Ricoh AFICIO MP 2851 Operating Instructions Manual
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Ricoh AFICIO MP 2851 Operating Instructions Manual

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See also: Reference Manual , User Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in "About This Machine" before using the machine.
1
Preparing the Machine
2
Setting Up the Printer Driver
3
Other Print Operations
4
Saving and Printing Using the Document Server
5
Appendix

Operating Instructions

Printer Reference

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Summary of Contents for Ricoh AFICIO MP 2851

  • Page 1: Operating Instructions

    Operating Instructions Printer Reference Preparing the Machine Setting Up the Printer Driver Other Print Operations Saving and Printing Using the Document Server Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...
  • Page 4 Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine..........................1 How to Read This Manual..........................6 Symbols................................6 Model-Specific Information..........................7 Display Panel..............................8 Initial Display..............................8 Simplified Display............................9 Job List................................11 Job List Screen..............................11 Checking Jobs in the Job List........................12 Changing the Order of Jobs........................13 Holding Jobs..............................13 Deleting Jobs..............................14 Checking the Job History..........................14 Setting Paper on the Bypass Tray........................15 Setting the Paper Size Using the Control Panel..................17...
  • Page 6 Windows XP, Windows Server 2003/2003 R2 - USB................49 Windows Vista, Windows Server 2008 - USB..................50 Printing with Parallel Connection........................52 Making Option Settings for the Printer......................54 Conditions for Bidirectional Communication.....................54 If Bidirectional Communication Is Disabled....................55 Installing Font Manager...........................56 Using Adobe PageMaker Version 6.0, 6.5, or 7.0..................57 2.
  • Page 7 Canceling a Print Job Using the Control Panel..................96 Windows - Canceling a Print Job from the computer................96 Checking the Error Log............................98 Spool Printing..............................100 User Defined Pages............................101 Printing with the Finisher..........................102 Staple.................................102 Punch................................104 Collate................................106 Covers................................109 Chaptering..............................112 No Slip Sheets............................112 Inserting Chapter Slip Sheets........................112 Slip Sheet................................114 Specifying the Paper Type with the Printer Driver..................116 Using the Virtual Printer..........................117...

  • Page 8: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

  • Page 9: Model-Specific Information

    Model-Specific Information In this manual, model-specific information is indicated by the following marks: Indicates information that is specific to the 220 to 240 V model. Indicates information that is specific to the 120 V model. • Check the label on the rear of the machine to identify the model. BDJ008S •...

  • Page 10: Display Panel

    Display Panel This section describes configuration using the display panel when the printer function is selected. Initial Display • The machine switches to offline when you make settings in online mode. After you complete the setting, the machine switches to online automatically. •...

  • Page 11: Simplified Display

    4. [Job Reset] Press to cancel the current print job. If you press it when the machine is offline and Hex Dump is selected, Hex Dump is canceled. 5. [Print Jobs] Press to display print jobs sent from a computer. 6.
  • Page 12 Example of a simplified display • To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display.

  • Page 13: Job List

    Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document. •...

  • Page 14: Checking Jobs In The Job List

    BAC015S 1. Switches between job lists for each function. 2. Switches between [Current / Waiting Job List] and [Job History]. 3. Displays reserved job numbers. 4. Displays the function used to print jobs. : Job printed using copy function : Job printed using printer function : Job printed using Document Server function : Job printed using DeskTopBinder : Job printed using Web Image Monitor...

  • Page 15: Changing The Order Of Jobs

    Changing the Order of Jobs You can change the order of jobs in the job list. Press [Job List]. Select a job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK]. Holding Jobs You can hold jobs that are queued or currently printing.

  • Page 16: Deleting Jobs

    Press [Suspend Printing]. The selected job and the jobs that follow it are suspended. "Suspended" is displayed at the left of the jobs in the job list that are suspended. • To resume the suspended jobs, press [Resume Printing]. • This function is available only if [Job Order] is specified. Deleting Jobs You can delete a job that is queued or currently printing.

  • Page 17: Setting Paper On The Bypass Tray

    Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see "Paper Size and Paper Type", About This Machine. • Paper sizes that can be loaded onto the bypass tray are 90 - 305 mm (3.55 - 12 in.) vertical, and 148 - 600 mm (5.83 - 23.62 in.) horizontal.
  • Page 18 Open the bypass tray. BCU007S Unlock the paper guide by pushing up the paper guide release lever. BCU008S 1. Paper guide release lever Open out the extender and gently insert paper facing down into the bypass tray until the beeper sounds, and then adjust the paper guide to the paper size. If the paper size of the paper guide and the paper do not match, skewing and misfeeds might occur.

  • Page 19: Setting The Paper Size Using The Control Panel

    2. Paper Guide Lock the paper guide by pushing down the paper guide release lever. BCU010S Set the paper size using the printer driver or the control panel. • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. •...
  • Page 20 Press the [User Tools/Counter] key on the control panel. BAC001S Press [System Settings]. Press the [Tray Paper Settings] tab. Press [Printer Bypass Paper Size].

  • Page 21: Setting Custom Size Paper Using The Control Panel

    Select the paper size. Press [OK]. Press the [User Tools/Counter] key. The initial screen appears. • When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type. • [Auto Detect] is the default setting for [Printer Bypass Paper Size]. •...
  • Page 22 Press the [User Tools/Counter] key on the control panel. BAC001S Press [System Settings]. Press the [Tray Paper Settings] tab. Press [Printer Bypass Paper Size]. Press [Custom Size]. If a custom size is already set, press [Change Size]. Press [Vertical], enter the vertical size of the paper using the number keys, and then press the [ ] key.

  • Page 23: Setting Thick Paper, Thin Paper, Or Ohp Transparencies Using The Control Panel

    Press [OK]. The paper sizes entered are displayed. Press [OK]. Press the [User Tools/Counter] key. The initial screen appears. Setting Thick Paper, Thin Paper, or OHP Transparencies Using the Control Panel Follow the procedure below to set the machine using the control panel when loading thick paper, thin paper, or OHP transparencies onto the bypass tray.
  • Page 24 Press [System Settings]. Press the [Tray Paper Settings] tab. Press [ Next] to scroll through the list. Press [Paper Type: Bypass Tray]. Select the proper items, according to the paper type you want to set. Press [OHP (Transparency)] on the [Paper Type] area when loading OHP transparencies. Press [OK].

  • Page 25: Setting Envelopes Using The Control Panel

    Setting Envelopes Using the Control Panel Follow the procedure below to set the machine using the control panel when loading envelopes onto the bypass tray. • If you select [Machine Settings] from [Bypass Tray Setting Priority] in [System] of [Printer Features], the settings made using the control panel have priority over the printer driver settings.
  • Page 26 Press the [User Tools/Counter] key on the control panel. BAC001S Press [System Settings]. Press the [Tray Paper Settings] tab. Press [Printer Bypass Paper Size]. Press [Custom Size]. If a custom size is already set, press [Change Size]. Press [Vertical], enter the vertical size of the paper using the number keys, and then press the [ ] key.
  • Page 27 Press [OK]. The paper sizes entered are displayed. Press [OK]. Press [Next] to scroll through the list. Press [Paper Type: Bypass Tray]. Press [Thick Paper] on the [Paper Type] area. Press [OK]. The paper type selected is displayed. Press the [User Tools/Counter] key. The initial screen appears.
  • Page 28 BAT029S 1. Vertical size 2. Horizontal size • For details about envelopes, see "Envelope", About This Machine.

  • Page 29: Preparing The Machine

    1. Preparing the Machine This chapter describes how to connect this machine to your computer, and install the printer driver. Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method.
  • Page 30 1. Preparing the Machine Windows 2000/XP, Windows Server 2003/2003 R2 Connection Method Available Ports • Ethernet • Standard TCP/IP port • Wireless LAN • IPP port • LPR port • SmartDeviceMonitor for Client port Windows Vista, Windows Server 2008 Connection Method Available Ports •...

  • Page 31: Local Connection

    Confirming the Connection Method BXU402S • In an IPv6 environment, NetWare servers cannot be used. • See the explanation about how to install the printer driver for each type of network printer. • For details about Windows network printer, see "Using as a Windows Network Printer". •...
  • Page 32 1. Preparing the Machine • p.52 "Printing with Parallel Connection"...

  • Page 33: Installing The Printer Driver

    Installing the Printer Driver Installing the Printer Driver This section explains how to install the printer driver. There are two ways to install the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use.

  • Page 34: Installing The Printer Driver For The Selected Port

    1. Preparing the Machine For parallel connection, select the machine whose printer port is displayed in [Connect To]. Click [Install]. The printer driver installation starts. Click [Finish]. A message about restarting the computer appears. Restart the computer to complete installation. Click [Exit] in the first dialog box of the installer, and then take out the CD-ROM.
  • Page 35 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select "RICOH NetworkPrinter Driver C Model". Click [Next >].
  • Page 36 1. Preparing the Machine • A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer].
  • Page 37 Installing the Printer Driver Click [OK] to close the Install From Disk window. Select the machine you want to use, and then click [OK]. Only machines that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.
  • Page 38 1. Preparing the Machine The PCL 6 printer driver is installed in the language specified by your operating system. Select the machine model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Click [Next >].
  • Page 39 Installing the Printer Driver • If the machine is connected using the WSD port, bi-directional communication is not possible. For details about bi-directional communication, see "Making Option Settings for the Printer". • You can connect to the machine only if both the machine and computer are on the same network segment, or "Network discovery"...
  • Page 40 1. Preparing the Machine Using the SmartDeviceMonitor for Client port This describes how to install the printer driver using the SmartDeviceMonitor for Client port. To use this function, you must first download SmartDeviceMonitor for Client from the supplier's Website and install it on your computer. Contact your local dealer for information on downloading SmartDeviceMonitor for Client.
  • Page 41 Installing the Printer Driver Click [TCP/IP], and then click [Search]. A list of printers using TCP/IP appears. Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.
  • Page 42 1. Preparing the Machine The PCL 6 printer driver is installed in the language specified by your operating system. Click [Next >]. Select the machine model you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings.
  • Page 43 Installing the Printer Driver • To stop installation of the selected software, click [Cancel] before installation is complete. • Auto Run may not work with certain operating system settings. In that case, launch "Setup.exe" on the CD-ROM root directory. • Setting a user code allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints.
  • Page 44 1. Preparing the Machine Click the [Ports] tab, and then click [Configure Port]. The [Port Configuration:] dialog box appears. • For TCP/IP, timeout setting can be configured. • User, proxy, and timeout settings can be configured for IPP. • If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. 1.

  • Page 45: Using As A Windows Network Printer

    Using as a Windows Network Printer Using as a Windows Network Printer This describes how to install the PCL printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows 2000/XP/Vista, or Windows Server 2003/2003 R2/2008 shared printer.
  • Page 46 1. Preparing the Machine Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the computer name you want to use as a print server in the [Browse for Printer] window.

  • Page 47: Using As A Netware Print Server / Remote Printer

    Using as a NetWare Print Server / Remote Printer Using as a NetWare Print Server / Remote Printer This describes how to set up the Windows computer used as the NetWare client. • To install this printer driver under Windows 2000/XP, and Windows Server 2003/2003 R2, you must have an account that has Manage Printers permission.

  • Page 48: Form Feed

    1. Preparing the Machine Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the operating system, printer model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the name of the NetWare file server on the network tree.

  • Page 49: Banner Page

    Using as a NetWare Print Server / Remote Printer Under Windows 2000/XP or Windows Server 2003/2003 R2, follow the procedure below to disable form feed according to the operating system used: • Clear the [Form feed] check box on the [NetWare Settings] tab in the printer properties dialog box. Banner Page Do not use NetWare to configure a banner page.

  • Page 50: Installing The Printer Driver Using Usb

    1. Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the computer and no print jobs are in progress. You can use the printer driver included on the CD-ROM provided with this machine, or can download it from the supplier's web site.

  • Page 51: Windows Xp, Windows Server 2003/2003 R2 - Usb

    Installing the Printer Driver Using USB D: DRIVERS PCL6 XP_VISTA MUI DISK1 The PCL 6 printer driver is installed in the language specified by your operating system. Check the printer driver location, and then click [OK]. Click [Next >]. Click [Finish]. If the installation is successful, the icon of the machine connected to the "USB001"...

  • Page 52: Windows Vista, Windows Server 2008 - Usb

    1. Preparing the Machine Select the [Include this location in the search] check box under [Search for the best driver in these location], and then click [Browse] to select the printer driver location. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
  • Page 53 Installing the Printer Driver Using USB In the Found New Hardware Wizard window, click [Locate and install driver software (recommended)]. Click [Continue] if the [User Account Control] window appears. When a message prompting insertion of the CD-ROM, insert the CD-ROM into the CD-ROM drive.

  • Page 54: Printing With Parallel Connection

    1. Preparing the Machine Printing with Parallel Connection This describes how to install the PCL printer driver when using the parallel port. To use a machine connected using a parallel interface, click [LPT1] when installing the printer driver. • Manage Printers permission is required to install the driver. Log on as an Administrators or Power Users group member.
  • Page 55 Printing with Parallel Connection After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. • To stop installation of the selected software, click [Cancel] before installation is complete. •...

  • Page 56: Making Option Settings For The Printer

    1. Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer.

  • Page 57: If Bidirectional Communication Is Disabled

    Making Option Settings for the Printer If Bidirectional Communication Is Disabled Set up option settings when bidirectional communication is disabled. • Manage Printers permission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member. On the [Start] menu, click [Printers and Faxes].

  • Page 58: Installing Font Manager

    1. Preparing the Machine Installing Font Manager • Manage Printers permission is required to install Font Manager. Log on as an Administrators group member. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The installer starts. Click [Font Manager]. Follow the instructions on the display.

  • Page 59: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or Under Windows 2000/XP with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder "DRIVERS PS XP_VISTA (Language) DISK1" on the CD- ROM.
  • Page 60 1. Preparing the Machine...

  • Page 61: Setting Up The Printer Driver

    2. Setting Up the Printer Driver This chapter explains the printer properties and how to make changes to the printer settings. PCL - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties Making printer default settings - the printer properties •...
  • Page 62 2. Setting Up the Printer Driver On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. Make the settings you require, and then click [OK]. The setting is temporarily registered as [Unregistered] in the [One Click Presets list:] area. •...

  • Page 63: Windows Xp, Windows Server 2003/2003 R2 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Making Printer Settings - One Click Presets This section explains how to register and use one click presets. Each function explained in this chapter is preconfigured and registered under [One Click Presets List:] on the [One Click Presets] tab.
  • Page 64 2. Setting Up the Printer Driver On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. Click the icon of the printer you want to use. On the [File] menu, click [Properties]. The [Printer Properties] dialog box appears. Make the settings you require, and then click [OK].
  • Page 65 PCL - Accessing the Printer Properties To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following procedure explains making printer settings for Windows XP WordPad as an example of how to make printer settings for a specific application. On the [File] menu, click [Print...].

  • Page 66: Windows Vista, Windows Server 2008 - Accessing The Printer Properties

    2. Setting Up the Printer Driver • Under Windows operating systems, this function is available through the PCL 6 and PostScript 3 printer driver. When using this function using the PostScript 3 printer driver, see PostScript 3 Supplement. • For details about modifying and deleting one click presets, see the printer driver Help. Windows Vista, Windows Server 2008 - Accessing the Printer Properties Making printer default settings - the printer properties •...
  • Page 67 PCL - Accessing the Printer Properties Make the settings you require, and then click [OK]. The setting is temporarily registered as [Unregistered] in the [One Click Presets list:] area. • The settings you make here are used as the default settings for all applications. •...
  • Page 68 2. Setting Up the Printer Driver One click presets can be added, modified, and deleted as required. They can also be shared for use by different users. By using registered one click presets, users without in-depth knowledge of the printer driver can utilize advanced printing functions easily.

  • Page 69: Other Print Operations

    3. Other Print Operations This chapter explains the various printing functions, including Sample Print, Locked Print, Hold Print, Stored Print, and PDF Direct Print. Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. •...
  • Page 70 3. Other Print Operations On the [Start] menu, point to [All Programs], [DeskTopBinder], and then click [Extended Features Wizard]. The [Extended Features Wizard] dialog box appears. Select [Easy settings], and then click [Start]. Click [Next>] repeatedly until the [Printing Function2] dialog box appears. If you select [All function settings], and then click [Start].

  • Page 71: Pdf Direct Print Properties

    Printing a PDF File Directly Drag the PDF file you want to print to the PDF Direct Printing icon in the palette and drop it there. The [Output File List - PDF Direct Print] dialog box appears. Highlight the PDF you want to print, and then click [OK]. The PDF file is printed.

  • Page 72: Using Commands

    3. Other Print Operations 9. Orientation: Specify the original's orientation. 10. Number of copies Specify the number of copies to print. 11. Collate Sorts printed sheets. 12. Range Specify which paper to print. 13. Printout paper size: Specify the paper size you want copies to be printed onto. 14.

  • Page 73: Using The Print Job Function

    Using the Print Job Function Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using the printer driver: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs stored in the machine which is sent from computers.
  • Page 74 3. Other Print Operations Displays only Locked Print files stored in the machine. 4. [Sample Print Job List] Displays only Sample Print files stored in the machine. 5. [Hold Print Job List] Displays only Hold Print files stored in the machine. 6.
  • Page 75 Using the Print Job Function BAC008S 1. User ID Displays the User IDs who sent files to the machine. 2. [Clear] Clears a selection. 3. [Exit] Returns to the Printer screen. 4. [Complete List] Displays all print jobs. 5. [List Per User ID] Displays the print job list of each ID.

  • Page 76: Selecting The Initial Print Job List

    3. Other Print Operations • p.76 "Printing from the Print Job Screen" Selecting the Initial Print Job List Follow the procedure below to set the initial Print Jobs screen, and to show it. Selecting the Initial Print Job List Press the [User Tools/Counter] key. BAC001S Press [Printer Features].
  • Page 77 Using the Print Job Function Displaying a Print Job List Press the [Printer] key. BAC003S Press [Print Jobs]. Either the Complete List or List Per User ID screen appears.

  • Page 78: Printing From The Print Job Screen

    3. Other Print Operations Printing from the Print Job Screen This describes about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the machine's control panel.
  • Page 79 Printing from the Print Job Screen Printing a Sample Print File The following procedure describes how to print a Sample Print file with the PCL 6/5e printer driver. For details about how to print a Sample Print file with the PostScript 3 printer driver, see PostScript 3 Supplement. •...
  • Page 80 3. Other Print Operations Select the file you want to print, and press [Print]. Enter the new number of sets using the number keys. You can enter up to 999 sets. Press the [Clear/Stop] to correct any entry mistakes. Press [Yes]. The remaining sets are printed.

  • Page 81: Locked Print

    Printing from the Print Job Screen Deleting Sample Print Files If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it again until the settings are suitable. Press the [Printer] key to display the Printer screen. Press [Print Jobs].
  • Page 82 3. Other Print Operations • Even after you turn off the machine, stored documents remain. However, the [Auto Delete Temporary Print Jobs] or [Auto Delete Stored Print Jobs] settings are applied first. • If the application has a collate option, make sure it is not selected before sending a print job. Locked Print jobs are automatically collated by the printer driver as default.
  • Page 83 Printing from the Print Job Screen A list of print files stored in the machine appears. Press [Locked Print Job List]. A list of Locked Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to print, and then press [Print].

  • Page 84: Hold Print

    3. Other Print Operations Press [Yes]. The locked file is printed. Press [No] to cancel printing. • The PostScript 3 printer driver is also available for this machine. For details about installing and configuring the PostScript 3 printer driver, see PostScript 3 Supplement. •...
  • Page 85 Printing from the Print Job Screen • A Hold Print file cannot be stored if: • the total number of Sample Print, Locked Print, Hold Print, and Stored Print files in the machine is over 100. (The maximum number varies depending on the volume of data in files.) •...
  • Page 86 3. Other Print Operations Start printing from the application's [Print] dialog box. The Hold Print job is sent to the machine and stored. On the machine's control panel, press the [Printer] key to display the printer screen. Press [Print Jobs]. Press [Hold Print Job List].

  • Page 87: Stored Print

    Printing from the Print Job Screen • When printing is completed, the stored file is deleted. • To stop printing after printing has started, press [Exit] until the Printer screen appears, and then press [Job Reset]. The file will be deleted. •...
  • Page 88 3. Other Print Operations • the file contains over 1,000 pages. • the machine's sent or stored files total over 9,000 black-and-white pages. (The total varies depending on the size of the files.) • The PostScript 3 printer driver is also available for this machine. For details about installing and configuring the PostScript 3 printer driver, see PostScript 3 Supplement.
  • Page 89 Printing from the Print Job Screen Click [Details...], and then enter a User ID in the [User ID:] box. You can also set a password. The same password must be entered when printing or deleting. Click [OK] to close [Details...], and then click [OK] to close the printer driver's properties. Start printing from the application's [Print] dialog box.
  • Page 90 3. Other Print Operations If multiple print files are selected, and some of these require a password, the machine prints files that correspond to the entered password and files that do not require a password. The number of files to be printed is displayed on the confirmation screen.
  • Page 91 Printing from the Print Job Screen Press [Stored Print Job List]. A list of Stored Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete, and press [Delete]. The delete confirmation screen appears.

  • Page 92: Printing From The Jobs Per User Id Screen

    3. Other Print Operations Printing from the Jobs Per User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job Press the [Printer] key. The Printer screen appears. On the Printer screen, press [Print Jobs].

  • Page 93: Printing All Print Jobs

    Printing from the Jobs Per User ID Screen Press [List Per User ID]. The print job list of the selected user ID appears. Select the desired print jobs. To cancel a selection, press the highlighted print job again. To clear all selections, press [Clear All]. Press [Print].
  • Page 94 3. Other Print Operations On the Printer screen, press [Print Jobs]. A list of user IDs whose files are stored in the machine appears. Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time. Press [ Previous] or [ Next] to scroll through the list.
  • Page 95 Printing from the Jobs Per User ID Screen Select the desired print job type, and then press [OK]. The confirmation screen appears. The confirmation screen does not appear if the selected ID has only one type of print job. Press [Yes]. The selected files are printed.

  • Page 96: Form Feed

    3. Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. • The tray cannot be changed if the following functions are set: •...

  • Page 97: Canceling A Print Job

    Form Feed • If a tray with a smaller paper size is selected, the print job may be cut short, or other problems may occur. Canceling a Print Job Follow the procedure below to cancel a print job if the message prompting form feed appears. Press the [Printer] key.

  • Page 98: Canceling A Print Job

    3. Other Print Operations Canceling a Print Job This section gives instruction to stop printing from the computer or the control panel. Canceling a Print Job Using the Control Panel Press the [Printer] key. The Printer screen appears. Press [Job Reset]. Press [Reset the Job] or [Reset All Jobs].
  • Page 99 Canceling a Print Job Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel. Select the name of the job you want to cancel. On the [Document] menu, click [Cancel].

  • Page 100: Checking The Error Log

    3. Other Print Operations Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. • The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.
  • Page 101 Checking the Error Log • Press [Exit] after checking the log. • Press [Back to List] to return to the error log list. • To print files that appear in the error log, resend them after stored files have been printed or deleted. •...

  • Page 102: Spool Printing

    3. Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. • During Spool Printing, the hard disk is accessed and the Data In indicator blinks. Turning off the computer or machine during Spool Printing can damage the hard disk.

  • Page 103: User Defined Pages

    User Defined Pages User Defined Pages Using this function, you can specify the page numbers for each input tray. • This function is available with the PCL 5e printer driver only. • If [Document Server] is selected under [Job Type:], User Defined Page cannot be used. •...

  • Page 104: Printing With The Finisher

    3. Other Print Operations Printing with the Finisher You can collate, staple, or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher. • Make option settings for the machine using the printer driver when bidirectional communication is disabled.

  • Page 105: Staple Position

    Printing with the Finisher Staple position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: BDJ001S • Stapling might not be in the specified position if combine (layout) and duplex printing are both selected.

  • Page 106: Punch

    3. Other Print Operations • If the paper contains sheets of differing lengths but same widths (like A4 and A3 , 11" 17" and 8 " 11" ), and the paper sizes are mixed on a single job. • When feeding paper from the bypass tray. •...

  • Page 107: Punch Position

    Printing with the Finisher Punch position The specified punch position varies depending on paper feed and print data orientation. The following table shows punch positions: BDH003S BDH004S • Punch positions will vary slightly from page to page as holes are punched into each sheet individually. •...

  • Page 108: Collate

    3. Other Print Operations Punching precautions Follow these precautions when using the punch function. • To use this function, the optional Finisher SR3000 and Punch Unit must be installed on the machine. Punch printing will be canceled under the following conditions: •...
  • Page 109 Printing with the Finisher • If Auto Continue occurs on the first set, Collate will be canceled. • If forced printing occurs on the first set, Collate will be canceled. • When setting Collate in the printer driver settings, make sure that a collate option is not selected in the application's print settings.
  • Page 110 3. Other Print Operations • When combined with punch function. • If jobs containing pages of various sizes are set. • When output tray is specified. • When combined with covers function. • When combined with slip sheet function. • When combined with chaptering function. •...

  • Page 111: Covers

    Covers Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the body paper, and print on them. • To use this function, Collate must be set. Rotating Collate cannot be set. •...
  • Page 112 3. Other Print Operations BAC021S • When printing both sides BAC026S Front and Back Cover Prints the first and the last pages of the document as the cover pages. • Print on one side Prints on one side of the cover sheet only, even when duplex printing is selected. BDJ004S •...
  • Page 113 Covers BDJ006S • Blank • When printing on one side. BDJ010S • When printing on both sides. BDJ009S • If "Auto Tray Select" is set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the orientation.

  • Page 114: Chaptering

    3. Other Print Operations Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. No Slip Sheets The specified page is always printed on the same side as the first page.
  • Page 115 Chaptering BAC035S • Blank BAC036S • You can designate up to 100 locations using the printer driver. • The slip sheet should be the same size and orientation as the body paper. • If "Auto Tray Select" has been set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the orientation.

  • Page 116: Slip Sheet

    3. Other Print Operations Slip Sheet Inserting a slip sheet between each page • Print BAC024S • Blank BAC019S Inserting a slip sheet between OHP transparencies • Print BAC025S • Blank BAC020S • Collate cannot be set when using slip sheets. •...
  • Page 117 Slip Sheet • If "Auto Tray Select" has been set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in orientation. Therefore, when the slip sheet has been set to orientation, the orientation of the output slip sheet and body paper will be different.

  • Page 118: Specifying The Paper Type With The Printer Driver

    3. Other Print Operations Specifying the Paper Type with the Printer Driver You can use the printer driver to specify the paper type. When specifying the paper type, you can use the printer or copy display to check which of the machine's trays contains which type of paper.

  • Page 119: Using The Virtual Printer

    Using the Virtual Printer Using the Virtual Printer This section explains the virtual printer function. The virtual printer is a pseudo printer that can only be recognized on a network. The virtual printer has various print options, such as feeding tray selection and duplex printing, which you can set in advance. You can set those options beforehand.

  • Page 120: Changing A Virtual Printer Configuration

    3. Other Print Operations Changing a Virtual Printer Configuration Use this procedure to change a virtual printer configuration. • You must have Administrators privilege to change the configuration of a virtual printer. Log on using an account that has Administrators privilege. Log on to Web Image Monitor as an administrator.

  • Page 121: Deleting A Virtual Printer

    Using the Virtual Printer Deleting a Virtual Printer Use this procedure to delete a virtual printer. • You must have Administrators privilege to delete a virtual printer. Log on using an account that has Administrators privilege. Log on to Web Image Monitor as an administrator. For details about login user names and passwords, see "Using Web Image Monitor", Network Guide.
  • Page 122 3. Other Print Operations ftp> put \path name\ file name Virtual Printer Name...

  • Page 123: Saving And Printing Using The Document Server

    4. Saving and Printing Using the Document Server This chapter explains how to use the Document Server function. Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, and allows you to edit and print them as necessary.
  • Page 124 4. Saving and Printing Using the Document Server • For details about Document Server functions, see "Document Server", General Settings Guide. • For details about how to access Document Server from a client, see the printer driver Help.

  • Page 125: Appendix

    5. Appendix This chapter lists the printer's specifications and the functions that are available on the Printer Features screen. Specifications This section contains the machine's electrical and hardware specifications, including information about its options. Component Specifications Resolution 600 × 600 dpi Printing speed Type 1: 28 ppm (A4 , 8 "...
  • Page 126 5. Appendix Component Specifications Memory 768MB Hard disk Storage capacity: 40 GB USB Interface (Standard) • Supported Operating System: Windows 2000/XP/Vista, Windows Server 2003/2003 R2/2008, MacOS 10.3.3 or later • Transmission spec. USB 2.0 Standard • Connectable Device: Devices corresponding to USB 2.0 Standard •...

  • Page 127: Printer Features Menu

    Printer Features Menu Printer Features Menu The following explains settings and meanings of functions on the Printer Features screen. Select [Printer Features] after you press the [User Tools/Counter] key. For details, see "Printer Features", General Settings Guide. List / Test Print Menu Description Multiple Lists...
  • Page 128 5. Appendix Maintenance Menu Description Menu Protect This function lets you protect menu settings from accidental change. It makes impossible to change menu settings with normal procedures unless you perform the required key operations. In a network environment, only administrators can make changes to menu settings.
  • Page 129 Printer Features Menu Menu Description Initial Print Job List You can set the default Printer screen when you press [Print Jobs]. Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. Duplex You can select to have print on both sides of each page.
  • Page 130 5. Appendix Menu Description Tray Switching You can set to switch the paper tray. Host Interface Menu Description I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. I/O Timeout You can set how many seconds the machine should wait before ending a print job.
  • Page 131 Printer Features Menu PS Menu (optional) Menu Description Data Format You can select a data format. Resolution You can set the print resolution in dots per inch. PDF Menu (optional) Menu Description Change PDF Password You can set the password for the PDF file executing PDF Direct Print.
  • Page 132 5. Appendix Menu Description Font Substitution Enables or disables font substitution. Caching Specifies whether or not to apply caching for repeated overlays. Font Capture Enables or disables font capturing. Resolution Specifies the resolution reported to the host in the "IPDS XOAOPC"...
  • Page 133 Printer Features Menu • For details about "Copier Features" and "System Settings", see Copy/Document Server Reference and General Settings Guide.
  • Page 134 5. Appendix...

  • Page 135: Index

    INDEX Initial Print Job List..........Inserting Chapter Slip Sheets......Banner Page............Installing the Printer Driver........Bidirectional Communication......54, 55 IPP..................Bypass tray LPR port................Custom Size Paper Using the Control Panel....NetWare print server/remote printer......Setting the Paper Size Using the Control Panel....parallel connection............
  • Page 136 PageMaker............USB Connection............ Parallel Connection..........Windows 2000..............Windows Vista..............PCL Printer Driver..........31, 59 Windows XP, Windows Server 2003/2003 R2... PDF Direct Print..........67, 68 User Defined Pages..........PDF direct print properties..........using commands..............Print Job..............Virtual Printer............Print Job Function........... adding................
  • Page 137 MEMO...
  • Page 138 MEMO D383...
  • Page 139 The Bluetooth word mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd is under license. Netware,IPX,IPX/SPX are either registered trademarks or trademarks of Novell, Inc. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
  • Page 140 D383-7301...

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