Ricoh 350 Security Manual
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Ricoh 350 Security Manual

Ricoh 350 Security Manual

Ricoh printer operating instructions 350, 450
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350/450 Series

Operating Instructions

Security Reference
For safety, please read this manual carefully before you use this product and keep it
handy for future reference.

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Summary of Contents for Ricoh 350

  • Page 1: Operating Instructions

    350/450 Series Operating Instructions Security Reference For safety, please read this manual carefully before you use this product and keep it handy for future reference.
  • Page 2 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference manual before using this machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS ISO15408 Security Capability ... 1 1. Security Settings Operating Conditions... 3 Operating Environment ... 3 Key Operator Settings... 4 User Settings... 5 Security Functions of This Machine ... 6 Protection of Documents Temporarily Saved in the Memory of This Machine... 8 Scanning the Original in Copier, Scanner or Document Server Mode ...

  • Page 5: Iso15408 Security Capability

    ISO15408 Security Capability The security mode of imagio Neo 350/450 series are compliant with ISO/IEC 15408 (level:EAL3) standards. Users requiring security control must use this ma- chine in security mode. Unauthorized copying and access through customer networks reduces docu- ment security. Confidential documents should be protected using security modes.

  • Page 7: Security Settings

    ❒ Ricoh Company, Ltd. and affiliated companies manage the CSS centers (or Ricoh service centers ) that pro- vide maintenance services via tele- phone lines. ❒ CSS centers (or Ricoh service cen- ters) manage each user's informa- tion very carefully.

  • Page 8: Key Operator Settings

    Security Settings Key Operator Settings • The machine is not protected from illegal operations using networks such as wiretapping. Users need to take general measures to prevent unauthorized access to user net- works. • This machine is not protected from physical attacks such as removing or exchanging the hardware incor- rectly.

  • Page 9: User Settings

    User Settings • Enter passwords discreetly. If you note a password on paper, keep it hidden from other people. • Register a user name for a docu- ment stored in the document serv- er to identify creator or type, but not to protect the document from other people.

  • Page 10: Security Functions Of This Machine

    Security Settings Security Functions of This Machine This machine provides the following security functions: ❖ ❖ ❖ ❖ Protection of documents temporarily saved in memory (in Copier, Facsimi- le, Printer, Scanner and Document Server modes) Deleted data is not reused. It is not available to other users.
  • Page 11 ❖ ❖ ❖ ❖ Protection from unauthorized tele- phone line access Protection from unauthorized tele- phone line access Only faxes and CSS/Ricoh service cent communi- cations are accepted. Dial-up and other forms of telephone line ac- cess are barred. Reference "Using CSS (CUSTOMER SUP-...

  • Page 12: Protection Of Documents Temporarily Saved In The Memory Of This Machine

    Security Settings Protection of Documents Temporarily Saved in the Memory of This Machine Documents scanned in Copier, Fac- simile or Scanner mode or data sent from a printer driver for printing are temporarily saved in memory. You can delete documents or data to avoid unauthorized printing.
  • Page 13 Canceling a Transmission While the Message is Being Sent Use this procedure to cancel a trans- mission after the original has been scanned. Limitation ❒ If transmission finishes while you are carrying out this procedure, it will not be canceled. Note ❒...
  • Page 14 Security Settings Canceling a transmission using the { { { { Clear/Stop} } } } key A A A A Press the { { { { Clear/Stop} } } } key. B B B B Select the file you want to cancel. C C C C Press [Stop Transmission].

  • Page 15: Canceling A Print Job

    Canceling a Print Job A A A A Press the { { { { Printer} } } } key on the ma- chine's control panel. B B B B Press [Job Reset] on the display panel. A message appears on the display panel indicating that the print job is being canceled.

  • Page 16: Protecting Documents Stored In The Document Server

    Security Settings Protecting Documents Stored in the Document Server You can attach a password to a docu- ment stored in the document server. Printing, delivery and fax transmis- sion of documents is not possible un- less the password is entered. Your documents are thereby protected from unauthorized access.

  • Page 17: Scanning In Document Server Mode

    Scanning in Document Server mode Reference For details, see "Scanning in Docu- ment Server mode" in the Copy Reference manual. A A A A Press the { { { { Document Server} } } } key. The "Select Files to Print" display appears.
  • Page 18 Security Settings To set the user name A Press the [User Name] . B Enter the new user name using the letter keys on the display panel. Note ❒ If you want to enter non-reg- istered name, press the [Non- registered Name], then enter the new user name.
  • Page 19 F F F F Press the { { { { Start} } } } key. The document is saved in the Doc- ument Server. The saved docu- ments are displayed on the "Select Files to Print " display. Note ❒ If you have set your originals on the exposure glass, press the [Scanning Finished] after all orig- inals have been scanned.
  • Page 20 Security Settings D Press the [Change User Name], [Change File Name], or [Change Password]. E Enter the new file name, user name, or password using the letter keys or number keys. F Press the [OK] . Printing Saved Documents You can print any of the documents saved in the Documents Server.
  • Page 21 ❒ If you select a document which requires a password, the “Input the Password” window ap- pears. Enter your password us- ing the number keys, then press the [OK] . ❒ If you enter an incorrect pass- word for a document three times consecutively, document access is refused.
  • Page 22 Security Settings Deleting Saved Documents You should delete any of the saved documents using the control panel of the machine. This section describes how to delete saved documents. Important ❒ You can save up to 3,000 docu- ments in the Document Server. No more documents can be saved, when there are 3,000 documents in the Document Server.
  • Page 23 C C C C Repeat step B B B B if you want to select more than one document. D D D D Press the [Delete File] key. A confirmation dialog box ap- pears. E E E E Press the [Delete] key to delete it. Note ❒...

  • Page 24: Scanning In Copy Mode

    Security Settings Scanning in Copy mode Reference For details, see "Scanning in Copy Server mode" in the Copy Refer- ence manual. A A A A Press the { { { { Copy} } } } key. Copy display appears. B B B B Press the [Store File] .
  • Page 25 Printing Saved Documents You can print any of the documents saved in the Document Server. Follow these steps to select a docu- ment and print it out. Reference For details, see "Printing Saved Document Server mode" in the Copy Reference manual. A A A A Press the { { { { Document Server} } } } key.
  • Page 26 Security Settings D D D D If you need to change any of the print settings, press the [Print Set- tings]. The "Print Settings" display ap- pears. Note ❒ The print settings of the docu- ment you select first are applied to the merged documents.
  • Page 27 Deleting Saved Documents You should delete any of the saved documents using the control panel of the machine. This section describes how to delete saved documents. Important ❒ You can save up to 3,000 docu- ments in the Document Server. No more documents can be saved, when there are 3,000 documents in the Document Server.

  • Page 28: Scanning In Scanner Mode

    Security Settings C C C C B B B B Repeat step if you want to select more than one document. D D D D Press the [Delete File] key. A confirmation dialog box appears. E E E E Press the [Delete] key to delete it. Note ❒...
  • Page 29 C C C C Set the scan settings. Note ❒ If no scan settings are specified, the initial Scanner Settings as set with the [Scan Settings] tab under [Scanner Initial Setup] will become active. Calling up stored scan settings A Press [Recall Program]. The user program recall screen appears.
  • Page 30 Security Settings E E E E Enter the desired information. This screen appears when the net- work delivery scanner function is not used. This screen appears when the net- work delivery scanner function is used. Specifying the user name A Press [User Name]. The user name selection screen appears.
  • Page 31 Specifying a file name Note ❒ Scan data files are automatically named SCAN0001, SCAN0002, etc. If desired, you can change the file name. ❒ You can use the same file name for different files. A Press [File Name]. The file name entry screen ap- pears.
  • Page 32 Security Settings G G G G Press the { { { { Start} } } } key. The original is scanned and the re- sulting data is stored as a file in the Document Server. When there is another page to scan, set the original and then press the { { { { Start} } } } key.
  • Page 33 ❒ If you enter an incorrect pass- word for a document three times consecutively, document access is refused. Turn off the main power switch, and then turn it on to re-enter correctly. However, access attempts for other documents are still ac- cepted.
  • Page 34 Security Settings C C C C To select multiple files, repeat B B B B step Note ❒ If you select [Display Selection], the selected files only will be shown in the order of delivery. Descending sort is not possible in this case.

  • Page 35: Storing From Printer Driver

    Storing from Printer Driver Storing Documents Reference For details about installing, see Help for the printer driver. Limitation ❒ Documents are not saved in the following cases: • When sending the 31st docu- ment if there are 30 Sample Print/Locked Print documents already stored.
  • Page 36 Security Settings E E E E If you want to register a user name, file name or password, click [Details…]. You can skip these entries completely or par- tially. If you want to skip com- pletely, proceed to step F F F F Enter a user name, file name or password, and then click [OK].
  • Page 37 Settings To use Document Server, make neces- sary settings in the following dialog boxes: Reference For details about accessing the [Printer Properties] dialog box or making other settings, see p.5 "RPCS? - Accessing the Printer Properties", Printer Reference 2 or Help for the printer driver.
  • Page 38 Security Settings ❖ ❖ ❖ ❖ Functions that can be selected when sending a document to the Document Server Some functions of the RPCS printer driver are unavailable while sending a document to Document Server. You can select these functions using the ma- chine's control panel when printing saved documents.
  • Page 39 When Using PostScript 3 Printer Driver (Optional) on Windows Connect the machine to the computer, and then install the PostScript 3 printer driver. For details about connecting, see p.9 "Connecting the Machine", Printer Reference 1. For details about installing, see p.25 "Installing the PostScript 3 Printer Driver", Printer Reference 1.
  • Page 40 Security Settings Settings To use Document Server, make neces- sary settings in the following dialog box. Important ❒ You cannot use Document Server with PageMaker 6.0J or 6.5J. Reference For details about accessing the [Printer Properties] dialog box or making other settings, see p.9 "PostScript 3 - Setting Up for Print- ing", Printer Reference 2 or Help for the printer driver.
  • Page 41 ❖ ❖ ❖ ❖ Functions that can be selected when sending a document to the Document Server Some functions of the PostScript 3 printer driver are unavailable while send- ing a document to Document Server. You can select these functions on the machine's control panel when printing saved documents.
  • Page 42 Security Settings When Using Macintosh Connect the machine to the comput- er, and then install the PostScript 3 printer driver. For details about con- necting, see p.9 "Connecting the Ma- chine", Printer Reference 1. For details about installing, see p.34 "Macintosh - Installing the PostScript 3 Printer Driver", Printer Reference 1.
  • Page 43 Settings To use Document Server, make neces- sary settings in the following dialog box. Important ❒ You cannot use Document Server with PageMaker 6.0J or 6.5J. Reference For details about accessing the [Printer Properties] dialog box or making other settings, see p.9 "PostScript 3 - Setting Up for Print- ing", Printer Reference 2 or Help for the printer driver.
  • Page 44 Security Settings ❖ ❖ ❖ ❖ Functions that can be selected when sending a document to the Document Server Some functions of the PostScript 3 printer driver are unavailable while send- ing a document to Document Server. You can select these functions on the machine's control panel when printing saved documents.
  • Page 45 Managing Saved Documents By using the machine as a network printer with TCP/IP protocol, you can check or delete documents saved in Document Server from a Ridoc Desk 2000 / Lt networked computer. You can control printing from the computer as well as from the control panel. Note ❒...
  • Page 46 Security Settings Deleting Saved Documents You should delete any of the saved documents using the control panel of the machine. This section describes how to delete saved documents. Important ❒ You can save up to 3,000 documents in the Document Server. No more docu- ments can be saved, when there are 3,000 documents in the Document Server.
  • Page 47 ❒ If you enter an incorrect password for a document three times consecutive- ly, document access is refused. Turn off the main power switch, and then turn it on to re-enter correctly. However, access attempts for other docu- ments are still accepted. ❒...

  • Page 48: Scanning In Facsimile Mode

    Security Settings Scanning in Facsimile Mode Reference For details, see "Storing a Docu- ment" in the Facsimile Reference <Advanced Features>manual. A A A A Make sure that the machine is in Facsimile mode and the standby display is shown. If th e s tan dby dis play is n ot shown, press the { { { { Facsimile} } } } key.
  • Page 49 B Press [User Name]. The User Name Change menu is shown. C Press the user name to be pro- gramed. The user names that are pro- gramed in the user code are shown. Note ❒ To set an unprogrammed user name, press [Non-pro- gramed Name] and enter the name.
  • Page 50 Security Settings Setting a Password A Press [File Info. Setting]. B Press [Password]. The Password Setting menu is shown. C Enter a password using the number keys. Note ❒ If you make an error, press the { { { { Clear/Stop} } } } key or [Clear], and then reenter your pass- word.
  • Page 51 File Manage Reference For details, see "File Manage" in the Facsimile Reference <Ad- vanced Features> A A A A Press [Sub TX Mode]. The Sub Transmission menu is shown. B B B B Press [Select Stored File]. C C C C Select [Manage/Delete File].
  • Page 52 Security Settings Changing a User Name A Press [Change User Name]. B Press [Clear]. The user name is deleted. C Press the new user name. Note ❒ To set an unprogrammed user name, press the [Non-programed Name] , and then enter the name. ❒...

  • Page 53: Sending A Stored File

    B B B B Press [Select Stored File]. C C C C Select [Manage/Delete File]. D D D D Press the document you want to delete. E E E E Press [Delete File]. F F F F Press [Delete]. Note ❒...
  • Page 54 Security Settings Reference For details, see "Sending a Stored File" in the Facsimile Reference <Advanced Features> A A A A Press [Sub TX Mode]. The Sub TX Mode menu is shown. B B B B Select [Select Stored File]. C C C C Select the documents to be sent.
  • Page 55 Specifying Documents from the "File Name" A Press the [Search by File Name] key. B Enter the name of the docu- ment to be sent. Note ❒ The file name is searched by partial matching. Reference For information about how to input characters, see the System Settings manual.
  • Page 56 Security Settings D D D D If you select a document with a password, enter the password. If the document does not have a password, proceed to step F. Note ❒ If you enter an incorrect pass- word for a document three times consecutively, document access is refused.

  • Page 57: Printing Stored Documents

    Printing Stored Documents Use this feature to print the docu- ments stored in the document server. Limitation ❒ Only the documents that are stored using the fax feature can be printed. Documents stored using the fax feature are shown with an "F"...
  • Page 58 Security Settings Selecting a Document from "File List" A Press [U U U U Prev.] or [T T T T Next] to dis- play the document to be sent. B Select the file name. Specifying a Document from the "File Name" A Press [Search by File Name].
  • Page 59 F F F F Press [Print File] or [Print 1st Page]. When the [Print File] is pressed, the machine prints all the pages. When the [Print 1st Page] is pressed, the machine prints only the first page. Note ❒ To print both sides, press [Print 2 Sided].

  • Page 60: Locked Print

    Security Settings Locked Print Use this function for privacy when printing confidential documents on a shared network. Data is not printed but stored in the machine. When us- ing Locked Print, printing is not pos- sible unless a password is entered using the control panel.

  • Page 61: Deleting Locked Print Files

    E E E E Select the file you want to print by pressing on it. Note ❒ Only one file can be selected at a time. F F F F Press [Print]. The password screen is displayed. Note ❒ If you enter an incorrect pass- word for a document three times consecutively, document access is refused.
  • Page 62 Security Settings D D D D Press [Delete]. The password screen is displayed. Note ❒ If you enter an incorrect pass- word for a document three times consecutively, document access is refused. Turn off the main power switch, and then turn it on to re-enter correctly.

  • Page 63: Personal Boxes

    Personal Boxes Use this function to receive private documents utilizing this machine like a post-office box. Printing received documents in a Personal Box is not possible unless a password is entered using the control panel. Your docu- ments are thereby safe from being viewed by other people.
  • Page 64 Security Settings When password is required A Enter a password. B Press [OK]. Note ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key or [Clear] and try again. D D D D Press the { { { { Start} } } } key.

  • Page 65: Key Operator Tools (For Administrator)

    Key Operator Tools (for Administrator) Key Operator Tools include security settings. You can program a Key Op- erator Code to prevent unauthorized persons from changing User Tools settings or finding a password. Make sure you enter a Key Operator Code using an eight-digit number to ensure security.

  • Page 66: Programming/Changing Key Operator Code

    Security Settings Programming/Changing Key Operator Code Reference For details, see "Key Operator Tool 1/2" in the System Settings manual A A A A Press { { { { User Tools/Counter} } } } key. B B B B Press [System Settings] . C C C C Press Key Operator Tools.

  • Page 67: Delivery Server Ip Address

    Delivery Server IP Address A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Select [Delivery Server IP Address]. D D D D Press [←...
  • Page 68 Security Settings F F F F Press [Personal Box]. G G G G Enter a Box Name. Reference For information about how to input characters, see the System Settings manual. H H H H Press [OK]. I I I I Enter a Box Code.
  • Page 69 Programing a Receiver A Press [Receiver]. B Select a destination with the Quick Dial Table. Note ❒ If the desired destination is not shown, press [U U U U Prev.] or [T T T T Next]. C Press [OK]. K K K K Press [OK].
  • Page 70 Security Settings F F F F Select a box you want to delete. Note ❒ When selecting a file set with a password, the password input screen is displayed. Enter the password using the number keys and press [OK]. ❒ If you enter an incorrect num- b e r , p r e s s { { { { C l e a r } } } } o r t h e { { { { Clear/Stop} } } } key to delete the en- tered numbers.

  • Page 71: Cautions When Using Security Modes

    Cautions When Using Security Modes When using security modes, note the following: Key Operator Settings • Contact your sales or service repre- sentative to check which version of software is installed on the ma- chine. • When using security modes, re- mote management with Ridoc Document Router is not possible.

  • Page 72: Index

    INDEX Canceling a Facsimile Transmission While the Original is Being Scanned , 8 Canceling a Print Job , 11 Canceling a Transmission While the Message is Being Sent , 9 Cautions When Using Security Modes , Delete File , 48 Deleting Locked Print Files , 57 Deleting Personal Boxes , 65 Delivery Server IP Address , 63...
  • Page 73 Copyright © 2002...
  • Page 74 RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111 B004-8505 UE USA...

This manual is also suitable for:

450Imagio neo 350 seriesImagio neo 450 series

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