Page 1: Operating Instructions
Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in this manual before using the machine. Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server...
Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes: Some illustrations in this manual might be slightly different from the machine.
Page 3: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.
Page 5: What You Can Do With This Machine
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.141 “Options”, or contact your local dealer. Copier, Printer, and Scanner Functions This machine provides copier, print-...
Page 6: Connecting Two Machines For Copying
Connecting Two Machines for Copying You can connect two machines to- gether. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simultane- ously (Connect Copy).
Page 7: Administrating The Machine/Protecting Documents (Security Functions)
Administrating the Machine/ Protecting Documents (Security Functions) • You can protect documents from unauthorized access and stop them from being copied without permission. See Security Reference. • You can control the use of the ma- chine, as well as prevent machine settings from being changed with- out authorization.
Page 8: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ... i What You Can Do with This Machine... iii Copier, Printer, and Scanner Functions ... iii Utilizing Stored Documents ... iii Connecting Two Machines for Copying ... iv Using the Scanner in a Network Environment ... iv Administrating the Machine/ Protecting Documents (Security Functions) ...
Page 9 3. Document Server Relationship between Document Server and Other Functions ... 35 Document Server Display ... 35 Using the Document Server... 36 Storing Data ... 36 Changing a Stored Document's File Name, User Name, or Password... 39 Selecting a Document ... 39 Searching for Stored Documents ...
Page 10 Registering a Protection Code ... 89 Registering a Protection Code for a Name in the Address Book ... 89 Registering a Protection Code for a Group ... 90 Registering LDAP Authentication ... 91 Registering LDAP Authentication... 91 Changing LDAP Authentication... 91 5.
Page 11 Other Functions ... 130 Inquiry ...130 Changing the Display Language ...130 Counter ... 131 Displaying the Total Counter...131 7. Entering Text Entering Text ... 133 Available Characters ...133 Keys ...133 Entering Text...134 8. Specifications Main Unit... 135 Document Server ...139 Auto Document Feeder ...
Page 13: Copyrights And Trademarks
Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 14: Information About Installed Software
Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
Page 15 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 16 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. •...
Page 17 e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright © 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 18 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 19: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 20: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 21 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
Page 22 R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.
Page 23: Positions Of Labels And Hallmarks For R
Positions of Labels and Hallmarks for R WARNING and R This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. R CAUTION ADH022D...
Page 25: Energy Star Program
ENERGY STAR Program The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
Page 26 ❖ ❖ ❖ ❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv- ing paper resources this function reduces a burden to the environment. For applicable machines, duplex function (one-sided originals→two-sided cop- ies) can be selected preferentially when the operation switch or the main pow- er switch is turned on, the { { { { Energy Saver} } } } key is pressed, or the machine resets automatically.
Page 27: Machine Types
Machine Types This machine comes in three models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Copy speed 51 copies/minute (A4K, 8 Type 2 60 copies/minute " × 11"K) " × 11"K) (A4K, 8 Type 3 75 copies/minute...
Page 29: Getting Started
Guide To Components Auto document feeder (ADF) Load a stack of originals here. They will be fed automatically one by one. The front and back side of 2-sided origi- nals are scanned simultaneously. Exposure glass Place originals face down here. Copy tray (optional) Copied or printed paper is delivered here.
Page 30 Getting Started Control panel See p.21 “Control Panel”. Front cover Open to access the inside of the machine. Ventilation holes Prevent overheating. Do not obstruct the ventilation holes by placing an object near it or leaning things against it. If the machine overheats, a fault might occur.
Page 31: External Options
External Options Mailbox Sorts printed papers. *Mailbox trays 1-9 Copy tray Copies are delivered here. Booklet Finisher Sorts, stacks, staples and punches copies. The saddle stitch function can staple the copies in the centre and fold them into booklets. *1: Finisher upper tray *2: Finisher shift tray 1 *3: Finisher shift tray 2 Finisher 3000M(50–Sheet Staples)
Page 32: Internal Options
Getting Started Internal Options Printer/Scanner unit Allows you to use the printer and scanner functions. IEEE 1394 interface board Connects to an IEEE 1394 cable. Bluetooth Allows you to expand the interface. File Format Converter Allows you to download documents from the Document Server stored by copier and printer functions.
Page 33: Control Panel
Control Panel Screen contrast knob Adjusts the brightness of the display pan- Indicators Display the status of the machine and in- dicate errors. B:Data In indicator. See p.32 “Multi-Ac- cess”. L: Service Call indicator x: Misfeed indicator. See p.103 “x Clearing Misfeeds”.
Page 34: Display Panel
Getting Started Operation switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). { { { { Sample Copy} } } } key Press to make a single set of copies or prints to check for print quality before making multiple sets.
Page 35: When The Authentication Screen Is Displayed
Common Key Operations The following keys are common to all screens. ❖ ❖ ❖ ❖ Key list [OK] Acknowledges a selected function or entered values, and then returns to the previous display [Cancel] Deletes a selected function or entered values, and then returns to the previous display [U U U U Prev.], [T T T T Next] Moves to the previous page or the next page when all functions cannot...
Page 36 Getting Started Log Off Important ❒ To prevent unauthorized users from using the machine, always log off when you have finished using the machine. A A A A Press { { { { User Tools /Counter} } } } . B B B B Press [Logout].
Page 37: Turning On The Power
Turning On the Power This machine has two power switch- ❖ ❖ ❖ ❖ Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make copies. ❖ ❖ ❖ ❖ Main power switch (left side of the ma- chine) Turning off this switch will com- pletely turn off power to the ma-...
Page 38: Turning Off The Power
Getting Started Turning Off the Power A A A A Press the operation switch. The On indicator goes off. Note ❒ In the following cases, the indi- cator will not go off but will in- stead blink when you press the operation switch: •...
Page 39: Auto Off
- Auto Off The machine automatically turns it- self off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. Note ❒ You can change the Auto Off time. See p.58 “Auto Off Timer”. ❒...
Page 40 Getting Started...
Page 41: Combined Function Operations
2. Combined Function Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When accessing User Tools • During interrupt copying ❒ The default setting is to display the screen for copying when you turn the power on.
Page 42: Job List
Combined Function Operations - System Reset The machine returns automatically to its initial condition when a certain period of time has elapsed after the job is finished . This function is called “System Re- set”. See p.51 “Function Priority”. Note ❒...
Page 43 The icons below show the operation mode of stored documents. Job printed using Job printed using Copier mode. Printer mode. Note ❒ If more than six jobs are registered, press the [U U U U Prev.] or [T T T T Next] to scroll down the screen.
Page 44: Multi-Access
Combined Function Operations Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-Access”. This allows you to handle your jobs efficiently, regardless of how the machine is being used.
Page 45 Mode after you select Mode before you select Operations for Copying Stapling Sort Operations for Copying Copying Data Reception Sort Print Stapling Operations for Scanning Scanning Operations for Document Server Scanning a Document to Store in Docu- ment Server Printing from Document Server Printing from Document Server Printer ×...
Page 46 Combined Function Operations Simultaneous operations are only available after the preceding job documents are all scanned and [New Job] appears. You can scan a document after the preceding job documents are all scanned. When stapling, printing automatically starts after the current job. Stapling is not available.
Page 47: Document Server
Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other machine functions. Where to store Function name documents Copy Copy/Document Server Available Printer Personal computer Scanner Scanner Document Server Display ❖ ❖ ❖ ❖ Document Server Main Display Operating status and messages are displayed.
Page 48: Using The Document Server
Document Server Using the Document Server Storing Data ❖ ❖ ❖ ❖ File Name Stored documents will automati- cally be named as “COPY0001”, “COPY0002”. You can change as- signed file names. ❖ ❖ ❖ ❖ User Name You can register a user name to distinguish the user or user group that stored the documents.
Page 49 B B B B Press [Scan Original]. C C C C Enter a file name, user name, or password if necessary. Note ❒ If you do not enter a file name, one will be automatically as- signed. Reference See p.37 “To register or change a user name”.
Page 50 Document Server When using a name registered in the Address Book A Select a name from the list, and then press [OK]. To change to an unregistered user name, proceed to the next step. Reference See p.71 “Registering a New User Code”.
Page 51: Changing A Stored Document's File Name, User Name, Or Password
C C C C Enter a password using the number keys ( four digits), and then press [OK] or the { { { { #} } } } key. Changing a Stored Document's File Name, User Name, or Password A A A A Press the { { { { Document Server} } } } key.
Page 52: Searching For Stored Documents
Document Server Note ❒ You can select up to 30 docu- ments. ❒ If sizes or resolutions of selected documents are not the same, the documents may not be printed. ❒ If you wish to change the order for printing, cancel the selec- tion, and reselect in the desired order.
Page 53: Printing Stored Documents
Note ❒ To display all files stored in the Document Server, press [File List]. To Search by User Name A A A A Press the { { { { Document Server} } } } key. B B B B Press [Search by User Name]. C C C C To specify a registered user name, select the user name from the dis-...
Page 54 Document Server ❖ ❖ ❖ ❖ Binding format • 2 Sided Copy Top to Top • 2 Sided Copy Top to Bot- • Booklet • Magazine ❖ ❖ ❖ ❖ Cover handling • Cover/Slip Sheet • Edit/Stamp ❖ ❖ ❖ ❖ Finish •...
Page 55: Deleting Stored Documents
❒ You can search for a document using [Search by User Name] or [Search by File Name]. See p.40 “Searching for Stored Docu- ments”. ❒ You can sort document names in the list by user name, file name, or date. To do so, press [User Name], [File Name] or [Date].
Page 56: Viewing Stored Documents Using A Web Browser
Document Server ❒ You can sort document names in the list by user name, file name, or date. To do so, press [User Name], [File Name] or [Date]. ❒ If you cannot determine the document by its name, you can print the first page to check its contents.
Page 57 ❒ [Multi-page TIFF] is available when file format c onverter is in- stalled. ❒ [Multi-page TIFF] cannot be select- ed for documents stored in cop- ier or printer mode. F F F F Click [Download]. G G G G Click [OK]. Using the Document Server...
Page 58: Settings For The Document Server
Document Server Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See “General Features P. Features P. ”, Copy Reference.) General Features P. General Features P. ❖ ❖ ❖ ❖ System Settings (See p.51 “General Features”, p.55 “Tray Paper Settings”, p.58 “Timer Settings”, p.60 “Administrator Tools”.) General Features Tray Paper Settings...
Page 59: User Tools (System Settings)
4. User Tools (System Settings) User Tools Menu (System Settings) ❖ ❖ ❖ ❖ General Features (See p.51 “General Features”.) Panel Tone Warm Up Notice Copy Count Display Function Priority Print Priority Function Reset Timer Interleave Print Output Tray Setting Output: Copier Output: Document Server Output: Printer...
Page 60 User Tools (System Settings) ❖ ❖ ❖ ❖ Tray Paper Settings (See p.55 “Tray Paper Settings”.) Paper Tray Priority: Copier Paper Tray Priority: Printer Tray Paper Size: Tray 2 Tray Paper Size: Tray 3 Paper Type: Bypass Tray Paper Type: Tray 1 Paper Type: Tray 2 Paper Type: Tray 3 Paper Type: LCT...
Page 61 ❖ ❖ ❖ ❖ File Transfer • For details about network settings, see Network Guide. ❖ ❖ ❖ ❖ Administrator Tools(See p.60 “Administrator Tools”.) User Authentication Management Administrator Authentication Management Program/Change Administrator Extended Security External Charge Unit Management Enhanced External Charge Unit Management -- Display/Print Counter Display/Clear/Print Counter per User Address Book Management...
Page 62: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) User Tools allow you to change or set defaults. Note ❒ Operations for system settings are different from normal operations. Always quit User Tools when you have finished. Seep.50 “Exiting from User Tools”. ❒...
Page 63: Settings You Can Change With User Tools
Settings You Can Change with User Tools Reference To access User Tools, see p.50 “Changing Default Settings”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒ Default: On ❖ ❖ ❖ ❖ Warm Up Notice (Copier/Document Server) You can set the beeper to sound when the machine becomes ready for copy- ing after reviving from Energy Saver mode, or when the power is turned on.
Page 64 User Tools (System Settings) ❖ ❖ ❖ ❖ Print Priority Print priority is given to the mode selected. Reference See p.32 “Multi-Access”. Note ❒ Default: Display Mode ❒ When the optional finisher is installed, you can specify an output tray to which documents are delivered.
Page 65 ❖ ❖ ❖ ❖ Output: Copier You can specify a tray to which copies are delivered. Note ❒ Default: Copy Tray, Finisher Upper Tray ❒ The default settings may vary depending on the finisher installed. ❖ ❖ ❖ ❖ Output: Document Server You can specify a tray to which documents are delivered.
Page 66 User Tools (System Settings) ❖ ❖ ❖ ❖ Output: Printer You can specify a tray to which prints are delivered. Note ❒ Default: Copy Tray, Finisher Upper Tray ❒ The output trays set on the printer driver have priority over the output tray specified above.
Page 67: Tray Paper Settings
❖ ❖ ❖ ❖ Z-fold Position You can change the Z-fold position according to the paper size. Note ❒ Default: • Metric version • A3: 2mm • B4 JIS: 2mm • A4: 2mm • 11"×17": 2mm • 8 "×14": 2mm •...
Page 68 User Tools (System Settings) ❖ ❖ ❖ ❖ Tray Paper Size: (Tray 2,3) You can select the size of the copy paper loaded in the paper tray. • The paper sizes you can load for trays, when the paper size selector knob is set to the p mark, are as follows: •...
Page 69 Note ❒ Default: • Paper Type: No display • Copying Method: 2 Sided Copy • Apply Auto Paper Select: Yes ❒ A mark is displayed next to the paper tray if “No” is selected. ❒ The optional tab sheet holder is required when using tab stock in tray 2 or ❒...
Page 70: Timer Settings
User Tools (System Settings) ❒ When [At Mode Selected] is selected, the slip sheet settings are only dis- played when the cover function or slip sheet function is selected. ❒ When [Interposer Tray] has been selected in the Slip Sheet 2 tray settings, “Copying Method in Duplex”...
Page 71 ❖ ❖ ❖ ❖ System Auto Reset Timer The System Reset setting automatically switches to the screen of the function set in Function Priority when no operations are in progress, or when an inter- rupted job is cleared. This setting determines the system reset interval. See p.51 “Function Priority”.
Page 72: Administrator Tools
User Tools (System Settings) ❖ ❖ ❖ ❖ Weekly Timer Code You can set an 8-digit code needed to turn on the power when it is off because of the Weekly Timer settings. Note ❒ Default: Off ❒ If [On] is selected, enter the weekly timer code. ❒...
Page 73 ❖ ❖ ❖ ❖ Extended Security See Security Reference. ❖ ❖ ❖ ❖ Display/Print Counter Allows you to view and print the various counters. • Display/Print Counter Displays counters for each functions (Total, Copier, Printer, A3/DLT, Du- plex, Staple). • Print Counter List Prints out a list of counters for each functions.
Page 74 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see p.66 “Address Book”. • [Program/Change] You can register and change names as well as user codes. •...
Page 75 ❖ ❖ ❖ ❖ Address Book: Change Order You can change the order of the names in the Address Book. Note ❒ You can rearrange the order of items that are on the same page, but you cannot move the items to another page. For example, you cannot move an item from “PLANNING”...
Page 76 User Tools (System Settings) • Print Group Dial List Prints a list of the groups registered. Select the print format. To print on two-sided pages, select [Print on 2 Sides]. Press the { { { { Start} } } } key. The list is printed.
Page 77 ❖ ❖ ❖ ❖ Delete All Files All documents stored in Document Server will be deleted. Note ❒ Even if a password has been set, all documents will be deleted. ❒ A confirmation dialog box will appear. To delete all documents, select [Yes].
Page 78: Address Book
User Tools (System Settings) Address Book Registering information such as the names of users and their e-mail ad- dresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure.
Page 79 ❖ ❖ ❖ ❖ E-mail You can register e-mail destina- tions in the Address Book. ❖ ❖ ❖ ❖ Folder You can register the protocol, path name and server name. • SMB • FTP ❖ ❖ ❖ ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management.
Page 80 User Tools (System Settings) Managing users and machine usage You can assign user codes to limit registered users and check their use of the Copier, Document Server, Printer and Scanner functions. See p.71 “Authentication Informa- tion”.
Page 81: Registering Names
Registering Names Registering names in the Address Book is useful for selecting e-mail destinations when you send e-mail. You can also use the name as a folder destination. Registering a Name A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 82: Changing A Registered Name
User Tools (System Settings) Changing a Registered Name A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Administrator Tools], and then press [T T T T Next].
Page 83: Authentication Information
Authentication Information You can assign user codes to limit registered users to the following func- tions and check their use of each func- tions: • Copier • Document Server • Scanner • Printer Note ❒ The number of copies scanned us- ing the scanner function is counted for each user code.
Page 84: Changing A User Code
User Tools (System Settings) K K K K Press [Exit]. L L L L Press the { { { { User Tools/Counter} } } } key. Changing a User Code Note ❒ Even if you change a user code, the counter value will not be cleared.
Page 85: Displaying The Counter For Each User Code
G G G G Press [Change] to delete the user code, and then press [#]. H H H H Press [OK]. I I I I Press [Exit]. J J J J Press the { { { { User Tools/Counter} } } } key. Displaying the Counter for Each User Code A A A A...
Page 86: Clearing The Number Of Prints
User Tools (System Settings) Note ❒ Enter the user code, and then press [#] if the user code is regis- tered. F F F F Select the function usage you want to print from [Print Counter] or [Scanner Counter]. G G G G Press [Print].
Page 87: E-Mail Destination
E-mail Destination You can register e-mail destinations so that there is no need to enter one every time that you send by e-mail files scanned in scanner mode. • Registering “Name” and “Key Dis- play” at the same time will make it even easier to select an e-mail des- tination.
Page 88: Changing A Registered E-Mail Destination
User Tools (System Settings) D Press [Auth. Info]. E Press [Specify Other Auth. Info] on the right side of SMTP Au- thentication. Note ❒ When [Do not Specify] is se- lected, the user name and pa ssw o rd t hat yo u have specified in SMTP Authenti- cation of File Transfer set- tings applies.
Page 89: Deleting A Registered E-Mail Destination
Deleting a Registered E-mail Destination Note ❒ To delete a name from the Address Book entirely, see p.70 “Deleting a Registered Name”. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 90: Registering Folders
User Tools (System Settings) Registering Folders By registering a shared folder, you can send scan files to it directly. There are two types of protocol you can use: • SMB For sending files to shared Win- dows folders • FTP Use when sending files to an FTP server.
Page 91 G G G G Press [Specify Other Auth. Info] on the right side of Folder Authenti- cation. Note ❒ When [Do not Specify] is selected, the SMB User Name and SMB Password that you have speci- fied in Default User Name/Pass- word (Send) of File Transfer settings applies.
Page 92 User Tools (System Settings) Note ❒ You can press [Up One Level] to switch between levels. C Select the folder you want to register. The Logon display appears. Note ❒ If you have logged in with an authenticated user name and password, the Logon display will not appear.
Page 93: Using Ftp To Connect
Changing items under SMB A Press [Change] under Path. B Enter the new path where the folder is located, and then press [OK]. Note ❒ You can also use Browse Net- work to specify a new folder. For details, see p.79 “Using Browse Network to locate the folder”.
Page 94 User Tools (System Settings) E E E E Press the name you want to regis- t e r , o r e n t e r t h e r e g i s t e r e d number using the number keys. Note ❒...
Page 95 Note ❒ To change the port number, press [Change] under Port No.. Enter the port number using the number keys, and then press [#]. ❒ You can enter 1 to 65535. T T T T Press [Change] under Port Number. U U U U Press [Connection Test] to check the path is set correctly.
Page 96: Number Keys
User Tools (System Settings) H H H H Press [Connection Test] to check the path is set correctly. I I I I Press [Exit]. Note ❒ If the connection test fails, check the settings, and then try again. J J J J Press [OK].
Page 97: Registering Names To A Group
Registering Names to a Group You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand. Note ❒ You can register up to 500 groups. ❒...
Page 98: Registering Names To A Group
User Tools (System Settings) Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. A A A A Press the { { { { User Tools/Counter} } } } key.
Page 99: Displaying Names Registered In Groups
Displaying Names Registered in Groups You can check the names registered in each group. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Administrator Tools], and then press [T T T T Next].
Page 100: Adding A Group To Another Group
User Tools (System Settings) D D D D Press [Address Book: Program/Change/ Delete Group]. E E E E Press [Delete]. F F F F Press a group key you want to de- lete. G G G G Press [Yes]. H H H H Press [Exit].
Page 101: Registering A Protection Code
Registering a Protection Code You can stop sender's names or fold- ers being accessed by setting a protec- tion code. You can use this function to protect the following: • Folders You can prevent unauthorized ac- cess to folders. • Sender's names (when sending e- mail) You can prevent misuse of sender's names.
Page 102: Registering A Protection Code For A Group
User Tools (System Settings) G G G G Press [OK]. H H H H Press [Exit]. I I I I Press the { { { { User Tools/Counter} } } } key. Registering a Protection Code for a Group A A A A Press the { { { { User Tools/Counter} } } } key.
Page 103: Registering Ldap Authentication
Registering LDAP Authentication For each user registered in the Ad- dress Book, you can register a login user name and login password to be used when accessing an LDAP server. Reference To use an LDAP server, you need to program it beforehand. For de- tails, see Network Guide.
Page 104 User Tools (System Settings) Note ❒ If you press by the registered name, user code, folder name or e-mail ad- dress. H H H H Press [Change] under Login Pass- word. I I I I Enter the new password, and then press [OK].
Page 105: Troubleshooting
If Your Machine Does Not Operate as You Want General Machine Status Problem/Cause This message appears “ ” is dis- Please wait. when you turn on the oper- played. ation switch or change the toner bottle. The display panel is off. The screen contrast knob is turned to the dark position.
Page 106 Troubleshooting Machine Status Misfeeds occur frequently. An error message remains, even after the misfed paper is removed. Cannot duplex print During saddle stitching, paper comes out open and not neatly stacked. The user code entry dis- play appears. The Authentication screen appears.
Page 107: Document Server
Document Server Problem “ Exceeded max. number of pages per file.Do you want to store the scanned pages as 1 file? pears. You cannot find out what is stored in a file. Memory becomes full frequently. You want to check print quality before making a large print run.
Page 108: B Loading Paper
Troubleshooting B Loading Paper Note ❒ You can change the paper size in tray 2 and 3. See p.113 “Changing the Paper Size”. Reference For details about paper types and sizes, see p.153 “Copy Paper”. Important ❒ Do not stack paper higher than the limit mark inside the tray.
Page 109: Loading Paper In Tray 2 And 3
When the left half of the tray is pulled out A Load the paper in the left tray. C C C C Gently push the paper tray in un- til it stops. Loading Paper in Tray 2 and 3 A A A A Pull out the paper tray until it stops.
Page 110: Loading Paper In The Interposer
Troubleshooting D D D D Load paper by repeating steps C C C C Note ❒ The tray can hold up to 4,000 sheets. E E E E Close the top cover of the large ca- pacity tray (LCT). Loading Paper in the Interposer Important ❒...
Page 111: Suspend Copy When Using Finisher 3000B (100-Sheet Staples)
Suspend Copy when using Finisher 3000B (100–Sheet Staples) You can suspend a large volume of copies when using Finisher 3000B (100–Sheet Staples). Note ❒ You can suspend copy only when the output tray is specified as the finisher shift tray. See p.53 “Out- put: Copier”.
Page 112: D Adding Toner
Troubleshooting D Adding Toner When D is displayed, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Page 113 Note ❒ You can still make about 1000 copies after the messages “DToner is almost empty.”and “Replace Toner Bottle.” appear cyclically, but replace toner early to prevent poor copy quality. ❒ When the toner runs out, “D Add Toner” will be displayed on the screen and printing will be disabled.
Page 114: Replacing Toner
Troubleshooting Replacing Toner ZGVY1060E ZGVY1070E ZGVY1080E ZGVY1090E ZGVY1200E • Open the front cover of the machine. • Pull out the lever under the toner bottle to- ward you 90°. • Raise the green lever, and then gently pull out the toner bottle. •...
Page 115: Clearing Misfeeds
x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings are cleared.
Page 116 Troubleshooting...
Page 117 x Clearing Misfeeds ADH006S...
Page 118 Troubleshooting...
Page 119 x Clearing Misfeeds ADH007S...
Page 120 Troubleshooting...
Page 121 x Clearing Misfeeds ADH008S...
Page 122 Troubleshooting...
Page 123 x Clearing Misfeeds ADH009S...
Page 124 Troubleshooting ADH010S...
Page 125: Changing The Paper Size
Changing the Paper Size Preparation Always select the paper size with User Tools. Otherwise, misfeeds might occur. Reference For details about paper sizes, and types see p.153 “Copy Paper”. Important ❒ If you wish to change the paper size set in the paper tray 1 or the optional large capacity tray (LCT), contact your service representa- tive.
Page 126 Troubleshooting Important ❒ If the size of the paper set does not match the paper size selec- tor, misfeeds might occur, or parts of the image might not be copied. To adjust the paper size to one not available on the paper size selector A Set the paper size selector knob to the p...
Page 127: Adding Staples
d Adding Staples Note ❒ When removing jammed staples, staples might not be ejected the first few times you try to use the stapler. Important ❒ If you use a staple cartridge other than that recommended, staple failure or staple jams might occur. ❒...
Page 128: Booklet Finisher (Saddle Stitch)
Troubleshooting Booklet Finisher (Saddle Stitch) ADH012S...
Page 129: Finisher 3000B (100-Sheet Staples)
d Adding Staples Finisher 3000B (100-Sheet Staples) ADH013S...
Page 130: Removing Jammed Staples
Troubleshooting e Removing Jammed Staples Important ❒ A paper jam will occur if the machine staples using the Booklet Finisher with- out the saddle stitch stapler cartridge. Make sure the cartridge is set. Note ❒ Staples might jam due to curled copy paper. In this case, try turning the paper over in the tray.
Page 131: Booklet Finisher (Saddle Stitch)
e Removing Jammed Staples Booklet Finisher (Saddle Stitch) ADH015S...
Page 132: Finisher 3000B (100-Sheet Staples)
Troubleshooting Finisher 3000B (100-Sheet Staples) ADH016S...
Page 133: Removing Punch Waste
y Removing Punch Waste Note ❒ When “ Hole Punch Receptacle is full. the Punch function. Finisher 3000M (50-Sheet Staples), Booklet Finisher A A A A Open the finisher front cover. B B B B Pull out the punch waste box, and then remove punch waste. C C C C Reinstall the punch waste box.
Page 134: Finisher 3000B (100-Sheet Staples)
Troubleshooting Note ❒ If you do not, “ D D D D Close the front cover of the finisher. “ Hole Punch Receptacle is full. Note ❒ If the message is still displayed, reinstall the punch waste box. Finisher 3000B (100-Sheet Staples) A A A A Open the finisher front cover.
Page 135 Note ❒ If you do not, “ Hole Punch Receptacle is full. D D D D Close the front cover of the finisher. “ Hole Punch Receptacle is full. Note ❒ If the message is still displayed, reinstall the punch waste box. y Removing Punch Waste ”...
Page 136 Troubleshooting...
Page 137: Remarks
Dos And Don'ts R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur. R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the ma- chine, you should take care that the power cord will not be dam- aged under the machine.
Page 138: Toner
Remarks Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: •...
Page 139: Where To Put Your Machine
Where to Put Your Machine Machine Environment Your machine's location should be carefully chosen because environ- mental conditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from hu- midity and dust. Otherwise a fire or an electric shock might occur.
Page 140: Power Connection
Remarks • Close all covers and trays in- cluding the front cover and by- pass tray. Limitation ❒ Carefully move the machine. If you do not, the machine might be damaged or a stored file might be deleted. ❒ Avoid any strong shock to the ma- chine.
Page 141: Maintaining Your Machine
Maintaining Your Machine If the exposure glass or ADF is dirty, you might not be able to make clear copies. Clean these parts when you find them dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth.
Page 142: Other Functions
Remarks Other Functions Inquiry The inquiry functions lets you con- firm the telephone numbers to con- tact for repairs or to order toner. Be sure to contact your service engineer to verify the following: ❖ ❖ ❖ ❖ Machine Maintenance/Repair •...
Page 143: Counter
Counter Displaying the Total Counter You can display the total number of sheets used for all functions and the total number of sheets used for copy- ing. You can also print the counter list. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Counter].
Page 144 Remarks...
Page 145: Entering Text
Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before that character. Available Characters •...
Page 146: Entering Text
Entering Text Entering Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.
Page 147: Specifications
Main Unit ❖ ❖ ❖ ❖ Configuration: Console ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: CCD-CIS ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush development system ❖...
Page 148 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Trays: A3L – A5KL, 11" × 17"L – 5 16K (195 × 267 mm)KL • Bypass Tray: A3L – A6L, 11" × 17"L – 5 • Bypass (custom size): Vertical: 100 – 305 mm, 4" – 12" Horizontal: 139.7 –...
Page 149 ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Enlargement Full Size Reduction Zoom: From 25 to 400% in 1% steps. ❖ ❖ ❖ ❖ Maximum continuous copy run: 999 sets ❖ ❖ ❖ ❖ Copy paper capacity: • Tray 1 (Tandem tray) : 3,100 sheets (1,550 sheets × 2) (80 g/m •...
Page 150 Specifications • Complete system Warm-up Stand-by During printing Maximum The Complete System consists of the mainframe, finisher, large capacity tray (LCT) and mailbox. ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H up to exposure glass): •...
Page 151: Document Server
❖ ❖ ❖ ❖ Weight: • Types 1, 2: Approx. 204 kg, 449.8 lb • Type 3: Approx. 216 kg, 476.2 lb Document Server ❖ ❖ ❖ ❖ HDD: 40 GB ❖ ❖ ❖ ❖ HDD (Document Server): 23.45 GB ❖...
Page 152: Auto Document Feeder
Specifications Auto Document Feeder ❖ ❖ ❖ ❖ Mode: Batch (SADF) mode, Mixed Sizes mode, Paper Orientation mode ❖ ❖ ❖ ❖ Original size: Metric version: • A3L – B6 JISKL (1-sided originals) • A3L – A5KL (2-sided originals) Inch version: •...
Page 153: Options
Options Note ❒ Specifications are subject to change without notice. Mailbox ❖ ❖ ❖ ❖ Number of trays: 9 trays ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL " × 11"KL, 5 " × 8 These sizes cannot be detected automatically.
Page 154 Specifications With Z-fold: • 20 sheets (A4KL, B5 JISKL, A5KL, B6 JISKL, 8 × 8 "KL) (80 g/m • 30 sheets (A3L, B4 JISL, 11" × 17"L, 8 20 lb.) In terms of stack capacity, one Z-folded sheet is equivalent to approximately 10 unfolded sheets.
Page 155 ❖ ❖ ❖ ❖ Staple position: 4 position (Top, Top Slant, Bottom, 2 Staples) Finisher Shift Tray 2: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, " × 14"L, 8 "...
Page 156 Specifications ❖ ❖ ❖ ❖ Stack capacity after stapling Without Mixed Size mode: • 250–50 sets (10–50 sheets) (A4K, 8 • 250 sets (2–9 sheets) (A4K, 8 • 125–25 sets (10–50 sheets) (A4L, B5 JISKL, 8 • 125 sets (2–9 sheets) (A4L, B5 JISKL, 8 •...
Page 157: Finisher 3000M (50-Sheet Staples)
Finisher 3000M (50-Sheet Staples) Finisher Upper Tray: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, " × 14"L, 8 " × 11"KL, 5 ❖ ❖ ❖ ❖ Paper weight: 52 –...
Page 158: Finisher 3000B (100-Sheet Staples)
Specifications ❖ ❖ ❖ ❖ Stack capacity after stapling Without Mixed Size mode: • 300–60 sets (10–50 sheets) (A4K, 8 • 300 sets (2–9 sheets) (A4K, 8 • 150–30 sets (10–50 sheets) (A4L, B5 JISKL, 8 • 150 sets (2–9 sheets) (A4L, B5 JISKL, 8 •...
Page 159 ❖ ❖ ❖ ❖ Paper weight: 52 – 216 g/m , 14 – 58 lb. ❖ ❖ ❖ ❖ Stack capacity: • 3,000 sheets (A4K, B5 JISK, 8 • 1,500 sheets (A3L, B4 JISL, A4L, B5 JISL, 11" × 17"L, 8 "...
Page 160: Punch Unit (Booklet Finisher, Finisher 3000M)
Specifications Punch Unit (Booklet Finisher, Finisher 3000M) ❖ ❖ ❖ ❖ Paper size: Punch unit type 2 & 4 holes type 4 holes type 2 & 3 holes type ❖ ❖ ❖ ❖ Paper weight: 52 – 163 g/m , 14 lb. – 43 lb. ❖...
Page 161: Z-Folding Unit
Punch unit type 2 & 3 holes type ❖ ❖ ❖ ❖ Paper weight: • 4 holes: 52 – 128 g/m • 2 & 3 holes: 52 – 163 g/m ❖ ❖ ❖ ❖ Power consumption: 60W (power supplied from main unit) ❖...
Page 162: Copy Tray
Specifications Copy Tray ❖ ❖ ❖ ❖ Paper capacity: • A3, 11" × 17" : 250 sheets " × 14" : 500 sheets • B4 JIS, 8 " × 11" : 500 sheets • A4, 8 " × 8 • B5 JIS, 5 ❖...
Page 163 ❖ ❖ ❖ ❖ Power consumption (Max): Approx. 48 W (power supplied from main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 500 × 620 × 200 mm, 19.7" × 24.4" × 7.9" ❖...
Page 164: Others
Specifications Others ❖ ❖ ❖ ❖ A3/11" × × × × 17" Tray Unit (option) You can load A3L or 11" × 17"L paper in the tray 1 using this unit. ❖ ❖ ❖ ❖ B4 JIS/8 " × × × × 14" Tray Unit (option) You can load B4 JISL/A4L or 8 (LCT) using this unit.
Page 165: Copy Paper
Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Paper Type and Metric Version Type Weight Tray 1 52.3-127.9 g/m A4K, 8 (14-34 lb.) A3L, B4 JISL, A4KL, 11" ×17"L, 8 Tray 1 (A3/11 "...
Page 166 Specifications Tray Paper Type and Type Weight Bypass 52.3-216 g/m Tray (14-57.6 lb.) Translucent paper OHP transparen- cies Postcards Label paper (adhesive labels) Large 52.3-127.9 g/m Capaci- (14-34 lb. ) ty Tray (LCT) (option) The paper tray fence is fixed. If you wish to change the size of paper placed in this tray, contact your service representative.
Page 167: Non-Recommended Paper
When loading paper, make sure the stack height does not exceed the lower limit mark of the paper tray. The amount of paper that can be set is 10 mm/100 sheets ap- proximately. See p.96 “B Loading Paper”. It is recommended to place one sheet at a time. When loading translucent papers, set the paper direction according to the grain.
Page 168: Paper Storage
Specifications • Thermal fax paper • Art paper • Aluminum foil • Carbon paper • Conductive paper • Paper with perforated lines • Hemmed paper • Envelopes ❒ Do not copy on the side of paper that has been already copied onto or a fault might occur.
Page 169: Index
INDEX A3/11" × 17" Tray Unit , 152 Access to the Machine , 128 Adding Staples , 115 Toner , 100 Adding a Group to Another Group , 88 Adding Staples Booklet Finisher (Saddle Stitch) , 116 Finisher 3000B (100-Sheet Staples) , 117 Finisher 3000M (50-Sheet Staples), Booklet Finisher , 115 Address Book...
Page 170 Document Server , 35 , 139 Downloading , 44 Settings , 46 Using , 36 Viewing , 44 Dos And Don'ts , 125 E-mail destination , 75 {Energy Saver} } } } key , 21 Energy Saver Timer , 58 ENERGY STAR Program , 13 Enhanced External Charge Unit Management , 60...
Page 171 Panel Off Timer , 58 Panel Tone , 51 Paper Storage , 156 Paper tray , 18 Paper Tray Priority Copier , 55 Printer , 55 Paper Type Bypass tray , 56 LCT , 56 Tray 1 , 56 Tray 2 , 56 Tray 3 , 56 Password Changing , 39...
Page 172 {Start} } } } key , 22 Suspend Copy Finisher 3000B (100–Sheet Staples) , 99 System Auto Reset Timer , 59 System Reset , 30 Tab Sheet Holder , 152 Text Deleting , 134 Entering , 134 Timer Settings , 58 Toner , 126 Adding , 100 Handling , 126...
Page 173 MEMO...
Page 174 MEMO B141-6708A...
Page 176 Type for DSm651/LD151/Aficio 2051 Type for DSm660/LD160/Aficio 2060 Type for DSm675/LD175/Aficio 2075 Printed in Japan B141-6708A B1416708A...

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Ricoh Aficio 2051/2060/2075 Operating Instructions Manual

Manuals for this Machine

What You Can Do with this Machine

Copyrights and Trademarks

How to Read this Manual

Safety Information

Positions of Labels and Hallmarks for R

R R R R R Caution

R WARNING and R R CAUTION

ENERGY STAR Program

Machine Types

1 Getting Started

Guide to Components

Control Panel

Turning on the Power

2 Combined Function Operations

Changing Modes

Multi-Access

3 Document Server

Relationship between Document Server and Other Functions

Using the Document Server

Settings for the Document Server

4 User Tools (System Settings)

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with User Tools

Address Book

Registering Names

Authentication Information

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering LDAP Authentication

5 Troubleshooting

If Your Machine Does Not Operate as You Want

B Loading Paper

Suspend Copy When Using Finisher 3000B (100-Sheet Staples)

D Adding Toner

Replacing Toner

Clearing Misfeeds

Changing the Paper Size

Adding Staples

Removing Jammed Staples

Removing Punch Waste

6 Remarks

Dos and Don'ts

Toner

Where to Put Your Machine

Maintaining Your Machine

Other Functions

Counter

7 Entering Text

8 Specifications

Main Unit

Options

Others

Copy Paper

Index

Quick Links

Operating Instructions

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Summary of Contents for Ricoh Aficio 2051/2060/2075