Page 1 Operating Instructions About This Machine Simple Search Getting Started Adding Paper Adding Toner and Staples Entering Text On-screen Operating Instructions Remarks Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
Page 3: Documentation For This Machine
Documentation for This Machine About This Machine (This manual) ......................Troubleshooting ............................Copy and Document Server Reference ......................Using the various copier functions ......................Using the Document Server functions ......................Changing the default settings of the copier and Document Server functions, and related information ..
Page 4: Table Of Contents
TABLE OF CONTENTS Documentation for This Machine........................1 Manuals for This Machine..........................7 Manuals List.................................9 What You Can Do with This Machine......................10 Using This Machine as a Copier........................10 Using This Machine as a Printer........................11 Utilizing Stored Documents.........................11 Paperless Fax Transmission and Reception....................12 Fax Transmission and Reception Over the Internet...................14 Using the Facsimile and the Scanner in a Network Environment.............15 Administrating the Machine/Protecting Documents (Security Functions)..........15...
Page 5 Important Safety Instructions........................39 1. Simple Search Searching by What You Want to Do......................41 I Want to Save my Paper Document!......................41 I Want to Convert Documents to Electronic Formats Easily!..............42 I Want to Register Destinations!........................43 I Want to Operate the Machine More Effectively!...................43 Searching by Keyword............................45 Paper................................45 Register/Change/Delete..........................45...
Page 6 System Reset..............................66 Turning On/Off the Power..........................67 Turning On the Main Power........................67 Turning On the Power..........................68 Turning Off the Power..........................68 Turning Off the Main Power........................69 Saving Energy..............................70 Inserting and Removing a Removable Memory Device................72 Inserting an SD Card...........................72 Inserting a USB Memory..........................73 Removing an SD Card..........................73 Removing a USB Memory...........................74 Downloading Utility Software.........................75...
Page 7 Used Toner..............................102 Adding Staples...............................103 5. Entering Text Entering Text..............................105 Available Characters..........................105 Keys................................105 How to Enter Text............................106 6. On-screen Operating Instructions Formats of the Operating Instructions......................109 Reading the HTML Manuals on the CD-ROMs...................110 Installing and Opening the HTML Manuals....................111 Reading the PDF Manuals on the CD-ROM....................113 7.
Page 8 Specifications for the Main Unit........................133 Auto Document Feeder..........................137 Document Server............................138 Finisher (Types 2 and 4 Only)........................138 Specifications for Lower Paper Tray (Optional)..................140 Specifications for Lower Paper Trays (Optional)..................141 Specifications for Internal Tray 2 (Optional) (Types 1 and 3 Only)............142 Specifications for Right Tray (Optional).......................143 Specifications for Wireless LAN Board (Optional)..................144 Specifications for Gigabit Ethernet (Optional)....................145 Specifications for Other Options........................146...
Page 9: Manuals For This Machine
Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
Page 10 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.
Page 11: Manuals List
Manuals List Printed Manuals HTML Manuals PDF Manuals Manual Name Provided Provided Provided About This Machine Troubleshooting Copy and Document Server Reference Facsimile Reference Printer Reference Scanner Reference Network and System Settings Reference Security Reference PostScript 3 Supplement VM Card Extended Feature Settings Device Reference VM Card Extended Feature Settings Web Reference...
Page 12: What You Can Do With This Machine
What You Can Do with This Machine This section introduces the features of this machine. • For details about options, see “Options”. • p.52 "Options" Using This Machine as a Copier You can make copies of originals. CCS038 • You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish.
Page 13: Using This Machine As A Printer
• See Copy and Document Server Reference Using This Machine as a Printer You can print documents created in applications. CCS039 • This machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application. •...
Page 14: Paperless Fax Transmission And Reception
CCS040 • You can retrieve stored documents scanned in scanner mode. • Using the file format converter (optional), you can download documents stored in copier, Document Server, or printer mode to your computer. • For details about machine's settings, see “Network Settings Required to Use Document Server”, Network and System Settings Reference •...
Page 15 CCS041 You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). • See “Confirming/Printing/Deleting Received and Stored Documents”, Facsimile Reference Transmission You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).
Page 16: Fax Transmission And Reception Over The Internet
Fax Transmission and Reception Over the Internet You can send and receive faxes over your LAN and the Internet. CCS043 E-mail Transmission This machine converts scanned document images to e-mail format, and transmits and receives this data over the Internet. •...
Page 17: Using The Facsimile And The Scanner In A Network Environment
Using the Facsimile and the Scanner in a Network Environment You can use a facsimile and a scanner over the network. CCS044 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). • You can send scan files directly to folders (Sending scan files by Scan to Folder). •...
Page 18: Monitoring And Setting The Machine Via Computer
CCS045 • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting passwords, you can prevent unauthorized access via the network. •...
Page 19: Preventing An Unauthorized Copy
• Using Web Image Monitor, you can check and specify the initial settings (System Settings, Printer Features, network settings, security settings/certificate management, and e-mail notification), control print jobs, display the print job journal, and protect the data in the machine using authentication. Preventing an Unauthorized Copy You can print embedded pattern on paper to prevent them from being copied.
Page 20: Notice
Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.
Page 21: How To Read This Manual
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. • Type 1: C230/LD130C/Aficio MP C300 • Type 2: C230SR/LD130CSR/Aficio MP C300SR • Type 3: C240/LD140C/Aficio MP C400 •...
Page 22: Names Of Major Items
Names of Major Items Major items of this machine are referred to as follows in this manual: • Auto document feeder Notes Contents of this manual are subject to change without prior notice. Colors on color keys or the color circle may differ slightly from the colors of actual copies. The color samples in this manual may differ slightly from the colors of actual copies.
Page 23: Safety Information
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
Page 24 • Do not place heavy objects on the machine. Doing so can cause the machine to topple over, possibly resulting in injury. • Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily. •...
Page 25 • Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock. • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.
Page 26 • When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock. • Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year.
Page 27 • Keep the polythene materials (bags, etc.) supplied with this machine away from babies and small children at all times. Suffocation can result if polythene materials are brought into contact with the mouth or nose. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, take care that the power cord is not damaged under the machine.
Page 28 • Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness. Contact your sales or service representative if any of the machine's internal components require maintenance, adjustment, or repair.
Page 29 • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame. • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.
Page 30 • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water. • Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind of conductive paper.
Page 31: Safety Labels Of This Machine
Safety Labels of This Machine This section explains the machine's safety information labels. Positions of WARNING and CAUTION labels on Types 1 and 3 This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. CCS005 CCS031 Do not incinerate spilled toner or used toner.
Page 32 CCS033 The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur. CCS034 The inside of the machine could be very high in voltage. Do not touch the parts which a label is put on. Otherwise, an electric shock occur.
Page 33: Positions Of Warning And Caution Labels On Types 2 And 4
CCS006 CCS036 The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur. Positions of WARNING and CAUTION labels on Types 2 and 4 This machine has labels for WARNING and CAUTION at the positions shown below.
Page 34 CCS007 CCS037 Keep your hands clear of the finisher when removing the staple cartridge. You might trap your fingers if you do not. CCS031 Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. CCS032...
Page 35 The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur. CCS033 The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur.
Page 36: Power Switch Symbols
CCS008 CCS036 The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur. Power Switch Symbols The meanings of the symbols for the switches on this machine are as follows: •...
Page 37: Energy Star Program
ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® This company is a participant in the ENERGY STAR Program. This machine is compliant with the regulations specified by the ® ENERGY STAR Program. ® The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment.
Page 38: Energy Saving Functions
Energy Saving Functions To reduce its power consumption, this machine has the following functions: Low Power Mode • If this machine remains idle for a specified period, it automatically reduces its electrical consumption. • The default period the machine waits before entering Low Power Mode is five minutes. This default time can be changed.
Page 39: Laws And Regulations
(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000...
Page 40 Product Name: Multi Function Peripheral Model Number: • C230/LD130C/Aficio MP C300 • C230SR/LD130CSR/Aficio MP C300SR • C240/LD140C/Aficio MP C400 • C240SR/LD140CSR/Aficio MP C400SR Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
Page 41: Important Safety Instructions
Notes to users in the state of California Perchlorate Material - special handling may apply, See www.dtsc.ca.gov/hazardouswaste/perchlorate Important Safety Instructions When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: •...
Page 43: Simple Search
1. Simple Search You can search for a procedure either by keyword or by what you want to do. Searching by What You Want to Do You can search for a procedure by what you want to do. I Want to Save my Paper Document! This section explains the functions and procedures that you can use to reduce your printing and running costs easily.
Page 44: I Want To Convert Documents To Electronic Formats Easily
1. Simple Search Sending files from the computer without printing them (LAN-Fax) See “Sending Fax Documents from Computers”, Facsimile Reference I Want to Convert Documents to Electronic Formats Easily! This section explains the functions and procedures you can use to convert documents to electronic formats easily.
Page 45: I Want To Register Destinations
Searching by What You Want to Do I Want to Register Destinations! You can find explanations of the functions and procedures that you can use to register destinations easily. BRL060S Using the control panel to register destinations in the Address Book See “Registering Entered Destinations to the Address Book”, Facsimile Reference See “Entering an E-mail Address Manually”, Scanner Reference Using Web Image Monitor to register destinations from a computer...
Page 46 1. Simple Search BQX139S Registering and using frequently-used settings (Program) See “Registering Frequently Used Functions”, Copy and Document Server Reference See “Registering Frequently Used Settings”, Facsimile Reference See “Registering Frequently Used Settings”, Scanner Reference Registering frequently-used settings as initial settings (Program as Defaults (Copier/Fax/ Scanner)) See “Changing the Default Functions of the Copy's Initial Display”, Copy and Document Server Reference...
Page 47: Searching By Keyword
Searching by Keyword Searching by Keyword You can search for a procedure by keyword. Paper I want to load paper. p.77 "Loading Paper" I want to change the paper size. p.80 "Changing the Paper Size" I want to know what the paper specifications are. p.89 "Recommended Paper Sizes and Types"...
Page 48: Color
1. Simple Search I want to copy the contents of the machine's Address Book to the LAN-Fax address book. See “Using the Machine's Address Book as the LAN-Fax Destination List”, Facsimile Reference Color I want to scan a color original (Normal Color Scan) See “Scan Settings”, Scanner Reference I want to minimize the amount of storage required when scanning color originals (High Compression PDF)
Page 49: Install
Searching by Keyword I want to view the transmission result. See “Scanned Files Status”, Scanner Reference Install I want to install the printer driver so I can use the SmartDeviceMonitor for Client port. See “Using the Smart Device Monitor for Client Port”, Printer Reference I want to install the printer driver so I can use the Standard TCP/IP port.
Page 50 1. Simple Search...
Page 51: Getting Started
2. Getting Started This chapter describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. • Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.
Page 52 2. Getting Started 5. Operation switch Press to turn the power on (the operation switch indicator lights up). To turn the power off, press again (the operation switch indicator goes off). See “Turning On/Off the Power”. 6. Control panel See “Control Panel”. 7.
Page 53 Guide to Components 3. Duplex unit Open this cover to remove misfed paper. 4. Tray 2 right cover (optional) Open this cover to remove misfed paper. 5. Lower right cover (optional) Open this cover to remove misfed paper. 6. Ventilation holes Prevent the machine from overheating.
Page 54: Options
2. Getting Started Options This section introduces the names and functions of main optional parts. External Options This section provides explanations about external options. CCS048 1. Internal tray 2 (types 1 and 3 only) If you select this as the output tray, copied/printed paper and fax messages are delivered here. 2.
Page 55 Options • Fax unit Allows you to use the facsimile function. • Browser unit You can use this function to display data from the server in HTML format on the machine's control panel. You can also use this function to send scan files from the control panel. •...
Page 56: Control Panel
2. Getting Started Control Panel This section introduces the names and functions of the components on the control panel. • Do not turn off the main power switch while the operation switch indicator is lit or blinking. Doing so may damage the hard disk. This illustration shows the control panel of the machine with options fully installed.
Page 57 Control Panel 4. [Energy Saver] key Press to switch to and from Energy Saver mode. See “Saving Energy”. 5. [Login/Logout] key Press to log in or log out. 6. [User Tools/Counter] key • User Tools Press to change the default settings to meet your requirements. See “Accessing User Tools”, Network and System Settings Reference •...
Page 58 2. Getting Started Press to delete a number entered. • Stop Press to stop a job in progress, such as copying, scanning, faxing, or printing. 14. [ ] key (Enter key) Press to confirm values entered or items specified. 15. Number keys Use to enter the numbers for copies, fax numbers and data for the selected function.
Page 59: Adjusting The Angle Of The Control Panel
Control Panel • p.70 "Saving Energy" • p.126 "Counter" • p.127 "Inquiry" Adjusting the Angle of the Control Panel This section describes how to adjust the angle of the control panel for easier use. Position the control panel at the vertical angle that you require. CCS056 Position the control panel at the horizontal angle that you require.
Page 60: Display Panel
2. Getting Started Display Panel The display panel shows machine status, error messages, and function menus. • Don't apply strong impact or force to the screen. Or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.) The function items displayed serve as selector keys.
Page 61: Changing The Display Language
Display Panel Press the [Simplified Display] key. CCS061 This illustration shows the copier function's simplified display. CCS068 1. [Key Color] Press to increase screen contrast by changing the color of the keys. This is available only for the simplified display. •...
Page 62 2. Getting Started Press the [User Tools/Counter] key. CCS062 Press [Español]. The language is changed to Spanish. Press [Salir]. The menu appears in Spanish. • If you want to return the display language to “English”, repeat the step above.
Page 63: When The Authentication Screen Is Displayed
When the Authentication Screen is Displayed When the Authentication Screen is Displayed This section explains the authentication screen. • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, contact your administrator. •...
Page 64: User Code Authentication (Using A Printer Driver)
2. Getting Started • Press the [Energy Saver] key after jobs are completed. User Code Authentication (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver while User Code Authentication is active. If User Code Authentication is active, specify the User Code in the printer properties of the printer driver.
Page 65: Logout (Using The Control Panel)
When the Authentication Screen is Displayed Enter a Login Password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. • If authentication fails, the "Authentication has failed." message appears. Check that the Login User Name and Login Password are correct.
Page 66: Login (Using Web Image Monitor)
2. Getting Started If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, make encryption settings in the printer properties of the printer driver, and then specify a Login User Name and Login Password. For details, see the printer driver Help. •...
Page 67: Changing Modes
Changing Modes Changing Modes This section explains how to change modes. Copier Document Server Facsimile Printer Scanner CCS069 • You cannot switch modes in any of the following situations: • When scanning a fax message for transmission • During immediate transmission •...
Page 68: System Reset
2. Getting Started • The copy display is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See “System Settings”, Network and System Settings Reference System Reset This section explains System Reset. After finishing a job, the machine waits a specified length of time and then restores its settings to the default values specified under Function Priority.
Page 69: Turning On/Off The Power
Turning On/Off the Power Turning On/Off the Power This section discusses how to turn on/off the power. Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine.
Page 70: Turning On The Power
2. Getting Started • After you switch the main power on, a screen may appear to indicate that the machine is initializing. Do not switch the power off during this process. Initialization takes about three minutes. Turning On the Power This section explains how to turn on the power.
Page 71: Turning Off The Main Power
Turning On/Off the Power CCS063 • Even if you press the operation switch, the operation switch indicator does not go out, but blinks in the following cases: • During communication with external equipment. • When the hard disk is active. •...
Page 72: Saving Energy
2. Getting Started • After turning the machine's power off, wait at least a few seconds before turning it back on. If the message “Turn main Power Switch off” appears, turn the machine's power off, wait three seconds or more, and then turn it back on again. Never turn the power back on immediately after turning it off. Make sure the operation switch indicator is not lit.
Page 73 Turning On/Off the Power • See “System Settings”, Network and System Settings Reference • The Energy Saver, Low power mode, and Auto Off functions will not operate in the following cases: • When a warning message appears • When the service call message appears •...
Page 74: Inserting And Removing A Removable Memory Device
2. Getting Started Inserting and Removing a Removable Memory Device This section discusses how to insert/remove a removable memory device. • Do not turn off the main power switch while the machine is saving data to a removable memory device. Doing so may damage the device.
Page 75: Inserting A Usb Memory
Inserting and Removing a Removable Memory Device Inserting a USB Memory This section describes how to insert a USB memory. • Certain types of USB memory cannot be used. Align the USB memory in the correct direction, and then push it straight into the media slot. CCS071 When it is inserted correctly, the media access lamp beside the media slot lights.
Page 76: Removing A Usb Memory
2. Getting Started Removing a USB Memory This section describes how to remove a USB memory. Make sure the machine is not reading from or writing to the USB memory. Pull the USB memory carefully out of the slot. CCS073...
Page 77: Downloading Utility Software
Downloading Utility Software Downloading Utility Software This section explains the utility software for this machine. SmartDeviceMonitor for Admin This section describes the functions available with SmartDeviceMonitor for Admin. SmartDeviceMonitor for Admin is an application that monitors network printers. It can monitor multiple network printers using IP address.
Page 78: Smartdevicemonitor For Client
2. Getting Started • For details about the functionality, see Help of DeskTopBinder. SmartDeviceMonitor for Client This section describes the functions available with SmartDeviceMonitor for Client. SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document.
Page 79: Adding Paper
3. Adding Paper This chapter describes recommended paper sizes and types, and how to load paper into the paper tray. Loading Paper This section describes how to load paper into the paper tray. • When loading paper, take care not to trap or injure your fingers. •...
Page 80 3. Adding Paper Carefully pull out tray 1 until it stops. CCS014 Square the paper and load it print side up. Do not stack paper over the limit mark. CCS018 Carefully push tray 1 fully in. • If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place.
Page 81: Loading Orientation-Fixed Paper Or Two-Sided Paper
Loading Paper Loading Orientation-Fixed Paper or Two-Sided Paper This section describes loading paper that has a specified orientation and printing side (such as letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Set [Letterhead Setting] to [Yes] in [Input / Output] under [Copier / Document Server Features], and then place the original and paper as shown below.
Page 82: Changing The Paper Size
3. Adding Paper Changing the Paper Size This section describes how to change the paper size. • When loading paper, take care not to trap or injure your fingers. • Do not stack paper over the limit mark. • Be sure to select the paper size with User Tools. If you do not, misfeeds might occur. For details about Tray Paper Size, see “System Settings”, Network and System Settings Reference •...
Page 83 Changing the Paper Size Check that paper in tray 1 is not being used, and then pull tray 1 carefully out until it stops. CCS014 Remove paper if loaded. Release the lock on the side fences. CCS015 While pressing down the release lever, slide the side fences outward. CCS016...
Page 84 3. Adding Paper Pinch the release levers of the end fence, and then slide the end fence outward. CCS017 Square the paper and load it print side up. Do not stack paper over the limit mark. CCS018 Align the back and side fences gently against the paper you loaded. CCS019 Re-lock the side fences.
Page 85: Changing To A Size That Is Not Automatically Detected
Changing the Paper Size • When loading a low number of sheets, be sure not to squeeze the side fences in too tightly. If the paper bows, it might not feed in properly. • You can load envelopes in trays 1 4. Set envelopes so that their flaps are closed and pointing toward the front of the machine.
Page 86 3. Adding Paper Press the [User Tools/Counter] key. CCS062 Press [System Settings]. Press the [Tray Paper Settings] tab.
Page 87 Changing the Paper Size Select the tray for which you want to change the paper settings. Select the loaded paper size and feed direction, and then press [OK]. The set paper size and feed direction is displayed. Press the [User Tools/Counter] key. The initial display is shown.
Page 88 3. Adding Paper • p.89 "Recommended Paper Sizes and Types"...
Page 89: Changing Paper Thickness Settings
Changing Paper Thickness Settings Changing Paper Thickness Settings Select [Plain Paper 1] or [Plain Paper 2] depending on the type of plain paper. If in System Settings, [Tray Paper Settings], you set “Paper Thickness” to [Plain Paper] for each tray's [Paper Type], you must then select [Maintenance], [Plain Paper Setting] and specify either [Plain Paper 1] or [Plain Paper 2], depending on the thickness of the loaded paper.
Page 90 3. Adding Paper Press [Plain Paper Setting]. Select the plain paper type for each tray depending on the paper to be set and press [OK]. Press [Exit]. Press [Exit]. • In System Settings, [Tray Paper Settings], for each tray's [Paper Type] you can specify “Paper Thickness”.
Page 91: Recommended Paper Sizes And Types
Recommended Paper Sizes and Types Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed. • Do not use color OHP transparencies with coatings that are easily melted by heat. •...
Page 92 3. Adding Paper Tray 2 4 Paper type and weight Paper size Paper capacity 52 220 g/m (14 lb. Bond 80 lb. Paper sizes that can be 550 sheets Cover) detected automatically: Thin Paper Thick Paper 3 A4 , 8 ×...
Page 93 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity 52 256 g/m (14 lb. Bond 140 Paper sizes that you need to 100 sheets lb. Index) specify Thin Paper Thick Paper 4 A4 , A5 , A6 , B5 JIS , B6 JIS , 8 ×...
Page 94 3. Adding Paper Paper Thickness Paper Thickness Paper weight Thin Paper 52 60 g/m (14 16 lb. Bond) Plain Paper 1 61 80 g/m (16 20 lb. Bond) Plain Paper 2 81 90 g/m (20 24 lb. Bond) Middle Thick 91 105 g/m (24 28 lb.
Page 95 Recommended Paper Sizes and Types • To print on coated paper from the bypass tray or trays 1 4: select System Settings, [Tray Paper Settings], and then, for each tray's [Paper Type] be sure to set [Paper Type] to [Coated: Matted], and [Paper Thickness] to [Thick Paper 1].
Page 96: Envelopes
3. Adding Paper Envelopes This section gives you various details about and recommendations concerning envelopes. • Misfeeds might occur depending on the length and shape of the flaps. • Do not use window envelopes. To print on envelopes, be sure to specify the appropriate paper type. For details about how to load envelopes in trays 1 4, see “Changing the Paper Size in Trays 1 4”.
Page 97: Thick Paper
Thick Paper Thick Paper This section gives you various details about and recommendations concerning thick paper. When loading thick paper of 131 220 g/m (35 lb. Bond 80 lb. Cover) in trays 1 4 or 131 256 (35 lb. Bond 140 lb. Index) in the bypass tray, follow the recommendations below to prevent misfeeds and loss of image quality.
Page 98: Unusable Paper
3. Adding Paper Unusable Paper This section describes paper unusable on this machine. • Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind of conductive paper. Doing so risks fire. • To prevent faults, do not use any of the following kinds of treated paper: •...
Page 99 Unusable Paper • Do not load sheets that have already been printed onto by another machine. (Sheets can become jammed if they have been improperly stored.)
Page 100: Paper Storage
3. Adding Paper Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...
Page 101: Adding Toner And Staples
4. Adding Toner and Staples This chapter explains how to replenish toner and staples when they run out. Adding Toner This section describes how to add and store toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame.
Page 102: Replacing Toner
4. Adding Toner and Staples • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible. •...
Page 103 Adding Toner Open the front cover. CCS024 Pull out the toner cartridge slowly. CCS025 Take the new toner cartridge out of the box. Hold the toner cartridge and shake it five or six times. CCS026...
Page 104: Sending Faxes Or Scanned Documents When Toner Has Run Out
4. Adding Toner and Staples Check the orientation of the toner cartridge and insert it carefully. CCS028 Close the front cover. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents.
Page 105: Adding Staples
Adding Staples Adding Staples This section describes what to do when staples need replacing. • Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Raise the control panel. CCT027 Open the finisher's front cover. CCT028 Hold the lever, and then gently pull out the cartridge.
Page 106 4. Adding Toner and Staples Holding both sides of the cartridge, remove the empty refill in the direction of the arrow. CCS022 Push the new refill into the cartridge until it clicks. CCS023 Hold the lever, and then push in the cartridge until it clicks. CCT031 Close the finisher's front cover.
Page 107: Entering Text
5. Entering Text This chapter describes how to enter characters. Entering Text This section explains how to enter text. When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that.
Page 108: How To Enter Text
5. Entering Text CCS074 • When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case. How to Enter Text This section explains text entry more specifically. Entering letters This section explains how to enter letters. Press [Shift] to switch between uppercase and lowercase. Press the letters you want to enter.
Page 109 Entering Text Deleting characters This section explains how to delete characters. Press [Backspace] or [Delete All] to delete characters. Adding user text You can select and use a User Text that is registered in [Program / Change / Delete User Text]. For the registration procedure under Program / Change / Delete User Text, see “System Settings”, Network and System Settings Reference Press [User Text].
Page 110 5. Entering Text...
Page 111: On-Screen Operating Instructions
6. On-screen Operating Instructions This chapter describes the on-screen operating instructions of this machine. The on-screen operating instructions are included in the supplied manual CD-ROMs. Formats of the Operating Instructions The operating instructions of this machine are provided in the following formats: •...
Page 112: Reading The Html Manuals On The Cd-Roms
6. On-screen Operating Instructions Reading the HTML Manuals on the CD-ROMs This section describes how to read the HTML manuals on the supplied manual CD-ROMs. Insert the CD-ROM in the CD-ROM drive of your computer. Select a language and a product, and then click [OK]. Click [Read HTML manuals].
Page 113: Installing And Opening The Html Manuals
Installing and Opening the HTML Manuals Installing and Opening the HTML Manuals This section describes how to install and open the HTML manuals on your computer. For your convenience, we recommend you install these manuals on your computer. Insert the CD-ROM in the CD-ROM drive of your computer. Select a language and a product, and then click [OK].
Page 114 6. On-screen Operating Instructions • Depending on the settings made during installation, menu folder names may differ.
Page 115: Reading The Pdf Manuals On The Cd-Rom
Reading the PDF Manuals on the CD-ROM Reading the PDF Manuals on the CD-ROM This section describes how to read the PDF manuals on the supplied manual CD-ROM. File path The manuals are included in the following folder on the CD-ROM: MANUAL_PDF\(language) Insert the CD-ROM in the CD-ROM drive of your computer.
Page 116 6. On-screen Operating Instructions...
Page 117: Remarks
7. Remarks This chapter describes how to maintain and operate the machine. Dos and Don'ts The following items should be followed during use of this machine. • Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock.
Page 118: Saving Color Copies
7. Remarks • Depending on the ambient temperature and humidity, steam may come from the exhaust vent behind the control panel during printing. This is water vapor from the paper, not a sign of malfunction. • The optional anti-humidity heaters warm the machine's interior to prevent it becoming too humid. These heaters keep the machine warm even if the main power switch is turned off.
Page 119: Where To Put Your Machine
Where to Put Your Machine Where to Put Your Machine This section describes precautions for installation and movement. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Moving This section describes precautions when moving the machine. •...
Page 120 7. Remarks • Unplug the power cord from the wall outlet. When you pull out the plug from the socket, grip the plug to avoid damaging the cord, thereby reducing the risk of fire or electric shock. • Close all covers and trays, including the front cover and bypass tray. •...
Page 121 Where to Put Your Machine • Temperature: 10 32 °C (50 89.6 °F) (humidity to be 54% at 32 °C, 89.6 °F) • Humidity: 15 80% (temperature to be 27 °C, 80.6 °F at 80%) • A strong and level base. •...
Page 122: Power Connection
7. Remarks 2. Right: 31.5 cm (12.4 inches) or more 3. Front: 40 cm (15.8 inches) or more 4. Left: 12 cm (4.8 inches) or more • For the required space when options are installed, contact your service representative. Power Connection This section describes power supply.
Page 123 Where to Put Your Machine • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.
Page 124: Maintaining Your Machine
7. Remarks Maintaining Your Machine If the exposure glass or scanning glass is dirty, copy clarity may be reduced. Clean these parts if they are dirty. • Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.
Page 125: Cleaning The Dustproof Glass
Maintaining Your Machine Wipe the sheet and guide plate of the ADF. CCS021 1. Guide plate 2. Sheet Cleaning the Dustproof Glass The dustproof glass may require cleaning if white or black lines appear on prints. • Do not insert the cleaning brush forcefully, or the machine might be damaged.
Page 126: Cleaning The Power Cord Plug
7. Remarks . Turn off the main . Release the catch of . Insert the cleaning brush into a power switch, and the cleaning brush hole so that its arrow mark is then unplug the (1), hold the catch to pointing up.
Page 127: Backing Up Hard Disk Data
Backing Up Hard Disk Data Backing Up Hard Disk Data You can store data such as images and Address Book information on the machine's hard disk. This section describes how to back up or download this data. • If the machine's hard disk fails, data stored on it, including Address Book information might be lost. For this reason, do not save important data on the machine's hard disk without backing it up or downloading it.
Page 128: Counter
7. Remarks Counter You can display the total counter value used for all functions. Press the [User Tools/Counter] key. CCS062 Press [Counter]. To print a counter list, press [Print Counter List]. Press the [Start] key. A counter list prints out. Press [Exit] twice.
Page 129: Inquiry
Inquiry Inquiry The Inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: Consumables • Telephone No. to order • Toner •...
Page 130 7. Remarks Press [Print Inquiry List]. Press the [Start] key. Inquiry information prints out. Press [Exit] twice.
Page 131: Appendix
8. Appendix This chapter describes the provided software and utilities CD-ROM, and specifications. Software and Utilities Included on the CD-ROM This section explains the software and utilities CD-ROM provided with this machine. The following is included in the CD-ROM: Font Manager For installing new screen fonts, or organizing and managing fonts already in the system.
Page 132: Twain Driver
8. Appendix Printer Language PCL 5c PCL 6 PostScript 3 Windows Vista Windows 7 Windows Server 2003 Windows Server 2008 Mac OS X *1 Microsoft Windows 2000 Professional /Microsoft Windows 2000 Server/Microsoft Windows 2000 Advanced Server *2 Microsoft Windows XP Professional Edition/Microsoft Windows XP Home Edition/Microsoft Windows XP Media Center Edition/Microsoft Windows XP Tablet PC Edition *3 Microsoft Windows Vista Ultimate/Microsoft Windows Vista Enterprise/Microsoft Windows Vista Business/ Microsoft Windows Vista Home Premium/Microsoft Windows Vista Home Basic...
Page 133: Lan-Fax Driver
Software and Utilities Included on the CD-ROM This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner, this driver must be installed. File path The driver is included in the following folder on the CD-ROM: \DRIVERS\TWAIN System requirements •...
Page 134 8. Appendix • Before beginning installation, exit all other applications.
Page 135: Specifications For The Main Unit
Specifications for the Main Unit Specifications for the Main Unit Configuration: Desktop Photosensitivity type: OPC drum Original scanning: One-dimensional solid scanning system through CCD Copy process: Laser beam scanning and electro-photographic printing Development: Dry two-component magnetic brush development system Fusing: Oilless belt fusing Resolution: •...
Page 136 8. Appendix A4 , A5 , A6 , B5 JIS , B6 JIS , 8 × 11 , 7 × 10 × 8 , 16K × 9 × 7 , C5 Env , C6 Env , DL Env • Tray 1 (custom size): Vertical: 98.0 216.0 mm (3.86 8.50 inches) Horizontal: 148.0 297.0 mm (5.83 11.69 inches) •...
Page 137 Specifications for the Main Unit • B&W: • Types 1 and 2: 8.1 seconds • Types 3 and 4: 7.2 seconds (A4 , 8 × 11 , 100% reproduction, feeding from tray 1, on the exposure glass) Copy/print speed (Full Color / B&W): •...
Page 138 8. Appendix Type 1 Type 2 Type 3 Type 4 Maximum 1,600 W 1,600 W 1,600 W 1,600 W The complete system consists of the main unit, lower paper tray, lower paper trays, fax unit, wireless LAN board, and anti-humidity heater. Dimensions (W ×...
Page 139: Auto Document Feeder
Specifications for the Main Unit • Complete system Type 1 Type 2 Type 3 Type 4 Less than 28.0 Less than 26.8 Less than 27.1 Less than 27.1 Stand-by dB(A) dB(A) dB(A) dB(A) Less than 59.3 Less than 59.4 Less than 60.1 Less than 59.9 Copying dB(A)
Page 140: Document Server
8. Appendix Document Server HDD (Document Server): Approx. 78 GB Maximum: 9,000 pages (Total number of pages that can be accommodated stored with all functions combined) Copier/B&W/A4 original: Approx. 9,000 pages Printer/B&W/A4 original/600 dpi, 2 bits: Approx. 9,000 pages Scanner/Full Color/A4/200 dpi, 8 bits/JPEG: Approx. 9,000 pages (Under the printer and scanner functions, the number of the pages that can be stored depends on the print image and original.) Maximum number of stored documents:...
Page 141 Specifications for the Main Unit • 50 sheets: A4 , B5 JIS , 8 × 11 , 7 × 10 , 16K Stack capacity after stapling (80 g/m , 20 lb. Bond): • 2 sheets: 33 sets • 30 sheets: 7 sets •...
Page 142: Specifications For Lower Paper Tray (Optional)
8. Appendix Specifications for Lower Paper Tray (Optional) Paper size: A4 , A5 , A6 , B5 JIS , B6 JIS , 8 × 14 , 8 × 13 , 8 × 11 , 8 × 13 , 8 × 13 , 7 ×...
Page 143: Specifications For Lower Paper Trays (Optional)
Specifications for Lower Paper Trays (Optional) Specifications for Lower Paper Trays (Optional) Paper size: A4 , A5 , A6 , B5 JIS , B6 JIS , 8 × 14 , 8 × 13 , 8 × 11 , 8 × 13 , 8 ×...
Page 144: Specifications For Internal Tray 2 (Optional) (Types 1 And 3 Only)
8. Appendix Specifications for Internal Tray 2 (Optional) (Types 1 and 3 Only) Number of bins: Paper size: A4 , A5 , A6 , B5 JIS , B6 JIS , 8 × 14 , 8 × 13 , 8 × 11 , 8 ×...
Page 145: Specifications For Right Tray (Optional)
Specifications for Right Tray (Optional) Specifications for Right Tray (Optional) Paper size: A4 , A5 , A6 , B5 JIS , B6 JIS , 8 × 14 , 8 × 13 , 8 × 11 , 8 × 13 , 8 ×...
Page 146: Specifications For Wireless Lan Board (Optional)
8. Appendix Specifications for Wireless LAN Board (Optional) Transmission spec.: Based on IEEE 802.11a/b/g (wireless LAN) Protocol: TCP/IP, IPX/SPX Transmission Rate: Auto select from the following speed: 1 Mbps, 2 Mbps, 5.5 Mbps, 6 Mbps, 9 Mbps, 11 Mbps, 12Mbps, 18Mbps, 24 Mbps, 36 Mbps, 48 Mbps, 54 Mbps Frequency range (Center Frequency): •...
Page 147: Specifications For Gigabit Ethernet (Optional)
Specifications for Gigabit Ethernet (Optional) Specifications for Gigabit Ethernet (Optional) Interface connector: 10Base-T, 100Base-TX, 1000Base-T Data transmission speed: 1000 Mbps, 100 Mbps, 10 Mbps Protocol: TCP/IP, IPX/SPX Distance between devices: 100 m...
Page 148: Specifications For Other Options
8. Appendix Specifications for Other Options Copy data security unit The copy data security unit deletes images and prints the gray ground color of the paper when the documents marked unauthorized are copied.
Page 149: Trademarks
Trademarks Trademarks Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. ® ® ® Macintosh , Mac OS , and Safari are registered trademarks of Apple Inc. ®...
Page 150 8. Appendix ® ® Microsoft Windows 7 Professional ® ® Microsoft Windows 7 Ultimate ® ® Microsoft Windows 7 Enterprise • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition ® ®...
Page 151: Index
INDEX Color originals............Color printing............1 bin tray.............. Color tones............. 1000BASE-T............Combine............10, 41 Communicating indicator........Components............Access to the machine........Computer............... Adding staples............. Confidential File indicator........Adding toner............Contents of the CD-ROM........Address book..........16, 43, 45 Control panel....... 50, 54, 61, 62, 63 ADF..........
Page 152 Entering letters............. High Compression PDF......... Entering numbers..........Hold Print..............Entering text..........How to enter text..........105, 106 Entry screen............HTML manuals....... 9, 109, 110, 111 Envelope..........47, 80, 89, 94 Environments to avoid......... Image quality............Environments where the machine can be used..Important..............
Page 153 Login key..............Operation switch........50, 54, 67 Login/Logout key..........Optimum environmental conditions....Logout.............. Options..............63, 64 Logout key.............. Orientation-fixed paper........Low Power mode........... Other safety precautions........Lower paper tray........50, 52, 140 Lower paper trays........50, 52, 141 Paper............45, 77, 80 Lower right cover...........
Page 154 Program key............Software included on the CD-ROM....Sort................. Space required for the machine......Receiving File indicator......... Specifications..133, 137, 138, 140, 141, 142, Recommended paper sizes and types....143, 144, 145, 146 Reduce..............Specifying the paper size........Reducing costs............Stamp..............Register..............
Page 155 User Code Authentication......61, 62 User Text.............. User Tools key............User Tools/Counter key......... 55, 59 Utilities included on the CD-ROM..... Utility software............Ventilation............Ventilation holes..........49, 51 Viewing the HTML manuals........ WARNING............WARNING labels.......... 29, 31 Web Image Monitor......11, 12, 16, 64 Web Services on Devices........
Page 156 MEMO...
Page 157 MEMO...
Page 158 MEMO M026-7402...
Page 160 M026-7402...

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Ricoh C230 Operating Instructions Manual

1 Simple Search

2 Getting Started

3 Adding Paper

4 Adding Toner and Staples

5 Entering Text

6 On-Screen Operating Instructions

7 Remarks

8 Appendix

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