Ricoh 2105 Operating Instructions Manual
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Ricoh 2105 Operating Instructions Manual

Printer/scanner unit
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Table of Contents

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Download this manual See also: Network Manual, Manual
Printer/Scanner Unit
Network Scanner
Preparations for Use as a Network Scanner
Setting Originals
Sending Stored Scan Data by E-mail
Using the Network Delivery Scanner Function
Using the Document Server Function
Using the Network TWAIN Scanner Function
Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Type 2105

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh 2105

  • Page 1: Operating Instructions

    Printer/Scanner Unit Type 2105 Operating Instructions Scanner Reference Network Scanner Preparations for Use as a Network Scanner Setting Originals Sending Stored Scan Data by E-mail Using the Network Delivery Scanner Function Using the Document Server Function Using the Network TWAIN Scanner Function...
  • Page 2 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. The scanner function is available when the Printer/Scanner option is installed in your machine.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the PDF file manuals. ❒...
  • Page 4 • Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. ❖ ❖ ❖ ❖ Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver &...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options .................... 2 1. Network Scanner Outline........................3 E-mail ......................... 3 Network Delivery Scanner..................4 Document Server ....................... 5 Network TWAIN Scanner ................... 6 Control Panel......................
  • Page 6 5. Using the Network Delivery Scanner Function Preparation for Delivering...................57 Screen Configuration ....................58 Delivering Stored Scan Data................59 Delivery Procedure....................59 Simultaneous Delivery and Storage.................66 Checking the Status of Delivery ................. 68 6. Using the Document Server Function Storing Data......................69 Storage Procedure ....................70 Viewing a List of Stored Files ................74 Viewing the List ......................

  • Page 7: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating.

  • Page 8: Names Of Major Options

    Names of Major Options Major options of this machine are referred to as follows in this manual: • Printer/Scanner Unit Type 2105 → printer/scanner controller The following software products are referred to using a general name: • DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional •...

  • Page 9: Network Scanner

    1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a net- work scanner. As a network scanner, the machine can send e-mail, operate as a network deliv- ery scanner, store scan data in the Document Server, and operate as a network TWAIN scanner.

  • Page 10: Network Delivery Scanner

    Network Scanner Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession- al. The data from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. Reference p.57 “Using the Network Delivery Scanner Function”...

  • Page 11: Document Server

    Outline Reference For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”. Document Server The data from a scanned original is stored as a document on the hard disk of the machine and can be viewed, copied, or deleted using DeskTopBinder V2 Lite/Professional from a client computer via a network.

  • Page 12: Network Twain Scanner

    Network Scanner Network TWAIN Scanner The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 [optional], or a wireless LAN). Originals can be scanned with the same operation used for SCSI- and USB-connected scanners. Reference p.85 “Using the Network TWAIN Scanner Function”...

  • Page 13: Control Panel

    Control Panel Control Panel This illustration shows the control panel when options are installed. ZJDS051N { { { { Status indicator} } } } { { { { Clear Modes} } } } key Machine status is described by this indi- Press to clear the current settings.

  • Page 14: Display Contents

    Network Scanner x: Misfeed indicator Function keys M: Open Cover indicator Press the { { { { Copy} } } } , { { { { Document Server} } } } , {Printer} } } } , or { { { { Scanner} } } } key to activate the d: Add Staple indicator respective function.
  • Page 15 Control Panel Using as a network delivery scanner Press the { { { { Scanner} } } } key to display the Network Delivery Scanner screen (when [Delivery Server] has been selected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel]. Reference For information about Destination List Priority, see p.17 “Scanner Settings”.
  • Page 16 Network Scanner...

  • Page 17: Preparations For Use As A Network Scanner

    2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.
  • Page 18 Preparations for Use as a Network Scanner Settings Default TWAIN Delivery E-mail Store ❍ ❍ ❍ ❍ Scanner Send/Store 10 seconds. Settings Connection Timeout See p.17 “Scanner ❍ ❍ ❍ Compression Settings”. (Black & White) ❍ ❍ ❍ Compression Standard (Gray Scale) ❍...

  • Page 19: Basic Settings

    Initial Scanner Setup Note Basic Settings ❒ An image is scanned in black & white with Photo, and in gray- Various basic settings (scan type, res- scale with Gray Scale. As a gen- olution, image density, scan size) can e r a l r u l e , s c a n n i n g f or t h e be set.
  • Page 20 Preparations for Use as a Network Scanner F F F F Select a value for each item (scan Setting procedure type, resolution, image density, A A A A scan size). Press the { { { { User Tools} } } } key. ZJBS050N B B B B Press [Scanner Features].
  • Page 21 Initial Scanner Setup C C C C Enter the scan starting point in re- Selecting a custom size lation to the standard scan start- ing point. When selecting [Custom Size] as the scan size, follow the procedure be- Select and enter values for [X2] and low.

  • Page 22: Original Size

    Preparations for Use as a Network Scanner E E E E Depending on how the original is When all dimensions are entered, positioned, the scan area will be as press [OK]. shown. Original orientation Original orientation [Reverse Orientation]:[OFF] [Reverse Orientation]:[OFF] F F F F [Reverse Orientation]:[ON] [Reverse Orientation]:[ON]...

  • Page 23: Scanner Settings

    Initial Scanner Setup E E E E • When [Immediate] is selected, the Select the set of settings you want machine will switch to the net- to delete. work TWAIN scanner function at once. • When [Set Time] is selected, you can enter the delay time with the number keys (3 to 30 sec- onds).
  • Page 24 Preparations for Use as a Network Scanner ❖ ❖ ❖ ❖ Destination List Priority ❖ ❖ ❖ ❖ Divide & Send E-mail Select a destination list to be dis- This function is effective only played when the machine is in the when [On] is selected for [Max.
  • Page 25 Initial Scanner Setup ❖ ❖ ❖ ❖ File Type Priority • If [On] is selected, enter the number of seconds (3 - 900) for Select whether to send the data of the Job Reset Time in Adding scanned originals using a single Original with the number keys.
  • Page 26 Preparations for Use as a Network Scanner Note Note ❒ Even if [On] is selected for [Job ❒ When printed, all records are Reset Time in Adding Original], the deleted after printing. When not countdown to scan another printed, records over the limit original stops when scanning are automatically deleted in conditions are changed, the ex-...

  • Page 27: Subject Settings

    Initial Scanner Setup E E E E Change the setting. Setting procedure This section describes the steps for making subject settings. A A A A Press the { { { { User Tools} } } } key. B B B B Press [Scanner Features].
  • Page 28 Preparations for Use as a Network Scanner Deleting programed subject settings A A A A Press the { { { { User Tools} } } } key. B B B B Press [Scanner Features]. C C C C Press the [Subject Settings] tab. D D D D Press [Delete].

  • Page 29: Installing Software

    Installing Software Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” con- tains the necessary software to use the machine as a network scanner. The CD- ROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.
  • Page 30 Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows. Installation Sequence Insert the CD-ROM. TWAIN Driver Ver.3 TWAIN Driver The installer starts up. ScanRouter V2 Lite ScanRouter V2 ScanRouter Administration Select V2 Lite the software.

  • Page 31: Software For Using A Network Twain Scanner

    Installing Software Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite.

  • Page 32: Software For Using The Network Delivery Scanner Function

    Preparations for Use as a Network Scanner Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install Scan- Router V2 Lite on the delivery server. To check an in-tray or retrieve documents, it is necessary to install DeskTopBinder V2 Lite on the client computer.

  • Page 33: Desktopbinder V2 Lite

    Installing Software DeskTopBinder V2 Lite Use Auto Run for installation. Preparation Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.29 “DeskTopBinder V2 Lite”. A A A A Start Windows, and then insert the supplied CD-ROM labeled “Scanner Driver &...

  • Page 34: Software Supplied On Cd-Rom

    Preparations for Use as a Network Scanner Software Supplied on CD-ROM List of files Wizard for the TWAIN driver and utilities Drivers Twain TWAIN driver for Windows 95/98/Me, Drive Windows XP, Windows 2000, Windows NT 4.0 Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Administration Utility DeskV2...
  • Page 35 Installing Software • Memory Operating system min. operation memory + 8 MB (64 MB or more recom- mended) • Hard disk space 100 MB or more • Display resolution 800 × 600 pixels, 256 colors or higher • Network protocol TCP/IP DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration...
  • Page 36 Preparations for Use as a Network Scanner • Display resolution 800 × 600 pixels, 64K colors or higher • Network protocol TCP/IP ❖ ❖ ❖ ❖ Software installed with DeskTopBinder V2 Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server.
  • Page 37 Installing Software • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) •...
  • Page 38 Preparations for Use as a Network Scanner...

  • Page 39: Setting Originals

    3. Setting Originals This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a computer, the placement of the original and the settings made on the control panel and scanner driver must match.

  • Page 40: Placing On The Exposure Glass

    Setting Originals When scanning using the delivery scanner Speci- function, Document fy the Server function, or for orien- sending e-mail. tation. (Specified on the con- trol panel screen) When scanning using the TWAIN scanner function (Specified in the Scan- ner Control dialog box) The original displayed on a computer...

  • Page 41: Placing In The Auto Document Feeder

    Placing Originals When using the machine as a net- Attempting to use unsuitable orig- work TWAIN scanner, this orien- inals in the ADF can lead to a mis- tation is the standard setting for feed and damage to the originals. the TWAIN driver.
  • Page 42 Setting Originals When placing the bottom edges of the originals first. When using the machine as a net- work TWAIN scanner, this orien- tation is the standard setting for the TWAIN driver. Normally, use this orientation for placement. Note ❒ Originals with different sizes can be placed at the same time.

  • Page 43: Original Orientation And Scan Area

    Original Orientation and Scan Area Original Orientation and Scan Area To correctly display the top/bottom For a Network Delivery orientation of a scanned original on a computer, original orientation and Scanner and E-mail page flow must be set when placing the original.
  • Page 44 Setting Originals Top to top Note original: ❒ Select [SADF] for adding orig- inals one by one, or select Top to bot- [Batch] for adding the origi- tom original: nals in batches. ❒ Select whether [SADF] or [Batch] is displayed using the initial scanner setting [Origi- Note ❒...

  • Page 45: For A Network Twain Scanner

    Original Orientation and Scan Area Mixed size selection For a Network TWAIN Scanner A When originals of different A A A A Open the [Scanner Properties] dia- sizes are placed, make sure that log box. [Mixed Sizes] is selected. Reference Note ❒...

  • Page 46: Scanning Originals In Several Times

    Setting Originals Note Scanning Originals in Several ❒ When placing originals on the Times exposure glass, if [On] is select- ed in [Job Reset Time in Adding A large number of originals can be Original], it is not necessary to se- scanned as a single document by di- lect SADF or Batch in [Original viding them and scanning them indi-...
  • Page 47 Original Orientation and Scan Area F F F F When there are other originals to scan, place them within the speci- fied time. When placed, the originals are fed and scanned automatically. G G G G Repeat from step F F F F until all origi- nals are scanned.
  • Page 48 Setting Originals...

  • Page 49: Sending Stored Scan Data By E-Mail

    4. Sending Stored Scan Data by E-mail Stored scan data can be sent to a specified destination using e-mail. This chapter explains the preparation for sending data by e-mail, various display screens, de- livery procedures, and how to check the sending result when this function is used.

  • Page 50: Screen Configuration

    Sending Stored Scan Data by E-mail Screen Configuration The screen configuration when using the machine for e-mail is as shown. E-mail icon ( [Attach Sender's Name] [Attach Sub- ject] [File Type] Displays that the screen for sending e- mail is displayed. Set the sender and the subject of the doc- ument to be delivered.

  • Page 51: Procedure For Sending E-Mail

    Procedure for Sending E-mail Procedure for Sending E-mail C C C C Data is sent after specifying scan set- Make sure that no previous set- tings and the destination. tings remain. A A A A Press the { { { { Scanner} } } } key. Note ❒...
  • Page 52 Sending Stored Scan Data by E-mail When selecting a destination Using a short ID number to select from the list a destination A Press the title for the destina- A Press [Registration No.]. tion. The destinations for that B Use the number keys to enter title are displayed.
  • Page 53 Procedure for Sending E-mail B Press [Destination Name]. Reference For information about how to enter characters, see Gener- al Settings Guide. C Press [OK]. Note ❒ To change the e-mail address that has been entered, press [Modify] displayed on the right side of [Manual Input].
  • Page 54 Sending Stored Scan Data by E-mail E Select a destination. B Select a user program of scan settings. F Press [Exit]. C Press [OK]. Checking selected destinations A Use the destination field at the top of the screen to check which destinations are select- Note ❒...
  • Page 55 Procedure for Sending E-mail C Press [OK]. When selecting a sender from the H H H H list Select the file type if necessary. A Press [File Type]. A Press [Attach Sender's Name]. B Select the file type of the file to be attached to the e-mail from the displayed types.
  • Page 56 Sending Stored Scan Data by E-mail C For a reception confirmation e- B Use the number keys to enter mail, press [Return Receipt]. the five-digit short ID number that has been assigned to a sender. If the entered number is less than five digits long, press the { { { { #} } } } key after the last number.
  • Page 57 Procedure for Sending E-mail C Press [Destination Name]. Note ❒ When [Return Receipt] is se- To search using e-mail address- es, press [E-mail Address]. lected, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here.
  • Page 58 Sending Stored Scan Data by E-mail F Select the sender. I Press [OK]. Note ❒ When [Return Receipt] is select- ed, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. Howev- er, if the mailing software used by the destination party does not support MDN (Message...

  • Page 59: Simultaneous Storage And Sending Of E-Mail

    Procedure for Sending E-mail K K K K B Select a subject. Press the { { { { Start} } } } key. Note ❒ To interrupt scanning, press the { { { { Stop} } } } key or press [Stop] on the screen.
  • Page 60 Sending Stored Scan Data by E-mail A A A A H H H H Place the original, and then adjust If required, specify a user name, the settings for original size and file name, and password for the orientation if required. file to be stored.

  • Page 61: Checking The Status Of E-Mail

    Checking the Status of E-mail Checking the Status of E-mail B B B B The status of the last 50 e-mails can be Check the displayed records. checked. For every new e-mail record after 50, the oldest record is deleted. Note ❒...
  • Page 62 Sending Stored Scan Data by E-mail...

  • Page 63: Using The Network Delivery Scanner Function

    5. Using the Network Delivery Scanner Function Stored scan data can be sent to a specified destination using the network deliv- ery scanner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

  • Page 64: Screen Configuration

    Using the Network Delivery Scanner Function Screen Configuration The screen configuration when using the machine as a network delivery scanner is as shown. Network delivery scanner icon [Switch Dest. List] Press to switch a destination list from the delivery server to the destination list of Shows that the screen for network deliv- this machine.

  • Page 65: Delivering Stored Scan Data

    Delivering Stored Scan Data Delivering Stored Scan Data C C C C Make sure that no previous set- Delivery Procedure tings remain. Data is delivered after scan settings Note and destination are specified. If nec- ❒ If a previous setting remains, essary, you can select a sender and a press the { { { { Clear Modes} } } } key.
  • Page 66 Using the Network Delivery Scanner Function C To select more destinations, re- When selecting a destination peat step B B B B . from the list Note A Press the title for the destina- ❒ To deselect a destination, tion. The destinations for that press the destination once title are displayed.
  • Page 67 Delivering Stored Scan Data E Select a destination. Searching for a destination to select A Press [Search]. B Press [Destination Name]. F Press [Exit]. Manual entry of a destination Note Note ❒ When using ScanRouter V2 Pro- ❒ When using ScanRouter V2 fessional, it is possible to enter Professional, it is possible to the destination e-mail address...
  • Page 68 Using the Network Delivery Scanner Function G G G G C Press [OK]. Make the basic settings. Note To make the basic settings, recall ❒ Pressing the { { { { Check Modes} } } } stored settings or make the settings individually.
  • Page 69 Delivering Stored Scan Data Making the settings individually When selecting a sender from the list A Press [Scan Settings]. A Press [Attach Sender's Name]. B Select items such as resolution and original size, and then change their settings. B Select the sender. Scan settings can be made in the same way as basic settings.
  • Page 70 Using the Network Delivery Scanner Function ❒ When [Return Receipt] is se- B Use the number keys to enter lected, an e-mail notifying the five-digit short ID number that the document file has that has been assigned to a been read by the destination sender.
  • Page 71 Delivering Stored Scan Data Reference Searching for a sender to select For information about how A Press [Attach Sender's Name]. to enter characters, see Gener- al Settings Guide. E Press [OK]. F Select a sender. G Press [Exit]. H Press [OK]. I I I I If required, select a subject.

  • Page 72: Simultaneous Delivery And Storage

    Using the Network Delivery Scanner Function J J J J B Select a subject. Press the { { { { Start} } } } key. Note ❒ To interrupt scanning, press the { { { { Stop} } } } key or [Stop] in the dis- played screen.
  • Page 73 Delivering Stored Scan Data E E E E Press [Store File]. F F F F Make sure [Send & Store] is select- G G G G If required, specify a user name, file name, and password for the file to be stored. Reference p.71 “Specifying file informa- tion”...

  • Page 74: Checking The Status Of Delivery

    Using the Network Delivery Scanner Function Checking the Status of Delivery B B B B The status of the last 50 deliveries can Check the displayed records. be checked. For every new delivery record after 50, the oldest record is deleted.

  • Page 75: Using The Document Server Function

    6. Using the Document Server Function Data obtained by scanning originals can be stored in the hard disk of the ma- chine using the Document Server, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed, retrieved, or deleted with a client computer.

  • Page 76: Storage Procedure

    Using the Document Server Function D D D D Place the original in the machine, Storage Procedure and then adjust the settings for original size and orientation if re- Scan and store the document in the quired. Document Server. A A A A Reference Press the { { { { Scanner} } } } key.
  • Page 77 Storing Data Note Making settings individually ❒ To store, send by e-mail, or A Press [Scan Settings]. deliver scanned data, press [Send & Store]. See p.66 “Si- B Select items such as resolution multaneous Delivery and and original size and change Storage”...
  • Page 78 Using the Document Server Function B B B B Note Specify file information. ❒ The file name can be up to 64 char- acters long. The user name can be Specifying a user name up to 20 characters long. The first 16 characters are shown on the A Press [User Name].
  • Page 79 Storing Data C C C C Press [OK] to return to the previ- Specifying a file name ous screen. Scanned data files are automatical- ly named SCAN0001, SCAN0002, etc. If necessary, you can change the file name. A Press [File Name]. The soft keyboard is displayed for entering a file name.

  • Page 80: Viewing A List Of Stored Files

    Using the Document Server Function Viewing a List of Stored Files C C C C From the list of stored files, you can Press [Select Stored File]. delete the files stored in the Docu- ment Server or change the file infor- mation.

  • Page 81: Viewing The List

    Viewing a List of Stored Files Viewing the List The list of stored files has the following elements. ❖ ❖ ❖ ❖ When [Manage/Delete File] is selected ❖ ❖ ❖ ❖ When [Send] is selected...
  • Page 82 Using the Document Server Function ❖ ❖ ❖ ❖ When displaying information of a selected stored file Keys for searching files Keys for changing file informa- tion Switch to the screens for searching for a file by user name or file name, or to Use for deleting the selected file or the screen for displaying all files.
  • Page 83 Viewing a List of Stored Files - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown as below when using Desk- TopBinder V2 Lite. Connected device name All Users The files stored in the connected device All files stored in the connected device are displayed on the desk tree divided are displayed.

  • Page 84: Searching For Files

    Using the Document Server Function The search starts, and files whose Searching for Files name starts with the entered string are displayed. You can search for files from the stored files using the user name or file name. Searching by file name A A A A On the screen with the list of stored files, press [Search].

  • Page 85: Sending Or Delivering Stored Files

    Viewing a List of Stored Files Note Sending or Delivering Stored ❒ The user names shown here are Files names that were registered on the Key Operator Tools tab in Files stored in the Document Server System Settings. To enter a user can be sent as e-mail or delivered to name not shown here, press the delivery server.
  • Page 86 Using the Document Server Function Note ❒ When you select a password protected file, the Password screen appears. After you have entered the correct password and pressed [OK], the file will be selected. D D D D To select multiple files, repeat C C C C step Note...

  • Page 87: Managing Stored Files

    Managing Stored Files Managing Stored Files A A A A Display the list of stored files by pressing [Select Stored File]. - Displaying and Downloading Stored Files Using a Web Reference Browser p.74 “Viewing a List of Stored Files” Using a Web browser in a client com- puter, you can display or download B B B B Press the [Manage/Delete File] tab.

  • Page 88: Changing File Information

    Using the Document Server Function D D D D C C C C Press [Delete File]. Select the file for which you want to change the file information. A confirmation message for file de- leting appears. Note E E E E ❒...
  • Page 89 Managing Stored Files B Select the new user name. Changing the file name A Press [Change File Name]. Note ❒ The user names shown here are names that were regis- The soft keyboard is displayed tered on the Key Operator for changing the file name.
  • Page 90 Using the Document Server Function B Enter a new four-digit pass- word. C Press [OK]. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. E E E E Make sure that the file informa- tion was changed as necessary, and press [OK].

  • Page 91: Using The Network Twain Scanner Function

    7. Using the Network TWAIN Scanner Function This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.

  • Page 92: Scanning Originals

    Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan Note originals using the network TWAIN ❒ The name of the scanner cur- scanner function. rently being used is shown A A A A on the title bar of the dialog Start DeskTopBinder V2 Lite, and bo x.
  • Page 93 Scanning Originals C Click [Close]. Note ❒ For advanced settings, click Note [Detail] to display the Detail ❒ If the original preview is dis- window. For information played, a network TWAIN about the Detail window, see scanner cannot be used from TWAIN driver Help.

  • Page 94: Functions Of The Twain Driver

    Using the Network TWAIN Scanner Function Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver: Reference For more information about these functions or other functions, see TWAIN driver Help. ❖ ❖ ❖ ❖ Automatic Tilt Correction This function automatically cor- rects character strings that were scanned slanted.

  • Page 95: Appendix

    8. Appendix Relationship between Resolution and Data Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the data size is shown be- low.

  • Page 96: When Using As A Network Twain Scanner

    Appendix When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a net- work TWAIN scanner, see TWAIN driver Help. ❖ ❖ ❖ ❖ When Binary or Halftone is selected as the Colors/Gradations The originals can be scanned using combinations marked with ❍...
  • Page 97 Relationship between Resolution and Data Size ❖ ❖ ❖ ❖ When Gray Scale is selected as the Colors/Gradations The originals can be scanned using combinations marked with ❍ in the table. 1000 1100 1200 ❍ ❍ ❍ ❍ ❍ ❍ ❍...

  • Page 98: Relationship Between File Type Specified And File Type Used When Sending E-Mail

    Appendix Relationship between File Type Specified and File Type Used When Sending E-mail The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type. File type Single page Multi page...

  • Page 99: Troubleshooting

    Troubleshooting Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

  • Page 100: When An Error Message Appears On The Control Panel

    Appendix When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative.
  • Page 101 Troubleshooting Message Causes and solutions Cannot detect original size. Select a scan size. • Place the original correctly. • Specify the scan size. Note • When placing an original directly ❒ These messages appear alternately. on the exposure glass, the lift- ing/lowering action of the ADF triggers the automatic original size detection process.
  • Page 102 Appendix Message Causes and solutions Exceeded max. number of pages per file. Do you want to The maximum number of pages per store the scanned pages as 1 file? file is 1,000. Specify whether to use the data or not. Scan the pages that were not scanned and store them as a new file.
  • Page 103 Troubleshooting Message Causes and solutions No HDD is available for this function. Cannot store. Set Files can be scanned with TWAIN by original and select the TWAIN settings from the PC. switching to the network TWAIN scanner function. Out of paper in Tray 1. Load paper in the tray indicated.
  • Page 104 Appendix Message Causes and solutions Sending the data to the delivery server has failed. The While a file was being sent to the de- data will be sent later. livery server, a network error oc- curred and the file could not be sent correctly.
  • Page 105 Troubleshooting Message Causes and solutions The selected file is currently in use. Cannot change the The name of a file that is being edited file name. with DeskTopBinder V2 Lite/Pro- fessional or that is waiting for deliv- ery cannot be changed. Try the operation again after editing is fin- ished or delivery is canceled.

  • Page 106: When An Error Message Appears On The Client Computer

    Appendix When an Error Message Appears on the Client Computer This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used. Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again.
  • Page 107 Troubleshooting Message Causes and solutions [Failed to create the file.] There is not enough free space on the hard disk. Delete the unnecessary files. [Failed to save the preview image.] There is not enough free space on the hard disk. Delete the unnecessary files. [Insufficient memory.
  • Page 108 Appendix Message Causes and solutions [Scanner is not available. Check the scanner connection • Check whether the main power switch of the machine is turned off. status.] • Check whether the machine is connect- ed to the network correctly. • Deselect the personal firewall function of the client computers.

  • Page 109: Specifications

    Specifications Specifications Scan method Flat bed scanning Image sensor type CCD Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394(optional), and wireless LAN(optional) A3/297 × 432 mm (11 × 17 inches) Maximum scan size Scan density 600 dpi Variable range of scan resolution •...

  • Page 110: Index

    INDEX Automatic Tilt Correction , 88 Job Reset Time in Adding Original , 19 Auto run program , 23 List displays Stored Files , 75 Basic Settings , 13 Max. E-mail Size , 18 Checking the status of delivery , 68 {Check Modes} } } } key , 7 Mixed Original Sizes Priority , 20 {Clear} } } } key , 7...
  • Page 111 Save , 87 Scanning mode registration , 88 Scanning originals , 86 ScanRouter V2 Lite , 30 Scan size , 13 Scan type , 13 Selecting a custom size , 15 Select Title , 18 Sender’s Name Default , 18 Send/Store Connection timeout , 17 Software supplied on CD-ROM , 28 {Start} } } } key , 7...
  • Page 112 B580-8707A...
  • Page 113 Network interface cable with ferrite core must be used for RF interference suppression. Declaration of Conformity Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 2105 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules.
  • Page 114 EN USA B580-8707A...

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