Ricoh FAX3900L Operating Instructions Manual
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Ricoh FAX3900L Operating Instructions Manual

Ricoh FAX3900L Operating Instructions Manual

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Smt4EN-Ad-F_FM.book Page 1 Friday, December 8, 2000 3:42 PM
FAX3900L/3900NF
Operating Instructions
<Advanced Features>
CKH030N.eps
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
Printed Matters

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  • Page 1 Smt4EN-Ad-F_FM.book Page 1 Friday, December 8, 2000 3:42 PM FAX3900L/3900NF Operating Instructions <Advanced Features> CKH030N.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 2 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111 Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recom- mended parts. For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
  • Page 3 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
  • Page 4 6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the tele- phone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.
  • Page 5 Smt4EN-Ad-F_FM.book Page 1 Friday, December 8, 2000 3:42 PM Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual.
  • Page 6 Smt4EN-Ad-F_FM.book Page 1 Friday, December 8, 2000 3:42 PM ❖ ❖ ❖ ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment.
  • Page 7 Smt4EN-Ad-F_FM.book Page i Friday, December 8, 2000 3:42 PM Notice Note to users in the United States of - Warning America Changes or modifications not ex- pressly approved by the party re- sponsible for compliance could void - Notice: the user's authority to operate the This equipment has been tested and equipment.
  • Page 8 Smt4EN-Ad-F_FM.book Page ii Friday, December 8, 2000 3:42 PM - Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bot- tom of each transmitted page or on...
  • Page 9 Smt4EN-Ad-F_FM.book Page iii Friday, December 8, 2000 3:42 PM Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
  • Page 10 Smt4EN-Ad-F_FM.book Page iv Friday, December 8, 2000 3:42 PM R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment.
  • Page 11 Smt4EN-Ad-F_FM.book Page v Friday, December 8, 2000 3:42 PM Important Safety Instructions Grounding In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug. Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ-...
  • Page 12 Smt4EN-Ad-F_FM.book Page vi Friday, December 8, 2000 3:42 PM ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
  • Page 13 Smt4EN-Ad-F_FM.book Page vii Friday, December 8, 2000 3:42 PM How to Read this Manual How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 14: Table Of Contents

    Smt4EN-Ad-F_FM.book Page viii Friday, December 8, 2000 3:42 PM TABLE OF CONTENTS Manuals for this machine ................. 1 Advanced Features (This Manual) ..............1 Basic Features ....................1 1. Transmission Options Sending at a Specific Time (Send Later) ..........3 Personal Codes ..................
  • Page 15 Smt4EN-Ad-F_FM.book Page ix Friday, December 8, 2000 3:42 PM Transmission Functions ................. 33 Stamp......................33 Closed Network Transmission ..............33 Label Insertion..................... 34 No Document, No Dial ................34 Blank Sheet Detect ..................35 More Transmission Functions ............... 36 If Memory Runs Out While Storing a Document ......... 36 Checking the Transmission Result..............
  • Page 16 Smt4EN-Ad-F_FM.book Page x Friday, December 8, 2000 3:42 PM 5. Copying Copying ....................49 6. Facsimile User Tools Programs....................51 Storing a Program ..................51 Using a Program ..................52 Editing a Program ..................52 Editing the Program Name................52 Deleting a Program ..................
  • Page 17 Smt4EN-Ad-F_FM.book Page xi Friday, December 8, 2000 3:42 PM 7. Key Operator Settings Function List ................... 71 Using Key Operator Settings..............74 Counters ..................... 74 Resetting the PAD Counters ..............75 Authorized Reception ................76 Multi-Copy Reception................79 Memory Lock ................... 81 Specified Cassette...................
  • Page 18 Smt4EN-Ad-F_FM.book Page xii Friday, December 8, 2000 3:42 PM 8. Troubleshooting Printing the Help List ................127 Clearing a Copy, Fax, or Print Jam ............128 Clearing a Jam in the Optional Second Cassette ........128 Clearing a Jam in the Optional Bypass Feeder......... 129 Reading Reports..................
  • Page 19 Smt4EN-Ad-F_FM.book Page xiii Friday, December 8, 2000 3:42 PM 11.Appendix Specifications ..................157 Base Machine ................... 157 Optional Second Paper Cassette.............. 158 Bypass Feeder ..................158 Document and Paper Specifications ............159 Energy Saving................... 160 Storage Capacity..................162 Function List ..................163 Advanced Transmission Features.............
  • Page 20 Smt4EN-Ad-F_FM.book Page xiv Friday, December 8, 2000 3:42 PM Printed Matters...

  • Page 21: Manuals For This Machine

    Smt4EN-Ad-F_FM.book Page 1 Friday, December 8, 2000 3:42 PM Manuals for this machine This machine is provided with a Basic Features manual and an Advanced Fea- tures manual. Please consult the manual that suits your needs. Advanced Features (This Manual) The Advanced Features manual describes more advanced functions, and also explains settings for key operators.
  • Page 22 Smt4EN-Ad-F_FM.book Page 2 Friday, December 8, 2000 3:42 PM Printed Matters...

  • Page 23: Transmission Options

    Smt4EN-Ad-F_FM.book Page 3 Friday, December 8, 2000 3:42 PM 1. Transmission Options Sending at a Specific Time (Send Later) Using the Send Later feature, you can Press the { { { { OK} } } } key. delay transmission of your fax mes- sage until a specified time.

  • Page 24: Personal Codes

    Smt4EN-Ad-F_FM.book Page 4 Friday, December 8, 2000 3:42 PM Transmission Options Personal Codes Personal Codes consisting of up to 8 Press 0 0 0 0 or 1 1 1 1 to select "On". digits (numerals, the # and * symbols, and spaces) can be assigned to indi- hi/OK Pers.

  • Page 25: Fax Header Print

    Smt4EN-Ad-F_FM.book Page 5 Friday, December 8, 2000 3:42 PM Fax Header Print Fax Header Print N ormally, the Fax Header pro - Press 0 0 0 0 or 1 1 1 1 to select "Off". grammed in your machine is printed at the top of each of the pages you FaxHeader Printhi/OK transmit when they are received at...

  • Page 26: Sending Confidential Messages

    Smt4EN-Ad-F_FM.book Page 6 Friday, December 8, 2000 3:42 PM Transmission Options Sending Confidential Messages This feature is called Confidential Note Transmission. Use this feature if you ❒ A Confidential ID can be any 4- do not want your message to be digit number except 0000.
  • Page 27 Smt4EN-Ad-F_FM.book Page 7 Friday, December 8, 2000 3:42 PM Sending Confidential Messages Normal Confidential - When sending messages to Transmission: fax machines produced by A Press 0 0 0 0 or 1 1 1 1 to select "De- other manufacturers fault".

  • Page 28: Leaving A Document To Be Picked Up By Others (Polling Transmission)

    Smt4EN-Ad-F_FM.book Page 8 Friday, December 8, 2000 3:42 PM Transmission Options Leaving a Document to Be Picked Up by Others (Polling Transmission) Use Polling Transmission when you Limitation want to leave a document in the ma- ❒ Secured Polling and Stored ID chine's memory for others to pick up.
  • Page 29 Smt4EN-Ad-F_FM.book Page 9 Friday, December 8, 2000 3:42 PM Leaving a Document to Be Picked Up by Others (Polling Transmission) Set your document and select any Free Polling scan settings you require. A Press 0 0 0 0 or 1 1 1 1 to select "Free". Press the { { { { Trans.

  • Page 30: Calling To Request A Message (Polling Reception)

    Smt4EN-Ad-F_FM.book Page 10 Friday, December 8, 2000 3:42 PM Transmission Options Calling to Request a Message (Polling Reception) ❒ To receive a message sent by Se- Use this function if you want to poll a message from another terminal. You cured Polling Transmission or can also poll documents from many Stored ID Override Polling Trans-...
  • Page 31 Smt4EN-Ad-F_FM.book Page 11 Friday, December 8, 2000 3:42 PM Calling to Request a Message (Polling Reception) Select the type of Polling Recep- tion. - Polling Documents from Other Manufacturer's Fax Machines: Secured Polling Reception Standard Polling Reception only works with machines of the same A Press the { { { { OK} } } } key.

  • Page 32: Transfer Request

    Smt4EN-Ad-F_FM.book Page 12 Friday, December 8, 2000 3:42 PM Transmission Options Transfer Request Transfer Request allows fax machines Note that have this feature to automatically ❒ You can have up to 30 End Receiv- distribute incoming messages onto ers per Transfer Station. multiple fax destinations.

  • Page 33: Specifying An End Receiver

    Smt4EN-Ad-F_FM.book Page 13 Friday, December 8, 2000 3:42 PM Transfer Request Specify the End Receiver. Specifying an End Receiver Note You cannot enter the numbers of the ❒ Note You cannot enter the num- End Receivers directly. Instead, enter bers of the End Receivers direct- a simple code that describes where ly.

  • Page 34: Sub Code Transmission

    Smt4EN-Ad-F_FM.book Page 14 Friday, December 8, 2000 3:42 PM Transmission Options SUB Code Transmission Confidential Transmission is only Note possible with machines of the same ❒ If you used Quick Dial key to make that have the Confidential specify a destination that was Transmission feature.

  • Page 35: Sep Code Polling Reception

    Smt4EN-Ad-F_FM.book Page 15 Friday, December 8, 2000 3:42 PM SEP Code Polling Reception SEP Code Polling Reception If you want to receive a message Press the { { { { OK} } } } key. stored in the memory of another par- ty's fax machine, use this feature.

  • Page 36: Mail Option

    Smt4EN-Ad-F_FM.book Page 16 Friday, December 8, 2000 3:42 PM Transmission Options Mail Option This menu appears when the fax ma- chine is connected to the Internet, and is used for sending faxes via the Inter- net. Limitation ❒ The NIC FAX KIT or PDU KIT must be installed in order to use this feature.

  • Page 37: Communication Information

    Smt4EN-Ad-F_FM.book Page 17 Friday, December 8, 2000 3:42 PM 2. Communication Information Canceling Transmission or Reception Transmission files are documents that Display the file you want to can- have been stored in memory and are cel. awaiting transmission. The features To display the file, enter the file that produce transmission files are number with the number keys, or...

  • Page 38: Printing A File List

    Smt4EN-Ad-F_FM.book Page 18 Friday, December 8, 2000 3:42 PM Communication Information Printing a File List Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample, when erasing files).

  • Page 39: Printing A Stored Message

    Smt4EN-Ad-F_FM.book Page 19 Friday, December 8, 2000 3:42 PM Printing a Stored Message Printing a Stored Message Use this feature to check the contents of Polling Transmission or Free Poll- ing files stored in memory. Limitation ❒ You cannot print out files that are being sent or Confidential Trans- mission files.

  • Page 40: Printing A Confidential Fax Message

    Smt4EN-Ad-F_FM.book Page 20 Friday, December 8, 2000 3:42 PM Communication Information Printing a Confidential Fax Message This feature is designed to prevent Press the { { { { OK} } } } key. messages being picked up casually by anyone when they are received. If Conf.

  • Page 41: Printing A Memory-Locked Message

    Smt4EN-Ad-F_FM.book Page 21 Friday, December 8, 2000 3:42 PM Printing a Memory-locked Message Printing a Memory-locked Message This is a security feature that prevents Enter the Memory Lock ID (4 dig- unauthorized individuals from read- its) with the number keys. ing printed messages.

  • Page 42: Printing The Journal

    Smt4EN-Ad-F_FM.book Page 22 Friday, December 8, 2000 3:42 PM Communication Information Printing the Journal The Journal contains information about the last 50 communications made by your machine. By default, it is printed automatically after every 50 communications (receptions + trans- missions).

  • Page 43: Mail Reception

    Smt4EN-Ad-F_FM.book Page 23 Friday, December 8, 2000 3:42 PM Mail Reception Mail Reception This menu appears when the fax ma- chine is connected to the Internet, and is used for receiving mail via the In- ternet. Limitation ❒ The NIC FAX KIT or PDU KIT must be installed in order to use this feature.
  • Page 44 Smt4EN-Ad-F_FM.book Page 24 Friday, December 8, 2000 3:42 PM Communication Information Printed Matters...

  • Page 45: Other Transmission Features

    Smt4EN-Ad-F_FM.book Page 25 Friday, December 8, 2000 3:42 PM 3. Other Transmission Features Handy Dialing Functions Press Quick Dial key { { { { 01} } } } . Chain Dial Dest.1 OK to Add This feature allows you to compose a a01 FRANCE telephone number from various parts, some of which may be stored as...

  • Page 46: Telephone Directory

    Smt4EN-Ad-F_FM.book Page 26 Friday, December 8, 2000 3:42 PM Other Transmission Features Press V V V V until the destination you Telephone Directory are searching for is displayed. If you have selected the wrong This can be done for any number that search letter, press the {Cancel} you have stored as a Speed Dial code key and repeat the above steps...

  • Page 47: Redial

    Smt4EN-Ad-F_FM.book Page 27 Friday, December 8, 2000 3:42 PM Handy Dialing Functions Press the { { { { Pause/Redial} } } } key. Redial The 10 most recent numbers you have dialed are displayed. If a message was not transmitted suc- cessfully, that does not mean that you hi/OK have to enter the telephone number...

  • Page 48: Dial Options

    Smt4EN-Ad-F_FM.book Page 28 Friday, December 8, 2000 3:42 PM Other Transmission Features Enter the destination with the Dial Options number keys. The Dial Options provide access to Dest.1 OK to Add various code features which are de- 0123456789_kkkkkkkkk signed to allow confidential transmis- sion and polling reception between different fax machines.

  • Page 49: On Hook Dial

    Smt4EN-Ad-F_FM.book Page 29 Friday, December 8, 2000 3:42 PM On Hook Dial On Hook Dial You can send a fax message without When you hear a high-pitched lifting the receiver, while still listen- tone, press the { { { { Start} } } } key. ing to the dial tone.

  • Page 50: Manual Dial

    Smt4EN-Ad-F_FM.book Page 30 Friday, December 8, 2000 3:42 PM Other Transmission Features Manual Dial You can send a fax message using the When you hear a high-pitched handset (optional) or receiver of an tone, press the { { { { Start} } } } key and re- external telephone.

  • Page 51: Selecting G3 Or G4

    Smt4EN-Ad-F_FM.book Page 31 Friday, December 8, 2000 3:42 PM Selecting G3 or G4 Selecting G3 or G4 If your fax machine is connected to IS- DN, you can select G3 or G4. To select G4, press the {G4} key. The G4 indicator lights.

  • Page 52: Tone Signals

    Smt4EN-Ad-F_FM.book Page 32 Friday, December 8, 2000 3:42 PM Other Transmission Features Tone Signals On this model the {p} key on the Enter the digits that you need to number keys is used as the Tone key. use for remote facility. After you Some organizations offer you a spe- have finished your business with cial service by telephone, which you...

  • Page 53: Transmission Functions

    Smt4EN-Ad-F_FM.book Page 33 Friday, December 8, 2000 3:42 PM Transmission Functions Transmission Functions Stamp Closed Network Transmission When sending a fax message, the ma- This feature ensures that you do not chine can stamp a circle mark at the send confidential documents to the bottom of the document.

  • Page 54: Label Insertion

    Smt4EN-Ad-F_FM.book Page 34 Friday, December 8, 2000 3:42 PM Other Transmission Features Label Insertion No Document, No Dial With this feature you can have the re- If you dial a destination without set- ceiver's name programmed in Quick ting a document, and then for some Dial or Speed Dial printed on the reason leave the machine without message when it is received at the...

  • Page 55: Blank Sheet Detect

    Smt4EN-Ad-F_FM.book Page 35 Friday, December 8, 2000 3:42 PM Transmission Functions Blank Sheet Detect This feature is designed to help you avoid making mistakes while scan- ning in documents. If you try and scan in an almost com- pletely blank document, an alarm sounds to warn you.

  • Page 56: More Transmission Functions

    Smt4EN-Ad-F_FM.book Page 36 Friday, December 8, 2000 3:42 PM Other Transmission Features More Transmission Functions The following functions are useful Checking the Transmission when transmitting documents. Result If Memory Runs Out While Unless otherwise indicated, the auto- Storing a Document matic printing of these reports can be turned on or off by changing the bit of If you run out of memory while stor-...

  • Page 57: Broadcasting Sequence

    Smt4EN-Ad-F_FM.book Page 37 Friday, December 8, 2000 3:42 PM More Transmission Functions Broadcasting Sequence Broadcasting: Checking Progress If you dial several destinations for the same message (Broadcasting), the To check which destinations the fax messages are sent in the order in message has been sent to so far, print which they were dialed.

  • Page 58: Batch Transmission

    Smt4EN-Ad-F_FM.book Page 38 Friday, December 8, 2000 3:42 PM Other Transmission Features Note Batch Transmission ❒ By default, Batch Transmission is switched on. You can switch it on This feature will save communication or off with the User Parameters. costs if you often send more than one See P.95 “User Parameters”...

  • Page 59: Ecm (Error Correction Mode)

    Smt4EN-Ad-F_FM.book Page 39 Friday, December 8, 2000 3:42 PM More Transmission Functions Note ECM (Error Correction Mode) ❒ Normal Memory Transmission still takes place when using the fol- This feature automatically resends lowing: data that wasn't transmitted success- • Send Later fully using a system that complies with international standards.

  • Page 60: Printed Reports

    Smt4EN-Ad-F_FM.book Page 40 Friday, December 8, 2000 3:42 PM Other Transmission Features Printed Reports You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself. Note ❒ You can switch the various reports on or off with the User Parameters. See P.95 “User Parameters”...

  • Page 61: Report Formats

    Smt4EN-Ad-F_FM.book Page 41 Friday, December 8, 2000 3:42 PM Printed Reports Report Formats GFRTUK0N.eps * * * COMMUNICATION RESULT REPORT (FEB. 1.2001 9:19PM) * * * FAX HEADER:ABC COMPANY TRANSMITTED/STORE: FEB. 1.2001 9:18PM FILE MODE OPTION ADDRESS RESULT PAGE * * * JOURNAL(FEB. 1.2001 11:07PM) * * * FAX HEADER:ABC COMPANY <TRANSMISSION>...
  • Page 62 Smt4EN-Ad-F_FM.book Page 42 Friday, December 8, 2000 3:42 PM Other Transmission Features Printed Matters...

  • Page 63: Reception Features

    Smt4EN-Ad-F_FM.book Page 43 Friday, December 8, 2000 3:42 PM 4. Reception Features General Immediate Reception Memory Reception Each page of a received fax message is The machine waits until all pages of printed as soon as it is received. This the message have been received into method is used for standard fax mes- memory before printing the message.

  • Page 64: Printing Documents That Have Been Received Into Memory (Substitute Reception)

    Smt4EN-Ad-F_FM.book Page 44 Friday, December 8, 2000 3:42 PM Reception Features Note Printing Documents That Have ❒ If a message comes in while you Been Received into Memory are copying, the fax machine will store the message in memory and (Substitute Reception) the Receive File indicator will light.

  • Page 65: Receiving Messages In Telephone Mode

    Smt4EN-Ad-F_FM.book Page 45 Friday, December 8, 2000 3:42 PM General ❖ ❖ ❖ ❖ When a name or fax number is received Receiving Messages in The machine switches to Substi- tute Reception only when the Telephone Mode sender programs their name or fax number.

  • Page 66: Printing Options

    Smt4EN-Ad-F_FM.book Page 46 Friday, December 8, 2000 3:42 PM Reception Features Printing Options Note Center Mark ❒ When the machine is shipped, this feature is turned off by de- By default, marks are printed halfway fault. Turn it on or off with the down the left side and at the top center User Parameters.

  • Page 67: Reception Time

    Smt4EN-Ad-F_FM.book Page 47 Friday, December 8, 2000 3:42 PM Printing Options Note Reception Time ❒ By default, this feature is turned off. Switch it on with the User Pa- You can have the date and time when rameters. See P.95 “User Parame- a message was received printed at the ters”...

  • Page 68: If Incoming Messages Do Not Fit On Paper

    Smt4EN-Ad-F_FM.book Page 48 Friday, December 8, 2000 3:42 PM Reception Features If Incoming Messages Do Not Fit on Paper Breaking Down Large Format Messages If the incoming document is longer than the paper in your fax machine, the machine will split it into multiple sheets.

  • Page 69: Copying

    Smt4EN-Ad-F_FM.book Page 49 Friday, December 8, 2000 3:42 PM 5. Copying Copying If you need to make a copy of something, Press the { { { { Copy} } } } key. and there is no copier available, use your fax machine.
  • Page 70 Smt4EN-Ad-F_FM.book Page 50 Friday, December 8, 2000 3:42 PM Copying Press the { { { { Start} } } } key. Copying starts. When copying has finished, the machine returns to standby mode. Note ❒ To stop copying while it is in progress, press the {Stop} key.

  • Page 71: Facsimile User Tools

    Smt4EN-Ad-F_FM.book Page 51 Friday, December 8, 2000 3:42 PM 6. Facsimile User Tools Programs If you regularly transmit to a particu- Storing a Program lar destination or set of destinations using the same features, you can save You can register the following items a lot of repetitive keypad operation in Keystroke Programs: by storing these settings in a Key-...

  • Page 72: Using A Program

    Smt4EN-Ad-F_FM.book Page 52 Friday, December 8, 2000 3:42 PM Facsimile User Tools Register the program name. Editing the Program Name If you make a mistake, press the {Clear} key and try again. To edit the program name, perform the following procedure. a10[ABC] Press the { { { { User Tools} } } } key.

  • Page 73: Deleting A Program

    Smt4EN-Ad-F_FM.book Page 53 Friday, December 8, 2000 3:42 PM Programs Press the { { { { OK} } } } key. Deleting a Program The program is deleted. To delete a program, perform the fol- Press the { { { { User Tools} } } } key. lowing procedure.

  • Page 74: Storing An Often Used Document (Auto Document)

    Smt4EN-Ad-F_FM.book Page 54 Friday, December 8, 2000 3:42 PM Facsimile User Tools Storing an Often Used Document (Auto Document) If you find that you often have to send Storing an Auto Document a particular page to people (for exam- ple, a map, a standard attachment, or a set of instructions), store that page Important in the memory as an Auto Document,...

  • Page 75: Sending An Auto Document As An Attachment

    Smt4EN-Ad-F_FM.book Page 55 Friday, December 8, 2000 3:42 PM Storing an Often Used Document (Auto Document) Press 0 0 0 0 or 1 1 1 1 until "9. Prog. Auto Press the { { { { OK} } } } key. Doc."...

  • Page 76: Editing An Auto Document

    Smt4EN-Ad-F_FM.book Page 56 Friday, December 8, 2000 3:42 PM Facsimile User Tools Display the number of the Quick Editing an Auto Document Dial whose name you want to ed- You can edit the contents of an Auto Press the Quick Dial, or scroll us- Document registered as a Quick Dial ing 0 or 1, and then press the by deleting the Auto Document.

  • Page 77: Deleting An Auto Document

    Smt4EN-Ad-F_FM.book Page 57 Friday, December 8, 2000 3:42 PM Storing an Often Used Document (Auto Document) Press 0 0 0 0 or 1 1 1 1 to select { { { { Yes (De- Deleting an Auto Document lete)} } } } . If you select {No}, and then press To delete an Auto Document, per- the {OK} key, go back to step C.

  • Page 78: User Function Keys

    Smt4EN-Ad-F_FM.book Page 58 Friday, December 8, 2000 3:42 PM Facsimile User Tools User Function Keys You can program each of the User Function keys ({F1} to {F4}) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Func- tion key.
  • Page 79 Smt4EN-Ad-F_FM.book Page 59 Friday, December 8, 2000 3:42 PM User Function Keys Function Name Function Contents Condition Reference Mail Reception Use when you want to See "Internet Faxing" access the server and in the NIC FAX KIT send an e-mail. manual or PDU man- ual.

  • Page 80: Using A User Function Key

    Smt4EN-Ad-F_FM.book Page 60 Friday, December 8, 2000 3:42 PM Facsimile User Tools Making Function Key Assignments Using a User Function Key Press the { { { { User Tools} } } } key. To use a User Function key ({F1} to {F4}), press the User Function key Confirm that "1.

  • Page 81: Deleting A User Function Key

    Smt4EN-Ad-F_FM.book Page 61 Friday, December 8, 2000 3:42 PM User Function Keys Press 0 0 0 0 or 1 1 1 1 to display the new Press 0 0 0 0 or 1 1 1 1 to display "None". function name you want to regis- User Functions hi/OK ter.

  • Page 82: Lists You Can Print Out Yourself

    Smt4EN-Ad-F_FM.book Page 62 Friday, December 8, 2000 3:42 PM Facsimile User Tools Lists You Can Print Out Yourself Press 0 0 0 0 or 1 1 1 1 to select the list you Printing Dial Lists want to print. If you selected "4. All Lists", all This function allows you to print the three lists will print.

  • Page 83: Printing A Keystroke Program List

    Smt4EN-Ad-F_FM.book Page 63 Friday, December 8, 2000 3:42 PM Printing a Keystroke Program List Printing a Keystroke Program List The Keystroke Program list allows you to print and check functions reg- istered in keystroke programs, and the names of registered Auto Docu- ments.

  • Page 84: Printing An Auto Document

    Smt4EN-Ad-F_FM.book Page 64 Friday, December 8, 2000 3:42 PM Facsimile User Tools Printing an Auto Document You can print and check the contents of Auto Documents. Press the { { { { User Tools} } } } key. Press 0 0 0 0 or 1 1 1 1 to display "2. Re- ports / Lists".

  • Page 85: Printing A User Function Key List

    Smt4EN-Ad-F_FM.book Page 65 Friday, December 8, 2000 3:42 PM Printing a User Function Key List Printing a User Function Key List You can print and check the functions of User Function keys. Note ❒ You can also print the User Func- tion list from "Printing Dial Lists".

  • Page 86: Setting The Date And Time

    Smt4EN-Ad-F_FM.book Page 66 Friday, December 8, 2000 3:42 PM Facsimile User Tools Setting the Date and Time Use this function to set your ma- Press the { { { { Clear} } } } key and use the chine's internal clock to the current number keys to enter the correct time and date.

  • Page 87: Summer Time / Daylight Saving Time

    Smt4EN-Ad-F_FM.book Page 67 Friday, December 8, 2000 3:42 PM Summer Time / Daylight Saving Time Summer Time / Daylight Saving Time Whenever local custom requires ad- Press the { { { { OK} } } } key. vancing the clock or setting the clock If you selected "On", "The Clock back, use this feature.

  • Page 88: Changing The Paper Size Setting

    Smt4EN-Ad-F_FM.book Page 68 Friday, December 8, 2000 3:42 PM Facsimile User Tools Changing the Paper Size Setting This section explains how to change Press the { { { { OK} } } } key. the size of paper set in the main paper If you want to change the paper tray, the optional second cassette, or size for another cassette, repeat the...

  • Page 89: Selecting The Display Language

    Smt4EN-Ad-F_FM.book Page 69 Friday, December 8, 2000 3:42 PM Selecting the Display Language Selecting the Display Language If your native language is Spanish or French, you can have the messages that appear on displays, lists and re- ports shown in either of these lan- guages instead of in English.
  • Page 90 Smt4EN-Ad-F_FM.book Page 70 Friday, December 8, 2000 3:42 PM Facsimile User Tools Printed Matters...

  • Page 91: Key Operator Settings

    Smt4EN-Ad-F_FM.book Page 71 Friday, December 8, 2000 3:42 PM 7. Key Operator Settings Function List Here is a list of the functions that are available for setting. Please refer to the ref- erenced page numbers for more information. Note ❒ Please remember that some functions, namely, Specified Cassette, ISDN G3/ G4, Network, Dial up, will not appear in the menu until the required optional devices have been installed.
  • Page 92 Smt4EN-Ad-F_FM.book Page 72 Friday, December 8, 2000 3:42 PM Key Operator Settings Display (Specs.) Description Ref. 9. Energy Save Allows you to have the fax switch off and on at P.93 “Energy Save Timer specified times to save energy. Timer” 10.
  • Page 93 Smt4EN-Ad-F_FM.book Page 73 Friday, December 8, 2000 3:42 PM Function List Display (Specs.) Description Ref. 22. Margin Adjust Allows you to adjust paper settings when you re- P.123 “Margin Ad- ceive fax messages that are blank or partially miss- just” ing.

  • Page 94: Using Key Operator Settings

    Smt4EN-Ad-F_FM.book Page 74 Friday, December 8, 2000 3:42 PM Key Operator Settings Using Key Operator Settings Confirm that "1. Counter" is dis- Counters played. This function allows you to check the Key Op. Tools: total number of transmitted, received, 1.Counter scanned, and printed pages on the display.

  • Page 95: Resetting The Pad Counters

    Smt4EN-Ad-F_FM.book Page 75 Friday, December 8, 2000 3:42 PM Resetting the PAD Counters Resetting the PAD Counters After replacing the ADF Document Press 0 0 0 0 or 1 1 1 1 to display "2. PAD Separation Pad, follow this procedure Count.

  • Page 96: Authorized Reception

    Smt4EN-Ad-F_FM.book Page 76 Friday, December 8, 2000 3:42 PM Key Operator Settings Authorized Reception You can block junk fax messages and Key Op. Tools: save paper by limiting the fax mes- 3.Authorized RX sages that your fax machine receives to a list of Specified Senders. If you re- Press the { { { { OK} } } } key.
  • Page 97 Smt4EN-Ad-F_FM.book Page 77 Friday, December 8, 2000 3:42 PM Authorized Reception A Press 0 0 0 0 or 1 1 1 1 to display "2. Registering a Specified Sender Program Sender". for Authorized Reception Authorized RX: Follow this procedure to register 2.Program Sender Specified Users for Authorized Re- ception.
  • Page 98 Smt4EN-Ad-F_FM.book Page 78 Friday, December 8, 2000 3:42 PM Key Operator Settings B Press the { { { { Start} } } } key. The list Deleting a Specified Sender for prints. Authorized Reception Note Follow this procedure to delete a ❒...

  • Page 99: Multi-Copy Reception

    Smt4EN-Ad-F_FM.book Page 79 Friday, December 8, 2000 3:42 PM Multi-Copy Reception Multi-Copy Reception If you switch this feature on, multiple Press { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } , and then copies of each incoming fax message press the { { { { OK} } } } key.
  • Page 100 Smt4EN-Ad-F_FM.book Page 80 Friday, December 8, 2000 3:42 PM Key Operator Settings Registering a Specified Sender for Multi-Copy Reception You can register Specified Senders for this function. Reference The procedure to register Speci- fied Senders for Multi-Copy Re- ception is the same as that for Authorized Reception.

  • Page 101: Memory Lock

    Smt4EN-Ad-F_FM.book Page 81 Friday, December 8, 2000 3:42 PM Memory Lock Memory Lock This is a security feature to prevent Press the { { { { OK} } } } key. unauthorized individuals from read- ing printed fax messages. When Press { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } , and then Memory Lock is switched on, all re- press the { { { { OK} } } } key.
  • Page 102 Smt4EN-Ad-F_FM.book Page 82 Friday, December 8, 2000 3:42 PM Key Operator Settings Registering a Specified Sender for Memory Lock You can register Specified Senders for this function. Reference The procedure to register Speci- fied Senders for Memory Lock is the same as that for Autho- rized Reception.

  • Page 103: Specified Cassette

    Smt4EN-Ad-F_FM.book Page 83 Friday, December 8, 2000 3:42 PM Specified Cassette Specified Cassette Use this function to have messages Press the 0 0 0 0 or 1 1 1 1 key to select "4. from Specified Senders printed on Key Op. Tools". different paper.
  • Page 104 Smt4EN-Ad-F_FM.book Page 84 Friday, December 8, 2000 3:42 PM Key Operator Settings Registering a Specified Sender for Specified Cassette You can register Specified Senders for this function. Reference The procedure to register Speci- fied Senders for Specified Cas- sette is the same as that for Authorized Reception.

  • Page 105: Forwarding

    Smt4EN-Ad-F_FM.book Page 85 Friday, December 8, 2000 3:42 PM Forwarding Forwarding ❒ You can register up to 30 destina- Use this function to print fax specified from Specified Senders on your own tions for messages to be forward- machine and then forward the messag- ed.
  • Page 106 Smt4EN-Ad-F_FM.book Page 86 Friday, December 8, 2000 3:42 PM Key Operator Settings Press 0 0 0 0 or 1 1 1 1 to "On" to switch Press the { { { { OK} } } } key, and then press { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } . this feature on, or select "Off"...
  • Page 107 Smt4EN-Ad-F_FM.book Page 87 Friday, December 8, 2000 3:42 PM Forwarding Press 0 0 0 0 or 1 1 1 1 to select "Yes". Note ❒ You can confirm the names and If you select "No" and press the fax numbers of Specified Send- {OK} key, the screen will return to ers on the Journal.
  • Page 108 Smt4EN-Ad-F_FM.book Page 88 Friday, December 8, 2000 3:42 PM Key Operator Settings Press the { { { { OK} } } } key. Deleting a Forwarding Station Press 0 0 0 0 or 1 1 1 1 to display the fax To delete a Forwarding Station, per- number of the Forwarding Sta- form the following procedure.
  • Page 109 Smt4EN-Ad-F_FM.book Page 89 Friday, December 8, 2000 3:42 PM Forwarding Press the { { { { OK} } } } key. Press 0 0 0 0 or 1 1 1 1 to display the fax number of the Forwarding Sta- The Forwarding Station is deleted.
  • Page 110 Smt4EN-Ad-F_FM.book Page 90 Friday, December 8, 2000 3:42 PM Key Operator Settings Press the { { { { OK} } } } key. Printing the Forwarding Mark Press 0 0 0 0 or 1 1 1 1 to display "4. Print You can have a mark stamped on doc- SenderList".

  • Page 111: Backup File Transmission

    Smt4EN-Ad-F_FM.book Page 91 Friday, December 8, 2000 3:42 PM Backup File Transmission Backup File Transmission Use this function to automatically cre- Press 0 0 0 0 or 1 1 1 1 to display "8. Back- ate a back copy of every fax message up File TX".
  • Page 112 Smt4EN-Ad-F_FM.book Page 92 Friday, December 8, 2000 3:42 PM Key Operator Settings Registering or Editing Destinations for Backup File Transmission A Press 0 0 0 0 or 1 1 1 1 to select "2. Prog. Receiver". B Press the { { { { OK} } } } key. C Enter the fax number of the destination that you want cre- ate backup files for.

  • Page 113: Energy Save Timer

    Smt4EN-Ad-F_FM.book Page 93 Friday, December 8, 2000 3:42 PM Energy Save Timer Energy Save Timer Use this feature to have the fax ma- Press the { { { { OK} } } } key. Make sure chine turn its heater on and off auto- that the next display appears.
  • Page 114 Smt4EN-Ad-F_FM.book Page 94 Friday, December 8, 2000 3:42 PM Key Operator Settings F Press the { { { { OK} } } } key. Press the { { { { User Tools} } } } key. G Use the number keys to enter The fax machine returns to stand- the first time for the first On/ Off switching.

  • Page 115: User Parameters

    Smt4EN-Ad-F_FM.book Page 95 Friday, December 8, 2000 3:42 PM User Parameters User Parameters The User Parameters allow you to customize Press the { { { { OK} } } } key. various settings to match your needs. Refer Op.Manual: Note ❒...
  • Page 116 Smt4EN-Ad-F_FM.book Page 96 Friday, December 8, 2000 3:42 PM Key Operator Settings User Parameter List The following list contains all relevant User Parameters. Bits & Definitions Settings 0: Default setting for Stamp. 0:Off* 1: On STAMP 5, 4: Default resolution when you send a mes- Bit: 5, 4 sage.
  • Page 117 Smt4EN-Ad-F_FM.book Page 97 Friday, December 8, 2000 3:42 PM User Parameters Bits & Definitions Settings 0: Automatically print memory transmission re- 0: Off* ports. 1: On COMMUNICATION RESULT REPORT (MEMORY TX) 2: Automatically print storage reports for mem- 0: Off* ory transmission.
  • Page 118 Smt4EN-Ad-F_FM.book Page 98 Friday, December 8, 2000 3:42 PM Key Operator Settings Bits & Definitions Settings 0: Default setting for sending a header with each 0: Off page. 1: On* FAX HEADER PRINT 2: Default setting for Closed Network Transmis- 0: Disabled* sion.
  • Page 119 Smt4EN-Ad-F_FM.book Page 99 Friday, December 8, 2000 3:42 PM User Parameters Bits & Definitions Settings 01: Messages from Specified 1, 0: MEMORY LOCK Senders are not printed unless you enter the Memory Lock ID.* 11: Messages from non-Speci- fied Senders are not printed unless you enter the Memory Lock ID.

  • Page 120: Programming The Personal Codes

    Smt4EN-Ad-F_FM.book Page 100 Friday, December 8, 2000 3:42 PM Key Operator Settings Programming the Personal Codes ❒ When registering and editing Per- Personal Codes allow you to keep track of machine usage. If everybody sonal Codes, we recommend that uses a Personal Code when they use you print out a Personal Code list the fax machine, the codes or names and keep it for reference.

  • Page 121: Editing A Personal Code

    Smt4EN-Ad-F_FM.book Page 101 Friday, December 8, 2000 3:42 PM Programming the Personal Codes Press the { { { { OK} } } } key. Enter the Personal Code (8-digits or less) with the number keys. The Personal Code is registered. To register another Personal Code, Enter Code to Prog.

  • Page 122: Deleting A Personal Code

    Smt4EN-Ad-F_FM.book Page 102 Friday, December 8, 2000 3:42 PM Key Operator Settings Press 0 0 0 0 or 1 1 1 1 to display the Per- When specifying a Speed Dial: sonal Code for the user name or A Press the { { { { Speed Dial/Tel Directo- routing sub-address you want to ry} } } } key.

  • Page 123: Printing The Personal Code List

    Smt4EN-Ad-F_FM.book Page 103 Friday, December 8, 2000 3:42 PM Programming the Personal Codes Press 0 0 0 0 or 1 1 1 1 to display "2. Delete". Press 0 0 0 0 or 1 1 1 1 to display "11. Per- sonal Code".

  • Page 124: Isdn Local Directory Number Routing

    Smt4EN-Ad-F_FM.book Page 104 Friday, December 8, 2000 3:42 PM Key Operator Settings ❒ When restricted Access is turned ISDN Local Directory Number on, the machine returns to the state where access restrictions become Routing effective in the following situa- tions. This function uses Personal Codes to transmit fax images received via an •...

  • Page 125: Id Code

    Smt4EN-Ad-F_FM.book Page 105 Friday, December 8, 2000 3:42 PM ID Code ID Code Use this procedure to register the fol- Registering ID Codes lowing kinds of ID Code: Important To register ID Codes, perform the fol- ❒ You can confirm ID Codes in the lowing procedure.
  • Page 126 Smt4EN-Ad-F_FM.book Page 106 Friday, December 8, 2000 3:42 PM Key Operator Settings Press the { { { { OK} } } } key. Enter the Confidential ID (4-dig- its) with the number keys. If you make a mistake, press the {Clear} key and try again.

  • Page 127: Line Type

    Smt4EN-Ad-F_FM.book Page 107 Friday, December 8, 2000 3:42 PM Line Type Line Type You must register the Line Type be- Press 0 0 0 0 or 1 1 1 1 to display "4. Key fore you connect the machine to the Op.

  • Page 128: Select Line

    Smt4EN-Ad-F_FM.book Page 108 Friday, December 8, 2000 3:42 PM Key Operator Settings Select Line When your machine is connected through a PABX, change the Select Line setting to Extension. If it is con- nected directly to the telephone net- work, leave it set to Outside. Make sure that the machine is in standby mode.

  • Page 129: Pstn Access Number

    Smt4EN-Ad-F_FM.book Page 109 Friday, December 8, 2000 3:42 PM PSTN Access Number PSTN Access Number Use this setting to save having to en- Press 0 0 0 0 or 1 1 1 1 to display "15. ter a pause after the outside line ac- PSTN Access No.".

  • Page 130: Transfer Report

    Smt4EN-Ad-F_FM.book Page 110 Friday, December 8, 2000 3:42 PM Key Operator Settings Transfer Report Follow these steps to store the fax To register Transfer Request return number of the line your machine is addresses, perform the following pro- connected to as the return address cedure.
  • Page 131 Smt4EN-Ad-F_FM.book Page 111 Friday, December 8, 2000 3:42 PM Transfer Report Enter the fax number with the number keys. If you make a mistake, press the {Clear} key and try again. For G3 fax communication Press OK [1-234-567-8900_k] For G4 fax communication Press OK [1-234-567-8900_k] For internal fax numbers...

  • Page 132: Isdn G3/G4

    Smt4EN-Ad-F_FM.book Page 112 Friday, December 8, 2000 3:42 PM Key Operator Settings ISDN G3/G4 ❖ ❖ ❖ ❖ Programming G4 SPID (G4 Own Num- You must set the following items when your machine is connected to ber 2) ISDN. When you have two units connect- ed to the same line, enter the I-G4 •...

  • Page 133: Storing Isdn Telephone Numbers

    Smt4EN-Ad-F_FM.book Page 113 Friday, December 8, 2000 3:42 PM ISDN G3/G4 ❖ ❖ ❖ ❖ Programming I-G3 SPID (I-G3 Own Press 0 0 0 0 or 1 1 1 1 to display "17. Number 2) ISDN G3 / G4". When you have two units connect- ed to the same line, enter the I-G3 Key Op.
  • Page 134 Smt4EN-Ad-F_FM.book Page 114 Friday, December 8, 2000 3:42 PM Key Operator Settings To register G4 Own Number To register the G4 Sub-address A Press 0 0 0 0 or 1 1 1 1 to display "2. G4 A Press 0 0 0 0 or 1 1 1 1 to display "4. G4 Own Number".
  • Page 135 Smt4EN-Ad-F_FM.book Page 115 Friday, December 8, 2000 3:42 PM ISDN G3/G4 To register I-G3 Own Number To register the I-G3 Sub-address A Press 0 0 0 0 or 1 1 1 1 to display "6. I- A Press 0 0 0 0 or 1 1 1 1 to display "8. I- G3 Own Number".

  • Page 136: Editing Isdn Telephone Numbers

    Smt4EN-Ad-F_FM.book Page 116 Friday, December 8, 2000 3:42 PM Key Operator Settings Press the { { { { Clear} } } } key and enter the Editing ISDN Telephone correct telephone number. Numbers If you make a mistake, press the {Clear} key and try again.
  • Page 137 Smt4EN-Ad-F_FM.book Page 117 Friday, December 8, 2000 3:42 PM ISDN G3/G4 Press the { { { { OK} } } } key. Press 0 0 0 0 or 1 1 1 1 to display "6. I-G3 Own Number". ISDN G3/G4: 6.I-G3 Own Number hi Press the { { { { OK} } } } key.

  • Page 138: Network

    Smt4EN-Ad-F_FM.book Page 118 Friday, December 8, 2000 3:42 PM Key Operator Settings Network Use of this function requires a net- work card installed in the fax ma- chine. For details about settings, please refer to the NIC FAX KIT man- ual.

  • Page 139: Dialup

    Smt4EN-Ad-F_FM.book Page 119 Friday, December 8, 2000 3:42 PM Dialup Dialup Use of these settings requires the op- tional PDU KIT Type 210. Adjust these settings to set up the In- ternet Fax feature. For details, please refer to the PDU KIT manual.

  • Page 140: Key Layout

    Smt4EN-Ad-F_FM.book Page 120 Friday, December 8, 2000 3:42 PM Key Operator Settings Key Layout You can change the layout of charac- Press the { { { { User Tools} } } } key. ters assignments to Quick Dial keys The machine returns to standby used for entering characters.

  • Page 141: Memory Option

    Smt4EN-Ad-F_FM.book Page 121 Friday, December 8, 2000 3:42 PM Memory Option Memory Option This function can only be used when a network interface card is installed in the fax machine. For details about set- tings, please refer to the NIC FAX KIT manual.

  • Page 142: Memory File Transfer

    Smt4EN-Ad-F_FM.book Page 122 Friday, December 8, 2000 3:42 PM Key Operator Settings Memory File Transfer Follow this procedure if you want to Press { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } , and then send all messages currently stored in press the { { { { OK} } } } key.

  • Page 143: Margin Adjust

    Smt4EN-Ad-F_FM.book Page 123 Friday, December 8, 2000 3:42 PM Margin Adjust Margin Adjust If image positioning needs to be ad- Press 0 0 0 0 or 1 1 1 1 to display the tray justed slightly, adjust the margins for you want to adjust the margins for.
  • Page 144 Smt4EN-Ad-F_FM.book Page 124 Friday, December 8, 2000 3:42 PM Key Operator Settings Press the { { { { OK} } } } key. The margins are set. If you want to adjust a margin for the same tray, repeat the process from step J.

  • Page 145: Rds On/Off

    Smt4EN-Ad-F_FM.book Page 125 Friday, December 8, 2000 3:42 PM RDS On/Off RDS On/Off If your machine has a problem, a ser- Press the 0 0 0 0 or 1 1 1 1 key to select vice technician can perform various "On".

  • Page 146: System Parameter Transmission

    Smt4EN-Ad-F_FM.book Page 126 Friday, December 8, 2000 3:42 PM Key Operator Settings System Parameter Transmission This feature sends information about Press the { { { { OK} } } } key. the condition of your machine to your nearest service representative. Follow Press the { { { { Start} } } } key.

  • Page 147: Troubleshooting

    Smt4EN-Ad-F_FM.book Page 127 Friday, December 8, 2000 3:42 PM 8. Troubleshooting Printing the Help List Press the {Help} key to print a copy of the Help List which contains brief de- scriptions about the following fea- tures: • Immediate/Memory Transmission •...

  • Page 148: Clearing A Copy, Fax, Or Print Jam

    Smt4EN-Ad-F_FM.book Page 128 Friday, December 8, 2000 3:42 PM Troubleshooting Clearing a Copy, Fax, or Print Jam When "Clear Misfed Paper" is dis- Hold up the print delivery tray played, follow this procedure to solve and remove any jammed paper. the problem.

  • Page 149: Clearing A Jam In The Optional Bypass Feeder

    Smt4EN-Ad-F_FM.book Page 129 Friday, December 8, 2000 3:42 PM Clearing a Copy, Fax, or Print Jam Push the lower rear cover closed Clearing a Jam in the Optional until you hear it click into place. Bypass Feeder ZCKY360N.eps To clear jams in the optional bypass feeder, perform the following proce- dure.
  • Page 150 Smt4EN-Ad-F_FM.book Page 130 Friday, December 8, 2000 3:42 PM Troubleshooting Remove any jammed paper. Replace the document table to its original position. ZCKY400N.eps ZCJY430J.eps Lift up the feeder and insert it into the fax machine. ZCKY410N.eps Square the edges of the paper and load it face down into the feeder.

  • Page 151: Reading Reports

    Smt4EN-Ad-F_FM.book Page 131 Friday, December 8, 2000 3:42 PM Reading Reports Reading Reports You can obtain reports from your ma- chine either by having your machine print them out automatically, or by printing them out yourself. Error Report (Turned On/Off by a Service Technician) This report is printed after each un- successful communication.
  • Page 152 Smt4EN-Ad-F_FM.book Page 132 Friday, December 8, 2000 3:42 PM Troubleshooting Printed Matters...

  • Page 153: Maintaining Your Machine

    Smt4EN-Ad-F_FM.book Page 133 Friday, December 8, 2000 3:42 PM 9. Maintaining Your Machine Loading Paper in the Second Cassette The following procedure describes Remove any remaining paper. how to load paper in the optional sec- ZCKY620N.eps ond cassette. Pull out the paper cassette and place it on a flat surface.
  • Page 154 Smt4EN-Ad-F_FM.book Page 134 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Replace the cassette cover. Note ❒ The frosted side of the cover must face up when closed. ZCKY640N.eps Replace the cassette. Push it in firmly until you hear it click into place.

  • Page 155: Loading Paper In The Optional Bypass Feeder

    Smt4EN-Ad-F_FM.book Page 135 Friday, December 8, 2000 3:42 PM Loading Paper in the Optional Bypass Feeder Loading Paper in the Optional Bypass Feeder Remove any paper remaining in Place the paper stack in the feed- the feeder. ZCKY420N.eps Prepare a stack of blank paper. For smoother operation, square the edges.

  • Page 156: Changing The Paper Size In The Main Cassette

    Smt4EN-Ad-F_FM.book Page 136 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Changing the Paper Size in the Main Cassette This example explains how to switch Remove any remaining paper. to A4 size paper. To switch to other ZCKY490N.eps paper sizes, follow the same steps but move the end plate and side rails to the appropriate size mark on the cas- sette.
  • Page 157 Smt4EN-Ad-F_FM.book Page 137 Friday, December 8, 2000 3:42 PM Changing the Paper Size in the Main Cassette C Remove the side rail. (Squeeze How to Change to Legal Size in one of the plastic tabs on the underside of the cassette to A Press the tray extension release loosen it.) tab A A A A , then extend the tray by...
  • Page 158 Smt4EN-Ad-F_FM.book Page 138 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Remove the paper size plate locat- Load the paper into the cassette. ed at the front of the cassette. ZCKY050N.eps ZCKY560N.eps Replace the cassette cover. Replace the plate, orienting it so Note that the appropriate paper size ❒...
  • Page 159 Smt4EN-Ad-F_FM.book Page 139 Friday, December 8, 2000 3:42 PM Changing the Paper Size in the Main Cassette Before you can use it, you must change the paper size setting for this cassette using "Paper Size" function. See P.68 “Changing the Paper Size Setting”...

  • Page 160: Changing The Paper Size In The Optional Second Cassette

    Smt4EN-Ad-F_FM.book Page 140 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Changing the Paper Size in the Optional Second Cassette This example explains how to switch Remove any remaining paper. to A4 size paper. To switch to other ZCKY620N.eps paper sizes, follow the same steps but move the end plate and side rails to the appropriate size mark on the cas-...
  • Page 161 Smt4EN-Ad-F_FM.book Page 141 Friday, December 8, 2000 3:42 PM Changing the Paper Size in the Optional Second Cassette C Replace the side rail in the A4 How to Change to A4 Size slots. A Insert the end plate into the A4 Note slot as shown.
  • Page 162 Smt4EN-Ad-F_FM.book Page 142 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Replace the plate, orienting it so Replace the cassette cover. that the appropriate paper size Note symbol is visible in the window ❒ The frosted side of the cover at the front of the cassette.

  • Page 163: Changing The Paper Size In The Optional Bypass Feeder

    Smt4EN-Ad-F_FM.book Page 143 Friday, December 8, 2000 3:42 PM Changing the Paper Size in the Optional Bypass Feeder Changing the Paper Size in the Optional Bypass Feeder Remove any paper remaining in Place the paper stack in the feed- the feeder. ZCKY380N.eps ZCKY420N.eps Note...

  • Page 164: Cleaning The Rollers And Exposure Glass

    Smt4EN-Ad-F_FM.book Page 144 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Cleaning the Rollers and Exposure Glass To maintain the machine's condition, Clean the pads and rollers. clean the rollers and scanner from Wipe the pad and rollers (6 loca- time to time.

  • Page 165: Replacing The Adf Maintenance Kit (Adf Document Separation Pad)

    Smt4EN-Ad-F_FM.book Page 145 Friday, December 8, 2000 3:42 PM Replacing the ADF Maintenance Kit (ADF Document Separation Pad) Replacing the ADF Maintenance Kit (ADF Document Separation Pad) In order to ensure maximum perfor- A message in the display prompts mance of your fax machine, the ADF you to replace the Separation Pad Maintenance Kit is provided so you when it is time for replacement:...

  • Page 166: Replacing The Stamp Cartridge

    Smt4EN-Ad-F_FM.book Page 146 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Replacing the Stamp Cartridge When the mark made by the verifica- Insert the new cartridge. tion stamp becomes pale, replace the ZCJM060J.eps stamp cartridge as described below. Open the operation panel. ZCKM010N.eps Push the operation panel shut un- til you hear it click into place.

  • Page 167: Replacing The Toner Cassette And Cleaning Pad

    Smt4EN-Ad-F_FM.book Page 147 Friday, December 8, 2000 3:42 PM Replacing the Toner Cassette and Cleaning Pad Replacing the Toner Cassette and Cleaning Pad Note Grasp the old toner cassette as ❒ When the Add Toner indicator shown, and lift it out carefully. (D) starts to blink, the toner car- Do not incinerate waste toner.
  • Page 168 Smt4EN-Ad-F_FM.book Page 148 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Prepare the new toner cassette. Press down on the cassette until you hear it click into place. Important ❒ Do not touch the green drum. Note ❒ If you do not push the cassette Remove the new toner car- right in, the front cover will not tridge from its bag.

  • Page 169: Toner Cassette Storage

    Smt4EN-Ad-F_FM.book Page 149 Friday, December 8, 2000 3:42 PM Toner Cassette Storage Toner Cassette Storage • Store in a cool, dark place. • Never store where they may be ex- posed to heat. • Keep out of the reach of children. •...
  • Page 170 Smt4EN-Ad-F_FM.book Page 150 Friday, December 8, 2000 3:42 PM Maintaining Your Machine Printed Matters...

  • Page 171: 10. Installation

    Smt4EN-Ad-F_FM.book Page 151 Friday, December 8, 2000 3:42 PM 10. Installation Before Installation Before installing your machine, read the safety instructions at the begin- ning of this manual. To install the ma- chine, follow these procedures: Find a suitable location for the ma- chine.

  • Page 172: Machine Environment

    Smt4EN-Ad-F_FM.book Page 152 Friday, December 8, 2000 3:42 PM Installation Machine Environment When choosing a location for your Installing the Optional Memory machine, please follow the safety in- structions given in the first section. Card Location Turn off the power switch. TSTP040N.eps For the best possible performance, in- stall your machine in a place which...

  • Page 173: Installing The Optional Handset

    Smt4EN-Ad-F_FM.book Page 153 Friday, December 8, 2000 3:42 PM Machine Environment Note Attach the memory card cover to ❒ The bracket and screws are in- the back left of the machine. cluded with the fax machine. ZCKP080N.eps The holder is included with the optional handset.

  • Page 174: Connecting To A Telephone Line

    Smt4EN-Ad-F_FM.book Page 154 Friday, December 8, 2000 3:42 PM Installation Connecting to a Telephone Line RCAUTION: To reduce the risk of fire, Insert the line cable into the sock- use only No.26 AWG or larger telecom- et labeled "LINE". munication line cord. ZCKH080N.eps RATTENTION: Pour réduire le risque d'incendie, utiliser uniquement des...

  • Page 175: Connecting The Power And Switching On

    Smt4EN-Ad-F_FM.book Page 155 Friday, December 8, 2000 3:42 PM Connecting the Power and Switching On Connecting the Power and Switching On Important ❒ Make sure that the wall outlet is near the machine and readily ac- cessible. ❒ The wall outlet must be easily ac- cessible.
  • Page 176 Smt4EN-Ad-F_FM.book Page 156 Friday, December 8, 2000 3:42 PM Installation Printed Matters...

  • Page 177: 11. Appendix

    Smt4EN-Ad-F_FM.book Page 157 Friday, December 8, 2000 3:42 PM 11. Appendix Specifications Base Machine ❖ ❖ ❖ ❖ Power supply: 120V, 60 Hz ❖ ❖ ❖ ❖ Power consumption: Energy saver mode: Average 1.7 W (without NIC FAX KIT installed) Average 4.3 W (with NIC FAX KIT installed) Standby mode: Average 30 W...

  • Page 178: Optional Second Paper Cassette

    Smt4EN-Ad-F_FM.book Page 158 Friday, December 8, 2000 3:42 PM Appendix ❖ ❖ ❖ ❖ Scanning resolution: • Standard: 8 × 3.85 lines/mm • Detail: 8 × 7.7 lines/mm • Fine: 8 × 15.4 lines/mm (Transmission only) • Standard: 200 × 100 dpi •...

  • Page 179: Document And Paper Specifications

    Smt4EN-Ad-F_FM.book Page 159 Friday, December 8, 2000 3:42 PM Specifications Document and Paper Specifications Recommended types of document Before you send your document, make sure that it meets the following requirements. Important ❒ Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.

  • Page 180: Energy Saving

    Smt4EN-Ad-F_FM.book Page 160 Friday, December 8, 2000 3:42 PM Appendix Document feeder requirements • Do not insert torn, heavily curled, wavy, creased, dog-eared, damp, or other- wise damaged documents. Make copies of these originals and scan the copies. • Do not insert folded, stapled, clipped, glued, or taped documents, or documents with a metallic coating.
  • Page 181 Smt4EN-Ad-F_FM.book Page 161 Friday, December 8, 2000 3:42 PM Specifications Values vary according to options installed and settings of the User Parameters. In Fax Standby mode, letting the heating roller cool to room temperature will re- duce the amount of electricity the fax machine consumes. However, the fax ma- chine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

  • Page 182: Storage Capacity

    Smt4EN-Ad-F_FM.book Page 162 Friday, December 8, 2000 3:42 PM Appendix Selecting the Energy Saving mode type To select the Energy Saving mode type, adjust the bit switch below with the User Parameters. See P.95 “User Parameters” (switch 05, bit 6). ❖...

  • Page 183: Function List

    Smt4EN-Ad-F_FM.book Page 163 Friday, December 8, 2000 3:42 PM Function List Function List Advanced Transmission Features Functions selectable with the {Trans. Option} key are as follows. Feature name Reference Send Later P.3 “Sending at a Specific Time (Send Later)” Personal Code Transmission P.4 “Personal Codes”...

  • Page 184: Communication Information

    Smt4EN-Ad-F_FM.book Page 164 Friday, December 8, 2000 3:42 PM Appendix Communication Information Functions selectable with the {Job Information} key are as follows. Feature name Reference Canceling Transmission Files P.17 “Canceling Transmission or Reception” Printing the TX File List P.18 “Printing a File List” Printing a TX Document P.19 “Printing a Stored Message”...

  • Page 185: Fax Features

    Smt4EN-Ad-F_FM.book Page 165 Friday, December 8, 2000 3:42 PM Fax Features Fax Features Feature Name Content Reference Program/Delete Registering and Deleting Chapter 3, "Storing Quick Dial Quick Dials Numbers" and "Deleting Quick Dial Numbers" in the Basic Features manual. Registering and Deleting Chapter 3, "Storing Speed Dial Speed Dials Numbers"...
  • Page 186 Smt4EN-Ad-F_FM.book Page 166 Friday, December 8, 2000 3:42 PM Appendix Feature Name Content Reference Setup Monitor Volume Chapter 4, "Adjusting the Vol- ume and Sounds the Machine Makes" in the Basic Features- manual. Date/Time P.66 “Setting the Date and Time” Summer Time/DST P.67 “Summer Time / Daylight Saving Time”...

  • Page 187: Key Operator Tools

    Smt4EN-Ad-F_FM.book Page 167 Friday, December 8, 2000 3:42 PM Key Operator Tools Key Operator Tools This feature requires the optional Paper Supply Unit. This feature requires the optional G4 Unit. This feature requires the optional NIC FAX KIT TYPE 210. This feature requires the optional PDU KIT TYPE 210.

  • Page 188: Certification Label

    Smt4EN-Ad-F_FM.book Page 168 Friday, December 8, 2000 3:42 PM Appendix Certification Label The certification is located behind the machine. TSTL050N.eps Printed Matters...

  • Page 189: Index

    Smt4EN-Ad-F_FM.book Page 169 Friday, December 8, 2000 3:42 PM INDEX Add Toner Indicator , 147 Date and Time , 66 ADF Maintenance Kit , 145 Summer Time / Daylight Saving Time , 67 Assigning Dial Lists , 62 User Function Keys , 58 Dial Options , 28 Authorized Reception , 76 Dialup , 119...
  • Page 190 Smt4EN-Ad-F_FM.book Page 170 Friday, December 8, 2000 3:42 PM Editing , 116 Storing , 113 PAD Counters Resetting , 75 Paper , 133 , 135 Jams, Clearing , 128 Paper Size Journal , 22 Changing , 68 Paper Specifications , 159 Parallel Memory Transmission , 39 Personal Codes , 4 Key Layout , 120...
  • Page 191 Smt4EN-Ad-F_FM.book Page 171 Friday, December 8, 2000 3:42 PM PSTN Access Number , 109 Telephone Directory , 26 Telephone Mode , 45 Quick Dial Label , 62 Toner Cassette Replacement , 147 Storage , 149 Tone Signals , 32 RDS On/Off , 125 Transfer Report , 110 Reception Transfer Request...
  • Page 192 Smt4EN-Ad-F_FM.book Page 172 Friday, December 8, 2000 3:42 PM MEMO Printed Matters...
  • Page 193 Smt4EN-Ad-F_FM.book Page 173 Friday, December 8, 2000 3:42 PM MEMO Printed Matters...
  • Page 194 Smt4EN-Ad-F_FM.book Page 174 Friday, December 8, 2000 3:42 PM MEMO UE USA H535, H537 Printed Matters...

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