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Ricoh MP 161F Operating Instructions Manual

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
Getting Started
1
Entering Text
2
Appendix
3
Operating Instructions
About This Machine

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  • Page 1 Operating Instructions About This Machine Getting Started Entering Text Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
  • Page 3 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

  • Page 5: What You Can Do With This Machine

    What You Can Do with This Machine This section introduces the features of this machine. Note ❒ For details about additional items, see “Other Items”. ❒ Some functions may not be available depending on your machine type. Reference p.11 “Other Items” Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, facsimile, printer, and scanner functions.

  • Page 6: Paperless Fax Transmission

    Paperless Fax Transmission You can send a file by fax without printing it. Transmission You can send a fax from your computer over the network (Ethernet, or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).

  • Page 7: Fax Transmission And Reception Through The Internet

    Fax Transmission and Reception Through the Internet You can send fax documents via e-mail by specifying the recipient's e-mail ad- dress (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). You can send fax documents by specifying IP-fax destination using IP addresses (IP-Fax Transmission).

  • Page 8: Using The Scanner In A Network Environment

    Using the Scanner in a Network Environment You can use a scanner over the network. ARC005S • You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference. •...

  • Page 9: Administrating The Machine (Security Functions)

    Administrating the Machine (Security Functions) You can prevent information leakage by managing the machine. ARC006S • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Reference. • By setting passwords, you can prevent unauthorized access via the network. See Security Reference.

  • Page 10: Monitoring The Machine Via Computer

    Monitoring the Machine Via Computer You can change the machine's settings and monitor its status from a connected computer. ARC007S Web Image Monitor lets you configure and operate the machine using a Web browser on a computer. You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the machine.

  • Page 11: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions........... iii Paperless Fax Transmission..................iv Fax Transmission and Reception Through the Internet ..........v Using the Scanner in a Network Environment ............vi Administrating the Machine (Security Functions).............
  • Page 12 3. Appendix Dos and Don'ts.....................35 Software and Utilities Included on the CD-ROM ..........36 Viewing the Contents of the CD-ROM ..............37 Printer Drivers for This Machine................37 TWAIN Driver ......................38 LAN-Fax Driver ......................39 DeskTopBinder Lite....................40 SmartDeviceMonitor for Admin ................41 DeskTopBinder-SmartDeviceMonitor for Client ............42 Installing the Operating Instructions ..............

  • Page 13: Notice

    Notice Important Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.

  • Page 14: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes.

  • Page 15: Safety Information

    Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
  • Page 16 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
  • Page 17 R CAUTION: • Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water. • If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

  • Page 18: Positions Of Rwarning And Rcaution Labels

    Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ARC017S High temperature. Be careful of hot parts when clearing paper jams.

  • Page 19: Energy Star Program

    ENERGY STAR Program ® ENERGY STAR Program ® The ENERGY STAR Program encourages energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi- function devices.

  • Page 20: Specifications

    • Duplex Priority We recommend the duplex function. This function is less of a burden to the environ- ment. For applicable machines, duplex function (one-sided originals → two-sided copies) can be selected preferentially when the operation switch or the {Clear Modes} key is pressed, or the machine resets automatically.

  • Page 21: Getting Started

    1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. ARC031S ARDF Internal tray Place a stack of originals here face up. Copied or printed paper or fax messages are delivered here.
  • Page 22 Getting Started Main power switch Control panel If the machine is not powered on after See p.12 “Control Panel”. pressing the operation switch, check that Front cover the main power switch is turned on. If it Open to access the inside of the machine. is off, turn it on.

  • Page 23: Other Items

    Guide to Components Other Items This section introduces the names and functions of the other main items. External Items This section provides explanations about external items. ARC008S Exposure glass cover Paper tray unit (Tray 2) Lower this cover over originals. Holds 500 sheets.

  • Page 24: Control Panel

    Getting Started Control Panel This illustration shows the control panel of a machine that has fax and printer/scanner installed. ARC042S {Check Destination} key (scanner Receive File indicator (facsimile mode) and facsimile mode) Remains lit when fax memory receives a Press to check the specified destination. file.
  • Page 25 Control Panel Selection keys Number keys Correspond to items on the display. Press Press to enter numeric values. to select the corresponding item. {OK} key Scroll keys Press to set a selected item or an entered Press to select an item. numeric value.
  • Page 26 Getting Started {Resolution} key (facsimile Quick Dial keys mode) Press to enter letters and symbols. See “Entering Text”. Press to select the regis- Press to specify the resolution of the fax. tered destination at a single touch. See See “Resolution”, Facsimile Reference. Facsimile Reference and Scanner Reference.

  • Page 27: Display

    Display Display The display panel shows machine status, error messages, and function menus. When you select or specify an item on the display panel, it is highlighted like Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display. The copy display is set as the default screen when the machine is turned on.

  • Page 28: When The Authentication Screen Is Displayed

    Getting Started When the Authentication Screen is Displayed When Basic Authentication, Windows Authentication, LDAP Authentication, or Inte- gration Server Authentication is enabled, the authentication screen appears. The ma- chine is operable only if you enter a valid user name and password. If user code authentication is enabled, you cannot use the machine until you enter a valid user code.

  • Page 29: Login (Using The Control Panel)

    When the Authentication Screen is Displayed Login (Using the Control Panel) Use the following procedure to log in when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is enabled. Enter the login user name, and then press the {OK} key. Enter the login password, and then press the {OK} key.

  • Page 30: Login (Using A Printer Driver)

    Getting Started Login (Using a Printer Driver) If Basic Authentication, Windows Authentication, LDAP Authentication, or In- tegration Server Authentication is enabled, make encryption settings in the properties screen of the driver, and then specify a login user name and password. Note ❒...

  • Page 31: Changing Modes

    Changing Modes Changing Modes Note ❒ You cannot switch modes during initial setup. ❒ The copy display is displayed as default after power on. You can change this default setting. For the setting procedure, see “General Features”, General Settings Guide. ❒...

  • Page 32: Turning On The Power

    Getting Started Turning On the Power This section describes how to turn on/off the power. ❖ Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make use of each function.

  • Page 33: Turning On The Power

    Turning On the Power Note ❒ Do not turn off the main power switch immediately after turning it on. Do- ing so may result in damage to the memory, leading to malfunctions. ❒ When the message “ Restart is required due to a functional er- ”...

  • Page 34: Turning Off The Main Power

    Getting Started Note ❒ Even if you press the operation switch, the indicator does not go out, but flashes in the following case: • During communication with external equipment. Turning Off the Main Power Turn off the main power as follows: Important ❒...

  • Page 35: Saving Energy

    Turning On the Power Saving Energy This machine has the following energy saving function. ❖ Auto off (Copier only) This machine automatically turns itself off when a job is finished, after a cer- tain period of time has elapsed. This function is called “Auto off”. You can change the Auto Off time.
  • Page 36 Getting Started...

  • Page 37: Entering Text

    2. Entering Text This section describes how to enter characters. Entering Text When you enter a character, it appears at the cursor position. If there is a character already at the cursor position, the newly entered character appears before it. Available Characters You can enter the following characters: •...

  • Page 38: How To Enter Text

    Entering Text ❖ Number keys Use to enter numbers. ❖ {Quick Dial 01} key to {Quick Dial 09} key (A to Z) Press these to enter upper and lower case letters. ❖ {Clear/Stop} key Deletes a character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.
  • Page 39 Entering Text Entering letters Press the {Shift} key to switch between lowercase, uppercase, User Text, and Cyrillic characters. Press a Quick Dial key. A letter is entered and the cursor moves along one space. ❖ Keyboard Type A ARC024S...
  • Page 40 Entering Text ❖ Keyboard Type B Press one of the following Quick Dial keys to display a basic letter, and then press {Quick Dial 16} to select one of its variations. ARC025S...
  • Page 41 Entering Text ❖ Keyboard Type C This keyboard type allows you to enter Polish, Hungarian, and Czech let- ters. Press one of the following Quick Dial keys to display a basic letter, and then press {Quick Dial 16} to select one of its variations. ARC026S...
  • Page 42 Entering Text ❖ Keyboard Type D This keyboard type allows you to enter Russian letters. Press the {Shift} key to enter Cyrillic character mode. To enter a letter, press the corre- sponding Quick Dial key indicated in the table below. Press the key repeat- edly until the required letter is displayed.
  • Page 43 Entering Text Depending on the selected keyboard type, you can enter the following symbols. ❖ Keyboard Type A AMA031S ❖ Keyboard Type B AMA032S...
  • Page 44 Entering Text ❖ Keyboard Type C AMA033S ❖ Keyboard Type D AMA034S...
  • Page 45 Entering Text Entering numbers Press the number keys. ARC041S The number is entered and the cursor moves. Deleting characters Use {W} or {V} to move the cursor to the character you want to delete. Press the {Clear/Stop} key. This will delete the character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.
  • Page 46 Entering Text Selecting a User Text You can select and use a User Text that is registered in [Prog/Change/Del User Text]. For details about registering User Texts, see “General Features”, General Set- tings Guide. Press the {Shift} key repeatedly to display [User Text]. Select the text you want to add using {U} or {T}, and then press the {OK} key.

  • Page 47: Appendix

    3. Appendix This section describes Dos and Don'ts and copy paper. Dos and Don'ts The following information should be kept in mind during use of this machine. R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

  • Page 48: Software And Utilities Included On The Cd-Rom

    Appendix Software and Utilities Included on the CD- Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scan- ner Driver and Utilities”, and “Manuals”. In “Manuals”, manuals are stored in PDF format and HTML format. The following are included on the three separate CD-ROMs: ❖...

  • Page 49: Viewing The Contents Of The Cd-Rom

    Software and Utilities Included on the CD-ROM Viewing the Contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROMs. Insert the CD-ROM into the CD-ROM drive. The installer starts. Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM. Printer Drivers for This Machine Printing requires installation of a printer driver for your operating system.

  • Page 50: Twain Driver

    Appendix ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5e and PCL 6) are included. These drivers allow your computer to communicate with this machine via a printer language. ❖ RPCS printer driver This printer driver allows the computer to communicate with the printer us- ing a printer language.

  • Page 51: Lan-Fax Driver

    Software and Utilities Included on the CD-ROM Note ❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha AXP, or PowerPC), this driver is not supported. LAN-Fax Driver This driver allows you to use LAN-Fax functions. ❖ File path The following folders are on the CD-ROM labeled “Printer Drivers and Utilities”: •...

  • Page 52: Desktopbinder Lite

    Appendix DeskTopBinder Lite This section explains the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files.

  • Page 53: Smartdevicemonitor For Admin

    Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using their IP addresses. We recommend that network administrators use this application.

  • Page 54: Desktopbinder-Smartdevicemonitor For Client

    Appendix DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\CLIENT\DISK1 ❖...

  • Page 55: Installing The Operating Instructions

    Installing the Operating Instructions Installing the Operating Instructions The supplied “Manuals” CD-ROM contains HTML format manuals. Install the manuals you want to use. Important ❒ The system requirements for installing the manuals are as follows: • Operating System: Windows 95/98/Me, Windows 2000/XP, Windows Server 2003, or Windows NT4.0 •...

  • Page 56: Pdf Manuals

    Appendix PDF Manuals The supplied CD-ROM contains PDF versions of the HTML user manuals. ❖ File path The PDF manuals are in the following folders on the CD-ROM: • About This Machine PDF MANUAL\ENGLISH\INTRO • General Settings Guide PDF MANUAL\ENGLISH\USERTOOL •...

  • Page 57: Opening The Installed Operating Instructions

    Opening the Installed Operating Instructions Opening the Installed Operating Instructions This section explains how to open installed manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens and the manual appears.

  • Page 58: Opening From The Cd-Rom

    Appendix Opening from the CD-ROM This section explains how to open a manual from the supplied CD-ROM. Click [Read manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears.

  • Page 59: Specifications For The Main Unit

    Specifications for the Main Unit Specifications for the Main Unit Following describes the specification of the main unit. ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: Dry electrostatic transfer system ❖...
  • Page 60 Appendix ❖ Copy paper size: " × 11"L, • Tray: A4L, A5K, B5 JIS (Japanese Industrial Standard)L, 8 " × 8 "K, 16KL " × 14"L, 8 " × 11"L, • Bypass: A4L, A5KL, B5 JISL, 8 " × 8 "...
  • Page 61 Specifications for the Main Unit ❖ Continuous copying count: 1 – 99 copies ❖ Copy paper capacity: • Tray 1: 250 sheets (80 g/m , 20 lb.) • Bypass: 100 sheets (80 g/m , 20 lb.) ❖ Power consumption: Main unit only Complete system Warm up Less than 900 W...

  • Page 62: Specifications For External Items

    Appendix Specifications for External Items Following describes the items to be externally installed to the machine body. Specification values represent the values when the copy function is used. Speci- fication values may vary depending on the function used. Exposure Glass Cover Lower this over originals.

  • Page 63: Paper Tray Unit (Tray 2)

    Specifications for External Items Note ❒ Specifications are subject to change without notice. Paper Tray Unit (Tray 2) ❖ Paper weight: 60 – 90 g/m (16 – 24 lb.) ❖ Paper size: " × 14"L, 8 " × 13"L, 8 "...

  • Page 64: Copy Paper

    Appendix Copy Paper This section describes recommended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following limitations apply to each tray: ❖ Paper tray 1 Paper type and Metric version Inch version Paper weight capacity "...
  • Page 65 Copy Paper Note ❒ Load paper into the paper tray with the print side facing up. ❒ Load paper into the bypass tray with the print side facing down. ❒ When using the bypass tray, it is recommended that you set the paper orien- tation to L.

  • Page 66: Unusable Paper

    Appendix Unusable Paper This section describes which types of paper are unusable on this machine. R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: •...

  • Page 67: Paper Storage

    Copy Paper Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or more). •...

  • Page 68: Index

    INDEX Add Toner indicator , 12 E-mail , v ARDF , 2 , 9 , 50 Energy-saving , 7 Auto off , 23 ENERGY STAR , 7 Entering letters , 27 Entering numbers , 33 Entering symbols , 30 Bluetooth unit , 11 Entering text , 25 Bypass tray , 9 Enter key (# key) , 12...
  • Page 69 Machine features , iii Receive File indicator , 12 Main Power , 20 Resolution key , 12 Main power indicator , 9 , 12 Right cover , 9 Main power switch , 9 RPCS , 37 Manuals , i Memory Trans. key , 12 Monitoring , viii Safety Information , 3 Saving Energy , 23...
  • Page 70 MEMO B284-7606...
  • Page 71 ® The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. ® is a registered trademark of Hewlett-Packard Company.
  • Page 72 Type for MP 161F/Aficio MP 161F/IS 2416F Type for MP 161SPF/Aficio MP 161SPF/IS 2416FPS Printed in China &"%$$ B284-7606...

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