Ricoh Network Scanning Unit A Operating Instructions Manual
  1. Manuals
  2. Brands
  3. Ricoh Manuals
  4. Network Hardware
  5. Network Scanning Unit A
  6. Operating instructions manual
Ricoh Network Scanning Unit A Operating Instructions Manual

Ricoh Network Scanning Unit A Operating Instructions Manual

Hide thumbs
Table of Contents

Advertisement

Quick Links

Download this manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
Network Scanning Unit
What You Can Do With This Machine
Setting Up the Machine
Configuring the Scanner Settings
Setting Originals on a Scanner
Sending Scan File by E-mail
Sending Scan File by Scan to Folder
Sending Scan File by Scan to FTP
Printing Scanned Image Files
Sending Scan Files Using Delivery Server
Using the Network TWAIN Scanner Function
Appendix
Type A
Operating Instructions

Advertisement

Table of Contents
loading

Related Manuals for Ricoh Network Scanning Unit A

Summary of Contents for Ricoh Network Scanning Unit A

  • Page 1 Network Scanning Unit Type A Operating Instructions What You Can Do With This Machine Setting Up the Machine Configuring the Scanner Settings Setting Originals on a Scanner Sending Scan File by E-mail Sending Scan File by Scan to Folder Sending Scan File by Scan to FTP Printing Scanned Image Files Sending Scan Files Using Delivery Server Using the Network TWAIN Scanner Function...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Power Source 120V 60 Hz, 2A or more Please be sure to connect the Power Cord to a power source as above.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Safety Information ....................1 Safety During Operation..................... 1 Lithium Batteries (Memory Back-up)................2 Manuals for This Machine ..................3 How to Read This Manual ..................4 1. What You Can Do With This Machine Outline........................5 Scan to E-mail......................5 Process Flow ......................
  • Page 4 3. Configuring the Scanner Settings Outline to Use Scan to E-mail................29 Outline to Use Scan to Folder................30 Outline to Use Scan to FTP.................32 Outline to Use Scan to Print ................33 Outline to Use the Network Delivery ..............34 Outline to Use for a Network TWAIN Scanner........... 36 To Use for a Network TWAIN Scanner ..............36 Initial Scanner Setup ...................
  • Page 5 Creating a Backup File of All the Settings..............100 Setup items to be backed-up and restored............100 To create a backup file ..................100 To restore settings from a backup file ..............101 Installing Software ..................... 103 List of Files ......................103 Auto Run Program ....................103 Software for Using for a Network TWAIN Scanner ..........
  • Page 6 6. Sending Scan File by Scan to Folder Sending a Scanned File to a Registered Shared Folder ........ 131 Procedure Breakdown.................... 131 Selecting a Shared Folder..................132 Selecting a File Name .................... 134 Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder ..............
  • Page 7 11.Appendix Troubleshooting....................165 When Scanning is Not Performed as Expected .............165 When an Error Message Appears................166 Scanner unit error messages ................167 Scan settings error messages ................167 Send Scan (E-mail, Send File (SMB/FTP) or Delivery Server) operation error messages..169 Print Scan operation error messages ..............170 Error messages displayed on the Web Status Monitor ........

  • Page 9: Safety Information

    Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

  • Page 10: Lithium Batteries (Memory Back-Up)

    R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the Power Cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the Power Cord will not be damaged under the equipment.

  • Page 11: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational and maintenance procedures of this machine. To enhance safe and efficient operation of this machine, all users should read and follow the instructions carefully. ❖ ❖ ❖ ❖ Quick Installation Guide Describes how to install this machine.

  • Page 12: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 13: What You Can Do With This Machine

    1. What You Can Do With This Machine This section introduces various functions of this machine, and provides most ba- sic information such as control locations and standby screens, etc. Outline Scan to E-mail You can directly send a scanned data as an attached file from this machine. The e-mail destinations can be pre-registered.

  • Page 14: Process Flow

    What You Can Do With This Machine Process Flow A A A A Specify an e-mail destination, subject, and make necessary settings for scanning using the control panel of “1. This machine.” B B B B Originals are scanned by “2. Scanner.” C C C C An E-mail message with a scanned file attachment is sent to “3.

  • Page 15: Process Flow

    Outline Process Flow A A A A Specify a shared folder, file name, and make necessary settings for scan- ning using “4. Client computer”, or the control panel of “1. This machine.” B B B B Originals are scanned by “2. Scanner.” C C C C A scanned data is saved in a specified shared folder on “3.

  • Page 16: Process Flow

    What You Can Do With This Machine Process Flow A A A A Specify an FTP server, file name, and make necessary settings for scanning using the control panel of “1. This machine.” B B B B Originals are scanned by “2. Scanner.” C C C C A scanned data is saved in a specified folder on “3.

  • Page 17: Process Flow

    Outline Process Flow A A A A Perform a Print Scan operation using the control panel of “1. This machine.” B B B B Originals are scanned by “2. Scanner.” C C C C A scanned data is interpreted to a printer language and sent to one of “3. Network printers”...

  • Page 18: Process Flow

    What You Can Do With This Machine Process Flow A A A A Specify destinations, and make necessary settings for scanning using the control panel of “1. This machine.” B B B B Originals are scanned by “2. Scanner.” C C C C A scanned data is sent to and saved on “3.

  • Page 19: Process Flow

    Outline Process Flow A A A A Use a TWAIN-compliant application on “3. Client computer” to send a command for scanning via the TWAIN driver. B B B B Originals are scanned by “2. Scanner”, via “1. This machine.” C C C C A scanned data can be edited and stored using a TWAIN-compliant appli- cation on “3.

  • Page 20: Guide To This Machine

    What You Can Do With This Machine Guide to This Machine AHQ102S Power switch (Clear Modes) key Turns on and off the power of this ma- Press this key to return to the initial chine. screen that is displayed when you turn on the power of this machine.

  • Page 21: Using Keys Displayed On The Screen

    Guide to This Machine ZKJH030J SCSI connector SD card slot Connects with a scanner by the SCSI ca- Used for the authorized customer engi- ble. neer's maintenance purposes only. Network interface connector Power connector For connection of an Ethernet network For connection of the bundled AC power cable.

  • Page 22: Network Interface Indicators

    What You Can Do With This Machine Network Interface Indicators The network interface connector on the rear panel of this machine is equipped with the following two indicators. ABK020S Green indicator Yellow indicator Lights when this machine is connected to Lights when this machine is sending/re- the network correctly.

  • Page 23: Function Priority

    Guide to This Machine Note ❒ [1.Send File/TWAIN Priority] and [6.Select Method] are menu items that are includ- ed in [2.Send Scan Settings] under Scanner Features menu, which is displayed by pressing the { { { { User Tools} } } } key. [Function Priority] is a menu item that is in- cluded in [1.System Settings] under Scanner Features menu.

  • Page 24: Select Method

    What You Can Do With This Machine • Print Scan Select this option if you use Print Scan frequently. With this option, the Print Scan standby screen is displayed as the initial screen. If you wish to use any one of the functions other than Print Scan (Delivery Server, E-mail, Send File or TWAIN) while the Print Scan standby screen is displayed, press [Exit] to display the Select Method screen, and then press the { { { { 1} } } } key.

  • Page 25: Standby Screens

    Guide to This Machine Standby screens • Select Method screen While this screen is displayed, pressing the { { { { 1} } } } key displays either Delivery Server standby screen, E-mail/Send File standby screen, TWAIN standby screen, or TWAIN exclusive standby screen. Pressing the { { { { 2} } } } key displays the Print Scan standby screen.
  • Page 26 What You Can Do With This Machine • TWAIN standby screen While this screen is displayed, you can use a scanner connected to this ma- chine as a network TWAIN scanner, by starting the TWAIN driver from a TWAIN-compliant application on a client computer. You can also configure various settings using the control panel of this machine, or using a Web browser on a client computer.

  • Page 27: When Using [Send Function Permission]

    Guide to This Machine When using [Send Function Permission] When you have selected the mode [Send File/TWAIN] at [6.Select Method] in [Send Scan Settings] from the { { { { User Tools} } } } key, you can select a Send File function among the available send menus at [13.
  • Page 28 What You Can Do With This Machine...

  • Page 29: Setting Up The Machine

    2. Setting Up the Machine This section explains how to setup this machine to get it ready for use, and how to make necessary connections. Checking the Location of This Machine Before setting up this machine, take a few minutes to check the location where you are going to install it.
  • Page 30 Setting Up the Machine ❖ ❖ ❖ ❖ Installation environment Important ❒ Do not set up this machine in any of the following types of locations. Doing so creates the risk of malfunction of this machine. • In a location exposed to direct sunlight •...

  • Page 31: Connecting To A Scanner Via Scsi Cable

    Connecting to a Scanner via SCSI Cable Connecting to a Scanner via SCSI Cable B B B B This section explains how to connect Connect a SCSI cable to this ma- a scanner to this machine. chine. Important ❒ Prepare a marketed SCSI cable be- fore connection procedures.

  • Page 32: Connecting To A Network

    Setting Up the Machine Connecting to a Network This section explains how to connect this machine to a network. Important ❒ Use a 100BASE-TX (category 5) or 10BASE-T network cable when you connect this machine to a net- work. Reference See p.177 “Using Wireless LAN”...

  • Page 33: Connecting To A Power Source

    Connecting to a Power Source Connecting to a Power Source C C C C This section explains how to connect Push the terminal of the AC adap- this machine to a power source, using tor all the way into the power con- the bundled AC power cord.

  • Page 34: Turning Off The Power

    Setting Up the Machine Turning off the Power You can turn off the powers of a scan- ner and this machine in any order. - Before turning off the power Before you turn off the power of this machine, make sure that a standby screen is displayed on the display panel.

  • Page 35: Inserting A Wireless Lan Card

    Inserting a Wireless LAN Card Inserting a Wireless LAN Card The optional Wireless LAN Card is required. A A A A C C C C Turn off the power of this ma- Attach the Wireless LAN Card chine and a scanner connected to cover.
  • Page 36 Setting Up the Machine...

  • Page 37: Outline To Use Scan To E-Mail

    3. Configuring the Scanner Settings Outline to Use Scan to E-mail The following overview diagram shows the preparation steps for sending a scanned file as an e-mail attachment. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure the set- tings using the control panel of this machine, 2) items that you can configure the settings using a Web browser on a client computer, 3) items that you can configure the settings using both of the above.

  • Page 38: Outline To Use Scan To Folder

    Configuring the Scanner Settings Outline to Use Scan to Folder The following overview diagram shows the preparation steps for sending a scanned file to a shared folder of Windows using SMB protocol. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure the settings using the control panel of this machine, 2) items that you can configure the set- tings using a Web browser on a client computer, 3) items that you can configure...
  • Page 39 Outline to Use Scan to Folder Reference For the configuration items, see p.37 “Initial Scanner Setup” and for operation of the configuration, see p.131 “Sending Scan File by Scan to Folder”.

  • Page 40: Outline To Use Scan To Ftp

    Configuring the Scanner Settings Outline to Use Scan to FTP The following overview diagram shows the preparation steps for sending a scanned file to a folder on an FTP server. Note that the underlined steps are es- sential. Reference There are three types of setup items: 1) items that you can configure the set- tings using the control panel of this machine, 2) items that you can configure the settings using a Web browser on a client computer, 3) items that you can configure the settings using both of the above.

  • Page 41: Outline To Use Scan To Print

    Outline to Use Scan to Print Outline to Use Scan to Print The following overview diagram shows the preparation steps for printing a scanned data by Print Scan. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure the set- tings using the control panel of this machine, 2) items that you can configure the settings using a Web browser on a client computer, 3) items that you can configure the settings using both of the above.

  • Page 42: Outline To Use The Network Delivery

    Configuring the Scanner Settings Outline to Use the Network Delivery The following overview diagram shows the preparation steps to use a scanner con- nected to this machine as a network delivery scanner, which function is enabled us- ing ScanRouter delivery software. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure the set- tings using the control panel of this machine, 2) items that you can configure...
  • Page 43 Outline to Use the Network Delivery Reference For the configuration items, see p.37 “Initial Scanner Setup” and for operation of the configuration, see p.157 “Sending Scan Files Using Delivery Server”.

  • Page 44: Outline To Use For A Network Twain Scanner

    Configuring the Scanner Settings Outline to Use for a Network TWAIN Scanner To Use for a Network TWAIN Scanner The following overview diagram shows the preparation steps for using a scan- ner connected to this machine as a network TWAIN scanner. Configure [1.System Settings] on this machine See p.46 “System Settings”.

  • Page 45: Initial Scanner Setup

    Initial Scanner Setup Initial Scanner Setup The table on the next page shows all the setup items and their factory default val- ues. The table also includes the information about for which of the functions each of the setup items is used (see the columns under “Purpose”), and the avail- able method for the configuration (see the columns under “Method”).

  • Page 46: Function Table

    Configuring the Scanner Settings ❖ ❖ ❖ ❖ The Method Row Under “Method” in the table on the next page, there is a column for each of the setup methods listed below. Column name: Means if: This machine Each of the setup items to the left can be configured using the control panel of this machine.
  • Page 47 Initial Scanner Setup Purpose Method Setup Item Default b b b b b b b × Function Priority Select: Send/Print IP Address 11.22.33.44 Subnet Mask 0.0.0.0 Default Gateway Ad- 0.0.0.0 dress Access Control 0.0.0.0 Access Mask 0.0.0.0 × DNS Server 1 IP Address 0.0.0.0 ×...
  • Page 48 Configuring the Scanner Settings Purpose Method Setup Item Default × Current Password (null) × New Password (null) b b b b Scan Type Binary:Text b b b b Resolution 100dpi (depending on a scanner) b b b b Scan Size b b b b Position b b b b...
  • Page 49 Initial Scanner Setup Purpose Method Setup Item Default b b b b b b b Function Priority Send b b b b b b b TWAIN Standby Time b b b b b Auto Reset Timer b b b b Compression(Binary) b b b b Compression...

  • Page 50: Send File Settings

    Configuring the Scanner Settings Purpose Method Setup Item Default b b b b b Time Server IP Address 0.0.0.0 b b b b b × Polling Interval ****** is the last six digits of the machine's MAC address. An essential setting when [Network Boot] is set to “NONE.” Do not enter anything when [Network Boot] is set to “DHCP.”...
  • Page 51 Initial Scanner Setup Purpose Method Setup Item Default × Program No. (Automatically assigned) × Send File Path Name (null) × Key Display (null) × Assign Title ABC/1/On × Send File Path (null) × Login User Name (null) × Login Password (null) ×...

  • Page 52: E-Mail Settings

    Configuring the Scanner Settings E-mail Settings Purpose Method Setup Item Factory Default Value × POP Server Address (null) × POP Server Port No. × SMTP Server Address (null) × SMTP Server Port No. × Domain Name (null) × Authentication Method ×...

  • Page 53: Delivery Settings

    Initial Scanner Setup Delivery Settings Purpose Method Setup Item Default   Delivery Server IP Address 0.0.0.0 × Interval Time for Redelivery Off × No. of Times to Redeliver Off Job Delivery Data Max. Setting Automatically configured when you register this machine on ScanRouter delivery software.

  • Page 54: System Settings

    Configuring the Scanner Settings System Settings This section describes the setup items contained in the System Settings menu. They include an item used to select the initial screen of the machine, and basic setup items for operating this machine on a network, such as an IP address set- ting.
  • Page 55 System Settings • Send Scan When you select this option, either the Delivery Server standby screen or the E-mail/Send File standby screen is initially displayed. The screen ini- tially displayed depends on the settings in [6.Select Method]. • Print Scan When you select this option, the Print Scan standby screen is displayed as the initial screen.
  • Page 56 Configuring the Scanner Settings ❖ ❖ ❖ ❖ Access Control and Access Mask Use these setup items together to determine which of client computers has right to access this machine when a scanner is connected to this machine as a network TWAIN scanner.
  • Page 57 System Settings ❖ ❖ ❖ ❖ Network Boot Use this item to select whether you use this machine on a DHCP environment or not. Set this item to “NONE” when a static IP address is assigned to this machine on the network you use. Set this item to “DHCP” when you use this machine on a DHCP environment.
  • Page 58 Configuring the Scanner Settings ❖ ❖ ❖ ❖ LAN Type Use this item to select the type of LAN from the following options. • Ethernet Select this option when you connect this machine to a network using a cable. • IEEE 802.11b Select this option when you connect this machine to a network using an optional wireless LAN card.

  • Page 59: Configuring [System Settings]

    System Settings D D D D Select the option you wish among Configuring [System Settings] “Select: Send/Print”, “Send Scan” and “Print Scan.” Reference See p.13 “Using Keys Displayed on the Screen” for information about how to select the items displayed on the screen.
  • Page 60 Configuring the Scanner Settings C Specify the IP address of this F Specify the respective values machine. for “3. Subnet Mask”, “4. De- fault Gateway Address”, “5. Access Control” and “6. Access Mask” in the same way you h a v e d o ne in th e s t e p s B B B B through E E E E .
  • Page 61 System Settings C Press [Settings]. To configure network boot settings when you use this machine on a DHCP environment A Press [↓ ↓ ↓ ↓ Next] four times at 1. Function Priority. The setting screen for “7. Net- work Boot” appears. “5.
  • Page 62 Configuring the Scanner Settings I I I I L L L L Press [↓ ↓ ↓ ↓ Next]. Press [↓ ↓ ↓ ↓ Next]. “9. MAC Address” appears as the “13. Send Function Permission” setup item currently selected. appears. To specify the Send Function Permission A Press [Settings].
  • Page 63 System Settings M M M M Press [↓ ↓ ↓ ↓ Next]. Note ❒ Press [Cancel] twice if you do “14. Date/Time(Yr/Month/Day/ not wish to change. You will Hr/Min/Sec)” appears. return to the “14. Date/Time (Yr/Month/Day/Hr/Min/S To set the date and time ec).”...
  • Page 64 Configuring the Scanner Settings Important ❒ Never turn off the power of this machine before the standby screen is displayed. Doing so will discard all the settings you have configured, and return this machine to its factory default status. Note ❒...

  • Page 65: Send Scan Settings

    Send Scan Settings Send Scan Settings This section describes the setup items contained in the Send Scan Settings, and shows you how to configure the settings in the Send Scan Settings menu (which includes the main setup items in the Send Scan Settings) using the control panel of this machine.
  • Page 66 Configuring the Scanner Settings ❖ ❖ ❖ ❖ TWAIN Standby Time This item lets you specify the time after which this machine stands by for a TWAIN command (or a [Enter Custom Send File] command), from the last op- eration of the control panel of this machine. When you set this item to “Off”, this machine always stands by for these commands.
  • Page 67 Send Scan Settings ❖ ❖ ❖ ❖ Compression (Gray Scale/Full Color) This item determines whether to compress a scanned data that is created un- der the following conditions. • Scan is performed for sending the scanned data using the Delivery Server function or Send Mail/Send File function.
  • Page 68 Configuring the Scanner Settings ❖ ❖ ❖ ❖ Auto Update Destination List • When the “Delivery Server/TWAIN” is selected under [6.Select Method] Select whether to update the contents of the Address Book automatically with the latest data from the Delivery Server. When “On” is selected, the Address Book is updated each time you press [Dest.] or [Sender] on this ma- chine.
  • Page 69 Send Scan Settings • Show Options after Each Scan Job The screen for selecting the next operation appears on the display panel of this machine. When scanning is performed from the ADF of a scanner The following screen appears when all the originals on the ADF are scanned by a scanner.
  • Page 70 Configuring the Scanner Settings • Clear Settings after Each Scan Job The initial screen displayed immediately after power-on appears on the display panel of this machine, and files will be sent. Note ❒ When you perform the [Enter Custom Send File] operation from the Web Status Monitor, the [Enter Custom Send File] settings are retained after files have been sent.
  • Page 71 Send Scan Settings ❖ ❖ ❖ ❖ Wait Time for Additional Scanning (WSM) When “Show options after each scan job” is selected for [End of Scan Option], enter the time during the time the setting menu appears. Specify the time in seconds within the range of 3 through 900.

  • Page 72: Configuring [Send Scan Settings]

    Configuring the Scanner Settings C C C C Press [Settings]. Configuring [Send Scan Settings] Follow the steps below to configure the Send Scan Settings using the con- The setting screen for “1. Send trol panel of this machine. File/TWAIN Priority” appears. Important D D D D ❒...
  • Page 73 Send Scan Settings H H H H L L L L By pressing [↓ ↓ ↓ ↓ Next] to display “4. Select the option you wish for “2. TWAIN Standby Time.” Compression (Black and White)” through “12. ADF Thin Paper” as If you select “On”, specify the time the setup items, select the options after which this machine stands by...
  • Page 74 Configuring the Scanner Settings Q Q Q Q Press [↓ ↓ ↓ ↓ Next]. “15. Scanned Page Counter” ap- pears. To configure the number of the scanned pages, repeat the same way you have done in the steps through R R R R Press [Exit].

  • Page 75: Print Scan Settings

    Print Scan Settings Print Scan Settings This section describes all the setup items included in the Print Scan Settings menu, and shows you how to configure these settings using the control panel of this machine. Reference The System Settings menu is available by pressing the { { { { User Tools} } } } key. For the configuration using the System Settings menu, see p.51 “Configuring [System Settings]”.

  • Page 76: Configuring [Print Scan Settings]

    Configuring the Scanner Settings Note Configuring [Print Scan ❒ Pressing [Exit] returns to the Settings] parent menu screen. D D D D Follow the steps below to configure Input the maximum number of Print Scan Settings using the control copies you wish to set using the panel of this machine.
  • Page 77 Print Scan Settings H H H H Important Display the option you wish to se- ❒ Never turn off the power of this lect. machine before the standby screen is displayed. Doing so will discard all the settings you have configured, and return this machine to its factory default •...

  • Page 78: Scan Settings

    Configuring the Scanner Settings Scan Settings You can configure and register up to four sets of the settings for scanning by a scanner, when performing a Send Scan (E-mail, Send File (SMB/FTP) or Deliv- ery Server) operation. Memory areas named “Default”, “User 1”, “User 2”, and “User 3” are available for registering the Scan Settings.
  • Page 79 Scan Settings • Black and White:Gray Scale Scans originals containing mainly black-and-white photos, and color pho- tos as the black-and-white photos. Selecting [Gray Scale] reduces the number of original pages that can be scanned at a time. Note ❒ Selecting [Color:Full Color] reduces the number of original pages that can be scanned at a time.
  • Page 80 Configuring the Scanner Settings ❖ ❖ ❖ ❖ Scanning Area Specify the position where scanning ends by a scanner you use when [Custom Area Setting] is selected in the [Scan Size] list. Enter the offset from the position specified for [Start Positn.], in millimeters or inches.
  • Page 81 Scan Settings ❖ ❖ ❖ ❖ Edge Smoothing This item lets you select whether to enable or disable edge smoothing, when “ Black and White:Text ”, “ Black and White:Text/Photo ”, or “ Black and White:Photo ” is selected in the [Scan Type] list. When “...

  • Page 82: Registering [Scan Settings]

    Configuring the Scanner Settings • Multi-page TIFF An original of two or more pages is saved as one file. When “Black and White:Gray Scale” or “Color:Full Color” is selected in the [Scan Type ] list, and “High Compression”, “Normal Compression”, or “Low Compression”...
  • Page 83 Scan Settings C C C C Press the { { { { 1} } } } key. Note ❒ Pressing [Cancel] discards the selected option, and returns to the Default Scan Settings menu. G G G G Press [↓ ↓ ↓ ↓ Next]. The Default Scan Settings menu is “2.
  • Page 84 Configuring the Scanner Settings L L L L Select a Scan Size. To specify the resolution manually using [Custom Resolution] A While [Custom Resolution] is dis- played, press [Settings]. • The option currently selected is displayed first. • The “*” mark appears along with the option currently select- The setting screen for “Custom Resolution”...
  • Page 85 Scan Settings P P P P B Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to Press [OK]. highlight the item you wish to This saves the setting you have se- enter, and then use the Num- lected, and returns to the Default...
  • Page 86 Configuring the Scanner Settings V V V V Press [Exit]. This exits the Scanner Features menu, and returns to the standby screen that is displayed when you turn on the power. Important ❒ Never turn off the power of this machine before the standby screen is displayed.

  • Page 87: Print Settings

    Print Settings Print Settings You can configure and register up to four sets of settings for printing the scanned data by a printer. Memory areas named “Default”, “User 1”, “User 2”, and “User 3” are available for registering the Print Settings. You can easily recall the settings you have registered to “User 1”, “User 2”, or “User 3”, which means you don't have to configure the detailed settings each time you print a scanned data.
  • Page 88 Configuring the Scanner Settings ❖ ❖ ❖ ❖ Reduce/Enlarge This item lets you print the scanned data by a scanner you use with the re- duced or enlarged image using a preset ratio, or even changing the reproduc- tion ratio in 1% increments. •...

  • Page 89: Registering [Print Settings]

    Print Settings C C C C Press the { { { { 1} } } } key. Registering [Print Settings] Follow the steps below to configure and register Print Settings using the control panel of this machine. The Default Print Settings menu is Note displayed, and “1.
  • Page 90 Configuring the Scanner Settings H H H H Press [Settings]. To set a custom size A While the option “Custom Size” is displayed, press [Settings]. The setting screen for “2. Original Size” appears. I I I I Select an original size. The setting screen for “Custom Size”...
  • Page 91 Print Settings K K K K Q Q Q Q Press [↓ ↓ ↓ ↓ Next], and then select an Press [Exit]. option for “4. Reduce/Enlarge” in the same way you have done in H H H H I I I I the steps through Note...

  • Page 92: Configuring Settings Using A Web Browser

    Configuring the Scanner Settings Configuring Settings Using a Web Browser This section describes the procedures to make various settings using a Web browser on a client computer. Important ❒ Before making any settings, connect this machine to the network and specify its IP address.

  • Page 93: To Access This Machine From A Web Browser

    Configuring Settings Using a Web Browser To access this machine from a Web browser A A A A Start up a Web browser on a client computer. B B B B Enter “http://xxx.xxx.xxx.xxx/” (“xxx.xxx.xxx.xxx” is the IP address for this machine) in the Web browser’s address bar, and then press the { { { { Enter} } } } key.
  • Page 94 Configuring the Scanner Settings AHQ013S Header Area Scroll bars for the Sub-Menu Area Contains the links to the top page and the Use these scroll bars to scroll through the online help of the Web Status Monitor. sub-menu area, when the lower or upper part or rightmost/leftmost part of its con- Main Menu Area tent is out of sight.

  • Page 95: Example Procedures Using [Configuration] Main Menu

    Configuring Settings Using a Web Browser Note Example Procedures Using ❒ Register the scanning conditions [Configuration] Main Menu for a scanner you use that are most frequently used in [De- This section gives you a few example fault]. If scanning conditions are procedures, to make settings of this not specified for a Send Scan op- machine using the Web Status Moni-...
  • Page 96 Configuring the Scanner Settings Note To change an existing e-mail ❒ The user name is fixed to “scan- address ner”. A Display the item that you wish ❒ The password is set to “pass- to change within the list on the word”...
  • Page 97 Configuring Settings Using a Web Browser Note To delete an existing e-mail ❒ The above dialog box varies address depending on the version of A Display the item that you wish the operating system (Win- dows). When a save dialog to delete within the list on the box appears here, click [Save] screen.
  • Page 98 Configuring the Scanner Settings A Prepare a CSV file that you Note wish to use for importing the ❒ The default name that is auto- address data, and save it on a matically assigned to the file is local disk or in a shared folder “<device name>_taginfo.csv.”...

  • Page 99: Information To Register From Web Status Monitor

    Configuring Settings Using a Web Browser Information to Register from Web Status Monitor You can register [Send Function Permission], [Time Server], [Send File Path], [FTP Server], [Search Destinations] and [E-mail Address] as destinations for sending a scanned data. This section describes the setup items included in these sub-menus. This section also explains the setup items that are included in [Printer], which de- termine a printer for the Print Scan output.
  • Page 100 Configuring the Scanner Settings ❖ ❖ ❖ ❖ Program No. Enter a number for the destination folder between 00001 and 50000. You can- not enter a number already used. Note ❒ The first unused program number is displayed as the default. ❖...
  • Page 101 Configuring Settings Using a Web Browser • Login User Name Enter a user name with a shared folder access, in the format of “work group name\user name” or “domain name\user name.” Note ❒ When the shared folder you register is on a file server, enter a user name available for logging in to the file server.

  • Page 102: Information To Register In [Ftp Server]

    Configuring the Scanner Settings Information to register in [FTP Server] You can register an FTP server address for sending a scanned data to a shared folder on the FTP server by using: [Configuration] → [Send File Settings] → [FTP Server] → [Add] on the Web Status Monitor. Up to 1000 FTP server addresses can be registered.
  • Page 103 Configuring Settings Using a Web Browser ❖ ❖ ❖ ❖ FTP Server • Server Name/Path Name Enter a path to the FTP server shared folder, in the format of “server name\folder name” or “IP address\folder name.” Note ❒ Be sure to specify a folder that is on the root directory of an FTP server. You cannot specify any sub-directories for a “folder name”...

  • Page 104: Information To Register In [E-Mail Address]

    Configuring the Scanner Settings Information to register in [E-mail Address] You can register destinations of e-mail addresses to which you use for sending the scanned data as an e-mail attachment by using: [Configuration] → [E-mail Set- tings] → [E-mail Address] → [Add] on the Web Status Monitor. Up to 2000 e-mail addresses can be registered.

  • Page 105: Information To Register In [Printer]

    Configuring Settings Using a Web Browser ❖ ❖ ❖ ❖ E-mail • E-mail Address Enter an e-mail address used as the destination. • Register as Sender Select whether to use an e-mail address not only as a destination but as a sender also.
  • Page 106 Configuring the Scanner Settings ❖ ❖ ❖ ❖ Assign Title You can assign a printer under the following three types of titles for recalling the printer's key display name quickly on the control panel of this machine. • Alphabet [ABC], [DEF], [GHI], [JKL], [MNO], [PQRS], [TUV], [WXYZ] •...
  • Page 107 Configuring Settings Using a Web Browser ❖ ❖ ❖ ❖ Default Printer Click [Yes] to set the printer as the default printer. Only one printer can be set as the default printer at a time. Note ❒ When only one printer is registered, that printer is set as the default auto- matically.

  • Page 108: Recalling The Settings

    Configuring the Scanner Settings Note Recalling the Settings ❒ You cannot specify the items to be backed up or restored separately. You can recall the current settings of ❒ When you use a backup file to this machine for confirmation, by us- copy the settings to another unit, it ing the Web Status Monitor.

  • Page 109: To Restore Settings From A Backup File

    Configuring Settings Using a Web Browser E E E E F F F F Enter each of the items on the screen. When everything is done in the way you wish, click [Backup]. ❖ ❖ ❖ ❖ Send File Path Note Enter the shared folder path for ❒...
  • Page 110 Configuring the Scanner Settings E E E E ❖ ❖ ❖ ❖ Backup File Name Enter each of the items on the screen. Enter the backup file name from ❖ ❖ ❖ ❖ Send File Path which you wish to restore the settings.

  • Page 111: Installing Software

    Installing Software Installing Software To use a scanner connected to this machine as a network TWAIN scanner, it is necessary that the TWAIN driver is installed on the client computer from which you use this machine. To use a scanner connected to the machine as a network delivery scanner, it is essential to install the optional ScanRouter delivery software on the Delivery software.

  • Page 112: Software For Using For A Network Twain Scanner

    Configuring the Scanner Settings Software for Using for a Network TWAIN Scanner To use a scanner connected to this machine as a network TWAIN scanner, it is essential to install the TWAIN driver on the client computer. If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder Lite.

  • Page 113: Installing Twain Driver

    Installing Software ❒ Notes on using with the net- Installing TWAIN Driver work TWAIN scanner are pro- vided in “Readme.txt.” Be sure Install the TWAIN driver using Auto to read them before use. Run. A A A A Start Windows, and then insert the supplied CD-ROM labeled “Scanner Driver(s), Utilities and Operating Instructions”...

  • Page 114: Desktopbinder Lite

    Configuring the Scanner Settings DeskTopBinder Lite Use Auto Run for installation. System requirements • Computer PC/AT compatible computer • One of the following operating systems: Microsoft Windows 98 Second Edition Microsoft Windows Millennium Edition Microsoft Windows 2000 Server Service Pack 1 or later Microsoft Windows 2000 Professional Service Pack 1 or later Microsoft Windows XP Professional Microsoft Windows XP Home Edition...

  • Page 115: Installing Desktopbinder Lite

    Installing Software Installing DeskTopBinder Lite Preparation Log on to the computer as a mem- ber of the Administrators group, f o r i n s t a l l a t i o n t o W i n d o w s 2000/XP, or Windows Server 2003.

  • Page 116: Smartdevicemonitor

    Configuring the Scanner Settings SmartDeviceMonitor About SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client “SmartDeviceMonitor for Admin” is a utility software for managing multiple scanners and printers on a network efficiently. Install this software on an admin- istrator computer if necessary. “SmartDeviceMonitor for Client”...

  • Page 117: Installing Smartdevicemonitor

    Installing Software Installing SmartDeviceMonitor Use Auto Run for installation. A A A A Start Windows, and then insert the supplied CD-ROM labeled “Scanner Driver(s), Utilities and Operating Instructions” into the CD-ROM drive of the computer. The CD-ROM Launcher screen ap- pears.
  • Page 118 Configuring the Scanner Settings...

  • Page 119: Setting Originals On A Scanner

    4. Setting Originals on a Scanner Refer to the corresponding instruction manual of a scanner to be connected to this machine, for setting an original on the exposure glass or the ADF (Automat- ic Document Feeder), and available sizes of paper to be set as an original. About E-mail/Send File or Print Mode This E-mail/Send File function and Print function will not be available when a scanner is used as a network TWAIN scanner, or used for [Enter Custom Send File]...

  • Page 120: Original Orientation

    Setting Originals on a Scanner Original Orientation The default of this machine is to scan a one-sided original in the top to bottom direction. Specify respectively when you wish to scan an original in the land- scape direction, or a both-sided original by [4. Scan Settings] → [Default or User 1 to 3] →...

  • Page 121: Settings For Print Scan In Simplex Scanning

    Original Orientation ❖ ❖ ❖ ❖ Simplex originals with 297mm (11”) or less length Exposure Glass Settings ❖ ❖ ❖ ❖ Duplex Originals Select “2 Sided:TtoT”or “2 Sided:TtoB” of the in the [Settings]→Set- tings for each User→[Original Settings] for the send scan function in with one sided originals.

  • Page 122: Settings For Print Scan In Duplex Scanning

    Setting Originals on a Scanner Settings for Print Scan in Duplex Scanning • When you perform a Print Scan operation while scanning both sides of orig- inals, set the originals in the ADF as illustrated below, regardless of the width of the originals.

  • Page 123: Sending Scan File By E-Mail

    5. Sending Scan File by E-mail This chapter explains how to send a scanned file as an e-mail attachment. Procedure Breakdown The following overview diagram shows the flow of the steps for sending a scanned file as an E-mail attachment. Note that the underlined steps are essential. Place originals on the ADF or on the exposure glass of a See p.118 “Before Sending Scan scanner.

  • Page 124: E-Mail Content

    Sending Scan File by E-mail E-mail Content Sender • If you specify a sender of an e-mail using the [Sender] list on this machine, the user you have specified becomes the sender. Note ❒ It is necessary to set [Register as Sender] to “On” to have a registered user displayed on this machine’s [Sender] list.

  • Page 125: Related Information

    Procedure Breakdown Related information The following information is automatically generated and used as a body text of your e-mail message. Note ❒ You cannot change the auto-generated body text. ❖ ❖ ❖ ❖ First line The following sentence is inserted to the first line of an e-mail body. “This E-mail was sent from <device name>...

  • Page 126: Before Sending Scan Data

    Sending Scan File by E-mail Before Sending Scan Data Reference See p.111 “Setting Originals on a Scanner” for information about how to place the originals on the ADF (Auto Document Feeder) or on the exposure glass of a scanner, and about the available paper sizes and weights. Original Location When you perform a Send Scan (E-mail, Send File (SMB/FTP) or Delivery Serv- er) operation, it is not necessary to select the location (ADF or exposure glass) for...
  • Page 127 Before Sending Scan Data • When the message “ ” is displayed on the display Connecting with PC... panel of this machine, a scanner connected to this machine is used from a cli- ent computer, and scanning is in progress. Wait until the job in progress ends. •...

  • Page 128: Selecting Destinations And A Subject

    Sending Scan File by E-mail Selecting Destinations and a Subject C C C C You can specify up to 100 destina- Press [List] or the { { { { ./*} } } } (Title) key tions at a time, by selecting from the according to your operation while registered destinations on this ma- [To:] is highlighted.
  • Page 129 Selecting Destinations and a Subject C Highlight the destination you Note wish to select, and then press ❒ To select another destination, [Select]. highlight the destination you wish to select with the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key and press [Select].

  • Page 130: Selecting Cc Destinations

    Sending Scan File by E-mail Selecting Cc Destinations Selecting a Subject A A A A You can specify destinations to send Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to high- the “cc”...

  • Page 131: Making Scan Settings

    Making Scan Settings Making Scan Settings ❒ You cannot edit and save the Follow the steps below to configure scan settings before you perform a settings that you have regis- Send Scan operation by the scanner tered to [User 1], [User 2] and [Us- connected to this machine.

  • Page 132: Confirming The Scan Settings

    Sending Scan File by E-mail Reference Confirming the Scan Settings See p.70 “Information to Reg- ister in [Scan Settings]” for You can confirm the current Scan Set- details about each of the set- tings, or the Scan Settings that you up items.
  • Page 133 Making Scan Settings E E E E Press [Cancel] or [OK]. Note ❒ If you wish to apply the Scan Settings you have selected in the step , press [OK]. If you wish to exit the status screen without changing anything, press [Cancel].

  • Page 134: Selecting A Sender

    Sending Scan File by E-mail Selecting a Sender ❒ When you select a user whose You can select a sender of an e-mail using the [Sender] list on this machine. [Sender's Password] setting (in- cluded under [Configuration] → The [Sender] list displays the regis- [E-mail Settings] →...

  • Page 135: Performing Scan Operation

    Performing Scan Operation Performing Scan Operation • Press [New Job] to finish the Starting a Scan Operation current scanning job and send the scanned data. You can start a new job with the To start with originals on the ADF current settings after the scanned data is sent.

  • Page 136: To Start With An Original On The Exposure Glass

    Sending Scan File by E-mail E E E E Press [Finish] when all the origi- To start with an original on the exposure nals are scanned. glass Note A A A A Confirm that the E-mail Ready ❒ When “ Show Options after screen is displayed.

  • Page 137: Checking Transmission Results

    Performing Scan Operation ❒ If an e-mail or a file could not be Checking Transmission sent for any reason, [Not Sent] appears in the [Status] column. Results ❒ The [Send Type] column indi- Follow the steps below to check the cates the type of transmission: transmission results using the Web [E-mail], [SMB], [FTP], [Delivery]...
  • Page 138 Sending Scan File by E-mail...

  • Page 139: Sending Scan File By Scan To Folder

    6. Sending Scan File by Scan to Folder This chapter explains how to send a scanned file to a Windows shared folder. In this chapter, the following two types of Scan to Folder procedures are explained separately: • Procedures to send a scanned file to a registered shared folder. •...

  • Page 140: Selecting A Shared Folder

    Sending Scan File by Scan to Folder Place originals on the ADF or on the exposure glass of See p.118 “Before Sending Scan a scanner. Data”. See p.132 “Selecting a Shared Select a destination folder. Folder”. See p.134 “Selecting a File Name”.
  • Page 141 Sending a Scanned File to a Registered Shared Folder D D D D Use [↓ ↓ ↓ ↓ Next] or [↑ ↑ ↑ ↑ Prev.] to scroll Note ❒ You can select the title under through the pages, and display the shared folder name you wish which each of the registered to select.

  • Page 142: Selecting A File Name

    Sending Scan File by Scan to Folder B B B B Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to high- Note ❒...

  • Page 143: Using [Enter Custom Send File] To Send A Scanned File To An Unregistered Shared Folder

    Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder By using the [Enter Custom Send File] function on the Web Status Monitor, you can send a scanned file to any of Windows shared folders that you have an access right.

  • Page 144: Using [Enter Custom Send File] Function

    Sending Scan File by Scan to Folder ❖ ❖ ❖ ❖ Send File Path Using [Enter Custom Send Enter the path to the shared folder where you are sending File] Function the file, in the format of “\\host name\folder name” or “\\IP Follow the steps below to send a address\folder name.”...
  • Page 145 Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder ❖ ❖ ❖ ❖ [Test] Reference Click to check whether connec- When you place the original on tion to the specified shared fold- the exposure glass of the scan- er is enabled wh en data is ner, see p.128 “To start with an entered in the [Send File Path],...

  • Page 146: Scanned Image Files Sent To Shared Folders

    Sending Scan File by Scan to Folder Scanned Image Files Sent to Shared Folders This section describes how the file name and the file location of a scanned file are determined when you perform the Scan to Folder operation. File Locations A scanned file created by the Scan to Folder operation is sent to the shared folder that you have specified in [Send File Path] of [Configuration] on the Web Status Monitor, and is saved in a sub-folder inside of the specified folder.
  • Page 147 Scanned Image Files Sent to Shared Folders image030916130721(0001).TIF image030916130721(0002).TIF image030916130721(0003).TIF image030916130721(0004).TIF • Example 3: Specified file name: (none) File format: multi-page TIFF Original type: color, full color Pages: 2, two-sided Time when scanned: 2003/9/16/13:07:21 The following files are generated: DOC030916130721(0001).PDF ❖...
  • Page 148 Sending Scan File by Scan to Folder...

  • Page 149: Procedure Breakdown

    7. Sending Scan File by Scan to FTP This chapter explains the procedures to send a scanned file to an FTP server. Procedure Breakdown The following overview diagram shows the flow of the steps for sending a scanned file to an FTP server that is registered to this machine. Note that the un- derlined steps are essential.

  • Page 150: Sending Scan File By Scan To Ftp

    Sending Scan File by Scan to FTP Selecting an FTP Server You can select a single FTP server as a To recall FTP servers using a title destination to which you send a scanned file. Follow the steps below A Press the { { { { ./*} } } } (Title) key. to select an FTP server.
  • Page 151 Selecting an FTP Server E E E E I I I I Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to high- Press [Exit].

  • Page 152: Scanned Image Files Sent To Ftp Servers

    Sending Scan File by Scan to FTP Scanned Image Files Sent to FTP Servers This section describes how the file name and the file location of a scanned file are determined when you perform a Scan to FTP operation. File Locations A scanned file created by a Scan to FTP operation is sent to a folder on the FTP server that you have specified, and is saved in a sub-folder inside of the specified folder.
  • Page 153 Scanned Image Files Sent to FTP Servers • Example 3: Specified file name: (none) File format: multi-page TIFF Original type: color, full color Pages: 2, two-sided Time when scanned: 2003/9/16/13:07:21 The following file is generated: DOC030916130721(0001).PDF ❖ ❖ ❖ ❖ File names without time When [File Name + Time] (included under [Configuration] →...
  • Page 154 Sending Scan File by Scan to FTP...

  • Page 155: Printing Scanned Image Files

    8. Printing Scanned Image Files This chapter explains how to use “Print Scan” function, which enables you to print the scanned data directly by a printer. Procedure Breakdown The following overview diagram shows the flow of the steps for printing the scanned data using a registered printer.

  • Page 156: Before Printing Scan Data

    Printing Scanned Image Files Before Printing Scan Data Important ❒ You need to register a printer with Web Status Monitor before using the Print Scan function. See p.33 “Outline to Use Scan to Print” for the outline of pro- cedures to use the function. Reference See p.111 “Setting Originals on a Scanner”...
  • Page 157 Before Printing Scan Data • When the message “Connecting with PC...” is displayed on the display panel of this machine, a scanner connected to the machine is used from a client com- puter, and scanning is in progress. Wait until the job now in progress ends. •...

  • Page 158: Printing Scan Data

    Printing Scanned Image Files Printing Scan Data Follow the steps below to print the • Color/Black and White scanned data using the Print Scan set- The default setting selected us- tings. ing [Color/Black and White] (in [3.Print Scan Settings] under the A A A A Press the { { { { 2} } } } key.

  • Page 159: Specifying The Number Of Copies

    Printing Scan Data D D D D B B B B If you wish to continue printing Select whether you configure the the scanned data by scanning the print settings manually, or use originals on the exposure glass of one of the user settings you have B B B B the scanner, repeat the steps registered.
  • Page 160 Printing Scanned Image Files D Repeat the steps B B B B and C C C C with To configure print settings other items as necessary. manually When you are finished, make sure that the first page of the A Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to Print Settings screen (Print Set- h igh light [Ma nua l] on the tings 1/2) is displayed.

  • Page 161: Confirming Print Settings

    Printing Scan Data H If you wish to set a custom ra- Confirming Print Settings tio for [Enlarge] or [Reduce], highlight the nearest preset ra- You can confirm the current Print Set- tio, by pressing [Zoom], and tings, or the Print Settings that you then use the Number keys have registered to [Default], [User 1], (otherwise [-] or [+] ) to specify...

  • Page 162: Selecting A Printer

    Printing Scanned Image Files E E E E Note Press [Exit] or [OK]. ❒ Titles are displayed accord- ing to the settings in [Configu- ration] → [Basic Settings] → [Scanner] → [Select Title] on the Web Status Monitor. Note B Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to ❒...

  • Page 163: Selecting Color/Black And White

    Printing Scan Data C C C C B B B B Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to high- Highlight the printer you wish to select, by using the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } light [B&W] or [CLR] on the screen.
  • Page 164 Printing Scanned Image Files...

  • Page 165: Procedure Breakdown

    9. Sending Scan Files Using Delivery Server This chapter explains the procedures to deliver a scanned file to multiple desti- nations by using a Delivery Server with ScanRouter delivery software installed. Procedure Breakdown The following overview diagram shows the flow of the steps for sending a scanned file using an address book on a Delivery Server.

  • Page 166: Sending Scan Files Using Delivery Server

    Sending Scan Files Using Delivery Server Selecting Delivery Destinations D D D D You can specify up to 100 destina- Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to high- tions at a time, by selecting from the light the destination you wish to registered destinations in the address...
  • Page 167 Selecting Delivery Destinations F F F F Note When you are finished, press [OK]. ❒ You can select the title under The Delivery Server Ready screen which each of the registered appears. The first destination you destinations is assigned by have selected appears on the sec- using ScanRouter delivery ond line of the screen.
  • Page 168 Sending Scan Files Using Delivery Server...

  • Page 169: Procedure Breakdown

    10. Using the Network TWAIN Scanner Function This chapter describes the operations of DeskTopBinder Lite for scanning origi- nals by using a scanner connected to this machine as a network TWAIN scanner. Procedure Breakdown The following overview diagram shows the flow of the steps for scanning orig- inals from a client computer using the TWAIN driver.

  • Page 170: Using The Network Twain Scanner Function

    Using the Network TWAIN Scanner Function See p.163 “Scanning Click [Scan] on the Scanner Property dialog box. Originals” step D. Menu and procedure may be different depending on the application you use. Save the scanned image. See p.163 “Scanning Originals” step E.

  • Page 171: Scanning Originals

    Scanning Originals Scanning Originals G G G G This section explains how to scan Place the Originals. originals using the TWAIN scanner function. Note ❒ Place the originals either on the The procedure goes along with p.161 “Procedure Breakdown”. Exposure Glass or on the ADF. See p.111 “Setting Originals on A A A A On the [Start] menu, point to [Pro-...
  • Page 172 Using the Network TWAIN Scanner Function...

  • Page 173: 11. Appendix

    11. Appendix Troubleshooting When Scanning is Not Performed as Expected Condition Possible Cause and Required Action The scanned image is dirty. • Exposure glass, the ADF exposure glass, white sheet or original roller of the scanner is dirty. • Clean the exposure glass, the ADF expo- sure glass, white sheet, or original roller of the scanner.

  • Page 174: When An Error Message Appears

    Appendix When an Error Message Appears When an error message appears, see the following lists of error messages to find the possible causes of the error, and take the steps necessary to eliminate the cause of the error. The lists are classified into several categories such as “Scanner Unit Error Mes- sages”, “Scan Settings Error Messages”...

  • Page 175: Scanner Unit Error Messages

    Troubleshooting Scanner unit error messages Message Possible Cause and Required Action Turn on the power of the scanner, and then Cannot recognize the scanner. turn on the power of this machine. Check the power. • The ADF cover is open. Close it. Cover Open Close ADF Cover.
  • Page 176 Appendix Message Possible Cause and Required Action Scanning of the first original has failed. Exceeded Job Delivery Data Max. • Confirm the setting in [4.Scan Settings] → Scanning will be stopped and the scanned data will be deleted. [Scan Type]. If “Color:Full Color” is select- ed, change to another option.

  • Page 177: Send Scan (E-Mail, Send File (Smb/Ftp) Or Delivery Server) Operation Error Messages

    Troubleshooting Send Scan (E-mail, Send File (SMB/FTP) or Delivery Server) operation error messages Message Possible Cause and Required Action • When “On” is selected for [Auto Update Des- Updating the destination list... tination List] in [2.Send Scan Settings] on this Please wait.

  • Page 178: Print Scan Operation Error Messages

    Appendix Message Possible Cause and Required Action • Continued scanning and reached the max- Exceeded max. scan pages. To imum scan limit (100 pages). Press [Exit]. scan remaining pages as a new The scanned original is sent. The specified job, press [Exit] then press destination and scanning condition set- the Start key.

  • Page 179: Error Messages Displayed On The Web Status Monitor

    Troubleshooting Error messages displayed on the Web Status Monitor Message Possible Cause and Required Action • The format for entering [Login User Name] is incorrect. Wrong parameter for Lo- Confirm that [Login User Name] is specified in the for- gin User Name. mat of “work group name\user name”...

  • Page 180: Other Problems

    Appendix Other Problems Problem Possible Cause and Required Action Two or more units of this machine • You can change the device name of this machine from [Configuration] → [Basic Settings] → [General Settings] → with the same (or similar) device name exist on the same network.
  • Page 181 Troubleshooting Problem Possible Cause and Required Action Entered information or selected • Auto Reset Timer is activated. After a specified period option is cleared while operating. of the last operation, this machine automatically re- turns to the state immediately after power-on. You can change the time after which the Auto Reset Timer works, or even disable it.

  • Page 182: E-Mail Address Book Data Format And Device Tag Information

    Appendix E-mail Address Book Data Format and Device Tag Information This section describes the data format of CSV files that are exported by selecting [Entered Program Information] and [Device Tag Information] using the Web Status Monitor. Read this section when you create or edit a CSV file for updating the address book of this machine.

  • Page 183: About The E-Mail Address Information

    E-mail Address Book Data Format and Device Tag Information About the e-mail address information The following example shows a set of values that constitute an e-mail address record. When you edit a CSV file for updating the address book data of this ma- chine, insert a line that is formatted in the following way per an e-mail address record into the file.

  • Page 184: Device Tag Information

    Appendix ❖ ❖ ❖ ❖ [1] : Register as Sender Determines whether the e-mail address is used not only as the destination but as the sender also. [0] : Not used as sender [1] : Used as sender ❖ ❖ ❖ ❖ [TExMTA==] : Protected Password When an e-mail address record in the exported CSV file from this machine is password protected, the encrypted password appears like the one shown above.

  • Page 185: Using Wireless Lan

    Using Wireless LAN Using Wireless LAN This section describes the setting procedures related to a network when the op- tional “802.11b Interface Unit Type A” is used. Preparation Prepare a 10BASE-T or 100BASE-TX cross network cable beforehand. When you use a network device as a hub, prepare a 10BASE-T or 100BASE-TX straight network cable.

  • Page 186: Configuring Wireless Lan Settings

    Appendix When you use a hub Configuring Wireless LAN Settings A Connect a straight network ca- ble to the network interface connector of this machine. Preparation Be sure to connect a scanner to this machine before configuration, and turn on the power of the scanner. You cannot make any settings without the connection.
  • Page 187 Using Wireless LAN E E E E K K K K Press the { { { { 1} } } } key. Set [Subnet Mask] to 255.255.255.0 in the same way you have done in G G G G J J J J the steps through “4.
  • Page 188 Appendix P P P P Note Turn off the power of this ma- ❒ User name is fixed to “scanner.” chine. Insert the wireless LAN card to one of the PC Card slots on ❒ The initial factory default pass- the rear panel and then attach the word is “password.”...
  • Page 189 Using Wireless LAN ❖ ❖ ❖ ❖ WEP Setting • Ad hoc mode A method of communicating Select whether to enable or dis- with other client computers, able WEP (Wired Equivalent peer to peer, without an ac- Privacy) encryption. cess point. The same commu- WEP encryption protects wire- nication channel must be less data communication.
  • Page 190 Appendix Z Z Z Z Turn off the power of this ma- chine, and then back on to acti- vate the settings. Note ❒ When you change the [LAN Type] setting and/or change the [Network Boot] setting from “NONE” to “DHCP”, it is es- sential to restart this machine to activate the changes.
  • Page 191 Option Option ❖ ❖ ❖ ❖ Wireless LAN Card • 802.11b Interface Unit Type A Provides a wireless connection to a network. This card is enabled by insert- ing into one of the PC Card slots on the rear panel of this machine.

  • Page 192: Specifications

    Appendix Specifications Type: External Box SCSI interface × 1 Interface Image input (50-pin half pitch female) Ethernet interface × 1 Image output (10BASE-T or 100BASE-TX) Function expansion Type II PC card slot × 2 Control Display panel 240×64 pixels, STN liquid crystal (4-line monochrome display) Operation keys Number keys, 4 function keys, cursor keys (left/right), Start, Clear/Stop, Scanner Features, Reset, #, *...

  • Page 193: Software Information

    GPL/LGPL application derived from this software without spe- source code used in this product, cific prior written permission. please access http://www.ricoh.com/ THIS SOFTWARE IS PROVIDED BY support/linux/. THE REGENTS AND CONTRIBU- TORS “AS IS” AND ANY EXPRESS...

  • Page 194: The Apache Software License Application Software

    Appendix THIS SOFTWARE IS PROVIDED The Apache Software License “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUD- Application Software ING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER- This product includes software devel- CHANTABILITY AND FITNESS oped by the Apache Software Foun- FOR A PARTICULAR PURPOSE dation (http://www.apache.org/).
  • Page 195 Software Information In legalese: We specifically permit and encourage the use of this software as the basis of The authors make NO WARRANTY commercial products, provided that or representation, either express or all warranty or liability claims are as- implied, with respect to this software, sumed by the product vendor.

  • Page 196: Tiff Software

    Appendix The IJG distribution formerly includ- IN NO EVENT SHALL SAM LEF- ed code to read and write GIF files. To FLER OR SILICON GRAPHICS BE avoid entanglement with the Unisys LIABLE FOR ANY SPECIAL, INCI- LZW patent, GIF reading support has DENTAL, INDIRECT OR CONSE- been removed altogether, and the GIF QUENTIAL DAMAGES OF ANY...
  • Page 197 Software Information CMU AND THE REGENTS OF THE THIS SOFTWARE IS PROVIDED BY UNIVERSITY OF CALIFORNIA DIS- THE COPYRIGHT HOLDERS AND CLAIM ALL WARRANTIES WITH CONTRIBUTORS “AS IS” AND ANY REGARD TO THIS SOFTWARE, IN- EXPRESS OR IMPLIED WARRAN- CLUDING ALL IMPLIED WAR- TIES, INCLUDING, BUT NOT LIM- RANTIES OF MERCHANTABILITY I T E D...

  • Page 198: Md5 Software License Agreement

    Appendix • Redistributions in binary form MD5 Software License must reproduce the above copy- right notice, this list of conditions Agreement and the following disclaimer in the documentation and/or other ma- Copyright (C) 1991-2, RSA Data Secu- terials provided with the distribu- rity, Inc.

  • Page 199: Expat

    Software Information Expat Copyright © 1998, 1999, 2000 Thai Open Source Software Center Ltd. and Clark Cooper Copyright © 2001, 2002 Expat main- tainers. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the “Software”), to deal in the Software without re- striction, including without limitation...

  • Page 200: Index

    INDEX DeskTopBinder Lite , 106 Device Tag Information , 176 Access Control and Access Mask , 48 Display panel , 12 Accessing This Machine , 84 DNS Server 1 IP Address (WSM) , 49 ADF Pad Counter , 63 DNS Server 2 IP Address (WSM) , 49 ADF Thin Paper , 62 DNS Server 3 IP Address (WSM) , 49 Apache License , 186...
  • Page 201 GPL/LGPL Application Software , 185 Name(s) , 96 Green indicator , 14 Network Boot , 49 Guide to This Machine , 12 Network interface connector , 13 Network Interface Indicators , 14 Network Printer , 98 Noise Reduction , 72 How to Read the Function Table , 37 Number keys , 12 Image Density , 72 , 79...
  • Page 202 Print Settings , 79 Selecting Destinations , 120 Procedure Breakdown Selecting Destinations and a Subject , 120 Printing Scanned Image Files , 147 E-mail , 120 Sending a Scanned File to Select Language , 50 a Registered Shared Folder , 131 Select Method , 59 Sending Scan File by E-mail , 115 Select Title (WSM) , 63...
  • Page 203 UCD-SNMP Software , 188 Unit of Measure , 60 User Tools key , 12 Using [Enter Custom Send File] Function , 136 Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder , 135 Using Keys Displayed on the Screen , 13 Using the Network TWAIN Scanner Function , 161 Wait Time for Additional Scanning (WSM) , 63...
  • Page 204 G829-8602...
  • Page 205 Declaration of Conformity Product Name: External Box Model Number: Network Scanning Unit Type A Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.
  • Page 206 EN USA G829-8602...

Table of Contents