Page 1 INTRODUCTION This manual contains detailed instructions on the operation and mainte- nance of this copier. To get maximum versatility from this copier, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the next section before using this copier.
Page 2: General Safety Information
Do not eat or swallow toner, and keep it out of reach of children. The fusing section can be very hot. Be careful when handling it. CAUTIONS: While copying, do not turn off the main switch. While copying, do not open the front cover. While copying, do not lift the platen cover, or the optional document feeder.
Page 3 WHERE IS IT & WHAT IS IT...
Page 4 MODELS MODELS Basic Two 250-sheet trays 250-sheet tray 250-sheet tray With 1000-sheet large capacity tray Two 250-sheet trays 1000-sheet A 1000-sheet large capacity tray large capacity tray 250-sheet tray 250-sheet tray With 1000-sheet large capacity tray and unit for two- sided copying 1000-sheet A 250-sheet tray...
Page 5 OPTIONS OPTIONS This copier can be provided with the following options: Document feeder 20-bin sorter stapler* 20-bin sorter* 10-bin sorter 10-bin sorter stapler* 1000-sheet tray unit (two 500-sheet tray unit (two 500-sheet trays) 250-sheet trays) Other options: Platen cover (in some areas), key counter *These options require the optional sorter adapter.
Page 6 COPIER EXTERIOR AND INTERIOR COPIER EXTERIOR AND INTERIOR *10, *11...
Page 7 COPIER EXTERIOR AND INTERIOR Operation panel Operator controls and indicators are located here. Left scale Use to align originals on the exposure glass. Platen cover Lower this cover over originals for copying. (option in some areas) Exposure glass Position originals here face down for copying. Bypass feed table Use to copy onto OHP sheets, adhesive labels, translucent paper, and post cards.
Page 8 PAPER TRAYS PAPER TRAYS Each 250-sheet or 500-sheet tray’s name changes depending on what kind of copier and optional paper tray unit you have. Find your copier among the illustrations below and on the next page. Then, when you find paper tray’s name (ex.
Page 9 PAPER TRAYS With large capac- With large capac- With large capac- ity tray and op- ity tray and op- ity tray tional 500-sheet tional 1000-sheet tray unit tray unit 250 sheets 500 sheets large capacity tray for each for each (LCT) tray tray...
Page 10: Operation Panel
OPERATION PANEL OPERATION PANEL Keys 1 Basic & With 1000-sheet Large Capacity Tray (10Key + #) 18 17 16 15 14 11 10 1. Program key 6. Clear/Stop key See page Press to cancel the copy num- ber entered. While copying, 2.
Page 11 OPERATION PANEL 11. Paper Selection key 18. Size Magnification key See page 40. Copier sets the magnification for your paper and original 12. Full Size key sizes. See page 51. See page 40. 10 Key Zoom key 13. Auto Reduce/Enlarge key page 50.
Page 12 OPERATION PANEL Indicators 1 Basic & With 1000-sheet Large Capacity Tray 11 12 13 14 1. Ready indicator 6. Manual Image Density indi- See page cator See pages 41 and 93. 2. Wait indicator See page 7. Auto Reduce/Enlarge indica- 3.
Page 13 OPERATION PANEL 10. Misfeed Location display 16. Bypass Feed indicator See page 101. See page 46. 11. Add Staple indicator 17. Check Paper Size/Direction pages 90 and 99. indicator See page 93. 12. Load Paper indicator See pages 90 and 95. 18.
Page 14 OPERATION PANEL Keys 2 With 1000-sheet Large Capacity Tray And Unit For Two-sided Copying (10Key + #) 18 17 16 15 14 23 12 11 10 1. Program key 6. Clear/Stop key See page 70. Press to cancel the copy num- 2.
Page 15 OPERATION PANEL 11. Paper Selection key 10 Key Zoom key See page 40. page 50. 12. Full Size key See page 40. 19. Erase key See page 66. 13. Auto Reduce/Enlarge key Margin Adjustment key See page 44. See page 68. 14.
Page 16 OPERATION PANEL Indicators 2 With 1000-sheet Large Capacity Tray And Unit For Two-sided Copying 11 12 13 14 1. Ready indicator 6. Manual Image Density indi- See page cator See pages 41 and 93. 2. Wait indicator See page 7. Auto Reduce/Enlarge indica- 3.
Page 17 OPERATION PANEL 10. Misfeed Location display 16. Bypass Feed indicator See page 101. See page 46. 11. Add Staple indicator 17. Check Paper Size/Direction pages 90 and 99. indicator See page 93. 12. Load Paper indicator 18. Check Paper Size indicator See pages 90 and 95.
Page 18 OPERATION PANEL...
Page 19 WHAT YOU CAN DO WITH THIS COPIER...
Page 20 FUNCTIONS FUNCTIONS Auto image density See page 41. Manual image density See page 41. Having the copier choose the paper size See page 42. Having the copier choose the reproduction ratios See page 44. Copying from the bypass feed table See page 45.
Page 21: Reducing And Enlarging
FUNCTIONS Reducing and enlarging Reducing and enlarging using preset ratios Reducing and enlarging with the Zoom Up (+) and Zoom Down (-) keys Reducing and enlarging with Number keys Fitting the original to a copy of a different size See page 49. Entering copy job settings during the warm-up period See page 53.
Page 22 FUNCTIONS Making one-sided copies from various originals From 2 one-sided originals to 1 one-sided copy From 1 two-sided original to 2 one-sided copies From 2 facing pages to 2 one-sided copies See page 54.
Page 23 FUNCTIONS Adding or inserting sheets Copying the front cover of the originals Copying the front and back covers of the originals Adding a front cover sheet Adding front and back cover sheets Inserting slip sheets between OHP transparencies See page 59.
Page 24 FUNCTIONS Erasing parts of copy image Erasing the center margin of the original image Erasing the surrounding area of the original image Erasing the center margin and surround- ing area of the original image See page 66.
Page 25 FUNCTIONS Adding margins for binding Margin for one-sided copying Margin for two-sided copying See page 68. Storing your copy settings in memory See page 70.
Page 26: Making Two-Sided Copies
FUNCTIONS Making two-sided copies From an even number of one-sided originals From an odd number of one-sided originals From two-sided originals From facing pages See page 73.
Page 27 FUNCTIONS Finishing Sorting into sets (123,123,123) Stapling copies Stacking together all copies of a page (111, 222, 333) See page 77.
Page 28 HINTS HINTS Example 1 You have to give a presentation of your company’s new products to your clients tomorrow. Now, you have finished making the material but you still have to copy this material to OHP sheets and also make copies for your clients. For copying your material onto OHP sheets, you’ll use the optional document feeder For copying your material for your clients, you’ll use the 20-bin (or 10-bin) sorter...
Page 29 HINTS Example 2 You are studying for an examination, but because you were absent from your classes for two days and you could not take notes, you have to ask your friend to lend you his notebook to make copies of it. ª...
Page 30 HINTS Example 3 Every Monday, you distribute a report named "Weekly events at the head office" to local branches. Your report is always 27 pages. You want to make required number of 2-sided copies. Your copier has a large capacity tray and a unit for two-sided copying and a 20-bin sorter.
Page 31: Setting Originals
SETTING ORIGINALS...
Page 32: Non-Recommended Originals For The Optional Document Feeder
ORIGINALS ORIGINALS Recommended Originals Regarding originals that the optional document feeder can handle, see page 157. Non-recommended Originals For The Optional Document Feeder Caution: The following types of originals are not recommended for use with the document feeder. Place them directly on the exposure glass. Originals thicker than 128 g/m Originals thicker than 105 g/m when using two-sided originals...
Page 33 SETTING ORIGINALS ON THE EXPOSURE GLASS SETTING ORIGINALS ON THE EXPOSURE GLASS Lift the platen cover or the op- tional document feeder. Set the original face down on the exposure glass. The original should be aligned to the rear left corner.
Page 34 SETTING A STACK OF ORIGINALS IN THE OPTIONAL DOCUMENT FEEDER SETTING A STACK OF ORIGINALS IN THE OPTIONAL DOCUMENT FEEDER You can insert a stack of originals (one-sided or two-sided) of the same size into the document feeder. These originals are individually fed onto and removed from the exposure glass.
Page 35 SETTING A STACK OF ORIGINALS IN THE OPTIONAL DOCUMENT FEEDER Do not stack originals above the limit mark.
Page 36 SETTING ONE ORIGINAL AT A TIME IN THE OPTIONAL DOCUMENT FEEDER SETTING ONE ORIGINAL AT A TIME IN THE OPTIONAL DOCUMENT FEEDER You can insert one original at a time into the document feeder. The original is automatically fed onto and removed from the exposure glass. Correct any curl, fold, or crease in the originals before setting.
Page 37 SETTING ONE ORIGINAL AT A TIME IN THE OPTIONAL DOCUMENT FEEDER Press the Start key. While the Auto Feed indicator is lit after an original is fed, set the next original. The original is auto- matically fed and copied. If you have set more than two origi- nals, the Auto Feed indicator is not lit after the last original is fed.
Page 38 SETTING ONE ORIGINAL AT A TIME IN THE OPTIONAL DOCUMENT FEEDER...
Page 39 COPYING...
Page 40: Starting The Copier
STARTING THE COPIER STARTING THE COPIER When The Main Switch Is In The Stand-by Position Turn on the main switch. S t a n d Wait for the copier to warm-up. During the warm-up period (less than 80 seconds), the Wait indicator is on.
Page 41: When The Energy Saver Indicator Is On
STARTING THE COPIER When The Energy Saver Indicator Is On The copier is in the Energy Saver or Auto Off mode. Press the Clear Modes/Energy Saver key to return to the ready condition. For details about Energy Saver, see pages 85 and 124. For details about Auto Off, page 125.
Page 42: Frequently Used Functions
FREQUENTLY USED FUNCTIONS FREQUENTLY USED FUNCTIONS One-to-one Copying You can make copies that are the same size as your originals. Set your original on the exposure glass or in the optional document feeder. See page 31, 32, or Enter the number of copies re- quired using the Number keys.
Page 43: Adjusting Copy Image Density
FREQUENTLY USED FUNCTIONS Press the Start key. To stop the copier during the multi- copy run, press the Clear/Stop key. Press the Start key to resume copy- ing, or press the Clear/Stop key again to clear the entered copy num- ber.
Page 44 FREQUENTLY USED FUNCTIONS Having The Copier Choose The Paper Size (Auto Paper Select) The copier selects a suitable size of copy paper based on the original size and the reproduction ratio. If you use translucent or transparent originals or originals with tags, the original size might not be detected correctly.
Page 45 FREQUENTLY USED FUNCTIONS Example 2: When making reduced copies Example: Original: A3 lengthwise Reproduction ratio: Make sure that the Auto Paper Select indicator is lit. If not, press the Auto Paper Select key. Select 71% using the Reduce key. Set your original on the exposure glass or in the optional document feeder.
Page 46 FREQUENTLY USED FUNCTIONS Having The Copier Choose The Reproduction Ratios (Auto Reduce/Enlarge) The copier can select the proper re- production ratio based on the selected paper size and the original size. If you use translucent or transparent originals or originals with tags, the original size might not be detected correctly.
Page 47: Copying From The Bypass Feed Table
FREQUENTLY USED FUNCTIONS Copying From The Bypass Feed Table Use the bypass feed table to copy onto OHP transparencies, adhesive labels, translucent paper, and post cards. Adhesive labels should be fed from the bypass feed table one sheet at a time. OHP transparencies should be fed from the bypass feed table.
Page 48 FREQUENTLY USED FUNCTIONS Make sure that the Bypass Feed indicator is lit. If it is not lit, press the Paper Selection key to select the bypass feed table. Slide the paper guides to the pa- per width and, if necessary, swing out the extender to support large size copy paper.
Page 49 FREQUENTLY USED FUNCTIONS Temporarily Stopping One Job To Copy Something Else (Interrupt Copying) Use the Interrupt key to interrupt a multicopy run to make urgently needed copies. Regarding functions that cannot be used together with this function, see page Without the optional document feeder Press the Interrupt key.
Page 50 FREQUENTLY USED FUNCTIONS With the optional document feeder Press the Interrupt key. The cop- ier will stop the copy run and store the present settings in the memory. The original on the ex- posure glass will exit from the document feeder. The copier will return to the ready condition.
Page 51: Reducing And Enlarging Using Preset Ratios
FREQUENTLY USED FUNCTIONS Reducing And Enlarging Regarding functions that cannot be used together with this function, see page Reducing and enlarging using preset ratios Reducing Press the Reduce key to select the preset reducing ratios. The reducing ratio will change as follows: ¬...
Page 52 FREQUENTLY USED FUNCTIONS Reducing and enlarging with the Zoom Up (+ ) and Zoom Down (- ) keys (+ - Zoom) You can change the reproduction ratio from 50% to 200% in 1% steps. Press the Zoom Up (+ ) key re- peatedly, or hold down the key continuously, to increase the ratio in 1% steps.
Page 53 FREQUENTLY USED FUNCTIONS Press the 10 Key Zoom (Size Magnification) key. 10Key+# Enter the desired reproduction ra- tio using the Number keys. To change the number entered, press the Clear/Stop key and enter the new number. Press the Recall/Enter key. Fitting the original to a copy of a different size (Size Magnification) Note: If you select the 10 Key Zoom using the user tool, you cannot use Size...
Page 54 FREQUENTLY USED FUNCTIONS Press the Size Magnification key. Enter the original size using the Number keys. Up to 999 mm can be entered. To change the number entered, press the Clear/Stop key and enter the new number. Press the Recall/Enter key. Enter the copy size using the Number keys.
Page 55: Entering Copy Job Settings During The Warm-Up Period (Auto Start)
FREQUENTLY USED FUNCTIONS Entering Copy Job Settings During The Warm-up Period (Auto Start) If you press the Start key during the warm-up period, the Ready indicator will blink, then the copier will start copying after the warm-up period. Set your copy settings during warm-up pe- riod, then press the Start key.
Page 56 MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS (Single Copies) MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS (Single Copies) From 2 One-sided Originals To 1 One-sided Copy (Combine Originals) Note: This function can be used only when your copier is equipped with the op- tional document feeder.
Page 57 MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS (Single Copies) Press the Single Copies key to light the Combine Originals indi- cator. i10Key { Set your originals in the optional document feeder. ( See page 32.) When setting originals, the top and bottom originals should be placed upside down as shown in the illustration to make copies that read from left to right.
Page 58 MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS (Single Copies) From 1 Two-sided Original To 2 One-sided Copies (2 Sided Original) Note : We recommend using this function with the optional document feeder. Regarding functions that cannot be used together with this function, see page Press the Single Copies key to light the 2 Sided Original indica-...
Page 59 MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS (Single Copies) From 2 Facing Pages To 2 One-sided Copies (Book Original) Copy paper sizes (sideways only) that can be used are as follows: A4, A5, B5 Regarding functions that cannot be used together with this function, see page Press the Single Copies key to light the Book Original indicator.
Page 60 MAKING ONE-SIDED COPIES FROM VARIOUS ORIGINALS (Single Copies) Or, set the facing original in the optional document feeder. page 32 or 34. Select the copy paper size using the Paper Selection key. Press the Start key.
Page 61 ADDING OR INSERTING SHEETS (Cover/Slip Sheet ) ADDING OR INSERTING SHEETS (Cover/Slip Sheet ) Copying The Front Cover Of The Originals (Copy Cover) Note: This function can be used only when your copier is equipped with the op- tional document feeder. Note: The copier can also copy the back cover of the originals.
Page 62 ADDING OR INSERTING SHEETS (Cover/Slip Sheet ) Set paper for cover sheets in the bypass feed table. Make sure to set paper that is identical in size and direction with the paper to which you are copy- ing (step 3). Select copy paper using the Pa- per Selection key.
Page 63 ADDING OR INSERTING SHEETS (Cover/Slip Sheet ) Press the Cover/Slip Sheet key to light the Copy Cover indicator. i10Key { Set paper for cover sheets in the bypass feed table. Make sure to set paper that is identical in size and direction with the paper to which you are copy- ing (step 3).
Page 64 ADDING OR INSERTING SHEETS (Cover/Slip Sheet ) Adding A Front Cover Sheet (Blank Cover) Note: This function can be used only when your copier is equipped with the op- tional document feeder. Note: The copier can also add the back cover. Set the copier with the user tools. See page 126.) If you do, see page 63.
Page 65: Adding Front And Back Cover Sheets
ADDING OR INSERTING SHEETS (Cover/Slip Sheet ) Set your originals in the optional document feeder. See page Press the Start key. Adding Front And Back Cover Sheets Note: This function can be used only when your copier is equipped with the op- tional document feeder.
Page 66 ADDING OR INSERTING SHEETS (Cover/Slip Sheet ) Select copy paper using the Pa- per Selection key. You cannot select the large capacity tray. Set your originals in the optional document feeder. See page Press the Start key. Inserting Slip Sheets Between OHP Transparencies (OHP Slip Sheet) Regarding functions that cannot be used together with this function, see page...
Page 67 ADDING OR INSERTING SHEETS (Cover/Slip Sheet ) Set the OHP transparencies in the bypass feed table. You can set ten sheets at a time. However, if misfeed or multi-feed oc- curs, feed one sheet at a time. transparencies should fanned to get air between the sheets before loading.
Page 68: Erasing Parts Of The Copy Image
ERASING PARTS OF THE COPY IMAGE (Erase) ERASING PARTS OF THE COPY IMAGE (Erase) Note: The Erase key can instead be used as the Margin Adjustment key ( page 127.) In this case, this function cannot be used. Erasing The Center Margin Of The Original Image (Erase Center) Erasing The Surrounding Area Of The Original Image (Erase Border)
Page 69 ERASING PARTS OF THE COPY IMAGE (Erase) The position of the margin to be erased is determined according to the selected copy paper and reproduction ratio. Make sure to select copy paper suitable for your original. The width of the margin to be erased can be changed with the user tools. page 129.
Page 70 ADDING MARGINS FOR BINDING (Margin Adjustment) ADDING MARGINS FOR BINDING (Margin Adjustment) Note: Before using Margin Adjustment, you have to change copier’s default set- tings with the user tools. ( See page 127.) If you do this, the Erase key is used as the Margin Adjustment key.
Page 71 ADDING MARGINS FOR BINDING (Margin Adjustment) Margin For Two-sided Copying Note: This function can be used only when your copier has a unit for two-sided copying. Follow the steps below when you want to set the left margin for the front side and right margin for the back side for binding when making two-sided copies that read from left to right.
Page 72: Storing Your Settings
STORING YOUR COPY SETTINGS IN MEMORY (Program) STORING YOUR COPY SETTINGS IN MEMORY (Program) You can store up to five frequently used copy job settings in machine memory, and recall for future use. Storing Your Settings Set the copy settings you want to put into memory.
Page 73 STORING YOUR COPY SETTINGS IN MEMORY (Program) Protecting Your Settings From Being Overwritten Press the Program key. While pressing the Recall/Enter key, press the Number key (1, 2, 3, 4, or 5) to be protected, then press the Number (0) key. Recalling Your Settings Press the Program key.
Page 74 STORING YOUR COPY SETTINGS IN MEMORY (Program) Unprotecting Your Settings Press the Program key. While holding the Number key (1, 2, 3, 4, or 5) that you want to remove protection from, press the Clear/Stop key. While holding the Number key, the program number (P1, P2, P3, P4, or P5) to be unprotected appeared in the copy counter.
Page 75 MAKING TWO-SIDED COPIES (ONLY WITH MODEL HAVING THIS FEATURE) MAKING TWO-SIDED COPIES (ONLY WITH MODEL HAVING THIS FEATURE) Note: This function can be used only if your copier has a unit for two-sided copy- ing. To avoid problems caused by curly copies, try turning over the paper stack in the 250-sheet, 500-sheet, or large capacity tray.
Page 76 MAKING TWO-SIDED COPIES (ONLY WITH MODEL HAVING THIS FEATURE) Press the Duplex key to light the 1 Sided Originals (even) indica- tor. Set your original on the exposure glass or in the optional document feeder. See page 31, 32, or Start with the last page of the origi- nals.
Page 77 MAKING TWO-SIDED COPIES (ONLY WITH MODEL HAVING THIS FEATURE) Press the Duplex key to light the 1 Sided Originals (odd) indica- tor. Set your original on the exposure glass or in the optional document feeder. See page 31, 32, or 34. Start with the last page of the origi- nals.
Page 78 MAKING TWO-SIDED COPIES (ONLY WITH MODEL HAVING THIS FEATURE) From Facing Pages (Book Original) Copy paper sizes (sideways only) that can be used are as follows: A4, A5, B5 Press the Duplex key to light the Book Original indicator. Start with the last page of your book original and work your way to the beginning.
Page 79: Finishing (Option)
FINISHING (OPTION) FINISHING (OPTION) Sorting Into Sets (Sort) One copy of each originals is deliv- ered to each bin and copies are col- lated into sets. Note: This function can be used only when your copier is equipped with the op- tional 20-bin sorter stapler, 10-bin sorter stapler, 20-bin sorter, or 10-bin sorter.
Page 80 FINISHING (OPTION) Press the Sorter key to light the Sort indicator. Set your original on the exposure glass or in the optional document feeder. See page 31, 32, or Set other settings and press the Start key. If you set your originals on the expo- sure glass in step 2, repeat steps 2 and 3 until your copying is com- pleted.
Page 81: Stapling Position And Original Setting
FINISHING (OPTION) Stapling position and original setting Original setting in the optional Copies document feeder *20-bin sorter stapler only Changing the stapling position If your machine is equipped with the 20-bin sorter stapler, you can select one of two stapling positions by changing the position of the stapler. Open the front cover of the sorter stapler and perform the actions illustrated below.
Page 82 FINISHING (OPTION) For Stapling, the following limitations apply: *L: lengthwise S: sideways 20-bin sorter stapler 10-bin sorter stapler Maximum paper size L: A3 S: A4 L: A3 S: A4 Minimum paper size L: B5 S: B5 L: B5 S: B5 Maximum paper weight 80 g/m 80 g/m...
Page 83 FINISHING (OPTION) Stapling copies manually after copying Use this function when you place originals on the exposure glass, or in the optional document feeder, one sheet at a time. Press the Sorter key to light the Sort indicator. Place originals on the exposure glass, or set originals in the op- tional document feeder one sheet at a time.
Page 84 FINISHING (OPTION) Stacking Together All Copies Of A Page (Stack) All copies of each original are deliv- ered to the same bin. Note: This function can be used only when your copier is equipped with the op- tional 20-bin sorter stapler, 10-bin sorter stapler, 20-bin sorter, or 10-bin sorter.
Page 85 FINISHING (OPTION) Press the Sorter key to light the Stack indicator. Set your original on the exposure glass or in the optional document feeder. See page 31, 32, or Enter any other settings and make your copies.
Page 86: Copying With User Codes
COPYING WITH USER CODES COPYING WITH USER CODES Input your user code (3 digits) using the Number keys. Press the Recall/Enter key. Make your copies. To prevent from others from mak- ing copies using your user code, press the Clear/Stop and Clear Modes/Energy Saver key simul- taneously after copying.
Page 87: Saving Energy
SAVING ENERGY SAVING ENERGY With the Energy Saver, the copier is reset and uses less electricity. To have the function turn on automatically or even have the copier turn itself off, set the user tools. See pages 124 and 125. Your service representative can select one of six levels for the saving ratio.
Page 88: Combination Chart
COMBINATION CHART COMBINATION CHART This combination chart shows which modes can be used together. means that these modes can be used together. means that one of these modes will be selected automatically. means that these modes cannot be used together. Mode you try to select Erase Reduce/Enlarge...
Page 89 COMBINATION CHART One-sided Cover/Slip Two-sided copies Finishing Others copies sheet 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 , , , , , , , , , , , , , , + , , , , , , , , , , , , , , , + , , , , , , , , , , , , , , , + , , , , , , , , , , , , , , , + ,...
Page 90 COMBINATION CHART...
Page 91 WHAT TO DO IF SOMETHING GOES WRONG...
Page 92 IF YOUR COPIER DOES NOT OPERATE AS YOU WANT IF YOUR COPIER DOES NOT OPERATE AS YOU WANT Check the followings: Copier’s condition Action Check the power cord. Is it properly plugged into the Nothing happens when the outlet? ¯ main switch is turned on.
Page 93 IF YOUR COPIER DOES NOT OPERATE AS YOU WANT Copier’s condition Action Close the copier’s front cover. Close the exit cover of the copier. Close the side cover of the optional paper tray unit. Close the cover of the large capacity tray. C code is displayed on the Close the cover of the optional 20-bin sorter copy counter.
Page 94 IF YOUR COPIER DOES NOT OPERATE AS YOU WANT Copier’s condition Action You’ve selected an improper paper size. Copying is impossible. Select the proper paper size. When making two-sided copies: ¯ You cannot use the bypass feed table. Close the bypass feed table and select another paper tray.
Page 95 IF YOUR COPIER DOES NOT OPERATE AS YOU WANT Copier’s condition Action Original size or direction does not match the copy paper size or direction. ¯ Select the proper paper size or direction. When making copies in Auto Paper Select: ¯...
Page 96 IF YOU CANNOT MAKE COPIES AS YOU WANT Copier’s condition Action Is the paper properly set in the paper tray? ¯ Always load paper correctly. Are there any pieces of misfed paper or other foreign Misfeeds occur frequently. objects in the machine? ¯...
Page 97: Non-Recommended Paper For Paper Trays
IS LIT: LOADING PAPER IS LIT: LOADING PAPER NOTE: Regarding paper sizes that can be set, see pages 110 and 113 ~ 114. NOTE: If you want to change the paper size, see page 108. Non-recommended Paper For Paper Trays Folded, curled, creased, or damaged paper Torn paper Perforated paper...
Page 98 IS LIT: LOADING PAPER Loading Paper In The 250-sheet or 500-sheet Tray Pull out the paper tray until it stops. 250-sheet tray 500-sheet tray Load paper in the paper tray. Do not to stack paper above the limit mark inside the paper tray. When loading paper in the 250- sheet tray, make sure that the leading corners of the paper are...
Page 99 IS LIT: LOADING PAPER Loading Paper In The Large Capacity Tray (only with models having this tray) If the Down key is not lit, press it to lower the bottom plate. The key will blink while the bottom plate is moving down. If the key is lit or blinking, proceed to step 2.
Page 100 IS LIT OR BLINKING: ADDING TONER IS LIT OR BLINKING: ADDING TONER When the Add Toner indicator blinks, it is time to supply toner (copying is still possible). When the Add Toner indicator is continuously on, copies cannot be made until the toner bottle is replaced. WARNING: Do not incinerate the used toner bottle.
Page 101 IS LIT: ADDING STAPLES IS LIT: ADDING STAPLES If Your Copier Is Equipped With The 20-bin Sorter Stapler If any staples extend from the mouth of the new staple cartridge after re- moving the plastic clip from the car- tridge, push them back into the car- tridge as shown in the illustration.
Page 102 IS LIT: ADDING STAPLES If Your Copier Is Equipped With The 10-bin Sorter Stapler If any staples extend from the mouth of the new staple cartridge after re- moving the plastic clip from the car- tridge, push them back into the car- tridge as shown in the illustration.
Page 103: Check The Misfeed Location Display
IS LIT: CLEARING MISFEEDS IS LIT: CLEARING MISFEEDS WARNING: Since some parts of the copier are supplied with high electrical volt- age, touch only the parts specified in the instructions on the sticker inside the machine’s cover. WARNING: When removing misfed paper from sections B and C, use caution. The fusing unit may be very hot.
Page 104: When R Is Lit
IS LIT: CLEARING MISFEEDS When A, B, C, Y, Or Z Is Lit: Open the front cover of the cop- ier. C and Z are lit only when your copier has the unit for two-sided copying. Y is lit only when your copier has the optional 500-sheet or 1000-sheet tray unit.
Page 105 IS LIT: CLEARING MISFEEDS If your copier is equipped with the 10-bin sorter stapler You can find a sticker (with the top) explaining how to re- move misfed paper, on the cover of the sorter stapler. Remove the misfed paper follow- ing the instructions on the sticker.
Page 106 IS LIT: CLEARING MISFEEDS If your copier is equipped with the 10-bin sorter Open the sorter. You can find the sticker (with at the top), explaining how to re- move the misfed paper, on the cover of the sorter, as shown in the illustration.
Page 107: Removing Jammed Staples
REMOVING JAMMED STAPLES REMOVING JAMMED STAPLES If Your Copier Is Equipped With The 20-bin Sorter Stapler Open the front cover of the sorter stapler. You can find a sticker (with the top), explaining how to re- move jammed staples, inside the front cover as shown in the illus- tration.
Page 108 REMOVING JAMMED STAPLES If Your Copier Is Equipped With The 10-bin Sorter Stapler Open the front cover of the sorter stapler. You can find a sticker (with the tab), explaining how to re- move jammed staples, inside the front cover as shown in the illus- tration.
Page 109 CHANGING THE COPIER’S SETTINGS...
Page 110: Changing Paper Size
CHANGING PAPER SIZE CHANGING PAPER SIZE Paper Trays Each 250-sheet or 500-sheet tray’s name changes depending on what kind of copier and optional paper tray unit you have. Find your copier type among the illustrations below and on the next page. Then, when you come upon the paper tray’s name (e.g.
Page 111 CHANGING PAPER SIZE With large With large capacity With large capacity tray capacity tray tray and optional 500- and optional 1000-sheet sheet tray unit tray unit Large capacity tray (LCT) With large capacity With large capacity With large capacity tray and unit for two- tray and unit for two- tray and unit for two- sided copying...
Page 112 CHANGING PAPER SIZE Copier’s 250-sheet Trays When you want to change the paper size of the optional 500-sheet or 1000-sheet paper tray unit, see page 113. You can have a fixed size assigned to the bypass feed table. See page 114. You can set only A4 sideways paper in the large capacity tray.
Page 113 CHANGING PAPER SIZE Remove the left guide as shown in the illustration. Set the left guide to the paper size you want to use as shown in the illustration. Load paper in the tray. Do not stack paper over the limit mark.
Page 114 CHANGING PAPER SIZE Push the paper tray in until it stops.
Page 115 CHANGING PAPER SIZE Optional 500-sheet Or 1000-sheet Paper Tray Unit And Bypass Feed Table When you want to change the paper size of the copier’s 250-sheet trays, page 110. As a default setting, you can set the following sizes in each optional paper tray. •...
Page 116 CHANGING PAPER SIZE You can select following sizes in each optional paper tray and the bypass feed table. • Optional paper tray unit Setting Paper size that can be set A3 lengthwise B4 lengthwise A4 sideways A4 lengthwise sideways lengthwise 8"...
Page 117 CHANGING PAPER SIZE How to change the paper size of the optional paper tray units Make sure to follow steps 7 through 12 when you change the paper size of the optional paper tray. Pull the paper tray out until it stops.
Page 118 CHANGING PAPER SIZE Load paper in the tray. Do not stack paper over the limit mark. When you have a 500-sheet tray unit While pressing the release lever on the front guide, slide the front and rear guides to the paper size you want to use.
Page 119 CHANGING PAPER SIZE Confirm that "1" blinks on the copy counter. Then, press the Recall/Enter key. A a. Select paper trays using the i10Key { Zoom Up (+) key or Zoom Down (-) key. The selected paper size indicator will be lit. Enter the required setting (paper size) using the Number keys and press the Recall/Enter key.
Page 120: How To Access User Tools
USER TOOLS USER TOOLS You can change or set the copier’s settings using the following user tools. How To Access User Tools Press the Clear Modes/Energy Saver key. Press the Clear/Stop key until the copy counter blinks. Enter the required user tool’s number using the Number keys.
Page 121: How To Change Adjustment Values Or Modes
USER TOOLS How To Change Adjustment Values Or Modes The following user tools cannot be adjusted by following the procedures below. • For No. 1, see page 113. • For No. 16, see page 128. • For No. 23, see page 132. •...
Page 122 USER TOOLS To exit the user tools, press the Clear Modes/Energy Saver key twice.
Page 123: User Tool Menu
USER TOOLS User Tool Menu 1. Paper size set Select the size of the paper set in the optional 500-sheet or 1000-sheet paper tray unit or the bypass feed table. See page 113. 2. Feed station priority selection The 1st tray is selected as default setting if the main switch or auto reset is turned on, or after pressing the Clear Modes/Energy Saver key.
Page 124 USER TOOLS With 1000-sheet large capacity tray and unit for two-sided copying: Default: Large capacity tray (Setting: 5) Setting Paper tray 1st tray 2nd tray 3rd tray 4th tray Large capacity tray These paper trays are not always equipped with your copier, depending on the kind of optional paper tray unit you have, if any.
Page 125 USER TOOLS 5. Auto tray shift If you load paper of the same size and in the same direction in two or more paper trays, the machine automatically shifts to another tray when the tray in use runs out of paper. You can cancel this setting. →...
Page 126 USER TOOLS 8. Auto reset time set As a default setting, the copier can reset itself 60 seconds after the final copy is made, after the last time any key is pressed, or after the copier last detects any operation. If a 60 second reset time is not appropriate, you can change this time.
Page 127 USER TOOLS Auto energy saver is not effective when the copier is in the following conditions: • There are copies in the unit for two-sided copying. • There are originals in the optional document feeder. • When the copier detects anyone operating it. •...
Page 128 USER TOOLS 11. ADS priority selection As a default setting, Auto Image Density is selected. You can cancel this setting. For how to change modes, see page 119. Default: Yes (ADS priority is selected.) (Setting: 1) Setting Mode No (ADS priority is not selected.) Yes (ADS priority is selected.) 12.
Page 129 USER TOOLS 14. Image shift/erase You can switch to the Margin Adjustment function instead of the Erase function. For how to change modes, see page 119. Default: Erase (Setting: 1) Setting Mode Erase Shift (Margin Adjustment) 15. 10 key zoom/size magnification You can switch to the 10 Key Zoom function instead of the Size Magnifica- tion function.
Page 130 USER TOOLS 16. Image shift margin adjustment You can adjust the margin width in Margin adjustment mode. For how to change settings, see page 119. Default: 5 mm (Setting: 5) Setting Definition 0 mm 15 mm How to make a left margin: After entering user tool number 16 and pressing the Recall/Enter key, you will find "1"...
Page 131 USER TOOLS 17. Edge erase margin adjustment You can adjust the edge margin width in Erase Edge mode. The margins of the erased edges change a little depending on the paper size you use. For how to change settings, see page 119. Default: 10 mm (Setting: 2) Setting Definition...
Page 132: Sadf Auto Reset
USER TOOLS 20. SADF auto reset When you set one original at a time in the optional document feeder, the Auto Feed indicator lights for a selected time after an original is fed to show that the document feeder is ready for another original. You can adjust this time.
Page 133 USER TOOLS 28. APS 8K/16K detection If you use 267 x 390 mm and 195 x 267 mm size paper often, you can set the copier to select the following paper sizes when you set the following size of originals in the Auto Paper Select. Original Size Paper Size to be selected B4 lengthwise...
Page 134: User Code Counter Check
USER TOOLS User Tools for User Codes If the copier is set to use the user codes, operators must input their user codes before the copier can be operated. The cop- ier keeps count of the number of copies made under each user code.
Page 135 USER TOOLS Hold the Decimal Point (.) key down. The last 3 digits of the total copy quantity made under this user code are displayed in the Three Digit indi- cator. Example: when 123456 copies are made under one user code, "456" is displayed in the Three Digit indicator while you hold the Decimal Point (.) key.
Page 136: User Code Counter Clear
USER TOOLS 24. User code counter clear You can clear the user code counters. How to reset a designated user code counter Access user tool 24. See page 118. Confirm that "1" blinks on the copy counter. If you find "2" is blinking, press the Zoom Down (-) key.
Page 137 USER TOOLS How to reset all user code counters Access user tool 24. See page 118. Press the Zoom Up (+) key to display "2" on the copy counter. Press the Recall/Enter key.
Page 138: User Code Number Set
USER TOOLS 25. User code number set Use to register your user code (3 digits). Up to 50 user codes can be registered. How to register user codes Access user tool 25. See page 118. Enter the user code with the Number keys.
Page 139 USER TOOLS 26. User code clear Use to delete user codes. How to delete a designated user code Access user tool 26. See page 118. Confirm that "1" blinks on the copy counter. If "2" blinks, press the Zoom Down (-) key.
Page 140 USER TOOLS How to delete all the user codes Access user tool 26. See page 118. Press the Zoom Up (+) key to display "2" on the copy counter. Press the Recall/Enter key. The counters for all user codes are also deleted.
Page 141 SERVICE REPRESENTATIVE SETTING SERVICE REPRESENTATIVE SETTING Some features can be adjusted by your service representative to suit your needs. This section gives a brief description of these features. For more information, contact your service representative. Energy saver With this function, all input modes are reset and the copier uses less electricity.
Page 142: User Code Mode
SERVICE REPRESENTATIVE SETTING Back side margin With the default setting, a 5 mm margin is made on the right of the reverse side of copies when making two-sided copies from one-sided originals. Your service representative can cancel this setting. If you use the Margin Adjustment function, this setting does not come in effect. User code mode Your service representative can set the copier for user code.
Page 143 SERVICE REPRESENTATIVE SETTING Deliver 2 sided copy with its reverse side blank With a default setting, the first page of your copies will be delivered with one side blank when making two-sided copies in the following conditions: When you set an odd number of originals in the optional document feeder with the two-sided copies from even number of one-sided originals function.
Page 144 SERVICE REPRESENTATIVE SETTING...
Page 145: Maintaining Your
MAINTAINING YOUR COPIER DO’S AND DON’TS WHERE TO PUT YOUR COPIER REMARKS USE AND STORAGE OF SUPPLIES...
Page 146: Maintaining Your Copier
MAINTAINING YOUR COPIER MAINTAINING YOUR COPIER To maintain high copy quality, clean the following parts and units regularly. Copier Exposure glass Clean the exposure glass with a damp cloth and wipe it with a dry cloth. Platen cover (option in some areas) Clean the platen cover with a damp cloth and wipe it with a dry...
Page 147: Document Feeder (Option)
MAINTAINING YOUR COPIER Document Feeder (Option) Feed-in unit Clean the original table and origi- nal guide with a damp cloth and wipe it with a dry cloth. Belt Lift the document feeder. Clean the belt with a damp cloth and wipe it with a dry cloth.
Page 148: General Operation
DO’S AND DON’TS DO’S AND DON’TS Copier General operation When you use the bypass feed table while placing the original directly on the exposure glass, lower the platen cover or optional document feeder before press- ing the Start key. Do not place sheets of paper or originals on the cover of the large capacity tray. If you do, they might be fed when you make copies.
Page 149: Where To Put Your Copier
WHERE TO PUT YOUR COPIER Document Feeder (Option) While originals are fed from the original table to the exposure glass, do not pull out the originals. Do not lift the document feeder until the last original has been completely fed out. Do not press down or hold originals after inserting them.
Page 150: Environments To Avoid
WHERE TO PUT YOUR COPIER Environments to avoid Locations exposed to direct sunlight or strong light (more than 1,500 lux.) Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes might cause condensation within the cop- ier.) Places where the copier might be subjected to frequent strong vibration.
Page 151 REMARKS REMARKS Copier If translucent paper cannot be stacked well on the copy tray, change the paper direction so that the paper grain is oriented with the paper path. To avoid problems caused by curly copies, try turning over the paper stack in the 250-sheet, 500-sheet, or large capacity tray.
Page 152 REMARKS 20-bin Sorter Stapler (Option) To avoid problems caused by curly copies, try turning over the paper stack in the 250-sheet, 500-sheet, or large capacity tray. If there is no improvement, change to copy paper with less curl. If you stack translucent paper in the proof tray (not in Sort or Stack mode), it is recommended that the paper grain is oriented with the paper path.
Page 153: Use And Storage Of Supplies
USE AND STORAGE OF SUPPLIES USE AND STORAGE OF SUPPLIES Copy Paper Copy paper of the types or in the conditions listed below are not recommended for this copier. • Folded, curled, creased, or damaged paper • Torn paper • Damp paper •...
Page 154: Paper Storage
USE AND STORAGE OF SUPPLIES Paper Storage Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, and paper misfeeds. Generally, avoid curling and absorption of moisture. Avoid storing paper in humid areas. Under high temperature and high humidity, or low temperature and low humidity conditions, store paper in a vinyl bag.
Page 155: Specifications
SPECIFICATIONS...
Page 156 COPIER COPIER Configuration: Desktop Process: Dry electrostatic transfer system Originals: Sheet, book Original size: Maximum: A3 Copy paper size: See pages 110 and 113 ~ 114. Copy paper weight: 250-sheet tray: 64 ~ 90 g/m Bypass feed table: 52 ~ 157 g/m Large capacity tray ( only with models having this tray 52 ~ 128 g/m...
Page 157 COPIER Toner replenishment: Bottle exchange (415 g) Power source: See the inside front cover of this manual. Warm-up time: less than 80 seconds (20°C) Reproduction ratio: 4 enlargement and 6 reduction 200% 141% Enlargement 122% 115% Full size 100% Reduction Power consumption: Copier only Full system*...
Page 158 COPIER Dimensions: Basic Width Depth Height With copy tray and platen cover 900 mm 655 mm 606 mm With document feeder and 20-bin sorter stapler 1032 mm 655 mm 692 mm With document feeder and 10-bin sorter stapler 1001 mm 655 mm 692 mm With document feeder and 20-bin sorter...
Page 159 DOCUMENT FEEDER (OPTION) DOCUMENT FEEDER (OPTION) Original Feed: Automatic reverse document feed (ARDF) 2 sided originals mode Automatic document feed (ADF) 1 sided originals mode Semi-automatic document feed (SADF) Single copies mode Original size: Original weight: Number of originals to be set: Paper Weight (g/m Maximum number of originals to be...
Page 160 20-BIN SORTER STAPLER (OPTION) 20-BIN SORTER STAPLER (OPTION) Paper size for bins: Sorting: See page 77. Stapling: See page 80. Stacking: See page 82. Paper weight for bins: Sorting: See page 77. Stapling: See page 80. Stacking: See page 82. Bin capacity: Sorting: See page 77.
Page 161 10-BIN SORTER STAPLER (OPTION) 10-BIN SORTER STAPLER (OPTION) Paper size for bins: Sorting: See page 77. Stapling: See page 80. Stacking: See page 82. Paper weight for bins: Sorting: See page 77. Stapling: See page 80. Stacking: See page 82. Bin capacity: Sorting: See page 77.
Page 162 10-BIN SORTER (OPTION) 20-BIN SORTER (OPTION) 20-BIN SORTER (OPTION) Paper size for bins: Sorting: See page 77. Stacking: See page 82. Paper weight for bins: Sorting: See page 77. Stacking: See page 82. Bin capacity: Sorting: See page 77. Stacking: See page 82.
Page 163: 1000-Sheet Tray Unit (Option)
1000-SHEET TRAY UNIT(OPTION) 500-SHEET TRAY UNIT (OPTION) 500-SHEET TRAY UNIT (OPTION) Paper size: See pages 113 and 114. Paper weight: 64 ~ 80 g/m Paper capacity: 500 sheets (250 sheets (80 g/m ) for each tray) Power source: DC 24V, 5V, AC 220 ~ 240V (from copier) Power consumption: Average: less than 22W (copying)
Page 164 INDEX INDEX copies, reduced, 49 copies, two-sided, 24, 73 - 76 copy paper, 151 Add Staple indicator, 90 Counter up/down, 123 Add Toner indicator, 90 cover ADF free size, 130 blank front, 62 ADS priority selection, 126 blank front and back, 63 APS 8K/16K detection, 131 copied front, 59 APS priority selection, 122...
Page 165 INDEX Basic, 2 With 1000-sheet large capacity tray, 2 image density, 41 With 1000-sheet LCT & unit for Image density level selection, 126 2 sided copy, 2 image density, adjusting, 41 Image shift margin adjustment, 128 Image shift/erase, 127 indicators OHP Slip sheet, 64 Basic, 10 One-to-one Copying, 40...
Page 166 INDEX SETTING, 139 - 141 SETTING A STACK OF ORIGI- NALS IN THE DF, 32 - 33 U codes, 91 SETTING ONE ORIGINAL AT A unit for two-sided copying, 5 TIME IN THE DF, 34 - 36 USE AND STORAGE OF SUP- SETTING ORIGINALS, 29 PLIES, 151 - 152 SETTING ORIGINALS ON THE...

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Ricoh Aficio FT4027 Operating Instructions Manual

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