Page 1 Operating Instructions About This Machine Getting Started Entering Text Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents . ❒...
Page 4 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 5: What You Can Do With This Machine
What You Can Do with This Machine This section introduces the features of this machine. Note ❒ For details about options, see “Options”. Reference p.19 “Options” Copier, Printer, Scanner, and Fax Functions This machine provides copier, printer (optional), and scanner (optional) func- tions.
Page 6: Utilizing Stored Documents
Utilizing Stored Documents You can store files of originals scanned by this machine, or files sent from other computers, onto the hard disk of the machine. You can print the stored docu- ments, as well as change print settings and print multiple documents (Document Server).
Page 7: Paperless Fax Transmission And Reception
Paperless Fax Transmission and Reception You can store received fax messages on the machine's hard disk, instead of print- ing them onto paper. ❖ Reception You can store received fax documents in electrical format without printing it onto paper. BFN003S •...
Page 8: Fax Transmission And Reception Over The Internet
Fax Transmission and Reception Over the Internet This machine supports Internet Fax and IP-Fax. BFN005S ❖ Internet Fax This machine converts scanned document images to e-mail format, and trans- mits and receives this data over the Internet. • To send a document, specify an e-mail address instead of dialing the des- tination telephone number (Internet Fax Transmission).
Page 9: Connecting Two Machines For Copying
Connecting Two Machines for Copying You can connect two machines together with Copy Connector (optional). When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simul- taneously (Connect Copy).
Page 10: Using The Scanner In A Network Environment
Using the Scanner in a Network Environment You can use a scanner over the network. ANP037S • You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See “Sending Scan Files by E-mail”, Scan- ner Reference.
Page 11: Administrating The Machine/Protecting Documents (Security Functions)
Administrating the Machine/Protecting Documents (Security Functions) You can prevent information leakage by managing the machine and protecting documents. ANP038S • You can protect documents from unauthorized access and stop them from be- ing copied without permission. See Security Reference. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization.
Page 12: Preventing An Unauthorized Copy
Preventing an Unauthorized Copy You can embed a pattern in the printed document to prevent it from being copied. ANP001S • Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security Unit (op- tional), protected pages are grayed out in the copy, preventing confidential information from being copied.
Page 13: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Printer, Scanner, and Fax Functions ............iii Utilizing Stored Documents..................iv Paperless Fax Transmission and Reception.............. v Fax Transmission and Reception Over the Internet..........vi Connecting Two Machines for Copying ..............
Page 14 2. Entering Text Entering Text ......................35 Available Characters ....................35 Keys .........................35 How to Enter Text ....................36 3. Appendix Dos and Don'ts.....................39 Software and Utilities Included on the CD-ROM ..........40 Viewing the contents of the CD-ROM ..............40 Printer Drivers for This Machine................41 TWAIN Driver ......................43 LAN-Fax Driver ......................44 DeskTopBinder Lite....................45...
Page 15: Notice
Notice Important Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 16: Regulatory Information
Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 Product Name: Multi Function Peripheral Model Number: 8060/8070/8080/MP 6000/MP 7000/MP 8000/LD260/LD270/LD280/ Aficio MP 6000/Aficio MP 7000/Aficio MP 8000 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003.
Page 17: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes.
Page 18: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 19 Handling power cords and power plugs This section explains safety precautions about handling power cords and power plugs. R WARNING: • Connect the machine to the power source specified on the inside front cover of this manual and do not use any other power sources. Connect the power cord directly to a wall outlet and do not use an extension cord.
Page 20 Handling the main machine This section explains safety precautions about handling the main machine. R WARNING: • Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs: • You spill something into the machine. •...
Page 21 Handling the machine's interior This section explains safety precautions about handling the machine's interior. R WARNING: • To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this man- ual.
Page 22 R CAUTION: • To avoid fire or machine failure, do not use aluminum foil, carbon paper, or similar conductive paper. • Do not open toner containers forcefully. Toner can spill, dirtying your clothes or hands, and possibly resulting in accidental ingestion. •...
Page 23: Positions Of Rwarning And Rcaution Labels
Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. BFN050S BFN051S The inside of the machine could be very hot. Do not touch the parts which a label is put on.
Page 24 BFN053S Do not touch the parts a label indicates. The inside of the machine could be very hot. Caution should be taken when removing misfed paper. BFN054S BFN055S Do not touch the parts a label indicates. The inside of the machine could be very hot.
Page 25 BFN057S Keep your hands clear of the finisher tray when removing paper jam. You might trap your fingers if you do not. BFN058S BFN059S Keep your hands clear of the booklet finisher tray when pulling out or pushing in the finisher's staple unit, or removing paper jam. You might trap your fingers if you do not.
Page 26 BFN061S BFN062S Do not touch! Surface may be very hot.
Page 27: Energy Saving Functions
Energy Saving Functions To reduce power consumption, this machine has the following functions: ❖ Low Power Mode • If this machine remains idle for a specified period, it automatically reduces its electrical consumption. • The default period the machine waits before entering Low Power Mode is 1 minute.
Page 28: Machine Types
Machine Types This machine comes in three models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Type 3 Copy speed 60 copies/minute ; 120 70 copies/minute ; 140 80 copies/minute ;...
Page 30: Getting Started
1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. ANP074S Auto Document Feeder (ADF) Copy tray (optional) Load a stack of originals here. They will Copied or printed paper is delivered here.
Page 31 Getting Started ACC015S Ventilation holes Bypass tray Prevent overheating. Do not obstruct the Use to print on OHP transparencies, label ventilation holes by placing an object paper (adhesive labels), translucent pa- near it or leaning things against it. If the per, postcards and custom size paper.
Page 32: Options
Guide to Components Options This section introduces the names and functions of main optional parts. External Options This section provides explanations about external options. ANP006S Output Jogger 3,000Sheet-50Sheet Staple Finisher Attached to 3,000Sheet-100Sheet Staple Sorts, stacks, staples and punches copies. Finisher and Booklet finisher to tidy the *6: Finisher upper tray printout.
Page 33 Getting Started Internal Options This section provides explanations about internal options. • Fax unit Allows you to use the facsimile function. • Printer/Scanner unit Allows you to use the printer and scanner functions. • USB 2.0 Interface Board Allows you to connect a variety of external devices. •...
Page 34: Control Panel
Control Panel Control Panel This section introduces the names and functions of the components on the con- trol panel. This illustration shows the control panel of the machine with options fully in- stalled. BFN040S Screen contrast knob Display panel Adjusts the brightness of the display panel. Shows the operation status, error mes- sages, and function menus.
Page 35 Getting Started Operation switch Number keys Press this switch to turn the power on Use to enter the desired number of cop- (the On indicator lights up). To turn the ies, or data for a selected function. power off, press this switch again (the On Alert indicator indicator goes off).
Page 36: Display Panel
Display Panel Display Panel The display panel shows machine status, error messages and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .
Page 37: Simplified Display
Getting Started Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BFN041S ❖...
Page 38: When The Authentication Screen Is Displayed
When the Authentication Screen is Displayed When the Authentication Screen is Displayed When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, the Authentication Screen appears on the screen. Unless a valid user name and password are entered, operations are not possible with the machine.
Page 39: Login (Using The Control Panel)
Getting Started Login (Using the Control Panel) Follow the procedure below to log on when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is set. Press [Enter] for [Login User Name]. Enter a login user name, and then press [OK]. Press [Enter] for [Login Password].
Page 40: Log Off (Using The Control Panel)
When the Authentication Screen is Displayed Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is set. Press the {Login/Logout} key. BFN042S Press [Yes]. Login (Using a Printer Driver) When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, make encryption settings in the printer...
Page 41: Login (Using Web Image Monitor)
Getting Started Login (Using Web Image Monitor) This section explains how to log onto the machine via Web Image Monitor. Click [Login]. Enter a login user name and password, and then click [Login]. Note ❒ For user code authentication, enter a user code in [User Name], and then click [OK].
Page 42: Changing Modes
Changing Modes Changing Modes Note ❒ You cannot switch modes during interrupt copying or initial setup. ❒ The copying screen is displayed as default after power on. You can change this default setting. For the setting procedure, see “General Features”, Gener- al Settings Guide.
Page 43: Turning On The Power
Getting Started Turning On the Power This section discusses how to turn on/off the power. ❖ Power supply This machine has two power switches: Operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make copies.
Page 44: Turning On The Power
Turning On the Power Turning On the Power Turn on the power as follows: Press the Operation switch. The On indicator lights up. BFN043S Note ❒ If the power is not turned on when the operation switch is pressed, check if the main power switch is on.
Page 45: Turning Off The Main Power
Getting Started Turning Off the Main Power Turn off the main power as follows: Important ❒ Do not turn off the main power switch when the On indicator is lit or blink- ing. Failure to observe this may result in damage to the hard disk or memory, leading to malfunction.
Page 46: Saving Energy
Turning On the Power Saving Energy This machine has the following two energy saving functions. ❖ Energy Saver If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode.
Page 47 Getting Started...
Page 48: Entering Text
2. Entering Text This section describes how to enter characters. Entering Text When you enter a character, it is shown at the position of the cursor. If there is a character already at the cursor position, the entered character is shown before that character.
Page 49: How To Enter Text
Entering Text How to Enter Text You can enter text as described below. Press [Shift] to switch between uppercase and lowercase. Press the letters you want to enter. Deleting Characters Press [Backspace] or [Delete All] to delete characters. Entering Symbols Press [Symbol Entry] to enter into the Symbols mode.
Page 50 Entering Text Selecting a User Text You can select and use a User Text that is registered in [Program / Change / Delete User Text]. For details about registering User Texts, see “General Features”, General Set- tings Guide. Press [User Text]. Select the User Text you want to use.
Page 51 Entering Text...
Page 52: Appendix
3. Appendix This section describes Dos and Don'ts, key accessories, copy paper, and consum- ables. Dos and Don'ts The following items should be followed during use of this machine. R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
Page 53: Software And Utilities Included On The Cd-Rom
Appendix Software and Utilities Included on the CD-ROM CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scan- ner/PostScript Drivers and Utilities”, and “manual CD-ROMs”. PS Driver is stored in “Scanner/PostScript Drivers and Utilities”. In the “manual CD-ROMs”, manuals are stored in PDF format. The following are included in the separate CD-ROMs: ❖...
Page 54: Printer Drivers For This Machine
Software and Utilities Included on the CD-ROM Printer Drivers for This Machine Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities”. Printer Language PCL 6 PCL 5e RPCS PostScript 3...
Page 55 Appendix ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5e and PCL 6) are included on the CD- ROM that comes with this machine. These drivers allow your computer to communicate with this machine via a printer language. ❖...
Page 56: Twain Driver
Software and Utilities Included on the CD-ROM TWAIN Driver This section describes the file path to and system requirements of the TWAIN driver. This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner, this driver must be installed. ❖...
Page 57: Lan-Fax Driver
Appendix LAN-Fax Driver This section describes the file path and system requirements of the LAN-Fax driver. Important ❒ You can install the LAN-Fax driver from the CD-ROM provided with this ma- chine or download it from the supplier's Web site. If your operating system is Windows XP x64/Vista x64 or Windows Server 2003/2003 R2 x64, you must download the LAN-Fax driver from the supplier's Web site.
Page 58: Desktopbinder Lite
Software and Utilities Included on the CD-ROM DeskTopBinder Lite This section explains the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files.
Page 59: Smartdevicemonitor For Admin
Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address. We recommend that network administrators use this applica- tion. ❖ File path SmartDeviceMonitor for Admin is stored in the following folder in the CD- ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\ADMIN\DISK1...
Page 60: Desktopbinder-Smartdevicemonitor For Client
Software and Utilities Included on the CD-ROM DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\CLIENT\DISK1...
Page 61: Copy Paper
Appendix Copy Paper This section describes recommended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following table shows recommended types, sizes, and capacity of copy pa- per loadable in each tray. Important ❒ If you use damp or curled paper, a staple clogging or paper jam may occur. Paper ca- Paper type and Tray type...
Page 62 Copy Paper Paper ca- Paper type and Tray type Metric version Inch version weight pacity Bypass Tray 52.3-216 g/m A3L, A4L, A5L A3L, sheets (14-57.6 lb.) 11" × 17"L, 8 " × (52.3-105 " × 8 14"L, 5 "L, (14- B4 JISL, A4K, B5 B4 JISL, A4KL, B5 28 lb.))
Page 63 Appendix " × 14" size paper. (2,500 The Extension unit (optional) is required to load B4 JIS or 8 sheets can be loaded in this tray.) When loading paper, make sure the stack height does not exceed the lower limit mark of the paper tray.
Page 64: Unusable Paper
Copy Paper Unusable Paper This section describes paper unusable on this machine. R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ Do not use any of the following kinds of paper or a fault might occur: •...
Page 65: Paper Storage
Appendix Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...
Page 66: Specifications For The Main Unit
Specifications for the Main Unit Specifications for the Main Unit ❖ Configuration: Console ❖ Photosensitivity type: OPC drum ❖ Original scanning: CCD-CIS ❖ Copy process: Dry electrostatic transfer system ❖ Development: Dry two-component magnetic brush development system ❖ Fusing: Heating roll pressure system ❖...
Page 67 Appendix ❖ Copy paper size: • Trays: A3L - A5KL, 11" × 17"L - 5 " × 8 "KL, 8K (267 × 390 mm)L, 16K (195 × 267 mm)KL • Bypass Tray: A3L, 11" × 17"L - A6L • Bypass (custom size): Vertical: 100 - 305 mm, 4"...
Page 68 Specifications for the Main Unit ❖ Reproduction ratio: • Metric version: • Enlargement: 400%, 200%, 141%, 122%, 115% • Full Size: 100% • Reduction: 93%, 82%, 75%, 71%, 65%, 50%, 25% • Inch version: • Enlargement: 400%, 200%, 155%, 129%, 121% •...
Page 69 Appendix ❖ Space for mainframe (W × D): 1,175 × 790 mm, 46.3" × 31.1" ❖ Noise emission • Sound Power Level: • Mainframe only Type 1 Type 2 Type 3 Stand-by Less than 51 dB(A) Less than 51 dB(A) Less than 51 dB(A) Copying Less than 70 dB(A)
Page 70: Document Server
Specifications for the Main Unit Document Server ❖ HDD: 80 GB ❖ HDD (Document Server): 36.4 GB ❖ Capacity: • Copy: Approx. 2,000 pages (ITUT-No.4 chart) • Batch mode: Approx. 2,000 pages (ITUT-No.4 chart) • Printer: Approx. 1,000 pages (600 dpi) •...
Page 71: Auto Document Feeder
Appendix Auto Document Feeder ❖ Mode: Batch (SADF) mode, Mixed Sizes mode, Paper Orientation mode ❖ Original size: Metric version: • A3L - B6 JISKL (1-sided originals) • A3L - A5KL (2-sided originals) Inch version: • 11" × 17"L - 5 "...
Page 72: Specifications For Options
Specifications for Options Specifications for Options Note ❒ Specifications are subject to change without notice. Mailbox ❖ Number of trays: 9 trays ❖ Paper size: , 11" × 17"L, 8 " × 14"L, A3L, B4 JISL, A4KL, B5 JISKL, A5KL "...
Page 73: Booklet Finisher
Appendix Booklet Finisher Finisher Upper Tray: ❖ Paper size: Without Z-fold: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, 11" × 14"L, 10" × 15"L, 10" × 14"L, 8 " × 14"L, 8 " × 13"L, 8 "...
Page 74 Specifications for Options ❖ Stack capacity: Without Z-fold: • 2,000 sheets (A4KL, 8 "×11"KL) (80 g/m , 20 lb.) • 1,000 sheets (A3L, B4 JISL, A4L, B5 JISKL, 11"×17"K, 8 "×14"L, "×11"L, 12"×18"KL) (80 g/m , 20 lb.) • 500 sheets (A5K) (80 g/m , 20 lb.) •...
Page 75 Appendix ❖ Staple position: 4 position (Top, Top Slant, Bottom, 2 Staples) Booklet Tray: ❖ Saddle stitch paper size: A3L, B4 JISL, A4L, B5 JISL, 11"×17"L, 8 "×14"L, 8 "×11"L, 12"×18"L ❖ Saddle stitch paper weight: 64 - 90 g/m , 17 - 28 lb.
Page 76: 3,000Sheet-50Sheet Staple Finisher
Specifications for Options 3,000Sheet-50Sheet Staple Finisher Finisher Upper Tray: ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, 11" × 14"L, 10" × 15"L, 10" × 14"L, 8 " × 14"L, 8 " × 13"L, "...
Page 77 Appendix ❖ Staple capacity: Without Mixed Size: " × 11"KL) (80 g/m • 50 sheets (A4KL, B5 JISKL, 8 , 20 lb.) • 30 sheets (A3L, B4 JISL, 11" × 17"L, 8 " × 14"L) (80 g/m , 20 lb.) With Mixed Size: •...
Page 78: 3,000Sheet-100Sheet Staple Finisher
Specifications for Options 3,000Sheet-100Sheet Staple Finisher Finisher Upper Tray: ❖ Paper size: Without Z-fold: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, 11" × 17"L, 11" × 14"L, 10" × 15"L, 10" × 14"L, 8 " × 14"L, 8 "...
Page 79 Appendix ❖ Stack capacity: Without Z-fold: " × 11"K) (80 g/m • 3,000 sheets (A4K, B5 JISK, 8 , 20 lb.) • 1,500 sheets (A3L, B4 JISL, A4L, B5 JISL, 11" × 17"L, 8 " × 14"L, " × 11"L, 12" × 18"L) (80 g/m , 20 lb.) "...
Page 80: Punch Unit (Booklet Finisher, 3,000Sheet-50Sheet Staple Finisher)
Specifications for Options Punch Unit (Booklet Finisher, 3,000Sheet-50Sheet Staple Finisher) ❖ Paper size: Punch unit type Paper size L: A3, B4, A4, B5, A5, 11" × 17", 8 2 & 4 holes type: 2 holes "×14", 8 "×11", " × 8 "...
Page 81: Punch Unit (3,000Sheet-100Sheet Staple Finisher)
Appendix Punch Unit (3,000Sheet-100Sheet Staple Finisher) ❖ Paper size: Punch unit type Paper size L: A3, B4 JIS, A4, B5 JIS, A5, B6 JIS, A6, 11" × 17", 2 & 4 holes type: 2 holes " × 8 "×14", 8 "×11", 5 "...
Page 82: Z-Folding Unit
Specifications for Options Z-folding Unit Note ❒ To use the Z-folding unit, the Booklet Finisher or 3,000Sheet-100Sheet Staple Finisher is required. ❖ Paper size: A3L, B4 JISL, A4L, 12" × 18"L, 11" × 17"L, 8 " × 14"L, 8 " × 11"L ❖...
Page 83: Large Capacity Tray (Lct)
Appendix Large Capacity Tray (LCT) ❖ Paper size: " × 11"K A4K, B5 JISK, 8 ❖ Paper weight: 52 - 127.9 g/m , 14 - 34 lb. ❖ Paper capacity: 4,000 sheets (80 g/m , 20 lb.) ❖ Power consumption Maximum.
Page 84: Specifications For Others
Specifications for Others Specifications for Others ❖ A3/11" × 17" Tray Unit Type 1075 (option) You can load A3L or 11" × 17"L paper in the tray 1 using this unit. " × 14" Tray Unit (option) ❖ B4 JIS/8 "...
Page 85: Index
INDEX Energy saver 3,000Sheet-100Sheet Staple Finisher Energy Saver key 3,000Sheet-50Sheet Staple Finisher Energy saving Energy saving functions A3/11" × 17" Tray Unit Enter Administrating the machine Entering symbols /protecting documents Entering text Alert indicator Enter key (# key) Auto Document Feeder Entry screen Auto Document Feeder (ADF) Environments...
Page 86 Key arrangement Registered Program key Regulatory Information LAN-Fax driver Large Capacity Tray (LCT) Safety during operation Login Safety information Login/Logout key Safety precautions Log off Sample Copy key Low Power mode Scanner functions Screen contrast knob Security functions Simplified Display Machine types Simplified Display key Mailbox...
Page 87 Ventilation holes Viewing the contents of the CD-ROM WARNING labels What you can do with this machine Z-folding unit D052-7352...
Page 88 The Bluetooth word mark and logos are registered trademarks owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare, IPX, IPX/SPX are either registered trademarks or trademarks of Novell, Inc.
Page 89 Type for 8060/MP 6000/LD260/Aficio MP 6000 Type for 8070/MP 7000/LD270/Aficio MP 7000 Type for 8080/MP 8000/LD280/Aficio MP 8000 EN USA D052-7352...
Page 90 Quick Reference Copy Guide D0527257 Please put this guide above your machine Please put this guide above your machine Document Server (2. Copying) 6. {Program} key 15. {#} key (Enter key) 1. Screen contrast knob 10. Operation switch 2. {User Tools/Counter} key 11.
Page 91 Quick Reference Fax Guide B8197605 Please put this guide above your machine Please put this guide above your machine How to send a fax... How to cancel a transmission... (1. Transmission) 6. {Clear Modes} key 13. {Clear/Stop} key (1. Transmission) 1.
Page 92 Draft051110 Quick Reference Printer Guide ,"$%#" Please follow these instructions using your PC Please follow these instructions using your PC How to install the printer driver... How to use Web Image Monitor... A Start your Web browser. Users of Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2 can install printer driver easily using the B In your browser's address bar, enter the following: supplied CD-ROM.
Page 93 Quick Reference Scanner Guide ,"$%##" Please put this guide above your machine Please put this guide above your machine How to scan to Document Server... (3. Storing Files Using the Scanner Function) 1. { { { { { User Tools/Counter} } } } } key 4.
Page 94: Troubleshooting
Operating Instructions Troubleshooting When the Machine Does Not Operate As Wanted Troubleshooting When Using the Copy/Document Server Function Troubleshooting When Using the Facsimile Function Troubleshooting When Using the Printer Function Troubleshooting When Using the Scanner Function Adding Paper, Toner and Staples Clearing Misfeeds Remarks Read this manual carefully before you use this machine and keep it handy for future reference.
Page 95 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 96 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 97 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 98 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. When the Machine Does Not Operate As Wanted Indicators........................3 Panel Tone......................4 Checking Machine Status and Settings...............5 When the Function Status Indicator Lights Up in Red........8 When You Have Problems Operating the Machine..........9 When a Job Is Not Performed................13 2.
Page 99 4. Troubleshooting When Using the Printer Function When You Cannot Connect to the USB Interface ..........51 Messages Displayed When Installing the Printer Driver........52 Windows 2000......................52 Windows XP, Windows Server 2003................53 Windows Vista......................53 Messages Displayed When Using the Printer Function........54 Status Messages...................... 54 Messages Displayed on the Control Panel When Using the Printer Function ..55 Messages Printed on the Error Logs or Reports............57 Checking the Error Log ....................63...
Page 100 7. Clearing Misfeeds Removing Jammed Paper .................105 Locating Jammed Paper ..................106 When A Is lit ......................108 When B Is lit ......................108 When C Is lit......................108 When D Is lit......................109 When E Is lit ......................109 When F Is lit ......................110 When N Is Lit......................111 When P Is Lit......................112 When Q Is lit......................113 When R Is Lit......................114...
Page 102: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 104: Indicators
1. When the Machine Does Not Operate As Wanted This chapter describes basic troubleshooting procedures that are applicable to all functions of this machine. Indicators This section describes Indicators displayed when the machine requires the user to remove misfed paper, add paper, or perform other procedures. x: Misfeed indicator Appears when a misfeed occurs.
Page 105: Panel Tone
When the Machine Does Not Operate As Wanted Panel Tone The following table describes the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine condi- tions. Beep pattern Meaning Cause Two long beeps.
Page 106: Checking Machine Status And Settings
Checking Machine Status and Settings Checking Machine Status and Settings You can check the machine's system status. ❖ Maintenance Info You can check the following items under [Maintenance Info]: • [Remaining Toner] Displays the amount of remaining toner. • [No Staples] Displays the amount of remaining staples.
Page 107 When the Machine Does Not Operate As Wanted ❖ Machine Address Info You can check the following items under [Machine Address Info]: • [Fax No.] Displays the machine's fax number. • [H.323 Own Fax No.] Displays the machine's alias telephone number. •...
Page 108 Checking Machine Status and Settings Press each tab and check the contents. After checking the information, press [Exit]. The previous screen returns. Note ❒ [No Staple], [Punch Receptacle Full], [Output Tray Full], [Original Misfeed], [Paper Misfeed], and [Cover Open] appear only when these errors occur. ❒...
Page 109: When The Function Status Indicator Lights Up In Red
When the Machine Does Not Operate As Wanted When the Function Status Indicator Lights Up in Red When an indicator to the right of a function key lights up, press the correspond- ing function key. Then, follow the instructions displayed on the control panel. Problem Cause Solution...
Page 110: When You Have Problems Operating The Machine
When You Have Problems Operating the Machine When You Have Problems Operating the Machine The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Important ❒ Check the contact address and Serial No. of Machine shown in the call service message, and then contact your service representative.
Page 111 When the Machine Does Not Operate As Wanted Problem Cause Solution The scanned originals ex- • Press [Store File] to store pages that “ Memory is full. ceed the number of have been scanned. Delete unneces- Do you want to sheets/pages that can be sary files with [Delete File].
Page 112 When You Have Problems Operating the Machine Problem Cause Solution Misfeeds occur frequently. The staple cartridge is not The Booklet Finisher requires the sad- set correctly. dle stitch stapler cartridge also. See p.102 “Adding Staples”. An error message re- • When a misfeed mes- Clear misfed paper, and then open and mains, even if misfed pa- sage appears, it re-...
Page 113 When the Machine Does Not Operate As Wanted Note ❒ If you cannot make copies as you want because of paper type, paper size, or paper capacity problems, use recommended paper. See “Copy Paper”, About This Machine. ❒ Using curled paper often causes misfeeds, soiled paper edges, or slipped po- sitions while performing staple or stack printing.
Page 114: When A Job Is Not Performed
When a Job Is Not Performed When a Job Is Not Performed If you are not able to carry out your job, it may be that the machine is being used by another function. Wait until the current job is completed before trying again. In certain cases, you can carry out another job using a different function while the current job is being performed.
Page 115 When the Machine Does Not Operate As Wanted Function you want to se- Copier Facsimile Printer lect Function in progress × × × Transmission Opera- tion/Manual Recep- tion Operation × × × × × × × × × × × × Scanning an orig- inal for Memory Transmission...
Page 116 When a Job Is Not Performed Function you want to se- Copier Facsimile Printer lect Function in progress Printing from Document Server → Sending a Fac- simile from Doc- ument Server Printing Simultaneous operations are only possible after the preceding job documents are all scanned and [New Job] key appears.
Page 117 When the Machine Does Not Operate As Wanted...
Page 118: Troubleshooting When Using The Copy/Document Server Function
2. Troubleshooting When Using the Copy/Document Server Function This chapter describes likely causes of and possible solutions for copier/docu- ment server function problems. Messages Displayed When Using the Copy/Document Server Function This section describes the machine's main messages. If other messages appear, follow the instructions they contain.
Page 119 Troubleshooting When Using the Copy/Document Server Function Message Cause Solution The Punch function can- The following paper sizes are available Cannot punch this not be used with paper for Punch mode: paper size. size selected. • 2 holes: A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 11”×17”L, 11”×15”L, 11”×14”L, 10”×15”L, 10”×14”L, Legal (8...
Page 120 Messages Displayed When Using the Copy/Document Server Function Message Cause Solution The Staple function can- Select a paper size that can be used in Cannot staple pa- not be used with paper Staple mode. See “Supplementary In- per of this size. size selected.
Page 121 Troubleshooting When Using the Copy/Document Server Function Message Cause Solution This user code is not al- If the message continues to be displayed You do not have lowed to use the function and you cannot switch the screen, press the privileges to the {Energy Saver} key.
Page 122 Messages Displayed When Using the Copy/Document Server Function ❖ Connect Copy Message Cause Solution • The L indicator is lit. Press [Exit] on the main machine and Cannot connect to follow the instructions on the display. the sub-machine. • The hard disk of the Check the status sub-machine is mal- functioning.
Page 123 Troubleshooting When Using the Copy/Document Server Function Message Cause Solution The sub-machine has Continue copying using the main ma- Cannot print from stopped due to power chine. the sub-machine. failure or communication Sub-machine will error. be disconnected. Sort has not been selected Select the Sort function.
Page 124: When You Cannot Make Clear Copies
When You Cannot Make Clear Copies When You Cannot Make Clear Copies This section describes likely causes of and possible solutions for unclear copies. Problem Cause Solution Copies appear dirty. Image density is too high. Adjust the image density. See “Adjust- ing Copy Image Density”, Copy/Docu- ment Server Reference.
Page 125 Troubleshooting When Using the Copy/Document Server Function Problem Cause Solution Images appear only par- The paper is damp. Use paper that has been stored in the tially. recommended temperature and hu- midity condition. See “Copy Paper”, About This Machine. Black lines appear. The exposure glass or Clean them.
Page 126: When You Cannot Make Copies As Wanted
When You Cannot Make Copies As Wanted When You Cannot Make Copies As Wanted This section describes likely causes of and possible solutions for unclear copies. ❖ Basic Problem Cause Solution Misfeeds occur frequently. The number of sheets Load paper only as high as the upper loaded exceeds the capac- limit markings on the side fence of the ity of the machine.
Page 127 Troubleshooting When Using the Copy/Document Server Function Problem Cause Solution You cannot combine sev- Selected functions cannot Check the combination of functions eral functions. be used together. and make the settings again. See “Func- tion Compatibility”, Copy/Document Server Reference. When sorting, the pages The memory became full You can interrupt copying when the are divided into two...
Page 128 When You Cannot Make Copies As Wanted Problem Cause Solution In Margin Adjustment You set a wide erased Set a narrower margin with User Tools. mode, parts of the origi- margin. You can set the width between 0 - 30 nal image are not copied.
Page 129 Troubleshooting When Using the Copy/Document Server Function ❖ Duplex Problem Cause Solution Cannot print in duplex You have loaded paper Remove paper loaded on the bypass mode. on the bypass tray. tray. Load paper in another tray. Cannot print in duplex You have loaded paper Change the paper.
Page 130 When You Cannot Make Copies As Wanted Problem Cause Solution You cannot find out what You may not be able to You can switch the Select File screen be- is stored in a file. ascertain the contents of a tween [List] and [Thumbnail] display to file simply from the file check the contents of the file.
Page 131: Display During Connect Copy
Troubleshooting When Using the Copy/Document Server Function Display During Connect Copy This section describes about the display during Connect Copy. Problem Cause Solution [Connect Copy] is not dis- The sub-machine's main Turn on the main machine's main power. played. power is off. [Connect Copy] is not dis- Functions that cannot be Cancel the functions selected on the...
Page 132: If You Cannot Exit From Connect Copy
When You Cannot Make Copies As Wanted If You Cannot Exit from Connect Copy This section describes about causes and remedies if you cannot exit from Con- nect Copy. Problem Cause Solution Press the {Clear/Stop} key on the main There is no response Scanning is in progress.
Page 133: When Memory Is Full
Troubleshooting When Using the Copy/Document Server Function When Memory Is Full This section describes likely causes of and possible solutions for problems relat- ed to full memory. Message Cause Solution The scanned originals ex- Press [Print] to copy scanned originals Memory is full.
Page 134: Troubleshooting When Using The Facsimile Function
3. Troubleshooting When Using the Facsimile Function This chapter explains likely causes of and possible solutions for facsimile func- tion problems. Adjusting the Volume The following describes how to adjust the volume. You can change the volume of the following sounds that the machine makes. ❖...
Page 135 Troubleshooting When Using the Facsimile Function Check that [General Settings] screen appears. Press [Adjust Sound Volume]. Press [Lower] or [Louder] to adjust the volume, and then press [OK]. Press the {User Tools/Counter} key. The standby display appears. Note ❒ You can adjust the On Hook volume when you press the [On Hook]. See “On Hook Dial”, Facsimile Reference.
Page 136: Messages Displayed When Using The Facsimile Function
Messages Displayed When Using the Facsimile Function Messages Displayed When Using the Facsimile Function This section explains the machine's main messages. If other messages appear, follow their instructions. Message Cause Solution • Original jammed dur- Press [Exit], and then send the docu- Error occurred, ing Immediate Trans- ments again.
Page 137 Troubleshooting When Using the Facsimile Function Message Cause Solution The destination list is be- Wait until the message disappears. Do Updating the des- ing updated from the net- not switch off the power while this tination list... work using message is displayed. Please wait.
Page 138 Messages Displayed When Using the Facsimile Function Message Cause Solution The specified group con- To select destinations for sending by e- The specified tains some destinations mail, press [Select] for the message dis- group contains for sending by e-mail and played on the e-mail screen.
Page 139 Troubleshooting When Using the Facsimile Function Message Cause Solution Registering of user name • In [Facsimile Features], under [Initial Check whether is rejected by SIP server. Settings], select [SIP Settings], and there are any then check “SIP Server IP Address” network problems.
Page 140 Messages Displayed When Using the Facsimile Function Message Cause Solution Cannot find the DNS • Check that the DNS server IPv4 ad- Check whether server, SMTP Server or dress is correctly programmed us- there are any folder for forwarding. ing Web Image Monitor. See the network problems.
Page 141 Troubleshooting When Using the Facsimile Function Message Cause Solution No machine's e-mail ad- • Check that the e-mail address of Check whether dress is programmed. mail account is correctly pro- there are any grammed using [File Transfer] under network problems. [System Settings].
Page 142 Messages Displayed When Using the Facsimile Function Message Cause Solution Cannot find the DNS • Check that the DNS server IPv4 ad- Check whether server or POP3/IMAP4 dress is correctly programmed us- there are any server. ing Web Image Monitor. See the network problems.
Page 143 Troubleshooting When Using the Facsimile Function Note ❒ If the “ ” message ap- Check whether there are any network problems. pears, the machine is not correctly connected to the network or the settings of the machine are not correct. If you do not need to connect to a network, you can specify the setting so this message is not displayed, and then the {Facsim- ile} key no longer lights.
Page 144: When You Cannot Send Or Receive Fax Messages As Wanted
When You Cannot Send or Receive Fax Messages as Wanted When You Cannot Send or Receive Fax Messages as Wanted This section explains likely causes of and possible solutions for transmission and reception-related problems. ❖ Transmission/Reception Problem Cause Solution Both transmission and re- The modular cord may be Make sure that the modular cord is cor- ceiving are impossible.
Page 145 Troubleshooting When Using the Facsimile Function Problem Cause Solution Although a group specifi- The number of specified A maximum of 500 parties can be spec- cation was set for the fol- destinations exceeds the ified for a group. Check if there are over lowing, reception was not maximum number that the specified numbers registered in the...
Page 146 When You Cannot Send or Receive Fax Messages as Wanted Problem Cause Solution Misfeeds occur frequently. The copy paper is wrin- Use recommended paper. Use paper kled or has been fold- that has been stored in the recommend- ed/creased. ed temperature and humidity condi- tion.
Page 147: When Memory Is Full
Troubleshooting When Using the Facsimile Function ❖ Others Problem Cause Solution All fax documents stored When about one hour If any documents have been lost for this in memory have been passes after power to the reason, a Power Failure Report is auto- lost.
Page 148: When An Error Report Is Printed
When an Error Report Is Printed When an Error Report Is Printed An Error Report is printed if a document cannot be successfully sent or received. Possible causes include a problem with the machine or noise on the telephone line. If an error occurs during transmission, resend the original. If an error occurs during reception, ask the sender to resend the document.
Page 149: Turning Off The Main Power / In The Event Of Power Failure
Troubleshooting When Using the Facsimile Function Turning Off the Main Power / In the Event of Power Failure This section explains the machine status when the power is turned off or if the power fails. R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
Page 150: When An Error Occurs Using Internet Fax
When an Error Occurs Using Internet Fax When an Error Occurs Using Internet Fax This section explains reports that the machine sends if an Internet Fax error oc- curs. Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message.
Page 151 Troubleshooting When Using the Facsimile Function...
Page 152: Troubleshooting When Using The Printer Function
4. Troubleshooting When Using the Printer Function This chapter describes likely causes of and possible solutions for printer function problems. When You Cannot Connect to the USB Interface This section describes how to troubleshoot a problem related to USB connection. Problem Cause Solution...
Page 153: Messages Displayed When Installing The Printer Driver
Troubleshooting When Using the Printer Function Messages Displayed When Installing the Printer Driver This section describes what to do if a message appears when installing the print- er driver. The following describes operations when a message appears during installation of the printer driver. Message number 58 or 34 indicates that the printer driver cannot be installed using Auto Run.
Page 154: Windows Xp, Windows Server 2003
Messages Displayed When Installing the Printer Driver Windows XP, Windows Server 2003 This section describes the procedure under Windows XP or Windows Server 2003. On the [Start] menu, click [Printers and Faxes]. Click [Add a printer]. Follow the instructions in Add Printer Wizard. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 155: Printer Function
Troubleshooting When Using the Printer Function Messages Displayed When Using the Printer Function This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see “Turning On the Power”, About This Machine.
Page 156: Messages Displayed When Using The Printer Function
Messages Displayed When Using the Printer Function Messages Displayed on the Control Panel When Using the Printer Function This section describes likely causes of and possible solutions for the error mes- sages that appear on the control panel. Message Cause Solution •...
Page 157 Troubleshooting When Using the Printer Function Message Cause Solution An error has occurred in Turn off the main power switch, and Hardware Problem: the Ethernet board. back on again. If the message appears Ethernet again, contact your service representa- tive. Use of this function is re- Contact the administrator.
Page 158: Messages Printed On The Error Logs Or Reports
Messages Displayed When Using the Printer Function Messages Printed on the Error Logs or Reports This section describes likely causes of and possible solutions for the error mes- sages that are printed on the error logs or reports. Message Cause Solution There is no work area •...
Page 159 Troubleshooting When Using the Printer Function Message Cause Solution You tried to print a Sample Contact your service representative. Data storage error. Print, Locked Print, Hold Print, or Stored Print file, or to store a file in the doc- ument server when the HDD is malfunctioning.
Page 160 Messages Displayed When Using the Printer Function Message Cause Solution PDF direct printing could In [Printer Features], under [System], Failed to obtain not be performed because set [Memory Usage] to [Font Priority]. file system. the file system could not be obtained.
Page 161 Troubleshooting When Using the Printer Function Message Cause Solution An input buffer overflow • In [Printer Features], under [Sys- I/O buffer over- occurred. tem], set [Memory Usage] to [Font flow. Priority]. • In [Printer Features], under [Host In- terface], select [I/O Buffer], and then set the maximum buffer size to a larger value.
Page 162 Messages Displayed When Using the Printer Function Message Cause Solution Images were discarded On the RPCS printer driver's [Print Print overrun. while printing. Quality] tab, open the [Change User Settings...] dialog box, and then, on the [Image Adjustments] tab, specify a lower value for “Resolution”.
Page 163 Troubleshooting When Using the Printer Function Message Cause Solution The entered login user Check that the user name and pass- You do not have a name or login password is word are correct. privilege to use not correct. this function. This job has been cancelled.
Page 164: Checking The Error Log
Messages Displayed When Using the Printer Function Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 50 errors are stored in the error log. If a new error is added when there are 50 errors already stored, the oldest error is deleted.
Page 165: When You Cannot Print
Troubleshooting When Using the Printer Function When You Cannot Print Use the following procedures if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
Page 166 When You Cannot Print Problem Cause Solution Printing does not start. If the machine is operat- Check access point settings when in the ing in an extended wire- infrastructure mode. Depending on the less LAN, the receiver's access point, client access may be limit- MAC address may be ed by MAC address.
Page 167: When The Data In Indicator Does Not Light Up Or Flash
Troubleshooting When Using the Printer Function When the Data In Indicator Does Not Light Up or Flash When the Data In indicator does not light up or flash after starting a print job, data is not being sent to the machine. When the machine is connected to the computer using the interface cable The following shows how to check the print port when the data-in indicator does not light up or blink.
Page 168: Other Printing Problems
Other Printing Problems Other Printing Problems This section describes likely causes of and possible solutions for problems that can occur when printing from a computer. Problem Cause Solution Print has smudges. Settings for thick pa- • PCL 5e/6 and PostScript 3 per have not been Select [Thick] in the [Type:] list on the [Paper] made when printing...
Page 169 Troubleshooting When Using the Printer Function Problem Cause Solution The printed image is With certain func- In the application, change the layout, character different from the im- tions, such as enlarge- size, and character settings. age on the computer's ment and reduction, display.
Page 170 Other Printing Problems Problem Cause Solution Images are printed in The feed orientation Set the machine's feed orientation and the the wrong orienta- you selected and the printer driver's feed orientation accordingly. tion. feed orientation se- See the printer driver Help. lected in the printer driver's option setup might not be the...
Page 171 Troubleshooting When Using the Printer Function Problem Cause Solution Images are cut off, or You may be using pa- Use the same size paper as that selected in the excess is printed. per smaller than the application. If you cannot load paper of the size selected in the ap- correct size, use the reduction function to re- plication.
Page 172 Other Printing Problems Problem Cause Solution When using Win- The correct applica- Make sure the application's paper size and ori- dows 2000/XP/Vista tion or printer driver entation settings match those of the printer or Windows Server settings are not made. driver.
Page 173 Troubleshooting When Using the Printer Function Problem Cause Solution Printing by Bluetooth • A communication • Remove the machine from close proximity is slow. error might have with IEEE 802.11b wireless LAN devices. occurred. • If there are active IEEE 802.11b wireless •...
Page 174: When Scan Results Are Not As Expected
5. Troubleshooting When Using the Scanner Function This chapter describes likely causes of and possible solutions for scanner func- tion problems. When Scan Results Are Not As Expected This section describes causes and remedies when scan results are not as expected. Problem Cause Solution...
Page 175: When You Cannot Send Scanned Files
Troubleshooting When Using the Scanner Function When You Cannot Send Scanned Files The following sections explain likely causes of and solutions for Network Deliv- ery and E-mail Sending-related problems. When Stored Files Cannot Be Accessed This section describes likely causes of and possible solutions for job access-relat- ed problems.
Page 176: When Stored Files Cannot Be Edited
When You Cannot Send Scanned Files When Stored Files Cannot Be Edited This section describes likely causes of and possible solutions for the TWAIN driver failing to operate. Problem Cause Solution Stored files cannot be Limits have been imposed using Contact the administrator.
Page 177: When A Message Is Displayed On The Control Panel
Troubleshooting When Using the Scanner Function Messages Displayed When Using the Scanner Function This section describes likely causes of and possible solutions for error messages that may appear on the machine's control panel. When a Message Is Displayed on the Control Panel This section describes causes and remedies if an error message appears on the display of the control panel.
Page 178: Messages Displayed When Using The Scanner Function
Messages Displayed When Using the Scanner Function Message Cause Solution The number of files ex- Reduce the number of files and send Exceeded max. ceeded the maximum them again. number of files number possible. which can be sent at the same time. Reduce the number of the selected files.
Page 179 Troubleshooting When Using the Scanner Function Message Cause Solution The destination compu- Check whether the computer name and Cannot find the ter name or folder name the folder name for the destination are specified path. is invalid. correct. Please check the settings.
Page 180 Messages Displayed When Using the Scanner Function Message Cause Solution The correct Network set- • Check the network settings of the Connection with tings are not made. client computer. the destination has failed. Check • Check that components such as the LAN cable are connected properly.
Page 181 Troubleshooting When Using the Scanner Function Message Cause Solution Too many jobs are in Retry sending after sending jobs in Output buffer is standby state, and send- standby state completes. full. Sending the ing was canceled. data has been cancelled. Please try again later.
Page 182 Messages Displayed When Using the Scanner Function Message Cause Solution The entered path format Confirm the destination computer and The entered path is incorrect. the path, and then enter it again. is not correct. Please re-enter. The maximum number of Reduce the number of pages in the Captured file ex- pages per file has been...
Page 183: When A Message Is Displayed On The Client Computer
Troubleshooting When Using the Scanner Function Message Cause Solution The scanned original ex- Specify the scan size and resolution Exceeded max. ceeded maximum data again. Note that it may not be possible data capaci- capacity. to scan very large originals at a high ty.Check the resolution.
Page 184 Messages Displayed When Using the Scanner Function Message Cause Solution The set original was mis- • Place the original correctly. Cannot detect the aligned. paper size of the • Specify the scan size. original. Specify • When placing an original directly the scanning on the exposure glass, the lift- size.
Page 185 Troubleshooting When Using the Scanner Function Message Cause Solution An access mask is set. Contact the network or scanner admin- Cannot connect to istrator. the scanner. Check the network Access Mask set- tings in User Tools. The ADF cover is open. Check whether the ADF cover is closed.
Page 186 Messages Displayed When Using the Scanner Function Message Cause Solution An error has occurred in • Check whether the network cable is Error has oc- the driver. connected correctly to the client curred in the computer. scanner driver. • Check whether the Ethernet board of the client computer is recognized correctly by Windows.
Page 187 Troubleshooting When Using the Scanner Function...
Page 188: Adding Paper, Toner And Staples
6. Adding Paper, Toner and Staples This chapter describes troubleshooting procedures that are applicable to all the machine's functions. Loading Paper This section describes what to do when paper runs out and needs reloading. R CAUTION: • When loading paper, take care not to trap or injure your fingers. ”...
Page 189 Adding Paper, Toner and Staples Carefully pull out the paper tray until it stops. ANS051S Square the paper and place it print side down. • Whole tray pulled out ANS052S • Left half of the tray pulled out ANS053S Carefully push the paper tray fully in. Note ❒...
Page 190: Loading Paper Into Tray 2 And 3
Loading Paper Loading Paper into Tray 2 and 3 The following procedure describes loading paper into Tray 2 and 3. Important ❒ Various sizes of paper can be loaded in Tray 2 and 3 by adjusting the positions of side fence and end fence. ❒...
Page 191: Loading Paper Into The Large Capacity Tray (Lct)
Adding Paper, Toner and Staples Loading Paper into the Large Capacity Tray (LCT) The following procedure describes loading paper into the large capacity tray (LCT). Important × 11K paper. ❒ The LCT loads A4K, B5K, 8 ❒ Align the paper neatly and press its edge to the right and left plate. Poorly loaded paper causes misfeeds.
Page 192: Loading Paper In The Interposer
Loading Paper Press the {Down} key. The key blinks while the bottom plate is moving down. ANS033S Load paper by repeating steps Close the top cover of the large capacity tray (LCT). Note ❒ The tray can hold up to 4,000 sheets. Loading Paper in the Interposer The following procedure describes loading paper into the interposer.
Page 193 Adding Paper, Toner and Staples Load paper orderly. AMS056S Adjust the side fence to the paper size. AMS057S Note ❒ To set the paper in the interposer, align the orientation of originals in the ADF as shown below. ANR026S...
Page 194 Loading Paper Orientation-Fixed Paper or Two-Sided Paper The following describes paper with its orientation and printing surface specified (letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed.
Page 195: Changing The Paper Size
Adding Paper, Toner and Staples Changing the Paper Size This section describes how to change a paper size. Procedures for changing the paper size differ depending on the tray (tray 1 or other optional paper tray units). Make sure you are following the appropriate procedure before you begin.
Page 196 Changing the Paper Size Release the lock on the side fence. ANS023S While pressing down the release lever, slide the side fence until they are aligned the paper size you want to load. ANS024S Slide the end fence until it is aligned with the size of paper to you want to load.
Page 197 Adding Paper, Toner and Staples Square the paper and load it print side down. Re-lock the side fence again. ANS026S Carefully slide the paper tray fully in. Check the size on the display. Note ❒ If there is space between the side fence and paper, bring the side fence flush against the edge of the paper.
Page 198 Changing the Paper Size Press [System Settings]. Press [Tray Paper Settings] tab. Select the tray for which you want to change the paper settings. Press either of [Tray Paper Size: Tray 2] and [Tray Paper Size: Tray 3].
Page 199 Adding Paper, Toner and Staples Select the loaded paper size and feed direction, and then press [OK]. The set paper size and feed direction is displayed. Press the {User Tools/Counter} key. The initial display is shown. Note ❒ If you want to print on paper that is selected automatically after printing on a paper size that is not selected automatically, you must return the set- ting to “Auto Detect”.
Page 200: Adding Toner
Adding Toner Adding Toner This section describes adding and storing toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: •...
Page 201: Inserting Toner
Adding Paper, Toner and Staples Important ❒ Fault may occur if you use toner other than the recommended type. ❒ When adding toner, do not turn off the operation switch. If you do, settings will be lost. ❒ Always add toner when the machine instructs you. ❒...
Page 202: Used Toner
Adding Toner Used Toner Toner cannot be re-used. Bring the stored used container to your sales representative or service represent- ative for recycling through our recycling system. If you discard it on your own, treat it as general plastic waste material. Sending Fax Messages When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights.
Page 203: Adding Staples
Adding Paper, Toner and Staples Adding Staples This section describes what to do when staples need replacing. Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Refill the stapler according to the finisher type. (Check the type if you are un- sure.) For details about type of finisher, see “Options”, About This Machine.
Page 204: 3,000 Sheet-100 Sheet Staple Finisher
Adding Staples Note ❒ If you cannot pull out the upper unit of the cartridge, there are staples remain- ing inside the cartridge. Use all the staples, do not add more. 3,000 Sheet-100 Sheet Staple Finisher The following procedure describes how to add staples to the 3,000 Sheet-100 Sheet Staple Finisher.
Page 205: Booklet Finisher (Saddle Stitch)
Adding Paper, Toner and Staples Booklet Finisher (Saddle Stitch) The following procedure describes how to add staples to the Booklet Finisher. ANS060S...
Page 206: Clearing Misfeeds
7. Clearing Misfeeds This chapter describes what to do when paper or originals misfeed (become jammed inside the machine). Removing Jammed Paper This section describes how to locate and remove jammed paper. R CAUTION: • The inside of the machine could be very hot. Do not touch any parts other than specified in this document when removing misfed paper.
Page 207: Locating Jammed Paper
Clearing Misfeeds Locating Jammed Paper If a misfeed happens, remove the misfed paper or original following the proce- dures stated on the sticker on the rear of main unit front cover. A misfeed has occurred in the place corresponding to the letter displayed on the control panel.
Page 208: Removing Jammed Paper
Removing Jammed Paper Press the key of the section from where you want to remove the jammed pa- per. After each step is complete, press [Next]. To go back to the previous step, press [Previous]. When the jammed paper is entirely removed, restore the machine to its original state.
Page 209 Clearing Misfeeds When A Is lit This section describes how to remove jammed paper when A is lit. BFQ001S When B Is lit This section describes how to remove jammed paper when B is lit. ANS003S When C Is lit This section describes how to remove jammed paper when C is lit.
Page 210: When D Is Lit
Removing Jammed Paper When D Is lit This section describes how to remove jammed paper when D is lit. BFQ002S When E Is lit This section describes how to remove jammed paper when E is lit. BFQ003S...
Page 211: When F Is Lit
Clearing Misfeeds When F Is lit This section describes how to remove jammed paper when F is lit. BFQ004S...
Page 212: When N Is Lit
Removing Jammed Paper When N Is Lit This section describes how to remove jammed paper when N1-N3 is lit (when Z- Folding Unit is installed). When N1 is lit ANS008S When N2 or N3 is lit ANS009S...
Page 213: When P Is Lit
Clearing Misfeeds When P Is Lit This section describes how to remove jammed paper when P1-P2 is lit. When P1 is lit ANS010S When P2 is lit ANS011S...
Page 214: When Q Is Lit
Removing Jammed Paper When Q Is lit This section describes how to remove jammed paper when Q is lit (when Inter- poser is installed). ANS012S...
Page 215: When R Is Lit
Clearing Misfeeds When R Is Lit This section describes how to remove jammed paper when R1-R12 is lit. 3,000 Sheet-50 Sheet Staple Finisher BFQ005S...
Page 216 Removing Jammed Paper 3,000 Sheet-100 Sheet Staple Finisher BFQ009S...
Page 217 Clearing Misfeeds Booklet Finisher (Saddle Stitch) BFQ006S BFQ007S...
Page 218: When W Is Lit
Removing Jammed Paper When W Is lit This section describes how to remove jammed paper when W is lit (when Mail- box is installed). ANS017S When U Is lit This section describes how to remove jammed paper when U is lit (when Large Capacity Tray (LCT) is installed).
Page 219: Removing Jammed Staples
Clearing Misfeeds Removing Jammed Staples This section describes how to remove jammed staples. Important ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. ❒ When the finisher is installed, after removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Page 220: 3,000 Sheet-100 Sheet Staple Finisher
Removing Jammed Staples 3,000 Sheet-100 Sheet Staple Finisher The following procedure describes how to remove jammed staples from the 3,000 Sheet-100 Sheet Staple Finisher. BFQ010S...
Page 221: Booklet Finisher (Saddle Stitch)
Clearing Misfeeds Booklet Finisher (Saddle Stitch) The following procedure describes how to remove jammed staples from the Booklet Finisher. ANS062S...
Page 222: Removing Punch Waste
Removing Punch Waste Removing Punch Waste This section describes how to remove punch waste. Note ❒ While “ ” is displayed, you cannot use Hole Punch Receptacle is full. the Punch function. 3,000 Sheet-50 Sheet Staple Finisher and Booklet Finisher The following procedure describes how to remove punch wastes from the 3,000 Sheet-50 Sheet Staple Finisher and Booklet Finisher.
Page 223: 3,000 Sheet-100 Sheet Staple Finisher
Clearing Misfeeds Reinstall the punch waste box. ADB034S Close the front cover of finisher. “ ” disappears. Hole Punch Receptacle is full. Note ❒ If you do not reinstall the punch waste box in Step , the “ Hole Punch Re- ”...
Page 224 Removing Punch Waste Pull out the punch waste box carefully, and then remove punch waste. ANS020S Reinstall the punch waste box. ANS021S Close the finisher front cover. “ ” disappears. Hole Punch Receptacle is full. Note ❒ If you do not reinstall the punch waste box in Step , the “...
Page 225 Clearing Misfeeds...
Page 226: Remarks
8. Remarks This chapter describes how to maintain and operate the machine. Where to Put Your Machine This section provides precautions for installation, movement and disposal. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Optimum environmental conditions The following describes precautions when locating the machine.
Page 227: Moving
Remarks Environments to avoid • Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux). • Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes can cause condensation to form inside the machine.) •...
Page 228: Power Connection
Where to Put Your Machine Power Connection The following describes power supply. R WARNING: • Connect the machine to the power source specified on the inside front cover of this manual and do not use any other power sources. Connect the power cord directly to a wall outlet and do not use an extension cord.
Page 229: Access To The Machine
Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. ZGVY510E Rear: 5 cm (2”) or more Right: 4 cm (1.6”) or more Front: 70 cm (27.5”) or more Left: 10 cm (4”) or more Note ❒...
Page 230: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass cover, or ADF belt is dirty, copy clarity may be reduced. Clean these parts if they are dirty. Important ❒ Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get inside the machine or melt plastic parts, a failure might occur.
Page 231: Cleaning The Exposure Glass Cover
Remarks Cleaning the Exposure Glass Cover The following procedure describes how to clean the exposure glass cover. Cleaning the Auto Document Feeder The following procedure describes how to clean the ADF. Clean the white sheet of the ADF. Clean 1 and 2. AMJ031S Pull the lever.
Page 232 Maintaining Your Machine Wipe the scanning glass. ZGUH710J...
Page 233: Index
INDEX Data Storage 3,000 Sheet-100 Sheet Display During Connect Copy Staple Finisher Document Server 3,000 Sheet-50 Sheet Duplex Staple Finisher Edit Access to the Machine Enquiry Adding paper Environment Adding staples Environments to avoid Adding toner Error Log Adjusting the Volume Error Mail Notification Alert Messages Error Occurs Using Internet Fax...
Page 234 Machine Address Info Scanner Function Machine environment Scanning is Not Done as Expected Maintaining Your Machine Server-Generated Error E-mail Maintenance Info Stamp Memory is Full Status Messages Messages Displayed When Using the Stored Files Cannot Be Accessed Copy/Document Server Function Stored Files Cannot be Edited Messages Displayed When Using the Facsimile Function...
Page 235 D052-7452...
Page 236 Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 237 Type for 8060/MP 6000/LD260/Aficio MP 6000 Type for 8070/MP 7000/LD270/Aficio MP 7000 Type for 8080/MP 8000/LD280/Aficio MP 8000 EN USA D052-7452...
Page 238 Operating Instructions Copy/Document Server Reference Placing Originals Copying Connect Copy Document Server Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 239 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 240 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 241 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 242 What You Can Do with This Machine Functions differ depending on machine type and options. Reference p.2 “Functions Requiring Optional Configurations” Types of Duplex Copies ❖ 1 Sided 2 Pages → 2 Sided 1 Page See p.70 “Duplex”. ❖ 2 Sided 1 Page → 2 Sided 1 Page See p.70 “Duplex”.
Page 243 ❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page See p.78 “Two-Sided Combine”. ANP020S Front Back ❖ 1 Sided 16 Pages → Combine 2 Sided 1 Page See p.78 “Two-Sided Combine”. GCSHVY5E Front Back ❖ 2 Sided 2 Pages → Combine 2 Sided 1 Page See p.78 “Two-Sided Combine”.
Page 244 ❖ 2 Sided 4 Pages → Combine 2 Sided 1 Page See p.78 “Two-Sided Combine”. GCSHVY2E Front Back ❖ 2 Sided 8 Pages → Combine 2 Sided 1 Page See p.78 “Two-Sided Combine”. GCSHVY6E Front Back ❖ Bound Originals → 2 Sided 1 Page See p.83 “Booklet/Magazine”.
Page 245 ❖ Front & Back Bound Originals → 2 Sided Pages See p.83 “Booklet/Magazine”. ❖ Mix 1 & 2 Sided See p.90 “Mix 1 & 2 Sided”. GCKONZ0J Creating a Booklet or Magazine ❖ 1 Sided 4 Pages → Booklet See p.83 “Booklet/Magazine”. •...
Page 246 • Open to right GCBOOK1E ❖ 2 Sided 2 Pages → Booklet See p.83 “Booklet/Magazine”. • Open to left GCAH010E • Open to right GCAH020E ❖ 1 Sided → Magazine See p.83 “Booklet/Magazine”. • Open to left GCBOOK3E...
Page 247 • Open to right GCBOOK4E ❖ 2 Sided → Magazine See p.83 “Booklet/Magazine”. • Open to left GCAH030E • Open to right GCAH040E viii...
Page 248 Combining Multiple Pages onto a Single Page See p.74 “One-Sided Combine”. ❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVY7E ❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page GCSHVY8J ❖ 1 Sided 8 Pages → Combine 1 Sided 1 Page GCSHVY3J...
Page 249 ❖ 2 Sided 1 Page → Combine 1 Sided 1 Page GCSHVYOJ ❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVYBJ ❖ 2 Sided 4 Pages → Combine 1 Sided 1 Page GCSHVY4J...
Page 250: Copying Originals Such As Books
Copying Originals Such as Books ❖ Bound Originals → 1 Sided 2 Pages See p.81 “Series Copies”. CP2B0100 ❖ Bound Originals → 2 Sided 1 Page See p.83 “Booklet/Magazine”. ❖ Front & Back Bound Originals → 2 Sided Pages See p.83 “Booklet/Magazine”.
Page 251 Copying 2-Sided Pages onto 1-Sided Pages See p.81 “Series Copies”. ❖ 2 Sided 1 Page → 1 Sided 2 Pages CP2B0200...
Page 252 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Types of Duplex Copies .................... iii Creating a Booklet or Magazine................vi Combining Multiple Pages onto a Single Page ............ix Copying Originals Such as Books................xi Copying 2-Sided Pages onto 1-Sided Pages............
Page 253 Copying from the Bypass Tray................37 When Copying onto Regular Size Paper ..............39 When Copying onto Custom Size Paper..............40 When Copying onto OHP Transparencies ...............41 When Copying onto Thick Paper ................42 Copier Functions ....................43 Adjusting Copy Image Density .................43 Auto image density ....................43 Manual image density....................44 Combined auto and manual image density ............44 Selecting the Original Type Setting................45...
Page 254 Preset Stamp ......................103 Changing the stamp position, size and density ...........105 User Stamp ......................106 Changing the user stamp position ...............108 Programming the user stamp ................109 Deleting the user stamp..................111 Date Stamp ......................112 Changing the format of date ................114 Changing the date stamp position ...............114 Page Numbering ....................115 Changing the stamp position ................117 Specifying the first printing page and start number...
Page 255 Connect Copy Job Flow ..................155 When One of the Two Machines is Idle ..............155 Using the idle machine as the main machine (Connect Copy)......155 Using the machine currently copying as the main machine (Connect Copy: Job Preset)..156 When Both Machines are in Use................156 When both machines are copying the same number of originals (Connect Copy: Job Preset) ................157 When one of the machines is copying a larger number of originals...
Page 256: How To Read This Manual
How to Read This Manual Note ❒ For proper use of this product, be sure to read About This Machine first. ❒ Supplementary information about the copier mode is described in “Supple- mentary Information”. Reference p.185 “Supplementary Information” Symbols This manual uses the following symbols: Indicates important safety notes.
Page 257: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options as follows. Copying onto the Tab Stock: Tab sheet holder Stack: 3,000Sheet-50Sheet Staple Finisher, booklet finisher, or 3,000Sheet- 100Sheet Staple Finisher Staple: 3,000Sheet-50Sheet Staple Finisher, booklet finisher, or 3,000Sheet- 100Sheet Staple Finisher Staple (Saddle Stitch): Booklet finisher Punch: 3,000Sheet-50Sheet Staple Finisher, booklet finisher, or 3,000Sheet-...
Page 258: Display Panel
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used.
Page 259: Simplified Display
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BFC023S ❖...
Page 260: User Tools Menu (Copier And Document Server Features)
User Tools Menu (Copier and Document Server Features) This section describes items that can be specified on the copier initial screen. Copier initial screen can be displayed by pressing the {User Tools/Counter} key. For more information about how to set up these items, see General Settings Guide.
Page 261: Reproduction Ratio
❖ Reproduction Ratio Item Description Shortcut R / E You can register up to three frequently used Reduce/Enlarge ra- tios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display. R / E Ratio You can specify the enlargement and reduction ratios that appear if [Reduce / Enlarge] is pressed on the copier screen.
Page 262 Item Description Separation Line in Combine You can select a separation line using the Combine function from: None, Solid, Broken A, Broken B, or Crop Marks. Copy Back Cover When copying the back cover, you can specify whether to have the back cover outside (outside page) or inside (inside page).
Page 263 Item Description Stamp Position:-1-,-2-... You can specify where to print the stamp. Stamp Position:P.1,P.2... You can specify where to print the stamp. Stamp Position:1,2... You can specify where to print the stamp. Stamp Position:1-1,1-2... You can specify where to print the stamp. Superimpose You can have page numbers printed in white when they overlap black parts of the image.
Page 264: Originals
1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended orig- inals for the ADF (Auto Document Feeder):...
Page 265: Originals Not Recommended For The Auto Document Feeder (Adf)
Placing Originals Originals not recommended for the Auto Document Feeder (ADF) Placing the following types of originals in the ADF can cause paper misfeeds or light & black lines or result in damage to the originals. Place these originals on the exposure glass instead.
Page 266: Sizes Detectable By The Auto Paper Select
Originals Sizes Detectable by the Auto Paper Select Sizes detectable by the exposure glass and ADF are: ❖ Metric version Size A3 11" 8" × × " " " × × × 17" 13" 13" 13" 11" Original location Expo- ×...
Page 267: Sizes Difficult To Detect
Placing Originals ❖ Exposure glass BFC031S ❖ ADF BFC012S Note ❒ When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. Reference p.23 “Custom sizes” Sizes difficult to detect It is difficult for the machine to automatically detect the sizes of the following types of originals, so select the paper size manually.
Page 268: Missing Image Area
Originals Missing Image Area Even if you place originals in the ADF or on the exposure glass correctly, margin of a few millimeters on all four sides might not be copied. GCGENK2E 0.5 mm or more (Max 3.5 mm), 0.02" or more (Max 0.14") 2 ±...
Page 269: Original Orientation
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.
Page 270 Placing Originals For example, to copy A3K or 11" × 17"K originals with the Staple function selected: AMG017S Press [Special Original]. Select the original orientation ([ ] or [ ]), and then press [OK]. Note ❒ It is recommended that you use the Original Orientation function with the Auto Paper Select or Auto Reduce / Enlarge function.
Page 271: Placing Originals On The Exposure Glass
Placing Originals Placing Originals on the Exposure Glass Place originals on the exposure glass. Important ❒ Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. Lift the ADF. Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be detected correctly.
Page 272: Placing Originals In The Auto Document Feeder
Placing Originals Placing Originals in the Auto Document Feeder Place originals in ADF. There are four types of special originals. Setting should be made in the following situations: ❖ When placing originals consisting of more than 100 pages: See “Batch Mode”. ❖...
Page 273 Placing Originals Limit mark Document guide Note ❒ Straighten curls in the originals before placing them on the ADF. ❒ To prevent multiple sheets from being fed at once, fan the original before placing it on the ADF. ❒ Set the original squarely. Reference p.19 “Batch Mode”...
Page 274: Batch Mode
Placing Originals Batch Mode In Batch mode, the machine copies an original of more than 100 pages as one document, even if it is placed on the ADF in parts. Important ❒ Place special originals, such as translucent paper, one by one. Press [Special Original].
Page 275: Sadf Mode
Placing Originals SADF Mode In SADF mode, even when an original is placed page by page in the ADF, each page is automatically fed when placed. Important ❒ You should make a setting so that [SADF] is displayed when you press [Special Original].
Page 276: Mixed Sizes Mode
Placing Originals Mixed Sizes Mode In Mixed Sizes mode, you can place originals of various sizes in the ADF at the same time if their widths are the same. Important ❒ When placing originals of different sizes in the ADF and making copies with- out using the Mixed Sizes mode, paper might become jammed or parts of the original image might not be copied.
Page 277: Original Size
Placing Originals Original Size Specify the size of the originals. Regular sizes Select the size of the originals from the regular sizes. Press [Special Original]. Press [Original Size]. Press [Regular Size]. Select the size of original, and then press [OK] twice. Place the original, and then press the {Start} key.
Page 278: Custom Sizes
Placing Originals Custom sizes When placing custom size originals in the ADF, specify the size of the originals. Important ❒ Paper that has a vertical length of 128-297 mm (5.1"-11.6") and a horizontal length of 128-1260 mm (5.1"-49.6") can be placed with this function. Press [Special Original].
Page 279 Placing Originals...
Page 280: Copying
2. Copying This chapter describes the procedure for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Important ❒ When User Code Authentication is set, enter your user code (up to eight dig- its) with the number keys so that the machine accepts copy jobs.
Page 281: Interrupt Copy
Copying Press the {Start} key. The machine starts copying. When placing originals on the exposure glass, press the {q} key after all originals are scanned. Note ❒ Always log off when you have finished using the machine to prevent un- authorized users from using the machine.
Page 282: Left Original Beeper
Basic Procedure When copying is complete, remove the originals and copies. Press the {Interrupt} key again. The interrupt key indicator goes off. Replace the originals that you were copying, and then press the {Start} key. Following message “ ”, replace the originals that you Reset x originals.
Page 283 Copying • 2 Sided originals BFC008S Face down (same order as original) Face up (reverse order of original) Press [Reverse Ejection: Face Up/ Down]. Place originals, and then press the {Start} key. Note ❒ For details about the default delivery order setting, see “Supplementary Information”.
Page 284: Copying Onto Tab Stock
Basic Procedure Copying onto Tab Stock You can copy onto tab stock. GCINDX0E Before using this function, set the tray for tab stock and set the position of the index tab. See “Tray Paper Settings”, General Settings Guide. GCINDX1E a: Original width b: Index width Important ❒...
Page 285 Copying ❒ Adjust the back fence position so that the tab sheet holder will fit the tab stock. BFC010S Select the paper tray where the tab stock is set. Place originals, and then press the {Start} key. Note ❒ Check the position of the index tab to avoid cropping the image. ❒...
Page 286: Auto Start
Basic Procedure Auto Start Copying starts immediately when the machine is ready. Make your settings while “ ” Select copy mode, then press the Start key. and “ ” are displayed alternately. Scanning originals can be started. Place the original. Press the {Start} key.
Page 287: Job List
Copying Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document.
Page 288: Checking Jobs In The Print Queue
Job List ❖ When [Job Order] is selected: The job list is displayed for all functions in the order of print jobs. BFC015S Switches between job lists for each function. Switches between [Current / Waiting Job List] and [Job History]. Displays reserved job numbers.
Page 289: Changing The Order Of Jobs
Copying Changing the Order of Jobs You can change the order in which print jobs in the job list are served. Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK].
Page 290: Holding Print Jobs
Job List Holding Print Jobs You can hold jobs that are queued and currently printing. Press [Job List]. Select the job to hold. Press [Suspend Printing]. The selected job and the jobs that follow it are suspended. “Suspending” is displayed at the left of the jobs in the job list that are suspended. Note ❒...
Page 291: Checking Job History
Copying Checking Job History You can view the history and contents of printed jobs. Press [Job List]. Press [Job History]. A list of completed and canceled print jobs appears. Select the job whose contents you want to check. Press [Details] to check the contents of the displayed jobs. Press [Exit].
Page 292: Copying From The Bypass Tray
Copying from the Bypass Tray Copying from the Bypass Tray The bypass tray allows you to copy non-standard paper. Important ❒ The Duplex function cannot be performed on paper fed from the bypass tray. If [1 Sided→2 Sided] is selected, cancel the setting. You can also change the ini- tial settings.
Page 293 Copying Open the bypass tray. Insert the paper face-up until you hear the beep, and then align the paper guide to the paper size. The bypass tray is automatically selected. If the guide is not flush against the copy paper, images might be skewed or paper misfeeds might occur.
Page 294: When Copying Onto Regular Size Paper
Copying from the Bypass Tray Reference p.142 “Programming Defaults in Initial Display” When Copying onto Regular Size Paper Makes copies onto regular size paper from the bypass tray. Open the bypass tray, and then align the paper guide to the paper size. Insert the paper face-up until you hear the beep.
Page 295: When Copying Onto Custom Size Paper
Copying When Copying onto Custom Size Paper Makes copies onto custom size paper from the bypass tray. Open the bypass tray, and then align the paper guide to the paper size. Insert the paper face-up until you hear the beep. The bypass tray is automatically selected.
Page 296: When Copying Onto Ohp Transparencies
Copying from the Bypass Tray When Copying onto OHP Transparencies When copying onto OHP transparencies, select the type and size of paper. Important ❒ We recommend that you use specified OHP transparencies. ❒ OHP transparencies must be loaded face up in the tray with the notched cor- ner of the sheet in the appropriate corner of the tray.
Page 297: When Copying Onto Thick Paper
Copying When Copying onto Thick Paper When copying onto thick paper, select the type and size of paper. To prevent multiple sheets from being fed at once, fan paper before placing it on the tray. Open the bypass tray, and then align the paper guide to the paper size. Insert the paper face-up until you hear the beep.
Page 298: Copier Functions
Copier Functions Copier Functions This section describes the copy functions. Adjusting Copy Image Density There are three types of adjustment available. ❖ Auto image density The machine automatically adjusts the image density by scanning the densi- ties of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.
Page 299: Manual Image Density
Copying Manual image density You can adjust the general density of the original in seven increments. If [Auto Density] is selected, press [Auto Density] to cancel it. Press [W] or [V] to adjust the image density. The density indicator “{” moves.
Page 300: Selecting The Original Type Setting
Copier Functions Selecting the Original Type Setting Select one of the following five types to match your originals: ❖ Text When originals contain only text (no pictures). ❖ Text/Photo When originals contain photographs or pictures alongside the text. ❖ Photo When you want to reproduce the delicate tones of photographs and pictures.
Page 301: Selecting Copy Paper
Copying Selecting Copy Paper There are two ways to select copy paper: ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. ❖ Manual Paper Select Choose the tray containing the paper you wish to copy onto: a paper tray, by- pass tray or Large Capacity Tray (LCT).
Page 302: Auto Paper Select
Copier Functions Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. Make sure that [Auto Paper Select] is selected. Trays with a key mark ( ) will not be automatically selected. See “Tray Paper Settings”, General Settings Guide.
Page 303: Preset Reduce/Enlarge
Copying Note ❒ If the orientation in which your original is placed (K or L) is different from that of the paper you are copying onto, this function rotates the original image by 90° and fits it on the copy paper (rotated copy). GCROTA0E ❒...
Page 304 Copier Functions ❖ Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is set on the exposure glass, the upper left corner will be the base point. When it is set in the ADF, the bottom left corner of the original will be the base point.
Page 305: Create Margin
Copying Create Margin Use Create Margin to reduce the image to 93% of original size using the center as reference. By combining it with the Reduce/Enlarge function, you can also provide the Reduce/Enlarge copy with a margin. Press [Create Margin] displayed on the initial display. If you do not wish to combine it with the Reduce/Enlarge function, place your originals, and then press the {Start} key.
Page 306: Selecting The Ratio With [O] And [N]
Copier Functions Selecting the ratio with [o] and [n] Select a ratio using [o] or [n]. Press [Reduce / Enlarge]. Select a preset ratio which is close to the desired ratio. Specify the ratio using [o] or [n]. Pressing [o] or [n] changes the ratio in increments of 1%. Pressing and hold- ing down the relevant key changes the ratio in increments of 10%.
Page 307: Auto Reduce/Enlarge
Copying Press [OK] twice. Place the originals, and then press the {Start} key. Auto Reduce/Enlarge The machine automatically detects the original size, and then selects an appro- priate reproduction ratio based on the paper size you select. Important ❒ You cannot use the bypass tray with this function. ❒...
Page 308 Copier Functions When using Auto Reduce/Enlarge, see the following table for original sizes and orientations you can use: ❖ Metric version Original location Original size and orientation " × 13"L Exposure glass A3L, B4 JISL, A4KL, B5 JISKL, A5K, 8 A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISKL, "...
Page 309: Size Magnification
Copying Size Magnification You can calculate an enlargement or reduction ratio based on the lengths of the original and copy. ANP059S Measure and specify the lengths of the original and copy by comparing “A” with “a”. Press [Reduce / Enlarge]. Press [Size Magnification].
Page 310: Directional Magnification (%)
Copier Functions Directional Magnification (%) Specify the horizontal and vertical reproduction ratios, individually. Copies can be reduced or enlarged at different reproduction ratios horizontally and vertically. ATY050S a: Horizontal ratio b: Vertical ratio Entering the ratio with the number keys Enter a ratio using the number keys.
Page 311: Specifying A Ratio With [O] And [N]
Copying Specifying a ratio with [o] and [n] Specify a ratio using [o] or [n]. Press [Reduce / Enlarge]. Press [Direct. Mag. %]. Press [[n] [o] keys]. Press [Horizontal]. Specify the desired ratio using [o] or [n]. Pressing [o] or [n] changes the ratio in increments of 1%. Pressing and hold- ing down the relevant key changes the ratio in increments of 10%.
Page 312: Directional Size Magnification (Inch)
Copier Functions Directional Size Magnification (inch) A suitable reproduction ratio is automatically selected when you enter the hori- zontal and vertical lengths of the original and copy image you require. ATY051S Horizontal original size: A mm (inch) Vertical original size: B mm (inch) Horizontal copy size: a mm (inch) Vertical copy size: b mm (inch) Measure and specify the lengths of the original and copy by comparing “A”...
Page 313: Sort
Copying Enter the vertical size of the copy with the number keys, and then press the {q} key. Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒ To change a length in steps , press the key you wish to change and enter the new value.
Page 314 Copier Functions Press [Finishing]. Select [Sort] or [Rotate Sort], and then press [OK]. When a finisher is not installed: When a finisher is installed: Enter the number of copy sets using the number keys. Place the originals. When placing originals on the exposure glass, start with the first page to be copied.
Page 315: Sample Copy
Copying Sample Copy You can use this function to check the copy settings before making a long copy run. Important ❒ This function can be used only when the Sort function is selected. Select Sort and any other necessary functions, and then place the originals. Press the {Sample Copy} key.
Page 316: Changing The Number Of Sets
Copier Functions Changing the number of sets You can change the number of copy sets during copying. Important ❒ This function can be used only when the Sort function is selected. ” is displayed, press the {Clear/Stop} key. While “ Copying...
Page 317: Staple
Copying Press [Stack]. Enter the number of copies with the number keys. Place the originals, and then press the {Start} key. Note ❒ When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ADF, set the first page on top. Staple Individual copy sets can be stapled.
Page 318 Copier Functions ❖ 3,000Sheet-50Sheet Staple Finisher, 3,000Sheet-100Sheet Staple Finisher ANP014S ❖ Booklet finisher ANP015S...
Page 319 Copying These tables show the stapling positions, not the orientation of delivery. Not available for vertical Left 2 and horizontal Top 2 for A3, B4 JIS, or 11" × 17" size paper. Press [Finishing]. Select one of the stapling positions. When you select a stapling position, Sort mode is automatically selected.
Page 320: Punch
Copier Functions Punch You can make punch holes in copies. Important ❒ The 4-hole punch type is only capable of punching in the 4-hole format. ❒ You cannot use the bypass tray with this function. ❖ 2 holes GCPNCH1E ❖ 3 holes GCPNCH3E ❖...
Page 321 Copying ❖ Original orientation and punch hole positions The relationship between the orientation in which you place the original and the punch hole positions is as follows: Orientation in which original is set Punch hole positions Exposure glass 2 holes K 3 holes K 4 holes K 2 holes K...
Page 322: Z-Fold
Copier Functions Press [Finishing]. Select one of the punch hole positions. Place the originals, and then press the {Start} key. Note ❒ Printing might be slower than normal when using the Punch function of the 3,000Sheet-50Sheet Staple Finisher or the Booklet Finisher on a Type 3 machine.
Page 323: Using The Z-Fold Support Tray
Copying Using the Z-fold support tray When using the Z-fold function together with the Staple functions, attach the Z- fold support tray to the upper tray or the shift tray of the booklet finisher or the 3,000Sheet-100Sheet Staple Finisher. ❖ 3,000Sheet-100Sheet Staple Finisher •...
Page 324: Z-Fold Positions And Z-Folding Copies
Copier Functions • Finisher shift tray Open and close the front cover to reset the machine. Fit the hooks of the Z- fold support tray into the holes in the finisher's shift tray while keeping the front cover open. ANO041S Close the front cover of the finisher.
Page 325: Duplex
Copying Press [Finishing]. Select the folding direction, and then press [OK]. Place the originals, and then press the {Start} key. Duplex Important ❒ You cannot use the bypass tray with this function. ❒ The maximum paper weight that can be used with duplex copying is 64-127.9 g/m (17.1 - 34.1 lb.).
Page 326 Copier Functions ❖ 2 Sided → 2 Sided Copies 1 two-sided page onto 1 two sided page. ❖ Original orientation and completed copies Copy images differ according to the orientation in which you place the origi- nals (K or L). The table shows the orientation of images on the front and back of copies, not the orientation of delivery.
Page 327 Copying Press [Dup./Combine/Series]. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex]. Select [1 Sided→2 Sided] or [2 Sided→2 Sided]. Press [OK]. Place the originals, and then press the {Start} key. Note ❒ When placing originals on the exposure glass, start with the first page to be copied.
Page 328 Copier Functions Originals and copy orientation The orientation can be selected when copying Duplex job. • Top to Top Duplex1 • Top to Bottom Duplex2 Select orientation [Top to Top] or [Top to Bottom], and then press [OK]. Note ❒ The default setting is [Top to Top]. You can change the default orientation with Copier Features.
Page 329 Copying One-Sided Combine Combine several pages onto one side of a sheet. Important ❒ You cannot use the bypass tray with this function. There are six types of One-Sided Combine. ❖ 1 Sided 2 Pages → Combine 1 Side Copies 2 one-sided originals to one side of a sheet. GCSHVY7E ❖...
Page 330 Copier Functions ❖ 2 Sided 1 Page → Combine 1 Side Copies 1 two-sided original to one side of a sheet. GCSHVYOJ ❖ 2 Sided 2 Pages → Combine 1 Side Copies 2 two-sided originals to one side of a sheet. GCSHVYBJ ❖...
Page 331 Copying ❖ Orientation of the original and image position of combine Open to left (K) originals GCSHUY1E Open to top (L) originals GCSHUY2E Placing originals and copying • Originals read from left to right Combine5 • Originals read from top to bottom Combine6 Press [Dup./Combine/Series].
Page 332: P.73 "Originals And Copy Orientation
Copier Functions Select [1 Sided] or [2 Sided] for Original, and then press [Combine 1 Side] for Copy. Select the number of originals to combine. Select the paper size. Press [OK]. Place the originals, and then press the {Start} key. Note ❒...
Page 333: Two-Sided Combine
Copying Two-Sided Combine Combine various pages of originals into one sheet with two sides. Important ❒ You cannot use the bypass tray with this function. There are six types of Two-Sided Combine. ❖ 1 Sided 4 Pages → Combine 2 Sides Copies 4 one-sided originals to one sheet with two pages per side.
Page 334 Copier Functions ❖ 1 Sided 16 Pages → Combine 2 Sides Copies 16 one-sided originals to one sheet with eight pages per side. GCSHVY5E Front Back ❖ 2 Sided 2 Pages → Combine 2 Sides Copies 2 two-sided originals to one sheet with two pages per side. GCSHVY1E ❖...
Page 335 Copying ❖ 2 Sided 8 Pages → Combine 2 Sides Copies 8 two-sided originals to one sheet with eight pages per side. GCSHVY6E Front Back Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Sides] for Copy.
Page 336: Series Copies
Copier Functions Reference p.73 “Originals and copy orientation” “Edit”, General Settings Guide Series Copies This function copies the front and back of a two-sided original separately, or the two facing pages of a bound original onto two sheets. Important ❒ You cannot use the Book → 1 Sided function from the ADF. ❒...
Page 337 Copying ❖ 2 Sided → 1 Sided You can make one-sided copies from two-sided originals. Press [Dup./Combine/Series]. Press [Series]. Select [2 Sided→1 Sided] or [Book→1 Sided], and then press [OK]. If you selected [2 Sided→1 Sided], you can change the orientation. Place the original on the exposure glass, and then press the {Start} key.
Page 338: Booklet/Magazine
Copier Functions Booklet/Magazine Copies two or more originals in page order. Important ❒ You cannot use the bypass tray with this function. ❒ Before using this function, select [Open to Left] or [Open to Right] with [Orienta- tion: Booklet, Magazine] in advance. See “Edit”, General Settings Guide. The following table shows the paper sizes for Book →...
Page 339 Copying • Open to right GCBOOK1E ❖ 2 Sided → Booklet Make two-sided originals to copies in page order for a folded booklet as shown. • Open to left GCAH010E • Open to right GCAH020E...
Page 340 Copier Functions ❖ 1 Sided → Magazine Copies two or more originals to make copies in page order when they are folded and stacked. • Open to left GCBOOK3E • Open to right GCBOOK4E ❖ 2 Sided → Magazine Copies two or more originals of two-sided to make copies in page order when they are folded and stacked.
Page 341 Copying • Open to right GCAH040E ❖ Book → 2 Sided Copies a two-page spread original onto one sheet with one page per side. ❖ Front & Back → 2 Sided Copies each two-page spread original as it is onto both sides of a sheet.
Page 342 Copier Functions ❖ How to fold and unfold copies to make a booklet As shown below, fold a copy along the centerline, and open. GCBOOK2E Open to left Open to right ❖ How to fold and unfold copies to make a magazine As shown below, fold and stack copies to make a magazine, and open.
Page 343 Copying Press [Dup./Combine/Series]. Press [Book]. Select a book type separately for the original ([1 Sided] or [2 Sided]) and copy ([Booklet] or [Magazine]), or select a book type from [Book→2 Sided] and [Front&Back→2 Sided]. Select the paper. Press [OK]. Place the originals, and then press the {Start} key. Note ❒...
Page 344: Edges Full Bleed
Copier Functions 3 Edges Full Bleed You can make full image copy by cutting down the margin of top, bottom, and right sides. This function is useful for originals full of image. BFC033S Important ❒ Before using this function, register [3 Edges Full Bleed] as a copy function key. See “General Features”, General Settings Guide.
Page 345: Mix 1 & 2 Sided
Copying Mix 1 & 2 Sided You can copy two types of originals, one-sided and two-sided, onto one or both sides of a sheet. GCKONZ0J Press [Dup./Combine/Series]. Press [Mix 1&2 Sid.]. Select [1 Sided] or [2 Sided] for the original. If you select [2 Sided], you can select the orientation.
Page 346: Scan Position
Copier Functions Reference p.19 “Batch Mode” Scan Position You can move the scanning position of originals. Point from which the machine begins scanning You can move the scanning position up to 30 mm (1.2 inches) in 1 mm (0.1 inch) increments upward, downward, to left and to right.
Page 347 Copying Set the scanning position for the front side of the original. Press [↑] or [↓] to set the top or bottom position. Press [←] or [→] to set the left or right position. Set the scanning position for the back side of the original. Press [↑] or [↓] to set the top or bottom position.
Page 348: Margin Adjustment
Copier Functions Margin Adjustment You can make a binding margin. Press [Edit / Stamp]. Make sure that [Margin Adj.] is selected. If [Margin Adj.] is not selected, press [Margin Adj.]. Set a binding margin for a front side page. Press [←] and [→] when setting the left and right margins, and [↓] and [↑] when setting the top and bottom margins.
Page 349: Erase
Copying Reference “Edit”, General Settings Guide Erase You can erase the center and/or all four sides of the original image. This function comes in the following modes: ❖ Border Erases the original's edge margin from the copy. ❖ Center Erases the original's center margin from the copy. ❖...
Page 350: Border Erase (Same Width)
Copier Functions ❖ Outside Erases all areas of the copy image other than the area you have selected. Note ❒ The erase width is set to 10 mm (0.4 inch) as a default. You can change this setting with Edit under User Tools Menu (Copier and Document Server Features). ❒...
Page 351: Border Erase (Different Width)
Copying Set an erase border width with [n] or [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). If you select to erase the image on the back of the original, press [2 Sided Set- ting] and [Back].
Page 352: Center Erase
Copier Functions Press the key for the border you want to change and set an erase width with [n] and [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 353: Center/Border Erase (Same Width)
Copying Set the erase center width with [n] and [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). If you select to erase the image on the back of the original, press [2 Sided Set- ting] and [Back].
Page 354: Center/Border Erase (Different Width)
Copier Functions Press [Center], and then set the erase center width with [n] and [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 355: Inside Erase
Copying Press [Different Width]. Press the key you want to change and set an erase width with [n] and [o]. Pressing [n] or [o] changes the width in increments of 1 mm (0.1 inch). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 356: Outside Erase
Copier Functions Enter the value of [X1] with the number keys, and then press [q]. Enter the value of [Y1] with the number keys, and then press [q]. Enter the value of [X2] with the number keys, and then press [q]. Enter the value of [Y2] with the number keys, and then press [q].
Page 357: Background Numbering
Copying Press [Erase Outside]. Enter the value of [X1] with the number keys, and then press [q]. Enter the value of [Y1] with the number keys, and then press [q]. Enter the value of [X2] with the number keys, and then press [q]. Enter the value of [Y2] with the number keys, and then press [q].
Page 358: Preset Stamp
Copier Functions Press [Edit / Stamp]. Press [Stamp]. Press [Background Numbering]. Enter the number to start counting from with the number keys, and then press the {q} key. Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒...
Page 359 Copying The following eight messages are available for stamping. “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT” ❖ Stamp position and original orientation The stamp positions differ according to the orientation in which you place your originals.
Page 360: Changing The Stamp Position, Size And Density
Copier Functions Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Press [OK]. Place the originals, and then press the {Start} key. Reference “Stamp”, General Settings Guide Changing the stamp position, size and density Changes the stamp position, size and density.
Page 361: User Stamp
Copying User Stamp Prints a registered stamp onto copies. Letters or images you use frequently can be registered. GCSTMP0E Important ❒ You have to program a user stamp before using this function. ❒ You cannot use the bypass tray with this function. ❒...
Page 362 Copier Functions Press [Edit / Stamp]. Press [Stamp]. Press [User Stamp]. Select the desired stamp type. You can change the stamp position. Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Press [OK].
Page 363: Changing The User Stamp Position
Copying Changing the user stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK].
Page 364: Programming The User Stamp
Copier Functions Programming the user stamp This function scans an image that is used as a user stamp. The range of stamp images for readability is 10-297 mm (0.4"-11.7") high and 10-432 mm (0.4"-17.0") wide. However, if the value exceeds the maximum value of the area (5,000 mm , 7.75 inch ), it is corrected within the range of the area automatically.
Page 365 Copying Press [Program / Delete Stamp]. Press [mProgram], and then press the stamp number you want to program. Enter the user stamp name (up to ten characters) with the letter keys, and then press [OK]. Enter the horizontal size of the stamp with the number keys, and then press the {q} key.
Page 366: Deleting The User Stamp
Copier Functions Deleting the user stamp Deletes an image registered as a user stamp. You cannot restore a deleted stamp. Make sure that the machine is in copier mode. Press the {User Tools/Counter} key. BFC018S Press [Copier / Document Server Features]. Press [Stamp].
Page 367: Date Stamp
Copying Date Stamp You can use this function to print dates onto copies. AMG062S Important ❒ You cannot use the bypass tray with this function. The following five date print styles are available. • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY •...
Page 368 Copier Functions Press [Edit / Stamp]. Press [Stamp]. Press [Date Stamp]. Select the stamp format. You can change the style and position of the date to be stamped. Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK].
Page 369: Changing The Format Of Date
Copying Changing the format of date Changes the format of date to be stamped. Press [Change Format] under Current Date. Select the date format, and then press [OK]. Changing the date stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK].
Page 370: Page Numbering
Copier Functions Page Numbering You can use this function to print page numbers onto copies. CP2G0100 Important ❒ You cannot use the bypass tray with this function. There are six types of page numbering. • P1,P2,… • 1/5,2/5,… • -1-,-2-,… •...
Page 371 Copying Press [Edit / Stamp]. Press [Stamp]. Press [Page Numbering]. Select the format. You can specify the stamp position, pages to be stamped, and numbering. After you specify all desired settings, press [OK]. Press [OK]. Place the originals, and then press the {Start} key. Reference “Stamp”, General Settings Guide...
Page 372: Changing The Stamp Position
Copier Functions Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK]. After you specify all desired settings, press [OK]. Place the originals, and then press the {Start} key. Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”) The following explains the example when “P1, P2 …”...
Page 373 Copying Press [First Printing Number], enter the number of page from which to start numbering with the number keys, and then press the {q} key. The example below shows when the first printing page is “2”and the start number is “3”. GCANPE2J Press [Last Number], enter the number of the page at which to stop number- ing with the number keys, and then press the {q} key.
Page 374 Copier Functions Specifying the first printing page and start number (“1/5,2/5…”) Press [Change] under Change Numbering. Press [First Printing Page]. Enter the original sheet number from which to start printing, and then press the {q} key. You can enter between 1 and 9999 for the original sheet number from which to start printing.
Page 375: Specifying The First Printing Page And Start Number ("1-1,1-2
Copying Specifying the first printing page and start number (“1-1,1-2…”) Press [Change] under Change Numbering. Press [First Printing Page], enter the original sheet number from which to start printing, and then press the {q} key. Press [First Chapter No.], enter the chapter number from which to start num- bering with the number keys, and then press the {q} key.
Page 376: Stamp Text
Copier Functions Stamp Text You can stamp important text on copies up to 64 letters. GCSTMT0E ❖ Stamp position and original orientation The stamp text positions differ according to the orientation in which you place your originals. AFU109S...
Page 377: Changing The Stamp Position
Copying Press [Edit / Stamp]. Press [Stamp]. Press [Stamp Text]. Press [Change Text]. Enter stamp text, and then press [OK]. Press [All Pages] or [1st Page Only] to select the print page. Press [OK] twice. Place originals, and then press the {Start} key. Note ❒...
Page 378: Image Repeat
Copier Functions Image Repeat The original image is copied repeatedly. The number of repeated images depends on the original size, copy paper size, and reproduction ratio. For example, see the following table. ❖ Original: A5K/Copy paper: A4K, Original: A5L/Copy paper A4L, "...
Page 379 Copying Select the size of copy paper and the reproduction ratio. Press [Edit / Stamp]. Press [Edit Image]. Press [Image Repeat]. Press [OK]. Place the originals, and then press the {Start} key. Reference “Edit”, General Settings Guide...
Page 380: Double Copies
Copier Functions Double Copies One original image is copied twice onto one sheet, as shown. Important ❒ You cannot use the bypass tray with this function. " × 8 ❒ Originals with a size of A5L, B6 JISKL and 5 "L cannot be detect- ed properly on the exposure glass.
Page 381: Centering
Copying Press [Edit / Stamp]. Press [Edit Image]. Press [Double Copies]. Press [OK]. Select the paper size. Place the originals, and then press the {Start} key. Note ❒ “Edit”, General Settings Guide Centering You can make copies with the image moved to the center of the copy paper. GCCNTR0E Important ❒...
Page 382 Copier Functions ❖ Metric version Original location Original size and orientation " × 13"L Exposure glass A3L, B4 JISL, A4KL, B5 JISKL, A5K, 8 A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISKL, " × 13"L, 8KL, 16KKL ❖ Inch version Original location Original size and orientation 11"...
Page 383: Positive/Negative
Copying Positive/Negative If your original is black and white, copy images are inverted. GCHATN1E Press [Edit / Stamp]. Press [Edit Image]. Press [Positive / Negative]. Press [OK]. Select the paper. Place the originals, and then press the {Start} key.
Page 384: Covers
Copier Functions Covers You can use this function to create cover sheets by adding additional pages of different paper, or copying existing pages onto different paper. Important ❒ You can set neither the copy paper for originals nor cover sheets in the bypass tray.
Page 385 Copying ❖ Back Cover The last page of originals is copied onto a specified cover sheet paper, or a cover sheet is inserted after the last page. • Copy ADB001S • Blank ADB002S Set the tray for the front or back cover sheet. You can select the tray for the front or back cover sheet using the Tray Paper Settings in System Settings.
Page 386: Designate
Copier Functions Designate Use this function to have certain pages of your original copied onto slip sheets or to insert a slip sheet for each page specified. Important ❒ You cannot place the copy paper in the bypass tray. ❒ If you have selected “Interposer” for “Designation Sheet 2 Tray” in System Settings, you cannot copy on the slip sheets that you have specified for this function.
Page 387: Chapters
Copying To specify another page location, repeat steps Up to 100 locations can be specified. Select the paper tray that contains the sheet paper to copy the originals. When you finish specifying pages, press [OK] twice. Place the originals, and then press the {Start} key. Reference “Tray Paper Settings”, General Settings Guide Chapters...
Page 388: Blank Slip Sheets
Copier Functions Press the key to select the chapter number. To select pages 11 to 20 (chapter), press [11-20]. Enter the page location of the first page of the first chapter with the number keys, and then press the {q} key. Up to 100 locations can be specified.
Page 389 Copying Press the key to select the chapter number. Select the paper tray for slip sheets. Select [Before] to insert slip sheets before the desired page. Select [After] to insert slip sheets after the desired page. Enter the page number with the number keys.
Page 390: Slip Sheets
Copier Functions Slip Sheets Every time an original page changes, a slip sheet is inserted. This function can be used to automatically insert a slip sheet between OHP transparencies, or as a stacking function. You can also copy onto slip sheets. Important ❒...
Page 391 Copying Set the tray for the slip sheet. The paper for slip sheets should be of the same size and orientation as the copy paper. Press [Cover/Slip Sheet]. Select [Copy] or [Blank], and then press [OK]. Select the paper tray that contains the sheet paper to copy the originals. When copying onto OHP transparencies, use the bypass tray.
Page 392: Storing Originals In The Document Server
Storing Originals in the Document Server Storing Originals in the Document Server Using the Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later ap- plying necessary conditions.
Page 393 Copying Make scanning settings for the original. Press the {Start} key. Copies are delivered and scanned data is stored in the hard disk. Note ❒ When interrupting the scan, press the {Clear/Stop} key. Pressing [Continue] from the confirmation screen resumes the scan. Pressing [Stop] deletes the scanned images and the original on the ADF will be ejected.
Page 394: Programs
Programs Programs You can store the frequently used copy job settings in the machine memory and recall them for future use. You can store up to 10 programs. Note ❒ Paper settings are stored based on paper size. So if you place more than one paper tray of the same size, the paper tray prioritized with the Copier Fea- tures will be selected first.
Page 395: Changing A Stored Program
Copying Press the program number you want to store. Enter the program name. You can enter up to 40 characters. Press [OK]. The screen returns to the program screen, showing the program number followed by the program name. The screen returns to the initial copy display after a short time. Note ❒...
Page 396: Deleting A Program
Programs Deleting a Program Erases the contents of a program. Press the {Program} key. Press [Delete]. Press the program number you want to delete. Press [Yes]. The program is deleted, and the screen returns to the copy screen. Recalling a Program Recalls a stored program to make copies using the stored settings.
Page 397: Programming Defaults In Initial Display
Copying Programming Defaults in Initial Display This section describes how to program defaults for the initial display when modes are cleared or reset, or immediately after the operation switch is turned. The default settings you can program are Paper Tray, Original Type, Density, Special Original, Original Orientation, Cover/Slip Sheet, Dup./Combine/Se- ries, Reduce / Enlarge, and Finishing.
Page 398: Connect Copy
3. Connect Copy This section explains how to make copies using two machines connected via the Copy Connector (optional). What is Connect Copy? Connect Copy allows you to connect two machines together via a cable. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so copies can be made on both simultaneously.
Page 399: How It Works
Connect Copy How It Works After the original is scanned, the data is stored on the hard disk of the main ma- chine. As soon as the main machine starts copying, the data is transferred to the hard disk of the sub-machine, and the sub-machine then starts copying. In this manual, the two machines connected are referred to as main machine and sub-machine.
Page 400: Connect Copy Display Panel
Connect Copy Display Panel Connect Copy Display Panel The display panel shows machine status, error messages and function menus. ❖ Initial copy display ANP086S [Connect Copy] Number of sets Press to switch from the initial copy dis- Displays the number of sets of copies. play to the Connect Copy display.
Page 401: Display Panel Of The Sub-Machine
Connect Copy Display Panel of the Sub-machine Even if Connect Copy has been selected on the main machine, the sub-machine will still continue to show the initial copy display. To switch to the Connect Copy initial display, follow the procedure below. Press the {Other Function} key.
Page 402: Using Connect Copy
Using Connect Copy Using Connect Copy You can select Connect Copy from either machine by pressing [Connect Copy]. The machine on which you pressed [Connect Copy] and made Connect Copy set- tings becomes the main machine, and the other the sub-machine. Important ❒...
Page 403 Connect Copy Press [Connect Copy] on the machine that you want to use as the main. [Connect Copy] becomes highlighted, and the two machines are connected. • Main machine • Sub-machine Set the originals on the main machine. Make the necessary settings using the main machine. If you have made any copy settings before using Connect Copy, the settings remain effective.
Page 404: Order Of Copy Output
Using Connect Copy Note ❒ To cancel Connect Copy mode, press [Connect Copy], which is highlighted on the main machine. ❒ Since the sub-machine starts copying after receiving data from the main machine, the numbers of copy sets differ on the main and sub machines. If the transferred data is massive, the difference between the numbers of cop- ies made by the main machine and sub-machine will increase.
Page 405: Auto Reset When Using Connect Copy
Connect Copy ❖ When copying with the Stack function (Example) Making 2 copies of each page of a six-page original ANP048S Main machine (face-down) Sub-machine (face-up) Stack copies made by the sub-machine on that of the main machine. Auto Reset when using Connect Copy The machine exits Connect Copy mode automatically and returns to the initial condition after a certain period of time has lapsed after job completion.
Page 406: Exiting Connect Copy
Using Connect Copy Exiting Connect Copy This section explains how to cancel Connect Copy mode and return to standard copying mode. Press [Connect Copy] on the main machine. The machine returns to standard copying mode. Note ❒ Settings made on the main machine during Connect Copy mode remain effective. ❒...
Page 407 Connect Copy If you need to change the print settings, press [To Printing Screen]. If you do not need to change any settings, proceed to step Press [Connect Print]. The key is highlighted and the two machines are connected. Enter the required number of sets using the number keys. The maximum copy quantity that can be set is 999.
Page 408: Using Job Preset In Connect Copy
Using Job Preset in Connect Copy Using Job Preset in Connect Copy You can make settings for the next Connect Copy job when the current job is still in progress on the main machine. When the current job finishes, the next job be- gins automatically.
Page 409 Connect Copy Note ❒ You can preset a maximum of eight jobs. ❒ Preset jobs in Connect Copy mode can only be changed when the main ma- chine has finished scanning the originals. ❒ Preset jobs in Connect Copy mode can only be changed when copying has yet to begin on either machine.
Page 410: Connect Copy Job Flow
Connect Copy Job Flow Connect Copy Job Flow The job flow depends on the status of the two machines. When One of the Two Machines is Idle One of the machines is copying Original A. ANP049S Using the idle machine as the main machine (Connect Copy) Make Connect Copy settings for Original B on machine <2>...
Page 411: Using The Machine Currently Copying As The Main Machine (Connect Copy: Job Preset)
Connect Copy Using the machine currently copying as the main machine (Connect Copy: Job Preset) Make Connect Copy settings for Original B on machine <1> (the machine currently in use). ANP028S When machine <1> has finished with Original A, Connect Copy is activat- ed and both machines begin copying Original B.
Page 412: When Both Machines Are Copying The Same Number Of Originals (Connect Copy: Job Preset)
Connect Copy Job Flow When both machines are copying the same number of originals (Connect Copy: Job Preset) Make Connect Copy settings for Original C on machine <1>. ANP030S When machine <1> has finished with Original A, it begins copying Origi- nal C.
Page 413: When One Of The Machines Is Copying A Larger Number Of Originals (Connect Copy: Job Preset)
Connect Copy When one of the machines is copying a larger number of originals (Connect Copy: Job Preset) Make Connect Copy settings for Original C on machine <1>. ANP033S When machine <1> has finished with Original A, it begins copying Origi- nal C.
Page 414: Document Server
4. Document Server Using the Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later ap- plying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used.
Page 415: Document Server Display
Document Server Reference “Sending Stored Documents”, Facsimile Reference “Displaying the List of Stored Files”, “Sending a Stored File”, Scanner Reference Document Server Display The following explains the screens and icons displayed in the Document Server function. ❖ Document Server initial display BFC021S The operational status or message Keys for the operation are displayed.
Page 416: Simplified Display
Relationship between Document Server and Other Functions Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BFC023S ❖...
Page 417 Document Server ❖ Preview Display ANP082S Display Page [←][→][↑][↓] They are used to move the portion to be Used to display the currently opened displayed. page number, total number of pages, and page size. [Zoom Out], [Zoom In] [Switch] Used to scale up or down the document to be displayed.
Page 418: Using The Document Server
Using the Document Server Using the Document Server The following describes how to use the Document Server. Storing Data The following describes the procedure for storing documents on the Document Server. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
Page 419 Document Server Press the {Document Server} key. BFC020S Press [Scan Original]. Enter the user name, document name and password. When not changing a document name, the name will be automatically set. Set the original. Specify the original scanning conditions. Press the {Start} key. The original is scanned.
Page 420: Registering Or Changing A User Name (When Using A User Name Registered To The Address Book)
Using the Document Server Note ❒ Enter a four-to eight-digit password. ❒ By default, data stored in the Document Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically.
Page 421: Registering Or Changing A User Name (When Using A User Name Not Registered To The Address Book)
Document Server Registering or changing a user name (when using a user name not registered to the Address Book) The following describes the procedure for registering or changing a user name to be attached to a stored document. Display the original scan screen. Press [User Name].
Page 422: Registering Or Changing A User Name (When No Name Is Registered To The Address Book)
Using the Document Server Registering or changing a user name (when no name is registered to the Address Book) The following describes the procedure for registering or changing a user name to be attached to a stored document. Display the original scan screen. Press [User Name].
Page 423: Setting Or Changing A Password
Document Server Note ❒ In step , pressing [Backspace] allows you to delete up to any desired location. ❒ You can enter up to 20 characters for a document name. In the list, however, up to 16 characters are displayed as the document name. If above limits are exceeded, the list will display up to 15 characters for the document name.
Page 424: Changing User Name, File Name Or Password Of A Stored Document
Using the Document Server Changing User Name, File Name or Password of a Stored Document The following describes the procedure for changing a user name, document name or password. Press the {Document Server} key. Select the document whose user name, document name or password is to be changed.
Page 425: Checking The Details Of A Stored Document
Document Server Checking the Details of a Stored Document The following describes the procedure for displaying details of a stored document. Press the {Document Server} key. Select the document whose details are to be displayed. When a password is set, enter it and then press [OK]. Press [Details].
Page 426: Searching For A Stored Document
Using the Document Server Searching for a Stored Document The following describes the procedure for searching for a stored document by user name or document name. You can rearrange the currently chronologically ordered documents in any de- sired order. ❖ Searching by file name Searches for a stored document by document name.
Page 427: Searching By User Name
Document Server Searching by user name The following describes the procedure for searching for a stored document by the user name. Press the {Document Server} key. Press [User Name]. When specifying a registered user name, select the user name. When using a not-registered user name, proceed to the next step. When the user name is not registered, press [Manual Entry] and then enter it to be displayed from the input screen.
Page 428: Printing A Stored Document
Using the Document Server Printing a Stored Document The following describes the procedure for printing a stored document. Using Web Image Monitor allows you to print a document stored in the Docu- ment Server from your computer. Press the {Document Server} key. Select the document to be printed.
Page 429: When Interrupting Printing
Document Server Note ❒ You can search the target document using, in step , [User Name] or [File Name] situated in the left side of the screen. ❒ Some of the selected documents may not be printed due to the difference in the size or resolution.
Page 430: Changing The Number Of Print Copies While Printing Is In Progress
Using the Document Server Changing the number of print copies while printing is in progress The following describes the procedure for changing the number of print copies after printing is started. Important ❒ This feature is enabled when the sort function is selected in the printing con- ditions.
Page 431: Printing The First Page
Document Server Press [Continue]. Printing will be resumed. Note ❒ You can search the target document using, in step , [User Name] or [File Name] situated in the left side of the screen. ❒ In the display order field of step , you can sort the documents by [User Name], [File Name], [Date].
Page 432: Printing A Specified Page
Using the Document Server Printing a specified page You can print the specified page alone of the document selected from the docu- ment selection screen. Select the document to be printed. When a password is set, enter it and then press [OK]. Press [Print Specified Page].
Page 433: Deleting A Document
Document Server Press [Specify Range]. Specify the printing start page using the number keys, and then press the {q} key. Specify the printing end page using the number keys, and then press the {q} key. Press the {Start} key. Note ❒...
Page 434 Using the Document Server Press [Delete File]. Press [Yes]. Note ❒ You can delete the stored documents at a time. See “Administrator Tools”, General Settings Guide. ❒ Using Web Image Monitor allows you to delete a document stored in the Document Server from your computer.
Page 435: Displaying A Document In Document Server With Web Image Monitor
Document Server Displaying a Document in Document Server with Web Image Monitor The following describes the procedure for confirming contents of a stored document on the computer screen by use of Web Image Monitor. Start Web browser. Enter “http:// (IPv4 address of this machine) /” in the address bar. When entering an IPv4 address, do not begin segments with zeros.
Page 436: Downloading Stored Documents
Using the Document Server Downloading Stored Documents The following describes the procedure for downloading a stored document to the computer by use of Web Image Monitor. Important ❒ When downloading a document stored with the copy feature, you must pre- pare the File Format Converter.
Page 437 Document Server...
Page 438: Appendix
5. Appendix This chapter describes the copy machine's specifications and the function com- patibility. Function Compatibility A given combination of the copy features may or may not be available depend- ing on the order of its setup. Blank space: Combination available ×: Combination unavailable (Precedence is given to the function selected earlier) •: Combination unavailable (Precedence is given to the function selected later) The following lists the combinations of functions.
Page 439 Appendix The following combinations are not possible. Front Cover, Back Cover, Designate/Chapter with 2 Sided → 1 Sided. Top 2 of Staple with 2 holes left of Punch. Top/ Top Slant/ Bottom of Staple with 2 holes top of Punch. Top 2 of Staple with Right Fold.
Page 440: Supplementary Information
Supplementary Information Supplementary Information The following describes the detailed specifications of the respective functions. ❖ Batch mode You cannot switch between 1-sided and 2-sided originals during copying. ❖ Mixed Sizes mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted.
Page 441 Appendix ❖ Preset Reduce/Enlarge • You can select one of 12 preset ratios (5 enlargement ratios, 7 reduction ratios). • The following shows the relation between the original and paper sizes at respective scaling factors. • Metric version 400% (Area ratio 16 times):- 200% (Area ratio 4 times): A5 →...
Page 442 Supplementary Information ❖ Directional Size Magnification • The reproduction ratios you can specify are 25-400%. • When entering a percentage ratio, you can specify any value in the permit- ted range, regardless of original or copy paper size. However, depending on settings and other conditions, part of the image may not be copied, or margins will appear on copies.
Page 443 Appendix 3,000Sheet-50Sheet Staple Finisher (upper tray) Paper Size and Orientation Number of Copies " × 11" or smaller A4, 8 250 sheets (80 g/m , 20 lb.) " × 14" or larger B4 JIS, 8 50 sheets (80 g/m , 20 lb.) 3,000Sheet-50Sheet Staple Finisher (shift tray) Paper Size and Orientation Number of Copies...
Page 444 Supplementary Information ❖ Staple • The following types of paper cannot be stapled: • Postcard • Translucent paper • OHP transparencies • Label paper (adhesive labels) • Thick paper • Curled paper • Paper of low stiffness • In the following cases, copies will be delivered to the shift tray without stapling: •...
Page 445 Appendix • Paper sizes and orientations that can be used in the Staple function and the stapler capacity are as follows: 3,000Sheet-100Sheet Staple Finisher Paper Size and Orientation Stapler Capacity A3L, B4 JISL, 11" × 17"L, 8 " × 14"L 50 sheets (80 g/m , 20 lb.) "...
Page 446 Supplementary Information 3,000Sheet-100Sheet Staple Finisher (Finisher shift tray with Z-folding unit) Paper Size Number of Z-folded Number of Stapled Sheets Copies Z-folded A3 n A4 2 to 10 15 to 3 sets Z-folded B4 JIS n B5 JIS (Max. 30 sheets for Z- folded paper) Z-folded 11"...
Page 447 Appendix • You cannot change stapling positions during copying. • When the original image is rotated, the staple orientation changes by 90°. • When [Top] or [Bottom] is selected and the paper with the same orientation as the original is not loaded, the image is rotated and the paper with the same size and the different orientation is selected.
Page 448 Supplementary Information • Paper sizes that can be Z-folded are as follows: • Booklet Finisher / 3,000Sheet-100Sheet Staple Finisher A3L, B4 JISL, A4L, 11" × 17"L, 8 " × 14", L, 8 " × 11"L, 12" × 18"L • The numbers of Z-folded copies that can be stacked on the finisher trays are as follows.
Page 449 Appendix ❖ Duplex • The following paper sizes and orientations allow the double-side copy. A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 8 " × 14"L, " × 11"KL, 5 " × 8 " × 13"L, 8 " × 13"L, 8" × 13"L, "KL, 8 "...
Page 450 Supplementary Information ❖ Booklet/Magazine • The machine sets the reproduction ratio automatically to meet the paper size and copies the originals together onto the paper. • The reproduction ratios you can specify are 25-400%. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within available range.
Page 451 Appendix ❖ Erase • The width of the erased margin varies depending on the reproduction ratio. • If the size of the original is different from sizes listed in the following chart, the erased margin might be shifted: • Metric version Exposure glass : A3L, B4 JISL, A4KL, B5 JISKL ADF : A3L, B4 JISL, A4KL, B5 JISKL, A5KL •...
Page 452 Supplementary Information ❖ Page Numbering • When page numbering is used with Combine mode, page numbers are printed as follows: • Page Numbering per original: With 1 Sided/2 Sided using the Combine function GCANPE0E With the Magazine or Booklet function GCANPE1E •...
Page 453 Appendix ❖ Front Cover, Back Cover • If Blank mode is selected, the cover will not be counted as a copy. • Front and back covers are two-sided copied depending on the settings made in Display Time in Cover Sheet Tray of User Tools (System Settings). •...
Page 454 Supplementary Information ❖ Connect Copy • Do not use the connecting cable with other equipment. • Always turn off the main power of the main and sub-machines when be- fore disconnecting the cable. Otherwise it might lead to malfunctioning of the two machines.
Page 455: Index
INDEX Center 1 Sided 16 Pages to Combine 2 Sides Center/Border Erase 1 Sided 2 Pages to Combine 1 Side Center Erase 1 Sided 4 Pages to Combine 1 Side Centering 1 Sided 4 Pages to Combine 2 Sides Changing a file name 1 Sided 8 Pages to Combine 1 Side Changing a password 1 Sided 8 Pages to Combine 2 Sides...
Page 456 Designate Interrupt Copy Detect Interrupting printing Detectable sizes Invert Different sizes Directional Magnification Directional Size Magnification (inch) Job List Displaying a document in Document Job List screen Server with Web Image Monitor Job Preset Display panel Display panel of the sub-machine Document Server Document Server Display Key Color...
Page 457 Position Storing originals in the Document Server Positive/Negative Symbols Preset Reduce/Enlarge Preset Stamp Preview display Tab stock Printer functions Text Printing a specified page Text/Photo Printing a specified range Two-Sided Combine Printing a stored document Printing the first page Program Punch User Stamp Punch holes...
Page 458 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Trademarks ® Windows is a registered trademark of Microsoft Corporation in the United States and/or other countries. Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trade- marks of Adobe Systems Incorporated in the United States and/or other countries.
Page 459 Type for 8060/MP 6000/LD260/Aficio MP6000 Type for 8070/MP 7000/LD270/Aficio MP7000 Type for 8080/MP 8000/LD280/Aficio MP8000 EN USA D052-7254...
Page 460: Fax Option Type
FAX Option Type 7500 Operating Instructions Facsimile Reference Transmission Other Transmission Features Reception Changing/Confirming Communication Information Storing a Document Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 461 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 462 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 463 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 464 TABLE OF CONTENTS Manuals for This Machine ..................i NOTICE ........................1 Important Safety Instructions ................4 Caution........................4 How to Read This Manual ..................5 Symbols ........................5 Names of Major Functions ..................5 Reading the Display....................6 Reading the Display Panel and Using Keys...............7 Simplified Display.......................9 Function List ......................10 About Data Security for Copying ...............13 1.
Page 465 Scan Settings .......................47 Scan Type ........................47 JBIG Transmission ....................49 Resolution ........................49 Scan Size .........................51 Auto Detect......................52 Regular ........................53 Area ........................54 Mixed Original Sizes....................56 Density (Contrast) ....................58 Mixing Scan Settings for a Multiple Page Original ...........60 Changing the Line Port ..................61 Simultaneous Broadcast Using Multiple Line Ports ..........63 Specifying a Destination ..................64 Sending Over a Fax Line ..................64...
Page 466 2. Other Transmission Features Sending at a Specific Time (Send Later) ............121 Requesting a Reception Notice ................ 123 Setting an E-mail Destination as a BCC ............125 Confirming Transmission Results by E-mail ..........126 Entering the Subject ..................128 Entering the Text....................131 Transmission Options ..................133 Standard Message Stamp..................133...
Page 467 Printing Options....................161 Print Completion Beep ...................161 Checkered Mark.....................161 Center Mark ......................162 Reception Time ......................162 Two-Sided Printing....................163 180-degree rotation printing ................164 Multi-Copy Reception.....................164 Image Rotation.......................165 Page Separation and Length Reduction ..............166 Page Reduction......................167 TSI Print (Transmitting Subscriber Identification Print) ..........167 If There Is No Paper of the Correct Size ..............168 Setting priority trays.....................168 Just size printing....................169 Having incoming documents printed on paper from the bypass tray....169...
Page 468 Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) .............. 204 Printing Received and Stored Documents .............205 Deleting Received and Stored Documents ............206 Printing a File Received with Memory Lock ............ 207 Personal Boxes ....................209 Personal Boxes ......................209 Printing Personal Box Documents .................210 Confidential File Report..................211 Information Boxes .....................
Page 469 Specifying Options ....................247 To send a fax document at a specific time ............247 To print a sender stamp..................247 To attach a cover sheet ..................247 To specify two-sided printing ................248 To display preview....................248 Saving as files .....................248 To store the fax document on the Document Server...........249 Checking Transmission Using LAN-Fax Driver ............249 Confirming Transmission Results by E-mail ............250 LAN-Fax Result Report ..................251...
Page 470: Notice
If trouble is experienced with this equipment, for repair or warranty in- formation, please contact Ricoh Americas Corporation Customer Sup- port Department at 1-800-FASTFIX. If this device is causing problems with your telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 471 Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corpora- tion commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not dis- able your alarm equipment.
Page 472 ❖ Notice about the Telephone Consumer Protection Act (Valid in USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX ma- chines, to send any message unless such message clearly contains in a mar- gin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the busi- ness or other entity, or other individual sending the message and the tele-...
Page 473: Important Safety Instructions
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 474: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.
Page 475: Reading The Display
Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby display appears.
Page 476: Reading The Display Panel And Using Keys
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. ❖ Initial Display BFT013S Displays the date, time, and ma- Displays the entered number of a chine status. Displays the name, fac- destination.
Page 477 Allows you to set various fea- Displays Quick Operation keys tures for transmission. set for frequently used functions. [TX File Status] and [RX File Status] are pre- See “Other Transmission Features”. set. Allows you to set a sender. Title word keys appear. Allows Allows you to check the number you to switch from one page (display) of “Transmission Standby File(s)”,...
Page 478: Simplified Display
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. BFT021S ❖...
Page 479: Function List
Function List This section explains various items that can be specified in the Facsimile Fea- tures menu. Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide. ❖ General Settings Function name Description Quick Operation Key...
Page 480: Reception Settings
❖ Send Settings Function name Description Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail.
Page 481: Initial Settings
Function name Description Paper Tray Use this function to print fax documents re- ceived from programmed senders and fax documents from other senders, using differ- ent paper trays. Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).
Page 482: About Data Security For Copying
About Data Security for Copying When the optional Copy Data Security Unit is installed, if you scan a document that was printed using the Data Security for Copying function, the scanned im- age that is sent or stored is entirely grayed out. For details, ask the administrator. Important ❒...
Page 484: Transmission
1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents.
Page 485: Selecting Type Of Transmission
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is pressed.
Page 486: Memory Transmission
Transmission Modes ❖ When sending to an Internet Fax destination Press [Internet Fax] to switch the type of transmission to Internet Fax. Reference p.27 “IP-Fax Functions” p.31 “Internet Fax Functions” Memory Transmission Memory transmission mode has standard fax, Internet Fax and IP-Fax. Important ❒...
Page 487 Transmission Make the scan settings you require. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 488 Transmission Modes Specify the next destination. Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP- Fax and Internet Fax. A fax number, e-mail address and IP-Fax destination can be specified simul- taneously. Press the {Start} key. Note ❒...
Page 489: Sending Multiple Originals Using The Exposure Glass
Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. Make sure [Immed. TX] is not highlighted. Place the first page of the original face down on the exposure glass. Specify a destination. Make the scan settings you require.
Page 490: Parallel Memory Transmission
Transmission Modes Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission.
Page 491: Automatic Redial
Transmission Automatic Redial If a fax document could not be sent because the line was busy or an error oc- curred during transmission, the line is switched to another at five-minute inter- vals and redial is attempted up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.
Page 492: Immediate Transmission
Transmission Modes Note ❒ To avoid accidentally pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu.
Page 493 Transmission Select the scan settings you require. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 494: Sending Multiple Originals Using The Exposure Glass
Transmission Modes Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. Press [Immed. TX]. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require. Press the {Start} key.
Page 495: Displaying Confirmation Of Transmission
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other transmission settings before transmitting. Press [Check Modes], and then check the transmission settings. The following display appears. After checking the settings on the display, press [Exit].
Page 496: Ip-Fax Functions
IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles direct- ly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol.
Page 497 Transmission ALT001S Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒...
Page 498: Terminology
IP-Fax Functions Reference p.145 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-to- one communication over a LAN or the Internet.
Page 499: Notes On Using Ip-Fax
Transmission Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted.
Page 500: Internet Fax Functions
Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
Page 501: Notes On Using Internet Fax
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITU- T Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server.
Page 502: Functions Not Available By E-Mail Transmission
Internet Fax Functions • The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use Inter- net Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.
Page 503: Functions Not Available By E-Mail Reception
Transmission Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender E-mail Subject If you send e-mail without specifying a subject, a subject is automatically insert- ed.
Page 504: T.37 Full Mode
Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.
Page 505 Transmission Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy/Document Server Reference • Placing originals into the ADF “Placing Originals in the Auto Document Feeder”, Copy/Document Server Reference “Originals not recommended for the Auto Document Feeder (ADF)”, Copy/Doc-...
Page 506: Placing Originals
Placing Originals Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi- nals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.
Page 507: Setting The Original Orientation
Transmission Reference p.20 “Sending multiple originals using the exposure glass” p.25 “Sending multiple originals using the exposure glass” p.35 “T.37 Full Mode” p.42 “Acceptable Original Sizes” p.43 “Paper Size and Scanned Area” p.45 “Original Sizes Difficult to Detect” p.46 “Transmission with Image Rotation” p.51 “Scan Size”...
Page 508: Scanning Two-Sided Originals
Placing Originals Press [OK]. The selected original orientation appears in “Original Feed Type”. Specify a destination, and then press the {Start} key. Reference p.220 “Storing a Document” Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end.
Page 509 Transmission Place the original, and then select the scan settings you require. Press [Original Feed Type]. Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ Make sure that the specified original orientation matches the orientation of originals loaded in the ADF.
Page 510 Placing Originals Select [Top to Top] or [Top to Bottom]. Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step Select [2nd Sheet] if you want to send a cover sheet as the first page. Press [OK].
Page 511: Acceptable Original Sizes
Transmission Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness number of sheets Up to A3 (297 × 420 mm), Exposure glass ---- 11" × 17" (279 × 432 mm) ADF, one-sided docu- B6 JIS L to A3 L 100 sheets 40-128 g/m ment...
Page 512: Paper Size And Scanned Area
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: •...
Page 513 Transmission Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a margin of 3 mm (0.1") around each edge of the original may not be sent. ❒...
Page 514: Original Sizes Difficult To Detect
Placing Originals Reference p.51 “Scan Size” Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) •...
Page 515: Transmission With Image Rotation
Transmission Reference “System Settings”, General Settings Guide Transmission with Image Rotation Generally, place A4, 8 "×11" originals in the landscape orientation (L). If you place an A4, 8 "×11" original in the portrait orientation (K), the image is sent rotated by 90 degrees. Providing the receiver has A4, 8 "×11"...
Page 516: Scan Settings
Scan Settings Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.
Page 517 Transmission Press [Scan Settings]. Make sure that [Scan Type] is selected. Select the scan type you require, and then press [OK]. Note ❒ If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected. ❒...
Page 518: Jbig Transmission
Scan Settings JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. Important ❒ This function is not available with Internet Fax function. ❒ This function requires that the other party's fax machine has both the JBIG function and ECM function (G3 communication only).
Page 519 Transmission Press [Scan Settings]. Press [Resolution]. Select the resolution you require, and then press [OK].
Page 520: Scan Size
Scan Settings Note ❒ If you install the optional expansion memory, “Super Fine” appears in the Resolution screen. ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported.
Page 521: Auto Detect
Transmission Auto Detect Detects the size of the first page and scans all pages using that size. If the machine cannot detect the original size, a confirmation message appears. Place the original again. Place the originals. Press [Scan Settings]. Press [Scan Size]. Make sure that [Auto Detect] is selected.
Page 522: Regular
Scan Settings Press [OK]. “ ” appears above [Scan Settings]. Auto Detect: Same Size Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 8 "×11"KL, "×14"L, and 11"×17"L.
Page 523: Area
Transmission Press the size of the originals to be sent. "×11" indicates LT. 8 "×14" indicates LG. 11"×17" indicates DLT. Press [OK]. The selected size appears above [Scan Settings]. Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. Area Program the sizes of the originals to be scanned in advance.
Page 524 Scan Settings Press [Scan Size]. Press [Area 1] or [Area 2]. Press [OK]. The specified size appears above [Scan Settings]. Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect].
Page 525: Mixed Original Sizes
Transmission Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For ex- ample, when A3L and A4K size originals are sent together, usually all are sent using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each original according to its size.
Page 526 Scan Settings Press [Mixed Original Sizes]. Press [OK]. “ ” appears above [Scan Settings]. Auto Detect: Mixed Sizes Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again before pressing [OK] in step ❒...
Page 527: Density (Contrast)
Transmission Density (Contrast) The text and diagrams on originals should stand out clearly from the paper they are on. If the original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the density. ❖...
Page 528 Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels. Make sure that [Auto Density] is selected. Press [W] or [V] to adjust the density.
Page 529: Mixing Scan Settings For A Multiple Page Original
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different density, resolution, and scan type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.
Page 530: Changing The Line Port
Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of three ports. Important ❒...
Page 531 Transmission Press [Select Line]. Select the line you want to use. If you select “G3 Auto”, the machine will use any available line. This increas- es efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to “On”...
Page 532: Simultaneous Broadcast Using Multiple Line Ports
Changing the Line Port Press [OK]. The standby display appears. Note ❒ When you install the extra G3 interface unit, you can specify the line port home position. See “Registering a priority function using a program”. ❒ When sending a fax, you can select the line port if dialing with the number keys.
Page 533: Specifying A Destination
Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Page 534: Entering A Pause
Specifying a Destination Reference p.61 “Changing the Line Port” p.65 “Entering a pause” p.66 “Entering a tone” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destinations to the Address Book” p.276 “Maximum Values” Entering a pause Press [Pause] when dialing or storing a number to insert a pause of about two seconds.
Page 535: Entering A Tone
Transmission Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an example.
Page 536: Sending By Ip-Fax
Specifying a Destination Sending by IP-Fax This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number. Important ❒...
Page 537 Transmission To add a destination, press [Add]. When you press [Prg. Dest.], you can register an entered destination in the des- tination list. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts.
Page 538: Regarding Ip-Fax Destinations
Specifying a Destination Reference p.27 “IP-Fax Functions” p.61 “Changing the Line Port” p.69 “Regarding IP-Fax destinations” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destinations to the Address Book” p.276 “Maximum Values” “Entering Text”, About This Machine “Facsimile Features”, General Settings Guide Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's...
Page 539: Sending To An E-Mail Address
Transmission Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it’s the receiver’s machine telephone number. For example, if the receiver’s fax number is “0312345678”, specify “5678”. To send from an IP- Fax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.
Page 540 Specifying a Destination Press [Internet Fax] to switch the type of transmission to Internet Fax. Specify the sender. For details about specifying senders, see “Sender Settings”. Press [Manual Entry]. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.
Page 541 Transmission To add a destination, press [Add]. When you press [Prg. Dest.], you can register an entered destination in the des- tination list. Specify the next destination. To add another destination, repeat steps Press the {Start} key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights and transmission starts.
Page 542: Bypassing The Smtp Server
Specifying a Destination Reference p.31 “Internet Fax Functions” p.76 “Using the Address Book to Specify Destinations” p.101 “Sender Settings” p.112 “Canceling a Transmission” p.276 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Bypassing the SMTP server...
Page 543 Transmission You can send Internet Fax documents directly to their destinations without go- ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's e- mail address is read as the SMTP server's address and transmissions bypass the SMTP server.
Page 544 Specifying a Destination Press [OK]. Note ❒ When you specify destinations directly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you select destinations in the destination list, the SMTP server set- ting specified in the Address Book is enabled.
Page 545: Using The Address Book To Specify Destinations
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a des- tination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP-Fax and Internet Fax.
Page 546: Switching The Titles In The Address Book
Specifying a Destination Note ❒ To check the contents of Destination keys, print the destination list. Reference “System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen- eral Settings Guide Switching the titles in the Address Book There are three types of titles for destination lists;...
Page 547: Specifying Group Destinations
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destinations pro- grammed in a group are indicated by Important ❒ In the destination list, program an individual fax number, IP-Fax destination, e-mail address and/or groups of destinations.
Page 548: Selecting Destinations From Recent Destinations
Specifying a Destination Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.
Page 549 Transmission Place the original, and then select the scan settings you require. Press [Recent]. Select the destination you want to redial to, and then press [OK]. Press the {Start} key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destina- tions as well.
Page 550: Programming Destinations In The Address Book
Programming Destinations in the Address Book Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. Press the {User Tools/Counter} key. BFT015S Press [System Settings].
Page 551 Transmission Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group. ❒ When the facsimile initial display is shown, after changing the contents of the Address Book, the “ Destination list / machine settings are ”...
Page 552: Registering Entered Destinations To The Address Book
Programming Destinations in the Address Book Registering Entered Destinations to the Address Book This section explains how to register a directly entered fax number, e-mail ad- dress, or IP-Fax destination to the Address Book. When registering a destination directly entered or displayed on the Recent Des- tination screen in the Address Book, [Prg.
Page 553: Searching For A Destination In The Address Book
Transmission Searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance.
Page 554: Search By Destination Name
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.
Page 555 Transmission Press [Name]. Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press [←], [→], [Backspace], and [Delete All], and then enter the destination name again. Confirm the characters you entered, and then press [Start Search]. When the search is finished, a result appears.
Page 556: Search By Fax Number/Ip-Fax Destination
Searching for a Destination in the Address Book Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference “Entering Text”, About This Machine Search by Fax Number/IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by fax number or IP-Fax destination.
Page 557 Transmission Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. Press [Fax Destination]. Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, enter the IP-Fax destination that you want to find.
Page 558 Searching for a Destination in the Address Book Confirm the entered fax numbers, and then press [Start Search]. When the search is finished, a result appears. Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list.
Page 559: Search By E-Mail Address
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered in the destination list. Press [Search Dest.]. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. Press [Internet Fax] to switch the type of transmission to Internet Fax.
Page 560 Searching for a Destination in the Address Book Press [E-mail Address]. Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press [←], [→], [Backspace], or [Delete All], and then enter the e-mail address again. Confirm the entered characters, and then press [Start Search].
Page 561: Search Using Advanced Search
Transmission Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the Address Book by specifying search criteria.
Page 562 Searching for a Destination in the Address Book Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. Press [Advanced Search]. Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book searches: Name, Fax Destination, E-mail Address, and Folder Name.
Page 563 Transmission Select search criteria for each condition. The meanings of the search criteria are as follows: • [Beginning Word]: Search for strings that start with the specified character. Example: When searching for “ABC”, enter “A”. • [End Word]: Search for strings that end with the specified character. Example: When searching for “ABC”, enter “C”.
Page 564: Search By Registration Number
Searching for a Destination in the Address Book Note ❒ You can add one additional search condition for LDAP servers by specify- ing the Search Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see “Sys- tem Settings”, General Settings Guide.
Page 565 Transmission Enter a registration number using the number keys, and then press [#]. While usually a registration number is displayed in the five-digit format, you do not need to enter the first zeros of a registration number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [OK].
Page 566: On Hook Dial
On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax.
Page 567 Transmission When the line is connected and you hear a high-pitched tone, press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then re- move the originals. After transmission, the standby display appears. Note ❒...
Page 568: Manual Dial
Manual Dial Manual Dial Pick up the handset of the external telephone and dial. When the line is connect- ed and you hear a high-pitched tone, press the {Start} key to send your fax doc- ument. If, on the other hand, you hear a voice at the other end, continue conversation as normal.
Page 569 Transmission Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external tele- phone. You must first press the operation switch to turn on the machine. Reference p.76 “Using the Address Book to Specify Destinations”...
Page 570: Sender Settings
Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report.
Page 571 Transmission Confirm the selected sender, and then press [OK]. To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the re- ceiver's sheet, lists, and report. To confirm the transmission results by e-mail notification, press [E-mail TX Results] to highlight it.
Page 572 Sender Settings Note ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu.
Page 573: Advanced Features
Transmission Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential trans- mission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document trans- mitted with a SUB Code is stored in the other party's memory, and not printed automatically.
Page 574 Advanced Features Press [Option Setting]. Press [SUB Code Transmission]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SUB Code] is selected. Press [Transmission SUB Code].
Page 575 Transmission Enter a SUB Code, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. When a password is required, press [Password (SID)], enter the password with the number keys, and then press [OK]. Press [OK].
Page 576: Setting A Password
Advanced Features Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Transfer Box that has a password, enter the SID Code as the password. Note ❒...
Page 577 Transmission Press [Option Setting]. Press [SEP Code Reception]. Press [OK] twice. The standby display appears. Enter the fax number of a destination or an IP-Fax destination. Press [Adv.Features]. Make sure that [SEP Code] is selected. Press [Reception SEP Code].
Page 578 Advanced Features Enter a SEP Code, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. When a password is required, press [Password (PWD)], enter the password using the number keys, and then press [OK]. Press [OK].
Page 579: Entering A Password
Transmission Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. Note ❒ For the maximum number of digits for the PWD Code, see “Maximum Values”. ❒ You can enter numbers, p, q, and spaces. ❒...
Page 580: Sep Code Rx Result Report
Advanced Features SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. Note ❒...
Page 581: Canceling A Transmission
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. Press the {Clear Modes} key.
Page 582: While The Original Is Being Transmitted
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. Press the {Clear/Stop} key. BFT019S You can also cancel a Memory Transmission by pressing [Change TX / Info].
Page 583 Transmission Press [OK]. To cancel another file, repeat steps To cancel stopping transmission, press [Cancel]. Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end.
Page 584: Before The Transmission Is Started
Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in des- tination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then de- lete it.
Page 585 Transmission Select the file you want to cancel. If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination ap- pears as “p”, depending on the security settings. Press [Stop Transmission].
Page 586 Canceling a Transmission Press [Exit] twice. The standby display appears. Note ❒ To delete some destinations from a broadcast, see “Deleting a Destination from a Simultaneous Broadcast”. ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end.
Page 587: Confirming A Transmission
Transmission Confirming a Transmission Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown.
Page 588 Confirming a Transmission Press [Check / Change Settings]. Confirm a transmission, and then press [Exit]. Press [Exit] twice. The standby display appears.
Page 589: Checking The Storage Result (Memory Storage Report)
Transmission Checking the Storage Result (Memory Storage Report) This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.
Page 590: Other Transmission Features
2. Other Transmission Features This section explains the features of [TX Mode], which you can use to apply trans- mission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time.
Page 591 Other Transmission Features Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 592: Requesting A Reception Notice
Requesting a Reception Notice Requesting a Reception Notice You can confirm sent e-mail documents were properly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received.
Page 593 Other Transmission Features Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK”...
Page 594: Setting An E-Mail Destination As A Bcc
Setting an E-mail Destination as a BCC Setting an E-mail Destination as a BCC E-mail is sent to all specified destinations as bcc. Place the original, and then select the scan settings you require. Press [TX Mode]. Press [BCC Transmission] to highlight it. Press [OK].
Page 595: Confirming Transmission Results By E-Mail
Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail noti- fication to the specified destination. Important ❒ Register the e-mail address of the destination for e-mail notification in the destination list in advance.
Page 596 Confirming Transmission Results by E-mail Select the destination of notification, and then press [OK]. If you make a mistake, before pressing [OK], press [Clear] or press the selected Destination key again to turn the highlight off. [E-mail TX Results] gets highlighted and the destination of notification selected appears.
Page 597: Entering The Subject
Other Transmission Features Entering the Subject Allows you to enter a subject for the e-mail document you want to send. Place the original, and then select the scan settings you require. Press [TX Mode]. Press [Subject]. Enter the subject.
Page 598 Entering the Subject To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. Press [OK]. The entered subject appears in the Subject field. Press [OK]. The standby display appears. Specify a destination, and then press the {Start} key.
Page 599 Other Transmission Features Reference p.34 “E-mail Subject” p.153 “Received Images” p.276 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide...
Page 600: Entering The Text
Entering the Text Entering the Text Allows you to enter the text for the e-mail document you want to send. Important ❒ Program text strings in advance in “Program / Change / Delete E-mail Mes- sage” in “System Settings”. Place the original, and then select the scan settings you require. Press [TX Mode].
Page 601 Other Transmission Features Specify a destination, and then press the {Start} key. Note ❒ You cannot send text only without an original. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step Reference “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide...
Page 602: Transmission Options
Transmission Options Transmission Options This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here. Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres.
Page 603: Auto Reduce
Other Transmission Features Select the standard message to be stamped, and then press [OK]. The selected standard message is shown above the highlighted [Standard Message]. Press [OK] twice. Specify the destination, and then press the {Start} key. The machine cannot stamp multiple standard messages. Note ❒...
Page 604 Transmission Options Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. Place the original, and then select the scan settings you require. Press [TX Mode].
Page 605: Label Insertion
Other Transmission Features Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destina- tions in the Address Book, and also set “Label Insertion”...
Page 606 Transmission Options Press [Label Insertion] to highlight it. To cancel Label Insertion, press [Label Insertion] again. Press [OK] twice. Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function.
Page 607: Closed Network
Other Transmission Features Closed Network If you turn this function on, transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you acciden- tally sending information to the wrong place. Important ❒...
Page 608: Sub Code Transmission
Transmission Options Reference “Facsimile Features”, General Settings Guide SUB Code Transmission Enable this function to perform SUB Code Transmission. Important ❒ This function is not available with Internet Fax. ❒ To perform SUB Code Transmission, a SUB Code must be set in [Adv.Features], the Address Book, or Keystroke Programs in advance.
Page 609: Sep Code Reception
Other Transmission Features Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step step Reference p.104 “Setting SUB Codes for Transmission”...
Page 610 Transmission Options Press [SEP Code Reception] to highlight it. To cancel SEP Code Reception, press [SEP Code Reception] again. Press [OK] twice. Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function.
Page 611: Fax Header Print
Other Transmission Features Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. You can store two Fax Headers; “First Name” and “Second Name”. For example, if you store your department name in one and your organization name in the other, you could use the first when sending internal faxes and the second for external faxes.
Page 612 Transmission Options Note ❒ You can program fax header names using the Program Fax Information function in the Facsimile Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu.
Page 613 Other Transmission Features...
Page 614: Reception
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Page 615: Memory Reception
Reception Reference p.49 “Resolution” p.146 “Memory Reception” p.147 “Substitute Reception” p.161 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About one hour after the machine is turned off, all fax documents stored in memory are lost.
Page 616: Substitute Reception
Types of Reception Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Facsimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed.
Page 617: Receiving Documents Unconditionally
Reception Receiving documents unconditionally If one of the conditions in the following list occurs, the machine receives all fax documents using Substitute Reception. Problems Causes Solutions The machine is printing The machine is busy print- The document is automatically with a different function. ing with a different func- printed after the current job finishes.
Page 618 Types of Reception You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the Facsimile Features menu. • When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro- grammed their Own Name or Own Fax Number.
Page 619: Reception Modes
Reception Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (an external telephone required) • Auto Reception You can change the reception mode only if a standard G3 line is used. You cannot change the reception mode when a line other than the standard G3 line (G3-2 or G3-3) is used.
Page 620: Switching The Reception Mode
Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Fea- tures menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. Press [Switch RX Mode]. Select the reception mode, and then press [OK].
Page 621: Receiving Internet Fax Documents
Reception Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attach- ments.
Page 622: Manual E-Mail Reception
Receiving Internet Fax Documents Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operation key beforehand. Press [Manual E-mail RX]. The machine accesses the server to check for e-mail and receives any new e-mail. Check the message, and then press [Exit].
Page 623 Reception ALV011S E-mail transmitted without speci- Subject fying a subject in “TX Mode”. Shows the subject specified in “TX Mode” at the time of transmission. If no E-mail transmitted with a subject subject is specified, one is automatically specified in “TX Mode”. assigned in the format shown in 1 above.
Page 624: Reception Functions
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Routing Received Documents This section describes how to route received documents using SUB Codes. Important ❒ Documents cannot be routed to folders using this function. Routing received documents with SUB Code This machine can route received documents using SUB Codes.
Page 625: Transferring Received Documents
Reception Transferring Received Documents The machine can transfer received documents by using SUB Codes. Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. Important ❒ Transfer Boxes and Receiving Stations must be set up in order to transfer re- ceived documents.
Page 626: Forwarding Received Documents
Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine. ALT004S Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒...
Page 627: Smtp Reception Using Internet Fax
Reception Reference p.276 “Maximum Values” “Facsimile Features”, General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine.
Page 628: Routing E-Mail Received Via Smtp
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings” to “On” in the Facsimile Features menu. ❒...
Page 629: Jbig Reception
Reception Note ❒ E-mail received via SMTP can also be routed to single or group destinations programmed in the destination list. ❒ If an e-mail transfer request is received when the “SMTP RX File Delivery Set- tings” is “Off” in the Facsimile Features menu, this machine responds with an error message to the SMTP server.
Page 630: Printing Options
Printing Options Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume”...
Page 631: Center Mark
Reception Center Mark When this function is enabled, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file re- ceived documents.
Page 632: Two-Sided Printing
Printing Options Two-Sided Printing You can have a received document printed on both sides of a sheet. Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending par- ty.
Page 633: 180-Degree Rotation Printing
Reception Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ Printouts may vary depending on how the sender sets the originals. ❒ You can select to have documents only from selected senders printed in this way.
Page 634: Image Rotation
Printing Options Note ❒ The maximum number of copies that can be made for each document is 10. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn this function on or off using Reception File Print Quantity in the Facsimile Features menu.
Page 635: Page Separation And Length Reduction
Reception Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.79") or longer than the paper used.
Page 636: Page Reduction
Printing Options Page Reduction If you receive a document that is longer than the paper in the tray, the machine usually prints it on two pages. If you turn this function on, the machine reduces the width and length of the received image so that it will fit on one page. If A4L paper is loaded and a document of B4 JISL size is received, the machine will reduce the document to a single A4L sheet.
Page 637: If There Is No Paper Of The Correct Size
Reception If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document, the machine will choose a paper size based on the paper available. Page reduction Disabled Reduction in Sub-scan Direction Enabled...
Page 638: Just Size Printing
Printing Options Just size printing If you enable this function, received documents are printed on the sheet that has the highest priority. This function is enabled with User Parameters (switch 05, bit 5) in the Facsimile Features menu. If the paper tray is not stocked with paper of a suitable size to print a received document, a message appears on the display prompting you to load paper of the required size.
Page 639: Where Incoming Documents Are Delivered - Output Tray
Reception Note ❒ You can load a maximum of 100 sheets of standard paper in the bypass tray. ❒ You can use a size of paper not loaded in the paper tray(s) in the bypass tray. ❒ The machine can detect A6L, A5L, A4L, A3L (5 "×8 "L, 8 "×11"L,...
Page 640: Tray Shift
Printing Options Tray Shift Use this function to shift the output position for each document, so you can sep- arate received documents easily. Important ❒ The optional 3,000Sheet-50Sheet Staple Finisher or the optional booklet fin- isher is required. ❒ The optional finisher or shift sort tray unit is required. When the optional finisher unit is selected for fax output, you can use the Tray Shift function whenever a fax or report is printed.
Page 641 Reception...
Page 642: Changing/Confirming Communication Information
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to con- firm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission.
Page 643: Deleting A Destination From A Simultaneous Broadcast
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 644 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change] for the destination you want to delete. Press the {Clear/Stop} key to delete the destination, and then press [OK]. BFT019S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP-Fax address.
Page 645: Adding A Destination
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select the file to which you want to add a destination.
Page 646 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Add Destination]. Specify the destination using the number keys or Destination keys, and then press [OK]. You can switch the transmission type between fax/IP-Fax and Internet Fax by pressing [Fax] or [Internet Fax].
Page 647: Changing The Transmission Time
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 648 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change TX Time]. Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first.
Page 649: Changing The Smtp Server Setting
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. Press [Change TX / Info]. Press [Check / Stop Transmission File]. Select a file whose SMTP server setting you want to change.
Page 650 Changing the Settings of Files in Memory Press [Check / Change Settings]. Press [Change]. Press [SMTP]. Select [Yes] or [No], and then press [OK].
Page 651 Changing/Confirming Communication Information Press [OK]. Press [Exit]. Repeat from step to change the SMTP server settings of other recipients. Press [Exit] twice. The standby display appears.
Page 652: Printing A File From Memory
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Press [Change TX / Info]. Press [Check / Stop Transmission File].
Page 653 Changing/Confirming Communication Information Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. To cancel printing, press [Cancel]. The display returns to that of step Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step Repeat from step , if you want to print another file.
Page 654: Printing A List Of Files In Memory (Print Tx File List)
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).
Page 655 Changing/Confirming Communication Information Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The dis- play returns to that of step Press [Exit] twice. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒...
Page 656: Resending A File
Resending a File Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set “Store documents in memory that could not be transmitted” to “On” in User Parameters (switch 24, bit 0) in the Facsimile Features menu.
Page 657 Changing/Confirming Communication Information Press [Transmit Failed File]. To add a destination, press [Add Destination], and then specify the destination. Press [OK]. Repeat from step to resend another file. To cancel transmissions, press [Cancel]. The display returns to that of step Press [Exit] twice.
Page 658: Checking The Transmission Result (Transmission File Status)
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. Press [Change TX / Info]. Select [Transmission File Status].
Page 659: Confirming By Report
Changing/Confirming Communication Information Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a Web Image Monitor on a network computer.
Page 660: Confirming By E-Mail
Checking the Transmission Result (Transmission File Status) Confirming by E-mail Use the E-mail TX Results function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. •...
Page 661: Communication Result Report (Memory Transmission)
Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission.
Page 662: Communication Failure Report
Checking the Transmission Result (Transmission File Status) Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Facsimile Features menu.
Page 663: Checking The Reception Result (Reception File Status)
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. Press [Change TX / Info]. Press [Reception File Status]. Check the reception results.
Page 664: Confirming By Report
Checking the Reception Result (Reception File Status) Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a Web Image Monitor on a network computer.
Page 665: Print Journal
Changing/Confirming Communication Information Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: “All”, “Print per File No.”, or “Print per User”.
Page 666: All
Print Journal Prints the results of communications in the order made. Press [Change TX / Info]. Press [Print Journal]. Select [All]. Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step Press [Exit] twice.
Page 667: Print Per File No
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. Press [Change TX / Info]. Press [Print Journal]. Select [Print per File No.]. Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press the {Start} key.
Page 668: Print Per User
Print Journal Print per User Prints the results of communications by individual senders. Press [Change TX / Info]. Press [Print Journal]. Select [Print per User]. Select a user. Press [Cancel] if the user is not registered. The display returns to that of step Press [OK] after checking the user name shown on the display.
Page 669 Changing/Confirming Communication Information Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step Press [Exit] twice. The standby display appears.
Page 670: Journal
Print Journal Journal This section explains the items printed in the Journal. ALV014S Printing date Other end Shows the date and time the report was • For fax destinations printed. Shows the name (for display) pro- grammed by the other end. Programmed Fax Header Shows the programmed fax number if Shows the sender name programmed for...
Page 671 Changing/Confirming Communication Information • For Internet Fax destinations • For IP-Fax transmissions and recep- At time of transmission, it shows the tions e-mail address or name programmed After , “T” for outgoing faxes or in the destination list. At time of re- “R”...
Page 672: Transmitting Journal By E-Mail
Print Journal Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, it is necessary to make settings with User Parameters (switch 21, bit 4) in the Facsimile Features menu.
Page 673: Printing/Deleting Received And Stored Documents
Changing/Confirming Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. Important ❒ To use this function, the optional printer/scanner unit must be installed. ❒...
Page 674: Printing Received And Stored Documents
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. Press [Change TX / Info]. Press [Print / Delete Stored Reception File]. Select a file to be printed, and then press [Print]. To cancel printing, press [Cancel].
Page 675: Deleting Received And Stored Documents
Changing/Confirming Communication Information Reference p.276 “Maximum Values” “Facsimile Features”, General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. Press [Change TX / Info]. Press [Print / Delete Stored Reception File]. Select a file to be deleted, and then press [Delete].
Page 676: Printing A File Received With Memory Lock
Printing a File Received with Memory Lock Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched on, all received docu- ments are stored in memory and are not automatically printed. To print the doc- uments, you have to enter the Memory Lock ID.
Page 677 Changing/Confirming Communication Information Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. To cancel printing, press [Cancel]. If the Memory Lock ID does not match, the “ Specified code does not ”...
Page 678: Personal Boxes
Personal Boxes Personal Boxes You can receive confidential documents to Personal Boxes. Important ❒ Before using this function, set the Personal Box in advance. Personal Boxes Storing your documents in a Personal Box prevents unauthorized users reading them. When you specify a receiver for the Personal Box, incoming documents are for- warded directly to the destination you specify.
Page 679: Printing Personal Box Documents
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. Make sure that the Confidential File indicator is lit. BFT017S Press [Change TX / Info]. Press [Print Personal Box File]. Select the box with the document you want to print.
Page 680: Confidential File Report
Personal Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step Press the {Start} key.
Page 681: Information Boxes
Changing/Confirming Communication Information Information Boxes This section describes how to use Information Boxes. Important ❒ Before using this function, set the Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server. Program a document into an Information Box for others to pick up.
Page 682: Storing Documents In Information Boxes
Information Boxes Storing Documents in Information Boxes Follow these steps to store a document in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Select the box in which you want to store the file. When there are pre-programmed files, a file mark appears to the left of the box name.
Page 683 Changing/Confirming Communication Information Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation • Original Settings Press the {Start} key. The machine starts to scan the original. To stop scanning, press [Stop]. The display returns to that of step To store a document in another Information Box, repeat from step Press [Exit] twice.
Page 684: Printing Information Box Documents
Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box. Press [Change TX / Info]. Press [Store / Delete / Print Information Box File]. Press [Print]. Select the box that contains the stored file you want to print. You cannot select a box that has no stored file.
Page 685: Deleting Information Box Documents
Changing/Confirming Communication Information Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step To stop printing after pressing the {Start} key, press [Stop Printing].
Page 686 Information Boxes If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step Press [Yes].
Page 687 Changing/Confirming Communication Information...
Page 688: Storing A Document
5. Storing a Document This section explains storing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax documents in the Document Server. The Document Server can store documents from various applications. The documents that are stored using the facsimile function are available to trans- mit by facsimile.
Page 689 Storing a Document Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days. You can change this setting using “Auto Delete File in Document Server”...
Page 690 Sending a Stored File Place the original, and then select the scan settings you require. Set “Original Orientation” correctly. If you do not, the top/bottom orienta- tion of the original will not be displayed correctly in the preview. Press [Store File]. Select [Send &...
Page 691: Programming A User Name
Storing a Document If you have selected [Send & Store], specify the receiver. If you have selected [Store Only], proceed to step Press the {Start} key. Note ❒ You can change file names and user names. Reference p.38 “Setting the Original Orientation” “System Settings”, General Settings Guide Programming a user name Press [User Name].
Page 692: Setting A File Name
Sending a Stored File Reference “Entering Text”, About This Machine Setting a file name Press [File Name]. Enter the file name. Press [OK]. Reference “Entering Text”, About This Machine Setting a password Press [Password].
Page 693: Sending Stored Documents
Storing a Document Enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then reenter your password. You can enter up to four to eight digits. Enter the password again, and then press [OK].
Page 694 Sending a Stored File Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. •...
Page 695 Storing a Document When you want to add your originals to stored documents and send them all at once, press [Original n Stored File] or [Stored file n Original]. When sending only stored documents, proceed to step When [Original n Stored File] is pressed, the machine sends the originals, and then stored files.
Page 696: Specifying Documents From [File List]
Sending a Stored File Specifying documents from [File List] Press [U] or [T] to display the documents to be sent. Select the file. Specifying documents by [User Name] Select [User Name]. Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name.
Page 697: Specifying Documents By [File Name]
Storing a Document Specifying documents by [File Name] Select [File Name]. Enter the name of the document to be sent, and then press [OK]. Forward matching is used when searching for a file name. Select the file to be sent. Displaying a preview Select the document you want to send.
Page 698: Printing Stored Documents
Sending a Stored File Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press [←][→][↑][↓] to scroll the preview image. • Press [Switch] for “Display File” to display another selected file. •...
Page 699 Storing a Document Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. If you select a document with a password, enter the password, and then press [OK]. If the document does not have a password, proceed to step Press [Print File] or [Print 1st Page].
Page 700: Changing Stored Document Information
Sending a Stored File Note ❒ Only documents stored using the facsimile function can be printed. ❒ When printing originals that were not stored using the Mixed Original Siz- es function, paper sizes might differ according to whether printing is through the facsimile function or the Document Server.
Page 701 Storing a Document If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step Change the desired information of the stored document. Press the keys for the items you want to change.
Page 702: Changing A User Name
Sending a Stored File Changing a user name Press [Change User Name]. Press [Clear]. The user name is deleted. Enter the new user name, and then press [OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name.
Page 703: Changing The File Name
Storing a Document Changing the file name Press [Change File Name]. Press [Backspace] or [Delete All], and then re-enter the file name. Press [OK]. Reference “Entering Text” About This Machine Changing the password Press [Change Password].
Page 704: Deleting A Stored Document
Sending a Stored File Enter a new password using the number keys, and then press [OK]. Enter the password again, and then press [OK]. Deleting a Stored Document Use this function to delete stored documents. Press [Select Stored File].
Page 705 Storing a Document Press [Manage / Delete File]. Select the document you want to delete. You can also delete multiple documents at once. Enter a password using the number keys, and then press [OK]. Press [Delete File]. Press [Yes]. If you do not want to delete the document, press [No]. Press [Exit].
Page 706: Fax Via Computer
6. Fax via Computer This section explains how to use this machine's facsimile function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wire- less LAN), or USB 2.0.
Page 707: Before Use
Fax via Computer Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN-Fax Driver included on the printer CD-ROM.
Page 708: Address Book
Sending Fax Documents from Computers ❖ Operating environment • Computer PC/AT compatible • Operating systems Microsoft Windows 2000/XP/Vista Microsoft Windows Server 2003/2003 R2 • Display VGA 640×480 pixels or more Note ❒ Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations.
Page 709: Installing Individual Applications
Fax via Computer Note ❒ If your operating system is Windows 2000/XP/Vista or Windows Server 2003/2003 R2, installing a printer driver using Auto Run requires Adminis- trator permissions. When you install LAN-Fax Driver using Auto Run, log on using an account that has Administrator permissions. Installing Individual Applications You need to install a LAN-Fax Driver on your computer before using the LAN-Fax functions.
Page 710: Setting Lan-Fax Driver Properties
Sending Fax Documents from Computers Setting LAN-Fax Driver Properties This section explains how to set properties required for using the LAN-Fax Driver. Note ❒ If your operating system is Windows 2000/XP/Vista, or Windows Server 2003/2003 R2, log on using an account that has Administrator rights. Setting print properties This section explains how to make settings such as paper size or resolution.
Page 711: Making Settings For Option Configuration
Fax via Computer Making settings for option configuration Make settings for optional units installed in this machine. On the [Start] menu, select [Control Panel]. Then select [Printers and Other Hard- ware], and then [Printers and Faxes]. In Windows 2000, point to [Settings] on the [Start] menu, and then click [Printers]. In Windows XP Professional or Windows Server 2003/2003 R2, select [Printers and Faxes] on the [Start] menu.
Page 712: Basic Transmission
Sending Fax Documents from Computers Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M8] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open the application document you want to send or create a new document, and then perform the following procedure.
Page 713 Fax via Computer Reference p.244 “Specifying a destination using a destination list” p.245 “Specifying a destination using Address Book” p.246 “Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination” p.247 “Specifying Options” p.250 “Confirming Transmission Results by E-mail” p.252 “Editing Address Book”...
Page 714 Sending Fax Documents from Computers Specifying a destination using Address Book Important ❒ In order to use this method, you need to register destinations in the address list using Address Book. ❒ To use device address data as the LAN-Fax Driver destination table, you must convert the destinations registered on the machine to a CSV file and send that file to your computer.
Page 715: Specifying A Destination By Directly Entering A Fax Number, Internet Fax Destination, Or Ip-Fax Destination
Fax via Computer Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination Click the [Specify Destination] tab. The [Specify Destination] tab appears. Select the type of fax from the [Type:] dropdown menu. To send by standard fax or IP-Fax, select [Fax]. To send by Internet Fax, select [E-mail].
Page 716: Specifying Options
Sending Fax Documents from Computers Specifying Options You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet •...
Page 717: To Specify Two-Sided Printing
Fax via Computer To specify two-sided printing Click [Send Options]. The [Send Options] tab appears. Select the [2 sided printing] check box. To display preview Selecting the [Preview] check box allows you to check how the fax document will be output at the destination. Click [Send Options].
Page 718: To Store The Fax Document On The Document Server
Sending Fax Documents from Computers Enter a file name. You can also change the folder in this step. Click [Save]. The image file is saved in the specified folder. Note ❒ Single-page documents are saved as single TIFF files, and multiple-page documents are saved as multiple TIFF files.
Page 719: Confirming Transmission Results By E-Mail
Fax via Computer Confirming Transmission Results by E-mail After communicating in the LAN-Fax mode, this function transmits the commu- nication results with the computer by e-mail. When you have done [Send] or [Send & Print] using the LAN-Fax, and when the communication was successful, it transmits e-mail of the transmission result.
Page 720: Lan-Fax Result Report
Sending Fax Documents from Computers LAN-Fax Result Report This section explains the LAN-Fax Result Report. If “E-mail TX results” is set to “Notify”, if there be any insufficient configura- tions in the e-mail menu on this machine, or if “Auto Specify Sender Name” is set to “Off”, the LAN-Fax result notification e-mail is not transmitted, and the LAN-Fax Result Report is printed.
Page 721: Editing Address Book
Fax via Computer Reference p.247 “Specifying Options” p.248 “Saving as files” “Facsimile Features”, General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver's Help. Note ❒...
Page 722: Editing Programmed Destinations
Sending Fax Documents from Computers Note ❒ To program the contents of the destination list of this machine to the Ad- dress Book, select the [Use device address] check box, then enter the Desti- nation key's registration number in the [Device Address] field. ❒...
Page 723: Deleting Programmed Destinations
Fax via Computer Deleting programmed destinations On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. Click [New/Browse...], and then select the CSV file containing the address list to be edited.
Page 724: Editing Fax Cover Sheets
Sending Fax Documents from Computers Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. Important ❒ It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver.
Page 725: Attaching A Created Cover Sheet
Fax via Computer Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. On the [File] menu, click [Print...]. Select [LAN-Fax M8] in the list, and then click [Print]. The [LAN-Fax] dialog box appears. Click [Edit Cover Sheet...].
Page 726: Managing Facsimile Functions Using Smartdevicemonitor For Admin
Sending Fax Documents from Computers Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMonitor for Admin and its installation, see “Monitoring and Configuring the Printer”, Network Guide.
Page 727: Viewing Fax Information Using A Web Browser
Fax via Computer Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Important ❒ To use this function, the optional printer/scanner unit must be installed. Note ❒...
Page 728: Viewing, Printing, And Deleting Received Fax Documents Using A Web Image Monitor
Viewing Fax Information Using a Web Browser Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor Use the following procedure to view and/or print received fax documents using a Web Image Monitor. Viewing received fax documents using a Web browser Start a Web browser.
Page 729: Printing Fax Information Using A Web Browser
Fax via Computer Printing fax information using a Web browser Start a Web browser. Enter the machine's IPv4 address in the [Address] field. Click [Fax Received File] in the left pane. The list of received fax documents appears. Select the check box of the fax document to be printed. When viewing a list of the fax documents, you can select the thumbnail dis- play, icon display, or detail display.
Page 730: Programming Destination Information From Web Browser
Viewing Fax Information Using a Web Browser Programming Destination Information from Web Browser If the receiving machine is compliant with T.37 full mode Internet Fax, you can program the receiver's properties from Web Image Monitor. You can program the following properties: •...
Page 731: To Add New Receiver
Fax via Computer To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. Start the Web browser. Enter the IPv4 address of the machine you want to monitor after “http://” in the address field.
Page 732: Delivering Files Received By Fax
Delivering Files Received by Fax Delivering Files Received by Fax Documents received by the machine can be viewed on or downloaded to a com- puter using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them.
Page 733 Fax via Computer...
Page 734: Appendix
7. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this function to display a summary of current memory usage. On the standby display you can check the percentage of free memory space. In addition, in [System Status] you can check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”.
Page 735: Programs
Appendix Programs If you regularly send documents to a particular destination or transmit using the same functions, you can save repetitive number keys operations by registering this information in a Keystroke Program. Programs can be recalled by just press- ing a programmed key. Registering and Changing Keystroke Programs The following procedure can be used to program a new Keystroke Program or overwrite an old one.
Page 736 Programs Press [Program]. When no programs are registered, proceed to step Select a program number in which “Not Programmed” is shown. If you make a mistake, press [Cancel] and select a program number again. When you change a Keystroke Program, press [Yes] after pressing the program number you want to change.
Page 737: Registering A Priority Function Using A Program
Appendix Reference p.121 “Sending at a Specific Time (Send Later)” p.276 “Maximum Values” “Entering Text”, About This Machine Registering a priority function using a program Set the functions registered in a program as priority functions, so you can have the machine select these functions right after the power is turned on or the {Clear Modes} key is pressed.
Page 738: Changing A Program Name
Programs Changing a program name Follow these steps to change a program name. Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. BFT020S Press [Change Name].
Page 739: Deleting A Program
Appendix Deleting a Program Follow these steps to delete an unnecessary program: Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Press the {Program} key. BFT020S Press [Delete].
Page 740: Using A Program
Programs Using a Program Follow these steps to recall and use a registered program: Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. Place the original.
Page 741: Optional Equipment
Appendix Optional Equipment This section explains the functions of options. Expansion Memory (28MB: DIMM) This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative.
Page 742: Specifications
Specifications Specifications ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85 lines/mm, 200 × 100 dpi (Standard character), 8 × 7.7 lines/mm, 200 × 200 dpi (Detail character), 8 × 15.4 lines/mm (Fine character: optional), 16 × 15.4 lines/mm, 400 × 400 dpi (Super Fine character: optional) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution (JBIG transmission: 2 seconds)
Page 743 Appendix IP-Fax transmission function Specify an IPv4 address and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway. IP-Fax reception function Receive faxes sent from an IP-Fax compatible fax through a network.
Page 744: Specifications Required For The Internet Fax Destination Machines
Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol- lowing specification requirements. When communicating with full mode compatible machines, you can take ad- vantage of higher specifications for coding, original size, and resolution. For de- tails about the specifications available in full mode, see “Internet Fax Transmission and Reception”...
Page 745: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission Number of pages you can store in memory (using Approx.
Page 746 Maximum Values Item Standard Expansion memory (Optional) Number of characters you can enter for a pro- gram name Number of received documents you can store on the machine's hard disk Number of documents you can print at a time in [Print / Delete Stored Reception File] Number of documents you can delete at a time in [Print / Delete Stored Reception File]...
Page 747: Index
INDEX Canceling a Memory Transmission 180-degree rotation printing Canceling an Immediate Transmission 1st Sheet Canceling a transmission 2nd Sheet Canceling a transmission before the 2 Sided Original original is scanned 2 Sided Print Canceling a transmission before the 2 sided printing transmission is started Canceling a transmission of an Internet Fax...
Page 748 Combined Auto and Manual Density Communicating indicator Edit Cover Sheet... Communication Failure Report Edit Dest. Communication Page Count Editing Address Book Communication Result Report Editing fax cover sheets Compatible machines Editing programmed destinations Confidential File indicator E-mail Address Confidential File Report E-mail subject Confirming a transmission E-mail text...
Page 749 Making settings for option configuration G3 Auto Manage / Delete File Gatekeeper (VoIP gatekeeper) Managing facsimile functions using SmartDeviceMonitor for Admin Gateway (VoIP gateway) Manual Density General Settings Manual Dial Manual e-mail reception Manual E-mail RX H.323 Manual Entry H.323 Settings Manual Reception Having incoming documents printed on Manuals for this machine...
Page 750 Program Dest. Program Fax Information Page reduction Program key Page separation and length reduction Program Memory Lock ID Paper size and scanned area Programming a user name Paper Tray Programming destination information Parallel Memory Transmission from Web browser Parameter Setting Programming destinations in the Parameter Setting: Print List Address Book...
Page 751 Returning the machine to the SEP Code RX Result Report standby mode Setting an e-mail destination as a BCC Routing e-mail received via SMTP Setting LAN-Fax Driver properties Routing received documents Setting print properties Routing received documents with Setting priority trays SUB Code Setting the Original Orientation RTI - Own Name...
Page 752 Super Fine Switching between Memory and User Name Immediate Transmission User Text Switching the reception mode User Tools/Counter key Switching the titles in the Address Book Using a program Switch Reception Mode Using the Address Book to Switch RX Mode specify destinations Switch Title Using the Document Server...
Page 753 B819-7603...
Page 754 Trademarks ® ® ® ® ® Microsoft , Windows , Windows Server , Windows Vista , and Outlook are either registered trade- marks or trademarks of Microsoft Corporation in the United States and/or other countries. ® PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both.
Page 755 EN USA B819-7603...
Page 756 Printer/Scanner Unit Type 8000 Operating Instructions Printer Reference Preparing the Machine Setting Up the Printer Driver Other Print Operations Saving and Printing Using the Document Server The Functions and Settings of the Machine Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 757 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 758 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents . ❒...
Page 759 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 760 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Initial Display ......................2 Simplified Display.......................3 Job List ........................4 Job List Screen ......................4 Checking Jobs in the Print Queue................5 Changing the Order of Jobs ..................6 Holding Print Jobs ......................6 Deleting Jobs ......................7 Checking Job History ....................7...
Page 761 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties.............53 Windows 2000 - Accessing the Printer Properties ...........53 Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties 55 Windows Vista - Accessing the Printer Properties ...........57 RPCS - Accessing the Printer Properties ............59 Windows 2000 - Accessing the Printer Properties ...........59 Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties 61...
Page 762 Slip Sheet......................116 Tab Sheet......................118 Z-fold ........................119 Folding Positions....................119 Notes on the Z-fold Function..................120 4. Saving and Printing Using the Document Server Accessing the Document Server..............121 5. The Functions and Settings of the Machine Mainframe ......................123 Functions........................123 Interface .........................123 List of the Setting Items ..................124 Web Image Monitor....................124 telnet ........................129 Settings that can be used with PostScript 3............130...
Page 764: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.
Page 765: Display Panel
Display Panel This section describes configuration using the display panel when the printer function is selected. Initial Display Important ❒ The machine switches to offline when you make settings when the machine is on- line. After you complete the setting, the machine switches to online automatically. ❒...
Page 766: Simplified Display
[Print Jobs] [Spooling Job List] Press to display print jobs sent from a Press to display spooled jobs. computer. Paper Tray Status indicators [Error Log] The paper tray settings appear. Press to display the error logs of print jobs that sent from a computer. Note ❒...
Page 767: Job List
Job List Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and then executed in order. The Job List function allows you to manage these jobs. For example, you can cancel incorrect job settings or print an urgent document.
Page 768: Checking Jobs In The Print Queue
Switches between job lists for each function. Switches between [Current / Waiting Job List] and [Job History]. Displays reserved job numbers. Displays the function used to print jobs. : Job printed using copy function. : Job printed using printer function. : Job printed using Document Server function.
Page 769: Changing The Order Of Jobs
Changing the Order of Jobs You can change the order in which print jobs in the job list are served: Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. Press [OK].
Page 770: Deleting Jobs
Deleting Jobs You can delete job that is queued or currently printing. Press [Job List]. Select the job you want to delete. Press [Delete Reservation]. Press [Yes]. Note ❒ To delete multiple print jobs, select them in step Checking Job History You can view the history contents of printed jobs.
Page 771: Printer Features Menu
Printer Features Menu The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. For details, see “Printer Features Menu”, General Settings Guide. ❖ List / Test Print Menu Description Multiple Lists You can print the configuration page and error log.
Page 772 ❖ System Menu Description Print Error Report You can print an error report when a printer or memory error occurs. Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs. Memory Overflow Select this to have a memory overflow error report printed.
Page 773 Menu Description Bypass Tray Setting Priority You can specify which of the two options, (Printer) Driver / Command or Machine Settings, has priority for determining the paper size for the bypass tray. Edge to Edge Print You can select whether or not to print on the entire sheet.
Page 774 ❖ PS Menu (optional) Menu Description Data Format You can select a data format. Resolution You can set the print resolution in dots per inch. ❖ PDF Menu (optional) Menu Description Change PDF Password You can set the password for the PDF file executing PDF Direct Print.
Page 775: Setting Paper On The Bypass Tray
Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Paper Size and Paper Type”, About This Machine. Important ❒ Paper of the following dimensions can be loaded onto the bypass tray: 100 - 305 mm (3.9 - 12 in.) vertical, and 139.7 - 600 mm (5.5 - 23.7 in.) horizontal.
Page 776 Gently insert paper face up into the bypass tray until the beeper sounds, and then adjust the paper guides to the paper size. If the paper size of the paper guide and the paper do not match, skewing and misfeeds might occur. Do not stack paper over the limit mark, otherwise a skewed image or mis- feeds might occur.
Page 777: Setting The Paper Size Using The Control Panel
Setting the Paper Size Using the Control Panel Follow the procedure below to set the machine using the control panel when loading standard size paper onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features].
Page 778: Setting Custom Size Paper Using The Control Panel
Setting Custom Size Paper Using the Control Panel Follow the procedure below to set the machine using the control panel when loading custom size paper onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “System Settings”, General Settings Guide).
Page 779: Setting Thick Paper Or Ohp Transparencies Using The Control Panel
Setting Thick Paper or OHP Transparencies Using the Control Panel Follow the procedure below to set the machine using the control panel when loading thick paper or OHP transparencies onto the bypass tray. Important ❒ The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see “System Settings”, General Settings Guide).
Page 780 Press [OK]. The paper type selected is displayed. Press the {User Tools/Counter} key. The initial screen appears. Note ❒ The settings made will remain valid until they are reset again. After print- ing on OHP transparencies or thick paper, make sure to clear settings for the next user.
Page 782: Preparing The Machine
1. Preparing the Machine Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
Page 783 Preparing the Machine ❖ Windows 2000 Connection Method Available Ports Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP port LPR port ❖ Windows XP Connection Method Available Ports Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP port LPR port ❖...
Page 784 Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. BFE002S Note ❒ In an IPv6 environment, Netware servers cannot be used. Reference See the explanation about how to install the printer driver for each type of network printer.
Page 785: Local Connection
Preparing the Machine Local Connection Local connections can be established via parallel, USB, and Bluetooth connections. Windows operating system version determines the available connection methods. • Windows 2000: USB, Parallel, and Bluetooth connections • Windows XP: USB, Parallel, and Bluetooth connections •...
Page 786: Installing The Printer Driver
Installing the Printer Driver Installing the Printer Driver This section explains how to install the printer driver. There are two ways to in- stall the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use. Quick Install Windows 2000 / XP / Vista and Windows Server 2003 / 2003 R2, users can eas- ily install this software using the supplied CD-ROM.
Page 787 Preparing the Machine Click [Install]. The printer driver installation starts. Click [Finish]. A message about restarting the computer appears. Restart the computer to complete installation. Click [Exit] in the first dialog box of the installer, and then take out the CD- ROM.
Page 788: Installing The Printer Driver For The Selected Port
Installing the Printer Driver Installing the Printer Driver for the Selected Port Using the SmartDeviceMonitor for Client port Important ❒ To install SmartDeviceMonitor for Client under Windows 2000 / XP Profes- sional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
Page 789 Preparing the Machine Changing the port settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Windows 2000 Open [Printers] window from [Start] menu. In the [Printers] window, click the icon of the printer you want to use.
Page 790 Installing the Printer Driver Note ❒ For TCP/IP, timeout setting can be configured. ❒ User, proxy, and timeout settings can be configured for IPP. ❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. Click [Cancel] to close the [Port Configuration:] dialog box. Start SmartDeviceMonitor for Client, and then right-click the SmartDe- viceMonitor for Client icon on the tasktray.
Page 791 Preparing the Machine Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port. Click [Port:], and then click [Add]. Click [SmartDeviceMonitor], and then click [OK]. Click [TCP/IP], and then click [Search].
Page 792 Installing the Printer Driver Installing the PCL or RPCS printer driver (IPP) Important ❒ To install printer driver under Windows 2000 / XP Professional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
Page 793 Preparing the Machine Enter a name for identifying the printer in [IPP Port Name]. Use a name dif- ferent from the one of any existing port. If a name is not specified here, the address entered in the [Printer URL] box be- comes the IPP port name.
Page 794 Installing the Printer Driver Using the Standard TCP/IP port This describes how to install the PCL or RPCS printer driver using the TCP/IP port. Important ❒ To install this printer driver under Windows 2000 / XP Professional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Man- age Printers permission.
Page 795 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select “RICOH NetworkPrinter Driver C Model”. Click [Next >].
Page 796 Installing the Printer Driver Using the LPR port This describes how to install the PCL or RPCS printer driver using the LPR port. Important ❒ To install this printer driver under Windows 2000 / XP Professional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
Page 797 Preparing the Machine Check that the port of the selected printer is displayed in [Port:]. Configure the default printer as necessary. Click [Continue]. The printer driver installation starts. After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish].
Page 798: Using As A Windows Network Printer
Using as a Windows Network Printer Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the print- er as a Windows network printer. To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000 / XP / Vista or Windows Server 2003 / 2003 R2 shared printer.
Page 799 Preparing the Machine Click [Next >]. Select the [Printer Name] check box to select the printer models you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.
Page 800: Using As A Netware Print Server / Remote Printer
Using as a NetWare Print Server / Remote Printer Using as a NetWare Print Server / Remote Printer This describes how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000 / XP Professional / Vista and Windows Server 2003 / 2003 R2, you must have an account that has Man- age Printers permission.
Page 801 Preparing the Machine Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port. Click [Port:], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the name of the NetWare file server on the network tree.
Page 802: Form Feed
Using as a NetWare Print Server / Remote Printer Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly.
Page 803: Installing The Printer Driver Using Usb
Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the comput- er and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM provided with this machine.
Page 804: Windows Xp, Windows Server 2003 / 2003 R2 - Usb
Installing the Printer Driver Using USB Click [Next >]. Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers] window.
Page 805: Windows Vista - Usb
Preparing the Machine Check the printer driver location, and then click [Next >]. Click [Continue]. Click [Finish]. If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers and Faxes] window. Note ❒...
Page 806: Printing With Parallel Connection
Printing with Parallel Connection Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par- allel port. To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Important ❒...
Page 807 Preparing the Machine Select the [Default Printer] check box to configure the printer as default. Click [Finish]. The printer driver installation starts. After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation.
Page 808: Printing With Bluetooth Connection
Printing with Bluetooth Connection Printing with Bluetooth Connection This describes how to print using with Bluetooth devices. Supported Profiles Refer the following supported profiles for Bluetooth connection. ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP.
Page 809: Printing With Bluetooth Connection
Preparing the Machine Printing with Bluetooth Connection To install the printer driver, follow the procedure used to install parallel interface. Important ❒ To install the printer driver under Windows 2000 / XP Professional / Vista or Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
Page 810: Configuring Security Mode Settings
Printing with Bluetooth Connection Configuring Security Mode Settings This describes how to configure the security mode settings. Start 3Com Bluetooth Connection Manager. On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.
Page 811: Making Option Settings For The Printer
Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.49 “If Bidirec- tional Communication Is Disabled”. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di- rection settings to be automatically sent to the printer.
Page 812: If Bidirectional Communication Is Disabled
Making Option Settings for the Printer ❖ When connected with USB The machine must be connected to the computer's USB port using the USB inter- face cable (for Windows 2000 / XP / Vista and Windows Server 2003 / 2003 R2). The computer must support bidirectional communication.
Page 813: Installing Font Manager
Preparing the Machine Installing Font Manager Important ❒ Under Windows 2000 / XP / Vista or Windows Server 2003 / 2003 R2, install- ing applications by Auto Run requires administrator privilege. To install a printer driver by Auto Run, log on using an account that has administrator privilege.
Page 814: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0
Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 2000 / XP or Windows Server 2003 / 2003 R2 with Adobe Page- Maker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\XP_VISTA\(Lan- guage)\DISK1”...
Page 815 Preparing the Machine...
Page 816: Setting Up The Printer Driver
2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrator and Power Users groups have Manage Printers permission by default.
Page 817 Setting Up the Printer Driver Making printer default settings - printing preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.
Page 818: Windows Xp, Windows Server 2003 / 2003 R2 - Accessing The Printer Properties
PCL - Accessing the Printer Properties Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 819 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP.
Page 820: Windows Vista - Accessing The Printer Properties
PCL - Accessing the Printer Properties Windows Vista - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer's default settings (including settings for options), log on using an account that has Manage Printers permission. Members of the Ad- ministrators group have Manage Printers permission by default.
Page 821 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following procedure explains making printer settings for Windows Vista WordPad as an example of how to make printer settings for a specific application.
Page 822: Rpcs - Accessing The Printer Properties
RPCS - Accessing the Printer Properties RPCS - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help. ❖...
Page 823 Setting Up the Printer Driver Making printer default settings - printing preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.
Page 824: Windows Xp, Windows Server 2003 / 2003 R2 - Accessing The Printer Properties
RPCS - Accessing the Printer Properties Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 825 Setting Up the Printer Driver Making printer default settings - printing preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears.
Page 826: Windows Vista - Accessing The Printer Properties
RPCS - Accessing the Printer Properties Windows Vista - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer's default settings (including settings for options), log on using an account that has Manage Printers permission. Members of the Ad- ministrators group have Manage Printers permission by default.
Page 827 Setting Up the Printer Driver Note ❒ The settings you make here are used as the default settings for all applica- tions. ❒ For details, see the printer driver Help. Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.
Page 828: Other Print Operations
3. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Important ❒ This function is possible only when the optional PostScript 3 unit is installed. ❒...
Page 829 Other Print Operations DeskTopBinder Lite enhancements Follow the DeskTopBinder Lite enhancement procedure to print PDF files directly. On the [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next] repeatedly until the [Printing Function3] screen appears. On the [Printing Function3] screen, click [Add] to display [PDF Direct Print Properties].
Page 830 Printing a PDF File Directly Printing PDF Password-Protected Documents Follow the procedure below to print password-protected PDF files. In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next] repeatedly until the [Printing Function3] screen appears.
Page 831: Using Commands
Other Print Operations PDF Direct Print Properties ANW014S Setting name: Orientation: Displays the plug-in configuration name Specifies the original's orientation. (up to 63 single byte characters) Number of copies Change Icon... Specifies the number of copies to print. Changes the icon displayed on the tool bar. Collate Printer name: Sorts printed sheets.
Page 832: Unauthorized Copy Control
Unauthorized Copy Control Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions: [Data security for copying] and [Mask type:]. Important ❒ This function is designed to discourage copying of confidential documents; it does not prevent unauthorized use of information.
Page 833 Other Print Operations ❖ Printing a document using [Data security for copying] AJL030S The pattern and text you have set The document is blanked by gray is printed. overprint. The document is copied or stored in copiers/multifunction machines which the optional Copy Data Secu- rity unit is installed.
Page 834: Using [Mask Type:]
Unauthorized Copy Control Using [Mask type:] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. ❖ Setting [Mask type:] in the printer driver • Select a pattern from [Mask type:], and then enter text in the [Text:] box. •...
Page 835: Important Notice
Other Print Operations Important Notice • The supplier does not provide warranty regarding the appearance of print patterns and other copy protection features. The appearance of the print pat- terns and the performance of Unauthorized Copy Control may vary depend- ing on the quality of paper used and the machine model and settings.
Page 836: Using The Print Job Function
Using the Print Job Function Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using the printer driver: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs saved in the machine which is sent from computers.
Page 837 Other Print Operations Sample Print Job List Displays only Sample Print files stored in the machine. Hold Print Job List Displays only Hold Print files stored in the machine. Stored Print Job List Displays only Stored Print files stored in the machine. Details Displays details about a selected file.
Page 838 Using the Print Job Function ❖ List Per User ID If you select [List Per User ID] from [Initial Print Job List], the following screen appears: ANW204S User ID Displays the User IDs who sent files to the machine. [Clear] Deselects a selection.
Page 839: Selecting The Initial Print Job List
Other Print Operations Selecting the Initial Print Job List Follow the procedure below to set the initial Print Jobs screen, and to show it. Selecting the Initial Print Job List Press the {User Tools/Counter} key. Press [Printer Features]. The Printer Features menu appears On the [System] tab, press [Initial Print Job List].
Page 840: Printing From The Print Job Screen
Printing from the Print Job Screen Printing from the Print Job Screen This section gives instruction about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the ma- chine's control panel.
Page 841 Other Print Operations Printing a Sample Print file The following procedure describes how to print a Sample Print file with the PCL 6/5e and the RPCS printer driver. For information about how to print a Sample Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
Page 842 Printing from the Print Job Screen Select the file you want to print, and press [Print]. Enter the new number of sets using the number keys. You can enter up to 999 sets. Press the {Clear/Stop} key to correct any entry mistakes. Press [Yes].
Page 843 Other Print Operations Deleting Sample Print files If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it again until the settings are suitable. Press the {Printer} key to display the Printer screen. Press [Print Jobs].
Page 844: Locked Print
Printing from the Print Job Screen Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel.
Page 845 Other Print Operations Printing a Locked Print file The following procedure describes how to print a Locked Print file with the PCL 6/5e and the RPCS printer driver. For information about how to print a Locked Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
Page 846 Printing from the Print Job Screen Select the file you want to print, and then press [Print]. The password screen appears. Enter the password using the number keys, and then press [OK]. The print confirmation screen appears. A confirmation screen will appear if the password is not entered correctly. Press [Exit] to enter the password again.
Page 847 Other Print Operations Deleting Locked Print files Press the {Printer} key to display the Printer screen. Press [Print Jobs]. Press [Locked Print Job List]. A list of Locked Print files stored appears. Depending on the security settings, certain print jobs may not be displayed. Select the file you want to delete, and then press [Delete].
Page 848: Hold Print
Printing from the Print Job Screen Hold Print Use this function to temporarily hold a file in the machine, and print it from the computer or the machine's control panel later. Important ❒ A Hold Print file cannot be stored if: •...
Page 849 Other Print Operations Click [Details...], and then enter a User ID in the [User ID:] box. Start printing from the application’s [Print] dialog box. The Hold Print job is sent to the machine and stored. On the machine’s control panel, press the {Printer} key to display the print- er screen.
Page 850 Printing from the Print Job Screen Press [Yes]. The Hold Print file is printed. Press [No] to cancel printing. Note ❒ When printing is completed, the stored file is deleted. ❒ To stop printing after printing has started, press [Exit] until the Printer screen appears, and then press [Job Reset].
Page 851: Stored Print
Other Print Operations Stored Print As print files are not deleted after printing is completed, sending the same print file every time is not necessary, effective when printing same files repeatedly. Important ❒ A Stored Print file cannot be stored if: •...
Page 852 Printing from the Print Job Screen Configure Stored Print in the printer driver’s properties. You can select two ways for Stored Print: • [Stored Print] Stores the file in the printer and print it later using the display panel. • [Store and Normal Print] Prints the file at once and also stores the file in the machine.
Page 853 Other Print Operations Select the file you want to print, and press [Print]. The confirmation screen appears. If you set a password in the printer driver, a password confirmation screen appears. Enter the password. If multiple print files are selected, the machine prints files that correspond to the entered password and files that do not require a password.
Page 854 Printing from the Print Job Screen Note ❒ When multiple print files are selected, the minimum number of set quan- tity among all settings is applied. ❒ When the number of set quantity is changed, the changed quantity is ap- plied to all selected print files.
Page 855: Printing From The Jobs Per User Id Screen
Other Print Operations Printing from the Jobs Per User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs].
Page 856 Printing from the Jobs Per User ID Screen Press [List Per User ID]. The print job list of the selected user ID appears. Select the desired print jobs. To cancel a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All].
Page 857: Printing All Print Jobs
Other Print Operations Printing All Print Jobs Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs]. A list of user IDs whose files are stored in the machine appears. Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time.
Page 858 Printing from the Jobs Per User ID Screen Select the desired print job type, and then press [OK]. The confirmation screen appears. The confirmation screen does not appear if the selected ID has only one type of print jobs. Press [Yes]. The selected files are printed.
Page 859: Form Feed
Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •...
Page 860 Form Feed Canceling a Print Job Follow the procedure below for canceling the print job if the message prompting form feed appears. Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Delete the stored print jobs, and then cancel form feed. Press [Reset the Job] to cancel the current print job, or [Reset All Jobs] to cancel all jobs.
Page 861: Canceling A Print Job
Other Print Operations Canceling a Print Job This section gives instruction to stop printing from the computer or the display panel. Canceling a Print Job Using the Control Panel Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Press [Reset the Job] or [Reset All Jobs].
Page 862: Windows - Canceling A Print Job From The Computer
Canceling a Print Job Windows - Canceling a Print Job from the computer You can cancel a print job from the computer if transferring print jobs is not completed. Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.
Page 863: Checking The Error Log
Other Print Operations Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 50 errors are stored in the error log. If a new error is added when there are 50 errors already stored, the oldest error is deleted.
Page 864: Spool Printing
Spool Printing Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data In indicator blinks.
Page 865: User Defined Pages
Other Print Operations User Defined Pages Using this function, you can specify the page numbers for each input tray. Important ❒ This function is available with the PCL 6/5e printer driver only. ❒ If [Document Server] is selected under [Job Type:], User Defined Page cannot be used.
Page 866: Printing With The Finisher
Printing with the Finisher Printing with the Finisher You can collate, staple, or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher. Important ❒ Make option settings for the machine using the printer driver when bidirec- tional communication is disabled.
Page 867: Staple
Other Print Operations Staple With the optional 3,000Sheet-50Sheet Staple Finisher, 3,000Sheet-100Sheet Sta- ple Finisher or Booklet Finisher installed, sets can be stapled individually when printing multiple sets. Staple position The specified staple position varies depending on paper size, type, quantity and feed orientation.
Page 868 Printing with the Finisher Stapling precautions Important ❒ Stapling can be done only with the optional finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages exceeds maximum for stapling. • If a paper size that cannot be stapled is selected. •...
Page 869: Punch
Other Print Operations Punch With the optional 3,000Sheet-50Sheet Staple Finisher, 3,000Sheet-100Sheet Staple Finisher, or Booklet Finisher installed, holes can be punched into printed output. Punch position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: ANV101S Note ❒...
Page 870 Printing with the Finisher Punching precautions Follow these precautions when using the punch function. Important ❒ This function is possible only when the optional 3,000Sheet-50Sheet Staple Finisher, 3,000Sheet-100Sheet Staple Finisher, or both the Mailbox and Punch Kit is installed. ❖ Punch printing will be canceled under the following conditions: •...
Page 871: Collate
Other Print Operations Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory or hard disk drive. The fol- lowing are the three types of Collate: Important ❒...
Page 872 Printing with the Finisher Rotating Collate Every other print set is rotated by 90 degrees. AEU017S Important ❒ The Rotating Collate function requires two paper trays containing same size paper but in different orientations. ❒ If the output tray has shift function, Shift Collate will be applied even if Ro- tating Collate is selected.
Page 873: Covers
Other Print Operations Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Important ❒ To use this function, Collate must be set. Rotating Collate cannot be set. ❒...
Page 874 Covers • Blank • When printing one side AEV018S • When printing both sides AEV033S ❖ Back cover Prints the last page of the document as the back cover pages. • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
Page 875 Other Print Operations • Print on both sides Prints on both sides of the cover sheets when duplex printing is selected. • Back cover page face inside, and the number of pages is odd AMT203S • Back cover page face outside, and the number of pages is odd AMT204S •...
Page 876 Covers • Blank • When printing one side AEV040S • When printing both sides AEV041S Note ❒ If “Auto Tray Select” is set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the K orientation. There- fore, if the cover paper is set to the L orientation, the orientation of cover and body will be different.
Page 877: Chaptering
Other Print Operations Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. No slip sheets The specified page is always printed on the same side as the first page.
Page 878: Inserting Chapter Slip Sheets
Chaptering Inserting chapter slip sheets Insert chapter slip sheets before the specified page. • Print Prints on the chapter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on. AJO023S • Blank AJO024S Note ❒...
Page 879: Slip Sheet
Other Print Operations Slip Sheet ❖ Inserting a slip sheet between each page • Print AEV019S • Blank AEU023S ❖ Inserting a slip sheet between OHP transparencies • Print AEV020S • Blank AEU024S...
Page 880 Slip Sheet Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets. ❒ The slip sheet should be the same size and orientation as the main paper. ❒...
Page 881: Tab Sheet
Other Print Operations Tab Sheet Prints on tab sheets. GCPY025E Important ❒ Make sure to install the optional tab sheet holder when setting tab sheets. Contact your service representative regarding the optional tab sheet holder installation. ❒ Only tab sheets with the tab on the right (at the top part of the paper) can be printed on.
Page 882: Z-Fold
Z-fold Z-fold You can Z-fold prints when the optional Z-folding unit and the optional 3,000Sheet-100Sheet Staple Finisher or Booklet Finisher are attached. Folding Positions When Z-folding, select the folding positions for the front page using the printer driver. The relationship between the size of the front page and that of subsequent pages determines whether the subsequent pages can be Z-folded.
Page 883: Notes On The Z-Fold Function
Other Print Operations Notes on the Z-fold Function Follow these precautions when using the Z-fold function. ❖ Z-folding will be canceled under the following conditions: • When the Z-fold function is not supported for the selected paper type • The Z-fold function is not supported for OHP transparencies, labels, thick paper, translucent paper, and tab stock paper.
Page 884: Saving And Printing Using The Document Server
4. Saving and Printing Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as you, and when you, want. Important ❒ Applications with their own drivers, such as PageMaker, do not support this function.
Page 885 Saving and Printing Using the Document Server...
Page 886: The Functions And Settings Of The Machine
5. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Note ❒...
Page 887: List Of The Setting Items
The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following tables show Web Image Monitor items that can be viewed or mod- ified depending on the selected mode on the Web browser. Select one of the following modes to log on Web Image Monitor: •...
Page 888 List of the Setting Items ❖ Document Server • Document Server User mode Administrator mode Read/Modify Read/Modify ❖ Fax Received File • Fax Received File User mode Administrator mode Read/Modify None ❖ Printer: Print Jobs • Print Job List User mode Administrator mode Read/Modify Read/Modify...
Page 889 The Functions and Settings of the Machine ❖ Address Book • Address List Menu User mode Administrator mode Address Book None Read/Modify ❖ Configuration • Device Settings Menu User mode Administrator mode System Read Read/Modify Paper Read Read/Modify Date/Time Read Read/Modify Timer Read...
Page 890 List of the Setting Items • Fax Menu User mode Administrator mode Environment Settings None Read/Modify Send / Reception Settings None Read/Modify IP-Fax Settings None Read/Modify IP-Fax Gateway Settings None Read/Modify Parameter Settings None Read/Modify • Interface Menu User mode Administrator mode Interface Settings Read...
Page 891 The Functions and Settings of the Machine • RC Gate Menu User mode Administrator mode Setup RC Gate None Read/Modify Update RC Gate Firmware None Read/Modify RC Gate Proxy Server None Read/Modify • Webpage Menu User mode Administrator mode Webpage Read/Modify Read/Modify •...
Page 892: Telnet
List of the Setting Items telnet The following telnet can be used with the machine: access, appletalk, authfree, autonet, bonjour (rendezvous), btconfig, device- name, dhcp, diprint, dns, domainname, help, hostname, ifconfig, info, ipp, ipv6, lpr, netware, passwd, prnlog, route, set, show, slp, smb, snmp, sntp, spoolsw, sprint, ssdp, ssh, status, syslog, upnp, web, wiconfig, wins...
Page 893: Settings That Can Be Used With Postscript 3
The Functions and Settings of the Machine Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer drivers, different items may be displayed. Settings Selectable Items Collate:...
Page 894: Appendix
6. Appendix Notes to Users of the PostScript 3 Driver When using the PostScript 3 driver under Windows 2000/XP/Vista, or Win- dows Server 2003/2003 R2 on a client computer running Internet Explorer ver- sion 6 or higher, some driver dialog boxes may be different from the illustrations shown in PostScript 3 Supplement.
Page 895 Appendix ❖ Orientation Override Use this to set the paper orientation. The following table shows the tabs or menus where you can select this function. [Orientation Override] on [Document Options] on the [Ad- Windows 2000/XP/Vista, Windows Server 2003/2003 R2 vanced] tab in the Printing Preferences dialog box. You can select the following items: •...
Page 896 Notes to Users of the PostScript 3 Driver ❖ Collate Use this function to enable collation. With this feature, the machine can effi- ciently print collated sets of multiple-page documents. Important ❒ To use this function, a memory unit of at least 192 MB or hard disk drive must be installed on the machine.
Page 897 Appendix ❖ Punch Use this function to punch holes in the printed documents. The following table shows where you can select this function. [Punch] on [Print Job] on the [Finishing] tab in the Print- Windows 2000/XP/Vista, Windows Server 2003/2003 R2 ing Preference dialog box.
Page 898 Notes to Users of the PostScript 3 Driver ❖ Watermark Style Select the Watermark style. [Watermark Style] on the [Advanced] tab in the Printing Windows 2000/XP/Vista, Windows Server 2003/2003 R2 Preferences dialog box. ❖ Dithering Use this to set the Image Rendering mode. The following table shows the tabs or menus where you can select this function.
Page 899: Specifications
Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications 1200 × 1200 dpi Resolution 600 × 600 dpi 300 × 300 dpi Printing speed • Type 1: 60 ppm • Type 2: 70 ppm •...
Page 900 Specifications Component Specifications Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Catego- ry/Type5) cable. USB Interface (Standard) • Supported Operating System: Windows 2000 / XP / Vista, Windows Server 2003 / 2003 R2, MacOS 10.3.3 or later • Transmission spec. USB 2.0 Standard •...
Page 901: Options
Appendix Options Important ❒ Only one optional interface board can be installed in the machine at a time. Therefore, the optional IEEE 802.11b interface unit, the IEEE 1284 interface board, and Bluetooth interface unit cannot be installed concurrently. IEEE 1284 Interface Board Type A ❖...
Page 902 Specifications Bluetooth Interface Unit Type 3245 ❖ Supported Profiles: • SPP (Serial Port Profile) • HCRP (Hardcopy Cable Replacement Profile) • BIP (Basic Imaging Profile) ❖ Frequency Range: 2.45 GHz ISM band ❖ Data Transmission Speed: 723 kbps Note ❒ The transmission speed is adjusted according to factors such as the distance and obstacles between the devices, radio signal condition and Bluetooth adaptor.
Page 903 INDEX Banner page Hard disk Bidirectional communication Holding print jobs Bluetooth connection Hold print Bluetooth interface unit Hold print (deleting) Booklet finisher Hold print (printing) Bypass tray How to read this manual Canceling a print job IEEE 1284 interface board Changing the order of jobs IEEE 802.11b interface unit Changing the port settings...
Page 904 OHP transparencies Sample print Operating system Sample print (deleting) Optional interface Sample print (printing) Options Selecting the initial print job list Setting custom size paper (Bypass tray) Setting the paper size (Bypass tray) Shift collate PageMaker Simplified display Parallel connection Slip sheet PCL printer driver SmartDeviceMonitor for Client port...
Page 905 D406-7503...
Page 906 The Bluetooth word mark and logos are registered trademarks owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare, IPX, IPX/SPX are either registered trademarks or trademarks of Novell, Inc.
Page 907 EN USA D406-7503...

This manual is also suitable for:

Aficio mp 6000 Aficio mp 7000

Ricoh AFICIO MP 8000 Operating Instructions Manual

Table of Contents

Getting Started

Entering Text

Appendix

Table of Contents

How to Read this Manual

Indicators

Panel Tone

Checking Machine Status and Settings

When the Function Status Indicator Lights up in Red

When You Have Problems Operating the Machine

When a Job Is Not Performed

Troubleshooting When Using the Copy/Document Server Function

Messages Displayed When Using the Copy/Document Server Function

When You Cannot Make Clear Copies

When You Cannot Make Copies as Wanted

Troubleshooting When Using the Facsimile Function

Adjusting the Volume

Messages Displayed When Using the Facsimile Function

When You Cannot Send or Receive Fax Messages as Wanted

When an Error Report Is Printed

Turning off the Main Power / in the Event of Power Failure

When an Error Occurs Using Internet Fax

When You Cannot Connect to the USB Interface

Troubleshooting When Using the Printer Function

Messages Displayed When Installing the Printer Driver

Messages Displayed When Using the Printer Function

When You Cannot Print

Other Printing Problems

When Scan Results Are Not as Expected

When You Cannot Send Scanned Files

Messages Displayed When Using the Scanner Function

Adding Paper, Toner and Staples

Loading Paper

Changing the Paper Size

Adding Toner

Adding Staples

Clearing Misfeeds

Removing Jammed Paper

Removing Jammed Staples

Removing Punch Waste

Where to Put Your Machine

Remarks

Maintaining Your Machine

Index

Copying 2-Sided Pages Onto 1-Sided Pages

How to Read this Manual

Functions Requiring Optional Configurations

Display Panel

User Tools Menu (Copier and Document Server Features)

Originals

Basic Procedure

2 Copying

Job List

Copying from the Bypass Tray

Copier Functions

Storing Originals in the Document Server

Programs

What Is Connect Copy

3 Connect Copy

Connect Copy Display Panel

Using Connect Copy

Using Job Preset in Connect Copy

Connect Copy Job Flow

Relationship between Document Server and Other Functions

4 Document Server

Using the Document Server

5 Appendix

Function Compatibility

Supplementary Information

Index

Quick Links

Chapters

Troubleshooting

Related Manuals for Ricoh AFICIO MP 8000

Summary of Contents for Ricoh AFICIO MP 8000