Page 1 Operating Instructions About This Machine Getting Started Entering Text Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information before using the machine.
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 4 ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide •...
Page 5: What You Can Do With This Machine
What You Can Do with This Machine This section introduces the features of this machine. Note ❒ For details about options, see “Options”. Reference p.11 “Options” Copier, Printer, and Scanner Functions This machine provides copier, printer (optional), and scanner (optional) functions. APF018S •...
Page 6: Utilizing Stored Documents
Utilizing Stored Documents You can store files of originals scanned by this machine, or files sent from other computers, onto the hard disk of the machine. You can print the stored docu- ments, as well as change print settings and print multiple documents (Document Server).
Page 7: Connecting Two Machines For Copying
Connecting Two Machines for Copying You can connect two machines together with Copy Connector (optional). When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simul- taneously (Connect Copy).
Page 8: Using The Scanner In A Network Environment
Using the Scanner in a Network Environment You can use a scanner over the network. APF021S • You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See “Sending Scan Files by E-mail”, Scan- ner Reference.
Page 9: Administrating The Machine/Protecting Documents (Security Functions)
Administrating the Machine/Protecting Documents (Security Functions) You can prevent information leakage by managing the machine and protecting documents. APF015S • You can protect documents from unauthorized access and stop them from be- ing copied without permission. See Security Reference. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization.
Page 10: Monitoring The Machine Via Computer
Monitoring the Machine Via Computer You can monitor machine status and change settings using a computer. APF017S • Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a Web browser, you can use a computer to view the machine's status, such as checking on paper quantities, or misfeeds.
Page 11: Preventing An Unauthorized Copy
Preventing an Unauthorized Copy You can embed a pattern in the printed document to prevent it from being copied. APG006S • Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security Unit (op- tional), protected pages are grayed out in the copy, preventing confidential information from being copied.
Page 12: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Printer, and Scanner Functions ..............iii Utilizing Stored Documents..................iv Connecting Two Machines for Copying ..............v Using the Scanner in a Network Environment ............vi Administrating the Machine/Protecting Documents (Security Functions) ....
Page 13 2. Entering Text Entering Text ......................27 Available Characters ....................27 Keys .........................28 How to Enter Text ....................29 3. Appendix Dos and Don'ts.....................31 Software and Utilities Included on the CD-ROM ..........32 Viewing the contents of the CD-ROM ..............33 Printer Drivers for This Printer..................33 TWAIN Driver ......................34 DeskTopBinder Lite....................35 SmartDeviceMonitor for Admin ................36...
Page 15: Notice
The CE Declaration of Conformity is available by accessing the URL: http://www.ricoh.co.jp/fax/ce_doc/. This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohibited.
Page 16: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes.
Page 17: Safety Information
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 18 R WARNING: • Dispose of the used toner container in accordance with the local regulations. • Keep the machine away from flammable liquids, gases, and aero- sols. A fire or an electric shock might occur. R CAUTION: • When loading paper, take care not to trap or injure your fingers. •...
Page 19 R CAUTION: • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.
Page 20: Positions Of Rwarning And Rcaution Labels
Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. APG007S...
Page 21: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
Page 22: Recycled Paper
❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv- ing paper resources this function reduces a burden to the environment. For applicable machines, duplex function (one-sided originals→two-sided cop- ies) is selected preferentially when the operation switch or the main power switch is turned on, the {Energy Saver} key is pressed, or the machine resets automatically.
Page 23: Getting Started
1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. APG008S Exposure glass Front cover Place originals face down here. Open to access the inside of the machine. Auto Document Feeder (ADF) Paper tray (tray 1-3) Load a stack of originals here.
Page 24 Getting Started APF009S Ventilation holes Prevent overheating. Do not obstruct the ventilation holes by placing an object near it or leaning things against it. If the machine overheats, a fault might occur. Reference p.13 “Control Panel”...
Page 25: Options
Guide to Components Options This section introduces the names and functions of main optional parts. External Options This section provides explanations about external options. APG009S A3/11" × 17" tray unit Finisher SR5000 You can load A3L or 11" × 17"L paper Sorts, stacks, staples and punches copies.
Page 26 Getting Started Internal Options This section provides explanations about internal options. • Printer/Scanner unit Allows you to use the printer and scanner functions. • USB Host Interface Allows you to connect a variety of external devices. • IEEE 1284 Interface Board Connects to an IEEE 1284 cable.
Page 27: Control Panel
Control Panel Control Panel This section introduces the names and functions of the components on the con- trol panel. This illustration shows the control panel of the machine with options fully installed. APG010S Status indicator Operation switch Machine status is described by this indi- Press this switch to turn the power on cator.
Page 28 Getting Started {Interrupt} key Data In indicator (printer mode) Press to make interrupt copies during a Lights up when data is coming from the copy run. See “Interrupt Copy”, Copy/Doc- printer. ument Server Reference. {Registered Program} key/{Other {Energy Saver} key Function} key Press to shift to and from Low Power mode.
Page 29 Control Panel Note ❒ You can adjust the angle of the control panel. APF059S APF060S Reference p.26 “Saving Energy” p.23 “Turning On the Power” p.17 “Simplified Display” p.22 “Changing Modes” “Interrupt Copy”, Copy/Document Server Reference “Sample copy”, Copy/Document Server Reference “Counter”, General Settings Guide “Accessing User Tools (System Settings)”, General Settings Guide...
Page 30: Display Panel
Getting Started Display Panel The display panel shows machine status, error messages and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .
Page 31: Simplified Display
Display Panel Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. APG011S ❖...
Page 32: When The Authentication Screen Is Displayed
Getting Started When the Authentication Screen is Displayed When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, the Authentication Screen appears on the screen. Unless a valid user name and password are entered, operations are not possible with the machine. Important ❒...
Page 33: User Code Authentication (Using A Printer Driver)
When the Authentication Screen is Displayed User Code Authentication (Using a Printer Driver) When User Code Authentication is set, specify the user code in the printer prop- erties of the printer driver. For details, see the printer driver Help. Login (Using the Control Panel) Follow the procedure below to log on when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is set.
Page 34: Log Off (Using The Control Panel)
Getting Started Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is set. Press the {Login/Logout} key. APG012S Press [Yes]. Login (Using a Printer Driver) When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, make encryption settings in the printer properties of the printer driver, and then specify a login user name and pass-...
Page 35: Login (Using Web Image Monitor)
When the Authentication Screen is Displayed Login (Using Web Image Monitor) This section explains how to log onto the machine via Web Image Monitor. Click [Login]. Enter a login user name and password, and then click [Login]. Note ❒ For user code authentication, enter a user code in [User Name], and then click [OK].
Page 36: Changing Modes
Getting Started Changing Modes Note ❒ You cannot switch modes during interrupt copying or initial setup. ❒ The copying screen is displayed as default after power on. You can change this default setting. For the setting procedure, see “General Features”, Gener- al Settings Guide.
Page 37: Turning On The Power
Turning On the Power Turning On the Power This section discusses how to turn on/off the power. ❖ Power supply This machine has two power switches: Operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine.
Page 38: Turning On The Power
Getting Started Turning On the Power Turn on the power as follows: Press the Operation switch. The On indicator lights up. APG015S Note ❒ If the power is not turned on when the operation switch is pressed, check if the main power switch is on. If not, turn it on. Turning Off the Power Turn off the power as follows: Press the Operation switch.
Page 39: Turning Off The Main Power
Turning On the Power Turning Off the Main Power Turn off the main power as follows: Important ❒ Do not turn off the main power switch when the On indicator is lit or blink- ing. Failure to observe this may result in damage to the hard disk or memory, leading to malfunction.
Page 40: Saving Energy
Getting Started Saving Energy This machine has the following two energy saving functions. ❖ Energy Saver If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode.
Page 41: Entering Text
2. Entering Text This section describes how to enter characters. Entering Text When you enter a character, it is shown at the position of the cursor. If there is a character already at the cursor position, the entered character is shown before that character.
Page 42: Keys
Entering Text Keys You can change the entry screen using the keys below. APG016S Note ❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case.
Page 43: How To Enter Text
Entering Text How to Enter Text You can enter text as described below. Press [Shift] to switch between uppercase and lowercase. Press the letters you want to enter. Deleting Characters Press [Backspace] or [Delete All] to delete characters. Entering Symbols Press [Symbol Entry] to enter into the Symbols mode.
Page 44 Entering Text Selecting a User Text You can select and use a User Text that is registered in [Program / Change / Delete User Text]. For details about registering User Texts, see “General Features”, General Set- tings Guide. Press [User Text]. Select the User Text you want to use.
Page 45: Appendix
3. Appendix This section describes Dos and Don'ts, key accessories, copy paper, and consum- ables. Dos and Don'ts The following items should be followed during use of this machine. R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
Page 46: Software And Utilities Included On The Cd-Rom
Appendix Software and Utilities Included on the CD- Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scan- ner/PostScript Drivers and Utilities”, and “Print version Manuals”. PS Driver is stored in “Scanner/PostScript Drivers and Utilities”. In “Print version Manu- als”, manuals are stored in PDF format.
Page 47: Viewing The Contents Of The Cd-Rom
Software and Utilities Included on the CD-ROM Viewing the contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROMs. Insert the CD-ROM into the CD-ROM drive. The installer starts. Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM. Printer Drivers for This Printer Printing requires installation of a printer driver for your operating system.
Page 48: Twain Driver
Appendix The PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Scanner/PostScript Drivers and Utilities”. The Adobe PostScript Printer Description (PPD) installer is included on the CD- ROM labeled “Scanner/PostScript Drivers and Utilities”. ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5e and PCL 6) are included on the CD- ROM that comes with this machine.
Page 49: Desktopbinder Lite
Software and Utilities Included on the CD-ROM ❖ System requirements • Hardware PC/AT-compatible machines that support the following operating system properly Under Windows NT with RISC-based processors (MIPS R series, Alpha AXP, or PowerPC), this driver is not supported. • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0...
Page 50: Smartdevicemonitor For Admin
Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address. We recommend that network administrators use this application. ❖ File path SmartDeviceMonitor for Admin is stored in the following folder in the CD- ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\ADMIN\DISK1 Operating system...
Page 51: Desktopbinder-Smartdevicemonitor For Client
Software and Utilities Included on the CD-ROM DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Scanner/PostScript Drivers and Utilities”: NETWORK\DEVMON\CLIENT\DISK1...
Page 52: Copy Paper
Appendix Copy Paper This section describes recommended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following table shows recommended types, sizes, and capacity of copy pa- per loadable in each tray. Important ❒ If you use damp or curled paper, a staple clogging or paper jam may occur. ❖...
Page 53 Copy Paper ❖ Multi Bypass Tray (tray 7) Paper Type and Metric Version Inch Version Paper Ca- Weight pacity 550 sheets 52.3-216 g/m (14-57.6 lb.) A3L, B4 JISL, A4KL, A3L, B4 JISL, A4K, B5 JIS K, A5KL, A6L, B5 JISK, A5L, A6L, 11"...
Page 54 Appendix ❖ Wide Large Capacity Tray (Wide LCT) (optional) Tray 4, 5, 6 Paper Type and Metric Version Inch Version Paper Ca- Weight pacity Tray 4, 6: 52 - 216 g/m 1,100 sheets (14 - 57.6 lb.) A3L, B4 JISL, A4KL, A3L, B4 JISL, A4K, B5 JISK, A5L, 11"...
Page 55 Copy Paper ❒ If you load paper of the same size in the same direction in two or more trays, the machine automatically shifts to the other tray when the first tray in use runs out of paper. This function is called Auto Tray Switching. (However, if the Paper Type of one tray is recycled or special paper, the settings of the oth- er trays must be the same for the Auto Tray Switching function to work.) This saves interrupting a copy run to replenish paper when making a large...
Page 56: Unusable Paper
Appendix Unusable Paper This section describes paper unusable on this machine. R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ Do not use any of the following kinds of paper or a fault might occur: •...
Page 57: Paper Storage
Copy Paper Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...
Page 58: Index
INDEX A3/11" × 17" tray unit File Format Converter Administrating the Machine/Protecting Finisher SR5000 Documents Function keys Auto Off Function status indicators Bluetooth Gigabit Ethernet (1000BASE-TX) Booklet Finisher BK5000 How to Read This Manual CAUTION labels CD-ROM Changing Modes IEEE 1284 Interface Board Character IEEE 1394 interface board Clear key...
Page 59 Off Mode Tray Paper Settings key Operation switch Turn off Option Turn on Other Function key TWAIN Driver Paper Unusable Paper size USB Host Interface Paper type User Code Authentication Power User Text Preventing an Unauthorized Copy User Tools key Printer Drivers for This Printer Using a Printer Driver Printer functions...
Page 60 B235-7730...
Page 61 ® The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc.and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. ® is a registered trademark of Hewlett-Packard Company.
Page 62 GB GB B235-7730...
Page 63 Operating Instructions General Settings Guide Connecting the Machine System Settings Tray Paper Settings Copier/Document Server Features Printer Features Scanner Features Registering Addresses and Users for Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 64 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see p.253 “Specifications for the Main Unit”.) • Type 1: 8090/DSm790/LD190/Aficio MP9000 • Type 2: 8110/DSm7110/LD1110/Aficio MP1100 •...
Page 65 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 66 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. For details, refer to the ap- pendix in About This Machine.
Page 67 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display ........................2 Accessing User Tools (System Settings) ............3 Changing Default Settings ..................3 Quitting User Tools ....................4 Displaying Counter.....................5 About Menu Protect ....................5 1. Connecting the Machine Connecting to the Interfaces ................7 Connecting to the Ethernet Interface .................8 Connecting with the USB Interface ................9...
Page 68 3. Tray Paper Settings Tray Paper Settings .....................89 Changing Tray Paper Settings .................89 Quitting Tray Paper Settings ..................90 Items of Tray Paper Settings ................91 Tray Paper Setting on Main and Sub-machines..........111 4. Copier/Document Server Features General Features....................113 Reproduction Ratio.................... 120 Edit ........................124 Stamp ........................
Page 69 7. Registering Addresses and Users for Scanner Functions Address Book..................... 179 Managing names in the Address Book ..............182 Sending e-mail by Quick Dial .................182 Sending scanned files to a shared folder directly...........183 Preventing unauthorized user access to shared folders from the machine ...183 Managing users and machine usage ..............183 Registering Names ....................
Page 70 9. Appendix Adjustment Settings for Operators ..............241 Changing the Adjustment Settings for Operators...........241 Setting Values ......................242 Specifications for the Main Unit ............... 253 Document Server ....................258 Auto Document Feeder ..................259 Specifications for Options ................260 Finisher SR5000 ....................260 Booklet Finisher BK5000..................261 Cover Interposer Tray CI5000................262 Punch Unit PU5000....................263 Z-folding Unit ZF4000 ....................264...
Page 71: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.
Page 72: Display
Display The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .
Page 73: Accessing User Tools (System Settings)
Accessing User Tools (System Settings) This section is for Administrators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒...
Page 74: Quitting User Tools
Change settings by following instructions on the display, and then press [OK]. Note ❒ To cancel changes made to settings and return to the initial display, press the {User Tools} key. Reference p.43 “System Settings” p.113 “Copier/Document Server Features” p.157 “Printer Features” p.173 “Scanner Features”...
Page 75: Displaying Counter
Displaying Counter This section describes how to display Counter. Press the {Counter} key. APD016S Note ❒ You can quit displaying Counter by pressing the {Counter} key again. About Menu Protect Using Menu Protect, you can limit the settings available to users other than the administrator.
Page 77: Connecting The Machine
1. Connecting the Machine Connect the machine to the network to configure network environment. Connecting to the Interfaces This section explains how to check the machine’s interface, connect the machine according to the network environment, and specify the network settings. IEEE 1394 ports (optional) Wireless LAN port (optional) Ports for connecting the IEEE 1394 inter-...
Page 78: Connecting To The Ethernet Interface
Connecting the Machine Connecting to the Ethernet Interface Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. Important ❒ If the main power switch is turned "On", turn it "Off". Make sure the main power switch on the machine is "Off". Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
Page 79: Connecting With The Usb Interface
Connecting to the Interfaces Connecting with the USB Interface Make the connection with the USB 2.0 interface. Connect the USB 2.0 interface cable to the USB2.0 port. Connect the other end to the USB port on the host computer. Note ❒...
Page 80: Connecting To The Ieee 1394 Interface
Connecting the Machine Connecting to the IEEE 1394 Interface Connect the IEEE 1394 interface cable to the IEEE 1394 interface board (optional). Connect the IEEE 1394 interface cable to the IEEE 1394 port. For IEEE 1394 (SCSI print) connection, plug the other end of the cable into the interface connector on the host computer.
Page 81: Connecting To The Ieee 1284 Interface
Connecting to the Interfaces Connecting to the IEEE 1284 Interface Connect the IEEE 1284 interface cable to the IEEE 1284 interface board (optional). Make sure the main power switch on the machine is "Off". If the main power switch is turned "On", turn it "Off". Turn off the main power switch of the host computer Connect the IEEE 1284 interface cable to the IEEE 1284 port.
Page 82: Connecting To The Ieee 802.11B (Wireless Lan) Interface
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface Connecting to the IEEE 802.11b (wireless LAN) interface. Note ❒ Check the setting of IPv4 address and subnet mask of this machine. ❒ For how to set IPv4 address and subnet mask from the control panel of the machine, see "Interface Settings."...
Page 83 Connecting to the Interfaces Note ❒ Select [802.11 Ad-hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to make settings of wireless LAN from the control pan- el on the machine, see "IEEE 802.11b".
Page 84 Connecting the Machine ❖ When using in ad-hoc mode / 802.11 ad-hoc mode ZGDH600J If the IEEE 802.11b interface unit is working, it is lit in orange. If it is connected properly to the network, the LED is green when in ad-hoc mode or 802.11 ad-hoc mode.
Page 85: Network Settings
Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the systems administrator, or after consult- ing with the systems administrator.
Page 86 Connecting the Machine Heading Setting Item Setting Requirements interface settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒...
Page 87 Network Settings IEEE 802.11b (wireless LAN) This section describes necessary set items for using Printer with IEEE 802.11b (wireless LAN). For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements interface settings/Network Machine IPv4 Address Mandatory interface settings/Network IPv4 Gateway Address...
Page 88: Settings Required To Use E-Mail Function
Connecting the Machine Note ❒ As to [Effective Protocol], check if the protocol to use is set as [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when optional wireless LAN inter- face board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.
Page 89 Network Settings Heading Setting Item Setting Requirements File Transfer Scanner Resend Interval Time As required File Transfer Number of Scanner Resends As required Note ❒ As to [Effective Protocol], check if the protocol to use is set as [Active]. ❒ [LAN Type] is displayed when optional wireless LAN interface board is in- stalled.
Page 90 Connecting the Machine Heading Setting Item Setting Requirements File Transfer Program/Change/ As required Delete E-mail Message File Transfer Scanner Resend Interval Time As required File Transfer Number of Scanner Resends As required Note ❒ [IEEE 1394] is displayed when optional IEEE 1394 interface board is installed. ❒...
Page 91 Network Settings Heading Setting Item Setting Requirements interface settings/ Security Method As required IEEE 802.11b interface settings/ Transmission Speed As required IEEE 802.11b File Transfer SMTP Server Mandatory File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required...
Page 92: Settings Required To Use Scan To Folder Function
Connecting the Machine Settings Required to Use Scan to Folder Function This section describes necessary set items for sending file. Ethernet This section describes necessary set items for sending file with ethernet cable. For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements...
Page 93 Network Settings IEEE 1394 (IPv4 over 1394) This section describes necessary set items for sending file with IEEE 1394 inter- face cable. For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements interface settings/IEEE 1394 IPv4 Address Mandatory interface settings/IEEE 1394 DDNS Configuration As required...
Page 94 Connecting the Machine IEEE 802.11b (wireless LAN) This section describes necessary set items for sending file with IEEE 802.11b (wireless LAN). For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements interface settings/Network Machine IPv4 Address Mandatory interface settings/Network...
Page 95: Settings Required To Use The Network Delivery Scanner
Network Settings Settings Required to Use the Network Delivery Scanner This section describes necessary set items for delivering data to network. Ethernet This section describes necessary set items for delivering data to network with ethernet cable. For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements...
Page 96 Connecting the Machine IEEE 1394 (IPv4 over 1394) This section describes necessary set items for delivering data to network with IEEE 1394 interface cable. For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements interface settings/IEEE 1394 IPv4 Address Mandatory interface settings/IEEE 1394 DDNS Configuration...
Page 97 Network Settings IEEE 802.11b (wireless LAN) This section describes necessary set items for delivering data to network with IEEE 802.11b (wireless LAN). For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements interface settings/Network Machine IPv4 Address Mandatory interface settings/Network...
Page 98: Settings Required To Use Network Twain Scanner
Connecting the Machine Settings Required to Use Network TWAIN Scanner This section describes necessary set items for using TWAIN Scanner under the network environment. Ethernet This section describes necessary set items for using network TWAIN Scanner with Ethernet cable. For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements...
Page 99 Network Settings IEEE 1394 (IPv4 over 1394) This section describes necessary set items for using network TWAIN Scanner with IEEE 1394 interface cable. For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements interface settings/IEEE 1394 IPv4 Address Mandatory interface settings/IEEE 1394 DDNS Configuration...
Page 100 Connecting the Machine IEEE 802.11b (wireless LAN) This section describes necessary set items for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements interface settings/Network Machine IPv4 Address Mandatory...
Page 101: Settings Required To Use Document Server
Network Settings Settings Required to Use Document Server This section describes necessary set items for using Document Server function under the network environment. Ethernet This section describes necessary set items for using Document Server function with Ethernet cable. For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements...
Page 102 Connecting the Machine IEEE 1394 (IPv4 over 1394) This section describes necessary set items for using Document Server function with IEEE 1394 interface cable. For details about specifying the settings, see "Interface Settings" and "File Transfer". Heading Setting Item Setting Requirements interface settings/IEEE 1394 IPv4 Address Mandatory interface settings/IEEE 1394 DDNS Configuration...
Page 103: Using Utilities To Make Settings
Network Settings Heading Setting Item Setting Requirements interface settings/Network Permit SSL/TLS Communication As required interface settings/Network Host Name As required interface settings/ Communication Mode Mandatory IEEE 802.11b interface settings/ SSID Setting As required IEEE 802.11b interface settings/ Channel As required IEEE 802.11b interface settings/ Security Method...
Page 104 Connecting the Machine Interface Settings Change set values of [Interface Settings] in [System Settings] of this machine by us- ing Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. ❖ [Network]→[Machine IPv4 Address]→[Auto-Obtain (DHCP)] • Web Image Monitor:Can be used for specifying the setting. •...
Page 105 Network Settings ❖ [Network]→[DNS Configuration]→[Specify]→[DNS Server1-3] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [Network]→[DDNS Configuration] • Web Image Monitor:Can be used for specifying the setting. •...
Page 106 Connecting the Machine ❖ [Network]→[Effective Protocol]→[NetWare] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:You can make the IPX/SPX settings if SmartDeviceMonitor for Admin is communicating with the machine using TCP/IP. • telnet:Can be used for specifying the setting. ❖...
Page 107 Network Settings ❖ [Network]→[NW Frame Type]→[Ethernet SNAP] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [Network]→[SMB Computer Name] • Web Image Monitor:Can be used for specifying the setting. •...
Page 108 Connecting the Machine ❖ [Network]→[Host Name] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Can be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [Network]→[Machine Name] • Web Image Monitor:Can be used for specifying the setting. •...
Page 109 Network Settings ❖ [IEEE 1394]→[WINS Configuration]→[Scope ID] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [IEEE 1394]→[Host Name] • Web Image Monitor:Can be used for specifying the setting. •...
Page 110 Connecting the Machine ❖ [File Transfer]→[Delivery Option] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. ❖ [File Transfer]→[SMTP Server]→[Server Name] •...
Page 111 Network Settings ❖ [File Transfer]→[Administrator's E-mail Address] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. ❖ [File Transfer]→[E-mail Communication Port] •...
Page 112 Connecting the Machine ❖ [File Transfer]→[Default User Name/Password (Send)]→[FTP Password] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. ❖ [File Transfer]→[Default User Name/Password (Send)]→[NCP User Name] •...
Page 113: System Settings
2. System Settings This chapter describes various items of [System Settings] available in this ma- chine. General Features This section describes various items of [General Features] under [System Settings]. Default settings are shown in bold type. For the procedure of entering the [System Settings], see "Accessing User tools (System Settings)".
Page 114 System Settings ❖ Warm–up Beeper (copier/Document Server) You can have the beeper sound when the machine becomes ready to copy af- ter leaving Energy Saver mode, or when the power is turned on. • On • Off ❖ Copy Count Display (copier/Document Server) The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).
Page 115 General Features ❖ Interleave Print You can set the timing for functions to switch when [Print Priority] has been set to [Interleave]. Default: 10 sheets Depending on printing time, set values may change. The timing for functions can be set from 1 to 20 sheets. ❖...
Page 116 System Settings ❖ Output: Document Server (Document Server) You can specify a tray to which documents are delivered. • Finisher AFE • Finisher Upper Tray • Finisher Shift Tray • Booklet Processor • Finisher Booklet Tray ❖ Output: Printer (printer) You can specify a tray to which documents are delivered.
Page 117 General Features ❖ System Status/Job List Display Time You can specify how long to display the System Status and Job List display for. • On • Off By selecting [On], you can specify a display time between 10 and 999 seconds. The timing is set to “15 second(s)”...
Page 118: Output Tray Settings
System Settings ❖ Z-fold position Set the folding-back position in units of 1 mm when you specify Z-folding. The machine is shipped from the factory with this value set to 2 mm (metric version) or 0.1 inch (inch version). The setting range of the folding position for each paper size is given below: •...
Page 119: Timer Settings
Timer Settings Timer Settings This section describes various items of [Timer Settings] under [System Settings]. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off".
Page 120 System Settings ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets. • On • Off The time can be set from 10 to 999 seconds, using the number keys. The timing is set to "60 second(s)" by default. ❖...
Page 121 Timer Settings ❖ Weekly Timer: Monday-Sunday Set the time to turn on/off the power for each day of the week. • Power On Time • Power Off Time Enter the Power On Time and the Power Off Time using the 24-hour system. Enter the "hour"...
Page 122: Interface Settings
System Settings Interface Settings This section describes various items of [Interface Settings] under [System Settings]. Network This section describes various items of [Network] under [Interface Settings]. ❖ Machine IPv4 Address Before using this machine in the network environment, you must configure the IP address and subnet mask.
Page 123 Interface Settings ❖ IPv6 Stateless Address Autoconfiguration You can set “IPv6 Stateless Address Autoconfiguration” to “Active” or “Inactive”. • Active • Inactive ❖ DNS Configuration Make settings for the DNS server. When you select [Specify], enter the [DNS Server] IP address as “xxx.xxx.xxx.xxx"(“x" indicates a number).
Page 124 System Settings ❖ NCP Delivery Protocol Select the protocol for NCP delivery. • IPX Priority • TCP/IP Priority • IPX Only • TCP/IP Only ❖ NW Frame Type Select the frame type when you use NetWare. • Auto Select • Ethernet II •...
Page 125 Interface Settings ❖ LAN Type When you have installed the optional IEEE 802.11b interface unit, select inter- face, IEEE 802.11b (wireless LAN) or Ethernet. • Ethernet • IEEE 802.11b Appears when the optional IEEE 802.11b interface unit is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the ma- chine, the selected interface takes precedence.
Page 126: Parallel Interface
System Settings Parallel Interface This section describes various items of [Parallel Interface] under [Interface Settings]. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board (optional). ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. •...
Page 127: Ieee 1394
Interface Settings IEEE 1394 This section describes various items of [IEEE 1394] under [Interface Settings]. [IEEE 1394] is displayed when this machine is installed with the IEEE 1394 inter- face board (optional). ❖ IPv4 Address When you connect the machine to a network using the IEEE 1394 interface, you must configure the IP address and subnet mask.
Page 128 System Settings ❖ WINS Configuration You can specify the WINS server settings. If [On] is selected, specify the [WINS Server] IP address as “xxx.xxx.xxx.xxx" (“xxx" indicates a number). If DHCP is in use, specify the [Scope ID]. Enter [Scope ID] using up to 31 alphanumeric characters. •...
Page 129: Ieee 802.11B
Interface Settings IEEE 802.11b This section describes various items of [IEEE 802.11b] under [Interface Settings]. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board (optional). Implement respective settings simultaneously. ❖ Communication Mode Be sure to make all settings simultaneously. •...
Page 130: Print List
System Settings ❖ Transmission Speed Specifies the communication speed of the IEEE 802.11b (wireless LAN). • Auto Select • 11Mbps Fixed • 5.5Mbps Fixed • 2Mbps Fixed • 1Mbps Fixed ❖ Restore Factory Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. •...
Page 131 Interface Settings Press the {Start} key. The configuration page is printed. Press [Exit]. Press the {User Tools} key. Note ❒ You can also exit by pressing [Exit] on the User Tools main menu.
Page 132: File Transfer
System Settings File Transfer This section describes various items of [File Transfer] under [System Settings]. ❖ Delivery Option Enables or disables sending stored or scanned documents to ScanRouter V2 delivery server. • On • Main Delivery Server IPv4 Address: 000.000.000.000 •...
Page 133 File Transfer ❖ SMTP Authentication You can configure SMTP authentication (PLAIN, LOGIN, CRAMMD5, DI- GEST-MD5). When sending e-mail to an SMTP server, you can enhance the SMTP server secu- rity level by authentication that requires entering the user name and password. If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify [User Name], [Password], and [Encryption].
Page 134 System Settings ❖ Reception Protocol Specify Reception Protocol for the function "Auto E-mail Notification". For details about the function "Auto E-mail Notification", see the Web Image- Monitor Help. • POP3 • IMAP4 • SMTP ❖ POP3/IMAP4 Settings Specify the POP3/IMAP4 server name for sending or receiving E-mail.The specified POP3/IMAP4 server name is used for [POP before SMTP].
Page 135 File Transfer ❖ E-mail Reception Interval Specify, in minutes, the time interval for the function "Auto E-mail Notifica- tion" via POP3 or IMAP4 server. For details about the function "Auto E-mail Notification", see the Web ImageMonitor Help. • On: 15 minute(s) •...
Page 136 System Settings ❖ Program/Change/Delete E-mail Message You can program, change, or delete the e-mail message used when sending scan file as an attachment. • Program/Change Press [System Settings]. Press [File Transfer]. Press [Program/Change/Delete E-mail Message]. Press [Program/Change]. Press [Not Programmed]. Press [Change].
Page 137 File Transfer ❖ Scanner Resend Interval Time Specifies the interval the machine waits before resending scan file, if they can- not be sent to the delivery server or mail server. The timing is set to "300 second(s)" by default. The interval time can be set from 60 to 900 seconds in one second increments, using the number keys.
Page 138: Administrator Tools
System Settings Administrator Tools This section describes various items of [Administrator Tools] under [System Set- tings]. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings. ❖...
Page 139 Administrator Tools ❖ Address Book: Program/Change/Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program/Change You can register and change groups. • Names You can register a name, key display, registration number, and title se- lection.
Page 140 System Settings Press the name key to be move. You can select a name using the number keys. Press the name key in the place you want to move to. The selected user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.
Page 141 Administrator Tools ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. •...
Page 142 System Settings Enter the new name, and then press [OK]. Press [OK]. ❖ Address Book: Switch Title Specifies the title to select a name. • Title 1 • Title 2 • Title 3 ❖ Back Up / Restore Address Book You can back up the machine’s address book to external storage or restore the backup copy from the external storage.
Page 143 Administrator Tools • Scanner Counter • Print Counter List for All Users Prints the counter values for all the users. • Clear Counter for All Users Sets the counter value for all the users. • Print Counter List per User Prints the counter values for each user.
Page 144 System Settings ❖ Program/Change Administrator For details about this function, consult your administrator. ❖ Key Counter Management You can specify that functions that you want to manage with the key counter. • Copier • Document Server • Printer • Scanner ❖...
Page 145 Administrator Tools ❖ Program / Change / Delete LDAP Server Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e- mail using the scanner. •...
Page 146 System Settings • Delete Press [System Settings]. Press [Administrator Tools], and then press [TNext] twice. Press [Program/Change/Delete LDAP Server]. Press [Delete]. Select the LDAP server you want to delete. Press [Yes]. Press [Exit]. Press the {User Tools} key. ❖ LDAP Search You can specify whether or not to use the LDAP server for searching.
Page 147: Program / Change / Delete Ldap Server
Administrator Tools Program / Change / Delete LDAP Server This section explains how to specify the LDAP server settings. To program / change the LDAP server Press [System Settings]. Press [Administrator Tools], and then press [TNext] twice. Press [Program / Change / Delete LDAP Server]. Check that [Program / Change] is selected.
Page 148: Programming The Ldap Server
System Settings Programming the LDAP server This section explains how to specify the LDAP server settings. To enter an identification name Press [Change] under “Name”. Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation. Enter the server’s identification name.
Page 149 Administrator Tools To enter a port number Press [Change] under ““Port No.”. Specify the port number for communicating with the LDAP server. Specify a port that is compliant with your environment. Enter the port number using the number keys, and then press the {#} key. When SSL is set to [On], the port number automatically changes to “636”.
Page 150 System Settings To enter the user name and password Press [Change] under “Name”. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search.
Page 151 Administrator Tools To set search conditions Press [TNext] twice. Press [Change] for items you want to use as search conditions from the fol- lowing: [Name], [E-mail Address], [Company Name], and [Department Name]. You can enter an attribute as a typical search keyword. Using the entered at- tribute, the function searches the LDAP server’s Address Book.
Page 152 System Settings Enter the key display, and then press [OK]. The registered “key display” appears as a keyword for searching LDAP. • Without key display registration • With key display registration The key does not appear on the search screen unless both “Attribute” and “Key Display”...
Page 153: System Settings On Main And Sub-Machines
System Settings on Main and Sub-machines System Settings on Main and Sub-machines This section explains the System Settings on the two machines during Connect Copy. While combined copying is under way, the {User Tools} keys of the sub-ma- chines remain disabled. If it is desired to change the defaults, press [Combined Copying] that appears in reverse video on the control screen of the main machine, and then, clear the combined copying before making changes.
Page 154: Timer Settings
System Settings ❖ Interleave Print • The set values of the main and sub-machines do not affect the combined copying. ❖ Output: Copier • The main and sub-machines follow their respective set values. ❖ Output: Document Server • The main and sub-machines follow their respective set values. ❖...
Page 155 System Settings on Main and Sub-machines ❖ Power Off Timer • The set values of the main and sub-machines do not affect the combined copying. • In Connect Copy mode, neither machine will enter Energy Saver modes (Low Power mode, or Energy Saver mode). When the preset time elapses after the combined copying is cleared, the machines will transit to the pow- er-saving status.
Page 156: Administrator Tools
System Settings Administrator Tools How the defaults in the Administrator Tools of copying of the main and sub-ma- chines are used in combined copying will be explained. ❖ Address Book Management • The set values of the main and sub-machines do not affect the combined copying.
Page 157 System Settings on Main and Sub-machines ❖ Enhanced Authentication Management • The main machine follows the values that are set in it. The set values of the sub-machines do not affect the combined copying. ❖ Administrator Authentication Management • The main machine follows the values that are set in it. The set values of the sub-machines do not affect the combined copying.
Page 158 System Settings ❖ Firmware Version • The set values of the main and sub-machines do not affect the combined copying. ❖ Network Security Level • The set values of the main and sub-machines do not affect the combined copying. ❖ Auto Erase Memory Setting •...
Page 159: Tray Paper Settings
3. Tray Paper Settings This section describes various items of {Tray Paper Settings} available in this ma- chine. If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 160: Quitting Tray Paper Settings
Tray Paper Settings Change settings, and then press [OK]. Quitting Tray Paper Settings This section describes how to change the settings of Tray Paper Settings. Press the {Tray Paper Settings} key. APD017S Note ❒ You can also quit Tray Paper Settings by pressing [Exit].
Page 161: Items Of Tray Paper Settings
Items of Tray Paper Settings Items of Tray Paper Settings Default settings are shown in bold type. ❖ Tray 1 You can set the display to show the type of paper loaded the tray 1 (LCT). This information is used by the print function to automatically select the paper tray. ❖...
Page 162 Tray Paper Settings ❖ Copying Method in Duplex • 2 Sided Copy • 1 Sided Copy ❖ Apply Auto Paper Select • Yes • No ❖ Thick Paper Setting If the LCT (A3 / 11”×17” Tray Unit TK5000) is utilized, this function is not available.
Page 163 Items of Tray Paper Settings ❖ Slip Sheets You can specify and display the paper tray in which to set slip sheets. You can also specify the display time. • Display Time You can select [At Mode Selected] or [Full Time]. ❖...
Page 164 Tray Paper Settings ❖ The paper sizes "Auto Detect", "12×18L", "11×17L", "11×15L", "11×14L", "10×15L", ×14L", "8 ×13L", "8 ×11L", "11×"8 ×14L", "10×14L", "8 K", "8 ×13L", "8×13L", "8×10L", "7 ×10 ×7 L", "10 L", "8 ×8 ×5 L", "8 K", "A3L", "A4K", "A4L", "A5K", "A5L", "5 "B4 JISL", "B5 JISK", "B5 JISL", "8KL", "16KK", "16KL"...
Page 165 Items of Tray Paper Settings ❖ Back Cover You can specify and display the paper tray to set back cover sheets. You can also specify the display time and copying method for two sided copying. • Display Time You can select [At Mode Selected] or [Full Time]. •...
Page 166 Tray Paper Settings • OHP (Transparency) • Translucent Paper • Preprinted Paper • Prepunched Paper • Index Paper The Index Paper is available using the Index Fence. • Tab Stock • Tab Position Shift • Number of Tabs ❖ The paper types utilizing LCIT RT5010 (A3 LCT) If the LCIT RT5010 is utilized, the paper types are available as follows: •...
Page 167 Items of Tray Paper Settings ❖ The paper sizes utilizing LCIT RT5000 (A4 LCT) If the LCIT RT5000 is utilized, the paper sizes are available as follows: ×5 ×8 "Auto Detect", "11×8 K", "8 K", "5 L", "A4K", "A5K", "A5L", "B5 JISK" Custom Size: 139.0 - 230.0 mm (vertically) and 210.0 - 305.0 mm (horizon- tally) ❖...
Page 168 Tray Paper Settings ❖ Thick Paper Setting • On • Off ❖ Designation Sheet 1 - 9 You can specify and display the paper tray to set designation sheets. You can also specify the display time and copying method for two sided copying. •...
Page 169 Items of Tray Paper Settings ❖ Tray 5 You can sets the display to show the type of paper loaded in each of the tray 5 This information is used by the print function to automatically select the pa- per tray. ❖...
Page 170 Tray Paper Settings ❖ The paper types utilizing LCIT RT5010 (A3 LCT) If the LCIT RT5010 is utilized, the paper types are available as follows: • Do not Display • Recycled Paper • Special Paper • Letterhead • Color Paper 1 •...
Page 171 Items of Tray Paper Settings ❖ The paper sizes utilizing LCIT RT5010 (A3 LCT) If the LCIT RT5010 is utilized, the paper sizes are available as follows: • Metric version: ×14L", "Auto Detect", "12×18L", "11×17L", "11×8 K", "8 ×11L", "5 ×8 ×5 ×13L", "8...
Page 172 Tray Paper Settings ❖ Designation Sheet 1 - 9 You can specify and display the paper tray to set designation sheets. You can also specify the display time and copying method for two sided copying. • Display Time You can select [At Mode Selected] or [Full Time]. •...
Page 173 Items of Tray Paper Settings ❖ The paper types utilizing LCIT RT5000 (A4 LCT) If the LCIT RT5000 is utilized, the paper types are available as follows: • Do not Display • Recycled Paper • Special Paper • Letterhead • Color Paper 1 •...
Page 174 Tray Paper Settings • OHP (Transparency) • Translucent Paper • Preprinted Paper • Prepunched Paper • Index Paper The Index Paper is available using the Index Fence. • Tab Stock • Tab Position Shift • Number of Tabs ❖ The paper sizes utilizing LCIT RT5000 (A4 LCT) If the LCIT RT5000 is utilized, the paper sizes are available as follows: ×5 ×8...
Page 175 Items of Tray Paper Settings ❖ Copying Method in Duplex • 2 Sided Copy • 1 Sided Copy ❖ Apply Auto Paper Select • Yes • No ❖ Designation Sheet 1 - 9 You can specify and display the paper tray to set designation sheets. You can also specify the display time and copying method for two sided copying.
Page 176 Tray Paper Settings ❖ Separation Sheets You can specify and display the paper tray in which to set slip sheets. You can also specify the display time. • Display Time You can select [At Mode Selected] or [Full Time]. ❖ Tray 7 You can sets the display to show the type of paper loaded the tray 7 This information is used by the print function to automatically select the pa- per tray.
Page 177 Items of Tray Paper Settings ❖ The paper sizes • Metric version: ×14L", K", "8 "Auto Detect", "12×18L", "11×17L", "11×8 ×11L", "5 ×8 ×5 ×13L", "8 ×13L", "8 L", "8 K, "8 ×7 ×10 "8×13L", "10 K", "7 L", "11×15K", "10×14L", ×14L", "8×10L", "A3L", "B4 JISL", "A4K", "A4L", "A5K", "A5L", "8 "B5 JISK", "B5 JISL", "B6 JISL", "A6L", "8KL", "16KK", "16KL"...
Page 178 Tray Paper Settings ❖ Designation Sheet 1 - 9 You can specify and display the paper tray to set designation sheets. You can also specify the display time and copying method for two sided copying. • Display Time You can select [At Mode Selected] or [Full Time]. •...
Page 179 Items of Tray Paper Settings ❖ The paper sizes • Metric version: ×14L", K", "8 "Auto Detect", "12×18L", "11×17L", "11×8 ×11L", "5 ×8 ×5 ×13L", "8 ×13K", "8 L", "8 K, "8 ×7 ×10 "8×13K", "10 K", "7 L", "11×15K", "10×14L", ×14L", "8×10L", "A3L", "B4 JISL", "A4K", "A4L", "A5K", "A5L", "8 "B5 JISK", "B5 JISL", "8KL", "16KK", "16KL"...
Page 180 Tray Paper Settings ❖ Back Cover You can specify and display the paper tray to set back cover sheets. You can also specify the display time and copying method for two sided copying. • Display Time You can select [At Mode Selected] or [Full Time]. •...
Page 181: Tray Paper Setting On Main And Sub-Machines
Tray Paper Setting on Main and Sub-machines Tray Paper Setting on Main and Sub-machines This section explains the Tray Paper Setting on the two machines during Con- nect Copy. While combined copying is under way, the {User Tools} keys of the sub-ma- chines remain disabled.
Page 182 Tray Paper Settings ❖ Paper Type: Tray 5 • The main and sub-machines follow their respective set values. • In combined copying, only the paper tray corresponding to the paper size, orientation, and type that are set in common on the main and sub-ma- chines can be used.
Page 183: Copier/Document Server Features
4. Copier/Document Server Features This chapter describes various items of [Copier/Document Server Features] avail- able in this machine. General Features This section describes various items of [General Features] under [Copier/Document Server Features]. Default settings are shown in bold type. For the procedure for accessing the [Copier/Document Server Features], see "Access- ing User Tools (System Settings)".
Page 184 Copier/Document Server Features ❖ Reserve Job Mode You can set whether to reset the mode to the initial state or return to the mode in use before the reserved operation was started when you return to the initial screen after reserved copying finishes. •...
Page 185 General Features ❖ Text You can adjust the edges of finished image. The outline of a character becomes soft when you select "Soft". The outline of a character can be sharply copied when you select "Sharp". • Copy Quality • Soft •...
Page 186 Copier/Document Server Features ❖ Photo You can adjust the quality of finished images according to the type of photo original. “Printed photo” is set for magazine and catalog photo originals. You can smooth photos by selecting “Printed photo”. "Glossy Photo" is set for the silver-salt photos printed from photo film. If you select “Normal”, you can finish characters that exist together in a photo block.
Page 187 General Features ❖ Dark Background You can set whether "Deep document" can be selected as an original type. • On • Off ❖ Panel Features Default You can set which items will appear as the function buttons on the basic dis- play.
Page 188 Copier/Document Server Features ❖ Special Original Display Defaults You can set up to three items for displaying on the initial display from five items below. • Mixed Sizes • Batch • SADF • Thin Paper • Original Size ❖ Tone: Original Remains You can set whether to use a buzzer to alert you when you forget to remove an original.
Page 189 General Features ❖ Customize Function: Copier A maximum of four often-used functions can be registered to the function keys. • Off • Mixed Sizes • Batch • SADF • Thin Paper ❖ Customize Function: Document Server Storage A maximum of four often-used functions can be registered to the function keys.
Page 190: Reproduction Ratio
Copier/Document Server Features Reproduction Ratio This section describes various items of [Reproduction Ratio] under [Copier/Docu- ment Server Features]. ❖ Shortcut R/E You can register up to two frequently used Reduce/Enlarge ratios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display. You can also change registered Reduce/ Enlarge ratios.
Page 191 Reproduction Ratio • Inch version • 25% • 50% (11”×17”→5 ”×8 ”) • 65% (11”×17”→8 ”×11”) • 73% (11”×15”→8 ”×11”) • 78% (8 ”×14”→8 ”×11”) • 85% (F→8 ”×11”) • 93% • 121% (8 ”×14”→11”×17”) • 129 (%8 ”×11”→11”×17”) • 155% (8 ”×8 ”→8 ”×14”)
Page 192 Copier/Document Server Features • Metric version • 25% • 50% (A3→A5, F→A5) • 65% (A3→F) • 71% (A3→A4, A4→A5) • 75% (B4→F4) • 82% (F→A4, B4→A4) • 93% • 115% (B4→A3) • 122% (F→A3, A4→B4) • 141% (A4→A3, A5→A4) • 200% (A5→A3) •...
Page 193 Reproduction Ratio ❖ R/E Ratio Priority You can set the ratio with priority when [Reduce / Enlarge] is pressed. • Metric version • 400% • 200% • 141% • 122% • 115% • 93% • 82% • 75% • 71% •...
Page 194: Edit
Copier/Document Server Features Edit This section describes various items of [Edit] under [Copier/Document Server Fea- tures]. Default settings are shown in bold type. Enter the width of the binding margin with the number keys as follows: • Metric version: 0–30 mm (in increments of 1 mm) •...
Page 195 Edit ❖ Back Margin: Top / Bottom You can specify top and bottom margins on the back side of copies in Margin Adjustment mode. • Top • Bottom Default: • Metric version: Top/Bottom 0 mm • Inch version: Top/Bottom 0.0" ❖...
Page 196 Copier/Document Server Features ❖ Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1" boundary margin around all four edges of each original. • On • Off ❖ Erase Center Width You can specify the width of the erased center margins with this function. Default: •...
Page 197 Edit ❖ Orientation: Booklet, Magazine You can select the orientation of copies to open when using Booklet or Mag- azine mode. • Open to Left • Open to Right ❖ Copy on Designating Page in Combine You can specify whether to make a combined copy on the inserted slip sheets in Desig./Chapter mode.
Page 198 Copier/Document Server Features ❖ Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B • Crop Marks ❖...
Page 199 Edit • Crop Marks ❖ Copy Back Cover When copying the back cover, you can specify whether to have the back cover outside (outside page) or inside (inside page). • Outside • Inside ❖ Double Copies Position You can select the copy position of bottom or left page according to top or right page as the original image position.
Page 200: Stamp
Copier/Document Server Features Stamp This section describes various items of [Stamp] under [Copier/Document Server Fea- tures]. Default settings are shown in bold type. Background Numbering This section describes various items of [Background Numbering] under [Stamp]. ❖ Size You can set the size of the numbers. •...
Page 201 Stamp • Norwegian • Danish • Russian • Japanese • Simplified Chinese • Traditional Chinese • Hangul ❖ Stamp Priority You can select the stamp type given priority when [Preset Stamp] is pressed. • COPY • URGENT • PRIORITY • For Your Info. •...
Page 202 Copier/Document Server Features • Stamp Position You can adjust the print position of the stamp within the available range as shown below. Metric version: • "Top Left"…T/B: 4-144mm, L/R: 4-144mm • "Top Center"…T/B: 4-144mm, L/R: 72-72mm • "Top Right"…T/B: 4-144mm, L/R: 4-144mm •...
Page 203: User Stamp
Stamp • Page to Stamp You can specify whether to print the stamp on all pages or only the first page. • All Pages • 1st Page Only • Dup. Back Pg. Stamp Pos. You can adjust the stamp position for back side in duplex mode, within the available range as shown below.
Page 204 Copier/Document Server Features • Stamp Position You can adjust the print position of the User Stamp within the available range as shown below. Metric version: • "Top Left"…T/B: 4-144mm, L/R: 4-144mm • "Top Center"…T/B: 4-144mm, L/R: 72-72mm • "Top Right"…T/B: 4-144mm, L/R: 4-144mm •...
Page 205: Date Stamp
Stamp Date Stamp This section describes various items of [Date Stamp] under [Stamp]. ❖ Format You can select the date format for Date Stamp mode. • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY • YYYY.MM.DD Default: • Metric version: DD/MM/YYYY •...
Page 206 Copier/Document Server Features ❖ Stamp Setting You can specify how Date Stamp is printed. • Stamp Position You can specify where to print the Date Stamp. • Top Left • Top Center • Top Right • Bottom Left • Bottom Center •...
Page 207: Page Numbering
Stamp • Dup. Back Pg. Stamp Pos. You can adjust the stamp position for back side in duplex mode, within the available range as shown below. Metric version: • Left-Right: Left 432 mm – Right 432 mm • Top-Bottom: Top 432 mm – Bottom 432 mm Inch version: •...
Page 208 Copier/Document Server Features ❖ Page Numbering in Combine You can set page numbering when using the Combine function and the Page Numbering function together. • Per Original • Per Copy ❖ Stamp on Designating Slip Sheet You can select to print the page number onto slip sheets when using the Des- ignate function set to [Copy] and the Page Numbering function together.
Page 209 Stamp Inch version: • "Top Left"…T/B: 0.1-5.7”, L/R: 0.1-5.7” • "Top Center"…T/B: 0.1-5.7”, L/R: 2.8-2.8” • "Top Right"…T/B: 0.1-5.7”, L/R: 0.1-5.7” • "Center Left"…T/B: 2.8-2.8”, L/R: 0.1-5.7” • "Center"…T/B: 2.8-2.8”, L/R: 2.8-2.8” • "Center Right"…T/B: 2.8-2.8”, L/R: 0.1-5.7” • "Bottom Left"…T/B: 0.1-5.7”, L/R: 0.1-5.7” •...
Page 210: Stamp Text
Copier/Document Server Features Stamp Text This section describes various items of [Stamp Text] under [Stamp]. ❖ Font You can select the font in Stamp Text mode. • Font 1 • Font 2 • Font 3 ❖ Size You can set the size of the stamp printed in Stamp Text mode. •...
Page 211 Stamp • Stamp Position You can adjust the print position of the Stamp Text within the available range as shown below. Metric version: • "Top Left"…T/B: 4-144mm, L/R: 4-144mm • "Top Center"…T/B: 4-144mm, L/R: 72-72mm • "Top Right"…T/B: 4-144mm, L/R: 4-144mm •...
Page 212: Input/Output
Copier/Document Server Features Input/Output This section describes various items of [Input/Output] under [Copier/Document Serv- er Features]. ❖ SADF Auto Reset In SADF mode, an original must be set within a specified time after the pre- vious original has been fed. You can adjust this time from 3 to 99 seconds in increments of 1 second.
Page 213 Input/Output ❖ Staple Position Specify which Top 2 staples or Bottom shown on the initial display with pri- ority. The optional Finisher AFE, or the Booklet Processor is required to use this function. • Top 1 • Slant • Left 2 •...
Page 214 Copier/Document Server Features ❖ Finisher: Punch Type Specify the punch type. The optional Finisher AFE and Multi-hole Punch Unit are required to use this function. • Left 2 • Top 2 • Right 2 • Left 3 • Top 3 •...
Page 215: Settings For The Document Server
Settings for the Document Server Settings for the Document Server For details, see "System Settings", and "Copier/Document Server Features". ❖ Copier/Document Server Features Heading items Default General Features Document Server Storage key 2 Sided original: Top to Top 1 Sided → 1 Sided General Features Document Server Storage key Combine: 2 origi-...
Page 216: Copier/Document Server Features On Main And Sub-Machines
Copier/Document Server Features Copier/Document Server Features on Main and Sub-machines This section explains the Copier/Document Server Features on the two ma- chines during Connect Copy. While combined copying is under way, the {User Tools} keys of the sub-ma- chines remain disabled. If it is desired to change the defaults, press [Combined Copying] that appears in reverse video on the control screen of the main machine, and then, clear the combined copying before making changes.
Page 217 Copier/Document Server Features on Main and Sub-machines ❖ Auto Tray Switching • The main and sub-machines follow their respective set values. ❖ Text • The main machine follows the values that are set in it. The set values of the sub-machines do not affect the combined copying.
Page 218: Reproduction Ratio
Copier/Document Server Features ❖ Special Original Display Default • The main machine follows the values that are set in it. The set values of the sub-machines do not affect the combined copying. ❖ Tone: Original Remains • The main machine follows the values that are set in it. The set values of the sub-machines do not affect the combined copying.
Page 219: Edit
Copier/Document Server Features on Main and Sub-machines Edit How the defaults in the Edit of copying of the main and sub-machines are used in combined copying will be explained. ❖ Front Margin: Left/Right • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it.
Page 220 Copier/Document Server Features ❖ Erase Border Width • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it. • The operation takes place using the set values of the main machine. ❖...
Page 221: Stamp
Copier/Document Server Features on Main and Sub-machines ❖ Separation Line in Combine • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it. ❖...
Page 222 Copier/Document Server Features ❖ Stamp Format • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it. ❖ Dup. Back Pg. Stanp Pos. •...
Page 223 Copier/Document Server Features on Main and Sub-machines ❖ Superimpose • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it. ❖ Stamp Setting •...
Page 224 Copier/Document Server Features ❖ Stamp Position • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it. ❖ Superimpose • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it.
Page 225: Input/Output
Copier/Document Server Features on Main and Sub-machines ❖ Dup. Back Pg. Stamp Pos. • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it. Input/Output How the defaults in the Stamp of copying of the main and sub-machines are used in combined copying will be explained.
Page 226 Copier/Document Server Features ❖ Finisher: Punch Type • The main machine follows the values that are set in it. The sub-machines follows the settings made on the main machine, regardless of the settings made in it. ❖ Simplified Screen: Finishing Types •...
Page 227: Printer Features
5. Printer Features This chapter explains various items of [Printer Features] available in this machine. List / Test Print This section describes various items of [List / Test Print] under [Printer Features]. Default settings are shown in bold type. For the procedure for accessing the [Printer Features], see "Accessing User Tools (System Settings)".
Page 228: Printing The Configuration Page
Printer Features ❖ PDF Configuration/Font Page You can print the current configuration and installed PDF font list. This menu can be selected only when the optional PostScript 3 unit is in- stalled. ❖ Hex Dump You can print in the Hex Dump mode. Printing the configuration page Press [Printer Features].
Page 229: Interpreting The Configuration Page
List / Test Print Interpreting the configuration page ❖ System Reference • Unit Number Displays the serial number assigned to the board by its manufacturer. • Total Memory Displays the total amount of memory (SDRAM) installed on the printer. • Firmware Version •...
Page 230 Printer Features ❖ Host Interface Displays settings made under the Host Interface menu. When DHCP is active on the network, the actual IP address, subnet mask and gateway address appear in parentheses on the configuration page. ❖ Interface Information Displays the interface information.
Page 231: Maintenance
Maintenance Maintenance This section describes various items of [Maintenance] under [Printer Features] ❖ List / Test Print Lock You can Lock the [List/Test Print] menu. • On • Off ❖ Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine. ❖...
Page 232: System
Printer Features System This section describes various items of [System] under [Printer Features]. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs. • On • Off ❖ Auto Continue You can select this to enable Auto Continue.
Page 233 System ❖ Initial Print Job List You can set the desired type of print job list that appears on the screen when you press [Print Jobs]. • Complete List Displays the list of print jobs stored in the machine. • List Per User ID Displays the list of the User ID who stored a file in the machine.
Page 234 Printer Features ❖ Spool Image You can select to print spool images. The print job transmitted from the com- puter is temporarily stored on the machine's hard disk as bit map images that can be printed when transmission is complete. If more than one print job is transmitted, a spool image is printed for each.
Page 235 System • A4 • B5 JIS • A5 • B6 JIS • A6 • 8K • 16K • Custom Size Default: • Metric version: A4 ×11 • Inch version: 8 ❖ Letterhead Setting You can rotate original images when printing. When printing, original images are always rotated by 180 degrees.
Page 236 Printer Features ❖ Default Printer Language You can set the default printer language if the machine cannot find the printer language automatically. • PCL • PS • PDF This menu appears only when the PostScript 3 unit (optional) is installed. ❖...
Page 237: Host Interface
Host Interface Host Interface This section describes various items of [Host Interface] under [Printer Features]. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.
Page 238: Pcl Menu
Printer Features PCL Menu This section describes various items of [PCL Menu] under [Printer Features]. Default settings are shown in bold type. ❖ Orientation You can set the page orientation. • Portrait • Landscape ❖ Form Lines You can set the number of lines per page. •...
Page 239 PCL Menu ❖ Symbol Set You can specify the set of print characters for the selected font. The available options are as follows: Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 ❖...
Page 240: Ps Menu
Printer Features PS Menu This section describes various items of [PS Menu] under [Printer Features]. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. •...
Page 241: Pdf Menu
PDF Menu PDF Menu This section describes various items of [PDF Menu] under [Printer Features]. Default settings are shown in bold type. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password •...
Page 242 Printer Features...
Page 243: Scanner Features
6. Scanner Features This chapter describes various items of [Scanner Features] available in this ma- chine. General Settings Following describes various items of [General Settings] under [Scanner Features]. Default settings are shown in bold type. For the procedure for accessing the [Scanner Features], see "Accessing User Tools (System Settings)".
Page 244 Scanner Features ❖ Destination List Display Priority 2 In the machine’s address book, select which address book appears by default. You can select either [E-mail Address] or [Folder]. • E-mail Address • Folder ❖ Print & Delete Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/delivery results reach 100, select whether to print the delivery journal.
Page 245: Scan Settings
Scan Settings Scan Settings Following describes various items of [Scan Settings] under [Scanner Features]. ❖ A.C.S. Sensitivity Level Sets the sensitivity level for judging color/black and white for scanning orig- inals when [Scan Type] is set to [Auto Color Selection]. ❖...
Page 246 Scanner Features ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. • Continuous Wait • Set Wait Time: 60 second(s) This setting is valid if [SADF] is specified for [Original Feed Type] when scan- ning.
Page 247: Send Settings
Send Settings Send Settings This section describes various items of [Send Settings] under [Scanner Features]. ❖ Compression (Black & White) Select whether or not to compress black and white scan files. • On • Off Compression reduces the time required for transferring the scan file. The actual time required for file transfer will vary depending on the file size and network load.
Page 248 Scanner Features ❖ Divide & Send E-mail This function is effective only when [On] is selected for [Max. E-mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. •...
Page 249: Registering Addresses And Users For Scanner Functions
7. Registering Addresses and Users for Scanner Functions Following describes the procedure for registering the destination and the user. Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. Important ❒...
Page 250 Registering Addresses and Users for Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ E-mail You can register e-mail destinations in the Address Book.
Page 251 Address Book ❖ Folder You can register the protocol, path name and server name. • SMB • FTP • NCP...
Page 252: Managing Names In The Address Book
Registering Addresses and Users for Scanner Functions ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management. Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time.
Page 253: Sending Scanned Files To A Shared Folder Directly
Address Book Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder. To share the folder using Windows, select the SMB protocol.
Page 254: Registering Names
Registering Addresses and Users for Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending e-mail. You can also use it as a folder destination. You can register up to 2000 names. Registering Names Following describes the procedure for registering names.
Page 255: Changing A Registered Name
Registering Names Press [OK] twice. Press the {User Tools} key. Note ❒ The name can be used for documents in the Document Server. For details about the Document Server. ❒ The keys you can select are as follows: • [Freq.]: Added to the page that is displayed first. •...
Page 256: Deleting A Registered Name
Registering Addresses and Users for Scanner Functions To change the title, press the key for the classification you want to use from Select Title. Note ❒ You can search by the registered name, user code, folder name, or e-mail address. Reference "Entering Text", About This Machine To change a registration number...
Page 257: Authentication Information
Authentication Information Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
Page 258 Registering Addresses and Users for Scanner Functions Check that [Program/Change] is selected. Press the name whose code is to be registered, or enter the registered num- ber using the number key. You can search by the registered name, user code, folder name, or e-mail address. Press [Auth.
Page 259: Changing A User Code
Authentication Information Changing a User Code Following describes the procedure for changing a registered user code. Important ❒ Even if you change a user code, the counter value will not be cleared. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program/Change] is selected.
Page 260: Deleting A User Code
Registering Addresses and Users for Scanner Functions Press the key to select the functions to enable them. Press the key to highlight it, and then the function is enabled. To cancel a se- lection, press the highlighted key. Press [OK]. Press [Exit].
Page 261: Displaying The Counter For Each User
Authentication Information Press [Change] to delete the user code, and then press {#} key. Press [OK]. Press [Exit]. Press the {User Tools} key. Note ❒ To delete a name from the Address Book entirely, see “Deleting a Regis- tered Name”. Reference p.186 “Deleting a Registered Name”...
Page 262: Printing The Counter For Each User
Registering Addresses and Users for Scanner Functions Printing the Counter for Each User Following describes the procedure for printing the counter that counts on indi- vidual user basis. Press [System Settings]. Press [Administrator Tools]. Press [Display/Clear/Print Counter per User]. Select a user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page.
Page 263: Printing The Counter For All User
Authentication Information Select the function usage you want to print from [Copier Counter], [Print Counter], and [Scanner Counter]. Press [Print]. Printing the Counter for All User Following describes the procedure for printing the counter for all users. Press [System Settings]. Press [Administrator Tools].
Page 264: Clearing The Number Of Prints
Registering Addresses and Users for Scanner Functions Clearing the Number of Prints Following describes the procedure for clearing the counter. Press [System Settings]. Press [Administrator Tools]. Press [Display/Clear/Print Counter per User]. Select the user code to clear. To clear the number of prints made under a user code, Select the user code from the left side of the display.
Page 265 Authentication Information Select the function usage you want to clear from [Copier Counter], [Print Counter], [Scanner Counter] and [All Counters]. Press [OK]. To clear the number of prints for all user codes, press [Clear] under All Users. Select the function usage you want to clear from [Copier Counter], [Print Counter], and [Scanner Counter].
Page 266: E-Mail Destination
Registering Addresses and Users for Scanner Functions E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner function by e-mail. • It is easy to select the e-mail destination if you register “Name" and “Key Dis- play"...
Page 267 E-mail Destination Press [Change]. Enter the e-mail address. Press [OK]. Select [E-mail]. Press [OK]. Note ❒ You can enter up to 128 characters for the e-mail address. ❒ To register the name, see “Registering Names”. Reference p.184 “Registering Names” p.187 “Registering a User Code” p.219 “Registering Names to a Group”...
Page 268: Changing An E-Mail Destination
Registering Addresses and Users for Scanner Functions Changing an E-mail Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program/Change] is selected. Select the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address.
Page 269: Deleting An E-Mail Destination
E-mail Destination Using the e-mail address as the sender Press [Protection]. Press [Sender ] under [Use Name as]. Deleting an E-mail Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program/Change] is selected. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys.
Page 270: Registering Folders
Registering Addresses and Users for Scanner Functions Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. •...
Page 271 Registering Folders Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. Press [Auth. Info], and then press [Next]. Press [Specify Other Auth.
Page 272 Registering Addresses and Users for Scanner Functions Press [Exit]. Note ❒ To register the name, see Registering Names”. ❒ You can enter a path using up to 128 characters. ❒ To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
Page 273 Registering Folders Using Browse Network to locate the folder Press [Browse Network]. Work groups on the same network are displayed. Network display only lists client computers you are authorized to access. Select the work group. Computers in the selected work group are displayed. Select a client computer.
Page 274 Registering Addresses and Users for Scanner Functions Changing a Folder Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program/Change] is selected. Select the name whose folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address.
Page 275 Registering Folders To change the protocol Press [FTP] or [NCP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Enter each items again. Reference p.207 “Registering a Folder” Changing SMB settings To change SMB settings: Press [Change] of path name.
Page 276 Registering Addresses and Users for Scanner Functions Deleting a registered folder [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Press [Delete]. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address.
Page 277: Using Ftp To Connect
Registering Folders Using FTP to Connect Note ❒ To register a shared folder configured in Windows, see “Using SMB to Connect”. ❒ To register a folder in an NetWare server, see “Using NCP to Connect”. Reference p.200 “Using SMB to Connect” p.212 “Using NCP to Connect”...
Page 278 Registering Addresses and Users for Scanner Functions Press [FTP]. A confirmation message appears. Press [Yes]. Press [Change] under Server Name. Enter the server name, and then press [OK]. Press [Change] under Path. Enter the path. Press [OK]. Press [Change] under “Port Number”. Enter Port Number.
Page 279 Registering Folders Press [Exit]. Note ❒ To register the name, see Registering Names”. ❒ You can enter up to 128 characters for the user name. ❒ You can enter up to 128 characters for the password. ❒ You can enter a server name using up to 64 characters. ❒...
Page 280 Registering Addresses and Users for Scanner Functions Check that [Program/Change] is selected. Select the name whose folder you want to change, and then press [Folder]. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address. Press [Folder].
Page 281 Registering Folders Changing items under FTP Press [Change] under “Port Number”. Enter the new port number, and then press {#}. Press [Change] under Server Name. Enter the new server name, and then press [OK]. Press [Change] under “Path”. Enter the new path, and then press [OK]. Deleting a Folder Press [System Settings].
Page 282: Using Ncp To Connect
Registering Addresses and Users for Scanner Functions Press [Exit]. Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.186 “Deleting a Registered Name” Using NCP to Connect Note ❒ To register a shared folder configured in Windows, see “Using SMB to Con- nect”...
Page 283 Registering Folders Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [Folder]. Press [NCP]. A confirmation message appeares. Press [Yes]. Select "Connection Type".
Page 284 Registering Addresses and Users for Scanner Functions To locate the folder manually Press [Change] under Path. Enter the path where the folder is located. [OK]. Press [Connection Test] to check the path is set correctly. Press [Exit]. Note ❒ If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume"...
Page 285 Registering Folders Changing a registered folder Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address.
Page 286 Registering Addresses and Users for Scanner Functions Changing NCP settings To change NCP settings: Select the type of connection. Press [Change] of path name. Enter the name of the path on which the folder is located, and then press [OK]. Press [Connection Test] to make sure the path is correctly set up.
Page 287 Registering Folders Deleting a Folder Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Proglam/Change] is selected. Select a user of the folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address.
Page 288: Registering Names To A Group
Registering Addresses and Users for Scanner Functions Registering Names to a Group You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be registered beforehand. Important ❒...
Page 289: Registering Names To A Group
Registering Names to a Group Press [Change] under Group Name. Enter the group name, and then press [OK]. The Key Display name is set automatically. Press the title key under Select Title, if necessary. When you want to change the key display, press [Change] under Key Dis- play.
Page 290 Registering Addresses and Users for Scanner Functions Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name to register in a group. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, folder name, or e-mail address.
Page 291: Adding A Groupe To Another Group
Registering Names to a Group Adding a Groupe to Another Group You can add a group to another group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Select the group that you want to put into another group.
Page 292: Displaying Names Registered In A Group
Registering Addresses and Users for Scanner Functions Select the group which you want to add to. The group key that you have selected becomes highlighted, and the group is added to it. Press [OK]. Displaying Names Registered in a Group You can check the names or groups registered in each group.
Page 293: Removing A Name From A Group
Registering Names to a Group Select the group where the members you want to check is egistered. You can search by the registered name, user code, folder name, or e-mail address. Press [Programmed User/Group]. All the names registered will be displayed. Press [OK].
Page 294: Deleting A Group Within Another Group
Registering Addresses and Users for Scanner Functions Select the group from which you want to remove the name. The group key is deselected, and the name is removed from the group. Press [OK]. Deleting a Group Within Another Group Press [System Settings]. Press [Administrator Tools].
Page 295 Registering Names to a Group Select the group that you want to delete from. Press the group key, or enter the registered number during the number keys. You can search by the registered name, user code, folder name, or e-mail address. Press [Add to Group].
Page 296: Changing A Group Name
Registering Addresses and Users for Scanner Functions Changing a Group Name Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to change. You can search by the registered name, user code, folder name, or e-mail address.
Page 297: Deleting A Goup
Registering Names to a Group Deleting a Goup Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Press [Delete]. Press [Yes]. Press a group key you want to delete. You can search by the registered name, user code, folder name, or e-mail address. Press [Yes].
Page 298: Registering A Protection Code
Registering Addresses and Users for Scanner Functions Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. •...
Page 299 Registering a Protection Code Press [Protection]. Press [Destination] or [Sender] under Use Name as. Both [Destination] and [Sender] can be selected at the same time. Press [Change] under Protection Code. Enter a protection code using the number keys, and then press {#}. Press [OK].
Page 300: Registering A Protection Code To A Group User
Registering Addresses and Users for Scanner Functions Registering a Protection Code to a Group User Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to register or enter the registered number us- ing the number keys.
Page 301: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒...
Page 302 Registering Addresses and Users for Scanner Functions Press [Change] under Login User Name. Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. [OK].
Page 303: Ldap Authentication
Registering SMTP and LDAP Authentication LDAP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand. For details, see “LDAP Server Settings", Network Guide.
Page 304 Registering Addresses and Users for Scanner Functions Press [Change] under Login User Name. Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [OK].
Page 305: Other User Tools
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed papers by displaying the counter. Changing the Display Language You can change the language used on the display. English is set as default. Press the {Language Selection} key.
Page 306: Inquiry
Other User Tools Inquiry The Inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: ❖ Consumables • Telephone No. to order •...
Page 307 Inquiry Press the {Start} key. The inquiry information list is printed out. Press [Exit] twice.
Page 308: Counter
Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. You can also print out a counter data list. Press {Counter} key. APD016S To print a counter list, press [Print Counter List]. Press the {Start} key.
Page 309: Method Of Counting
Counter Method of Counting The counter increments “1” for each original sheets. In duplex mode, it counts “2” for front and back of original sheet. ❖ The counter increments at the functions below: • Copying • Printing • Scanning • Test Print (Multiple Lists, Configuration Page, Error Log, Menu List, PCL Configuration/Font Page, PS Configuration/Font Page, PDF Configura- tion/Font Page, Hex Dump) •...
Page 310 Other User Tools...
Page 311: Appendix
9. Appendix Adjustment Settings for Operators Changing the Adjustment Settings for Operators Press the {User Tools} key. APD014S Press [Adjustment Settings for Operators]. Select the item that you want to change the value. Specify the setting value. To select the setting value, press the value on the display. To input the value, use the number keys.
Page 312: Setting Values
Appendix Setting Values Feed ❖ Shift Image With Feed ❖ 1-710-001 : Front Side • Max.: 2 mm • Min.: -2 mm • Step: 0.1 mm • Initial value: 0 ❖ 1-710-002 : Back Side • Max.: 2 mm • Min.: -2 mm •...
Page 313 Adjustment Settings for Operators ❖ 1-720-002 : Tray 2 • Max: 2 mm • Min:-2 mm • Step: 0.1 mm • Initial value: 0 ❖ 1-720-003 : Tray 3 • Max: 2 mm • Min:-2 mm • Step: 0.1 mm •...
Page 314 Appendix ❖ Set Fusing Temparature ❖ 1–740–001 : Set Fusing Temparature • 1: Raise temperature to improve fusing • 2: Lower temperature to reduce curl ❖ Double-Feed Detection ❖ 1-908-001 : Tray 1 • 0: Off • 1: On ❖ 1-908-002 : Tray 2 •...
Page 315 Adjustment Settings for Operators ❖ CIS Img Pos Adj: Feed Setting ❖ 1-911-001 : Tray 1 • 0: Off • 1: On ❖ 1-911-002 : Tray 2 • 0: Off • 1: On ❖ 1-911-003 : Tray 3 • 0: Off •...
Page 316 Appendix ❖ 2-750-002 : Copy Image: Back Side • Max: 0.3 % • Min: -0.3 % • Step: 0.1 % • Initial value: 0 % ❖ 2-750-003 : Print Image: Front Side • Max: 0.3 % • Min: -0.3 % •...
Page 317 Adjustment Settings for Operators Process ❖ Select Test Pattern ❖ 3–740–001 : Select Test Pattern • Trim Pattern ❖ Reset to Defaults ❖ 3–740–002 : Reset to Defaults Peripherals ❖ Staple Position Adjustment ❖ 6-700-001 : A3-Lengthwise • Max: 2 mm •...
Page 318 Appendix ❖ 6-700-005 : B5 SEF • Max: 2 mm • Min: -2 mm • Step: 0.1 mm • Initial value: 0 mm ❖ 6-700-006 : B5 LEF • Max: 2 mm • Min: -2 mm • Step: 0.1 mm •...
Page 319 Adjustment Settings for Operators ❖ Adjust Punch Hole : With Feed ❖ 6-705-001 : 2-Hole: JPN • Max: 2 mm • Min: -2 mm • Step: 0.5 mm • Initial value: 0 mm ❖ 6-705-002 : 3-Hole: NA • Max: 2 mm •...
Page 320 Appendix ❖ 6-730-002 : B4 SEF • Max: 3.0 mm • Min: -3.0 mm • Step: 0.2 mm • Initial value: 0 mm ❖ 6-730-003 : A4 SEF • Max: 3.0 mm • Min: -3.0 mm • Step: 0.2 mm •...
Page 321 Adjustment Settings for Operators ❖ 6-730-009 : Custom Size • Max: 3.0 mm • Min: -3.0 mm • Step: 0.2 mm • Initial value: 0 mm ❖ Adjust Booklet Fold Position ❖ 6-735-001 : A3 SEF • Max: 3.0 mm •...
Page 322 Appendix ❖ 6-735-006 : DLT • Max: 3.0 mm • Min: -3.0 mm • Step: 0.2 mm • Initial value: 0 mm ❖ 6-735-007 : LG • Max: 3.0 mm • Min: -3.0 mm • Step: 0.2 mm • Initial value: 0 mm ❖...
Page 323: Specifications For The Main Unit
Specifications for the Main Unit Specifications for the Main Unit ❖ Configuration: Console ❖ Photosensitivity type: OPC drum (∅100) ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: Dry electrostatic transfer system ❖ Development: Dry two-component magnetic brush development system ❖...
Page 324 Appendix ❖ Copy paper weight: • Tray 1 - Tray 3 : 52 - 216 g/m , 16 lb. Bond - 80 lb. Cover • Tray 4, Tray 5 (LCIT RT5000), Tray 4 - Tray 6 (LCIT RT5010) : 52 - 216 g/m 16 lb.
Page 325 Specifications for the Main Unit ❖ Reproduction ratio: Preset reproduction ratios: • Enlargement Metric version: 400 %, 200 %, 141 %, 122 %, 115 % Inch version: 400 %, 200 %, 155 %, 129 %, 121 % • Full Size Metric version: 100 % Inch version: 100 % •...
Page 326 Appendix ❖ Power consumption (Type 2: 110 copies/minute model): Main machine only Full system Warm-up 2190W 2250W Stand-by 400W 460W Copying 1890W 2110W Maximum 2960W 3080W Main machine with the finisher, Booklet FInisher, A3 LCIT, Multi bypass tray (Tray 7), ADF, interposer and Z-folding Unit. ❖...
Page 327 Specifications for the Main Unit ❖ Noise emission (Type 2): Sound power level Main machine only Complete system Copying less than 76 dB (A) less than 80 dB (A) Stand-by less than 66 dB (A) less than 70 dB (A) Sound pressure level Main machine only Complete system...
Page 328 Appendix Document Server ❖ HDD: 160 GB × 2 ❖ HDD (Document Server): 45 GB ❖ Capacity: • Copy: Approx. 3,000 sheets (ITUT-No.4 chart) • Batch mode: Approx. 3,000 sheets (ITUT-No.4 chart) • Printer: Approx. 15,000 sheets (600 dpi) • Scanner: Approx. 3,000 sheets (200 dpi/Text) (ITUT-No.4 chart) Note ❒...
Page 329: Auto Document Feeder
Specifications for the Main Unit Auto Document Feeder ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Sizes mode, Thin mode ❖ Original size: • A3L–A5KL • 11" × 17"L– 8 " × 5 "KL ❖ Original weight: • 1-sided originals: 52 - 157 g/m (14 - 42 lb.
Page 330: Specifications For Options
Appendix Specifications for Options Finisher SR5000 Finisher Upper Tray: ❖ Paper size: A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L, 8 " × 14"L, " × 11"KL, 5 " × 8 "KL, 12" × 18"L ❖ Paper weight: 52 – 216 g/m , 14 –...
Page 331: Booklet Finisher Bk5000
Specifications for Options ❖ Stack capacity after stapling " × 11"KL) • 200–30 sets (10–100 sheets) (A4KL, B5KL, 8 (80 g/m , 20 lb. Bond) " × 11"KL) • 150 sets (2–9 sheets) (A4KL, B5KL, 8 (80 g/m , 20 lb. Bond) •...
Page 332: Cover Interposer Tray Ci5000
Appendix ❖ Dimensions (W × D × H): 600 × 730 × 980 mm, 23.6” × 28.7” × 38.6” inch ❖ Weight: Approx. 70 kg, 152.4lb Note ❒ Specifications are subject to change without notice. Cover Interposer Tray CI5000 To use the Cover Interposer Tray CI5000, the Finisher SR5000 or the Booklet Fin- isher BK5000 are required.
Page 333: Punch Unit Pu5000
Specifications for Options Punch Unit PU5000 To use the Punch Unit PU5000, the Finisher SR5000 or the Booklet Finisher BK5000 are required. ❖ Paper size: • 2 holes L: A3 - A6, 11" × 17" - 5 " × 8 "...
Page 334: Z-Folding Unit Zf4000
Appendix Z-folding Unit ZF4000 To use the Z-folding Unit ZF4000, the Booklet Finisher BK5000 is required. ❖ Paper size: A3L, B4JISL, A4KL, B5KL, 11" × 17"L, 8 " × 14"L, 8 " × 11"KL ❖ Paper weight: 64 – 80 g/m , 17 –...
Page 335: Lcit Rt5010
Specifications for Options LCIT RT5010 A3 Large Capacity Tray ❖ Paper size: " × 5 Length: A5K / 8 "K – 19” " × 5 Width: A5L / 8 "L – 13”, 100 mm width with the special side fence ❖...
Page 336: Others
Appendix ❖ Weight: Approx. 18 kg (39.7 lb) or less Note ❒ Specifications are subject to change without notice. Others ❖ A3 / 11" × 17" Tray Unit TK5000 You can load A3L or 11" × 17"L paper in tray 1 using this unit. ❖...
Page 337: Information About Installed Applications
Information about Installed Applications Information about Installed Applications Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1.
Page 338 Appendix THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM- ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT- NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON- SEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-...
Page 339: Open Ssh
Information about Installed Applications 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must dis- play the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)"...
Page 340 Appendix [Tatu continues] However, I am not implying to give any licenses to any patents or copyrights held by third parties, and the software includes parts that are not under my di- rect control. As far as I know, all included source code is used in accordance with the relevant license agreements and can be used freely for any purpose (the GNU license being the most restrictive);...
Page 341 Information about Installed Applications BECAUSE THE PROGRAM IS LICENSED FREE OF CHARGE, THERE IS NO WARRANTY FOR THE PROGRAM, TO THE EXTENT PERMITTED BY APPLI- CABLE LAW. EXCEPT WHEN OTHERWISE STATED IN WRITING THE COPYRIGHT HOLDERS AND/OR OTHER PARTIES PROVIDE THE PRO- GRAM "AS IS"...
Page 342 Appendix Copyright (c) 1983, 1990, 1992, 1993, 1995 The Regents of the University of California. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1.
Page 343 Information about Installed Applications 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 344: Open Ldap
Appendix 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 345 Information about Installed Applications THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 346: Index
INDEX About Address Book Capture Server IP Address Accessing User Tools (System Settings) Change Original Counter Display A.C.S. Sensitivity Level Change PDF Password Address Book Changing a FTP Folder Destination Change Order Changing a Group Name Edit Title Changing an E-mail Destination Program/Change/Delete Group Changing a Registered Name Select Title...
Page 347 Cover Interposer Tray CI5000 Creep Setting for Magazine Edge to Edge Print Customized Function Edit / Copier/Document Server Features Document Server Storage Effective Protocol Customize Function E-mail Communication Port Copier E-mail Destination E-mail Information Language E-mail Reception Interval Dark Background E-mail Storage in Server Data Format Energy Saver Timer...
Page 348 Hex Dump Machine IPv4 Address High Compression PDF Level Machine IPv6 Address Host Interface / Printer Features Machine Name Host Name Maintenance / Printer Features Host Name (IEEE 1394) Max. Copy Quantity Max. E-mail Size Max. Reception E-mail Size Memory Full Auto Scan Restart IEEE 1394 Memory Overflow IEEE 802.11b...
Page 349 Parallel Communication Speed Parallel Interface Ratio for Create Margin Parallel Timing Reception Protocol PCL Configuration/Font Page Registering a FTP Folder Destination PCL Menu / Printer Features Registering a Group PDF Configuration/Font Page Registering a NCP Folder Destination PDF Group Password Registering an E-mail Destination PDF Menu / Printer Features Registering an SMB Folder Destination...
Page 350 Settings Required to Use Document Simplified Screen Server Finishing Types Settings Required to Use Document Size (Background Numbering) Server / Ethernet Size (Date Stamp) Settings Required to Use Document Size (Page Numbering) Server / IEEE 1394 (IPv4 over 1394) Size (Stamp Text) Settings Required to Use Document Server / SMB Computer Name IEEE 802.11b (wireless LAN)
Page 351 Test Print / Printer Features Wait Time for Next Orig. Exposure Glass Text Wait Time for Next Original(s) Text/photo SADF Time Interval between Printing Jobs Warm Up Beeper Timer Settings / System Settings Weekly Timer Tone Monday-Sunday Original Remains Weekly Timer Code Toner Saving WINS Configuration Transfer Log Setting...
Page 352 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 353 Type for 8090/DSm790/LD190/Aficio MP9000 Type for 8110/DSm7110/LD1110/Aficio MP1100 Type for 8135/DSm7135/LD1135/Aficio MP1350 EN USA B235-7807...
Page 355 Operating Instructions Troubleshooting When the Machine Does Not Operate As wanted Troubleshooting When Using the Copy Function Troubleshooting When Using the Printer Function Troubleshooting When Using the Scanner Function Adding paper, Toner and Staples Clearing Misfeeds Remarks Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 356 Adobe Systems, Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to Ricoh Company Limited. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 357 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 358 ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide •...
Page 359 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options ....................2 1. When the Machine Does Not Operate As wanted Indicators........................3 Panel Tone......................4 Checking Machine Status and Settings...............5 When an Indicator to the Right of a Function Key is Lit ........8 When You Have Problems Operating the Machine..........9 When a Job is Not Performed................14 2.
Page 360 When a Message is Displayed ................54 When a Message is Displayed on the Control Panel ..........54 When a Message is Displayed on the Client Computer...........61 5. Adding paper, Toner and Staples Loading paper ...................... 65 Loading paper into Tray 1 (Tandem Tray) ............... 65 Loading Paper into the A3/11”...
Page 361: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 362: Names Of Major Options
Names of Major Options Major options of this machine are referred to as follows in this manual: • Auto Document Feeder → ADF • Finisher SR5000 → Finisher • Booklet Finisher BK5000 → Booklet Finisher...
Page 363: Indicators
1. When the Machine Does Not Operate As wanted This chapter explains basic troubleshooting procedures that are applicable to all functions of this machine. Indicators This section explains Indicators displayed when the machine requires the user to remove misfed paper, add paper, or other perform other procedures. x: Misfeed indicator Appears when a misfeed occurs.
Page 364: Panel Tone
When the Machine Does Not Operate As wanted Panel Tone The following table explains the meaning of the various beep patterns that the ma- chine produces to alert users about left originals and other machine conditions. Beep pattern Meaning Cause Two long beeps.
Page 365: Checking Machine Status And Settings
Checking Machine Status and Settings Checking Machine Status and Settings You can check the machine's system status. ❖ Maintenance Info You can check the following items under [Maintenance Info]: • [Remaining Toner] Displays the amount of remaining toner. • [No Staples] Displays the amount of remaining staples.
Page 366 When the Machine Does Not Operate As wanted ❖ Machine Address Info You can check the following items under [Machine Address Info]: • [Machine IPv4 Address] Displays the machine's IPv4 address. • [Machine IPv6 Address] Displays the machine's IPv6 address. ❖...
Page 367 Checking Machine Status and Settings After checking the information, press [Exit]. The previous screen returns. Note ❒ [Output Tray Full], [Original Misfeed], [Paper Misfeed], and [Cover Open] appear only when these errors occur. ❒ For details about how to locate and remove misfeeds, see “Checking Jammed Paper”...
Page 368: When An Indicator To The Right Of A Function Key Is Lit
When the Machine Does Not Operate As wanted When an Indicator to the Right of a Function Key is Lit When an indicator to the right of a function key lights up, press the correspond- ing function key. Then, follow the instructions displayed on the control panel. Problem Cause Solution...
Page 369: When You Have Problems Operating The Machine
When You Have Problems Operating the Machine When You Have Problems Operating the Machine The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Important ❒ Check the contact address and Serial No. of Machine shown in the call service message, and then contact your service representative.
Page 370 When the Machine Does Not Operate As wanted Problem Cause Solution The main power indica- This occurs in the follow- Close ADF, and check if the machine is tor continues blinking ing cases: communicating with a computer. and does not turn off •...
Page 371 When You Have Problems Operating the Machine Problem Cause Solution An error message re- • When a misfeed mes- Clear misfed paper, and then open and mains, even if misfed pa- sage appears, it re- close the front cover. see p.93 “Clearing per is removed.
Page 372 When the Machine Does Not Operate As wanted ❖ Document Server Problem Cause Solution The number of scanned To store scanned pages as a file, press “ Exceeded max. pages exceeds the capaci- [Store File]. Scanned data is stored as a number of pages ty per file of the Docu- file in the Document Server.
Page 373 When You Have Problems Operating the Machine Problem Cause Solution You want to check print You can print a single Check print quality by printing out only the first set using the {Sample quality before making a copy without specifying large print run.
Page 374: When A Job Is Not Performed
When the Machine Does Not Operate As wanted When a Job is Not Performed If you cannot execute a function, it may be that the machine is being held up by another function. If you cannot execute a function, terminate any other functions currently active, and then try executing the function again.
Page 375 When a Job is Not Performed Mode after you select Copy Printer Mode before you select × × × Copy Operations for Copying → → → × Stapling → → × Sort × × × × × Interrupt Operations Copying for Copying ×...
Page 376 When the Machine Does Not Operate As wanted Mode after you select Copy Printer Mode before you select × × × Document Operations Server for Docu- ment Server × × × × × × Scanning a Document to Store in Doc- ument Server Printing from Docu-...
Page 377 When a Job is Not Performed Note ❒ Stapling cannot be used at the same time for multiple functions. ❒ If the machine is capable of executing multiple functions simultaneously, specify which function should have priority in “Print Priority”. This setting is factory-preset to “Display Mode”.
Page 378 When the Machine Does Not Operate As wanted...
Page 379: Troubleshooting When Using The Copy Function
2. Troubleshooting When Using the Copy Function This chapter explains likely causes of and possible solutions for copier function problems. When a Message Appears This section explains the machine's main messages. If other messages appear, follow the instructions they contain. Important ❒...
Page 380 Troubleshooting When Using the Copy Function Message Cause Solution The Punch function can- The following paper sizes are available Cannot punch this not be used with paper for Punch mode: paper size. size selected. • 2 holes: A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 12”×18”L, 11”×17”L, Legal(8 ”×14”)L, Let-...
Page 381 When a Message Appears Message Cause Solution A paper size not available The following paper sizes are available Duplex is not in Duplex mode has been for Duplex mode: A3L, B4L, A4KL, available with selected. B5KL, A5KL, B6L, A6L, this paper size. 12”×18”L, 11”×17”L, Legal ”×11”)L, Letter (8 ”×11”)KL,...
Page 382 Troubleshooting When Using the Copy Function Message Cause Solution The entered login user Inquire the user administrator for the Authentication name or login password correct login user name and login pass- has failed. is not correct. word. The machine cannot per- Contact the administrator.
Page 383 When a Message Appears ❖ Connect Copy Message Cause Solution • The L indicator is lit. Press [Exit] on the main machine and Cannot connect to follow the instructions on the display. the sub-machine. • The hard disk of the Check the status of sub-machine is mal- functioning.
Page 384 Troubleshooting When Using the Copy Function Message Cause Solution The sub-machine has Continue copying using the main ma- Cannot print from stopped due to power fail- chine. the sub-machine. ure or communication error. Sub-machine will be disconnected. Sort has not been selected Select the Sort function.
Page 385: Display During Connect Copy
Display During Connect Copy Display During Connect Copy This section explains about the display during Connect Copy. Problem Cause Solution [Connect Copy] is not dis- The sub-machine's main Turn on the sub-machine's main power. played. power is off. [Connect Copy] is not dis- Functions that cannot be Cancel the functions selected on the played.
Page 386: If Connect Copy Is Cancelled
Troubleshooting When Using the Copy Function If Connect Copy is Cancelled This section explains about causes and remedies when Connect Copy is cancelled. Problem Cause Solution The machine cancels The main machine's Turn on the sub-machine's main power Connect Copy. main power is off, or the or operation switch, and then press operation switch has...
Page 387: If You Cannot Exit From Connect Copy
If You Cannot Exit from Connect Copy If You Cannot Exit from Connect Copy This section explains about causes and remedies if you cannot exit from Connect Copy. Problem Cause Solution Press the {Stop} key on the main ma- There is no response when Scanning is in progress.
Page 388: When You Cannot Make Clear Copies
Troubleshooting When Using the Copy Function When You Cannot Make Clear Copies This section explains likely causes of and possible solutions for unclear copies. Problem Cause Solution Copies appear dirty. Image density is too high. Adjust the image density. See “Adjust- ing Copy Image Density”, Copy/Docu- ment Server Reference.
Page 389 When You Cannot Make Clear Copies Problem Cause Solution Copies are too light. The paper is damp. Use paper that has been stored in the recommended temperature and hu- midity condition. See “Copy Paper”, About This Machine. Parts of images are not The original is not set cor- Set originals correctly.
Page 390: When You Cannot Make Copies As Wanted
Troubleshooting When Using the Copy Function When You Cannot Make Copies As Wanted This section explains likely causes of and possible solutions for unclear copies. ❖ Basic Problem Cause Solution Misfeeds occur frequently. The number of sheets Load paper only as high as the upper loaded exceeds the capac- limit markings on the side fence of the ity of the machine.
Page 391 When You Cannot Make Copies As Wanted Problem Cause Solution You cannot combine sev- Selected functions cannot Check the combination of functions eral functions. be used together. and make the settings again. See “Func- tion Compatibility”, Copy/Document Server Reference. When sorting, the pages The memory became full You can interrupt copying when the are divided into two...
Page 392 Troubleshooting When Using the Copy Function Problem Cause Solution In Margin Adjustment There is a lack of margin Set a narrower margin with User Tools. mode, parts of the origi- space on the opposite You can set the width between 0 - 30 nal image are not copied.
Page 393 When You Cannot Make Copies As Wanted ❖ Duplex Problem Cause Solution Cannot print in duplex You have selected a tray Set the tray to [2 Sided Copy] in [Tray Pa- mode. which is set to [1 Sided per Settings] in [System Settings]. See Copy] in [Tray Paper Set- “System Settings”, General Settings tings] in [System Settings].
Page 394: When Memory Is Full
Troubleshooting When Using the Copy Function When Memory is Full This section explains likely causes of and possible solutions for problems related to full memory. Message Cause Solution The scanned originals ex- Press [Print] to copy scanned originals Memory is full. ceeds the number of pag- and cancel the scanning data.
Page 395: Troubleshooting When Using The Printer Function
3. Troubleshooting When Using the Printer Function This chapter explains likely causes of and possible solutions for printer function problems. When a Message Appears during Installation of the Printer Driver This section explains what to do if a message appears when installing the printer driver.
Page 396: Windows 2000
Troubleshooting When Using the Printer Function Windows 2000 This section explains the procedure under Windows 2000. On the [Start] menu, point to [Settings], and then click [Printers]. Double-click the Add Printer icon. Follow the instructions in Add Printer Wizard. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 397: Windows Nt 4.0
When a Message Appears during Installation of the Printer Driver Windows NT 4.0 This section explains the procedure under Windows NT 4.0. On the [Start] menu, point to [Settings], and then click [Printers]. Double-click the Add Printer icon. Follow the instructions in Add Printer Wizard. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 398: If Usb Connection Fails
Troubleshooting When Using the Printer Function If USB Connection Fails This section explains how to troubleshoot a problem related to USB connection. Problem Cause Solution The machine is not auto- The USB cable is not con- Turn off the power of the machine, re- matically recognized.
Page 399: When A Message Appears
When a Message Appears When a Message Appears This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see “Turning On/Off the Power”, About This Machine.
Page 400: Alert Messages
Troubleshooting When Using the Printer Function Alert Messages This section describes the machine Alert messages. Message Cause Solution • IEEE 802.11b interface Turn off the machine and check the Cannot connect with unit was not inserted IEEE 802.11b interface unit is inserted the wireless card.
Page 401: Checking The Error Log
When a Message Appears Message Cause Solution Maximum capacity of Reduce the value of [Resolution] in the Memory Overflow PCL 5e/6 or PostScript printer driver. Alternatively, select 3 list display has been [Frame Priority] from [Memory Usage] in exceeded. [System]. If this message continues to appear after taking these steps, de- crease the number of files sent to the machine.
Page 402: When You Cannot Print
Troubleshooting When Using the Printer Function When You Cannot Print Use the following procedures if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
Page 403 When You Cannot Print Problem Cause Solution Printing does not start. If the machine is operat- Check access point settings when in the ing in an extended wire- infrastructure mode. Depending on the less LAN, the receiver's access point, client access may be limit- MAC address may be ed by MAC address.
Page 404 Troubleshooting When Using the Printer Function ❖ When the machine is connected to the computer using the interface cable The following shows how to check the print port when the data-in lamp does not light up or blink. Check if the print port setting is correct. When it is connected using a parallel interface, connect it to LPT1 or LPT2.
Page 405: Other Printing Problems
Other Printing Problems Other Printing Problems This section explains likely causes of and possible solutions for problems that can occur when printing from a computer. Problem Cause Solution Print is smudges. Settings for thick pa- • PCL 5e/6 and PostScript 3 per have not been Select [Thick] in the [Type:] list on the [Paper] made when printing...
Page 406 Troubleshooting When Using the Printer Function Problem Cause Solution Images are printed at The tray's side fences Check the side fences are locked. See p.75 slant. might not be locked. “Changing the Paper Size”. Print is slanted. The paper is feeding Load the paper correctly.
Page 407 Other Printing Problems Problem Cause Solution There is considerable Processing time de- If the data-in lamp is blinking, data has been delay between the pends on data vol- received by the printer. Wait for a moment. print start instruction ume. High volume Making the following setting on the printer and actual printing.
Page 408 Troubleshooting When Using the Printer Function Problem Cause Solution ❖ RPCS There is considerable Processing time de- delay between the pends on data vol- Select the lower value for [Resolution:] on print start instruction ume. High volume the [Print Quality] tab in the printer driver's and actual printing.
Page 409 Other Printing Problems Problem Cause Solution The printer language Under [Printer Features], Specify a longer time for [I/O Timeout], or set changes during print- when [Emulation SW] is [Emulation SW] to “Off”. See “System” and “In- ing. set to “On” and the terface Setting”, General Settings Guide.
Page 410 Troubleshooting When Using the Printer Function Problem Cause Solution PDF files do not print PDF files are pass- To print password-protected PDF files, enter out/cannot perform word-protected. the password in the [PDF Menu] or on Web Im- [PDF Direct Print]. age Monitor.
Page 411: Troubleshooting When Using The Scanner Function
4. Troubleshooting When Using the Scanner Function This chapter explains likely causes of and possible solutions for scanner function problems. When Scanning is Not Done as Expected This section explains causes and remedies when scan results are not as expected. Problem Cause Solution...
Page 412: When You Cannot Send Scanned Files
Troubleshooting When Using the Scanner Function When You Cannot Send Scanned Files The following sections explain likely causes of and solutions for Network Deliv- ery and E-mail Sending-related problems. When Stored Files Cannot be Accessed This section explains likely causes of and possible solutions for job access-relat- ed problems.
Page 413: When Stored Files Cannot Be Edited
When You Cannot Send Scanned Files When Stored Files Cannot be Edited This section explains likely causes of and possible solutions for the TWAIN driv- er failing to operate. Problem Cause Solution Stored files cannot be Limits have been imposed using Contact the administrator.
Page 414: When A Message Is Displayed
Troubleshooting When Using the Scanner Function When a Message is Displayed This section explains likely causes of and possible solutions for error messages that may appear on the machine's control panel. When a Message is Displayed on the Control Panel This section explains causes and remedies if an error message appears on the display of the control panel.
Page 415 When a Message is Displayed Message Cause Solution The number of files ex- Reduce the number of files and send Exceeded max. ceeded the maximum them again. number of files number possible. which can be sent at the same time. Reduce the number of the selected files.
Page 416 Troubleshooting When Using the Scanner Function Message Cause Solution The destination compu- Check whether the computer name and Cannot find the ter name or folder name the folder name for the destination are specified path. is invalid. correct. Please check the settings.
Page 417 When a Message is Displayed Message Cause Solution The correct Network set- • Check the network settings of the Connection with tings are not made. client computer. the destination has failed. Check • Check that components such as the LAN cable are connected properly. the status and connection.
Page 418 Troubleshooting When Using the Scanner Function Message Cause Solution Transmission has failed. Allocate sufficient space. Transmission has There was not enough failed. Insuffi- free space on the hard cient memory in disk of the SMTP server, the destination FTP server, or client com- hard disk.
Page 419 When a Message is Displayed Message Cause Solution The maximum enterable Make sure the maximum number of Exceeded max. number of alphanumeric characters which can be entered, and number of alpha- characters has been ex- then enter it again. See “Values of vari- numeric charac- ceeded.
Page 420 Troubleshooting When Using the Scanner Function Message Cause Solution Because there is not Specify whether to use the data or not. Memory is full. enough free hard disk Do you want to space in the machine for store scanned storing in the Document file? Server, only some of the pages could be scanned.
Page 421: When A Message Is Displayed On The Client Computer
When a Message is Displayed When a Message is Displayed on the Client Computer This section explains likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver. Important ❒ If a message not described here appears, act according to the message. For in- formation about how to turn off the main power switch, see About This Ma- chine.
Page 422 Troubleshooting When Using the Scanner Function Message Cause Solution • The machine's main • Set the main power switch to “On”. Scanner is not power switch is off. available. Check • Check whether the machine is con- the scanner con- •...
Page 423 When a Message is Displayed Message Cause Solution When a paper misfeed After the misfed paper has been re- Insufficient mem- occurs in the machine moved, proceed with scanning. ory. Reduce the during printing, scanning scanning area. cannot be performed. •...
Page 424 Troubleshooting When Using the Scanner Function Message Cause Solution The entered login user • Check the login user name, login Any of Login User name, password, or driv- password, and driver encryption Name, Login Pass- er encryption key was key. word or Driver invalid.
Page 425: Adding Paper, Toner And Staples
5. Adding paper, Toner and Staples This chapter explains troubleshooting procedures that are applicable to all the machine's functions. Loading paper This section explains what to do when paper runs out and needs reloading. R CAUTION: • When loading paper, take care not to trap or injure your fingers. Note ❒...
Page 426 Adding paper, Toner and Staples Carefully pull out the paper tray until it stops. ANQ001S Square the paper and place it print side down. • Whole tray pulled out ANQ002S • Left half of the tray pulled out ANQ003S Carefully slide the paper tray fully in. Note ❒...
Page 427: Loading Paper Into The A3/11" × 17" Tray Unit
Loading paper Loading Paper into the A3/11” × 17” Tray Unit The following procedure explains how to load paper into the A3/11” × 17” tray unit. To use the A3/11” × 17” tray unit, you must replace Tray 1. Important ❒...
Page 428: Loading Paper Into Tray 2 And 3
Adding paper, Toner and Staples Loading Paper into Tray 2 and 3 The following procedure explains how to load paper into Tray 2 and 3. Important ❒ Various sizes of paper can be loaded in Tray 2 and 3 by adjusting the positions of side fence and end fence.
Page 429: Loading Paper Into The Large Capacity Tray (Lct)
Loading paper Loading Paper into the Large Capacity Tray (LCT) The following procedure explains loading paper into the large capacity tray (LCT). The LCT is identified as Tray 4, Tray 5, and Tray 6. Important ❒ Various sizes of paper can be loaded in Tray 4 and Tray 5 by adjusting the po- sitions of side fence and end fence.
Page 430: Loading Paper Into The Wide Large Capacity Tray (Wide Lct)
Adding paper, Toner and Staples Loading Paper into the Wide Large Capacity Tray (Wide LCT) The following procedure explains loading paper into the wide large capacity tray (Wide LCT). The Wide LCT is identified as Tray 4, Tray 5, and Tray 6. Important ❒...
Page 431: Loading Paper Into The Multi Bypass Tray (Tray 7)
Loading paper Loading Paper into the Multi Bypass Tray (Tray 7) The following procedure explains loading paper into the multi bypass tray (Tray 7). Important ❒ Check that the paper edges are aligned at the left side. ❒ The maximum number of sheets you can load into the multi bypass tray (Tray 7) depend on paper type.
Page 432: Loading Paper In The Interposer
Adding paper, Toner and Staples Press the elevator switch on the multi bypass tray (Tray 7). APF030S The green lamp of the elevator switch is blinking while the tray is going up and down, and keeps lit when it stops. Press the elevator switch to move down original table if you want to either add paper or remove jammed ones.
Page 433 Loading paper While pressing the release lever, align the side fence with the paper size to be loaded. ANQ010S Load paper orderly. Tightly fit the side fence to the loaded paper. ANQ012S When loading paper larger than A4, draw out the paper extender. Note ❒...
Page 434 Adding paper, Toner and Staples Orientation-Fixed Paper or Two-Sided Paper The following describes paper with its orientation and printing surface specified (letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed.
Page 435: Changing The Paper Size
Changing the Paper Size Changing the Paper Size This section explains how to change a paper size. Procedures for changing the paper size differ depending on the tray (tray 1 or other optional paper tray units). Make sure you are following the appropriate procedure before you begin.
Page 436: Changing The Paper Size In Tray 2 And 3
Adding paper, Toner and Staples Changing the Paper Size in Tray 2 and 3 The following procedure explains how to change a paper size in Tray 2 and 3. Important ❒ If a paper tray is pushed vigorously when putting it back into place, the posi- tion of the tray's side fence may slip out of place.
Page 437 Changing the Paper Size While pressing down the release lever, slide the side fences until they are aligned the paper size you want to load. ANQ016S Slide the end fence until it is aligned with the size of paper to you want to load.
Page 438: Changing The Paper Size In The Large Capacity Tray (Tray 4 And 5)
Adding paper, Toner and Staples Changing the Paper Size in the Large Capacity Tray (Tray 4 and 5) The following procedure explains how to change a paper size in the LCT (Tray 4 and 5). Important ❒ As for changing paper sizes of Tray 6, contact your service representative. ❒...
Page 439 Changing the Paper Size Fasten the side fence with the screws. ANQ022S Set the end fence along the paper size. ANQ023S Square the paper and set it in the tray. ANQ024S Set the paper size selector in the innermost part of the tray to the new paper size. ANQ025S...
Page 440 Adding paper, Toner and Staples Carefully slide the paper tray fully in. Check the size on the display. ” × 11”K into the Large Capacity Tray (Tray 4 and 5) Load A4K, 8 ” × 11”K. Follow the procedure below to set the end fence for A4K, 8 Set the end fence according to the paper size.
Page 441: Changing The Paper Size In The Wide Large Capacity Tray
Changing the Paper Size Changing the Paper Size in the Wide Large Capacity Tray The following procedure explains how to change a paper size in the wide large capacity tray (Wide LCT). Important ❒ Check that the paper edges are aligned at the left side. ❒...
Page 442 Adding paper, Toner and Staples Fasten the side fence with the screws. ANQ063S Release the lock on the back fence. ANQ064S Square the paper and set it in the tray. ANQ066S...
Page 443 Changing the Paper Size Tightly fit the back fence to the loaded paper and then re-lock the back fence again. ANQ067S Carefully slide the paper tray fully in. Check the size on the display.
Page 444: Changing To A Size That Is Not Automatically Detected
Adding paper, Toner and Staples Changing to a Size that is Not Automatically Detected If you load a paper size that is not selected automatically, you need to specify the paper size with the control panel. This section explains how to load these paper taking 11”×...
Page 445 Changing the Paper Size Press [Paper Size] tab. Select a combination of the specified paper size and orientation, and then press [OK]. The paper size and orientation appear. Press the {Tray Paper Setting} key. The initial display is shown. Note ❒...
Page 446: Pausing Copy When Using Finisher
Adding paper, Toner and Staples Pausing Copy When Using Finisher You can pause a large volume of copies when using Finisher. Press the {Suspend/Resume} key. The key lights up. ANQ082S Remove the stack of paper from the finisher shift tray. ANQ083S Press the {Suspend/Resume} key.
Page 447: Adding Toner
Adding Toner Adding Toner This section explains adding and storing toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: •...
Page 448 Adding paper, Toner and Staples Important ❒ Faults may occur if you use toner other than the recommended type. ❒ When adding toner, do not turn off the operation switch. If you do, settings will be lost. ❒ Always add toner when the machine instructs you. ❒...
Page 449: Inserting Toner
Adding Toner Inserting Toner The following describes how to replace toner. Important ❒ Do not shake the toner bottle with its mouth down after removing it. Residual toner may scatter. ANR001S Used Toner Toner cannot be re-used. Bring the stored used container to your sales representative or service represent- ative for recycling through our recycling system.
Page 450: Adding Staples
Adding paper, Toner and Staples Adding Staples This section explains what to do when staples need replacing. Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Refill the stapler according to the finisher type. (Check the type if you are un- sure.) For details about type of finisher, see “Options”, About This Machine.
Page 451: Booklet Finisher (Saddle Stitch)
Adding Staples Booklet Finisher (Saddle Stitch) The following procedure explains how to add staples to the Booklet Finisher. ANR003S...
Page 452 Adding paper, Toner and Staples...
Page 453: Clearing Misfeeds
6. Clearing Misfeeds This chapter explains what to do when paper or originals misfeed (become jammed inside the machine). Removing Jammed Paper R CAUTION: • The inside of the machine could be very hot. Do not touch any parts other than specified in this document when removing misfed paper.
Page 454: Locating Jammed Paper
Clearing Misfeeds Locating Jammed Paper If a misfeed happens, remove the misfed paper or original following the proce- dures stated on the sticker on the rear of main unit front cover. A misfeed has occurred in the place corresponding to the letter displayed on the control panel.
Page 455 Removing Jammed Paper After each step is complete, press [Next]. To go back to the previous step, press [Previous]. Press [Entire View], the entire machine is displayed. When all jammed paper are removed, restore the machine to the original state. Note ❒...
Page 456: Removing Jammed Paper
Clearing Misfeeds Removing Jammed Paper The following procedure explains how to remove jammed paper. Important ❒ The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper. ❒ When removing jammed sheets, take care to touch only those areas explicitly indicated in the manual.
Page 457 Removing Jammed Paper • When C is lit ANR007S • When D is lit ANR008S...
Page 458 Clearing Misfeeds • When M is lit (when Booklet Finisher is installed) ANR018S...
Page 459 Removing Jammed Paper ANR019S • When N1 is lit (when Z-Folding Unit is installed) ANS008S...
Page 460 Clearing Misfeeds • When N2 or N3 is lit (when Z-Folding Unit is installed) ANS009S • When P1 is lit (when ADF is installed) ANR011S • When P2 is lit (when ADF is installed) ANR027S...
Page 461 Removing Jammed Paper • When Q1 or Q2 is lit (when Interposer is installed) ANR016S • When Q3 or Q4 is lit (when Interposer is installed) ANR017S...
Page 462 Clearing Misfeeds • When R is lit (when Finisher is installed) ANR021S...
Page 463 Removing Jammed Paper • When U is lit (when Large Capacity Tray is installed) ANR012S • When U is lit (when Wide Large Capacity Tray is installed) ANR013S...
Page 464 Clearing Misfeeds • When V is lit (when Multi Bypass Tray (Tray 7) is installed) ANR020S • When Z1 is lit ANR009S • When Z4 is lit ANR010S...
Page 465: When Z-Folded Paper Is Not Properly Aligned
Removing Jammed Paper Note ❒ Inside the finisher, or inside the front cover, there is a sticker explaining how to remove misfed paper. ❒ If a detailed removal instruction appears on the right of the screen, follow it. ❒ You can also use the procedure indicated in [System Status] to remove jammed paper.
Page 466: Removing Jammed Staples
Clearing Misfeeds Removing Jammed Staples This section explains how to remove jammed staples. Important ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. ❒ When the finisher is installed, after removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Page 467: Booklet Finisher (Saddle Stitch)
Removing Jammed Staples Booklet Finisher (Saddle Stitch) The following procedure explains how to remove jammed staples from the Booklet Finisher. ANR023S...
Page 468: Removing Punch And Staple Waste
Clearing Misfeeds Removing Punch and Staple Waste This section explains how to remove punch and staple waste. Note ❒ While “ ” or “ Hole Punch Receptacle is full. Waste Staple Recepta- ” is displayed, you cannot use the Punch function or the Staple cle is full.
Page 469: Remarks
7. Remarks This chapter describes how to maintain and operate the machine. Where to Put Your Machine This section provides precautions for installation, movement and disposal. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Optimum environmental conditions The following describes precautions when moving the machine.
Page 470 Remarks Environments to avoid • Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux). • Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes can cause condensation to form inside the machine.) •...
Page 471: Moving
Where to Put Your Machine Moving The following describes precautions when moving the machine. R CAUTION: • Before moving the machine, be sure to disconnect all external connections, especially the power cord from the wall outlet. Damaged power cords are a fire and electric shock hazard.
Page 472: Power Connection
Remarks Power Connection The following explains power supply. R WARNING: • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord. •...
Page 473: Access To The Machine
Where to Put Your Machine Access to the Machine Place the machine near the power source, providing the clearance areas shown. Rear: more than 20 cm (7.8”) Right: more than 3 cm (1.1”) Front: more than 55.5 cm (21.6”) Left: more than 40 cm (15.7”) Note ❒...
Page 474: Maintaining Your Machine
Remarks Maintaining Your Machine If the exposure glass or ADF belt is dirty, copy clarity may be reduced. Clean these parts if they are dirty. Important ❒ Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.
Page 475: Index
INDEX Access to the Machine Edit Adding Enquiry Paper Environment Staples Environments to avoid Toner Error Log Adding Staples Exposure Glass Booklet Finisher Finisher Alert Messages Finisher Auto Document Feeder (ADF) How to Read This Manual Booklet Finisher If USB Connection Fails Cannot Browse Indicators the Network to Send a Scan File...
Page 476 Names of Major Options Used Toner Network Delivery Function Cannot be Used When a Message Appears Copy Function Operations are Not Possible Printer Function When Messages Appear Scanner Function Optimum environmental conditions Scanner Function (Client Computer) Other Printing Problems When a Message Appears during Installation of the Printer Driver When an Indicator to the Right of a Function Key is Lit...
Page 478 GB GB B235-7700...
Page 479 Operating Instructions Security Reference Getting Started Authentication and its Application Preventing Information Leaks Managing Access to the Machine Enhanced Network Security Specifying the Extended Security Functions Troubleshooting Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 480 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 481 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 482 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Getting Started Enhanced Security....................3 Glossary ........................4 Setting Up the Machine....................5 Security Measures Provided by this Machine............. 7 Using Authentication and Managing Users ..............7 Preventing Information Leaks ..................7 Limiting and Controlling Access .................9 Enhanced Network Security..................10...
Page 483 3. Preventing Information Leaks Guarding Against Unauthorized Copying ............71 Unauthorized Copy Prevention ................72 Data Security for Copying ..................73 Printing Limitations....................74 Notice ........................75 Printing with Unauthorized Copy Prevention and Data Security for Copying...75 Printing a Confidential Document ..............78 Choosing a Locked Print file ..................78 Printing a Locked Print File ..................79 Deleting Locked Print Files ..................80 Changing Passwords of Locked Print Files..............82...
Page 484 5. Enhanced Network Security Preventing Unauthorized Access..............127 Enabling/Disabling Protocols .................127 Access Control .......................129 Specifying Network Security Level.................130 Encrypting Transmitted Passwords..............134 Driver Encryption Key .................... 134 Group Password for PDF files................136 IPP Authentication Password.................138 Protection Using Encryption ................139 SSL (Secure Sockets Layer) Encryption..............140 User Settings for SSL (Secure Sockets Layer) ............
Page 485 File Administrator Settings ................184 System Settings .....................184 Printer Features .....................184 Settings via Web Image Monitor ................185 User Administrator Settings ................186 System Settings .....................186 Settings via Web Image Monitor ................187 Settings via SmartDeviceMonitor for Admin............187 Document Server File Permissions..............188 The Privilege for User Account Settings in the Address Book .....
Page 486: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 488: Getting Started
1. Getting Started Enhanced Security This machine's security function can be enhanced through the management of the machine and its users using the improved authentication functions. By specifying access limits on the machine’s functions and the documents and data stored in the machine, you can prevent information leaks and unauthorized access.
Page 489: Glossary
Getting Started Glossary ❖ Administrator There are four types of administrator according to the administered function: machine administrator, network administrator, file administrator, and user administrator. We recommend only one person take each administrator role. You can spread the workload and limit unauthorized operation by a single administrator.
Page 490: Setting Up The Machine
Enhanced Security Setting Up the Machine If you want higher security, make the following setting before using the ma- chine: Turn the machine on. Press the {User Tools} key. Press [System Settings]. Press {Interface Settings}. Specify IP Address. For details, see the General Settings Guide. Connect the machine to the network.
Page 491 Getting Started Enter the administrator’s user name and password. During steps , the administrator’s default account (user name: admin, password: blank) in unencrypted form will be vulnerable to network inter- ception, and this account may be used for breaking into the machine over the network.
Page 492: Security Measures Provided By This Machine
Security Measures Provided by this Machine Security Measures Provided by this Machine Using Authentication and Managing Users ❖ Enabling Authentication To control administrators’ and users’ access to the machine, perform admin- istrator authentication and user authentication using login user names and login passwords.
Page 493 Getting Started Reference For details, see p.71 “Guarding Against Unauthorized Copying”. ❖ Printing confidential files Using the printer’s Locked Print, you can store files in the machine as confi- dential files and then print them. You can print a file using the machine’s con- trol panel and collect it on the spot to prevent others from seeing it.
Page 494: Limiting And Controlling Access
Security Measures Provided by this Machine ❖ Managing Log Files You can improve data security by deleting log files stored in the machine. By transferring the log files, you can check the history data and identify unau- thorized access. To transfer the log data, the log collection server is required. Reference For details, see p.123 “Managing Log Files”.
Page 495: Enhanced Network Security
Getting Started Enhanced Network Security ❖ Preventing Unauthorized Access You can limit IP addresses or disable ports to prevent unauthorized access over the network and protect the address book, stored files, and default set- tings. Reference For details, see p.127 “Preventing Unauthorized Access”. ❖...
Page 496: Authentication And Its Application
2. Authentication and its Application Administrators and Users When controlling access using the authentication specified by an administrator, select the machine’s administrator, enable the authentication function, and then use the machine. The administrators manage access to the allocated functions, and users can use only the functions they are permitted to access.
Page 497: User
Authentication and its Application ❖ User Administrator This is the administrator who manages personal information in the address book. A user administrator can register/delete users in the address book or change users’ personal information. Users registered in the address book can also change and delete their own in- formation.
Page 498: The Management Function
The Management Function The Management Function The machine has an authentication function requiring a login user name and login password. By using the authentication function, you can specify access limits for individual users and groups of users. Using access limits, you can not only limit the machine’s available functions but also protect the machine settings and files and data stored in the machine.
Page 499: About Administrator Authentication
Authentication and its Application About Administrator Authentication There are four types of administrator according to the administered function: user administrator, machine administrator, network administrator, and file ad- ministrator. AYJ002S User Administrator File Administrator This administrator manages personal in- This administrator manages permission formation in the address book.
Page 500: About User Authentication
The Management Function About User Authentication This machine has an authentication function to prevent unauthorized access. By using login user name and login password, you can specify access limits for individual users and groups of users. AYJ001S User Authentication A user performs normal operations on Using a login user name and password, the machine, such as copying and print- user authentication is performed.
Page 501: Enabling Authentication
Authentication and its Application Enabling Authentication To control administrators’ and users’ access to the machine, perform administra- tor or user authentication using login user names and passwords. To perform authentication, the authentication function must be enabled. To specify authen- tication, you need to register administrators. Reference For details, see p.20 “Registering the Administrator”.
Page 502: Administrator Authentication
Administrator Authentication Administrator Authentication Administrators are handled differently from the users registered in the address book. When registering an administrator, you cannot use a login user name al- ready registered in the address book. Windows Authentication, LDAP Authen- tication and Integration Server Authentication are not performed for an administrator, so an administrator can log on even if the server is unreachable because of a network problem.
Page 503 Authentication and its Application Note ❒ For details about logging on and logging off with administrator authentica- tion, see p.24 “Logging on Using Administrator Authentication”, p.26 “Log- ging off Using Administrator Authentication”. Press the {User Tools} key. Press [System Settings]. Press [Administrator Tools].
Page 504 Administrator Authentication Press the [User Management], [Machine Management], [Network Management], or [File Management] key to select which settings to manage. Set “Admin. Authentication” to [On]. [Available Settings] appears. Select the settings to manage from “Available Settings”. The selected settings will be unavailable to users. [Available Settings] varies depending on the administrator.
Page 505: Registering The Administrator
Authentication and its Application Registering the Administrator If administrator authentication has been specified, it is recommended to assign each administrator role to a different person. By sharing the administrative work among different administrators, you can spread the workload and limit unauthorized operation by a single administra- tor.You can register up to four login user names (Administrators 1 to 4) to which you can grant administrator privileges.
Page 506 Administrator Authentication Press [Administrator Tools]. Press [Program / Change Administrator].
Page 507 Authentication and its Application In the line for the administrator whose authority you want to specify, press [Administrator 1], [Administrator 2], [Administrator 3] or [Administrator 4], and then press [Change]. If you allocate each administrator’s authority to a different person, the screen appears as follows: Press [Change] for the login user name.
Page 508 Administrator Authentication Press [Change] for the login password. Enter the login password, and then press [OK]. Follow the password policy to make the login password more secure. For details about the password policy, see p.154 “Password Policy”. If a password reentry screen appears, enter the login password, and then press [OK].
Page 509: Logging On Using Administrator Authentication
Authentication and its Application Press [OK] twice. You will be automatically logged off. Press the {User Tools} key. Logging on Using Administrator Authentication If administrator authentication has been specified, log on using an administra- tor’s user name and password.This section describes how to log on. Note ❒...
Page 510 Administrator Authentication Enter the login user name, and then press [OK]. Note ❒ When you log on to the machine for the first time as the administrator, en- ter “admin”. Press [Enter] next to “Login Password”. Note ❒ If assigning the administrator for the first time, proceed to step without pressing [Enter].
Page 511: Logging Off Using Administrator Authentication
Authentication and its Application Enter [Login]. “ ” appears, followed by the screen for Authenticating... Please wait. specifying the default. Logging off Using Administrator Authentication If administrator authentication has been specified, be sure to log off after com- pleting settings. This section explains how to log off after completing settings. Press the {Login/Logout}key.
Page 512: Changing The Administrator
Administrator Authentication Changing the Administrator Change the administrator’s login user name and login password. You can also assign each administrator’s authority to the login user names “Administrator 1” to “Administrator 4” To combine the authorities of multiple administrators, as- sign multiple administrators to a single administrator. For example, to assign machine administrator authority and user administrator authority to [Administrator 1], press [Administrator 1] in the lines for the machine administrator and the user administrator.
Page 513 Authentication and its Application Press [Administrator Tools]. Press [Program / Change Administrator]. In the line for the administrator you want to change, press [Administrator 1], [Administrator 2], [Administrator 3] or [Administrator 4], and then press [Change]. Press [Change] for the setting you want to change, and re-enter the setting. Press [OK].
Page 514: User Authentication
User Authentication User Authentication There are five types of user authentication method: user code authentication, ba- sic authentication, Windows authentication, Integration Server Authentication, and LDAP authentication. To use user authentication, select an authentication method on the control panel, and then make the required settings for the authen- tication.
Page 515 Authentication and its Application Specifying User Code Authentication This can be specified by the machine administrator. Press the {User Tools} key. Press [System Settings]. Press [Administrator Tools]. Press [User Authentication Management].
Page 516 User Authentication Select [User Code Auth.]. Note ❒ If you do not want to use user authentication management, select [Off]. Select which of the machine’s functions you want to limit. The selected settings will be unavailable to users. For details about Limiting Available Functions see p.121 “Limiting Available Functions”.
Page 517 Authentication and its Application Select the “Printer Job Authentication” level. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication. To print under an environment that does not support authentication, select [Simple (All)]. ❒...
Page 518: Basic Authentication
User Authentication Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 519 Authentication and its Application Press [Administrator Tools]. Press [User Authentication Management]. Select [Basic Auth.]. Note ❒ If you do not want to use user authentication management, select [Off].
Page 520 User Authentication Select which of the machine’s functions you want to permit. The selected settings will be available to users. For details about Limiting Available Functions see p.121 “Limiting Available Functions”. Select the “Printer Job Authentication” level. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication.
Page 521 Authentication and its Application Press [Simple (Limitation)] Press [Change]. Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 522 User Authentication Authentication Information Stored in the Address Book This can be specified by the user administrator. If you have specified [User Authentication], you can specify access limits for indi- vidual users and groups of users. Specify the setting in the address book for each user.
Page 523 Authentication and its Application Select the user or group. Press [Auth. Info]. Press [Change] for [Login User Name]. Enter a login user name, and then press [OK]. Press [Change] for [Login Password].
Page 524 User Authentication Enter a login password, and then press [OK]. If a password reentry screen appears, enter the login password, and then press [OK]. Press [OK]. Press [Exit] twice. Press the {User Tools} key. Specifying Authentication Information to Log on The login user name and password specified in [User Authentication Management] can be used as the login information for “SMTP Authentication”, “Folder Au- thentication”, and “LDAP Authentication”.
Page 525 Authentication and its Application Press [Address Book Management]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Select the user or group. Press [Auth. Info]. Specify the login user name and password.
Page 526 User Authentication Select [Use Auth. Info at Login] in “SMTP Authentication”. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Limitation ❒ When using [Use Auth. Info at Login] for “SMTP Authentication”, “Folder Authentication”, or “LDAP Authentication”, a user name other than “oth- er”...
Page 527: Windows Authentication
Authentication and its Application Windows Authentication Specify this authentication when using the Windows domain controller to au- thenticate users who have their accounts on the directory server. Users cannot be authenticated if they do not have their accounts in the directory server. Under Windows authentication, you can specify the access limit for each group regis- tered in the directory server.
Page 528 User Authentication ❒ Users who are registered in multiple groups can use all the functions availa- ble to those groups. ❒ If you specify in the address book which functions are available to global group members, those settings have priority. ❒...
Page 529 Authentication and its Application Press [Administrator Tools]. Press [User Authentication Management]. Select [Windows Auth.]. Note ❒ If you do not want to use user authentication management, select [Off].
Page 530 User Authentication Press [Change] for “Domain Name”, enter the name of the domain controller to be authenticated, and then press [OK]. Select the “Printer Job Authentication” level. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication.
Page 531 Authentication and its Application Press [Simple (Limitation)] Press [Change]. Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 532 User Authentication Press [On] for “SSL”. If you do not use secure sockets layer (SSL) for authentication, press [Off]. If global groups have been registered under Windows server, you can limit the use of functions for each global group. You need to create global groups in the Windows server in advance and reg- ister in each group the users to be authenticated.
Page 533 Authentication and its Application Under “Group Name”, press [Change], and then enter the group name. Press [OK]. Select which of the machine’s functions you want to permit. The selected settings will be available to users. For details about limiting available functions, see p.121 “Limiting Available Functions”.
Page 534 User Authentication -Installing Internet Information Services (IIS) and Certificate services Specify this setting if you want the machine to automatically obtain e-mail ad- dresses registered in Active Directory. We recommended you install Internet Information Services (IIS) and Certificate services as the Windows components. Install the components, and then create the server certificate.
Page 535: Ldap Authentication
Authentication and its Application LDAP Authentication Specify this authentication when using the LDAP server to authenticate users who have their accounts on the LDAP server. Users cannot be authenticated if they do not have their accounts on the LDAP server. The address book stored in the LDAP server can be registered to the machine, enabling user authentication without first using the machine to register individual settings in the address book.When using LDAP Authentication, to prevent the password information...
Page 536 User Authentication Note ❒ Under LDAP Authentication, if “Anonymous Authentication” in the LDAP server’s settings is not set to “Prohibit”, users who do not have an LDAP serv- er account might still be able to gain access. ❒ If the LDAP server is configured using Windows Active Directory, Anony- mous Authentication might be available.
Page 537 Authentication and its Application Press [User Authentication Management]. Select [LDAP Auth.]. Note ❒ If you do not want to use user authentication management, select [Off]. Select the LDAP server to be used for LDAP authentication.
Page 538 User Authentication Select the “Printer Job Authentication” level. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication.
Page 539 Authentication and its Application Press [Change]. Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 540 User Authentication Press [Change] for “Login Name Attribute”. Enter the login name attribute , and then press [OK]. Note ❒ You can use the Login Name Attribute as a search criterion to obtain infor- mation about an authenticated user. You can create a search filter based on the Login Name Attribute, select a user, and then retrieve the user infor- mation from the LDAP server so it is transferred to the machine’s address book.
Page 541: Integration Server Authentication
Authentication and its Application Enter the unique attribute and then press [OK]. Note ❒ Specify Unique Attribute on the machine to match the user information in the LDAP server with that in the machine. By doing this, if the Unique At- tribute of a user registered in the LDAP server matches that of a user reg- istered in the machine, the two instances are treated as referring to the same user.You can enter an attribute such as “serialNumber”...
Page 542 User Authentication Important ❒ During Integration Server Authentication, the data registered in the server, such as the user’s e-mail address, is automatically registered in the machine. If user information on the server is changed, information registered in the ma- chine may be overwritten when authentication is performed. Note ❒...
Page 543 Authentication and its Application Press [User Authentication Management]. Select [Integration Server Authentication]. Note ❒ If you do not wish to use User Authentication Management, select [Off]. Press [Change] for “Server Name”. Specify the name of the server for external authentication.
Page 544 User Authentication Enter the server name, and then press [OK]. Enter the IPv4 address or host name. In “Authentication Type”, select the authentication system for external au- thentication. Select an available authentication system. Press [Change] for “Domain Name”. Enter the domain name, and then press [OK]. Note ❒...
Page 545 Authentication and its Application Press [Obtain URL]. The machine obtains the URL of the server specified in [Server Name]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. If [Server Name] or the setting for enabling SSL is changed after obtaining the URL, the “URL”...
Page 546 User Authentication Note ❒ If you select [Entire], you cannot print using a printer driver or a device that does not support authentication. To print under an environment that does not support authentication, select [Simple (All)]. ❒ If you select [Simple (Limitation)], you can specify clients for which printer job authentication is not required.
Page 547 Authentication and its Application Specify the range in which [Simple (Limitation)] is applied to Printer Job Au- thentication. You can specify the IPv4 address range to which this setting is applied, and whether or not to apply the setting to the parallel and USB interfaces. Press [Exit].
Page 548 User Authentication ❖ Printer Job Authentication Levels and Printer Job Types This section explains the relationship between printer job authentication lev- els and printer job types. Depending on the combination of printer job authentication level and printer job type, the machine may not print properly. Set an appropriate combination according to the operating environment.
Page 549 Authentication and its Application ❖ Printer Job Types In the RPCS printer driver dialog box, the [Confirm authentication information when printing] and [Encrypt] check boxes are selected. In the PCL printer driver dialog box, the [User Authentication] and [With En- cryption] check boxes are selected.
Page 550: If User Authentication Is Specified
If User Authentication is Specified If User Authentication is Specified When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authen- tication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations.
Page 551: Login (Using The Control Panel)
Authentication and its Application Login (Using the Control Panel) Follow the procedure below to log on when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is set. Press [Enter] for [Login User Name]. Enter a login user name, and then press [OK]. Press [Enter] for [Login Password].
Page 552: Log Off (Using The Control Panel)
If User Authentication is Specified Enter a login password, and then press [OK]. Press [Login]. When the user is authenticated, the screen for the function you are using ap- pears. Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Au- thentication, or LDAP Authentication is set.
Page 553: Login (Using A Printer Driver)
Authentication and its Application Login (Using a Printer Driver) When Basic Authentication, Windows Authentication, or LDAP Authentication is set, make encryption settings in the printer properties of a printer driver, and then specify a login user name and password. For details, see the printer driver Help.
Page 554: Auto Logout
If User Authentication is Specified Auto Logout This can be specified by the machine administrator. When using user authentication management, the machine automatically logs you off if you do not use the control panel within a given time. This feature is called “Auto Logout”.
Page 555: Authentication Using An External Device
Authentication and its Application Select [On]. Note ❒ If you do not want to specify [Auto Logout Timer], select [Off]. Enter “60” to “999” (seconds) using the number keys, and then press [q]. Press the {User Tools} key. Authentication using an external device If you authenticate using an external device, see the Kit manual.
Page 556: Preventing Information Leaks
3. Preventing Information Leaks Guarding Against Unauthorized Copying Using the printer driver, you can embed a pattern in the printed copy to discour- age or prevent unauthorized copying. If you enable data security for copying on the machine, printed copies of a doc- ument with data security for copying are grayed out to prevent unauthorized copying.
Page 557: Unauthorized Copy Prevention
Preventing Information Leaks Unauthorized Copy Prevention Using the printer driver, you can embed mask and pattern (for instance, a warn- ing such as “No Copying”) in the printed document. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded pattern appears clearly on the copy, dis- couraging unauthorized copying.
Page 558: Data Security For Copying
Guarding Against Unauthorized Copying Data Security for Copying Using the printer driver to enable data security for the copying function, you can print a document with an embedded pattern of hidden text. Such a document is called a data security for copying document. If a data security for copying document is copied or stored in the Document Server using a copier or multi-function printer with the Copy Data Security Unit, protected pages are grayed out in the copy, preventing confidential information...
Page 559: Printing Limitations
Preventing Information Leaks Note ❒ You can also embed pattern in a document protected by data security for cop- ying. However, if such a document is copied or stored in the Document Serv- er using a copier or multi-function printer with the Copy Data Security Unit, the copy is grayed out, so the embedded pattern does not appear on the copy.
Page 560: Notice
Guarding Against Unauthorized Copying Notice 1.The supplier does not guarantee that unauthorized copy prevention and data security for copying will always work. Depending on the paper, the model of copier or multi-function printer, and the copier or printer settings, unauthorized copy prevention and data security for copying may not work properly.
Page 561 Preventing Information Leaks Specifying Printer Settings for Data security for copying (Printer Driver Setting) If a document printed using this function is copied or stored in the Document Server by a copier or multi-function printer, the copy is grayed out. Using the printer driver, specify the printer settings for data security for copy- ing.
Page 562 Guarding Against Unauthorized Copying Press [System Settings]. Press [Administrator Tools]. Press [Data security for copying]. If the setting you want to specify does not appear, press [TNext] to scroll down to other settings. Press[On]. If you do not want to specify [Data security for copying], select [Off]. Press[OK].
Page 563: Printing A Confidential Document
Preventing Information Leaks Printing a Confidential Document To use this function, Printer/Scanner unit must be installed. Depending on the location of the machine, it is difficult to prevent unauthorized persons from viewing prints lying in the machine’s output trays. When printing confidential documents, use the Locked Print function.
Page 564: Printing A Locked Print File
Printing a Confidential Document Reference For details, see the printer driver Help. Printing a Locked Print File Print Locked Print files using the control panel. Consult your administrator if you have forgotten your password. This can also be specified via Web Image Monitor. For details see the Web Image Monitor Help.
Page 565: Deleting Locked Print Files
Preventing Information Leaks Press [Print]. Enter the password for the stored file, and then press [OK]. Note ❒ Enter the password specified in step on p.78 “Choosing a Locked Print file”. Press [Yes]. Deleting Locked Print Files This can be specified by the file creator (owner). To delete Locked Print files, you must enter the password for the files.
Page 566 Printing a Confidential Document Press [Print Jobs]. Press [Locked Print Job List]. Select the file. Press [Delete]. Enter the password of the Locked Print file, and then press [OK]. Press [Yes].
Page 567: Changing Passwords Of Locked Print Files
Preventing Information Leaks Changing Passwords of Locked Print Files This can be specified by the file creator (owner) or file administrator. If the password has been forgotten, the file administrator change the password. This can also be specified via Web Image Monitor. For details see the Web Image Monitor Help.
Page 568 Printing a Confidential Document Enter the password for the stored file, and then press [OK]. The machine administrator does not need to enter the password. Enter the new password for the stored file, and then press [OK]. If a password reentry screen appears, enter the login password, and then press [OK].
Page 569: Unlocking Locked Print Files
Preventing Information Leaks Unlocking Locked Print Files If you specify “Enhance File Protection”, the file will be locked and become in- accessible if an invalid password is entered ten times. This section explains how to unlock files. Only the file administrator can unlock files. This can also be specified via Web Image Monitor.
Page 570: Specifying Access Permission For Stored Files
Specifying Access Permission for Stored Files Specifying Access Permission for Stored Files You can specify who is allowed to access stored scan files and files stored in the Document Server. This can prevent activities such as printing or sending of stored files by unau- thorized users.
Page 571: Assigning Users And Access Permission For Stored Files
Preventing Information Leaks Assigning Users and Access Permission for Stored Files This can be specified by the file creator (owner) or file administrator. Specify the users and their access permissions for each stored file. By making this setting, only users granted access permission can access stored files.
Page 572 Specifying Access Permission for Stored Files Press [Change Access Priv.]. Press [Program/Change/Delete]. Press [New Program].
Page 573 Preventing Information Leaks Select the users or groups you want to assign permission to. You can select more than one users. By pressing [All Users], you can select all the users. Press [Exit]. Select the user who you want to assign an access permission to, and then select the permission.
Page 574: Specifying Access Privileges For Files Stored Using The Scanner Function
Specifying Access Permission for Stored Files Specifying Access Privileges for Files Stored using the Scanner Function If user authentication is set for the scanner function, you can specify access priv- ileges for made using these functions when storing them in the Document Serv- er.
Page 575 Preventing Information Leaks Select the users or groups you want to assign permission to. You can select more than one users. By pressing [All Users], you can select all the users. Press [Exit]. Select the user who you want to assign an access permission to, and then se- lect the permission.
Page 576 Specifying Access Permission for Stored Files Press [Change Access Priv.]. Press [Change Access Priv.]. Press [Program/Change/Delete]. Press [New Program]. Select the users or groups you want to assign permission to. You can select more than one users. By pressing [All Users], you can select all the users. Press [Exit].
Page 577: Assigning The User And The Access Permission For The User's Stored Files
Preventing Information Leaks Assigning the User and the Access Permission for the User’s Stored Files This can be specified by the file creator (owner) or user administrator. Specify the users and their access permission to files stored by a particular user. Only those users granted access permission can access stored files.
Page 578 Specifying Access Permission for Stored Files Press [Address Book Management]. Select the user or group. Press [Protection].
Page 579 Preventing Information Leaks Under “Protect File(s)”, press [Program/Change/Delete] for “Permissions for Users/Groups”. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [New Program]. Select the users or groups to register. You can select more than one users. By pressing [All Users], you can select all the users.
Page 580: Specifying Passwords For The Stored Files
Specifying Access Permission for Stored Files Select the user who you want to assign an access permission to, and then select the permission. Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control]. Press [Exit]. Press [OK]. Press [Exit].
Page 581 Preventing Information Leaks Press [Edit File]. Press [Change Password]. Enter the password using the number keys. You can use 4 to 8 numbers as the password for the stored file. Press [OK]. Confirm the password by re-entering it using the number keys. Press [OK].
Page 582: Unlocking Files
Specifying Access Permission for Stored Files Unlocking Files If you specify “Enhance File Protection”, the file will be locked and become in- accessible if an invalid password is entered ten times. This section explains how to unlock files. Only the file administrator can unlock files. For details about “Enhance File Protection”, see p.149 “Changing the Extended Security Functions”.
Page 583 Preventing Information Leaks Press [Unlock Files]. Press [Yes]. Press [OK].
Page 584: Preventing Data Leaks Due To Unauthorized Transmission
Preventing Data Leaks Due to Unauthorized Transmission Preventing Data Leaks Due to Unauthorized Transmission If user authentication is specified, the user who has logged on will be designated as the sender to prevent data from being sent by an unauthorized person mas- querading as the user.
Page 585 Preventing Information Leaks Press [System Settings]. Press [Administrator Tools]. Press [Extended Security]. Press [On] for “Restrict Use of Destinations”.
Page 586 Preventing Data Leaks Due to Unauthorized Transmission Press [OK]. Press the {User Tools} key. Reference This can also be specified using Web Image Monitor or SmartDeviceMon- itor for Admin. For details, see the Help for each application.
Page 587: Protecting The Address Book
Preventing Information Leaks Protecting the Address Book If user authentication is specified, the user who has logged on will be designated as the sender to prevent data from being sent by an unauthorized person mas- querading as the user. To protect the data from unauthorized reading, you can also encrypt the data in the address book.
Page 588 Protecting the Address Book Press [Address Book Management]. Select the user or group. Press [Protection]. Under “Protect Destination”, press [Program/Change/Delete] for “Permissions for Users/Groups”.
Page 589 Preventing Information Leaks Press [New Program]. Select the users or groups to register. You can select more than one users. By pressing [All Users], you can select all the users. Press [Exit]. Select the user who you want to assign an access permission to, and then select the permission.
Page 590: Encrypting The Data In The Address Book
Protecting the Address Book Encrypting the Data in the Address Book This can be specified by the user administrator. Encrypt the data in the address book. Reference See p.149 “Changing the Extended Security Functions”. Preparation For details about logging on and logging off with administrator authentica- tion, see p.24 “Logging on Using Administrator Authentication”, p.26 “Log- ging off Using Administrator Authentication”.
Page 591 Preventing Information Leaks Press [Extended Security]. Press [On] for “Encrypt Address Book”. Press [Change] for [Encryption Key]. Enter the encryption key, and then press [OK]. Enter the encryption key using up to 32 alphanumeric characters. Press [Encrypt / Decrypt].
Page 592 Protecting the Address Book Press [Yes]. Do not switch the main power off during encryption, as doing so may corrupt the data. Encrypting the data in the address book may take a long time. The time it takes to encrypt the data in the address book depends on the number of registered users.
Page 593: Deleting Data On The Hard Disk
Preventing Information Leaks Deleting Data on the Hard Disk Hard Disk The machine’s hard disk lets you store data under the copy, printer, scanner, and document server functions, as well as the address book and counters stored under each user code. Data Not Overwritten in the Hard Disk The machine’s memory lets you store network TWAIN scanner.
Page 594 Deleting Data on the Hard Disk “Auto Erase Memory Setting” This can be specified by the machine administrator. A document scanned in Copier, or Scanner mode, or print data sent from a print- er driver is temporarily stored on the machine's hard disk. Even after the job is completed, it remains in the hard disk as temporary data.
Page 595 Preventing Information Leaks Press [Auto Erase Memory Setting]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [On], and then select the method of erasing the data. Select the method of erasing the data from [NSA], [DoD], or [Random Numbers]. If you select [Random Numbers], proceed to step If you select [NSA] or [DoD], proceed to step Press [Change].
Page 596 Deleting Data on the Hard Disk Enter the number of times that you want to overwrite using the number keys, and then press [q]. Press [OK]. Auto Erase Memory is set. Important ❒ When Auto Erase Memory is set to “On”, temporary data that remained on the hard disk when Auto Erase Memory was “Off”...
Page 597 Preventing Information Leaks Types of Data that Can or Cannot Be Overwritten The following table shows the types of data that can or cannot be overwritten by Auto Erase Memory. Data overwritten by Auto Copier • Copy jobs Erase Memory Printer •...
Page 598 Deleting Data on the Hard Disk “Erase All Memory” This can be specified by the machine administrator. You can erase all the data on the hard disk by writing over it. This is useful if you relocate or dispose of your machine. Preparation For details about logging on and logging off with administrator authentica- tion, see p.24 “Logging on Using Administrator Authentication”, p.26 “Log-...
Page 599 Preventing Information Leaks Press [Erase All Memory]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Select the method of erasing the data. Select the method of erasing the data from [NSA], [DoD], or [Random Numbers]. If you select [Random Numbers], proceed to step If you select [NSA] or [DoD], proceed to step Press [Change].
Page 600 Deleting Data on the Hard Disk Enter the number of times that you want to overwrite using the number keys, and then press [q]. Press [OK]. Press [Yes]. When overwriting is completed, press [Exit], and then turn off the power. Reference Before turning the power off, see “Turning On the Power”, About This Ma- chine.
Page 601 Preventing Information Leaks Canceling Erase All Memory Press [Cancel] while Erase All Memory is in progress. Press [Yes]. Erase All Memory is canceled. Note ❒ If you stop this before completion, the data is not fully erased. Execute [Erase All Memory] again to erase the data. Turn off the main power.
Page 602: Managing Access To The Machine
4. Managing Access to the Machine Preventing Modification of Machine Settings Administrator type determines which machine settings can be modified. Users cannot change the administrator settings. In [Admin. Authentication], [Available Set- tings], the administrator can select which settings users cannot specify. Register the administrators before using the machine.
Page 603: Menu Protect
Managing Access to the Machine Menu Protect The administrator can also limit users’ access permission to the machine’s set- tings. The machine’s System Settings menu and the printer’s regular menus can be locked so they cannot be changed. This function is also effective when man- agement is not based on user authentication.
Page 604 Menu Protect Select the menu protect level, and then press [OK]. Press the {User Tools} key. Printer Functions To specify [Menu Protect] in [Printer Features], set [Machine Management] to [On] in [Administrator Authentication Management] in [Administrator Tools] in [System Settings]. Press the {User Tools} key.
Page 605 Managing Access to the Machine Press the {User Tools} key. Scanner Functions To specify [Menu Protect] in [Scanner Features], set [Machine Management] to [On] in [Administrator Authentication Management] in [Administrator Tools] in [System Set- tings]. Press the {User Tools} key. Press [Scanner Features].
Page 606: Limiting Available Functions
Limiting Available Functions Limiting Available Functions To prevent unauthorized operation, you can specify who is allowed to access each of the machine’s functions. ❖ Available Functions Specify the available functions from the copier, Document Server, scanner, and printer functions. Specifying Which Functions are Available This can be specified by the user administrator.
Page 607 Managing Access to the Machine Select the user. Press [Auth. Info]. In [Available Functions], select the functions you want to specify. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [OK]. Press [Exit].
Page 608: Managing Log Files
Managing Log Files Managing Log Files Log information To view the log, the log collection server is required. The following log information is stored in the machine’s memory and on its hard disk: • Job log Stores information about workflow related to user files, such as copying, printing, and scan file delivery •...
Page 609: Transfer Log Setting
Managing Access to the Machine Press [Administrator Tools]. Press [Delete All Logs]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. A confirmation message appears. Press [Yes]. Press [Exit]. Press the {User Tools}key. Transfer Log Setting The machine administrator can select [On] from the log server only.
Page 610 Managing Log Files Press [Administrator Tools]. Press [Transfer Log Setting]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [Off]. Press [OK]. Press the {User Tools}key.
Page 611 Managing Access to the Machine...
Page 612: Enhanced Network Security
5. Enhanced Network Security Preventing Unauthorized Access You can limit IP addresses, disable ports and protocols, or use Web Image Mon- itor to specify the network security level to prevent unauthorized access over the network and protect the address book, stored files, and default settings. Enabling/Disabling Protocols This can be specified by the network administrator.
Page 613 Enhanced Network Security Press [Effective Protocol]. Press [Invalid] for the protocol you want to disable. Press [OK]. Press the {User Tools} key. Reference Advanced network settings can be specified using Web Image Monitor. For details, see the Web Image Monitor Help.
Page 614: Access Control
Preventing Unauthorized Access Access Control This can be specified by the network administrator. The machine can control TCP/IP access. Limit the IP addresses from which access is possible by specifying the access control range. For example, if you specify the access control range as [192.168.15.16]- [192.168.15.20], the client PC addresses from which access is possible will be from 192.168.15.16 to 192.168.15.20.
Page 615: Specifying Network Security Level
Enhanced Network Security Specifying Network Security Level This can be specified by the network administrator. This setting lets you change the security level to limit unauthorized access. Set the security level to [Level 0], [Level 1], or [Level 2]. Select [Level 2] for maximum security to protect confidential information. Select [Level 1] for moderate security.
Page 616 Preventing Unauthorized Access Press [Network Security Level]. If the setting you want to specify does not appear, press [TNext] to scroll down to other settings. Select the network security level. Select [Level 0], [Level 1], or [Level 2]. Press [OK]. Press [Exit].
Page 617 Enhanced Network Security -Status of Functions under each Network Security Level ❍= Available — = Unavailable U = Port is open. | = Port is closed. ✩ = Automatic ★ = Ciphertext Only × = Ciphertext Priority Function Network Security Level Level 0 Level 1 Level 2...
Page 618 Preventing Unauthorized Access Function Network Security Level Level 0 Level 1 Level 2 ❍ ❍ ❍ TCP/IP TCP/IP HTTP Port 80 Port 443 Port 631 Port 7443/7444 Port 80 Port 631 Port 443 ❍ ❍ DIPRINT — ❍ ❍ — Port 21 Port 22 sftp...
Page 619: Encrypting Transmitted Passwords
Enhanced Network Security Encrypting Transmitted Passwords Prevent login passwords, group passwords for PDF files, and IPP authentication passwords being revealed by encrypting them for transmission. Also, encrypt the login password for administrator authentication and user au- thentication. ❖ Driver Encryption Key Encrypt the password transmitted when specifying user authentication.
Page 620 Encrypting Transmitted Passwords Press [System Settings]. Press [Administrator Tools]. Press [Extended Security]. For [Driver Encryption Key], press [Change].
Page 621: Group Password For Pdf Files
Enhanced Network Security Enter the driver encryption key, and then press [OK]. Enter the driver encryption key using up to 32 alphanumeric characters. Note ❒ The network administrator must give users the driver encryption key specified on the machine so they can register it on their computers. Make sure to enter the same driver encryption key as that specified on the ma- chine.
Page 622 Encrypting Transmitted Passwords Press [Printer Features]. Press [PDF Menu], and then press [PDF Group Password]. If the setting to be specified does not appear, press [TNext]. For [Current Password], press [Enter]. Enter the password, and then press [OK]. Enter the group password for PDF files using up to 32 alphanumeric charac- ters.
Page 623: Ipp Authentication Password
Enhanced Network Security IPP Authentication Password This can be specified by the network administrator. Specify the IPP authentication passwords for the machine using Web Image Monitor. By making this setting, you can encrypt IPP authentication passwords for trans- mission to prevent them from being analyzed. Note ❒...
Page 624: Protection Using Encryption
Protection Using Encryption Protection Using Encryption When you access the machine using a Web Image Monitor or IPP, you can estab- lish encrypted communication using SSL. When you access the machine using an application such as SmartDeviceMonitor for Admin, you can establish en- crypted communication using SNMPv3 or SSL.
Page 625: Ssl (Secure Sockets Layer) Encryption
Enhanced Network Security SSL (Secure Sockets Layer) Encryption This can be specified by the network administrator. To protect the communication path and establish encrypted communication, create and install the server certificate. There are two ways of installing a server certificate: create and install a self-cer- tificate using the machine, or request a certificate from a certificate authority and install it.
Page 626 Protection Using Encryption Creating and Installing the Self-Signed Certificate Create and install the server certificate using Web Image Monitor. This section explains the use of a self-certificate as the server certificate. Open a Web Image Monitor. Enter “http://(machine's-address)/” in the address bar to access the printer. Log onto the machine.
Page 627 Enhanced Network Security Creating the Server Certificate (Certificate Issued by a Certificate Authority) Create the server certificate using Web Image Monitor. This section explains the use of a certificate issued by a certificate authority as the server certificate. Open a Web Image Monitor. Enter “http://(machine's-address)/”...
Page 628 Protection Using Encryption Installing the Server Certificate (Certificate Issued by a Certificate Authority) Install the server certificate using Web Image Monitor. This section explains the use of a certificate issued by a certificate authority as the server certificate. Enter the server certificate contents issued by the certificate authority. Open a Web Image Monitor.
Page 629: User Settings For Ssl (Secure Sockets Layer)
Enhanced Network Security Click [Configuration], under [Security], click [SSL/TLS]. The [SSL/TLS] page appears. Click [Enable] for [SSL/TLS]. Click [OK]. The SSL setting is enabled. Log off from the machine. Note ❒ If you set [Permit SSL / TLS Communication] to [Ciphertext Only], enter “ht- tps://(machine's address)/”...
Page 630: Setting The Ssl / Tls Encryption Mode
Protection Using Encryption Setting the SSL / TLS Encryption Mode By specifying the SSL/TLS encrypted communication mode, you can change the security level. ❖ Encrypted Communication Mode Using the encrypted communication mode, you can specify encrypted com- munication. Ciphertext Only Allows encrypted communication only.
Page 631 Enhanced Network Security Press [Interface Settings]. Press [Permit SSL / TLS Communication] If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Select the encrypted communication mode. Select [Ciphertext Only], [Ciphertext Priority], or [Ciphertext / Clear Text] as the en- crypted communication mode.
Page 632: Snmpv3 Encryption
Protection Using Encryption SNMPv3 Encryption This can be specified by the network administrator. When using SmartDeviceMonitor for Admin or another application to make various settings, you can encrypt the data transmitted. By making this setting, you can protect data from being tampered with. Preparation For details about logging on and logging off with administrator authentica- tion, see p.24 “Logging on Using Administrator Authentication”, p.26 “Log-...
Page 633 Enhanced Network Security Press [Permit SNMP v3 Communication]. If the setting to be specified does not appear, press [TNext] to scroll down to other settings. Press [Encryption Only]. Press [OK]. Press the {User Tools} key. Note ❒ To use SmartDeviceMonitor for Admin for encrypting the data for speci- fying settings, you need to specify the network administrator’s [Encryption Password] setting and [Encryption Key] in [SNMP Authentication Information] in SmartDeviceMonitor for Admin, in addition to specifying [Permit SNMP v3...
Page 634: Specifying The Extended Security Functions
6. Specifying the Extended Security Functions Changing the Extended Security Functions As well as providing basic security through user authentication and the machine access limits specified by the administrators, you can increase security by, for in- stance, encrypting transmitted data and data in the address book. If you need ex- tended security, specify the machine’s extended security functions before using the machine.
Page 635 Specifying the Extended Security Functions Press [Administrator Tools]. Press [Extended Security]. Press the setting you want to change, and change the setting. Press [OK]. Press the {User Tools} key.
Page 636: Settings
Changing the Extended Security Functions Settings ❖ Driver Encryption Key This can be specified by the network administrator. Encrypt the password transmitted when specifying user authentication. The Driver Encryption Key must match the encryption key set on the machine. Reference See the printer driver Help.
Page 637 Specifying the Extended Security Functions ❖ Restrict Adding of User Destinations This can be specified by the user administrator. When “Restrict Use of Destinations” is set to [Off]. After entering a scanner destination directly, you can register it in the address book by pressing [ProgDest].
Page 638 Changing the Extended Security Functions ❖ Settings by SNMP v1 and v2 This can be specified by the network administrator. When the machine is ac- cessed using the SNMPv1, v2 protocol, authentication cannot be performed, allowing machine administrator settings such as the paper setting to be changed.
Page 639 Specifying the Extended Security Functions ❖ Authenticate Current Job This can be specified by the machine administrator. This setting lets you specify whether or not authentication is required for op- erations such as canceling jobs under the copier and printer functions. If you select [Login Privilege], authorized users and the machine administrator can operate the machine.
Page 640: Other Security Functions
Other Security Functions Other Security Functions This section explains settings for preventing information leaks, and functions that you can restrict to further increase security. Scanner Function ❖ Print & Delete Scanner Journal To prevent personal information in the transmission/delivery history being printed automatically, set user authentication and the journal will not print automatically.
Page 641 Specifying the Extended Security Functions Press [Timer Settings]. Press [Weekly Timer Code]. Press [On]. Enter [Weekly Timer Code] using the number keys, and then press [q]. Press the {User Tools} key.
Page 642 Other Security Functions Canceling Weekly Timer Code This can be specified by the machine administrator. Press the {User Tools} key. Press [System Settings]. Press [Timer Settings]. Press [Weekly Timer Code].
Page 643 Specifying the Extended Security Functions Press [Off].
Page 644: Limiting Machine Operation To Customers Only
Limiting Machine Operation to Customers Only Limiting Machine Operation to Customers Only The machine can be set so that operation is impossible without administrator au- thentication. The machine can be set to prohibit operation without administrator authentica- tion and also prohibit remote registration in the address book by a service rep- resentative.
Page 645 Specifying the Extended Security Functions Press [Administrator Tools]. Press [Service Mode Lock]. Press [On] and then [OK]. A confirmation message appears. Press [Yes]. Press the {User Tools} key.
Page 646 Limiting Machine Operation to Customers Only Canceling Service Mode Lock For a customer engineer to carry out inspection or repair in service mode, the machine administrator must log onto the machine and cancel the service mode lock. Preparation For details about logging on and logging off with administrator authentica- tion, see p.24 “Logging on Using Administrator Authentication”, p.26 “Log- ging off Using Administrator Authentication”.
Page 647 Specifying the Extended Security Functions Press [Off] and then press [OK]. Press the {User Tools} key. The customer engineer can switch to service mode.
Page 648: Troubleshooting
7. Troubleshooting Authentication Does Not Work Properly This section explains what to do if a user cannot operate the machine because of a problem related to user authentication. Refer to this section if a user comes to you with such a problem. A Message Appears This section explains how to deal with problems if a message appears on the screen during user authentication.
Page 649 Troubleshooting Messages Causes Solutions The machine cannot connect Make sure the server's set- Failed to obtain to the server or cannot estab- tings, such as the IP Address URL. lish communication. and host name, are specified correctly on the machine. Make sure the host name of the UA Server is specified cor- rectly.
Page 650: Machine Cannot Be Operated
Authentication Does Not Work Properly Machine Cannot Be Operated If the following conditions arise while users are operating the machine, provide instructions on how to deal with them. Condition Cause Solution Cannot print using the printer User authentication has been Enter the login user name and driver or connect using the rejected.
Page 651 Troubleshooting Condition Cause Solution Cannot connect to the Scan- The ScanRouter delivery soft- Update to the latest version of Router delivery software. ware may not be supported by the ScanRouter delivery soft- the machine. ware. Cannot access the machine us- ScanRouter EX Professional V2 does not support user authen- ing ScanRouter EX Profes- tication.
Page 652: Appendix
8. Appendix Operations by the Supervisor The supervisor can delete an administrator’s password and specify a new one. If any of the administrators forget their passwords or if any of the administrators change, the supervisor can assign a new password. If logged on using the super- visor’s user name and password, you cannot use normal functions or specify de- faults.
Page 653: Logging Off As The Supervisor
Appendix Enter a login user name, and then press [OK]. Note ❒ When you assign the administrator for the first time, enter “supervisor”. Press [Enter] for [Login Password]. Enter a login password, and then press [OK]. Note ❒ When you assign the administrator for the first time, proceed to step without pressing [Enter].
Page 654: Changing The Supervisor
Operations by the Supervisor Changing the Supervisor Press the {User Tools} key. Press [System Settings]. Press [Administrator Tools]. Press [Program / Change Administrator]. Under “Supervisor”, click [Change].
Page 655: Resetting An Administrator's Password
Appendix Press [Change] for the login user name. Enter the login user name, and then press [OK]. Press [Change] for the login password. Enter the login password, and then press [OK]. If a password reentry screen appears, enter the login password, and then press [OK].
Page 656 Operations by the Supervisor Press [Change] for the administrator you wish to reset. Press [Change] for the login password. Enter the login password, and then press [OK]. If a password reentry screen appears, enter the login password, and then press [OK]. Press [OK].
Page 657: Machine Administrator Settings
Appendix Machine Administrator Settings The machine administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ General Features All the settings can be specified. ❖ Timer Settings All the settings can be specified. ❖...
Page 658 Machine Administrator Settings ❖ Administrator Tools • User Authentication Management You can specify which authentication to use. You can also edit the settings for each function. • Administrator Authentication Management Machine Management • Program / Change Administrator Machine Administrator You can change the user name and the full-control user’s authority. •...
Page 659: Copier / Document Server Features
Appendix Copier / Document Server Features The following settings can be specified. ❖ General Features All the settings can be specified. ❖ Reproduction Ratio All the settings can be specified. ❖ Edit All the settings can be specified. ❖ Stamp All the settings can be specified.
Page 660: Scanner Features
Machine Administrator Settings • Reserve Job Waiting Time • Printer Language • Sub Paper Size • Paper Size • Letterhead Setting • Bypass Tray Setting Priority • Edge to Edge Print • Tray Switching ❖ Host Interface All the settings can be specified. ❖...
Page 661: Settings Via Web Image Monitor
Appendix Settings via Web Image Monitor The following settings can be specified. ❖ Top Page • Reset Printer Job • Reset Device ❖ Device Settings • System Spool Printing Protect Printer Operation Panel Output Tray Paper Tray Priority Front Cover Sheet Tray Back Cover Sheet Tray Slip Cover Sheet Tray Destination Sheet 1 Tray...
Page 662 Machine Administrator Settings • Program/Change Administrator You can specify the following administrator settings as the machine ad- ministrator. Login User Name Login Password Change Encryption Password • LDAP Server All the settings can be specified. ❖ Printer • Basic Settings All the settings can be specified.
Page 663: Settings Via Smartdevicemonitor For Admin
Appendix Settings via SmartDeviceMonitor for Admin The following settings can be specified. ❖ Device Information • Reset Device • Reset Current Job • Reset All Jobs ❖ User Management Tool The following settings can be specified. • User Page Count •...
Page 664 Machine Administrator Settings ❖ Tray Paper Settings: Tray 5 • Paper Type • Copying Method in Duplex • Apply Auto Paper Select • Thick Paper Setting ❖ Tray Paper Settings: Tray 6 • Paper Type • Copying Method in Duplex •...
Page 665: Network Administrator Settings
Appendix Network Administrator Settings The network administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ Interface Settings • Network All the settings can be specified. • IEEE 1394 All the settings can be specified. •...
Page 666: Scanner Features
Network Administrator Settings Scanner Features The following settings can be specified. ❖ Send Settings • Max. E-mail Size • Divide & Send E-mail Settings via Web Image Monitor The following settings can be specified. ❖ Device Settings • System Device Name Comment Location •...
Page 667 Appendix ❖ Interface • Change Interface • IEEE 802.11b Communication Mode SSID Channel WEP Setting Authentication Type WEP Key Status Confirm Key • IEEE 1394 IP over 1394 SCSI print (SBP-2) Bidirectional SCSI print • Bluetooth Operation Mode The IEEE802.11b interface unit option must be installed. The IEEE1394 interface board option must be installed.
Page 668: Settings Via Smartdevicemonitor For Admin
Network Administrator Settings ❖ Security • Network Security All the settings can be specified. • Access Control All the settings can be specified. • IPP Authentication All the settings can be specified. • SSL/TLS All the settings can be specified. •...
Page 669: File Administrator Settings
Appendix File Administrator Settings The file administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ Administrator Tools • Administrator Authentication Management File Management • Program / Change Administrator File Administrator • Extended Security Enhance File Protection •...
Page 670: Settings Via Web Image Monitor
File Administrator Settings Settings via Web Image Monitor The following settings can be specified. ❖ Top Page Reset Printer Job ❖ Document Server All the settings can be specified. ❖ Job • Printer Print Jobs The file administrator can select [Delete], [Delete Password], and [Unlock Job]. The file administrator cannot print files.
Page 671: User Administrator Settings
Appendix User Administrator Settings The user administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ Administrator Tools • Administrator Authentication Management User Management • Program / Change Administrator User Administrator • Extended Security Restrict Use of Destinations Restrict Adding of User Destinations Encrypt Address Book...
Page 672: Settings Via Web Image Monitor
User Administrator Settings Settings via Web Image Monitor The following settings can be specified. ❖ Address Book All the settings can be specified. ❖ Device Settings • Auto E-mail Notification All the settings can be specified. • Administrator Authentication Management File Administrator Authentication Available Settings for File Administrator •...
Page 673: Document Server File Permissions
Appendix Document Server File Permissions The authorities for using the files stored in Document Server are as follows: The authority designations in the list indicate users with the following authori- ties. • Read-only This is a user assigned “Read-only” authority. •...
Page 674: The Privilege For User Account Settings In The Address Book
The Privilege for User Account Settings in the Address Book The Privilege for User Account Settings in the Address Book The authorities for using the address book are as follows: The authority designations in the list indicate users with the following authori- ties.
Page 675 Appendix Settings User User Ad- Registered Full ministra- User Control Read-only Edit Edit / De- lete ❍ Auth. Info User Code Login User ❍ ❍ Name Login ❍ ❍ Password SMTP ❍ ❍ Authenti- cation Folder ❍ ❍ ❍ ❍ Authenti- cation LDAP...
Page 676 The Privilege for User Account Settings in the Address Book Settings User User Ad- Registered Full ministra- User Control Read-only Edit Edit / De- lete Folder SMB/FT ❍ ❍ ❍ ❍ ❍ Destination P/NCP ❍ ❍ ❍ ❍ ❍ SMB: Path FTP: Port ❍...
Page 677: User Settings
Appendix User Settings If you have specified administrator authentication, the available functions and settings depend on the menu protect setting. The following settings can be specified by someone who is not an administrator. ❍ =You can view and change the setting. U =You can view the setting.
Page 678 User Settings Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Reproduction Shortcut R/E Ratio ❍ ❍ R/E Ratio ❍ ❍ R/E Ratio Priority ❍ ❍ Ratio for Create Margin ❍ ❍ Edit Font Margin: Left/Right ❍ ❍ Back Margin: Left/Right ❍...
Page 679 Appendix Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Stamp Back- Size ground Density Num- ❍ ❍ bering ❍ ❍ Preset Stamp Position: COPY Stamp ❍ ❍ Stamp Position: URGENT ❍ ❍ Stamp Position: PRIORITY ❍ ❍ Stamp Position: For Your Info.
Page 680 User Settings Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Stamp Page Stamp Format Num- ❍ ❍ Font bering ❍ ❍ Size ❍ ❍ Duplex Back Page Stamping Position ❍ ❍ Page Numbering in Combine ❍ ❍ Stamp on Designating Slip Sheet ❍...
Page 681: Printer Functions
Appendix Printer Functions The default for [Menu Protect] is [Level 2]. ❖ Normal Printer Screen Functions Menu Protect Level 1 Level 2 ❍ ❍ ❍ Print Jobs ❖ Printer Features Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍...
Page 682 User Settings Tab Names Settings Menu Protect Level 1 Level 2 ❍ System Print Error Report ❍ Auto Continue ❍ Memory Overflow ❍ Job Separation ❍ Auto Delete Temporary Print Jobs ❍ Auto Delete Stored Print Jobs ❍ Initial Print Job List ❍...
Page 683 Appendix Tab Names Settings Menu Protect Level 1 Level 2 ❍ PCL Menu Orientation ❍ Form Lines ❍ Font Source ❍ Font Number ❍ Point Size ❍ Font Pitch ❍ Symbol Set ❍ Courier Font ❍ Extend A4 Width ❍ Append CR to LF ❍...
Page 684: Scanner Features
User Settings Scanner Features The default for [Menu Protect] is [Level 2]. Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Switch Title ❍ ❍ Twain Standby Time ❍ ❍ Destination List Display Priority 1 ❍ ❍ Destination List Display Priority 2 ❍...
Page 685: System Settings
Appendix System Settings The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not “Available Settings” has been specified. Tab Names Settings Admin-...
Page 686 User Settings Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication “Availa- “Availa- has not ble Set- ble Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Timer Settings Auto Off Timer ❍...
Page 687 Appendix Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication “Availa- “Availa- has not ble Set- ble Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Inter- Network Machine IPv4 Address face ❍...
Page 688 User Settings Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication “Availa- “Availa- has not ble Set- ble Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Inter- IEEE IP Address face 1394...
Page 689 Appendix Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication “Availa- “Availa- has not ble Set- ble Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ File Transfer Delivery Option ❍...
Page 690 User Settings Tab Names Settings Admin- Administrator au- istrator thentication has authen- been specified. tication “Availa- “Availa- has not ble Set- ble Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. Administrator Address Book Management Tools Address Book: Program / Change / Delete Group...
Page 691: Web Image Monitor Setting
Appendix You can only specify the password. The IEEE1394 interface board option must be installed. The IEEE802.11b interface unit option must be installed. File Format Converter option must be installed. The IEEE 1284 interface board option must be installed. The data overwrite security unit option must be installed. Web Image Monitor Setting ❖...
Page 692 User Settings Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tica- “Avail “Avail tion has able able Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Date/Time Set Date ❍...
Page 693 Appendix Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tica- “Avail “Avail tion has able able Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ E-mail Administrator E-mail Address ❍...
Page 694 User Settings Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tica- “Avail “Avail tion has able able Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Auto E-mail Notification Message Notification ❍...
Page 695 Appendix Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tica- “Avail “Avail tion has able able Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ On-demand E-mail Notification Subject Notification ❍...
Page 696 User Settings Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tica- “Avail “Avail tion has able able Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ User Authenti- User Authentication Management cation Manage- User Code Authentication - Printer Job Au- ❍...
Page 697 Appendix ❖ Printer The default for [Menu Protect] is [Level 2]. Category Settings Menu Protect Level 1 Level 2 ❍ System Print Error Report ❍ Auto Continue ❍ Memory Overflow ❍ Memory Usage ❍ Duplex ❍ Copies ❍ Blank Page Print ❍...
Page 698 User Settings Category Settings Menu Protect Level 1 Level 2 ❍ Duplex PS Settings ❍ Blank Page Print ❍ Data Format ❍ Resolution ❍ Resolution PDF Settings ❍ PDF Temporary Password ❍ PDF Fixed Password ❍ PDF Group Password The PostScript 3 unit option must be installed.
Page 699 Appendix ❖ Interface The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not “Available Settings” has been specified. Category Settings Admin-...
Page 700 User Settings ❖ Network The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not “Available Settings” has been specified. Category Settings Admin-...
Page 701 Appendix Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tica- “ Avail- “ Avail- tion has able able Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ IPv4 Host Name ❍...
Page 702 User Settings Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tica- “ Avail- “ Avail- tion has able able Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ IPv6 IPv6 Address ❍...
Page 703 Appendix Category Settings Admin- Administrator au- istrator thentication has authen- been specified. tica- “ Avail- “ Avail- tion has able able Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ AppleTalk AppleTalk ❍...
Page 704: Functions That Require Options
Functions That Require Options Functions That Require Options The following functions require certain options and additional functions. • Hard Disk overwrite erases function DataOverwriteSecurity unit • Data security for copying function Copy Data Security Unit • PDF Direct Print function PostScript unit...
Page 705: Index
INDEX Access Control , 129 General Features , 172 , 174 Access Permission , 85 General Settings , 175 Address Book , 187 Group Passwords for PDF Files , 134 Address Management Tool , 187 Administrator , 4 Administrator Authentication , 4 Host Interface , 175 Administrator Tools , 173 , 174 , 180 , 184 , 186 AppleTalk , 182...
Page 706 Parallel Interface , 172 User , 4 Password for IPP Authentication , 134 User Administrator , 12 , 117 , 189 Password for Stored Files , 85 User Authentication , 4 Password Policy , 154 User Management Tool , 178 PCL Menu , 175 PDF Menu , 175 Print &...
Page 707 MEMO B235-7907...
Page 709 Operating Instructions Copy/Document Server Reference Placing Originals Copying Connect Copy Document Server Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 710 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 711 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 712 ❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
Page 713 What You Can Do with This Machine Functions differ depending on machine type and options. Reference p.3 “Functions Requiring Optional Configurations” Types of Duplex Copies ❖ 1-sided 2 Pages → 2-sided 1 Page See p.76 “Duplex”. ❖ 2-sided 1 Page → 2-sided 1 Page See p.76 “Duplex”.
Page 714 ❖ 1-sided 8 Pages → 2-sided 1 Page See p.83 “Two-Sided Combine”. ANP020S Front Back ❖ 1-sided 16 Pages → 2-sided 1 Page See p.83 “Two-Sided Combine”. GCSHVY5E Front Back ❖ 2-sided 2 Pages → 2-sided 1 Page See p.83 “Two-Sided Combine”. GCSHVY1E...
Page 715 ❖ 2-sided 4 Pages → 2-sided 1 Page See p.83 “Two-Sided Combine”. GCSHVY2E Front Back ❖ 2-sided 8 Pages → 2-sided 1 Page See p.83 “Two-Sided Combine”. GCSHVY6E Front Back ❖ Bound Originals → 2-sided Pages See p.88 “Booklet/Magazine”.
Page 716 ❖ Front/Back Bound → Originals 2-sided Pages See p.88 “Booklet/Magazine”. ❖ Mix 1 & 2 Sided See p.94 “Mix 1 & 2 Sided”. GCKONZ0J Copying Book Originals ❖ 1-sided 4 Pages → Booklet See p.88 “Booklet/Magazine”. • Open to left GCBOOK0E...
Page 717 • Open to right GCBOOK1E ❖ 2-sided 2 Pages → Booklet See p.88 “Booklet/Magazine”. • Open to left GCAH010E • Open to right GCAH020E ❖ 1-sided → Magazine See p.88 “Booklet/Magazine”. • Open to left GCBOOK3E...
Page 718 • Open to right GCBOOK4E ❖ 2-sided → Magazine See p.88 “Booklet/Magazine”. • Open to left GCAH030E • Open to right GCAH040E viii...
Page 719 Combining Multiple Pages onto a Single Page See p.80 “One-Sided Combine”. ❖ 1-sided 2 Pages → 1-sided 1 Page GCSHVY7E ❖ 1-sided 4 Pages → 1-sided 1 Page GCSHVY8J ❖ 1-sided 8 Pages → 1-sided 1 Page GCSHVY3J...
Page 720 ❖ 2-sided 1 Page → 1-sided 1 Page GCSHVYOJ ❖ 2-sided 2 Pages → 1-sided 1 Page GCSHVYBJ ❖ 2-sided 4 Pages → 1-sided 1 Page GCSHVY4J...
Page 721 Copying Originals Such as Books ❖ Bound Originals → 1-sided Pages See p.86 “Series Copies”. CP2B0100 ❖ Bound Originals → 2-sided Pages See p.88 “Booklet/Magazine”. ❖ Front/Back Bound Originals → 2-sided Pages See p.88 “Booklet/Magazine”.
Page 722 Copying 2-Sided Pages onto 1-Sided Pages See p.86 “Series Copies”. ❖ 2-sided 1 Page → 1-sided 2 Pages CP2B0200...
Page 723 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Types of Duplex Copies .................... iii Copying Book Originals..................... vi Combining Multiple Pages onto a Single Page ............ix Copying Originals Such as Books................xi Copying 2-Sided Pages onto 1-Sided Pages............
Page 724 Job Preset ........................35 Job Preset display ....................35 To check job contents....................36 To change job contents after checking..............36 To delete a job after checking its contents ............37 Deleting a job......................37 Job List .........................38 Job List screen ......................38 Checking jobs in the print queue................39 Changing the order of jobs..................40 Holding print jobs .....................41 Deleting jobs ......................41...
Page 725 One-Sided Combine....................80 Two-Sided Combine....................83 Series Copies......................86 Booklet/Magazine.....................88 Creep Adjustment ....................93 Mix 1 & 2 Sided ......................94 Scanning Position ....................95 Margin Adjustment ....................97 Erase........................98 Border Erase (same width)..................100 Border Erase (different width)................101 Center/Border Erase (same width) ..............102 Center/Border Erase (different width)..............103 Inside Erase......................104 Outside Erase......................105 Background Numbering ..................106...
Page 726 3. Connect Copy What is Connect Copy?..................149 How It Works......................150 Machine Types and Options................150 Interrupt Copy......................150 Before You Start ....................151 Connect Copy Display Panel ................152 Display panel of the sub-machine ................154 Using Connect Copy..................155 Order of Copy Output.....................158 Auto Reset when using Connect Copy..............159 Auto Off .......................159 Exiting Connect Copy.....................159 Copying Stored Documents Using Connect Print ..........160...
Page 727 Edit File ........................189 Combining Files....................189 Inserting Documents....................190 Deleting Pages ....................190 Copying Documents ....................191 Print Backup ......................192 Deleting a Document....................192 Displaying a Document in Document Server with Web Image Monitor....193 Downloading Stored Documents................194 5. Appendix Function Compatibility ..................195 Supplementary Information ................197 INDEX.......................
Page 728 xviii...
Page 729: Notice
Notice Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 730: How To Read This Manual
How to Read This Manual Note ❒ For proper use of this product, be sure to read About This Machine first. ❒ Supplementary information about the copier mode is described in “Supple- mentary Information”. Reference p.197 “Supplementary Information” Symbols This manual uses the following symbols: Indicates important safety notes.
Page 731: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options as follows. Shift Sort: Finisher SR5000 and Booklet Finisher BK5000 Stack: Finisher SR5000 and Booklet Finisher BK5000 Staple: Finisher SR5000 and Booklet Finisher BK5000 Staple (Center): Finisher SR5000 and Booklet Finisher BK5000 Punch: Finisher SR5000 with punch unit Z-fold: Finisher SR5000 and Z-folding Unit Connect Copy: Copy Connector...
Page 732: Display Panel
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used.
Page 733: Simplified Display
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. APG044S ❖...
Page 734: User Tools Menu (Copier / Document Server Features)
User Tools Menu (Copier / Document Server Features) This section describes items that can be specified on the copier initial screen. Copier initial screen can be displayed by pressing the {User Tools} key. For more information about how to set up these items, see General Settings Guide. ❖...
Page 735 Item Description Dark Background You can set whether “Deep document” can be selected as an orig- inal type. Panel Features Default You can set which items will appear as the function buttons on the basic display. Image Adjustment Priority You can set the items, to be preferentially displayed, to the func- tion buttons on the basic display.
Page 736 ❖ Edit Item Description Front Margin: Left / Right You can specify left and right margins on the front side of copies in Margin Adjustment mode. Back Margin: Left / Right You can specify left and right margins on the back side of copies in Margin Adjustment mode.
Page 737 ❖ Stamp Item Description Background Numbering Size You can set the size of the numbers. Density You can set the density of the numbers. Preset Stamp Stamp Language You can select the language of the message printed in Stamp mode. Stamp Priority You can select the stamp type given priority when [Preset Stamp] is pressed.
Page 738 Item Description Size You can set the size of the stamp printed in Stamp Text mode. Superimpose You can have the Stamp Text printed in white when it overlaps black parts of the image. Stamp Setting You can specify how Stamp Text is printed. ❖...
Page 739 1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended orig- inals for the ADF.
Page 740: Placing Originals
Placing Originals Originals not recommended for the Auto Document Feeder (ADF) Placing the following types of originals in the ADF can cause paper misfeeds or light & black lines or result in damage to the originals. Place these originals on the exposure glass instead.
Page 741: Sizes Detectable By The Auto Paper Select
Originals Sizes Detectable by the Auto Paper Select Sizes detectable by the exposure glass and ADF are: ❖ Metric version Size 11" " " × × × 17" 13" 11" Original location × × × × × × Exposure glass "...
Page 742: Sizes Difficult To Detect
Placing Originals ❖ Exposure glass CP01AEE ❖ ADF AAE044E Note ❒ If you want to use the ADF to copy custom size originals that are between 432 mm and 1260 mm in length, contact your service representative. ❒ When you copy custom size originals, make sure you specify the size of the originals.
Page 743: Missing Image Area
Originals Missing Image Area Even if you place originals in the ADF or on the exposure glass correctly, 3 mm (0.1") margins on all four sides might not be copied. GCGENK2E 2 ± 1.5mm, 0.08" ± 0.06" 2 n 2 mm/2 o 1.7mm, 0.08" n 0.08"/0.08" o 0.07" 2 ±...
Page 744: Placing Originals
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.
Page 745 Placing Originals When copying A3K, 11" × 17"K, or B4 JISK size originals, select as the Original Orientation. The machine then rotates copy image by 90°. This is useful for copying large originals using the Staple, Duplex, Combine, or Stamp functions. For example, to copy A3K or 11"...
Page 746: Reverse Orientation
Placing Originals Reverse Orientation This function rotates the copy image by 180° ( This is useful for copying torn originals. For example, if the left side of the orig- inal is damaged and is difficult to set, position it as shown below. APG004S Press [Reverse Orientation].
Page 747: Placing Originals On The Exposure Glass
Placing Originals Placing Originals on the Exposure Glass Place originals on the exposure glass. Important ❒ Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. Lift the ADF. Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be detected correctly.
Page 748: Placing Originals In The Auto Document Feeder
Placing Originals Placing Originals in the Auto Document Feeder Place originals in ADF. There are four types of special originals. Setting should be made in the following situations: ❖ When placing originals consisting of more than 100 pages: See “Batch mode”. ❖...
Page 749: Batch Mode
Placing Originals Reference p.21 “Batch mode” p.22 “SADF mode” p.23 “Mixed size mode” p.24 “Thin Mode” p.26 “Custom sizes” Batch mode In Batch mode, the machine copies an original of more than 100 pages as one document, even if it is placed on the ADF in parts. Important ❒...
Page 750: Sadf Mode
Placing Originals SADF mode In SADF mode, even when an original is placed page by page in the ADF, each page is automatically fed when placed. Important ❒ You should make a setting so that [SADF] is displayed. See “Copier/Docu- ment Server Features”, General Settings Guide.
Page 751: Mixed Size Mode
Placing Originals Mixed size mode In Mixed size mode, you can place originals of various sizes in the ADF at the same time if their widths are the same. Important ❒ When placing originals of different sizes in the ADF and making copies with- out using the Mixed size mode, paper might become jammed or parts of the original image might not be copied.
Page 752: Thin Mode
Placing Originals Note ❒ If [Mixed Sizes] is not displayed on the screen, set [Mixed Sizes] with [Special Original Display Defaults]. See “Copier/Document Server Features”, General Settings Guide. Reference “Copier/Document Server Features”, General Settings Guide Thin Mode Press [Thin Paper]. Place the original, and then press the {Start} key.
Page 753: Original Size
Placing Originals Original size Specify the size of the originals. Regular sizes Select the size of the originals from the regular sizes. Press [Original Size]. Press [Regular Size]. Select the size of original, and then press [OK] . Place the original, and then press the {Start} key.
Page 754: Custom Sizes
Placing Originals Custom sizes When placing custom size originals in the ADF, specify the size of the originals. Important ❒ Paper that has a vertical length of 128–297 mm (5.1"-11.6") and a horizontal length of 128–432 mm (5.1"-17") can be placed with this function. Press [Original Size].
Page 755 Placing Originals Note ❒ If [Original Size] is not displayed on the screen, set [Original Size] with [Special Original Display Defaults]. See “Copier/Document Server Features”, General Settings Guide. ❒ If you make a mistake in step , press [Clear] or the {Clear} key, and then enter the value again.
Page 756 Placing Originals...
Page 757: Copying
2. Copying This chapter describes the procedure for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Important ❒ When User Code Authentication is set, enter your user code (up to eight dig- its) with the number keys so that the machine accepts copy jobs.
Page 758: Interrupt Copy
Copying Press the {Start} key. The machine starts copying. When placing originals on the exposure glass, press the {q} key after all originals are scanned. Copies are delivered face down. Note ❒ Always log off when you have finished using the machine to prevent un- authorized users from using the machine.
Page 759: Left Original Beeper
Basic Procedure Press the {Interrupt} key again. The interrupt key indicator goes off. Replace the originals that you were copying, and then press the {Start} key. Following message “ ”, replace the originals that you Reset x original(s). were copying. Note ❒...
Page 760 Copying Important ❒ Before using this function, set the tray for tab stock and set the position of the index tab. See “Items of Tray Paper Settings”, General Settings Guide. GCINDX1E ❒ You can set the tab stock in the Large Capacity Tray (trays 4-5), Wide Large Capacity Tray (trays 4-6) and multi bypass tray (tray 7).
Page 761: Surplus Tab Stock Auto Eject
Basic Procedure Note ❒ Check the position of the index tab to avoid cropping the image. ❒ Set the tab stock with the side to be copied facing down. ❒ Tab stock is always fed starting from the top tab. GCINDX2E Originals Tab stock...
Page 762: When Copying Onto Ohp Transparencies
Copying Note ❒ If you set [Number of Tabs] to [Off], surplus tab stock sheets for each copy are not ejected. Reference “Items of Tray Paper Settings”, General Settings Guide When copying onto OHP Transparencies When copying onto OHP transparencies, select the type and size of paper. Important ❒...
Page 763: Job Preset
Basic Procedure Job Preset You can set up the next copy job in the document server while the current one is processing. When the current copy job is finished, the next copy job will start automatically. Press [New Job] when “ ”...
Page 764: To Check Job Contents
Copying To check job contents You can check and change the contents of preset jobs. You also can delete preset jobs. Select the job number you want to check. Press [Change Job]. Check contents. Press [OK]. To change job contents after checking You can change the contents of preset jobs.
Page 765: To Delete A Job After Checking Its Contents
Basic Procedure To delete a job after checking its contents You can delete the contents of preset jobs. Select the job number you want to change. Press [Change Job]. Check job contents. Press [Delete Job]. A confirmation message appears. Press [Yes]. Deleting a job Select the job number you want to delete.
Page 766: Job List
Copying Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document.
Page 767: Checking Jobs In The Print Queue
Job List Switches between job lists for each function. Switches between [Current / Waiting Job List] and [Job History]. Displays reserved job numbers. Displays the function used to print jobs. : Job printed using copy function. : Job printed using printer function. : Job printed using Document Server function.
Page 768: Changing The Order Of Jobs
Copying Changing the order of jobs You can change the order in which print jobs in the job list are served: Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK].
Page 769: Holding Print Jobs
Job List Holding print jobs The machine holds jobs that are queued and currently printing. Press [Job List]. Select the job(s) to hold. Press [Suspend Printing]. Deleting jobs You can delete job that is queued or currently printing. Press [Job List]. Select the job you want to delete.
Page 770: Checking Job History
Copying Checking Job History You can view the history contents of printed jobs. Press [Job List]. Press [Job History]. A list of completed print jobs appears. Press [Details] to check the contents of the displayed jobs. Press [Exit].
Page 771: Copying From The Multi Bypass Tray
Copying from the Multi Bypass Tray Copying from the Multi Bypass Tray The multi bypass tray allows you to copy non-standard paper. Important ❒ Following paper sizes can be copied from the multi bypass tray: • When using the Large Capacity Tray (LCT) Vertical: 100-305.0 mm (3.9"-12"), Horizontal: 140-458 mm (5.5"-18") •...
Page 772 Copying Press the elevator switch on the multi bypass tray (Tray 7). APF030S The green lamp of the elevator switch is blinking while the original table is going up and down, and keeps lit when it stops. Press the elevator switch to move down the original table if you want to either add paper or remove jammed ones.
Page 773: Setting The Tab Stock In The Multi Bypass Tray (Tray 7)
Copying from the Multi Bypass Tray Setting the tab stock in the multi bypass tray (Tray 7) Set the tab stock in the multi bypass tray (Tray 7), and fit the side fences to the tab stock. APF031S Attach the back fence to the end fence, and then set the end fence. APF032S Select [Tab Stock] in special paper settings.
Page 774: When Copying Onto Regular Size Paper
Copying When copying onto Regular Size Paper Makes copies onto regular size paper from the multi bypass tray. Fit the side fence to the paper size, and then place paper in the multi bypass tray (Tray 7). Fit the end fence to the paper, and then press the elevator switch on the multi bypass tray (Tray 7).
Page 775: When Copying Onto Custom Size Paper
Copying from the Multi Bypass Tray When copying onto Custom Size Paper Makes copies onto custom size paper from the multi bypass tray. Fit the side fence to the paper size, and then place paper in the multi bypass tray (Tray 7). Fit the end fence to the paper, and then press the elevator switch on the multi bypass tray (Tray 7).
Page 776: When Copying Onto Special Paper
Copying When copying onto Special Paper To copy onto OHP transparencies, tracing paper, thick paper, or tab stock, you must first specify their type and size. To prevent paper jams when placing multiple sheets at once, fan the sheets be- fore placing them on the tray.
Page 777: Copier Functions
Copier Functions Copier Functions This section describes the copy functions. Adjusting Copy Image Density There are three types of adjustment available. ❖ Auto Image Density The machine automatically adjusts the image density by scanning the densi- ties of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.
Page 778: Manual Image Density
Copying Manual image density You can adjust the general density of the original in nine increments. [Auto Density] is selected, press [Auto Density] to cancel it. Press [W] or [V] to adjust the image density. The density indicator “{” moves. Combined auto and manual image density Adjusts the density of an image only for dark texture originals.
Page 779: Selecting The Original Type Setting
Copier Functions Selecting the Original Type Setting Select one of the following 6 types to match your originals: ❖ Text When originals contain only text (no pictures). ❖ Text/Photo When originals contain photographs or pictures alongside the text. ❖ Photo When you want to reproduce the delicate tones of photographs and pictures.
Page 780: Selecting Copy Paper
Copying Reference “Copier/Document Server Features”, General Settings Guide Selecting Copy Paper There are two ways to select copy paper: ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. ❖...
Page 781: Auto Paper Select
Copier Functions Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. Make sure that Auto Paper Select is selected. Trays with a key mark ( ) will not be automatically selected. See “Items of Tray Paper Settings”, General Settings Guide.
Page 782: Preset Reduce/Enlarge
Copying Note ❒ If the direction in which your original is placed (K or L) is different from that of the paper you are copying onto, this function rotates the original image by 90° and fits it on the copy paper (rotated copy). GCROTA0E ❒...
Page 783 Copier Functions ❖ Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is set on the exposure glass, the upper left corner will be the base point. When it is set to ADF, the bottom left corner of the orig- inal will be the base point.
Page 784: Create Margin Function
Copying Create Margin function Use Create Margin to reduce the image to 93% of original size using the center as reference. By combining it with the Reduce/Enlarge function, you can also provide the Reduce/Enlarge copy with a margin. Press [Create Margin] displayed on the initial display. If you do not wish to combine it with the Reduce/Enlarge function, place your originals, and then press the {Start} key.
Page 785: To Select The Ratio With [O] And [N]
Copier Functions To select the ratio with [o] and [n] Select a ratio using [o] or [n]. Press [Reduce/ Enlarge]. Select a preset ratio which is close to the desired ratio. Specify the ratio using [o] or [n]. Pressing [o] or [n] changes the ratio in increments of 10%. Pressing and holding down the relevant key changes the ratio in increments of 10%.
Page 786: Auto Reduce/Enlarge
Copying Place the originals, and then press the {Start} key. Auto Reduce/Enlarge The machine automatically chooses an appropriate reproduction ratio based on the paper and original sizes you select. Important ❒ You cannot use the multi bypass tray with this function. ❒...
Page 787: Size Magnification
Copier Functions Press [Auto Reduce / Enlarge]. Select the paper type. Place the originals, and then press the {Start} key. Reference p.12 “Originals not recommended for the Auto Document Feeder (ADF)” Size Magnification You can calculate an enlargement or reduction ratio based on the lengths of the original and copy.
Page 788: Directional Magnification (%)
Copying Press [Reduce/ Enlarge]. Press [Size Magnification]. Enter the length of the original with the number keys, and then press the {q} key. You can enter sizes within the following ranges: • Metric version: 1 - 999 mm (increments of 1 mm) •...
Page 789: To Enter The Ratio With The Number Keys
Copier Functions To enter the ratio with the number keys Select a ratio using the number keys. Press [Reduce/ Enlarge]. Press [Direct. Mag. %]. Press [Horizontal]. Enter the desired ratio with the number keys, and then press the {q} key. Press [Vertical].
Page 790: Directional Size Magnification (Inch)
Copying Specify the desired ratio using [n] or [o]. Pressing [n] or [o] changes the ratio in increments of 1%. Pressing and hold- ing down the relevant key changes the ratio in increments of 10%. Press [Vertical]. Specify the desired ratio using [n] or [o]. Press [OK] twice.
Page 791 Copier Functions Press [Reduce/ Enlarge]. Press [Dir. Size Mag. Inch]. Enter the horizontal size of the original with the number keys, and then press the {q} key. You can enter sizes between 1 to 999 mm (0.1" to 99.9") in 1 mm (0.1") steps. Enter the horizontal size of the copy with the number keys, and then press the {q} key.
Page 792: Sort
Copying Sort The machine assembles copies as sets in sequential order. ❖ Sort Copies are assembled as sets in sequential order. Select [Sort / Stack]. Enter the number of copy sets using the number keys. Set the originals. When placing an original on the exposure glass, start with the first page to be copied.
Page 793: Sample Copy
Copier Functions Sample copy You can use this function to check the copy settings before making a long copy run. Important ❒ This function can be used only when the Sort function is turned on. Select Sort and any other necessary functions, and the place the originals. Press the {Sample Copy} key.
Page 794: Changing The Number Of Sets
Copying Changing the Number of Sets You can change the number of copy sets during copying. Important ❒ This function can be used only when the Sort function is turned on. ” is displayed, press the {Stop} key. While “ Copying...
Page 795 Copier Functions Reference “Input/Output”, General Settings Guide Shift tray off in sort/stack Press [Output/ Customize Function/ Finisher]. Make sure [Output/ Cstmz.] is selected, and then press [Sort/ Stack Shift Tray Off]. Place originals, and then press the {Start} key. Reference “Input/Output”, General Settings Guide Separation Use this function to have separation sheets inserted between sets.
Page 796: P.67 "Shift Tray Off In Sort/Stack
Copying Note ❒ You can select to have separation sheets inserted between every set, or ev- ery so many sets. Reference “Tray Paper Settings”, General Settings Guide Stack This function groups together copies of each page in a multi-page original. If a finisher is installed, each time the copies of one page are delivered, the next copy is shifted when delivered so you can separate each job by page.
Page 797: Staple
Copier Functions Staple Individual copy sets can be stapled. Important ❒ If you try to select [Staple: Center] when there is no Booklet processor or stapler cartridge installed in Booklet Finisher BK5000, a message telling you there are no staples or a staple jam has occurred appears. ❒...
Page 798 Copying ❖ Original orientation and stapling position Place originals in the ADF in the orientation in which they can be read nor- mally. When placing the original on the exposure glass, keep the same orien- tation, but set the original facing downwards. When there is copy paper that is identical in size and orientation to your orig- inal, the original orientations and staple positions are as follows.
Page 799 Copier Functions Select one of the stapling positions. When you select a stapling position, Sort mode is automatically selected. Enter the number of copy sets using the number keys. Place the originals, and then press the {Start} key. Note ❒ When placing an original on the exposure glass, start with the first page to be copied.
Page 800: Punch
Copying Punch You can make punch holes in copies. ❖ 2 holes GCPNCH1E ❖ 3 holes GCPNCH3E Important ❒ You cannot use the multi bypass tray with this function.
Page 801 Copier Functions ❖ Original orientation and punch hole positions The relationship between the orientation in which you place the original and the punch hole positions is as follows: Orientation in which original is set Punch hole positions Exposure glass 2 holes 3 holes 2 holes 3 holes...
Page 802: Edges Full Bleed
Copying This table shows the punch hole positions, not the orientation of delivery. Not available for vertical 2 hole left and horizontal 2 hole top for A3, 11" × 17", or B4 JIS size paper. Select one of the punch hole positions. Place the originals, and then press the {Start} key.
Page 803: Z-Fold
Copier Functions Z-fold Makes two parallel folds, one of which faces in and the other facing out. ACC010S Note ❒ You cannot use the multi bypass tray with this function. Reference “System Settings”, General Settings Guide. Using the Z-fold Support Tray When using the Z-fold function together with the Staple function, attach the Z- fold support tray to the upper tray or the shift tray of Finisher SR5000.
Page 804: Z-Fold Positions And Z-Folding Copies
Copying Z-fold positions and Z-folding Copies APG023S The above table shows Z-folding positions. The orientation of the paper does not indicate direction of delivery. Select the folding direction. Place the originals, and then press the {Start} key. Duplex There are two types of duplex copies: ❖...
Page 805 Copier Functions ❖ 2 Sided → 2 Sided Copies 1 two-sided page onto 1 two sided page. ❖ Original orientation and completed copies Copy images differ according to the orientation in which you place the origi- nals (K or L). The table shows the orientation of images on the front and back of copies, not the orientation of delivery.
Page 806 Copying Press [Dup./ Combine/ Series]. Select [1 Sided→2 Sided] or [2 Sided→2 Sided]. Press [OK]. Place the originals, and then press the {Start} key. Note ❒ You cannot use the multi bypass tray with this function. ❒ The maximum paper weight that can be used with duplex copying is 52- 216 g/m (14-57.4 lb.).
Page 807: Originals And Copy Orientation
Copier Functions Originals and copy orientation The orientation can be selected when copying Duplex job. • Top to Top Duplex1 • Top to Bottom Duplex2 Press [Orientation]. Select orientation [Top to Top] or [Top to Bottom], and then press [OK]. Note ❒...
Page 808: One-Sided Combine
Copying One-Sided Combine Combine several pages onto one side of a sheet. There are six types of One-Sided Combine. ❖ 1 Sided 2 Pages → Combine 1 Side Copies 2 one-sided originals to one side of a sheet. GCSHVY7E ❖ 1 Sided 4 Pages → Combine 1 Side Copies 4 one-sided originals to one side of a sheet.
Page 809 Copier Functions ❖ 2 Sided 1 Page → Combine 1 Side Copies 1 two-sided original to one side of a sheet. GCSHVYOJ ❖ 2 Sided 2 Page → Combine 1 Side Copies 2 two-sided originals to one side of a sheet. GCSHVYBJ ❖...
Page 810 Copying Open to top (L) originals GCSHUY2E Placing originals and copying • Originals read from left to right Combine5 • Originals read from top to bottom Combine6 Press [Dup./ Combine/ Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for original, and then press [Combine 1 Side] for Copy. Select the number of originals to combine.
Page 811: Two-Sided Combine
Copier Functions Select the paper. Press [OK]. Place the originals, and then press the {Start} key. Note ❒ You can erase a 3 mm (0.1 inch) boundary magazine around all four edges of originals in Combine mode. ❒ You can set the copy order in Combine mode. Reference p.79 “Originals and copy orientation”...
Page 812 Copying ❖ 1 Sided 16 Pages → Combine 2 Sides Copies 16 one-sided originals to one sheet with eight pages per side. GCSHVY5E Front Back ❖ 2 Sided 4 Pages → Combine 2 Sides Copies 2 two-sided originals to one sheet with two pages per side. GCSHVY1E ❖...
Page 813 Copier Functions ❖ 2 Sided 16 Pages → Combine 2 Sides Copies 8 two-sided originals to one sheet with eight pages per side. GCSHVY6E Front Back Press [Dup./ Combine/ Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Sides] for Copy.
Page 814: Series Copies
Copying Note ❒ You can erase a 3 mm (0.1 inch) boundary magazine around all four edges of originals in Combine mode. ❒ You can set the copy order in Combine mode. Reference p.79 “Originals and copy orientation” “Edit”, General Settings Guide Series Copies This function copies the front and back of a two-sided original separately, or the two facing pages of a bound original onto two sheets.
Page 815 Copier Functions ❖ Book → 1 Sided You can make one-sided copies from two facing pages of a bound original (book). CP2B0100 ❖ 2 Sided → 1 Sided You can make one-sided copies from two-sided originals. Press [Dup./ Combine/ Series]. Press [Series].
Page 816: Booklet/Magazine
Copying Booklet/Magazine Copies two or more originals in page order. There are six types of Booklet/Magazine. The following table shows the paper sizes of two-sided original and two-sided copy (when copying at a ratio of 100%). ❖ Metric version APG046S ❖...
Page 817 Copier Functions ❖ 2 Sided → Booklet Make two-sided originals to copies in page order for a folded booklet as shown. • Open to left GCAH010E • Open to right GCAH020E ❖ 1 Sided → Magazine Copies two or more originals to make copies in page order when they are folded and stacked.
Page 818 Copying • Open to right GCBOOK4E ❖ 2 Sided → Magazine Copies two or more originals of two-sided to make copies in page order when they are folded and stacked. • Open to left GCAH030E • Open to right GCAH040E...
Page 819 Copier Functions ❖ Book → 2 Sided Copies a two-page spread original onto one sheet with one page per side. You cannot use the multi bypass tray with “Book→2 Sided” or “Front&Back→2 Sided”. ❖ Front & Back → 2 Sided Copies each two-page spread original as it is onto both sides of a sheet.
Page 820 Copying ❖ How to fold and unfold copies to make a magazine As shown below, fold and stack copies to make a magazine, and open. • Open to left GCBOOK5E • Open to right GCBOOK6E Important ❒ Select [Open to Left] or [Open to Right] with [Orientation: Booklet, Magazine] in ad- vance.
Page 821: Creep Adjustment
Copier Functions Note ❒ When placing an original on the exposure glass or in the ADF using Batch, press the {q} key after all the originals have been scanned. ❒ The machine automatically selects the reproduction ratio automatically to the paper size. Reference “Edit”, General Settings Guide Creep Adjustment...
Page 822: Mix 1 & 2 Sided
Copying Mix 1 & 2 Sided You can copy two types of original, one-sided and two-sided, onto one or both sides of a sheet. GCKONZ0J Press [Dup./ Combine/ Series]. Press [Mix 1&2 Sid.]. Select [1 Sided] or [2 Sided] for the original. If you select [2 Sided], you can select the orientation.
Page 823: Scanning Position
Copier Functions Scanning Position You can move the scanning position of originals. Point from which the machine begins scanning Note ❒ You can move the scanning position upward, downward, to left and to right up to 30 mm (1.2") in 1 mm (0.1") steps. Top: 0 –...
Page 824 Copying Set the scanning position for the back of the original. Press [↑] or [↓] to set the top or bottom position. Press [←] or [→] to set the left or right position. Then press [OK]. Place the originals, and then press the {Start} key. Note ❒...
Page 825: Margin Adjustment
Copier Functions Margin Adjustment You can make a binding margin. Press [Edit]. Press [Margin Adj.]. Set a binding margin for a front page. Press [←] and [→] when setting the left and right margins, and [↓] and [↑] when setting the top and bottom margins. Set a binding margin for the back side pages.
Page 826: Erase
Copying Erase You can erase the center and/or all four sides of the original image. This function comes in the following modes: ❖ Border Erases the original's edge margin from the copy. ❖ Center Erases the original's center margin from the copy. ❖...
Page 827 Copier Functions Note ❒ The relationship between the original orientation and the erased part is as follows: L original K original Erased part 2-99 mm (0.1"-3.9") ❒ The erase width is set to 10 mm (0.4 inch) as a default. You can change this setting using the Edit menu in Copier/Document Server Features.
Page 828: Border Erase (Same Width)
Copying Border Erase (same width) This mode erases the edge margin of the original image. Press [Edit]. Press [Erase Border]. Press [Same Width]. Set an erase border width with [n] or [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (0.4 inch).
Page 829: Border Erase (Different Width)
Copier Functions Border Erase (different width) This mode erases the edge margin of the original image. Press [Edit]. Press [Erase Border]. Press [Different Width]. Press the key for the border you want to change and set an erase width with [n] and [o].
Page 830: Center/Border Erase (Same Width)
Copying Center/Border Erase (same width) This mode erases both the center and edge margins of the original image. Press [Edit]. Press [Erase Cntr/Brdr]. Press [Same Width]. Press [Center], and then set the erase center width with [n] and [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (0.4 inch).
Page 831: Center/Border Erase (Different Width)
Copier Functions Center/Border Erase (different width) This mode erases both the center and edge margins of the original image. Press [Edit]. Press [Erase Cntr/Brdr]. Press [Different Width]. Press the key for the order you want to change and set an erase width with [n] and [o].
Page 832: Inside Erase
Copying Inside Erase Specify the point where the machine starts scanning (X1, Y1) and where it stops scanning (X2, Y2). You can input lengths of 0 – 432 mm, 0 – 17". Press [Edit]. Press [Erase Area]. Press [Erase Inside 1] – [Erase Inside 5]. Enter the value of [X1] with the number keys, and then press [q].
Page 833: Outside Erase
Copier Functions Outside Erase Specify the point where the machine starts scanning (X1, Y1) and where it stops scanning (X2, Y2). You can input lengths of 0 – 432 mm, 0 – 17". Press [Edit]. Press [Erase Area]. Press [Erase Outside]. Enter the value of [X1] with the number keys, and then press [q].
Page 834: Background Numbering
Copying Background Numbering Use this function to have numbers printed on the background of copies. If this function is used in conjunction with Sort, same numbers are printed on a depart- ment basis, helping you to keep track of confidential documents. GCSTMP2E Press [Stamp].
Page 835: Preset Stamp
Copier Functions Preset Stamp Frequently used massages can be stored in memory and stamped on copies. Important ❒ You cannot use the multi bypass tray with this function. ❒ Only one message can be stamped at a time. GCSTMP1E • The following eight messages are available for stamping. “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT”...
Page 836 Copying ❖ Stamp position and original orientation The stamp positions differ according to the orientation in which you place your originals. Press [Stamp]. Press [Preset Stamp]. Select the desired message. You can change the position, size, and density of the stamp.
Page 837: Changing The Stamp Position, Size And Density
Copier Functions Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Place the originals, and then press the {Start} key. Reference “Stamp”, General Settings Guide Changing the stamp position, size and density Changes the stamp position, size and density.
Page 838: User Stamp
Copying User Stamp Prints a registered stamp onto copies. Letters or images you use frequently can be registered. Important ❒ You have to program a user stamp before using this function. ❒ Only one message can be stamped at a time. GCSTMP0E...
Page 839 Copier Functions ❖ Stamp position and original orientation The user stamp positions differ according to the orientation in which you place your originals. Press [Stamp]. Press [User Stamp]. Select the desired stamp type. You can change the stamp position.
Page 840: Changing The User Stamp Position
Copying Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Place the originals, and then press the {Start} key. Reference “Stamp”, General Settings Guide Changing the user stamp position Changes the stamp position.
Page 841: To Program The User Stamp
Copier Functions To program the user stamp This function scans an image that is used as a user stamp. The range of stamp images for readability is 10–297 mm (0.4"-11.7") high and 10– 432 mm (0.4"-17.0") wide. However, if the value exceeds the maximum value of the area (5,000 mm , 7.75 inch ), it is corrected within the range of the area automatically.
Page 842 Copying Press [mProgram], and then press the stamp number you want to program. Enter the user stamp name (up to ten characters) with the letter keys, and then press [OK]. Enter the horizontal size of the stamp with the number keys, and then press the {q} key.
Page 843: To Delete The User Stamp
Copier Functions To delete the user stamp Deletes an image registered as a user stamp. You cannot restore a deleted stamp. Make sure that the machine is in Copy mode. Press the {User Tools} key. APG053S Press [Copier / Document Server Features]. Press [Stamp].
Page 844: Date Stamp
Copying Date Stamp You can use this function to print dates onto copies. ANP055S The following five date print styles are available. • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY • YYYY.MM.DD...
Page 845 Copier Functions ❖ Stamp position and original orientation The date stamp positions differ according to the orientation in which you place your originals. Important ❒ You cannot use the multi bypass tray with this function. Press [Stamp]. Press [Date Stamp]. Select the stamp format.
Page 846 Copying Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Place the originals, and then press the {Start} key. Reference “Stamp”, General Settings Guide To change the format of date Changes the style of date to be stamped.
Page 847: To Change The Date Stamp Position
Copier Functions To change the date stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK]. Page Numbering You can use this function to print page numbers onto copies. CP2G0100...
Page 848 Copying There are six types of page numbering. • P1,P2,… • 1/5,2/5,… • -1-,-2-,… • P.1,P.2,… • 1, 2, … • 1-1,1-2,… ❖ Original orientation and stamp position The page stamp positions differ according to the orientation in which you place your originals.
Page 849 Copier Functions Press [Stamp]. Press [Page Nmbr.]. Select the format. You can specify the stamp, position, pages to be stamped, and numbering. After you specify all desired settings, press [OK]. Place the originals, and then press the {Start} key. Reference “Stamp”, General Settings Guide...
Page 850: Changing The Stamp Position
Copying Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK]. Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”) Below explains the example when “P1,P2...” is selected. The steps are the same for other cases.
Page 851 Copier Functions Press [First Printing Number], enter the number of page from which to start numbering from with the number keys, and then press the {q} key. The example below shows when the first printing page is “2” and the start number is “3”.
Page 852 Copying Press [First Printing Number], enter the number of page from which to start numbering from with the number keys, and then press the {q} key. To change the number to end numbering, press [Last Number], enter that number with the number keys, and then press the {q} key. Proceed to step when not changing.
Page 853: Stamp Text
Copier Functions Press [First Printing Number], enter the page number from which to start print- ing with the number keys, and then press the {q} key. When page designation is complete, press [OK]. Note ❒ To change the number entered in step , press [Clear] or the {Clear} key, and then enter a new number.
Page 854 Copying Press [Stamp]. Press [Stamp Text]. Press [Change Text]. Enter stamp text, and then press [OK]. Press [All Pages] or [1st Page Only] to select the print page. Place originals, and then press the {Start} key. Note ❒ If the Main Power is turned off, the text is cleared. To save the typed text, you can program them.
Page 855: Image Repeat
Copier Functions Image Repeat The original image is copied repeatedly. The number of repeated images depends on the original size, copy paper size, and reproduction ratio. For example, see the following table. " × 8 " × 11"K or Original: 5 "...
Page 856: Double Copies
Copying Select the size of copy paper and the reproduction ratio. Press [Edit]. Press [Edit Image]. Press [Image Repeat]. Press [OK]. Place the originals, and then press the {Start} key. Reference “Edit”, General Settings Guide Double Copies One original image is copied twice onto one sheet, as shown. Important "...
Page 857 Copier Functions ❖ Metric version AMG015S ❖ Inch version AMG016S Press [Edit]. Press [Edit Image]. Press [Double Copies]. Press [OK]. Select the paper. Place the originals, and then press the {Start} key. Reference “Edit”, General Settings Guide.
Page 858: Centering
Copying Centering You can make copies with the image moved to the center of the copy paper. GCCNTR0E Important ❒ You cannot use the multi bypass tray with this function. ❒ The paper sizes and directions for centering are listed below. ❖...
Page 859: Positive/Negative
Copier Functions Press [Edit Image]. Press [Centering]. Press [OK]. Place the originals, and then press the {Start} key. Positive/Negative If your original is black and white, copy images are inverted. GCHATN1E Press [Edit]. Press [Edit Image]. Press [Positive / Negative]. Press [OK].
Page 860: Covers
Copying Covers You can use this function to create cover sheets by adding additional pages of different paper, or copying existing pages onto different paper. Important ❒ You cannot select the interposer as the copy paper. Covers function includes Front Cover and Front/Back Covers. ❖...
Page 861 Copier Functions • Blank ADB002S ❖ Front/Back Covers The first and last pages of your original are copied on separate paper for use as covers, or a cover sheet is inserted before the first copy and after the last copy. •...
Page 862: Designate
Copying Select the paper tray that contains the sheet paper to copy the originals. Place the originals, and then press the {Start} key. Reference “Tray Paper Settings”, General Settings Guide Designate Use this function to have certain pages of your original copied onto slip sheets or to insert a slip sheet for each page specified.
Page 863: Chapters
Copier Functions Enter the page number of the original's location you want to copy onto a slip sheet with the number keys, and then press the {q} key. To specify another page location, repeat steps Up to 100 pages can be specified. Select the paper tray that contains the sheet paper to copy the originals.
Page 864: Designation Sheet Copy
Copying Press [Chapter]. Press the key to select the chapter number. To select pages 21 to 40 (chapter), press [21-40]. Enter the page location of the first page of the first chapter with the number keys, and then press the {q} key. Up to 100 chapter locations can be specified.
Page 865 Copier Functions Press [Designation Sheet Copy]. Enter the sheet number of the first original using the number keys, and then press the {q} key. Press [Page to Page]. Enter the sheet number of the last original using the number keys. Select the tray for designate sheet are set, and then press the {q} key.
Page 866: Blank Slip Sheets
Copying Blank Slip Sheets You can insert a blank slip sheet before or after a specified page. Set the tray for the blank slip sheet. The paper for slip sheets should be of the same size as the copy paper and also be set in the same direction.
Page 867: Slip Sheets
Copier Functions Place originals, and then press the {Start} key. Reference “Tray Paper Settings”, General Settings Guide. Slip Sheets Every time an original page changes, a slip sheet is inserted. This function can be used to automatically insert a slip sheet between OHP transparencies, or as a stacking function.
Page 868 Copying Set the tray for the slip sheet. The paper for slip sheets should be of the same size as the copy paper and also be set in the same direction. Press [Cover/ Slip Sheet]. Select [Copy] or [Blank], and then press [OK]. Select the paper tray that contains the sheet paper to copy the originals.
Page 869: Copy Face Up
Copier Functions Copy Face Up When using this function, copies are delivered in the reverse order from the originals. • 1 Sided → 1 Sided ANO060S • 2 Sided → 2 Sided ANO061S Press [Output/ Customize Function/ Finisher]. Press [Output/ Cstmz.]. Press [Reverse Ejection].
Page 870: Storing Originals In The Document Server
Copying Storing Originals in the Document Server Using the Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later ap- plying necessary conditions. Important ❒...
Page 871 Storing Originals in the Document Server Make scanning settings for the original. Press the {Start} key. Copies are delivered and scanned data is stored in the hard disk. Note ❒ When interrupting the scan, press the {Stop} key. Pressing [Continue] from the confirmation screen resumes the scan.
Page 872: Programs
Copying Programs You can store the frequently used copy job settings in the machine memory and recall them for future use. You can store up to 25 programs. Note ❒ Paper settings are stored based on paper size. So if you place more than one paper tray of the same size, the paper tray prioritized with the Copier/Docu- ment Server Features will be selected first.
Page 873: Changing A Stored Program
Programs Press the program number you want to store. Enter the program name. You can enter up to 40 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name. The screen returns to the initial copy display after a short time. Note ❒...
Page 874: Deleting A Program
Copying Deleting a Program Erases the contents of program. Press the {Program} key. Press [Delete]. Press the program number you want to delete. Press [Yes]. The program is deleted, and the screen returns to the copy screen. Recalling a Program Recalls a stored program and copies its contents.
Page 875: Programming Defaults In Initial Display
Programs Programming Defaults in Initial Display This section describes how to program defaults for the initial display when modes are cleared or reset, or immediately after the operation switch is turned. The default settings you can program are Paper Tray, Original Type, Density, Special Original, Original Orientation, Cover/Slip Sheet, Dup./Combine/Se- ries, Reduce / Enlarge, Finishing.
Page 876 Copying...
Page 877: Connect Copy
3. Connect Copy This section explains how to make copies using two machines connected via the Copy Connector (optional). What is Connect Copy? Connect Copy allows you to connect two machines together via a cable. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so copies can be made on both simultaneously.
Page 878: How It Works
Connect Copy How It Works After the original is scanned, the data is stored on the hard disk of the main ma- chine. As soon as the main machine starts copying, the data is transferred to the hard disk of the sub-machine, and the sub-machine then starts copying. In this manual, the two machines connected are referred to as main machine and sub-machine.
Page 879 What is Connect Copy? Before You Start Both machines must have paper trays loaded with paper of the same size, type and orientation. To ensure the same copy results from both machines, • Copy Quality settings in the User Tools should be the same on each machine. •...
Page 880: Connect Copy Display Panel
Connect Copy Connect Copy Display Panel The display panel shows machine status, error messages and function menus. ❖ Initial copy display APG065S [Connect Copy] Number of sets Press to switch from the initial copy dis- Displays the number of sets of copies. play to the Connect Copy display.
Page 881 Connect Copy Display Panel ❖ Display during Connect Copy APG066S Sub-machine status appears on the second line of main machine's display.
Page 882: Display Panel Of The Sub-Machine
Connect Copy Display panel of the sub-machine Even if Connect Copy has been selected on the main machine, the sub-machine will still continue to show the initial copy display. To switch to the Connect Copy initial display, follow the procedure below. Press the {Other Function} key.
Page 883: Using Connect Copy
Using Connect Copy Using Connect Copy You can select Connect Copy from either machine by pressing [Connect Copy]. The machine on which you pressed [Connect Copy] and made Connect Copy set- tings becomes the main machine, and the other the sub-machine. Important ❒...
Page 884 Connect Copy Press [Connect Copy] on the machine that you want to use as the main. [Connect Copy] becomes highlighted, and the two machines are connected. • Main machine • Sub-machine Set the originals on the main machine. Make the necessary settings using the main machine. If you have made any copy settings before using Connect Copy, the settings remain effective.
Page 885 Using Connect Copy Collect your copies from both the main and sub machines. Note ❒ If you cancel Connect Copy mode, press [Connect Copy], which is highlight- ed on the main machine. ❒ The number of copies might differ on the main and sub machines. ❒...
Page 886: Order Of Copy Output
Connect Copy Order of Copy Output ❖ When copying with the Sort/Staple function (Example) Copying 6 sets of a three-page original APG028S Main machine Sub-machine Copies are delivered face-down on both the main and sub machines. When using the Sort/Staple function, the processing of one copy set cannot be divided between the two machines.
Page 887: Auto Reset When Using Connect Copy
Using Connect Copy Auto Reset when using Connect Copy The machine exits Connect Copy mode automatically and returns to the initial condition after a certain period of time has lapsed after job completion. This is called “Auto Reset”. Note ❒ When the Auto Reset time of the sub-machine lapses when it is processing an Interrupt Copy job, the sub-machine will return to its original position and the Interrupt Copy job will be cancelled.
Page 888: Copying Stored Documents Using Connect Print
Connect Copy Copying Stored Documents Using Connect Print You can print a document stored in the Document Server using the Connect Print function. Note ❒ The main machine is the one on which the document is stored. Press the {Document Server} key. Select the document to be printed.
Page 889 Using Connect Copy Note ❒ Some documents may not be displayed, depending on the security func- tion settings. ❒ To change the printing order, press the highlighted documents to cancel your selection. Select again in the desired order. ❒ You can also cancel all your selections by pressing the {Clear Modes} key. ❒...
Page 890: Using Job Preset In Connect Copy
Connect Copy Using Job Preset in Connect Copy You can make settings for the next Connect Copy job when the current job is still in progress on the main machine. When the current job finishes, the next job be- gins automatically. On the main machine, confirm that “...
Page 891 Using Job Preset in Connect Copy Press the {Start} key on the main machine. Press the {q} key when you have finished scanning all the originals. When placing multiple originals in the ADF, wait till the first original has been fed before placing the next. Scanning begins.
Page 892: Connect Copy Job Flow
Connect Copy Connect Copy Job Flow The job flow depends on the status of the two machines. When One of the Two Machines is Idle One of the machines is copying Original A. APF037S...
Page 893: Using The Idle Machine As The Main Machine (Connect Copy)
Connect Copy Job Flow Using the idle machine as the main machine (Connect Copy) Make Connect Copy settings for Original B on machine <2> (the idle machine). APG030S Machine <2> begins copying Original B. Machine <1> also starts copying Original B when it has finished with Original A. APG031S Sub-machine Main machine...
Page 894: Using The Machine Currently Copying As The Main Machine (Connect Copy: Job Preset)
Connect Copy Using the machine currently copying as the main machine (Connect Copy: Job Preset) Make Connect Copy settings for Original B on machine <1> (the machine currently in use). APG032S When machine <1> has finished with Original A, Connect Copy is activat- ed and both machines begin copying Original B.
Page 895: When Both Machines Are Copying The Same Number Of Originals (Connect Copy: Job Preset)
Connect Copy Job Flow When both machines are copying the same number of originals (Connect Copy: Job Preset) Make Connect Copy settings for Original C on machine <1> . APG034S When machine <1> has finished with Original A, it begins copying Origi- nal C.
Page 896: When One Machines Is Copying A Larger Number Of Originals (Connect Copy: Job Preset)
Connect Copy When one machines is copying a larger number of originals (Connect Copy: Job Preset) Make Connect Copy settings for Original C on machine <1> . APG037S When machine <1> has finished with Original A, it begins copying Origi- nal C.
Page 897: Document Server
4. Document Server Using the Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later ap- plying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used.
Page 898: Document Server Display
Document Server Document Server Display Following explains the screens and icons displayed in the Document Server function. ❖ Document Server initial display APG062S The operational status or message Keys for the operation are displayed. is displayed. An icon that corresponds to a The currently selected screen's title stored function is displayed.
Page 899: Simplified Display
Relationship between Document Server and Other Functions Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. APG044S ❖...
Page 900: Preview Display
Document Server Preview Display Following explains the preview display displaying procedure and the items dis- played on this screen. The Preview Display appears after scanning completes. You can also display stored documents on the preview display. For details, see “Displaying the List of Stored Files”, Scanner Reference.
Page 901 Relationship between Document Server and Other Functions Note ❒ When the preview is already selected from another function, the preview screen function may become unusable. ❒ The preview display is also not available when the paper size is larger than ❒...
Page 902: Using The Document Server
Document Server Using the Document Server Following describes how to use the Document Server. Storing Data Following describes the procedure for storing documents on the Document Server. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
Page 903 Using the Document Server Press the {Document Server} key. APG055S Press [Scan Original]. Above operation sets up the user name, document name and password. When not changing a document name, the name will be automatically set. Set the original. Specify the original scanning conditions. Press the {Start} key.
Page 904: To Register Or Change A User Name
Document Server Note ❒ Enter a four- to eight-digit password. ❒ By default, data stored in the Document Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See “Administrator Tools”, General Settings Guide. ❒...
Page 905: To Register Or Change A User Name
Using the Document Server To register or change a user name (When using a user name not registered to the Address Book) Following describes the procedure for registering or changing a user name to be attached to a stored document. Display the original scan screen.
Page 906: To Change A File Name
Document Server To register or change a user name (When no name is registered to the Address Book) Following describes the procedure for registering or changing a user name to be attached to a stored document. Display the original scan screen. Press [User Name].
Page 907: To Set Or Change A Password
Using the Document Server Note ❒ In step , pressing [Backspace] allows you to delete up to any desired location. ❒ You can enter up to 20 characters for a document name. In the list, however, up to 16 characters are displayed as the document name. If above limits are exceeded, the list will display up to 15 characters for the document name.
Page 908: Changing User Name, File Name Or Password Of A Stored Document
Document Server Changing User Name, File Name or Password of a Stored Document Following describes the procedure for changing a user name, document name or password. Press the {Document Server} key. Select the document whose user name, document name or password is to be changed.
Page 909: Checking The Details Of A Stored Document
Using the Document Server Checking the Details of a Stored Document Following describes the procedure for displaying details of a stored document. Press the {Document Server} key. Select the document whose details are to be displayed. When a password is set, enter it and then press [OK]. Press [Details].
Page 910: Searching For A Stored Document
Document Server Searching for a Stored Document Following describes the procedure for searching a stored document from user name or document name. You can rearrange the currently chronologically ordered documents in any de- sired order. ❖ To search by file name Following describes the procedure for searching a stored document from the document name.
Page 911: To Search By User Name
Using the Document Server To search by user name Following describes the procedure for searching a stored document from the user name. Press the {Document Server} key. Press [User Name]. When specifying a registered user name, select the user name and then press [OK].
Page 912: Printing A Stored Document
Document Server Printing a Stored Document Following describes the procedure for printing a stored document. Using Web Image Monitor allows you to print a document stored in the Docu- ment Server from your PC. Press the {Document Server} key. Select the document to be printed. When a password is set, enter it and then press [OK].
Page 913: When Interrupting Printing
Using the Document Server Note ❒ You can search the target document using, in step , [User Name] or [File Name] situated in the left side of the screen. ❒ Some of the selected document may not be printed due to the difference in the size or resolution.
Page 914: Changing Number Of Print Copies While Printing Is In Progress
Document Server Changing Number of Print Copies while Printing is in Progress Following describes the procedure for changing the number of print copies after printing is stared. Important ❒ This feature is enabled when the sort function is selected in the printing con- ditions.
Page 915: Printing The First Page
Using the Document Server Press [Continue]. Printing will be resumed. Note ❒ You can search the target document using, in step , [User Name] or [File Name] situated in the left side of the screen. ❒ In the display order field of step , you can sort the documents by [User Name], [File Name], [Date].
Page 916: Printing A Specified Page
Document Server Printing a Specified Page You can print the specified page alone of the document selected from the docu- ment selection screen. When two or more documents are selected, the specified page of the respective documents is printed. Select the document to be printed. When a password is set, enter it and then press [OK].
Page 917: Edit File
Using the Document Server Press [Specify Range]. Specify the printing start page from the number keys and then press the {q} key. Specify the printing end page from the number keys and then press the {q} key. Press the {Start} key. Note ❒...
Page 918: Inserting Documents
Document Server Enter the new file name. Press [OK]. Note ❒ You can combine up to 30 files. ❒ The print settings for the file selected first are stored. ❒ If you do not set the file name in step , the name of the file selected first will be the name of the combined file.
Page 919: Copying Documents
Using the Document Server Press [Delete Pages]. Enter the number of the page you want to delete using the number keys. If you want to delete a series of pages, press [Page to Page], and then enter the number of the last page you want to delete. Press [OK].
Page 920: Print Backup
Document Server Print Backup You can store registered documents to an external device. Important ❒ You must prepare the extended data conversion board. ❒ You cannot copy a selected document that is currently being used by another function. Press the {Document Server} key. Select the document you want to copy.
Page 921: Displaying A Document In Document Server With Web Image Monitor
Using the Document Server Press [Delete File]. Press [Yes]. Note ❒ You can delete the stored documents at a time. See “Administrator Tools”, General Settings Guide. ❒ Using Web Image Monitor allows you to delete a document stored in the Document Server from your PC.
Page 922: Downloading Stored Documents
Document Server Click [Document Server]. The list of documents in the Document Server will be displayed. Click of the document you want to confirm. Information of the document will be displayed. Confirm contents of the document. Note ❒ You can change the document list display format in step .
Page 923: Appendix
5. Appendix Following describes the copy machine's specifications and the function compat- ibility. Function Compatibility A given combination of the copy features may or may not be available depend- ing on the order of its setup. Blank space: Combination available ×: Combination unavailable (Precedence is given to the function selected earlier) •: Combination unavailable (Precedence is given to the function selected later) Following lists the combinations of functions.
Page 924 Appendix The following combinations are not possible: Front/Back Cover with 2 Sided → 1 Sided Back Cover with Auto Paper Select, except in the printing condition screen in Docu- ment Server. Designate/Chapter with 2 Sided → 1 Sided Combine with Designate/Chapter with Document Server Slip Sheets with Book →...
Page 925: Supplementary Information
Supplementary Information Supplementary Information Following describes the detailed specifications of the respective functions. ❖ Mixed Size Mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • You can place originals of two different sizes at a time. •...
Page 926 Appendix • Inch version 400% (Area ratio 16 times): - " × 8 "→11" × 17" 200% (Area ratio 4 times): 5 " × 8 " × 14" 155% (Area ratio 2 times): 5 "→8 " × 11"→11" × 17" 129%: 8 "...
Page 927 Supplementary Information ❖ Sort The following table shows you the numbers of copies that the tray can hold. Remove copies from the tray when the maximum is exceeded. • Finisher SR5000 (upper tray) Paper size Number of copies " × 11" or smaller 500 sheets A4, 8 "...
Page 928 Appendix • If you use the Auto Paper Select function in Mixed Size mode, the machine selects the proper size of paper and staples it even if you place different siz- es of originals. Set the size of paper you want to use in the paper tray be- forehand.
Page 929 Supplementary Information • When [Staple: Center] is selected, copies are stapled using the saddle stitch stapler, folded in half and then delivered. • When [Staple: Center] is selected with the Booklet or Magazine function, copies are stapled using the saddle stitch stapler, folded like a magazine and then delivered.
Page 930 Appendix • Even if you place different size originals in the ADF, appropriate size of copy paper can be automatically selected and stapled using the Mixed Size mode and Auto Paper Select function. Load the paper you want to use in the paper trays beforehand.
Page 931 Supplementary Information ❖ Combine • In this mode, the machine selects the reproduction ratio automatically. This reproduction ratio depends on copy paper sizes and the number of originals. • The reproduction ratios you can specify are 25 - 400%. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within available range.
Page 932 Appendix ❖ Erase • The width of the erased margin varies depending on the reproduction ratio. • If the size of the original is different from sizes listed in the following chart, the erased margin might be shifted: • Metric version Exposure glass: A3L, B4 JISL, A4KL, B5 JISKL, A5L ADF: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, A5KL •...
Page 933 Supplementary Information ❖ Page Numbering • When page numbering is used with Combine mode, page numbers are printed as follows: • Page Numbering per original: With 1 Sided/2 Sided using the Combine function GCANPE0E With the Magazine or Booklet function GCANPE1E •...
Page 934 Appendix ❖ Front Cover, Front/Back Cover • If Blank mode is selected, the cover is not be counted as a copy. • Front and back covers are two-sided copied depending on the settings made in Display Time in Cover Sheet Tray of User Tools (System Settings). •...
Page 935 Supplementary Information ❖ Connect Copy Important ❒ Do not use the connecting cable with other equipment. ❒ Always turn off the main power of the main and sub-machines when be- fore disconnecting the cable. Otherwise it might lead to malfunctioning of the two machines.
Page 936 INDEX 1 Sided 16 Pages → Combine 2 Side Center 1 Sided 2 Pages → Combine 1 Side Center/Border Erase 1 Sided 4 Pages → Combine 1 Side Center Erase 1 Sided 4 Pages → Combine 2 Side Centering 1 Sided 8 Pages → Combine 1 Side Changing a Stored Program 1 Sided 8 Pages →...
Page 937 Date Holding print jobs Date Stamp How to fold Default How to fold and unfold copies to make a booklet Deleting a Document How to fold and unfold copies to Deleting a job make a magazine Deleting a Program How to Read This Manual Deleting jobs How to unfold Deleting Pages...
Page 938 Notice Ratio Number keys Recalling a Program Regular sizes Repeat Reproduction Ratio One-Sided Combine Revers onto 1-Sided Pages Reverse orientation Option Rotate Sort Order of Copy Output Orientation Original Original Orientation SADF Original orientation SADF mode Original orientation and completed copies Sample copy Original orientation position Sample Print...
Page 939 Tab stock Various sizes Text Text/Photo Thin mode What You Can Do with This Machine Thin Paper When both machines are copying the To change a file name same number of originals To change job contents after checking When Both Machines are in Use To check job contents When copying onto Regular Size Paper To delete a job after checking its contents...
Page 940 B235-7657...
Page 941 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks ® ® PostScript , Acrobat are registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 942 EN USA B235-7657...

Ricoh MP9000 Operating Instructions Manual

Table of Contents

What You Can Do with this Machine

Notice

How to Read this Manual

Safety Information

Positions of RWARNING and RCAUTION Labels

ENERGY STAR Program

1 Getting Started

Guide to Components

Control Panel

Display Panel

When the Authentication Screen Is Displayed

Changing Modes

Turning on the Power

2 Entering Text

3 Appendix

Dos and Don'ts

Software and Utilities Included on the CD-ROM

Copy Paper

Index

Table of Contents

How to Read this Manual

Display

Accessing User Tools (System Settings)

Connecting to the Interfaces

1 Connecting the Machine

Network Settings

General Features

2 System Settings

Timer Settings

Interface Settings

File Transfer

Administrator Tools

System Settings on Main and Sub-Machines

3 Tray Paper Settings

Items of Tray Paper Settings

Tray Paper Setting on Main and Sub-Machines

General Features

4 Copier/Document Server Features

Reproduction Ratio

Edit

Stamp

Input/Output

Settings for the Document Server

Copier/Document Server Features on Main and Sub-Machines

List / Test Print

5 Printer Features

Maintenance

System

Host Interface

PCL Menu

PS Menu

PDF Menu

General Settings

6 Scanner Features

Scan Settings

Send Settings

Address Book

7 Registering Addresses and Users for Scanner Functions

Registering Names

Authentication Information

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering SMTP and LDAP Authentication

Changing the Display Language

8 Other User Tools

Inquiry

Counter

9 Appendix

Adjustment Settings for Operators

Specifications for the Main Unit

Specifications for Options

Information about Installed Applications

Index

Table of Contents

How to Read this Manual

Indicators