Ricoh MP 171F Operating Instructions Manual
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Ricoh MP 171F Operating Instructions Manual

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See also: Troubleshooting Manual , Operating Instructions Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in this manual before using the machine.
Simple Search
1
Getting Started
2
Adding Paper
3
Adding Toner
4
Entering Text
5
Operating Instructions
6
Remarks
7
Appendix
8
Operating Instructions
About This Machine

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Summary of Contents for Ricoh MP 171F

  • Page 1 Operating Instructions About This Machine Simple Search Getting Started Adding Paper Adding Toner Entering Text Operating Instructions Remarks Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.

  • Page 3: Documentation For This Machine

    Documentation for This Machine About This Machine (This manual) ......................Troubleshooting ............................Copy Reference .............................. Using the various copier functions ......................Changing the default settings of the copier function, and related information ........Facsimile Reference ............................Sending and receiving faxes ........................

  • Page 4: Table Of Contents

    TABLE OF CONTENTS Documentation for This Machine........................1 Manuals for This Machine..........................6 Manuals List.................................8 What You Can Do with This Machine.......................9 Using This Machine as a Copier........................9 Using This Machine as a Printer........................9 Paperless Fax Transmission.........................10 Fax Transmission and Reception Over the Internet...................11 Using the Scanner in a Network Environment...................12 Administrating the Machine (Security Functions)..................12 Monitoring the Machine Via Computer.....................13...
  • Page 5 I want to operate the machine more effectively!..................29 Searching by Keyword............................31 Paper................................31 Register/Change/Delete..........................31 Settings................................32 Forwarding..............................32 Install................................32 2. Getting Started Guide to Components............................35 Other Items...............................38 External Items...............................38 Internal Items..............................38 Control Panel..............................40 Display Panel..............................44 Reading the Display and Using Keys......................44 Changing the Display Language........................45 When the Authentication Screen is Displayed....................46 User Code Authentication (Using the Control Panel)................46 User Code Authentication (Using a Printer Driver)..................47...
  • Page 6 3. Adding Paper Loading Paper..............................57 Loading Paper into the Paper Trays......................57 Orientation-Fixed Paper or Two-Sided Paper...................59 Changing the Paper Size..........................61 Changing the Paper Size in the Paper Tray (Tray 1)................61 Changing the Paper Size in the Optional Paper Tray Unit (Tray 2 and Tray 3)........64 Selecting the Paper Size with User Tools....................66 Recommended Paper Sizes and Types......................68 Envelopes................................71...
  • Page 7 Power Connection............................97 Maintaining Your Machine..........................99 Cleaning the Exposure Glass........................99 Cleaning the ADF............................99 Cleaning the Power Cable Plug.......................100 Counter................................101 Displaying the Total Counter........................101 8. Appendix Software and Utilities Included on the CD-ROM..................103 Viewing the Contents of the CD-ROM.....................103 Printer Drivers for This Machine........................103 TWAIN Driver............................105 LAN-Fax Driver............................105 DeskTopBinder Lite............................106...

  • Page 8: Manuals For This Machine

    Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
  • Page 9 • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference. Be sure to read this manual when setting the enhanced security functions, or user and administrator authentication. PostScript 3 Supplement Explains how to set up and use PostScript 3.

  • Page 10: Manuals List

    Manuals List Printed Manuals HTML Manuals PDF Manuals Manual Name Provided Provided Provided About This Machine Troubleshooting Copy Reference Facsimile Reference Printer Reference Scanner Reference Network and System Settings Guide Security Reference PostScript 3 Supplement...

  • Page 11: What You Can Do With This Machine

    What You Can Do with This Machine This section introduces the features of this machine. • For details about additional items, see “Other Items”. • Some functions may not be available depending on your machine type. • p.38 "Other Items" Using This Machine as a Copier You can make copies of originals.

  • Page 12: Paperless Fax Transmission

    BRA003S • This machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application. • You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver.

  • Page 13: Fax Transmission And Reception Over The Internet

    • For details about how to use the function, see “Fax via Computer”, Facsimile Reference Fax Transmission and Reception Over the Internet You can send and receive faxes over your LAN and the Internet. BRA043S Internet Fax This machine converts scanned document images to e-mail format, and transmits and receives this data over the Internet.

  • Page 14: Using The Scanner In A Network Environment

    Using the Scanner in a Network Environment You can use a scanner over the network. BRA044S • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference •...

  • Page 15: Monitoring The Machine Via Computer

    BRA005S • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting passwords, you can prevent unauthorized access via the network. • See Security Reference Monitoring the Machine Via Computer You can change the machine's settings and monitor its status from a connected computer.

  • Page 16: Notice

    Notice Important In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. For good copy quality, the supplier recommends that you use genuine toner from the supplier. The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

  • Page 17: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

  • Page 18: Note

    Note Contents of this manual are subject to change without prior notice. Two kinds of size notation are employed in this manual. With this machine refer to the metric version. Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries.

  • Page 19: Safety Information

    Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
  • Page 20 Handling power cords and power plugs This section explains safety precautions about handling power cords and power plugs. • Connect this machine only to a power source that matches the specifications shown in “Specifications for the Main Unit” in this manual and do not use an extension cord. •...
  • Page 21 • Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs: • You spill something into the machine. • You suspect that your machine needs service or repair. •...
  • Page 22 Handling the machine's interior This section explains safety precautions about handling the machine's interior. • To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual. • The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.
  • Page 23 • Disposal can take place at our authorized dealer. • Keep the polythene materials (bags, gloves, etc.) supplied with this machine away from babies and small children at all times. Suffocation can result if polythene materials are brought into contact with the mouth or nose.

  • Page 24: Safety Labels Of This Machine

    Safety Labels of This Machine This section explains the machine's safety information labels. Positions of WARNING and CAUTION labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. BRA007S High temperature.

  • Page 25: Energy Star Program

    ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® This company is a participant in the ENERGY STAR Program. This machine is compliant with the regulations specified by the ® ENERGY STAR Program. ® The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment.

  • Page 26: Energy Saving Functions

    Energy Saving Functions To reduce its power consumption, this machine has the following functions: Low Power Mode • If this machine remains idle for a specified period, it automatically reduces its electrical consumption. • The default period the machine waits before entering Low Power Mode is 1 minute. This default time can be changed.

  • Page 27: Laws And Regulations

    Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.

  • Page 29: Simple Search

    1. Simple Search You can search for a procedure either by keyword or by what you want to do. Searching by what you want to do You can search for a procedure by what you want to do. I want to save my paper document! You can find explanations of the functions and procedures that you can use to save your paper document easily.

  • Page 30: I Want To Convert Documents To Electronic Formats Easily

    1. Simple Search Sending files from the computer without printing them (LAN-Fax) See “Sending Fax Documents from Computers”, Facsimile Reference Avoiding unwanted faxes See “Program Special Sender”, Facsimile Reference I want to convert documents to electronic formats easily! You can find explanations of the functions and procedures that you can use convert documents to electronic formats easily.

  • Page 31: I Want To Operate The Machine More Effectively

    Searching by what you want to do BRL060S Using the control panel to register destinations in the address book See “Programming Destinations from Check Destination Screen”, Facsimile Reference See “Programming Destinations from Redial Screen”, Facsimile Reference See “Registering a Directly-Entered Destination in the Address Book”, Scanner Reference Using Web Image Monitor to registering destinations from a computer See “To add new receiver”, Facsimile Reference Downloading destinations registered in the machine to the LAN-Fax driver destination list...
  • Page 32 1. Simple Search BQX139S Registering and using frequently-used facsimile functions (User Function) See “General Settings/Adjust”, Facsimile Reference Changing the initial settings (Copier/Fax/Scanner) See “Accessing User Tools”, Copy Reference See “Accessing User Tools”, Facsimile Reference See “Accessing User Tools”, Scanner Reference Converting received faxes to electronic formats and sending them to a computer See “Forwarding”, Facsimile Reference...

  • Page 33: Searching By Keyword

    Searching by Keyword Searching by Keyword You can search for a procedure by keyword. Paper I want to load paper. p.57 "Loading Paper" I want to change the paper size. p.61 "Changing the Paper Size" I want to know what the paper specifications are. p.68 "Recommended Paper Sizes and Types"...

  • Page 34: Settings

    1. Simple Search I want to copy the contents of the machine's address book to the LAN-Fax address book. See “Using the Machine's Address Book as the LAN-Fax Destination List”, Facsimile Reference Settings I want to specify the forwarding settings. See “Forwarding”, Facsimile Reference I want to specify the Scan to Folder settings.
  • Page 35 Searching by Keyword I want to install the printer driver so I can use a Windows Network Printer. See “Using as a Windows Network Printer”, Printer Reference I want to install the printer driver so I can use the machine by USB. See “Installing the Printer Driver Using USB”, Printer Reference...
  • Page 36 1. Simple Search...

  • Page 37: Getting Started

    2. Getting Started This chapter describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. • Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.
  • Page 38 2. Getting Started 4. Ventilation holes Prevent overheating. 5. Main power switch If the machine does not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. See “Turning On/Off the Power”. 6.
  • Page 39 Guide to Components • p.38 "External Items" • p.40 "Control Panel" • p.52 "Turning On/Off the Power"...

  • Page 40: Other Items

    2. Getting Started Other Items This section introduces the names and functions of the other main items. External Items This section provides explanations about external items. BRA047S 1. Media slot With this media slot, you can save scan files on a removable memory device. 2.
  • Page 41 Other Items Allows you to erase data that is stored on the hard disk. • HDD Encryption Unit Allows you to encrypt data that is stored on the hard disk. • VM card With this card, you can install embedded software architecture applications. •...

  • Page 42: Control Panel

    2. Getting Started Control Panel This section introduces the names and functions of the components on the control panel. • Do not turn off the main power switch while the operation switch indicator is lit or blinking. Doing so may damage the hard disk. This illustration shows the control panel of the machine that has fax and printer/scanner installed.
  • Page 43 Control Panel 10. [Scanner] key Press to activate the scanner function. See Scanner Reference 11. [Copy] key Press to activate the copy function. See Copy Reference 12. [Printer] key Press to activate the printer function. See Printer Reference 13. Indicators Display errors and machine status.
  • Page 44 2. Getting Started [F1] key: Start manual reception [F2] key: Switch reception mode [F3] key: Print journal 22. [Resolution] key (facsimile mode) Press to specify the resolution of the fax. See “Scan Settings”, Facsimile Reference 23. [Pause/Redial] key (facsimile mode) •...
  • Page 45 Control Panel 33. [OK] key Press to set a selected item or an entered numeric value. 34. [ ] key (Enter key) Press to set a selected item or an entered numeric value. 35. [Start] key Press to start copying, printing, scanning, or sending. 36.

  • Page 46: Display Panel

    2. Getting Started Display Panel The display panel shows machine status, error messages, and function menus. • Don't apply strong impact or force to the screen. Or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.) When you select or specify an item on the display panel, it is highlighted like •...

  • Page 47: Changing The Display Language

    Display Panel 4. Scroll keys Press to move the cursor to each direction one by one. When [ ], [ ], [ ],or [ ] appears in this manual, press the scroll key of the same direction. Changing the Display Language You can change the language used on the display.

  • Page 48: When The Authentication Screen Is Displayed

    2. Getting Started When the Authentication Screen is Displayed This section explains the authentication screen. • Ask the user administrator for the login user name, login password, and user code. For details about user authentication, contact your administrator. • User code to enter on User Code Authentication is the numerical value registered in the address book as “login user name”.

  • Page 49: User Code Authentication (Using A Printer Driver)

    When the Authentication Screen is Displayed User Code Authentication (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver while User Code Authentication is active. If User Code Authentication is active, specify the user code in the printer properties of the printer driver. For details, see the printer driver Help.

  • Page 50: Login (Using A Printer Driver)

    2. Getting Started Press the [User Tools/Counter] key. Press [Logout]. Press [Yes]. Login (Using a Printer Driver) This section explains the procedure for logging in to the machine using a printer driver. If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, make encryption settings in the printer properties of the printer driver, and then specify a login user name and password.
  • Page 51 When the Authentication Screen is Displayed • Delete the cache memory of a Web browser after logging out.

  • Page 52: Changing Modes

    2. Getting Started Changing Modes This section explains how to change modes. The following illustration shows screens that appear when the fax and printer/scanner unit are installed. BRA055S • You cannot switch modes in any of the following situations: • When scanning a fax message for transmission •...
  • Page 53 Changing Modes To change the length of time that the machine waits before restoring its settings to their default values, use the System Auto Reset Timer setting. See “System Settings”, Network and System Settings Guide...

  • Page 54: Turning On/Off The Power

    2. Getting Started Turning On/Off the Power This section discusses how to turn on/off the power. Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make use of each function.

  • Page 55: Turning On The Power

    Turning On/Off the Power • After you switch the main power on, a screen may appear to indicate that the machine is initializing. Do not switch the power off during this process. Initialization takes about three minutes. Turning On the Power This section explains how to turn on the power.

  • Page 56: Turning Off The Main Power

    2. Getting Started BRA058S • Even if you press the operation switch, the operation switch indicator does not go out, but blinks during communication with external equipment. Turning Off the Main Power This section explains how to turn off the main power. •...
  • Page 57 Turning On/Off the Power This machine has the following energy saving function. Auto Off (Copier only) The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. You can change the Auto Off time under Auto Off Timer. •...
  • Page 58 2. Getting Started...

  • Page 59: Adding Paper

    3. Adding Paper This chapter describes recommended paper sizes and types, and how to load paper into the paper tray. Loading Paper This section describes how to load paper into the paper tray. • When loading paper, take care not to trap or injure your fingers. •...
  • Page 60 3. Adding Paper Carefully pull out the paper tray until it stops. BRA017S Press the metal plate down until it clicks. BRA018S Square the paper and load it print side up. Do not stack paper over the limit mark. BRA019S Carefully push the paper tray fully in.

  • Page 61: Orientation-Fixed Paper Or Two-Sided Paper

    Loading Paper • p.61 "Changing the Paper Size" Orientation-Fixed Paper or Two-Sided Paper This section describes loading paper that has a specified orientation and printing side (such as letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed.
  • Page 62 3. Adding Paper Paper Orientation BRA021S • In [Tray Paper Settings] under [System Settings], specify [Letterhead] for “Paper Type” of the paper tray you want to use. This setting is only available when the printer/scanner and fax units are installed. See “Tray Paper Settings”, Network and System Settings Guide...

  • Page 63: Changing The Paper Size

    Changing the Paper Size Changing the Paper Size This section describes how to change the paper size. Procedures for changing the paper size differ depending on the paper tray (Tray 1 or the optional paper tray unit). Make sure you are following the appropriate procedure before you begin. •...
  • Page 64 3. Adding Paper While pinching the release levers, pull the end fence off from the tray. BRA022S While pressing down the release levers, slide the side fences until they are aligned with the paper size you want to load. Make sure there are no gaps between the paper and side fences. BRA024S While pinching the release levers, set the end fence to the paper size you want to load.
  • Page 65 Changing the Paper Size BRA023S Press the metal plate down until it clicks. BRA018S Square the paper and load it print side up. Do not stack paper over the limit mark. BRA019S Carefully slide the paper tray fully in. • When setting small quantities of paper, be careful not to squeeze in the side fence too much. Paper might not feed in properly if the side fences are too tight against the paper's edges.

  • Page 66: Changing The Paper Size In The Optional Paper Tray Unit (Tray 2 And Tray 3)

    3. Adding Paper Changing the Paper Size in the Optional Paper Tray Unit (Tray 2 and Tray 3) This section describes how to change the paper size in the optional paper tray unit (Tray 2 and Tray 3). • If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place.
  • Page 67 Changing the Paper Size BRA028S To load 8 ×14 or 8 ×14 size paper, pull the end fence out of the tray and place it in the corner pocket on the left. BRA042S Press the metal plate down until it clicks, and then square the paper and load it print side Do not stack paper over the limit mark.

  • Page 68: Selecting The Paper Size With User Tools

    3. Adding Paper Selecting the Paper Size with User Tools This section describes how to select a paper size with User Tools. Press the [User Tools / Counter] key. BRA053S Select [System Settings] using [ ] or [ ], and then press the [OK] key. Select [Tray Paper Settings] using [ ] or [ ], and then press the [OK] key.
  • Page 69 Changing the Paper Size Press the [User Tools / Counter] key. The initial display is shown. Load the paper, and then gently push the paper tray all the way in. Check the paper size on the display panel.

  • Page 70: Recommended Paper Sizes And Types

    3. Adding Paper Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use damp or curled paper, a staple clogging or paper jam may occur. Paper tray (Tray 1) Paper type and weight Metric version Inch version Paper capacity...
  • Page 71 Recommended Paper Sizes and Types Paper type and weight Metric version Inch version Paper capacity Envelope Com10 , Monarch , C5 , C6 , DL Env. Up to 10.5 mm (0.4 inches) high *1 Press the [ ] key, select [Custom Size], and then enter the paper size using the number keys. *2 Press the [ ] key, and then select the paper size.
  • Page 72 3. Adding Paper • If multiple sheet feeding occurs, load sheets one by one. • Flatten out curled sheets before loading them. • To print on envelopes from the bypass tray: select [System Settings], [Tray Paper Settings], and then, for the [Paper Type: Bypass Tray] setting, specify [Thick Paper]. •...

  • Page 73: Envelopes

    Envelopes Envelopes This section describes loading envelopes. • This machine can print only on the envelopes listed below. Note that even the envelopes listed here can still become jammed if their flaps are too long or unusually shaped. Envelope types Supported Supported BAV026S...
  • Page 74 3. Adding Paper Metric version Inch version Recommended weight and 80 g/m , 114 × 229 mm 24 lb., 4 × 9 (Com10) size (C5/6) 80 g/m , 114 × 162 mm (C6) 95 g/m , 162 × 229 mm (C5) •...

  • Page 75: Unusable Paper

    Unusable Paper Unusable Paper This section describes paper unusable on this machine. • To avoid fire or machine failure, do not use aluminum foil, carbon paper, or similar conductive paper. • To prevent faults, do not use any of the following kinds of treated paper: •...

  • Page 76: Paper Storage

    3. Adding Paper Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...

  • Page 77: Adding Toner

    4. Adding Toner This chapter explains how to replenish toner when it runs out. Adding Toner This section describes how to add and store toner. • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame.

  • Page 78: Replacing Toner

    4. Adding Toner • Always add toner when the machine instructs you. • Fault may occur if you use toner other than the recommended type. • When adding toner, do not turn off the operation switch. If you do, settings will be lost. •...

  • Page 79: Sending Faxes Or Scanned Documents When Toner Has Run Out

    Adding Toner BRA030S • Do not remove the cap before shaking. • Do not remove the inner cap. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents.

  • Page 80: Used Toner

    4. Adding Toner Press [Exit], and then perform transmission operation. The error message disappears. • Any reports are not printed. • If the fax or scanner screen does not appear in step 1, press the [Facsimile] key or the [Scanner] key. Used Toner Toner cannot be re-used.

  • Page 81: Entering Text

    5. Entering Text This chapter describes how to enter characters. Entering Text This section explains how to enter text. When you enter a character, it appears at the position of the cursor. If there is a character already at the cursor position, the entered character appears before that.

  • Page 82: How To Enter Text

    5. Entering Text 3. [Symbols] key ([Quick Dial 15] key) Press to enter symbols. Number keys Use to enter numbers. [Quick Dial 01] key to [Quick Dial 09] key (A to Z) Press these to enter upper and lower case letters. [Clear/Stop] key Deletes a character at the cursor position.
  • Page 83 Entering Text Entering letters Press the [Shift] key to switch between lowercase, uppercase, User Text, and Cyrillic characters. Press the appropriate Quick Dial key repeatedly until the letter that you require appears. To enter additional letters, repeat step 2. If the next letter you want to enter is assigned to the same Quick Dial key, move the cursor by pressing [ ], and then press the Quick Dial key.
  • Page 84 5. Entering Text BRA033S Keyboard Type C This keyboard type allows you to enter Polish, Hungarian, and Czech letters. Press one of the following Quick Dial keys to display a basic letter, and then press the [Quick Dial 16] key to select one of its variations.
  • Page 85 Entering Text BRA034S Keyboard Type D This keyboard type allows you to enter Russian letters. Press the [Shift] key to enter Cyrillic character mode. To enter a letter, press the corresponding Quick Dial key indicated in the table below. Press the key repeatedly until the required letter is displayed.
  • Page 86 5. Entering Text BRA035S • To enter a character repeatedly, press a Quick Dial key again. • To insert a character, press [ ] or [ ] to move the cursor to the position you want to insert. Entering symbols Press the [Symbols] key.
  • Page 87 Entering Text Keyboard Type A BRA036S Keyboard Type B BRA037S...
  • Page 88 5. Entering Text Keyboard Type C BRA038S Keyboard Type D BRA039S...
  • Page 89 Entering Text Entering numbers Press the number keys. BRA061S The number is entered and the cursor moves. Deleting characters Use [ ] or [ ] to move the cursor to the character you want to delete. Press the [Clear/Stop] key. This will delete the character at the cursor position.
  • Page 90 5. Entering Text Press the [Shift] key repeatedly to display [User Text]. Select the text you want to add using [ ] or [ ], and then press the [OK] key. To modify the selected text, press the Quick Dial keys to enter letters, and then press the [OK] key.

  • Page 91: Operating Instructions

    6. Operating Instructions This chapter describes the Operating Instructions of this machine. Installing Operating Instructions The supplied CD-ROMs contain HTML format manuals. For easy access, we recommend you install the manuals on a computer. • The “Manuals for Administrators” CD-ROM that includes Security Reference is for administrators of the machine.
  • Page 92 6. Operating Instructions File path The PDF manuals are in the following folder on the CD-ROM: MANUAL_PDF\ENGLISH • To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on your computer.

  • Page 93: How To Use The Operating Instructions

    How to Use the Operating Instructions How to Use the Operating Instructions This section explains how to use manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens and the manual appears.

  • Page 94: Opening From The Cd-Rom

    6. Operating Instructions Opening from the CD-ROM This section explains how to open a manual from the supplied CD-ROMs. Click [Read HTML manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears.

  • Page 95: Remarks

    7. Remarks This chapter describes how to maintain and operate the machine. Dos and Don'ts The following items should be followed during use of this machine. • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
  • Page 96 7. Remarks • Do not allow small objects such as paperclips to fall into or become stuck inside the machine. • Do not knock the machine while it is operating (for instance, do not use the machine's surfaces to knock stacks of paper into square). •...

  • Page 97: Where To Put Your Machine

    Where to Put Your Machine Where to Put Your Machine This section describes precautions for installation and movement. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Moving This section describes precautions when moving the machine. •...
  • Page 98 7. Remarks • Unplug the power cord from the wall outlet. When you pull out the plug from the socket, grip the plug to avoid damaging the cord, thereby reducing the risk of fire or electric shock. • Close all covers and trays, including the front cover and bypass tray. •...

  • Page 99: Power Connection

    Where to Put Your Machine • Areas with corrosive gases. Access to the machine This section describes the clearance areas to be provided when placing the machine. Place the machine near the power source, providing the clearance areas shown. BJB012S 1.
  • Page 100 7. Remarks • If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service representative to change a new one. Operating the machine with a damaged power cord may cause an electric shock or fire. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

  • Page 101: Maintaining Your Machine

    Maintaining Your Machine Maintaining Your Machine If the exposure glass, scanning glass, or ADF is dirty, copy clarity may be reduced. Clean these parts if they are dirty. • Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.

  • Page 102: Cleaning The Power Cable Plug

    7. Remarks Wipe the sheet and guiding plate of the ADF. BRA041S 1. Sheet 2. Guiding plate Cleaning the Power Cable Plug • Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year.

  • Page 103: Counter

    Counter Counter This section explains the counter. Displaying the Total Counter You can display the total counter value used for all functions. Press the [User Tools/Counter] key. BRA053S Select [Counter] using [ ] or [ ], and then press the [OK] key. To print a counter list, press [Print].
  • Page 104 7. Remarks...

  • Page 105: Appendix

    8. Appendix This chapter describes the provided software and utilities CD-ROMs, and specifications. Software and Utilities Included on the CD-ROM This section explains the software and utilities CD-ROMs provided with this machine. Two CD-ROMs come with this machine: “Printer Drivers and Utilities”, and “Scanner Driver and Utilities”. The following are included in these CD-ROMs: SmartDeviceMonitor for Admin For the system administrator to manage network printers.
  • Page 106 8. Appendix Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities”. Printer Language PCL 6 PCL 5e PostScript 3 Windows 2000 Windows XP Windows Vista Windows Server 2003 Windows Server 2008 Mac OS...

  • Page 107: Twain Driver

    Software and Utilities Included on the CD-ROM TWAIN Driver This section describes the file path and system requirements of the TWAIN driver. This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner, this driver must be installed.

  • Page 108: Desktopbinder Lite

    8. Appendix Windows Server 2003/2003 R2/2008 • Display VGA 640 × 480 pixels or more • Before beginning installation, exit all other applications. DeskTopBinder Lite This section describes the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing scan files.
  • Page 109 Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address. We recommend that network administrators use this application. File path SmartDeviceMonitor for Admin is stored in the following folder in the CD-ROM labeled “Printer Drivers and Utilities”: \NETWORK\DEVMON\ADMIN\DISK1...

  • Page 110: Desktopbinder-Smartdevicemonitor For Client

    8. Appendix DeskTopBinder-SmartDeviceMonitor for Client This section describes the file path and system requirements of DeskTopBinder-SmartDeviceMonitor for Client. DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”:...

  • Page 111: Specifications For The Main Unit

    Specifications for the Main Unit Specifications for the Main Unit This section describes specifications for the main unit. Configuration: Desktop Photosensitivity type: OPC drum Original scanning: One-dimensional solid scanning system through CCD Copy process: Dry electrostatic transfer system Development: Dry two-component magnetic brush development system Fusing: Heating roll pressure system Resolution:...
  • Page 112 8. Appendix • Bypass tray (custom size): Vertical: 90.0 - 216.0 mm, 3.55 - 8.50 inches Horizontal: 139.0 - 600.0 mm, 5.48 - 23.62 inches • Duplex unit: A4 , B5 JIS , 8 × 14 *, 8 × 11 , 8 ×...
  • Page 113 Specifications for the Main Unit Metric version Inch version Zoom: From 50 to 200% in increments of 1% Maximum continuous copy run: 99 sheets Paper capacity (80 g/m , 20 lb.): • Tray1: 250 sheets • Bypass tray: 100 sheets Power source: 220 - 240 V, 50/60 Hz, 4 A or more Please be sure to connect the power cord to a power source as above.
  • Page 114 8. Appendix Weight: 29 kg (64.0 lb.) or less • p.97 "Power Connection"...

  • Page 115: Specifications For Auto Document Feeder

    Specifications for Auto Document Feeder Specifications for Auto Document Feeder This section describes specifications for ADF. Mode: ADF mode Original size: • Regular size: • 1-sided originals: A4 - A5 × 14 × 8 • 2-sided originals: A4 - A5 , 8 ×...

  • Page 116: Specifications For Paper Tray Unit (Tray 2 And Tray 3)

    8. Appendix Specifications for Paper Tray Unit (Tray 2 and Tray 3) This section describes specifications for the paper tray unit. Paper size: A4 , 8 × 14 , 8 × 13 , 8 × 11 , 8 × 13 , 8 ×...

  • Page 117: Specifications For Wireless Lan Board

    Specifications for Wireless LAN Board Specifications for Wireless LAN Board This section describes specifications for the wireless LAN board. Transmission spec.: Based on IEEE 802.11a/b/g (wireless LAN) Protocol: TCP/IP, IPX/SPX, AppleTalk Data transfer speed: Auto select from the following speed: 1 Mbps, 2 Mbps, 5.5 Mbps, 6 Mbps, 9 Mbps, 11 Mbps, 12 Mbps, 18 Mbps, 24 Mbps, 36 Mbps, 48 Mbps, 54 Mbps Frequency range:...

  • Page 118: Trademarks

    8. Appendix Trademarks Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. ®...
  • Page 119 Trademarks ® ® Microsoft Windows Server 2003 R2 Enterprise Edition ® ® Microsoft Windows Server 2003 R2 Datacenter Edition • The product names of Windows Server 2008 are as follows: ® ® Microsoft Windows Server 2008 Standard ® ® Microsoft Windows Server 2008 Enterprise ®...
  • Page 120 8. Appendix...

  • Page 121: Index

    INDEX Contents of the CD-ROM........Control panel........36, 40, 46, 47 Access to the machine........... Copier..............9, 50 Add Toner indicator..........Copy key..............Adding toner............Counter..............Address book............Counter key............ADF........... 15, 35, 99, 113 Adhesive labels............. Alert indicator............Darker key.............. Authentication screen..........
  • Page 122 F3 key..............Facsimile............10, 50 Keys................ Facsimile key............Fax reception over the Internet......Fax transmission over the Internet......Label paper (adhesive labels)......Forwarding............LAN-Fax............10, 105 Front cover............. LAN-Fax driver............ Laser safety............Laws................ Gigabit Ethernet (1000BASE-T)......Legal Prohibition............ Letterhead paper........... Lighter key..............
  • Page 123 Notice..............Printing a PDF file directly........Number keys........... 41, 80 Numbers..............Quick Dial keys..........42, 80 Off mode..............Reading the display panel........OHP transparencies.......... 9, 68 Receive File indicator..........OK key............. 43, 44 Recommended paper sizes and types....On Hook Dial key..........Redial key..............
  • Page 124 Sleep mode............Using the Scanner in a Network Environment..................SmartDeviceMonitor for Admin..13, 103, 106 Utilities included on the CD-ROM..... SmartDeviceMonitor for Client....106, 108 Software included on the CD-ROM....Sort key..............Ventilation holes............ Space key.............. Viewing the contents of the CD-ROM....Specifications......
  • Page 125 MEMO...
  • Page 126 MEMO D069-6754...
  • Page 127 Copyright © 2008...
  • Page 128 Type for MP 171F/Aficio MP 171F Type for MP 171SPF/Aficio MP 171SPF D069-6754...

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