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Ricoh SP 221S User Manual

Sp 220/sp 221 series
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User Guide

For safe and correct use, be sure to read Safety Information before
using the machine.

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Summary of Contents for Ricoh SP 221S

  • Page 1: User Guide

    User Guide For safe and correct use, be sure to read Safety Information before using the machine.

  • Page 2: Table Of Contents

    1. Guide to the Machine Guide to Components............................17 Exterior................................17 Exterior................................21 Interior................................22 Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw)............ 22 Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw)..........24 Control Panel..............................26 Changing Operation Modes.......................... 29 Multi-access..............................30 Assigning a Setting to the Short Cut Key......................
  • Page 3 Loading Paper into Tray 1...........................41 Loading Paper into the Bypass Tray......................46 Specifying Paper Type and Paper Size Using the Control Panel..............49 Specifying the Paper Type.......................... 49 Specifying the Standard Paper Size......................50 Specifying a Custom Paper Size........................ 50 Specifying Paper Type and Paper Size Using Smart Organizing Monitor..........52 Specifying a Custom Paper Size........................
  • Page 4 Copier Mode Screen............................76 Basic Operation of Copying........................... 77 Canceling a Copy............................78 Making Enlarged or Reduced Copies......................80 Specifying Reduce/Enlarge........................80 Making Combined/2-sided Copies......................82 Specifying Combined and 2-sided Copies....................86 Copying an ID Card............................87 Specifying the Scan Settings for Copying......................89 Adjusting Image Density..........................89 Selecting the Document Type According to Original................
  • Page 5 Step 1: Configuring SMTP and DNS Settings..................113 Step 2: Sending Scanned Files to an FTP Server..................113 Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw)........................116 Basic Procedure for Saving Scan Files on a USB Flash Memory Device..........118 Basic Operation for TWAIN Scanning......................
  • Page 6 Basic Operation for Sending Faxes from a Computer................151 Configuring Transmission Settings......................153 Configuring the LAN-Fax Address Book....................153 Editing a Fax Cover Sheet........................156 Receiving a Fax..............................157 Selecting Reception Mode........................157 Forwarding or Storing Faxes in Memory....................160 Lists/Reports Related to Fax......................... 164 7.
  • Page 7 Sound Volume Adjustment Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw)......208 Tray Paper Settings Tab..........................208 Copier Tab..............................209 Fax Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw)...............210 Toner Management Tab........................... 211 Interface Tab..............................211 Shortcut to Function Tab..........................211 Registering Destinations..........................
  • Page 8 Installing the Help Source File........................235 Displaying Help............................235 Menu................................235 Home................................236 System Settings............................236 Network Settings............................237 IPsec Settings............................. 240 Print List/Report............................243 Administrator Tools............................243 Using Smart Organizing Monitor.........................246 Displaying Smart Organizing Monitor Dialog..................246 Checking the Status Information.......................246 Checking the Status Information.......................248 Configuring the Machine Settings......................249 Configuring the IPv6 Settings........................
  • Page 9 Removing Scanning Jams......................... 277 When You Cannot Print Test Page....................... 279 Paper Feed Problems.............................280 Print Quality Problems........................... 282 Checking the Condition of the Machine....................282 Checking the Printer Driver Settings......................283 Printer Problems............................. 284 When You Cannot Print Properly......................284 When You Cannot Print Clearly.......................285 When Paper is Not Fed or Ejected Properly...................
  • Page 10 Printer Function Specifications........................308 Copier Function Specifications.........................308 Scanner Function Specifications.......................309 Fax Function Specifications........................310 Consumables..............................312 Print Cartridge............................312 Information for This Machine........................313 User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..313 Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) ..................................

  • Page 11: How To Find Information About Operations And Troubleshooting

    Operating Manual (Digital Format) Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM. Viewing from a web browser Access the Internet from a web browser.

  • Page 12: Help

    Insert the CD-ROM into the CD-ROM drive. Double-click [Manuals.htm] file, located on the CD-ROM root directory. Select the language. Click [Read PDF manuals]. Click the manual you want to refer to. The PDF file manual opens. Help Use the following procedure to open the Help files learn about the printer driver, Web Image Monitor, and Smart Organizing Monitor functions.

  • Page 13: How To Read This Manual

    How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

  • Page 14: Disclaimer

    DCT065 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. (mainly Europe and Asia) If the label contains the following, your machine is a region A model: • CODE XXXX -27 •...

  • Page 15: Notes

    Notes Contents of this manual are subject to change without prior notice. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. Some illustrations in this manual might be slightly different from the machine.

  • Page 16: About Ip Address

    Differences in Performance/Functions between Different Models The differences in main performance/functions between different models are as follows: SP 220SNw SP 220SFNw SP 221S SP 221SF SP 221SNw SP 221SFNw Not available Not available...

  • Page 17: Differences In Performance/Functions Between Different Models

    SP 221S SP 221SF Ethernet Port Not available Not available (Network) Wireless LAN Not available Not available Scan to Not available Not available Email/FTP/Folder Toner Not available Available Management Available (Toner Level Indication) Paperless FAX Not available Not available *1 Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not be available.

  • Page 18: Guide To The Machine

    1. Guide to the Machine This chapter describes preparations for using the machine and its operating instructions. Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior DCT067 Name...
  • Page 19 1. Guide to the Machine Name Description Cover for the Exposure Open this cover to place originals on the exposure glass. Glass Tray 1 This tray can hold up to 150 sheets of plain paper. Auto Document Feeder The ADF is integrated with the exposure glass cover. Open this (Exposure Glass Cover) cover to place documents on the exposure glass.
  • Page 20 Guide to Components DCT881 Name Description Exposure Glass Place originals here sheet by sheet. Control Panel Contains a screen and keys for machine control. Front Cover Open this cover to replace the print cartridge or remove jammed paper. Stop Fences Raise this fence to prevent paper from falling off.
  • Page 21 1. Guide to the Machine Name Description ADF Cover Open this cover to remove originals jammed in the ADF. Rear Cover Open this cover to remove jammed paper. External Telephone For connecting an external telephone. Connector G3 (analog) Line For connecting a telephone line. Interface Connector USB Port For connecting the machine to a computer using a USB cable.

  • Page 22: Exterior

    Guide to Components Exterior DCT831 Name Description Stop Fences Raise this fence to prevent paper from falling off. Front Cover Lift up this cover to replace consumables or clear a paper jam. Bypass Tray This tray can hold one sheet of plain paper. Tray 1 This tray can hold up to 150 sheets of plain paper.

  • Page 23: Interior

    It needs to be replaced when the Toner/Paper End indicator flashes red. For details about replacing the cartridge, see page 253 "Replacing the Print Cartridge". Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw) 1 2 3 4 14 15 16...
  • Page 24 Guide to Components Name Description [Image Quality] key Press to select the scan quality for the current job. [Shortcut to Func.] key Press to use the function pre-assigned to this key. [Density] key Press to adjust the image density for the current job. [Copy] key Press to switch the machine to copier mode.

  • Page 25: Control Panel (When Using Sp 221Sf, Sp 220Sfnw, Or Sp221Sfnw)

    1. Guide to the Machine Name Description [OK] Key Press to confirm settings and specified values, or to move to the next menu level. [Start] key Press to start fax transmission/reception, scanning, or copying. Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw) 2 3 4 5 6 15 16 20 21 22...
  • Page 26 Guide to Components Name Description Screen Displays the current status and messages. Scroll Keys Press to move the cursor in the direction indicated by the key. Number Keys Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter letters when specifying names.

  • Page 27: Control Panel

    1. Guide to the Machine Name Description specified by the driver, or when other errors occur. It flashes when the toner is nearly empty. [OK] Key Press to confirm settings and specified values, or to move to the next menu level. [Start] key Press to start fax transmission/reception, scanning, or copying.
  • Page 28 Guide to Components DSH109 Name Description [Power] key This indicator lights blue when the machine is turned on. It flashes when a print job is received. [Wi-Fi Direct] key (only Press this key to activate or deactivate the Wi-Fi Direct function. SP 220Nw and SP Pressing this key while Wi-Fi is disabled activates Wi-Fi and 221Nw)
  • Page 29 1. Guide to the Machine • For details about printing a list of the machine's configurations or about doing a test print using Smart Organizing Monitor, see page 246 "Using Smart Organizing Monitor". opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27...

  • Page 30: Changing Operation Modes

    Changing Operation Modes Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key to activate each mode. While in each mode, the corresponding key lights up. DSH140 Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [System Auto...

  • Page 31: Multi-Access

    1. Guide to the Machine Multi-access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”. The following table shows the functions that can be performed simultaneously. Current job Job that you want to execute simultaneously Copying...
  • Page 32 Multi-access Current job Job that you want to execute simultaneously • Printing • Receiving a LAN-Fax job from a computer Fax immediate printing • Scanning (receiving a fax and printing it • Scanning a fax into the machine's memory before transmission simultaneously) •...
  • Page 33 1. Guide to the Machine Current job Job that you want to execute simultaneously • Printing • Receiving a LAN-Fax job from a computer *1 Fax printing may take longer than normal if you scan using the control panel at the same time, especially when scanning multiple pages using the exposure glass.

  • Page 34: Assigning A Setting To The Short Cut Key

    Assigning a Setting to the Short Cut Key Assigning a Setting to the Short Cut Key You can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcut to Func.] key. You can configure settings for the following 3 function: •...

  • Page 35: Accessing The Function Assigned To The Short Cut Key

    1. Guide to the Machine Accessing the Function Assigned to the Short Cut Key Press the [Shortcut to Func.] key. DSH141 The function assigned to the [Shortcut to Func.] key is displayed. opal-p3_mf3_com_user_guide_gb_00228420_eng.xml Draft 2016/05/27...

  • Page 36: Entering Characters

    Entering Characters Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. •...
  • Page 37 1. Guide to the Machine • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting.

  • Page 38: About Operation Tools

    About Operation Tools About Operation Tools This section explains the operation tools of this machine. Control Panel The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings. For details about how to use the control panel, see page 165 "Configuring the Machine Using the Control Panel".
  • Page 39 1. Guide to the Machine opal-p3_mf3_com_user_guide_gb_00228422_eng.xml Draft 2016/05/27...

  • Page 40: Paper Specifications And Adding Paper

    2. Paper Specifications and Adding Paper This chapter describes how to load paper and originals, and about their specifications. Workflow for Loading Paper and Configuring Paper Sizes and Types This section explains how to load paper and the operations required after loading paper. After doing the following procedures, you can copy or print on the paper that is loaded in the machine.
  • Page 41 2. Paper Specifications and Adding Paper Procedure Reference See page 54 "Specifying Paper Type and Paper Size Using the Printer Driver". For details about supported paper, see page 55 "Supported Paper". opal-p3_mf3_com_user_guide_gb_00228425_eng.xml Draft 2016/05/27...

  • Page 42: Loading Paper

    Loading Paper Loading Paper This sections explains how to load paper into the paper tray and bypass tray. • When loading paper, take care not to trap or injure your fingers. For information about supported paper, precautions for storing paper, and print areas, see page 55 "Supported Paper".
  • Page 43 2. Paper Specifications and Adding Paper Pinch the clips on the side paper guides and slide them to match the standard size. DCT030 Pinch the end paper guide and slide it inward to match the standard size. DCT031 When loading A5 SEF, A4 or letter size paper, align the paper guide to the following position: DCT871 Fan the paper before loading it in the tray.
  • Page 44 Loading Paper DCT032 Check there are no gaps between the paper and the paper guides (both side and end paper guides). DCT049 Carefully push Tray 1 straight into the machine. DCT011 To avoid paper jams, make sure the tray is securely inserted. To deliver the sheets face up, open the rear cover.
  • Page 45 2. Paper Specifications and Adding Paper DCT037 • Sheets can be delivered face down from the output tray without opening the rear cover. Extending Tray 1 to load paper This section explains how to load paper longer than A4 (297 mm) into the machine. Remove the tray cover by pushing its center.
  • Page 46 Loading Paper Release the extender locks on both sides of the tray, and then pull out the extender. DCT034 Make sure the extender's inner surface and the scale are aligned. You can adjust the length of the extender in three steps. When using A5 SEF, A4 or letter size paper, adjust the length to the position indicated by the mark "...

  • Page 47: Loading Paper Into The Bypass Tray

    2. Paper Specifications and Adding Paper Pull out the extender and lock it. DCT033 Follow Steps 2 to 7 in "Loading Paper into Tray 1". Attach the tray cover. DCT038 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. only) Loading Paper into the Bypass Tray •...
  • Page 48 Loading Paper Open the bypass tray. DCT029 Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine. DCT013 Adjust the side guides to the paper width. DCT014 To deliver the sheets face up, open the rear cover. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27...
  • Page 49 2. Paper Specifications and Adding Paper DCT037 • Sheets can be delivered face down from the output tray without opening the rear cover. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27...

  • Page 50: Specifying Paper Type And Paper Size Using The Control Panel

    Specifying Paper Type and Paper Size Using the Control Panel Specifying Paper Type and Paper Size Using the Control Panel This section describes how to specify the paper size and paper type using the control panel. • Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.

  • Page 51: Specifying The Standard Paper Size

    2. Paper Specifications and Adding Paper Specifying the Standard Paper Size This section describes how to specify the standard paper size. Press the [User Tools] key. DSH142 Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key.
  • Page 52 Specifying Paper Type and Paper Size Using the Control Panel Press the [User Tools] key. DSH142 Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key.

  • Page 53: Specifying Paper Type And Paper Size Using Smart Organizing Monitor

    2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using Smart Organizing Monitor The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using. On the [Start] menu, click [All Programs].

  • Page 54: Specifying Paper Type And Paper Size Using Web Image Monitor

    Specifying Paper Type and Paper Size Using Web Image Monitor Specifying Paper Type and Paper Size Using Web Image Monitor This section describes how to specify the paper size and paper type using Web Image Monitor. Start the web browser and access the machine by entering its IP address. Click [System Settings].

  • Page 55: Specifying Paper Type And Paper Size Using The Printer Driver

    2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using the Printer Driver • Make sure that the paper type and size specified with the printer driver matches the paper type and size loaded in the tray. Since this machine does not detect the paper size automatically, the type or size of the paper may be mismatched and the print job may not print correctly.

  • Page 56: Supported Paper

    Supported Paper Supported Paper • After loading paper in the tray, specify the paper type and size using Smart Organizing Monitor and the printer driver. This machine does not detect the paper size automatically. • After loading paper in the tray, specify the paper type and size using the control panel or using Smart Organizing Monitor and printer driver.

  • Page 57: Specifications Of Paper Types

    2. Paper Specifications and Adding Paper Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure that they have fully dried.
  • Page 58 Supported Paper Item Description Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Color Paper Item Description Paper thickness 75 to 90 g/m (20 to 24 lb.) Supported paper tray...

  • Page 59: Non-Recommended Paper Types

    2. Paper Specifications and Adding Paper Letterhead Item Description Paper thickness 100 to 130 g/m (27 to 35 lb.) Supported paper tray Tray 1 and bypass tray Notes Paper that has a thickness outside the specified range cannot be printed onto.

  • Page 60: Paper Storage

    Supported Paper • Damp paper • Dirty or damaged paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.) •...
  • Page 61 2. Paper Specifications and Adding Paper From the printer driver CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) Copier function CHZ904 Print area Feed direction Approx. 4.0 mm (0.2 inches) opal-p3_mf3_com_user_guide_gb_00228430_eng.xml Draft 2016/05/27...
  • Page 62 Supported Paper Approx. 3.3 mm (0.1 inches) Approx. 3.0 mm (0.1 inches) Fax function CHZ904 Print area Feed direction Approx. 4.2 mm (0.2 inches) Approx. 2.0 mm (0.08 inches) • The print area may vary depending on the paper size, printer language and printer driver settings. opal-p3_mf3_com_user_guide_gb_00228430_eng.xml Draft 2016/05/27...

  • Page 63: Placing Originals

    2. Paper Specifications and Adding Paper Placing Originals This section describes the types of originals you can set and how to place them. Placing Originals on the Exposure Glass This section describes the procedure for placing originals on the exposure glass and in the ADF. •...

  • Page 64: About Originals

    Placing Originals • Do not place different size originals in the ADF at once. • Straighten curls in the originals before placing them in the ADF. • To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF.
  • Page 65 2. Paper Specifications and Adding Paper Recommended size of originals This section describes the recommended size of the original. Exposure glass Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length • Paper size: 140 to 216 mm (5 to 8 inches) in width, 140 to 356 mm (5 to 14...
  • Page 66 Placing Originals Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned. CES107 Margins when using exposure glass In copier mode In scanner mode In fax mode...
  • Page 67 2. Paper Specifications and Adding Paper opal-p3_mf3_com_user_guide_gb_00228431_eng.xml Draft 2016/05/27...

  • Page 68: Printing Documents

    3. Printing Documents This chapter describes how to configure settings on the printer driver and how to print documents. What You Can Do with the Printer Function Combined printing You can consolidate multiple pages and print them on a single sheet. This saves paper and documents require less shelf space for storage.

  • Page 69: Configuring Option Settings And Paper Settings For The Printer

    3. Printing Documents Configuring Option Settings and Paper Settings for the Printer This section explains how to configure settings on the printer driver for the options installed on the machine and for the paper settings for each tray. When bidirectional communication works correctly, your computer obtains information about option, paper size and paper feed direction settings from the machine automatically.

  • Page 70: When Using Mac Os X

    Configuring Option Settings and Paper Settings for the Printer Click [Paper Size Settings] tab. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the paper that you want to load in each tray. Click [Update] to apply the setting for each tray.

  • Page 71: Displaying The Printing Preferences Dialog Box

    3. Printing Documents Displaying the Printing Preferences Dialog Box To change the default settings of the printer driver, make settings in the [Printing Preferences] dialog box. To change the default settings of all applications, open the [Printing Preferences] dialog box from the OS.
  • Page 72 Displaying the Printing Preferences Dialog Box Click [Preferences]. • Procedures for opening the [Printing Preferences] dialog box vary depending on the application. For details, see the printer driver Help or the manuals provided with the application. Displaying the Printing Preferences Dialog Box in an Application When Using Mac OS The following procedure is explained using Mac OS X 10.11 as an example.

  • Page 73: Basic Operation Of Printing

    3. Printing Documents Basic Operation of Printing The following procedure explains how to perform basic printing. For details of printing options, see the printer driver Help. Open the printer properties dialog box in your document's application. For details about each setting, click [Help]. You can also click the information icons to show configuration information.

  • Page 74: Canceling A Print Job

    Basic Operation of Printing • For details about [Size Mismatch Detection], see page 187 "Tray Paper Settings". • If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.
  • Page 75 3. Printing Documents Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Click [Yes]. • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled.

  • Page 76: Copying Originals

    4. Copying Originals This chapter describes the basic and advanced procedures for making copies and how to specify settings. What You Can Do with the Copier Function Combine copying Combine copying allows you to copy multiple pages onto a single sheet. This saves paper and documents require less shelf space for storage.

  • Page 77: Copier Mode Screen

    4. Copying Originals Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen.

  • Page 78: Basic Operation Of Copying

    Basic Operation of Copying Basic Operation of Copying • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the [Copy] key. DSH146 Place the original on the exposure glass or in the ADF.

  • Page 79: Canceling A Copy

    4. Copying Originals under [Tray Paper Settings]. For [Select Paper], see page 168 "Copier Features Settings". For [Paper Tray Priority], see page 187 "Tray Paper Settings". • When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features].
  • Page 80 Basic Operation of Copying Press the [Clear/Stop] key. DSH144 opal-p3_mf3_com_user_guide_gb_00228442_eng.xml Draft 2016/05/27...

  • Page 81: Making Enlarged Or Reduced Copies

    4. Copying Originals Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 • (mainly Europe and Asia) 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% •...
  • Page 82 Making Enlarged or Reduced Copies Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. Press the [OK] key.

  • Page 83: Making Combined/2-Sided Copies

    4. Copying Originals Making Combined/2-sided Copies This section describes how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. Only SP 220SNw, SP221SNw, SP221SF, SP 220SFNw, and SP221SFNw are available. •...
  • Page 84 Making Combined/2-sided Copies Original Copy Left to Right Top to Bottom Left to Right Top to Bottom DCT002 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • 1 Sided Orig->2 Sided Copy Original Copy Top to Top...
  • Page 85 4. Copying Originals Original Copy Top to Top Top to Bottom Top to Top Top to Bottom CMF254 • 1Sd 8Orig->Comb 4on1 2Sd Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom DCT003 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml...
  • Page 86 Making Combined/2-sided Copies Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom DCT004 2-sided copy In this mode, one-sided pages are printed on the front and back sides of paper without being combined.

  • Page 87: Specifying Combined And 2-Sided Copies

    4. Copying Originals Specifying Combined and 2-sided Copies Press the [Copy] key. DSH146 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. Press the [ ] or [ ] key.

  • Page 88: Copying An Id Card

    Copying an ID Card Copying an ID Card This section describes how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. • This function is available only when the original is set on the exposure glass, not when it is set in the ADF.
  • Page 89 4. Copying Originals To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut to Function] under [Admin. Tools] must be set to [ID Card Copy Mode]. You can also assign the setting using Web Image Monitor. For [Shortcut to Function], see page 189 "Administrator Settings".

  • Page 90: Specifying The Scan Settings For Copying

    Specifying the Scan Settings for Copying Specifying the Scan Settings for Copying This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. Press the [Density] key.
  • Page 91 4. Copying Originals Vou. Select this when copying a voucher. This function is available only when the original is set on the exposure glass, not when it is set in the ADF. Press the [Image Quality] key. DSH148 Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key. •...

  • Page 92: Scanning Originals

    5. Scanning Originals This chapter describes how to specify settings and use the scanner function. What You Can Do with the Scanner Function Send Scanned Documents to a Folder on a Client Computer You can use this function to convert a large amount of paper documents into a digital format to store and utilize.

  • Page 93: Scanner Mode Screen

    5. Scanning Originals Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen.

  • Page 94: Registering Scan Destinations

    Registering Scan Destinations Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
  • Page 95 5. Scanning Originals Scan to E-mail Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
  • Page 96 Registering Scan Destinations Item Setting Description Select the scanning size for the original from A5, B5, A4, 7 × 10 × 5 × 11, 8 × 14, 16K, or custom size. Scan Size Optional If you select custom size, select [mm] or [Inch], and then specify the width and length.
  • Page 97 5. Scanning Originals Item Setting Description File format of the scanned file when scanning in color. File Format (Color/Gray Required PDF or JPEG can be selected. PDF supports multiple Scale) pages in a document, but JPEG does not. File format of the scanned file when scanning in black File Format (Black &...
  • Page 98 Registering Scan Destinations Scan to Folder Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.

  • Page 99: Modifying Scan Destinations

    5. Scanning Originals Item Setting Description File format of the scanned file when scanning in color. File Format (Color/Gray Required PDF or JPEG can be selected. PDF supports multiple Scale) pages in a document, but JPEG does not. File format of the scanned file when scanning in black File Format (Black &...

  • Page 100: Deleting Scan Destinations

    Registering Scan Destinations Select the entry to modify, and then click [Change]. Modify settings as necessary. Enter the administrator password if required. Click [Apply]. Close the web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page.

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