Ricoh Aficio 650 Operating Instructions Manual
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Ricoh Aficio 650 Operating Instructions Manual

Ricoh Aficio 650 Operating Instructions Manual

Document server reference (option)
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PRINTER Option Type
650
OPERATING INSTRUCTIONS
DOCUMENT SERVER™ REFERENCE
(option)
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

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  • Page 1 PRINTER Option Type OPERATING INSTRUCTIONS DOCUMENT SERVER™ REFERENCE (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 2 PRINTER Option Type 650 OPERATING INSTRUCTIONS...
  • Page 3 ® is a registered trademark of Hewlett-Packard Company. Document Server™ is a trademark of Ricoh Company, LTD. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.
  • Page 4 Copyright © 1998...
  • Page 5 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 6: Table Of Contents

    TABLE OF CONTENTS Manuals for this Machine................1 Guide to Components ................2 Mainframe ..................... 2 Operational Panel ..................3 Panel Display ....................4 1. What You Can Do with the Document Server Overview..................... 9 Useful Features................... 10 Features and Benefits ................11 Proof Printing ....................
  • Page 7 7. Troubleshooting Error Messages..................39 8. Appendix Specifications ..................41 INDEX......................42...
  • Page 8 This page is intentionally blank.

  • Page 9: Manuals For This Machine

    Manuals for this Machine There are four manuals that describe the operational procedures separately for the operation and maintenance of the machine. This manual, the Document Server Reference, contains detailed instructions for using this machine as a Document Server. To ensure safe and efficient operation of the machine, all users should read and follow the instructions contained in the following manuals.

  • Page 10: Guide To Components

    Guide to Components Mainframe TSPS051E Auto Document Feeder (ADF) Operation Switch The document feeder automatically feeds Press this switch to turn the power on a stack of originals one by one. (the On indicator lights up). To turn the power off, press this switch Exposure Glass again (the On indicator goes off).

  • Page 11: Operational Panel

    Operational Panel 10 11 TSPH212E { { { { User Tools/Counter} } } } key Operation Switch Press this switch to turn the power on User tools (the On indicator lights up). Press to change the default settings To turn the power off, press this switch and conditions to meet your require- again (the On indicator goes off).

  • Page 12: Panel Display

    Panel Display The panel display shows operational status, error messages, and function men- Important Do not apply a strong shock or force of about 30 N (about 3 kgf) or more to the panel display. Otherwise, the display might be damaged. Document Server initial display Touch the {Document Server} key, and the Document Server initial display ap- pears.
  • Page 13 • Copy Memory Shows which set is being printed. Shows the remaining capacity of memory as a percentage. [Print Setting] key Touch to go to the Set Job menu. [Print 1st Page] key Touch to print the 1st page of the selected Note document.
  • Page 14 Touch to erase the center margin of Manual Paper Select keys the original image. Touch to select the desired paper size. • Erase Border [Full Size] key Touch to erase the surrounding area Touch to scan the full size image. of the original image.
  • Page 15 The “Set Job” menu For more information on settings, refer to Copy Reference. File information Should be used if the pages are to be folded or bound along the horizontal Shows User ID, File Name, and the prior- axis. ity of the selected document(s). Note Note If you cannot make duplex printing...
  • Page 16 Refer to “Sort – Sorting Into Sets” in the Copy Reference. Stack Touch to have prints assembled with each page set. Note This key appears only when the op- tional Finisher is installed. Refer to “Stack – Stacking Together All Copies Of A Page” in the Copy Reference.

  • Page 17: What You Can Do With The Document Server

    1. What You Can Do with the Document Server Overview The Document Server enables you to save your documents in the mainframe memory, then edit and print as you want. There are two ways to save documents. • Sending data from your computer •...

  • Page 18: Useful Features

    What You Can Do with the Document Server Useful Features The following printing features are available with the Document Server. Proof Printing You can print a sample set to check and correct the settings before making a large print run. On Demand Printing You can print the saved documents as you want at any time.

  • Page 19: Features And Benefits

    Features and Benefits Features and Benefits Proof Printing You can print a sample set to check and correct the settings before making a large print run. Your Current Situation might be… • When you need to print out multiple sets of documents from your compu- ter, you will print one sample set to check and specify the number of prints for the rest of the print job.
  • Page 20 What You Can Do with the Document Server With the Document Server... If your document from your computer is saved in the machine, you can make use of the {Sample Copy} key. You have only to specify the desired number of prints once using the operation panel, and press the {Sample Copy} key.
  • Page 21 Features and Benefits Basic Procedure Follow these steps to make a proof printing. Send the data of the desired document to the Document Server. A Check the box for [Print to Document Server] in the Setup tab. B Enter the User ID in the Document Server tab. Note The procedure using the PS driver may be somewhat different.

  • Page 22: On Demand Printing

    What You Can Do with the Document Server On Demand Printing You can print any of the saved documents as you want at any time. Your Current Situation might be… • When you need to print multiple sets of documents in duplex and with sta- ple, you will print originals, then make duplex copy and staple them by hands.
  • Page 23 Features and Benefits Note Stapling requires the installation of the optional Finisher. Punching requires the installation of the optional Punch kit in the optional Finisher. Basic Procedure Follow these steps for On Demand Printing. Send the data of the desired document to the Document Server. A Check the box for [Print to Document Server] in the Setup tab.

  • Page 24: Confidential Printing

    What You Can Do with the Document Server Confidential Printing You can print a confidential document to the Document Server with a password to prevent other from printing it. Your Current Situation might be… When your printer is on a network, you have to worry about the security of confidential documents, such as personal data.
  • Page 25 Features and Benefits Basic Procedure Follow these steps to make a Confidential Printing. Send the data of the desired document to the Document Server. A Check the box for [Print to Document Server] in the Setup tab. B Enter your User ID in the Document Server tab C Enter your password in the Document Server Tab.

  • Page 26: File Merge Printing

    What You Can Do with the Document Server File Merge Printing You can combine multiple documents to print them in one set. Your Current Situation might be… • You want to make one file by combining several files that are made using different applications, or that are made by several persons.
  • Page 27 Features and Benefits Basic Procedure Follow these steps to make a file merge printing. Save the desired documents. Printing the document to the Document Server A Check the box for [Print to Document Server] in the Setup tab. B Enter your User ID in the Document Server tab. Note The procedure using the PS driver may be somewhat different.

  • Page 28: Scanned File Printing

    What You Can Do with the Document Server Scanned File Printing You can combine multiple scanned documents to print them in one set. Your Current Situation might be… You want to combine several originals that are different in density, size, pa- per weight.
  • Page 29 Features and Benefits Basic Procedure Follow these steps to make a Scanned File Printing. Save the desired documents. Scanning originals using the machine A Press the { { { { Document Server} } } } key if needed. B Place originals either into the document feeder (ADF) or on the exposure glass.
  • Page 30 What You Can Do with the Document Server Start the rest of the print operation. A Check the print result of the sample set, and if it is OK, touch the [Yes] key in the confirmation dialog. The rest of the print job will be made. You don't have to select nor make the settings again.

  • Page 31: Sending Data To The Document Server

    2. Sending Data to the Document Server Overview You can send the data from your computer to the Document Server using the printer driver. The actual procedure somewhat differs depending on your operating system and your printer driver. This section describes the basic procedures to send data to the Document Server. Operation Environment Printer Driver Operating System...

  • Page 32: The Required Settings

    Sending Data to the Document Server Reference For more information on the Weekly Timers, refer to “System Settings Pa- rameters” in the Printer Reference. For more information on the Key Operator Code for Off Setting, refer to “Key Operator Code for Off Setting” in the “System Settings” manual. The Required Settings A User ID is required to use the Document Server.

  • Page 33: Windows 95/98/3.1X/Nt 4.0- Sending Data To The Document Server

    Windows 95/98/3.1x/NT 4.0- Sending Data to the Document Server Windows 95/98/3.1x/NT 4.0- Sending Data to the Document Server The actual procedure differs depending on your printer driver. Check if your ® printer driver is PCL or PostScript , and follow one of the procedures below. Preparation Make sure that the machine is connected to a computer, which has the printer driver installed.
  • Page 34 Sending Data to the Document Server Important You should not forget the password. You can't edit nor print the document without the password. Note User ID Up to 8 digits of numbers and alphabets. Password 4 digits of numbers. File Name Up to 8 digits of numbers and alphabets.

  • Page 35: Scanning The Originals

    3. Scanning the Originals You can scan the originals you want to save in the Document Server using the operation panel of the machine. The originals can be set either on the exposure glass or into the document feeder (ADF). The saved documents will automatically be named in the order of scanning as "Scan01", "Scan02"….

  • Page 36: Basic Procedure

    Scanning the Originals Basic Procedure This section describes how to scan originals. Follow these steps to scan the originals to be saved in the Document Server. Note You can't specify a User ID or a password. You can't change the document names which are assigned automatically. The scanned images are saved in the Document Server.

  • Page 37: Printing Saved Documents

    4. Printing Saved Documents You can print any of the documents saved in the Document Server. About Weekly Timers The Weekly Timers allow you to restrict use of the machine to certain times of the day and week. The machine will turn the operation switch on/off at the specified times of the week.

  • Page 38: Basic Procedure

    Printing Saved Documents Basic Procedure Follow these steps to select a document and print it out. Press the { { { { Document Server} } } } key. The "Select File" menu appears. Touch the line for the document you want to print. The selected line is highlighted.

  • Page 39: Sample Printing

    Basic Procedure Press the { { { { Start} } } } key. The machine starts printing. Note To pause the print job, press the {Clear/Stop} key. In the confirmation dia- log, touch the [Continue] key to resume it, or touch the [Cancel] key to cancel After the print job is completed, a message appears.
  • Page 40 Printing Saved Documents This page is intentionally blank.

  • Page 41: Deleting Saved Documents

    5. Deleting Saved Documents You should delete any of the saved documents using the operation panel of the machine. This chapter describes how to delete saved documents. Important You can save up to 50 documents in the Document Server. No more docu- ment can be saved, when there are 50 documents in the Document Server.

  • Page 42: Basic Procedure

    Deleting Saved Documents Basic Procedure Follow these steps to delete a saved documents. Press the { { { { Document Server} } } } key. The " Select File" menu appears. Select a document you want to delete by touching the name of it. The selected name is highlighted.

  • Page 43: Setting Default Parameters (Document Server)

    6. Setting Default Parameters (Document Server) You can change or set the default parameters of the Document Server using the User Tools.

  • Page 44: Accessing User Tools (Document Server)

    Setting Default Parameters (Document Server) Accessing User Tools (Document Server) Reference Regarding the user tools for system settings. ⇒ "Accessing The User Tools (System Settings)" of the "System Settings" manual. Press the { { { { User Tools/Counter} } } } key. The User Tools main menu appears.

  • Page 45: Document Server Setting Parameters

    Document Server Setting Parameters Document Server Setting Parameters There are two tabs in the “Document Server Setting” menu. Basic Tab Menu Description Auto Reset Timer The machine returns to its initial condi- tion automatically after your job is fin- ished, after the selected time. This function is called "Auto Reset".

  • Page 46: Document Manage Tab

    Setting Default Parameters (Document Server) Document Manage Tab If a key operator code is specified, the menu to input the key operator code ap- pears before the “Document Manage” tab appears. Input the key operator code using the Number Keys, and then touch the [OK] key. Note If key operator code is specified, the menu to input the key operator code ap- pears before the “Document Manage”...
  • Page 47 7. Troubleshooting Error Messages Messages Description Comments Up to 50 files can be There are already Delete any of the unnecessary files and then scan the document again. ⇒ P.33 saved. 50 files saved in the Document Server. “Deleting Saved Documents” Please delete all un- wanted files.
  • Page 48 Troubleshooting This page is intentionally blank.
  • Page 49 8. Appendix Specifications Specification Memory Capacity Default : About 400 pages (A4, 600 dpi, ITU-T chart) Note This setting can be changed to up to 999 pages using the user tool. ⇒ Refer to "Memory Allocation" in the Printer Refer- ence.
  • Page 50 INDEX 1 Sided Print , 7 On Demand Printing , 14 2 Sided Print , 7 Operational Panel , 3 Operation Switch , 2 , 3 Auto Document Feeder (ADF) , 2 Auto file delete in 24 hours , 37 Panel Display , 3 Auto Paper Select , 7 Printing Saved Documents , 29...
  • Page 51 PRINTER Option Type 650 OPERATING INSTRUCTIONS...
  • Page 52 Adobe System Incorporated. stered trademark of Hewlett-Packard Company. ver™ is a trademark of Ricoh Company, LTD. names used herein are for identification purposes only and might be trademarks of their mpanies. We disclaim any and all rights in those marks.

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