 transmissions, contact your service representative.

  • Page 55: Number Keys

    Overview There are three main ways to dial a number: Number keys: Enter the number directly Quick Dial: Dial a stored number with a single key press Speed Dial: Dial a stored number by entering a 2-digit or 3-digit (Optional Function Upgrade card required) code This section covers these features and others in more detail.
  • Page 56 Restrictions when dialing with the number keys Maximum length of a fax number: 254 digits. Fax numbers entered with the number keys are stored in internal memory (sepa- rate from memory for storing original data). Excluding Speed Dials and Quick Dials, Dials by the ten keypad the combined total of the following three types of destinations cannot exceed 99: •...
  • Page 57 Press the Pause/Redial key when dialing or storing a number to insert about a two-second pause. Restriction A pause cannot be inserted before the first digit of a fax number. Hint A pause is shown as a “−” on the display. You can insert a pause in numbers stored in Quick Dials and Speed Dials.
  • Page 58 ISDN allows two or more terminals (such as a facsimile and digital telephone) to be connected to a single line. These terminals are identified by their subaddress numbers. If the terminals connected to the line at a destination are assigned subaddresses, dialing a subaddress allows you to direct your fax message to a particular terminal at the destination.
  • Page 59 Enter the destination subaddress with the number keys. Press the Start key. This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.
  • Page 60 When you have stored a destination’s number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press the Quick Dial. Cross-reference “Dialing”...
  • Page 61 If you store a number in a Speed Dial, when you want to dial it just press the Speed Dial key followed by a 2 or 3 digit code. For more information on storing numebrs see page 149. Hint Codes from 00 to 99 can be specified. If the Function Upgrade Card option is installed, codes from 000 to 999 can be specified.

  • Page 62: Speed Dial

    Hint If you make a mistake, press the Clear/Stop key and try again. If you wish to dial another destination, press [Add] and dial another fax number. Press the Start key. This feature lets you find a stored Speed Dial quickly by just entering a single letter, e.g.
  • Page 63 Press [Tel. Dir.]. Press the Quick Dial key corre- sponding to the search letter (A to Z). The names or fax numbers reg- istered in Speed Dials are shown in numerical order on the display. Enter the two-digit code (00 to 99) or three-digit code (000 to 999) for the destination with the number keys.
  • Page 64 If you frequently send the same message to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example “Branch Offices”) which will be displayed before you press the Start key.

  • Page 65: Groups

    Hint If you make a mistake, press the Clear/Stop key and start again. If you wish to dial another destination, press [Add] and dial another fax number. Press the Start key. If the Optional Group Dial function is registered to a User Function key, just press the User Function key and enter the Optional Group number (10-30) to dial.
  • Page 66 Place an original and select any scan settings you require. Press the user function key (F1 Facsimile Printer Error Error TX Files Start through F4) in which the op- Stamp Status Manual RX Mode tional Group Dial function is reg- istered.
  • Page 67 A list of previously dialed num- bers will flash up. If you cannot see the number you need use the [↑Prev] and [↓Next] keys to scroll through them. Then enter the code for the number you wish to redial, e.g. “01”. Restrictions The following kinds of destinations are not memorized: •...
  • Page 68 When sending a fax message using the ADF, the machine can stamp a circle mark at the bottom of the original. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.
  • Page 69 This feature allows you to restrict transmission of messages only to machines of same make, and only to machines that have the same Polling ID regis- tered. With the transmission options, you can switch ID transmission on and off for each separate transmission. Hint The User Parameter (see page 203) can be used to switch ID transmission on or off.
  • Page 72 Overview Your machine receives fax messages in two ways: Immediate Reception Memory Reception Usually, machine automatically chooses the method depending on the situa- tion. However, Memory Reception may be turned off (see "User Parameters” page 203). Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

  • Page 73: Substitute Reception

    The machine waits until all pages of the message have been received into memory before printing the message. This method is used with the following features: • Two in one (see page 72) • Multi-copy when set to multiple copies (see page 71) •...
  • Page 74 If any of the following conditions are met, this machine automatically switches to Memory Reception mode and stores messages in memory instead of print- ing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received in Sub- stitute Reception mode are automatically printed when the condition which caused the machine to start Substitute Reception is rectified.
  • Page 75 When RTI or CSI is received The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI. If the power is switched off for more than an hour, all the messages received into memory are deleted. In such a case, the Power Failure Report or the Journal can be used to identify which messages are lost and ask the senders to re-send them.

  • Page 76: Fax Mode (Auto Reception Mode)

    There are two ways you can set up your machine to handle incoming calls: Fax mode Telephone mode (external telephone required) The default setting is Fax mode. You can change to Telephone mode with the User Tools (see page 135). When a telephone call comes in, the machine receives it automatically as a fax message.

  • Page 77: Transfer Station

    Transfer Stations allow you to expand the standard features of your fax ma- chine to set up complex networks. The Transfer station must be machines of the same make. The following terminology is used in this section. Requesting Party The machine where the message originates from, i.e. the machine making a Transfer Request.
  • Page 78 Multi-step Transfer (Memory Card or Hard Disk option required) The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations. By pro- gramming the end receivers in a Transfer Station Group, you can enable this machine to transfer messages onto other transfer stations.
  • Page 79 By default, this machine beeps to let you know when a recieved message has been printed. Hint You can alter the volume of the beep or turn it off completely (set the volume to 0). See “Volume Control” on page 192. By default, a checkered mark is printed on the first page of fax messages to help you separate them.

  • Page 80: Reception Time

    Center Mark By default, marks are printed halfway the left side and at the top center of each page received. This makes it easy for you to position the hole puncher correctly when you file received messages. Restrictions The center mark may deviate a little from the exact center of the edge. Hint This feature can turned off.

  • Page 81: Multi-Copy Reception (Memory Card Or Hard Disk Option Required)

    Multi-copy Reception (Memory Card Or Hard Disk Option Required) If you switch this feature on, more than one copy of each incoming fax mes- sage can be printed. You can also choose to have multiple copies made of messages from particular senders (see page 166 and 183). Restrictions The maximum number of copies that can be made of each message is 10.

  • Page 82: Image Rotation

    Image Rotation If you have installed the paper in the cassette sideways K , incoming fax messages will be rotated automatically to fit on the paper. Restrictions You can specify received messages to be printed from the Paper feed Tray (see pages 205).

  • Page 83: Page Separation And Length Reduction (Not Available In Some Countries)

    Page Separation and Length Reduction (not available in some countries) When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets or can be reduced and printed on a single sheet. For example, when A4 L paper is loaded, this feature splits the received message if the excess length is about 20 mm or more, and reduces it if the excess length is within about 20 ∗...

  • Page 84: Page Reduction

    Page Reduction If you have switched this feature on and you receive a message that is longer than the paper in the cassette, usualy the machine prints it on two pages. In this feature the machine reduces the width and length of the received image so that it will fit on one page.

  • Page 85: When There Is No Paper Of The Correct Size

    When There Is No Paper Of The Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has B4 L and A5 K installed and you receive an A4 L size message, check the A4 column of the table below.
  • Page 86 • If only B5 L is loaded and you receive an A3 L message, the received message is stored in memory and will not be printed. • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.
  • Page 88 Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax mes- sage. Choose the Send Later feature if you want your fax message sent at a time anywhere up to 23 hours 59 minutes later in the future.
  • Page 89 Enter the “Send Later” function number with number keys. Enter the time with the number keys, or press [Economy TX]. Press [AM ↔ PM] to switch be- tween AM and PM. Depending on your area, some machines may use the 24 hour clock and you do not have to press [AM «...
  • Page 90 If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered. The destination machine must be of the same make and have the Confidential Reception feature The destination machine must have enough memory available...
  • Page 91 Place an original and select any scan settings you require. Press [Mode]. The Transmission Mode menu appears. Enter the “Confidential TX” func- tion number with the number keys. Depending on the Confidential Transmission type, use one of the following procedures: Default ID 1 Press the keys to turn...
  • Page 92 Override ID 1 Press the keys to turn Overide ID on. 2 Enter the Confidential ID (4-digit number) with the number keys and press [OK]. The Transmission Mode menu is shown again. A check mark is added to Confidential TX. Hint To Cancel the Confidential Transmission, press [Cancel].
  • Page 93 Personal Codes allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the Journal (see page 123) and other reports.
  • Page 94 Press [OK]. The Transmission Mode menu is shown again. A check mark is added to “Personal Code”. Press [Exit]. The initial display is shown. Hint “Pers. Code XXXX” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Other ” is displayed. Dial and press the Start key.
  • Page 95 If you often have to send a particular page to people (e.g. a map, a standard attachment or a set of instructions), store it as an Auto Document in a Quick Dial key. Then, when you need to send that page to somebody, you just press the Quick Dial that you stored it in instead of having to scan the whole page in again.
  • Page 96 Enter the number of the Auto Document you want to send with the number keys. Hint If the list does not contain the Auto Document you want to send, press [Prev.] or [Next]. If you make a mistake, press the Clear/Stop key and try again. To cancel the Auto Document, press [Cancel].
  • Page 97 Use to send 2-sided originals from the ARDF. Both sides of a original can be scanned. The front and back of the scanned original will be printed in order, on separate sheets at the other end. Notes, however that the orientation of alter- nate sheets will be reversed at the other end.
  • Page 98 E x p o s u r e g l a s s Place an original on the exposure glass and select any scan settings you require. Press [Mode]. The Transmission Mode menu ap- pears. Enter the “Book Fax” function number with the number keys.
  • Page 99 Press [Exit]. The initial display is shown. Hint “Book Fax” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Other” is displayed. Dial and press the Start key. Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself.
  • Page 100 Press [Mode]. The Transmission Mode menu ap- pears. Enter the “Irreg. Scan Area” function number with the number keys. Press the key to select the size. Hint To see what paper sizes have been programmed, press [Status]. To cancel the Irregular Scan area setting, press [Cancel]. The Transmission Mode menu is shown.
  • Page 101 If you have to send a message before a certain time, specify the deadline for transmission. When it cannot be sent because the line is busy, for example, the machine redials at intervals of five minutes any number of times until the deadline passes.
  • Page 102 Enter the deadline with the num- ber keys. Press [AM ↔ PM] to toggle between AM and PM. Depending on the area, some ma- chines may use the 24 hour clock and you do not have to press [AM ↔ PM]. For example, to enter 6PM, enter 18:00.
  • Page 103 Use Polling Transmission when you want to leave an original in the machine’s memory for others to pick up. The mesage will be sent when the other party calls you up. There are three types of polling transmission: Free Polling, Default ID and ID Override.
  • Page 104 Hint The communication fee is charged to the receiver. Place an original and select any scan settings you require. Press [Mode]. The Transmission Mode menu appears. Enter the “Polling TX” function number with the number keys. Depending on the Polling Trans- mission type, use one of the fol- lowing procedures: Free Polling Transmission...
  • Page 105 Default ID Polling Transmission 1 Press the key to select “Default ID” and press [OK]. 2 Press [ File] and specify whether to save the stored origi- nal or not. Each time you press the key, the text at the middle right corner of the display toggles between “Save”...
  • Page 106 Press [OK]. The Transmission Mode menu is shown. A check mark is added to Polling Transmission. Hint To cancel the Polling Transmission, press [Cancel]. The Transmission Mode menu is shown. Press [Exit]. The initial display is shown. Hint “Polling TX” is displayed. If you set up other advanced transmission function (except Polling Reception), “Other”...
  • Page 107 Use this function if you want to poll a message from another terminal. Further- more, you can poll documents from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature). There are two types of polling reception: Default ID and Override ID. Receiver (This machine) Sender...
  • Page 108 Press [Mode]. The Transmission Mode menu appears. Enter the “Polling RX” function number with the number keys. Hint If the appropriate display is not shown, press [↑Prev.] or [↓Next]. Depending which method you are using, choose one of the fol- lowing procedures: Default ID Polling Reception 1 Press the...
  • Page 109 Press [OK]. The Transmission Mode menu is shown. A check mark is added to Polling Reception. Hint To cancel Polling Reception, press [Cancel]. The Transmission Mode menu is shown. Press [Exit]. The initial display is shown. Hint “Polling RX” is displayed. Dial and press the Start key.
  • Page 110 This report is printed after Polling Reception has been set up. Hint User Parameters (see page 203) can be used to switch this report on or off. The default setting is off. This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.
  • Page 111 Transfer Stations allow you to expand the standard features of your fax ma- chine to set up complex networks. The following terminology is used in this section. Requesting Party The machine where the message originates from, i.e. the machine making a Transfer Request (in this section, this machine).
  • Page 112 Set an original and select any scan settings you require. Press [Mode]. The Transmission Mode menu appears. Enter the “Transfer Request” function number with the num- ber keys. Hint If the appropriate display is not shown, press [↑Prev.] or [↓Next]. Enter one or more Transfer Sta- tions and press [Recv.
  • Page 113 Hint You cannot enter the numbers of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s). To specify an End Receiver, use the special format described on page 104. Press [Add RcvStn] if you wish enter more End Receivers.
  • Page 114 When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message. You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Transfer Sta- tion (in Quick Dials, Speed Dials or Groups).
  • Page 115 You can turn them on and off for any particular transmission by following the procedure at the end of this section. In addition, if you frequently use a certain configuration of options, you can change the default home position (on or off) of each option with the User Pa- rameters (see page 203).
  • Page 116 IMPORTANT If you turn this feature off, the scale of the original is maintained and some parts of the image may be lost when printed at the other end. Hint You can switch this feature on and off with USer parameters (see page 203). The default setting is on.
  • Page 117 Press the key to switch TTI Print on or off. Hint The default setting is on. If you want to set another op- tion, press [↓Next]. Hint To quit, go to step 12. Press the key to switch Label Insertion on or off. Hint The default setting is off.
  • Page 118 Hint To finish option setting, go to step 12. Press the key to switch closed network on or off. If you want to set another option, press [↑Prev.]. Hint To finish option setting, go to step 12 Press [OK]. The Transmission Mode menu is shown.
  • Page 120 Transmission files are originals that have been stored in memory and are await- ing transmission. The features that produce transmission files are Memory Transmission, Confidential Transmission, Transfer Request, Polling Recep- tion and Polling Transmission. These features are described in detail else- where in this manual.
  • Page 121 Press [Yes]. The file is erased. Press [Exit]. Hint To delete another file, repeat steps 3 and 4. Press [Exit]. The initial display is shown. Press [Info.]. The Information menu is shown. Enter the “Check/Cancel TX Files” function number with the number keys.
  • Page 122 Press [Exit]. The Information menu is shown again. Press [Exit]. The initial display is shown. Use this procedure to check or edit destination(s), check options selected or alter the transmission time. Press [Info.]. The Information menu is shown. Enter the “Check/Cancel TX Files”...
  • Page 123 Checking Destinations (Destination List) 1 Enter the “Destination List” func- tion number with the number keys. The total number of destinations and the fax number or each destination’s name is shown. Hint To see hidden destinations, press [↑Prev.] or [↓Next]. Changing the Transmission Time 1 Enter the “Change Start Time”...
  • Page 124 Re-sending a File If you select the failed transmission files, you can resend it. This feature allows you to transmit a fax message again: You can choose to have files that were not transmitted sucessfully stored in memory. These files will be kept for either up to 24 or 72 hours depending on how you program this feature ⇒...
  • Page 125 Hint To cancel a destination, press the key until the destination you want to cancel is shown and press the Clear/Stop key. To add a destination, press [Add] and enter the fax number with the number keys. Destinations can be specified only by using the number keys. The destination is added to the end of the list.
  • Page 126 Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (e.g. when eras- ing files). Hint The contents of an original stored in memory can also be printed. ⇒ See “Printing a File”...
  • Page 127 If you wish to find out whether a file was sent successfully, you don’t have to always print the Journal. With this function you can browse through the last 50 completed transmissions on the display. The maximum transmission result you can see on the display is 50. Restriction Only the last 50 transmissions are shown.
  • Page 128 Use this function to check on the last 50 messages received without having to print a list. You can browse through the received messages on the display. The maximum reception result you can see on the display is 50. Restriction Only the last 50 messages are displayed.
  • Page 129 This feature is designed to prevent messages being picked up casually by anyone when they are received at the other end. If someone sends you a message using Confidential Transmission, it is stored in memory and not automatically printed. To print the message you have to enter the Confidential ID code.
  • Page 130 Press the Start key. The received messages are printed. When printing has fin- ished, the Information menu is shown. Hint If no Confidential Messages have been received, the message “No reception file(s) exists.” is shown. Press [OK]. If the Confidential IDs do not match, the message “No file(s) exist for this Confi- dential ID.”...
  • Page 131 This is a security feature designed to prevent unauthorized users from read- ing your messages. If Memory Lock is switched on, ALL received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock,the Receive File indicator blinks.
  • Page 132 Enter the Memory Lock ID (4- digit number). Press the Start key. The received messages are printed. When the printing is completed, the Information menu is shown. Hint If no messages have been received, while Memory Lock is switched on. The mes- sage “No reception file(s) exists.”...
  • Page 133 The Journal contains information about the last 49 communications made by your machine. It is printed automatically after every 50 communications (re- ceptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below.
  • Page 134 Hint Select “File No.” to enter a 4-digit file number with the number keys. Select “Pers. Code” to enter a Personal Code (4-digit number) with the number keys. Press [Cancel] to return to the Information menu. Press the Start key. The Journal is printed.
  • Page 135 Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confiden- tial messages, the number of files to be sent, and the number of received messages to be printed. Press [Info.].
  • Page 138 If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display. Message Problem and Solution Clean Misfeed(s) Memory Transmission: Remove originals from Docu-...
  • Page 139 Message Problem and Solution CAUTION! Adding Function The Function Upgrade Card has been installed. Upgrade Card causes data If you do not want data erased, turn off the main switch and the AC switch before you remove the loss. Turn off AC switch and card.
  • Page 140 This table lists some common problems and their solutions. Problem Solution Refer to • Adjust the scan density. Fax back ground appears Page 39 dirty at receivers. − • The ADF or exposure glass is Image sent or printed con- tains spots.
  • Page 141 If the Receive File indicator is blinking , a message has been received and stored in memory with Memory Lock. To print the message out, see page xx. If lit , a message has been received but could not be printed for some reason. The message was stored in memory with Substitute Reception.
  • Page 142 If this indicator is lit, a message has been received into memory with Confi- dential Reception. To print it out, see page 119. If this indicator is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out Add paper.
  • Page 143 An error report is printed when a message could not be successfully sent or received. Possible causes include a problem with your machine or the re- ceiver’s, noise on the telephone line etc. If an error occurs during transmis- sion, re-send the original. If an error occurs during reception, ask the sender to re-send the message.
  • Page 146 The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default set- tings to match your needs. So you can find the User Tool you want quickly and easily, they are grouped by function: Register/Delete Use to program or delete: Quick Dials, Groups, Optional Groups,...
  • Page 147 Hint If the standby display is not shown, press the Facsimile key. Press the User Tool key. Press [Fax]. The Facsimile User Tool main menu appears. Cross-reference For how to use the System User Tools, see “General Reference”. Enter the number that matches the category you require.
  • Page 148 To save time, program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial. Use the following steps to program a new Quick Dial or to edit or overwrite existing Quick Dials.
  • Page 149 5 Enter a fax number using the Number keys. Hint If you make a mistake, press the Clear/Stop key and try again. If a fax number is already registered in this Quick Dial key, the number and com- munication type are shown on the display. If you wish to change the fax number, press the Clear/Stop key and enter another number.
  • Page 150 Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. To print this list, see page 164. This procedure describes how to find a programmed Quick Dial and delete it. Restrictions When a Quick Dial key is being used for a standby Memory Transmission, the message “This destination is in use for standby transmission file.
  • Page 151 6 Press [Yes] to delete the destination stored in this Quick Dial. Hint If you press [No], the destination is not deleted and the display shown in step 4 appears again. 7 Press the User Tool key. If you send the same message to several destinations at the same time on a regular basis, program these destination numbers as a Group.
  • Page 152 When a registered group is being used for a standby Memory Transmission, the message “This destination is in use for standby transmission file. Please modify/ delete after transmission” is shown and you cannot change destinations for this Group. 1 Follow steps shown in “Accessing the User Tools”...
  • Page 153 6 Repeat step 5 for all the destinations you want registered in the Group. 7 Press [Name]. 8 Enter the Group name. Cross-reference “Entering Text” ⇒ See page 211. Hint If the Group name is already registered, it is shown on the display. If you wish to change the Group name, press the Clear/Stop key and enter another name.
  • Page 154 This function deletes all destinations registered in a Group. Restrictions When a registered Group is being used for a Memory Transmission on standby, the message “This destination is in use for standby transmission file. Please modify/delete after transmission” is displayed and you cannot delete destinations for this Group. 1 Follow steps shown in “Accessing the User Tools”...
  • Page 155 Installing the Function Upgrade Card option enables you to store more Groups. These extra Groups are referred to as Optional Groups. Use these steps to program a new Optional Group or edit or overwrite an existing one. You can register the following items in each Optional Group: •...
  • Page 156 1 Follow steps shown in “Accessing the User Tools” (page 136). 2 Enter the function number for “Register/Delete” using the Number keys. 3 Enter the function number for “Reg. Opt. G.Dial” using the Num- ber keys. 4 Enter the Optional Group number (10 to 30) you want to register us- ing the Number keys.
  • Page 157 7 Press [Name]. 8 Enter the name. Cross-reference “Entering Text” ⇒ See page 211. Hint If a Group name is already registered, it is shown on the display. If you want to change the name, press the Clear/Stop key and enter another name. 9 Press [OK].
  • Page 158 This function deletes all destinations registered in an Optional Group. Restrictions If a registered Optional Group is being used for a standby Memory Transmission, the message “This destination is in use for a standby transmission file. Pease modify/delete after transmission” is shown and you cannot change destinations for this Group.
  • Page 159 6 Press [Yes] to delete the Optional Group. Hint If you press [No], the Optional Group is not deleted and the display shown in step 4 appears again. 7 Press the User Tool key. If you register a destination in a Speed Dial, you can dial that number by just pressing the Speed Dial key followed by a two or three digit code.
  • Page 160 4 Enter the Speed Dial code you want to register using the Num- ber keys. Hint If you make a mistake, press the Clear Stop key and enter the correct number. You can press [Status] to see which Speed Dials are programmed. 5 Enter a fax number using the Number keys, and select the com- munication type.
  • Page 161 a Enter a search letter (A to Z) for the Telephone Directory. Cross-reference “Entering Text” ⇒ See page 211. b Press [OK]. The search letter you entered is shown. c Press [OK]. The fax number, destination name, and search letter are reg- istered.
  • Page 162 4 Press the Speed Dial key and speed dial code you wish to delete. The registered destination is shown on the display. Hint If you make a mistake before entering the first digit, press the Clear/Stop key and enter the correct number. If you make a mistake after entering the last digit, press [No] and enter the number again.
  • Page 163 IMPORTANT We recommend that you print the Keystroke Program list and keep it when you register or change a function. ⇒ See page 164. Restrictions The maximum number of programs you can register is 56. You cannot register a program in a Quick Dial key used for another function. When a registered program key is being used for a Memory Transmission on standby, the message “This destination is in use for standby transmission file.
  • Page 164 6 Carry out the sequence of opera- tions you wish to store in this pro- gram, then press the OK key you selected in step 4. Hint If you press the Clear Modes/Energy Saver key, the display returns to the steps before keystroke programming.
  • Page 165 b Press [OK]. c Press [OK]. The screen shown in step 4 appears again. d Press the User Tool key. The Keystroke Program list allows you to print and check functions registered in keystroke programs. To print this list, follow the steps shown in “Reports/ Lists”...
  • Page 166 1 Follow steps shown in “Accessing the User Tools” (page 136). 2 Enter the function number for “Register/Delete” using the Number keys. 3 Enter the number of the “Delete Program” using the Number keys. 4 Press the Quick Dial containing the program you wish to delete.
  • Page 167 If you find that you often have to send a particular page to people (for example a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves re-scanning the original every time you wish to send it. Use these steps to program a new Auto Document or overwrite an existing one.
  • Page 168 4 Enter the number of the Auto Document you want to register using the Number keys. Hint If you make a mistake with the first digit, press the Clear/Stop key and enter the correct number. If you make a mistake for and digit, press Cancel key and enter the correct number.
  • Page 169 a Set your original and press the Start key. The machine starts scanning the original. b When the original is scanned completely, press [OK]. The Auto Document is stored. The display shown in step 4 appears again. c Press the User Tool key. The Auto Document list allows you to print and check stored Auto Document names.
  • Page 170 4 Enter the number of the Auto Document you want to delete us- ing the Number keys. The stored document is shown on the display. Hint If you make a mistake with the first digit, press the Clear/Stop key and enter the correct number.
  • Page 171 1 Follow steps shown in “Accessing the User Tools” (page 136). 2 Enter the function number for “Register/Delete” using the Number keys. 3 Enter the function for “Reg. Irreg. Area” using the Number keys. 4 Press [Area 1] or [Area 2]. Hint If a size is already registered, it is shown on the display.
  • Page 172 7 Press [Horiz.]. 8 Enter a length using the Number keys and press [OK]. The specified size is shown on the display. Hint Each time you press [mm inch], the units change between “inch” and “mm” alter- nately. If you enter a length and change the unit by pressing [mm inch], the length is converted automatically according to the unit (fractions are rounded off).
  • Page 173 4 Press [Area 1] or [Area 2]. Hint If you make a mistake, press [No] and choose a correct one. 5 Press [Yes]. The Irregular Area is deleted. Hint If you press [No], the Irregular Area is not deleted and the display shown in step 4 appears again.
  • Page 174 This function allows you to print the following reports and lists manually. Se- lect a report or list as needed. • Journal See page 123. • Quick Dial list See page 140. • Group Dial list See page 143. • Keystroke Program list See page 155.
  • Page 175 When you turn on the machine or return to Copy mode, the machine returns to the default settings. You can change these settings so that the machine starts with your most frequently used features selected. This procedure can be used to change the default settings of the Transmis- sion mode (Memory/Immediate Transmission) and scanning conditions (Reso- lution, Original Type, Image Density, and Auto Image Density).
  • Page 176 The Initial Setup Reception function allows you to turn the following reception functions. • Reception Mode See page 66. • Checkered Mark See page 69. • Center Mark See page 70. • Print RX Time See page 70. • Multi-copy Reception See page 71.
  • Page 177 Each of these keys (F1-F4) can be programmed with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. This procedure can be used to edit, delete or change the contents of the User Function keys.
  • Page 178 Hint To see a function number not displayed on the display, press [↑Prev.] or [↓Next]. If you wish to store more functions, repeat steps 3 and 4 for other keys. If you press [Cancel], the function is not stored and the display shown in step 3 appears again.
  • Page 179 This function allows you to keep track of machine usage. When Personal Codes are programmed and Personal Code Access is turned on (see page 203), users have to enter their Personal Code before they send a fax. IMPORTANT We recommend that you print the Personal Code list and keep it when you register or change a Personal Code.
  • Page 180 5 Enter a Personal Code using the Number keys. Hint If you enter a wrong number for the first, second, or third digit, press the Clear/ Stop key and enter a correct number. If you enter a wrong value for the fourth digit, press [Cancel] and enter the correct number from the first digit.
  • Page 181 1 Follow steps to shown in “Accessing the User Tools” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the function number for “Per- sonal Code”...
  • Page 182 The machine can be set up so that users cannot use it without entering a registered Personal Code. This prevents an unauthorized person from sending a fax message and helps track the activity of each user. 1 Follow steps to shown in “Accessing the User Tools” (page 136). 2 Enter the number for “Key Op.
  • Page 183 Print this list to find out the registered Personal Codes and their names. 1 Follow steps to shown in “Accessing the User Tools” (page 136). 2 Enter the number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the number for “Personal Code”...
  • Page 184 If a part of a transmission fails because of a line problem, the lost data is automatically resent. For this feature to work, the other machine must have ECM. By default, ECM is turned on, but you can change this with the following procedure.
  • Page 185 4 Switch it On or Off using the keys and press [OK]. Hint If you press [Cancel], Memory Lock is not switched on and the display shown in 3 appears again. 5 Press [PrevMenu]. 6 Press the User Tool key. This machine can be used to build up a multi-step facsimile network that al- lows messages to be sent via multiple Transfer Stations and achieve greater efficiency in processing Transfer Requests.
  • Page 186 If the machine has Optional Group di- als (the optional Function Upgrade Card is required), you can register a transfer station. Select the group type you wish to register using the Number keys. If you wish to select Group Dial, press a Quick Dial key.
  • Page 187 Using this feature, you can select messages from Specified Sender locations to be printed on your machine and then sent on to another fax machine. This is useful if, for example, you are visiting another office and would like a copy of your messages sent to that office so you can read them.
  • Page 188 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the function number for “For- warding”...
  • Page 189 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter key within 3 seconds. 3 Enter the function number for “Forwarding” using the Number keys. 4 Enter the function number for “Delete Receiver”...
  • Page 190 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the function number for “Forwarding” using the Number keys. 4 Enter the function number for “Register Sender”...
  • Page 191 a Choose the Forwarding Station you want to assign this Specific Sender to enter its code and press [OK]. b Press [OK]. Hint If you press [Cancel], the sender is not registered and the display shown in 5 appears again. c Press [Exit].
  • Page 192 6 Press [Yes]. Hint If you press [No], the sender is not deleted and the display shown in 5 appears again. 7 Press [Yes]. The sender is deleted. Hint If you press [No], the sender is not deleted and the display shown in 5 appears again.
  • Page 193 Special Reception numbers (Special RX Nos.) allow you to treat incoming mes- sages from certain locations differently. For example, you might want mes- sages from your branch offices printed on a different color paper to you can identity them at a glance in this case program the branch office RTI/CSI’s as Specific Senders and select a paper tray loaded with colored paper.
  • Page 194 Hint To register a sender, use an RTI or CSI. When you communicate with a sender using G4, register G4TID. You can see an RTI or CSI of a sender in the destination name column of the journal (page 123). Before using the Special RX Nos.
  • Page 195 7 Enter an RTI or CSI of a sender and press [OK]. Cross-reference “Entering Text” ⇒ See page 211. 8 Select whether or not to register the sender as a wild card (page 213). 9 Press [RX Mode]. a Select any features for this Spe- cific Sender.
  • Page 196 2-Sided Printing b Press [OK]. c Press [Exit]. d Press [PrevMenu] three times. e Press the User Tool key. 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds.
  • Page 197 6 Press [Yes]. Hint If you press [No], the sender is not deleted and the display shown in 5 appears again. 7 Press [Yes]. The sender is deleted. Hint If you press [No], the sender is not deleted and the display shown in 5 appears again.
  • Page 198 This feature helps you to reject junk mail. It lets you specify which terminals you wish to receive fax messages from; the others will be shut out. This is useful if you are annoyed with someone. · 30 Specified Sender (up to 20 characters for each sender with G3 and 24 with G4) ·...
  • Page 199 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds. 3 Enter the function number for “Authorized RX”...
  • Page 200 9 Press [OK]. a Press [Exit]. b Press [PrevMenu] three times. c Press the User Tool key. 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds.
  • Page 201 8 Press [PrevMenu] three times. 9 Press the User Tool key. Print this list to find out which Specific Senders are currently programmed. 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter(#) key within 3 seconds.
  • Page 202 You can change the volume of the following sounds the machine makes. On Hook: When you press the On Hook Dial key. Transmission When the machine send a message. Reception When the machine receive a message. Dialing After pressing the Start key, this sound is output until the line connects to the destination.
  • Page 203 On Hook 5 Adjust the volume using the key and press [OK]. Hint When you press [Cancel], the volume setting is canceled and the display shown in 3 appears again. 6 Press [PrevMenu]. 7 Press the User Tool key. An RTI (Receive Terminal Identification) is passed to a receiver or sender when you send or receive a fax.
  • Page 204 4 Press [RTI]. 5 Enter an RTI and press [OK]. Cross-reference “Entering Text” ⇒ See page 211. 6 Press [TTI]. 7 Enter a TTI and press [OK]. Cross-reference “Entering Text” ⇒ See page 211. 8 Press [OK] to confirm. Hint If you press [Cancel], the entered characters are canceled and the display shown in 3 appears again.
  • Page 205 Economy Transmission allow you to take advantage of off-peak line rates by delaying transmission of messages until a later time. Use the procedure below to program the Economy Transmission Time for when you phone rates are cheeper. For more details, see page 78. Restrictions You can program only one economy transmission time.
  • Page 206 Use this procedure to register the following ID codes. Confidential ID This ID is usually required for printing a message received in the Confidential Reception. ⇒ See “Printing in Confidential Reception” on page 119. Polling ID This ID is required for using Transfer Request (page 101), Transfer Station (page 67), Default ID Polling Transmission (page 93), Default ID Polling Reception (page 97), ID Transmission (page 59), ID Reception (page 68) function.
  • Page 207 4 Choose the ID you wish to pro- gram using the Numbers key. 5 Enter an ID code and press [OK]. Hint For a Confidential ID and Memory Lock ID, use the Number keys to enter an ID code. For a Polling ID, use the Number keys and quick dial keys (A to F). If you make a mistake, press the Clear/Stop key and enter a correct code.
  • Page 208 The CSI can contain numerals, a plus sign (+), and spaces. You usually should register a “country code,” “area code (minus the leading zero) followed by your fax number in that order. Specify your own analog number (the telephone number to which your machine is connected) so that the transfer station can return the Transfer Result report to you.
  • Page 209 8 Enter the function number for “Own Analog Number” using the Number keys. 9 Enter an own analog number us- ing the Number keys and press [OK]. a Press [PrevMenu] twice. b Press the User Tool key. This function must be set when you connect the machine to a G3 digital line. You can register the following items, •...
  • Page 210 4 Enter the function number for “CSI” using the Number keys. 5 Enter the CSI and press [OK]. 6 Enter the function number for “Own Digital Number” using the Number keys. 7 Enter your own digital number us- ing the Number keys and press [OK].
  • Page 211 Hint You can use a G4 TID if you use the ISDN. The G4 TID is information to be printed on a destination machine when you send a fax using G4 down the ISDN. 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the number for “Key Op.
  • Page 212 7 Enter the number for “Own Digital Number” using the Number keys. 8 Enter your fax number and press [OK]. 9 Enter the number for “Terminal Name.” a Enter your terminal name and press [OK]. Cross-reference “Entering Text” ⇒ See page 211. b Press [PrevMenu].
  • Page 213 The User Parameters allow you to custmize various settings to match your needs. To change the function settings, set the user parameter switches. Before operation If a user parameter requires an operation other than setting an option or selecting On/Off, you need to perform the operation before setting the user parameter switch. Switches and bits User Parameters are divided into Switches and each switch is divided into eight bits.
  • Page 214 Cross- Switch Item reference Printing a Transmission Result Report (Memory Transmission) automatically Printing a Memory Storage Report automatically Printing a Polling Reserve Report automatically Printing a Polling Result Report automatically Printing a Transmission Result Report (Immediate Transmission) automatically Printing a Polling Clear Report automatically.
  • Page 215 Switch Item When Printing a document received with Auto Immediate turning on Power-On Reception printing the main switch Automatic scanning the long documents in ADF Batch Transmission Forward all the received messages to another fax machine automatically Manual Service report Transmission Paper feed Tray Model 1;...
  • Page 216 IMPORTANT It is recommended that you print the User Parameter list and keep it when you register or change a user parameter. ⇒ See page 203. Do not change bits other than those shown on the previous pages. 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op.
  • Page 217 7 Press [PrevMenu]. 8 Press the User Tool key. This function allows you to print the User Parameter list and see the current user parameter settings. 1 Follow steps to shown in “Changing the User Tool Settings” (page 136). 2 Enter the function number for “Key Op. Settings” using the Number keys and press the Enter (#) key within 3 seconds.
  • Page 218 3 Enter the function number for “Date/Time” using the Number keys. 4 Select an item you want to change using the keys, enter the month using [↑Prev] or [↓Next] and enter the correct date or time using the Number keys. Then press [OK].
  • Page 219 Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. If you turn this feature on, change the User Parameter Switch 25 digit 7 (See page 203).
  • Page 222 This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Alphabets ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz Symbols Numerals 0123456789...
  • Page 223 Hint If you wish to enter symbols, use [Symbols] key. Flip the plate to access Quick Dial keys. Quick Dial 01/29 means quick dial key 01 or 29. Wild Card When you register RTIs or CSIs for multiple destinations, you can register a string common to these identifications as a wild card instead of registering every indetification.
  • Page 224 Press [A ↔ a] to select the “Up- percase mode” or “lowercase mode.” Press a quick dial key. A letter is entered and the cur- sor moves. Hint If you wish to you enter another character continuously, repeat step 2. Press [Symbols].
  • Page 225 Enter the number for the sym- bols using the Number keys. The symbols is entered and the cursor moves. Hint If you wish to you enter another symbol, repeat steps 2 and 3. Press a number key. The numeral is entered and the cursor moves.
  • Page 228 To connect the machine to a telephone line, use a snap-in modular type con- nector. Important Make sure the type of modular connector. Where to connect the machine ISDN Line Line When using a modular type connector...
  • Page 229 Connect the machine to the ISDN if you have the optional ISDN unit. Use a modular type connector for the ISDN. IMPORTANT When you connect the machine to the ISDN, contact your service representative.
  • Page 230 When the stamp is getting to become lighter, replace the cartridge. Hint Use the cartridge specified for this machine. Lift the platen cover or ADF and Cover pull the lever. Pull out the cartridge using a cap of a pen such as a propel- ling pencil.
  • Page 232 Installing the Memory Card, Function Upgrade Card, High resolution Card Caution Keep the card away from water. Do not disassemble the card. Do not fold or bend the card. Once you attach the Card to the machine, do not remove it. Oth- erwise, the stored settings are deleted.
  • Page 233 Either a 2-Mbytes memory card, a 4-Mbytes memory card or a 80-Mbytes hard disk can be added. By installing them, you can increase the memory capacity and use the following features. Reverse Order Printing, 2-Sided Printing, Confidential reception, Memory Lock, Multi-Step Transfer, Forwarding, Memory Lock ID, Confidential ID.
  • Page 234 Standard G3, G4(option) 8 × 3.85/mm · 200 × 100dpi(Standard), 8 × 7.7/mm · 200 × 200dpi(Detail), 8 × 15.4/mm · (Fine), (High resolution card Required) Resolution 16 × 15.4/mm · 400 × 400 dpi(Super Fine: option), (High resolution card Requied) 200 ×...
  • Page 235 Feature name Description Reference Send Later Sets the machine to automatically start transmission or polling reception at an appointed time. Confidential Sends a confidential message as a confidential message. Transmission This feature is divided into Default ID Confidential Transmission and Override ID Confidential Transmission. Personal Code This will help you to check up on who has been using the machine and how often.
  • Page 236 Options TTI Print You can print a message including the name registered as a TTI on the received message for each P105 file. Label Insertion If you register the receiver's name in a Quick dial or speed dial, “To” followed by the receiver's name is P105 automatically printed at the top of the received message.
  • Page 237 Feature name Description Reference Register/ When you register a destination in a quick dial, you can Delete Quick specify the destination only by pressing the quick dial P138 Dial key. Register/ When you register several destinations as a group in a Delete Group quick dial, you can specify all the destinations by just P141...
  • Page 238 Initial Setup RX Allows you to switch the following reception functions to On/Off: Reception Mode Checkered Mark Center Mark P166 Print RX Time Multi-copy Reception Authorized RX Special RX Nos. Forwarding 2-Sided Printing Reverse Order Printing Assigning User Stores a frequently used function in a User Function Key P167 Function Keys (F1 to F4).
  • Page 239 Monitor Adjusts the volume of monitoring and beeper P192 Volume sounds from the speaker inside the machine. RTI/TTI Registers information (RTI) to be shown on the display and printed in a report by a receiver’s or sender’s machine. This feature also registers P193 information (TTI) to be printed from a destination machine when you send a fax.
  • Page 240 Clear/Stop key 13 Communicating Indicator 12 AC Switch 11 Communication Failure Report 33 Acceptable Types of Originals 18 Components 10 ADF/ARDF /Platen Cover 10 Confidential File Report 120 Authorized Reception 188, A-8 Confidential ID 196 Authorized Reception list 191 Confidential Transmission 80, A-5 Authorized RX 166 Counters 209, A-9 Auto Document 85, 157, 159, A-5, A-7...
  • Page 241 Forwarding list 164 ISDN 218, 219 Forwarding Stations 178 Free Polling Transmission 93, 94 Function List 4 Journal 123, 164, A-6 Function Map 2 Function Upgrade Card A-3 Key Op. Settings 136 Key Operator Settings 169 G3 43 Keystroke Program list 155, 164 G3 Analog Line 197, A-9 Keystroke Program 152, A-7 G3 Digital Line 199, A-9...
  • Page 242 Optional Groups 145 Opt. Group Dial A-7 Quick Dial 45, 50, 138, A-7 Original Type 39, 40 Quick Dial Flip Plate 12 Original Type key 12 Quick Dial keys 12 Override ID Polling Reception 97 Quick Dial List 140, 164 Override ID Polling Transmission 93 RDS (Remote Diagnostic System) 209 Page Reduction 74...
  • Page 243 Stamp key 12 Standard 39 User Function Keys 12, 167, A-8 Start Key 13 User Functions 136 Subaddress 48 User Parameter List 207, A-9 Substitute Reception 63, 64, 131 User Parameters 203, A-9 Summer Time 209 User Tools 12, 135 Super Fine 40 Switches and bits 203 Symbols 214...

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