Ricoh 1232 Series Operating Instructions Manual
  1. Manuals
  2. Brands
  3. Ricoh Manuals
  4. Fax Machine
  5. 1232 Series
  6. Operating instructions manual

Ricoh 1232 Series Operating Instructions Manual

Hide thumbs
Table of Contents

Advertisement

Quick Links

Download this manual
FAX Option Type 1232
Facsimile Reference (option)
Getting Started
Faxing
Registering
Troubleshooting
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Operating Instructions
<Basic Features>

Advertisement

Table of Contents
loading

Related Manuals for Ricoh 1232 Series

Summary of Contents for Ricoh 1232 Series

  • Page 1 FAX Option Type 1232 Operating Instructions Facsimile Reference (option) <Basic Features> Getting Started Faxing Registering Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
  • Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Read This Manual ..................1 Symbols ........................1 Manuals for Facsimile Mode .................3 Basic Features (this manual) ..................3 Advanced Features ....................3 1. Getting Started Control Panel......................5 Reading the Display....................7 Reading the Display Panel and Using Keys...............7 Standby Display ......................8 Communication Display .....................9 2.
  • Page 4 Reception......................34 Selecting the Reception Mode ................. 34 Manual Reception....................34 Auto Reception ...................... 34 3. Registering Initial Settings and Adjustments ................ 35 Programming......................36 Editing ........................37 Deleting ........................37 Quick Dial ......................38 Programming......................39 Editing ........................41 Deleting ........................

  • Page 5: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
  • Page 6 Notice B4 JISKL, B5 JISKL, B6 JISL are referred to as B4KL, B5KL, B6L in this manual.

  • Page 7: Manuals For Facsimile Mode

    Manuals for Facsimile Mode Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions and operations.
  • Page 8 ❖ ❖ ❖ ❖ Chapter 9 LAN FAX Features Explains how to fax directly from a computer and make necessary settings. ❖ ❖ ❖ ❖ Chapter 10 Solving Operation Problems Explains what to do when toner runs out and when power is turned off or fails.

  • Page 9: Getting Started

    1. Getting Started Control Panel The illustration of the control panel will differ depending on the installed op- tional unit. The following illustration has all the options installed. { { { { User Tools/Counter/Inquiry} } } } key Confidential File Indicator User Tools: Lights when a message has been received into memory with Confidential Recep-...
  • Page 10 Getting Started { { { { Program} } } } key { { { { Tone} } } } key Enables you to program frequently used Press to send tonal signals down a pulse settings and recall the programmed set- dialing line.

  • Page 11: Reading The Display

    Reading the Display Reading the Display The display tells you the machine status, messages and guides you through op- erations. Note ❒ Functions that have been selected are highlighted (for example Keys that you cannot select are shown with a dashed outline (for example ❒...

  • Page 12: Standby Display

    Getting Started Press to display various informa- Displays Quick Operation Keys tion about transmission. set for often used functions. [TX sta- tus display] and [Dest. Management] are Appears when a destination is en- preset. tered. Press [Clear] or the { { { { Clear/Stop} } } } key to erase characters or numbers Displays various functions for one by one.

  • Page 13: Communication Display

    Reading the Display Communication Display While the machine is communicating, the status is displayed. ❖ ❖ ❖ ❖ Memory Transmission ❖ ❖ ❖ ❖ Reception Note ❒ Even when the machine is using memory to fax a message or receive a mes- sage, you can still scan the next original into memory.
  • Page 14 Getting Started...

  • Page 15: Faxing

    2. Faxing Placing Originals ❒ You can scan non-standard sized You can place your originals either in the optional Document Feeder (ADF) documents as standard sized doc- or on the exposure glass. Some types uments with the Irregular Scan of originals are unsuitable for the op- Area function.
  • Page 16 Faxing - How to place A4, B4, A3, - How to place A4, A5 and B5 "× × × × 11", 11"× × × × 14", and 11"× × × × 17" size originals size originals Limitation ❒ A5 size documents are not detect- Note ❒...

  • Page 17: Placing A Single Original On The Exposure Glass

    Placing Originals Note Placing a Single Original on ❒ You can choose whether the left the Exposure Glass page or right page is sent first. See p.113 “Changing the User Parame- Place originals that cannot be placed ters”, Facsimile Reference (option) in the optional Document Feeder <Advanced Features>...

  • Page 18: Originals Unsuitable For The Optional Document Feeder (Adf)

    Faxing ❒ Place thin originals on the expo- • Originals with index tabs, tags, or sure glass. other projecting parts ❒ You can check information about • Sticky originals, such as translu- the sizes and number of originals cent paper that can be placed in the optional •...
  • Page 19 Placing Originals A A A A B Press the size of the originals Place the originals, and select any to be sent, and then press [OK]. scan settings you require. Note ❒ When placing different size originals into the optional Doc- ument Feeder (ADF), adjust the document guide to the largest original.

  • Page 20: Original Sizes Difficult To Detect

    Faxing Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below •...

  • Page 21: Memory Transmission

    Memory Transmission Memory Transmission In Memory Transmission mode, after Note you press the { { { { Start} } } } key, the machine ❒ Maximum number of destinations does not dial the destination until all per Memory Transmission: 500 pages of your fax message have been ❒...
  • Page 22 Faxing ❒ You can set whether the machine Reference will return to the default transmis- See p.11 “Placing Originals”. sion mode (Memory Transmission C C C C or Immediate Transmission) after Make the necessary settings you e v e ry t r an s m i s si o n . Y o u c an require.
  • Page 23 Memory Transmission E E E E E Place the next original on the When sending the same orignal to exposure glass within 60 sec- several destinations (broadcast- onds after the machine has fin- ing), press [Add] to specify the i s h e d s c a n n i n g t h e f i r s t destinations.

  • Page 24: Canceling A Memory Transmission

    Faxing Canceling a Memory Transmission Before the Original is Scanned While the Message is Being Sent Canceling a transmission before pressing the { { { { Start} } } } key. Use this pro- Use this procedure to cancel a trans- cedure to cancel a transmission before mission after the original has been the original has been scanned.

  • Page 25: Canceling A Transmission Using The {Clear/Stop} Key

    Canceling a Memory Transmission Canceling a transmission using the { { { { Clear/Stop} } } } key Note ❒ You cannot cancel the pages which already have been sent to the desti- nation even if you cancel a trans- mission.

  • Page 26: Immediate Transmission

    Faxing Immediate Transmission ❒ You can set whether the machine is With Immediate Transmission, when you press the { { { { Start} } } } key, the fax in Memory Transmission mode or number is dialed immediately. The Immediate transmission mode message is scanned and transmitted right after the power is turned on.
  • Page 27 Immediate Transmission C C C C E E E E Press the { { { { Start} } } } key. Select any scan settings you re- quire. After transmission, the machine will return to standby mode. Sending originals from the exposure glass A Place the first page face down on the exposure glass.

  • Page 28: Canceling An Immediate Transmission

    Faxing Canceling an Immediate Transmission Before You Have Pressed the Start Key A A A A Press the { { { { Clear Modes} } } } key. Note ❒ When the original is placed in the optional Document Feeder (ADF), you can also cancel an Immediate Transmission by re- moving the original from the...

  • Page 29: Scan Settings

    Scan Settings Scan Settings ❖ ❖ ❖ ❖ Super Fine (optional Expansion Mem- You may wish to send many different types of fax messages. Some of these ory required) may be difficult to reproduce at the Select for originals with very fine other end.

  • Page 30: Original Type

    Faxing A A A A ❖ ❖ ❖ ❖ Text/Photo Press [Resolution]. Select Text/Photo to send an origi- nal containing both a high-contrast black-and-white image, such as text, and a halftone image such as a photograph. ❖ ❖ ❖ ❖ Photo Select Photo to send an original containing a halftone image such as a photograph or a color original.

  • Page 31: Image Density (Contrast)

    Scan Settings B B B B ❒ You can set whether the machine Select the original type you re- returns to the image density de- quire, and then press [OK]. fault setting after every transmis- sion with [Gen. Settings/Adjust]. See p.102 “General Settings/Adjust- ment”, Facsimile Reference (option) <Advanced Features>...

  • Page 32: Mixing Scan Settings For A Multiple

    Faxing B Press [i i Lighter] or [Darkerj j ] to Mixing Scan Settings for a change the density. Multiple Page Original When sending an original consisting of several pages, you can select differ- ent image density, resolution and original type settings for each page. Place your original, select the scan settings for the first page, dial and press the { { { { Start} } } } key as you would...

  • Page 33: Dialing

    Dialing Dialing A A A A There are three main ways to dial a Enter the fax number with the number: number keys. ❖ ❖ ❖ ❖ Number Keys The digits appear on the display as you enter them. See p.29 “Number Keys”. ❖...

  • Page 34: Pause

    Faxing For example, when 90 destinations Pause are programmed in a Group with the number keys, only 10 destina- Press the { { { { Pause/Redial} } } } key when di- tions can be dialed for Memory aling or storing a number to insert a Transmission from the number pause of about two seconds.

  • Page 35: Quick Dials

    Dialing Quick Dials - Using the { { { { Tone} } } } key with On Hook Dial When you have programmed a desti- nation's number in a Quick Dial Ta- Press the { { { { On Hook Dial} } } } key. ble, you can dial the number by just Enter the fax number with the selecting the destination from the...

  • Page 36: Groups

    Faxing Note Groups ❒ There are three types of title in the Quick Dial Table: “Title 1”, If you frequently send the same mes- “Title 2”, and “Title 3” sage to more than one place, program ❒ Use [Dest. Management] to switch these numbers into a Group.
  • Page 37 Dialing C C C C Press the Group key for the de- sired group. A programmed destination and the total number of destinations is displayed. Press [U U U U ] and [T T T T ] to see the other destinations. Note ❒...

  • Page 38: Reception

    Faxing Reception Selecting the Reception Mode - Receiving a fax in Manual Reception mode There are two ways you can set up your machine to handle incoming When the machine rings, pick up calls: the handset of the external tele- •...

  • Page 39: Registering

    3. Registering Initial Settings and Adjustments You can send information to the other Limitation party when transmitting or receiving ❒ Own Name works only when a fax message. This information is the other machine is the same shown on the display of the other ma- make and has the Own Name chine and printed as a report.

  • Page 40: Programming

    Registering B Press [Own Name]. Programming Press the { { { { User Tools/Counter/Inquiry} } } } key (See p.5 “Control Panel”), then [Facsimile Features] ⇒ [Gen. Settings/Ad- just] ⇒ [Program Fax Information]. Note ❒ If “Program Fax Information” is not shown, press [U U U U Prev.] or [T T T T C Enter an own name, and then Next].

  • Page 41: Editing

    Initial Settings and Adjustments Programming G4 Terminal ID Editing Refer to Step A to B in “Program- Note ming” ⇒ p.36 to edit an existing fax ❒ The display appears as below header, own name and/or own fac- when the optional ISDN Unit is simile number.

  • Page 42: Quick Dial

    Registering Quick Dial ❖ ❖ ❖ ❖ Key Display To save time, you can program a fax number that you use often into a You can program the Key Display Quick Dial key. Then, whenever you shown on the display (up to 16 are sending a message to that loca- characters).

  • Page 43: Programming

    Quick Dial B B B B Enter the receiver's name, and Programming then press [OK]. The name has been programmed. If a destination is programmed in the Quick Dial Table, you can just press that Quick Dial key to dial. Note ❒...
  • Page 44 Registering ❒ Press [Adv. Features] to edit SUB, B Select the title you want to pro- SID, SEP, PWD, sub-address or gram, and then press [OK]. UUI. See p.35 “Advanced Fea- Note tures”, Facsimile Reference (op- ❒ You can program the same tion) <Advanced Features>...

  • Page 45: Editing

    Quick Dial E E E E Press [OK]. Deleting Note This procedure describes how to find ❒ If you press [Cancel], no changes a programmed Quick Dial and delete are made. The display appears as in step F F F F Note Press [Exit] twice.

  • Page 46: Groups

    Registering Groups If you send the same message to sev- Programming eral destinations at the same time on a regular basis, program these destina- tion numbers as a Group. This allows Preparation you to dial these destinations with a All destinations to be programmed single key press.
  • Page 47 Groups ❒ How to count numbers Note ❒ You should program the Group Group 1 Group 2 Total Numbers name. Quick Dial Quick Dial 8 numbers Reference [0001] [0001] See “Entering Text” in the Gen- Quick Dial eral Settings Guide. [0003] C C C C Specify the destinations to be...
  • Page 48 Registering D D D D ❒ Before you program the group as a Press [OK]. Transfer Station, you must pro- gram the Polling ID and your own fax number. See p.131 “Transfer Report”, Facsimile Reference (option) <Advanced Features> , and p.133 “Programming a Polling ID”, Fac- simile Reference (option) <Advanced Features>...

  • Page 49: Editing

    Groups B Press [Backspace] or [Delete All], Editing reenter the Group name, and then press [OK]. Use this procedure to change the Reference Groups already programmed. See “Entering Text” in the Note General Settings Guide. ❒ You cannot change destinations The display appears as in step for the group which is being used for a Memory Transmission on...
  • Page 50 Registering ❒ If the destination is pro- Note grammed with the Quick ❒ To add another destination, Dial Table, press [Clear] or press [Dest. List] and proceed the { { { { Clear/Stop} } } } key to cancel from step A. programming, and then pro- ❒...

  • Page 51: Deleting

    Groups If you programmed the destina- Deleting tion with the number keys, the number will clear one digit at a time. If you programmed it with Note the Quick Dial Table, the number ❒ You cannot delete destinations for will clear all at once. the group which is being used for a Memory Transmission on Stand- Deleting a destination programmed in a...

  • Page 52: Deleting Groups

    Registering Deleting Groups Press [Dest. Management] ⇒ [Program/ Change/Delete Group]. A A A A Press [Delete]. B B B B Select the key for the group you want to delete. Note ❒ If the Group key has been pro- grammed, the group name or Key Display is shown.

  • Page 53: Troubleshooting

    4. Troubleshooting Adjusting Volume Press the { { { { User Tools/Counter/Inquiry} } } } You can change the volume of the fol- lowing sounds the machine makes. key (See p.5 “Control Panel”), then [Facsimile Features] ⇒ [Gen. Settings/Ad- ❖ ❖ ❖ ❖ On Hook Mode just] ⇒...

  • Page 54: When The { { { { Facsimile} } } } Key Is Lit In Red

    Troubleshooting When the { { { { Facsimile} } } } Key is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. See “Loading Paper” in the General Settings Guide.

  • Page 55: Error Messages And Their Meanings

    Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash briefly, so if you are watching for errors, stay by the machine and check the display.
  • Page 56 Troubleshooting - Out of paper display message If the paper tray runs out of paper, you can have a message “No paper. Load it, then press [Exit].” appear on the display asking you to add more paper. Note ❒ You can turn this function on or off with the User Parameters. See p.113 “Changing the User Parameters”, Facsimile Reference (option) <Advanced Fea- tures>...

  • Page 57: Solving Problems

    Solving Problems Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Image background appears Adjust the scan density. See p.27 “Image Density (Con- dirty when received at the trast)”. other end. Printed or sent image contains The optional Document Feed- See “Maintaining Your Ma- spots.
  • Page 58 Troubleshooting Problem Solution Refer to Both transmission and receiv- Make sure that the modular ing are impossible. cord is correctly connected. Setting of the Terminal Adap- tor is incorrect. Check the set- ting. Transmission is possible, Setting of the optional Termi- though receiving is impossi- nal Adaptor is incorrect.

  • Page 59: Index

    INDEX Adjusting Volume , 49 G4 Terminal ID , 35 At Dialing , 49 Editing , 37 At Printing , 49 Programming , 36 At Reception , 49 Getting Started , 5 At Transmission , 49 Groups , 32 , 42 On Hook Mode , 49 Deleting , 47 Auto Reception , 34...
  • Page 60 Pause , 30 Pause/Redial key , 6 Photo , 26 Placing Originals , 11 Program key , 6 Quick Dial , 29 , 31 , 38 Deleting , 41 Dialing , 29 Editing , 41 Programming , 39 Receive File Indicator , 5 Reception , 34 Auto Reception , 34 Manual Reception , 34...
  • Page 61 MEMO...
  • Page 62 MEMO B502...
  • Page 63 This product is designed to be able to access ISDN in all EEA countries without requiring changes to software switch settings. In the event of problems, please contact your service representative in the first instance. The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/ Copyright © 2002...
  • Page 64 Printed in the Netherlands B502-8600...

Table of Contents