Ricoh DSm651 Operating Instructions Manual

Table of Contents

Quick Links

Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read

the Safety Information in this manual before using the machine.

General Settings Guide

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

Remarks

Entering Text

Specifications

Operating Instructions

Table of Contents

Chapters

Table of Contents

Troubleshooting

Summary of Contents for Ricoh DSm651

Page 1 Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Specifications Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in this manual before using the machine.
Page 2 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see P.17 “Machine Types”.) • Type 1: 4051/DSm651/LD151/Aficio 2051 • Type 2: 4060/DSm660/LD160/Aficio 2060 •...
Page 3 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.
Page 5: What You Can Do With This Machine
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.143 “Options”, or contact your local dealer. Copier, Printer, and Scanner Utilizing Stored Documents Functions...
Page 6: Connecting Two Machines For Copying
Connecting Two Machines for Using the Scanner in a Copying Network Environment ADH023S ADH019S You can connect two machines to- • You can send scanned documents gether. When you set up a copy job on to other network computers using one machine (the main machine), e-mail (Sending stored scan file by data is transferred to the other (the...
Page 7: Administrating The Machine/Protecting Documents (Security Functions)
Administrating the Machine/ Monitoring the Machine Via Protecting Documents Computer (Security Functions) ADH021S You can monitor machine status and ADH020S change settings using a computer. • You can protect documents from • Using SmartDeviceMonitor unauthorized access and stop Admin, SmartDeviceMonitor for them from being copied without Client, or a Web browser, you can permission.
Page 8: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Printer, and Scanner Functions ..............iii Utilizing Stored Documents..................iii Connecting Two Machines for Copying ..............iv Using the Scanner in a Network Environment ............iv Administrating the Machine/ Protecting Documents (Security Functions) ....
Page 9 3. Document Server Relationship between Document Server and Other Functions ....... 37 Document Server Display ..................37 Using the Document Server................38 Storing Data ......................38 Changing a Stored Document's File Name, User Name, or Password....41 Selecting a Document ....................41 Searching for Stored Documents ................
Page 10 Registering a Protection Code ................91 Registering a Protection Code for a Name in the Address Book ......91 Registering a Protection Code for a Group .............. 92 Registering LDAP Authentication ..............93 Registering LDAP Authentication................93 Changing LDAP Authentication................94 5.
Page 11 Other Functions ....................132 Inquiry ........................132 Changing the Display Language ................132 Counter ....................... 133 Displaying the Total Counter..................133 7. Entering Text Entering Text ...................... 135 Available Characters ....................135 Keys ........................135 Entering Text......................136 8. Specifications Main Unit......................137 Document Server ....................141 Auto Document Feeder ..................
Page 13: Notice
Notice Notice To Wireless LAN Interface (option) Users Notes to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in- stallation.
Page 14 IEEE 802.11b Interface Unit Type C: This device complies with RSS-210 of Industry Canada. The term “IC:” before the certification/registration number only signifies that the Industry Canada technical specifications were met. To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding.
Page 15: Copyrights And Trademarks
Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 16: Information About Installed Software
Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 17 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 18 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. •...
Page 19 e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright © 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 20 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 21: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 22: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 23 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
Page 24 R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure.
Page 25: Positions Of Labels And Hallmarks For R
Positions of Labels and Hallmarks for R WARNING and R R CAUTION This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ADH022D...
Page 27: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
Page 28 ❖ ❖ ❖ ❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv- ing paper resources this function reduces a burden to the environment. For applicable machines, duplex function (one-sided originals→two-sided cop- ies) can be selected preferentially when the operation switch or the main pow- er switch is turned on, the { { { { Energy Saver} } } } key is pressed, or the machine resets automatically.
Page 29: Machine Types
Machine Types This machine comes in three models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Type 3 Copy speed 51 copies/minute 60 copies/minute 75 copies/minute " × 11"K) "...
Page 31: Getting Started
1. Getting Started Guide To Components ZGVH310N Auto document feeder (ADF) Copy tray guide Load a stack of originals here. They will When copying onto OHP transparencies be fed automatically one by one. and translucent paper, raise the guide to prevent copies from curling when deliv- The front and back side of 2-sided origi- ered.
Page 32 Getting Started Control panel Paper tray (tray 1-3) See p.23 “Control Panel”. Load paper here. Front cover Open to access the inside of the machine. ADH002S Ventilation holes Prevent overheating. Do not obstruct the ventilation holes by placing an object near it or leaning things against it.
Page 33: External Options
Guide To Components External Options ADH003S Mailbox Finisher 3000B(100-Sheet Staples) Sorts printed papers. Sorts, stacks, staples and punches copies. *Mailbox trays 1-9 *6: Finisher upper tray *7: Finisher shift tray Copy tray Interposer Copies are delivered here. Inserts cover or slip sheets into the cop- Booklet Finisher ies.
Page 34: Internal Options
Getting Started Internal Options Printer/Scanner unit Allows you to use the printer and scanner functions. IEEE 1394 interface board Connects to an IEEE 1394 cable. Bluetooth Allows you to expand the interface. File Format Converter Allows you to download documents from the Document Server stored by copier and printer functions.
Page 35: Control Panel
Control Panel Control Panel ZGVS300N Screen contrast knob Display panel Adjusts the brightness of the display pan- Shows the operation status, error mes- sages, and function menus. { { { { Check Modes} } } } key Indicators Display the status of the machine and in- Press this key to check settings.
Page 36: Display Panel
Getting Started { { { { #} } } } key Operation switch Press this switch to turn the power on Press to enter a numerical value. (the On indicator lights up). To turn the Number keys power off, press this switch again (the On Use to enter the desired number of cop- indicator goes off).
Page 37: When The Authentication Screen Is Displayed
Control Panel Common Key Operations The following keys are common to all screens. ❖ ❖ ❖ ❖ Key list [OK] Acknowledges a selected function or entered values, and then returns to the previous display [Cancel] Deletes a selected function or entered values, and then returns to the previous display [U U U U Prev.], [T T T T Next] Moves to the previous page or the next page when all functions cannot...
Page 38 Getting Started Log Off Important ❒ To prevent unauthorized users from using the machine, always log off when you have finished using the machine. A A A A Press { { { { User Tools /Counter} } } } . ZGVS320N B B B B Press [Logout].
Page 39: Turning On The Power
Turning On the Power Turning On the Power This machine has two power switch- Important ❒ Do not turn off the main power immediately after it has been ❖ ❖ ❖ ❖ Operation switch (right side of the turned on. Otherwise it may re- control panel) sult in damage to the hard disk Press to activate the machine.
Page 40: Turning Off The Power
Getting Started B B B B Open the switch cover, and turn Turning Off the Power off the main power switch. A A A A The main power indicator goes off. Press the operation switch. The On indicator goes off. ZGVH471N ZGVS310N Saving Energy...
Page 41 Turning On the Power - Auto Off The machine automatically turns it- self off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. Note ❒ You can change the Auto Off time. See p.60 “Auto Off Timer”.
Page 42 Getting Started...
Page 43: Combined Function Operations
2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When accessing User Tools • During interrupt copying ❒ The default setting is to display the screen for copying when you turn the power on.
Page 44: Job List
Combined Function Operations - System Reset The machine returns automatically to its initial condition when a certain period of time has elapsed after the job is finished . This function is called “System Re- set”. See p.53 “Function Priority”. Note ❒...
Page 45 Changing Modes The icons below show the operation mode of stored documents. Job printed using Job printed using Job printed using Job printed using Copier mode. Printer mode. Document Server Netfile mode. mode. Note ❒ If more than six jobs are registered, press the [U U U U Prev.] or [T T T T Next] to scroll down the screen.
Page 46: Multi-Access
Combined Function Operations Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-Access”. This allows you to handle your jobs efficiently, regardless of how the machine is being used.
Page 47 Multi-Access Mode after you select Printer Mode before you select × × × ❍ ❍ | | | $ $ $ $ $ | Operations for Copying → → ❍ ❍ | | → $ $ Stapling → → ❍ ❍ | | | $ $ Sort ❍...
Page 48 Combined Function Operations Simultaneous operations are only available after the preceding job documents are all scanned and [New Job] appears. You can scan a document after the preceding job documents are all scanned. When stapling, printing automatically starts after the current job. Stapling is not available.
Page 49: Document Server
3. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other machine functions. Where to store Function name Displaying a list Printing documents documents Copy Copy/Document Server Available Enabled Printer Personal computer Available...
Page 50: Using The Document Server
Document Server Using the Document Server ❒ Avoid using a single number or Storing Data consecutive numbers for a pass- word such as “0000” or “1234”, since the numbers like this are easy ❖ ❖ ❖ ❖ File Name to guess, so using them will not Stored documents will automati- provide a worthwhile level of se- cally be named as “COPY0001”,...
Page 51 Using the Document Server B B B B Note Press [Scan Original]. ❒ To stop scanning, press the { { { { Clear/Stop} } } } key. To resume a paused scanning job, press [Con- tinue] in the confirmation dialog box.
Page 52 Document Server When using a name registered in To change a file name the Address Book A A A A Press [Scan Original]. A Select a name from the list, and The Scan Original display appears. then press [OK]. B B B B Press [File Name].
Page 53: Changing A Stored Document's File Name, User Name, Or Password
Using the Document Server C C C C See p. 40 “To c hange a file Enter a password using the num- name”. ber keys ( four digits), and then press [OK] or the { { { { #} } } } key. See p.40 “To set or change a password”.
Page 54: Searching For Stored Documents
Document Server ❒ Press [OK]. The Select Files to Note Print display appears. ❒ You can select up to 30 docu- ments. Searching for Stored ❒ If sizes or resolutions of selected documents are not the same, the Documents documents may not be printed. ❒...
Page 55: Printing Stored Documents
Using the Document Server Note Printing Stored Documents ❒ To display all files stored in the Document Server, press [File A A A A Select the document to be printed. List]. To Search by User Name A A A A Press the { { { { Document Server} } } } key.
Page 56 Document Server ❖ ❖ ❖ ❖ Binding format D D D D Press the { { { { Start} } } } key. • 2 Sided Copy Top to Top The machine starts printing. • 2 Sided Copy Top to Bot- To stop printing •...
Page 57: Deleting Stored Documents
Using the Document Server ❒ You can search for a document ❒ To cancel a selection, press the using [Search by User Name] or highlighted document again. [Search by File Name]. See p.42 B B B B Press [Print 1st Page]. “Searching for Stored Docu- ments”.
Page 58: Viewing Stored Documents Using A Web Browser
Document Server ❒ You can sort document names D D D D Click the properties button of the in the list by user name, file document you want to check. name, or date. To do so, press Information about that document [User Name], [File Name] or [Date].
Page 59 Using the Document Server ❒ [Multi-page TIFF] is available when file format c onverter is in- stalled. ❒ [Multi-page TIFF] cannot be select- ed for documents stored in copier or printer mode. F F F F Click [Download]. G G G G Click [OK].
Page 60: Settings For The Document Server
Document Server Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See “General Features P. ”, and “General Features P. ”, Copy Reference.) Items Default settings Document Server Storage Key: F1 2 Sided Original Top to top General Features P.
Page 61: User Tools (System Settings)
4. User Tools (System Settings) User Tools Menu (System Settings) ❖ ❖ ❖ ❖ General Features (See p.53 “General Features”.) Default Panel Tone Warm Up Notice Copy Count Display Function Priority Copier Print Priority Display Mode Function Reset Timer 3 seconds Interleave Print 10 sheet(s) Output Tray Setting...
Page 62 User Tools (System Settings) ❖ ❖ ❖ ❖ Tray Paper Settings (See p.57 “Tray Paper Settings”.) Default Paper Tray Priority: Copier Tray 1 Paper Tray Priority: Printer Tray 1 " × 11"K Tray Paper Size: Tray 2 " × 11"K Tray Paper Size: Tray 3 Paper Type: Bypass Tray No Display...
Page 63 User Tools Menu (System Settings) ❖ ❖ ❖ ❖ File Transfer • For details about network settings, see Network Guide. ❖ ❖ ❖ ❖ Administrator Tools(See p.62 “Administrator Tools”.) Default User Authentication Management Administrator Authentication Management Program/Change Administrator Extended Security External Charge Unit Management Enhanced External Charge Unit Management -- Display/Print Counter...
Page 64: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) D D D D User Tools allow you to change or set Change settings by following in- defaults. structions on the display panel, and then press [OK]. Note ❒ Operations for system settings are Note different from normal operations.
Page 65: Settings You Can Change With User Tools
Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.52 “Changing Default Settings”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
Page 66 User Tools (System Settings) ❖ ❖ ❖ ❖ Print Priority Print priority is given to the mode selected. Reference See p.34 “Multi-Access”. Note ❒ Default: Display Mode ❒ When the optional finisher is installed, you can specify an output tray to which documents are delivered.
Page 67 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Output: Copier You can specify a tray to which copies are delivered. Note ❒ Default: Copy Tray, Finisher Upper Tray ❒ The default settings may vary depending on the finisher installed. ❖...
Page 68 User Tools (System Settings) ❖ ❖ ❖ ❖ Output: Printer You can specify a tray to which prints are delivered. Note ❒ Default: Copy Tray, Finisher Upper Tray ❒ The output trays set on the printer driver have priority over the output tray specified above.
Page 69: Tray Paper Settings
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Z-fold Position You can change the Z-fold positon according to the paper size. Note ❒ Default: • Metric version • A3: 2mm • B4 JIS: 2mm • A4: 2mm •...
Page 70 User Tools (System Settings) ❖ ❖ ❖ ❖ Tray Paper Size: (Tray 2,3) You can select the size of the copy paper loaded in the paper tray. • The paper sizes you can load for trays, when the paper size selector knob is set to the p mark, are as follows: •...
Page 71 Settings You Can Change with User Tools Note ❒ Default: • Paper Type: No Display • Copying Method: 2 Sided Copy • Apply Auto Paper Select: Yes ❒ A mark is displayed next to the paper tray if “No” is selected. ❒...
Page 72: Timer Settings
User Tools (System Settings) ❒ When [At Mode Selected] is selected, the slip sheet settings are only dis- played when the cover function or slip sheet function is selected. ❒ When [Interposer Tray] has been selected in the Slip Sheet 2 tray settings, “Copying Method in Duplex”...
Page 73 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ System Auto Reset Timer The System Reset setting automatically switches to the screen of the function set in Function Priority when no operations are in progress, or when an inter- rupted job is cleared.
Page 74: Administrator Tools
User Tools (System Settings) ❖ ❖ ❖ ❖ Weekly Timer Code You can set an 8-digit code needed to turn on the power when it is off because of the Weekly Timer settings. Note ❒ Default: Off ❒ If [On] is selected, enter the weekly timer code. ❒...
Page 75 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Extended Security See Security Reference. ❖ ❖ ❖ ❖ Display/Print Counter Allows you to view and print the various counters. • Display/Print Counter Displays counters for each functions (Total, Copier, Printer, A3/DLT, Du- plex, Staple).
Page 76 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see p.68 “Address Book”. • [Program/Change] You can register and change names as well as user codes. •...
Page 77 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Address Book: Change Order You can change the order of the names in the Address Book. Note ❒ You can rearrange the order of items that are on the same page, but you cannot move the items to another page.
Page 78 User Tools (System Settings) • Print Group Dial List Prints a list of the groups registered. Select the print format. To print on two-sided pages, select [Print on 2 Sides]. Press the { { { { Start} } } } key. The list is printed.
Page 79 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Delete All Files All documents stored in Document Server will be deleted. Note ❒ Even if a password has been set, all documents will be deleted. ❒ A confirmation dialog box will appear. To delete all documents, select [Yes]. ❖...
Page 80: Address Book
User Tools (System Settings) Address Book ❖ ❖ ❖ ❖ Names Registering information such as the names of users and their e-mail ad- You can register the name of the dresses in the Address Book allows user and the key display. This is you to manage them easily.
Page 81 Address Book ❖ ❖ ❖ ❖ E-mail Sending e-mail by Quick Dial You can register e-mail destina- tions in the Address Book. By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the initial scanner display when sending a document using the scan- ner function.
Page 82 User Tools (System Settings) Managing users and machine usage You can assign user codes to limit registered users and check their use of the Copier, Document Server, Printer and Scanner functions. See p.73 “Authentication Informa- tion”.
Page 83: Registering Names
Registering Names Registering Names Registering names in the Address Note Book is useful for selecting e-mail ❒ The name registered here can destinations when you send e-mail. also be used for documents in You can also use the name as a folder the Document Server.
Page 84: Changing A Registered Name
User Tools (System Settings) Changing a Registered Name Deleting a Registered Name A A A A A A A A Press the { { { { User Tools/Counter} } } } key. Press the { { { { User Tools/Counter} } } } key. B B B B B B B B Press [System Settings].
Page 85: Authentication Information
Authentication Information Authentication Information C C C C You can assign user codes to limit Press [Administrator Tools], and then registered users to the following func- press [T T T T Next]. tions and check their use of each func- D D D D tions: Press [Address Book Management].
Page 86: Changing A User Code
User Tools (System Settings) K K K K H H H H Press [Exit]. Press [#]. L L L L Press the { { { { User Tools/Counter} } } } key. To change the available functions A Press [T T T T Next] twice. Changing a User Code B Press the keys for each func- tion.
Page 87: Displaying The Counter For Each User Code
Authentication Information G G G G Note Press [Change] to delete the user ❒ Press [Select All on the Page] to se- code, and then press [#]. lect all user codes on the page. H H H H Press [OK]. F F F F Press [Print Counter List] under Per I I I I...
Page 88: Clearing The Number Of Prints
User Tools (System Settings) C Press [OK]. Note F F F F ❒ Enter the user code, and then Press [Exit]. press [#] if the user code is regis- G G G G Press the { { { { User Tools/Counter} } } } key. tered.
Page 89: E-Mail Destination
E-mail Destination E-mail Destination B B B B You can register e-mail destinations Press [System Settings]. so that there is no need to enter one every time that you send by e-mail files scanned in scanner mode. • Registering “Name” and “Key Dis- play”...
Page 90: Changing A Registered E-Mail Destination
User Tools (System Settings) D Press [Auth. Info]. Changing a Registered E-mail E Press [Specify Other Auth. Info] on Destination the right side of SMTP Au- thentication. A A A A Press the { { { { User Tools/Counter} } } } key. Note B B B B ❒...
Page 91: Deleting A Registered E-Mail Destination
E-mail Destination Deleting a Registered E-mail Destination Note ❒ To delete a name from the Address Book entirely, see p.72 “Deleting a Registered Name”. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 92: Registering Folders
User Tools (System Settings) Registering Folders By registering a shared folder, you Using SMB to Connect can send scan files to it directly. There are two types of protocol you can use: Note ❒ To register a folder in an FTP serv- •...
Page 93 Registering Folders G G G G Reference Press [Specify Other Auth. Info] on the right side of Folder Authenti- p.81 “To locate the folder manu- cation. ally” p.81 “Using Browse Network to Note locate the folder” ❒ When [Do not Specify] is selected, the SMB User Name and SMB To locate the folder manually Password that you have speci-...
Page 94 User Tools (System Settings) Note Changing a registered folder ❒ You can press [Up One Level] A A A A to switch between levels. Press the { { { { User Tools/Counter} } } } key. C Select the folder you want to B B B B Press [System Settings].
Page 95: Using Ftp To Connect
Registering Folders F F F F Press [Folder]. Changing items under SMB G G G G Press the protocol which is not A Press [Change] under Path. currently selected. B Enter the new path where the A confirmation message appears. folder is located, and then H H H H press [OK].
Page 96 User Tools (System Settings) E E E E N N N N Press the name you want to regis- Press [FTP]. ter, or enter the registered num- ber using the number keys. Note ❒ To register a name in the Ad- dress Book, see p.71 “Register- ing a Name”.
Page 97 Registering Folders F F F F Note Press [Folder]. ❒ To change the port number, G G G G Select the items you want to change. press [Change] under Port No.. Enter the port number using the number keys, and then press [#]. To change the protocol ❒...
Page 98 User Tools (System Settings) H H H H Press [Connection Test] to check the path is set correctly. I I I I Press [Exit]. Note ❒ If the connection test fails, check the settings, and then try again. J J J J Press [OK].
Page 99: Registering Names To A Group
Registering Names to a Group Registering Names to a Group E E E E You can register names to a group to Press [New Program]. enable easy management of e-mail F F F F addresses and folders for each group. Press [Change] under Group Name.
Page 100: Registering Names To A Group
User Tools (System Settings) Registering Names to a Group Removing a Name from a Group You can put names that have been registered in the Address Book into a A A A A Press the { { { { User Tools/Counter} } } } key. group.
Page 101: Displaying Names Registered In Groups
Registering Names to a Group F F F F Enter the items. Displaying Names Registered in Groups To change the group name and key display You can check the names registered in each group. A Press [Change] under Group A A A A Name or Key Display.
Page 102: Adding A Group To Another Group
User Tools (System Settings) E E E E G G G G Press [Delete]. Select a group that you want to add to. F F F F Press a group key you want to de- lete. G G G G Press [Yes].
Page 103: Registering A Protection Code
Registering a Protection Code Registering a Protection Code E E E E You can stop sender's names or fold- Press the name you want to regis- ers being accessed by setting a protec- ter or enter the registered number tion code. using the number keys.
Page 104: Registering A Protection Code For A Group
User Tools (System Settings) G G G G Press [OK]. H H H H Press [Exit]. I I I I Press the { { { { User Tools/Counter} } } } key. Registering a Protection Code for a Group A A A A Press the { { { { User Tools/Counter} } } } key.
Page 105: Registering Ldap Authentication
Registering LDAP Authentication Registering LDAP Authentication D D D D For each user registered in the Ad- Press [Address Book Management]. dress Book, you can register a login E E E E user name and login password to be Press the name you want to regis- used when accessing an LDAP server.
Page 106: Changing Ldap Authentication
User Tools (System Settings) Changing LDAP Authentication A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Administrator Tools], and then press [T T T T Next]. D D D D Press [Address Book Management].
Page 107: Troubleshooting
5. Troubleshooting If Your Machine Does Not Operate as You Want General Machine Status Problem/Cause Action This message appears Wait until the machine is ready. “ ” is dis- Please wait. when you turn on the oper- played. ation switch or change the toner bottle.
Page 108 Troubleshooting Machine Status Problem/Cause Action Misfeeds occur frequently. The side guides of the pa- Check the side guides are locked. per tray may not be locked. See p.115 “Changing the Paper Size”. The end guide of the paper Check that the end guide is locked. tray may not be locked.
Page 109: Document Server
If Your Machine Does Not Operate as You Want Document Server Problem Action The number of scanned pages exceeds the ca- “ Exceeded max. number of pages pacity per file of the Document Server. per file.Do you want to store ”...
Page 110: B Loading Paper
Troubleshooting B Loading Paper A A A A Note Pull out the paper tray until it ❒ You can change the paper size in stops. tray 2 and 3. See p.115 “Changing the Paper Size”. Reference For details about paper types and sizes, see p.155 “Copy Paper”.
Page 111: Loading Paper In Tray 2 And 3
B Loading Paper C C C C Gently push the paper tray in un- When the left half of the tray is til it stops. pulled out A Load the paper in the left tray. Loading Paper in the Large Capacity Tray (LCT) A A A A Open the top cover of the large ca-...
Page 112: Loading Paper In The Interposer
Troubleshooting D D D D A A A A B B B B Load paper by repeating steps Load the paper. C C C C Note ❒ The tray can hold up to 4,000 sheets. E E E E Close the top cover of the large ca- pacity tray (LCT).
Page 113: Suspend Copy When Using Finisher 3000B (100-Sheet Staples)
Suspend Copy when using Finisher 3000B (100–Sheet Staples) Suspend Copy when using Finisher 3000B (100–Sheet Staples) You can suspend a large volume of copies when using Finisher 3000B (100–Sheet Staples). Note ❒ You can suspend copy only when the output tray is specified as the finisher shift tray.
Page 114: D Adding Toner
Troubleshooting D Adding Toner When D is displayed, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Page 115 D Adding Toner Note ❒ You can still make about 1000 copies after the messages “DToner is almost empty.”and “Replace Toner Bottle.” appear cyclically, but replace toner early to prevent poor copy quality. ❒ When the toner runs out, “D Add Toner” will be displayed on the screen and printing will be disabled.
Page 116: Replacing Toner
Troubleshooting Replacing Toner • Open the front cover of the machine. • Pull out the lever under the toner bottle to- ward you 90°. ZGVY1060E • Raise the green lever, and then gently pull out the toner bottle. ZGVY1070E • Hold the new bottle horizontally, and then shake it five or six times without removing the outer cap.
Page 117: Clearing Misfeeds
x Clearing Misfeeds x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings are cleared.
Page 118 Troubleshooting...
Page 119 x Clearing Misfeeds ADH006S...
Page 120 Troubleshooting...
Page 121 x Clearing Misfeeds ADH007S...
Page 122 Troubleshooting...
Page 123 x Clearing Misfeeds ADH008S...
Page 124 Troubleshooting...
Page 125 x Clearing Misfeeds ADH009S...
Page 126 Troubleshooting ADH010S...
Page 127: Changing The Paper Size
Changing the Paper Size Changing the Paper Size B B B B Preparation Press the lock button. Adjust the side fences and back fence to the Always select the paper size with new paper size while pushing the User Tools. Otherwise, misfeeds release lever.
Page 128 Troubleshooting Important ❒ If the size of the paper set does not match the paper size selec- tor, misfeeds might occur, or parts of the image might not be copied. To adjust the paper size to one not available on the paper size selector A Set the paper size selector knob to the p...
Page 129: Adding Staples
d Adding Staples d Adding Staples Note ❒ When removing jammed staples, staples might not be ejected the first few times you try to use the stapler. Important ❒ If you use a staple cartridge other than that recommended, staple failure or staple jams might occur.
Page 130: Booklet Finisher (Saddle Stitch)
Troubleshooting Booklet Finisher (Saddle Stitch) ADH012S...
Page 131: Finisher 3000B (100-Sheet Staples)
d Adding Staples Finisher 3000B (100-Sheet Staples) ADH013S...
Page 132: Removing Jammed Staples
Troubleshooting e Removing Jammed Staples Important ❒ A paper jam will occur if the machine staples using the Booklet Finisher with- out the saddle stitch stapler cartridge. Make sure the cartridge is set. Note ❒ Staples might jam due to curled copy paper. In this case, try turning the paper over in the tray.
Page 133: Booklet Finisher (Saddle Stitch)
e Removing Jammed Staples Booklet Finisher (Saddle Stitch) ADH015S...
Page 134: Finisher 3000B (100-Sheet Staples)
Troubleshooting Finisher 3000B (100-Sheet Staples) ADH016S...
Page 135: Removing Punch Waste
y Removing Punch Waste y Removing Punch Waste Note ❒ When “ ” is displayed, you cannot use Hole Punch Receptacle is full. the Punch function. Finisher 3000M (50-Sheet Staples), Booklet Finisher A A A A Open the finisher front cover. B B B B Pull out the punch waste box, and then remove punch waste.
Page 136: Finisher 3000B (100-Sheet Staples)
Troubleshooting Note ❒ If you do not, “ ” is still displayed. Hole Punch Receptacle is full. D D D D Close the front cover of the finisher. “ ” disappears. Hole Punch Receptacle is full. Note ❒ If the message is still displayed, reinstall the punch waste box. Finisher 3000B (100-Sheet Staples) A A A A Open the finisher front cover.
Page 137 y Removing Punch Waste Note ❒ If you do not, “ ” is still displayed. Hole Punch Receptacle is full. D D D D Close the front cover of the finisher. “ ” disappears. Hole Punch Receptacle is full. Note ❒...
Page 138 Troubleshooting...
Page 139: Remarks
6. Remarks Dos And Don'ts R WARNING: • Do not open the covers of the ma- chine when it is in operation. If you • Keep the machine away from do, misfeeds might occur. flammable liquids, gases, and aerosols. A fire or an electric •...
Page 140: Toner
Remarks Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: •...
Page 141: Where To Put Your Machine
Where to Put Your Machine Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Your machine's location should be light or strong light (more than carefully chosen because environ- 1,500 lux). mental conditions greatly affect its •...
Page 142: Power Connection
Remarks • Close all covers and trays in- • When the main power switch is in cluding the front cover and by- the stand-by position, the optional pass tray. anti-condensation heaters are on. In case of emergency, unplug the Limitation machine's power cord.
Page 143: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass or ADF is dirty, Cleaning the Auto Document you might not be able to make clear copies. Clean these parts when you Feeder find them dirty. A A A A ❖...
Page 144: Other Functions
Remarks Other Functions B Press the { { { { Start} } } } key. Inquiry Inquiry information is printed. C C C C The inquiry functions lets you con- Press [Exit]. firm the telephone numbers to con- D D D D Press [Exit].
Page 145: Counter
Counter Counter Displaying the Total Counter You can display the total number of sheets used for all functions and the total number of sheets used for copy- ing. You can also print the counter list. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Counter].
Page 146 Remarks...
Page 147: Entering Text
7. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before that character. Available Characters •...
Page 148 Entering Text Entering Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.
Page 149: Specifications
8. Specifications Main Unit ❖ ❖ ❖ ❖ Configuration: Console ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: CCD-CIS ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush development system ❖...
Page 150 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Trays: A3L – A5KL, 11" × 17"L – 5 " × 8 "KL, 8K (267 × 390 mm)L, 16K (195 × 267 mm)KL • Bypass Tray: A3L – A6L, 11" × 17"L – 5 "...
Page 151 Main Unit ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Metric version Inch version Enlargement 400% 400% 200% 200% 141% 155% 122% 129% 115% 121% Full Size 100% 100% Reduction Zoom: From 25 to 400% in 1% steps. ❖ ❖ ❖ ❖ Maximum continuous copy run: 999 sets ❖...
Page 152 Specifications • Complete system Type 1 Type 2 Type 3 Warm-up about 1.76 kw about 1.76 kw about 1.76 kw Stand-by about 0.33 kw about 0.33 kw about 0.33 kw During printing about 1.84 kw about 1.84 kw about 1.84 kw Maximum about 1.85 kw about 1.85 kw...
Page 153: Document Server
Main Unit ❖ ❖ ❖ ❖ Weight: • Types 1, 2: Approx. 204 kg, 449.8 lb • Type 3: Approx. 216 kg, 476.2 lb Document Server ❖ ❖ ❖ ❖ HDD: 40 GB ❖ ❖ ❖ ❖ HDD (Document Server): 23.45 GB ❖...
Page 154: Auto Document Feeder
Specifications Auto Document Feeder ❖ ❖ ❖ ❖ Mode: Batch (SADF) mode, Mixed Sizes mode, Paper Orientation mode ❖ ❖ ❖ ❖ Original size: Metric version: • A3L – B6 JISKL (1-sided originals) • A3L – A5KL (2-sided originals) Inch version: •...
Page 155: Options
Options Options Note ❒ Specifications are subject to change without notice. Mailbox ❖ ❖ ❖ ❖ Number of trays: 9 trays ❖ ❖ ❖ ❖ Paper size: , 11" × 17"L, 8 " × 14"L, A3L, B4 JISL, A4KL, B5 JISKL, A5KL "...
Page 156 Specifications With Z-fold: " × 11"KL, • 20 sheets (A4KL, B5 JISKL, A5KL, B6 JISKL, 8 " × 8 "KL) (80 g/m , 20 lb.) • 30 sheets (A3L, B4 JISL, 11" × 17"L, 8 " × 14"L, 12" × 18"L) (80 g/m 20 lb.) In terms of stack capacity, one Z-folded sheet is equivalent to approximately 10 unfolded sheets.
Page 157 Options ❖ ❖ ❖ ❖ Staple position: 4 position (Top, Top Slant, Bottom, 2 Staples) Finisher Shift Tray 2: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, " × 14"L, 8 "...
Page 158 Specifications ❖ ❖ ❖ ❖ Stack capacity after stapling Without Mixed Size mode: " × 11"K)(80 g/m • 250–50 sets (10–50 sheets) (A4K, 8 , 20 lb.) " × 11"K)(80 g/m • 250 sets (2–9 sheets) (A4K, 8 , 20 lb.) "...
Page 159: Finisher 3000M (50-Sheet Staples)
Options Finisher 3000M (50-Sheet Staples) Finisher Upper Tray: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, " × 14"L, 8 " × 11"KL, 5 " × 8 "KL, 12" × 18"L ❖...
Page 160: Finisher 3000B (100-Sheet Staples)
Specifications ❖ ❖ ❖ ❖ Stack capacity after stapling Without Mixed Size mode: " × 11"K)(80 g/m • 300–60 sets (10–50 sheets) (A4K, 8 , 20 lb.) " × 11"K)(80 g/m • 300 sets (2–9 sheets) (A4K, 8 , 20 lb.) "...
Page 161 Options ❖ ❖ ❖ ❖ Paper weight: 52 – 216 g/m , 14 – 58 lb. ❖ ❖ ❖ ❖ Stack capacity: " × 11"K) (80 g/m • 3,000 sheets (A4K, B5 JISK, 8 , 20 lb.) • 1,500 sheets (A3L, B4 JISL, A4L, B5 JISL, 11" × 17"L, 8 "...
Page 162: Punch Unit (Booklet Finisher, Finisher 3000M)
Specifications Punch Unit (Booklet Finisher, Finisher 3000M) ❖ ❖ ❖ ❖ Paper size: Punch unit type A3-A5, 11" × 17"-5 " × 8 2 & 4 holes type 2 holes " " × 11", 5 " × 8 A4-A5, 8 "...
Page 163: Z-Folding Unit
Options Punch unit type A3-A5, 11" × 17"-5 " × 8 2 & 3 holes type 2 holes " " × 11", 5 " × 8 A4-A5, 8 " A3, B4 JIS, 11" × 17" 3 holes " × 11" A4, B5 JIS, 8 ❖...
Page 164: Copy Tray
Specifications Copy Tray ❖ ❖ ❖ ❖ Paper capacity: • A3, 11" × 17" : 250 sheets " × 14" : 500 sheets • B4 JIS, 8 " × 11" : 500 sheets • A4, 8 " × 8 • B5 JIS, 5 "...
Page 165 Options ❖ ❖ ❖ ❖ Power consumption (Max): Approx. 48 W (power supplied from main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 500 × 620 × 200 mm, 19.7" × 24.4" × 7.9" ❖...
Page 166: Others
Specifications Others ❖ ❖ ❖ ❖ A3/11" × × × × 17" Tray Unit (option) You can load A3L or 11" × 17"L paper in the tray 1 using this unit. ❖ ❖ ❖ ❖ B4 JIS/8 " × × × × 14" Tray Unit (option) "...
Page 167: Copy Paper
Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Paper Type and Metric Version Inch Version Paper Ca- Type Weight pacity " × 11"K 1,550 Tray 1 52.3-127.9 g/m A4K, 8 sheets × 2 (14-34 lb.) A3L, B4 JISL, A4KL, 11"...
Page 168 Specifications Tray Paper Type and Metric Version Inch Version Paper Ca- Type Weight pacity Bypass 100 sheets 52.3-216 g/m A3L, Tray (14-57.6 lb.) (52.3-105 11" × 17"L, 8 " × 14"L, A3L, A4L, A5L (14– " × 8 "L, 28 lb.)) B4 JISL, A4K, B4 JISL, A4KL, 30 sheets...
Page 169: Non-Recommended Paper
Copy Paper When loading paper, make sure the stack height does not exceed the lower limit mark of the paper tray. The amount of paper that can be set is 10 mm/100 sheets ap- proximately. See p.98 “B Loading Paper”. It is recommended to place one sheet at a time.
Page 170: Paper Storage
Specifications • Thermal fax paper • Art paper • Aluminum foil • Carbon paper • Conductive paper • Paper with perforated lines • Hemmed paper • Envelopes ❒ Do not copy on the side of paper that has been already copied onto or a fault might occur.
Page 171: Index
INDEX Changing a registered folder , 82 , 85 Changing a registered name , 72 A3/11" × 17" Tray Unit , 154 Changing a user code , 74 Access to the Machine , 130 Changing LDAP Authentication , 94 Adding Changing the Paper Size Staples , 117 Tray 2 , 115...
Page 172 Document Server , 37 , 141 Downloading , 46 Jammed Staples Settings , 48 Removing , 120 Using , 38 Job List , 32 Viewing , 46 Checking , 32 Dos And Don'ts , 127 Deleting , 33 Job List Display Time , 56 {Job List} } } } key , 23 E-mail destination , 77 {Energy Saver} } } } key , 23...
Page 173 Removing Jammed Staples , 120 Panel Off Timer , 60 Punch Waste , 123 Panel Tone , 53 Removing a name from a group , 88 Paper Storage , 158 Removing Jammed Staples Paper tray , 20 Booklet Finisher (Saddle Stitch) , 121 Paper Tray Priority Finisher 3000B (100-Sheet Staples) , 122 Copier , 57...
Page 174 {Start} } } } key , 24 Suspend Copy Warm Up Notice Finisher 3000B (100–Sheet Staples) , 101 (Copier/Document Server) , 53 System Auto Reset Timer , 61 Web browser , 46 System Reset , 32 Weekly Timer , 62 Weekly Timer Code , 62 Where to Put Your Machine , 129 Tab Sheet Holder , 154...
Page 176 Type for 4051/DSm651/LD151/Aficio 2051 Type for 4060/DSm660/LD160/Aficio 2060 Type for 4075/DSm675/LD175/Aficio 2075 Printed in Japan EN USA B141-6707 B1416707...
Page 177 Operating Instructions Copy Reference Placing Originals Copying Connect Copy Troubleshooting User Tools (Copier/Document Server Features) Specifications Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in the "General Settings Guide"...
Page 178 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see P.3 “Machine Types”.) • Type 1: 4051/DSm651/LD151/Aficio 2051 • Type 2: 4060/DSm660/LD160/Aficio 2060 •...
Page 179 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 180 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.
Page 181 What You Can Do with This Machine Functions differ depending on machine type and options. See p.4 “Functions Re- quiring Optional Configurations”. Types of Duplex Copies 1-sided 2 Pages 2-sided 1 Page p.45 2-sided 1 Page 2-sided 1 Page p.45 "...
Page 182 Copying Book Originals 1-sided 4 Pages Booklet ( P.54 " 1 Sided Booklet") Open to Left Open to Right 2-sided 2 Pages Booklet ( P.54 " 2 Sided Booklet") Open to Left Open to Right 1-sided Magazine ( P.54 " 1 Sided Magazine") Open to Left...
Page 183 Combining Multiple Pages onto a Single Page ( p.47 "1 Sided Combine") 1-sided 2 Pages 1-sided 1 Page 2-sided 1 Page 1-sided 1 Page 1-sided 4 Pages 1-sided 1 Page 2-sided 2 Pages 1-sided 1 Page 1-sided 8 Pages 1-sided 1 Page 2-sided 4 Pages 1-sided 1 Page Copying Originals Such as Books...
Page 184 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Notice ........................1 How to Read This Manual ..................2 Machine Types .......................3 Functions Requiring Optional Configurations............4 Control Panel......................5 Display Panel ......................7 1. Placing Originals Originals .........................9 Sizes and Weights of Recommended Originals............
Page 185 2 Sided→1 Sided ..................... 52 Copying Book Originals.................... 53 Image Repeat......................55 Double Copies......................56 Centering........................57 Scanning Position ....................57 Erase........................58 3 Edges Full Bleed ....................63 Margin Adjustment ....................64 Positive/Negative ..................... 64 Background Numbering ................... 65 Preset Stamp ......................
Page 186 5. User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) ........115 Accessing User Tools (Copier/Document Server Features)......122 Changing Default Settings ..................122 Exiting User Tools ....................122 Settings You Can Change with User Tools ............. 123 General Features P....................123 General Features P.
Page 187: Notice
Notice Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 188: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 189: Machine Types
Machine Types This machine comes in three models which vary by copy speed. To confirm which model you have, see the inside front cover of this manual. Type 1 Type 2 Type 3 Copy speed 51 copies/minute 60 copies/minute 75 copies/minute "...
Page 190: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options. See the table below. ❍: Required options Functions ❍ Tab Sheet Holder ❍ ❍ ❍ ❍ Finisher 3000M (50-sheet staples) ❍ ❍ ❍ ❍ ❍ Booklet Finisher ❍...
Page 191: Control Panel
Control Panel This illustration shows the control panel of a machine with options fully installed. ZGVS300N { { { { Program} } } } key Screen Contrast knob Adjusts the brightness of the display pan- Press to store or recall a program. See p.81 “Programs”.
Page 192 Operation switch Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off). See ”Turning On the Power”, General Settings Guide. Clip Tray Holds clips and staples. { { { { Sample Copy} } } } key Use this key to make a single sample copy before starting a long copy run.
Page 193: Display Panel
Display Panel The display panel shows machine status, error messages and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like this: .
Page 195: Placing Originals
1. Placing Originals Originals Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Where original is placed Original size Original weight Exposure glass Up to A3 One-sided originals: 40–128 g/m A3L – B6 JIS (Japanese Industri- al Standard) KL Two-sided originals: 52–105 g/m A3L –...
Page 196: Sizes Detectable By Auto Paper Select
Placing Originals Originals not recommended for the Auto Document Feeder (ADF) Placing the following types of originals in the ADF can cause paper misfeeds or result in damage to the originals. Place these originals on the exposure glass in- stead. •...
Page 197 Originals ❖ ❖ ❖ ❖ Inch version 8" × Size A3 11" 11" 10" × × × " × " × " × " × 17" 15" 14" 11" 13" Location of the "K original × × × × × ❍...
Page 198: Missing Image Area
Placing Originals Sizes difficult to detect It is difficult for the machine to automatically detect the sizes of the following types of originals, so select the paper size manually. • Originals with indexes, tags, or other protrusions • Transparent originals such as OHP transparencies or translucent paper •...
Page 199: Direction-Fixed Paper Or 2-Sided Paper
Originals Direction-fixed paper or 2-sided paper Direction-fixed (top to bottom) or 2-sided paper (e.g., letterhead paper, prepunched paper, or copied paper) might not be printed correctly depending on how the originals and paper are placed. Set "Letterhead setting" in system set- tings, and then place the original and paper as shown below.
Page 200: Placing Originals
Placing Originals Placing Originals For example, to copy A3Kor 11" × Note 17"K originals with the Staple func- ❒ Place originals only when all cor- tion selected: rection fluid and ink has complete- l y d r i e d . N o t t a k i n g t h i s precaution could dirty the expo- sure glass, thus resulting in blem- ished copies.
Page 201: Placing Originals On The Exposure Glass
Placing Originals Placing Originals on the Placing Originals in the Auto Exposure Glass Document Feeder Settings should be made accordingly Reference in the following situations: For related default settings, see p.135 “Eject Copy Face Up/Down ❖ ❖ ❖ ❖ When placing originals consisting of in Glass Mode”.
Page 202 Placing Originals Batch The Batch mode enables you to copy originals of more than 100 pages as a single document, even if you place the originals into the ADF in instal- ments. Important ❒ Place special originals, such as translucent paper, one by one. A A A A Press [Special Original].
Page 203 Placing Originals SADF Placing originals of mixed sizes In SADF mode, even when an origi- When placing different size originals nal is placed one page at a time into of the same width in the ADF togeth- the ADF, each page is automatically er, the machine automatically checks fed as it is placed.
Page 204 Placing Originals C C C C Note Align the rear and left edges of ❒ If you make a mistake, press the originals as shown. [Clear] or the { { { { Clear/Stop} } } } key, and then enter the value again. D D D D Enter the vertical size of the origi- B4 A3...
Page 205: Copying
2. Copying Basic Procedure D D D D Preparation Make the necessary settings. When User Code Authentication is Reference set, the screen for entering a user Refer to each function. code will be displayed. Enter your E E E E user code using the number keys, Enter the required number of cop- and then press the { { { { #} } } } key.
Page 206: Interrupt Copy
Copying Important Note ❒ When Basic Authentication, Win- ❒ The previous copy job's set- dows Authentication, or LDAP tings are restored and the Authentication is set, always log machine continues copying off when you have finished using from where it left off. the machine to prevent unautho- rized users from using the ma- When the machine continues...
Page 207: Job Preset
Basic Procedure A A A A C C C C Press { { { { Face Up} } } } key. Place the originals in the ADF, and then press the { { { { Start} } } } key. All originals are scanned.
Page 208: Copying Onto Tab Stock
Copying To change the job contents after Copying onto Tab Stock checking You can copy onto tab stock. A A A A Check the contents of the job. B B B B Change its contents, and then press [Confirmed]. C C C C Press [Change].
Page 209: Auto Start
Basic Procedure ❒ Adjust the back fence position so Auto Start that the tab sheet fence will fit the tab stock. Copying starts immediately when the machine is ready. A A A A Make your settings while “ lect copy mode, then press { { { { Start} } } } .
Page 210: Copying From The Bypass Tray
Copying Copying from the Bypass Tray ❒ When copying onto OHP transpar- Use the bypass tray to copy onto spe- cial paper such as OHP transparen- encies or paper heavier than 105 cies, thick paper, thin paper, and copy (about 27.9 lb.), you need to paper that cannot be loaded in the pa- specify the paper type.
Page 211 Copying from the Bypass Tray B B B B Insert the paper with the side you When copying onto custom size want to copy facing up until you paper hear the beep, and align the paper A Press the { { { { #} } } } key. guide to the paper size.
Page 212: Copier Functions
Copying Copier Functions B B B B Press [Lighter] or [Darker] to adjust Adjusting Copy Image Density image density. There are three types of adjustment available: ❖ ❖ ❖ ❖ Auto Image Density The machine automatically adjusts image density. ❖ ❖ ❖ ❖ Manual image density You can adjust the general density of the original in nine increments.
Page 213: Selecting Copy Paper
Copier Functions ❖ ❖ ❖ ❖ Text/Photo A A A A Press the appropriate key to select When originals contain photo- the original type. graphs or pictures alongside the text. ❖ ❖ ❖ ❖ Pale When you want to reproduce orig- inals that have lighter lines in pen- cil, or faintly copied slips.
Page 214 Copying ❖ ❖ ❖ ❖ Inch version Where original is placed Paper size and orientation 11" × 17"L, 8 " × 14"L, 8 " × 11"KL Exposure glass A3L, A4KL, 11" × 17"L, 8 " × 14"L, 8 " × 11"KL ❒...
Page 215: Preset Reduce/Enlarge
Copier Functions - Rotated copy If the orientation of the original (L or K) is different to that of the paper you are copying onto, this function rotates the original image by 90°, fitting it onto the copy paper. This function works when [Auto Paper Select] or [Auto Reduce/En- large] is selected.
Page 216: Zoom
Copying A A A A Press [Create Margin] on the initial Press [Reduce/Enlarge]. display. Note If you do not want to combine it ❒ To select a preset ratio on the with the Reduce/Enlarge function, initial display, press the short- place originals, and then press the { { { { Start} } } } key.
Page 217: Auto Reduce/Enlarge
Copier Functions B B B B Note Enter the ratio. ❒ You cannot use the bypass tray with this function. n ] and To select the ratio using [n ❒ When using Auto Reduce/En- large, see the following table for A Select a preset ratio close to the original sizes and orientations you ratio using [Reduce] or [Enlarge].
Page 218: Size Magnification
Copying B B B B Note Select the paper tray. ❒ You can enter sizes within the C C C C Place the originals, and then press following ranges: the { { { { Start} } } } key. Metric 1–999 mm version (increments of 1 mm)
Page 219: Directional Size Magnification (Inch)
Copier Functions A A A A F Press [OK]. Press [Reduce/Enlarge]. D D D D Press [OK]. E E E E Place the originals, and then press the { { { { Start} } } } key. Directional Size Magnification (Inch) B B B B A suitable reproduction ratio is auto-...
Page 220: Sort
Copying A A A A Press [Reduce/Enlarge]. Sort The machine can scan originals into memory and automatically sort cop- ies. Reference Related default settings: p.135 “Select Stack Function” p.134 “Memory Full Auto Scan Re- B B B B Press [Specifd. Ratio]. start”...
Page 221 Copier Functions ❖ ❖ ❖ ❖ Shift Sort ❖ ❖ ❖ ❖ When the booklet finisher is installed • To use this function, the option- al finisher is installed. Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job.
Page 222: Stack
Copying Sample copy Changing the number of sets You can use this function to check You can change the number of copy copy settings before making a long sets during copying. copy run. Note ❒ This function can only be used Note ❒...
Page 223: Staple
Copier Functions A A A A Reference Press [Stack]. p.134 “Select Stapling Position (Top Left)” p.134 “Select Stapling Position (Bottom Left)” p.135 “Select Stapling Position (Top Right)” p.135 “Select Stapling Position (Bottom Right)” B B B B Enter the number of copies using Stapling position and original setting the number keys.
Page 224: Original Setting
Copying ❖ ❖ ❖ ❖ Finisher 3000M (50–sheet staples) The above tables show staple posi- tioning. The orientation of the paper does not indicate direction of delivery. Original logation Stapling You cannot staple at this position position Exposure Document Feeder when copying onto A3 or B4 JIS size glass paper.
Page 225: Punch
Copier Functions C C C C ❒ When placing originals on the Place the originals, and then press exposure glass or in the ADF us- the { { { { Start} } } } key. ing the Batch function, press the { { { { #} } } } key after all the originals Note have been scanned.
Page 226 Copying ❖ ❖ ❖ ❖ 4 holes Reference p.135 “Select Punch Type” Note ❒ The 4–hole punch type is only capable of punching in the 4-hole format. ❒ You cannot use the bypass tray with this function. ❒ The relationship between the orientation in which you place the original and the punch hole positions is as follows:...
Page 227 Copier Functions Punch hole positions Direction in which Original is Set Punch Hole Positions Exposure glass Document feeder 2 holes 3 holes 4 holes...
Page 228 Copying Direction in which Original is Set Punch Hole Positions Exposure glass Document feeder 2 holes 3 holes 4 holes The above table shows the punch hole positions. The orientation of the paper does not indicate direction of delivery. A A A A Select one of the punch hole positions.
Page 229: Z-Fold
Copier Functions When the Z-folding unit is installed A Press [Punch]. B Select the punch hole position, and then press [OK]. B B B B Enter the number of copy sets with the number keys. C C C C Place the originals, and then press the { { { { Start} } } } key. Z-fold Makes two parallel folds, one of which faces in and the other facing out.
Page 230 Copying Z-fold positions Direction in which Original is Set Direction of fold Exposure glass Right fold Bottom fold The above table shows Z-folding positions. The orientation of the paper does not in- dicate direction of delivery. B B B B Fit the hooks of the support tray Using the Z-fold Support Tray into the two holes on finisher...
Page 231: Duplex
Copier Functions ❖ ❖ ❖ ❖ 2 Sided→ → → → 2 Sided Z-folding Copies Copies 1 two-sided page onto a two-sided page. A A A A Press [Fold]. B B B B Select the folding direction. Originals and copy orientation You can select the orientation.
Page 232 Copying A A A A Press [Dup./Combine/Series]. Original orientation and completed copies Copy images differ according to the orientation in which you place the originals (K or L). B B B B Select [1 Sided] or [2 Sided] for Original, and then select [1 Sided] or [2 Sided] for Copy.
Page 233: Sided Combine
Copier Functions ❖ ❖ ❖ ❖ 2 Sided 1 Page → → → → Combine 1 Side 1 Sided Combine Copies 1 two-sided original onto one side of a sheet. Combine several pages onto one side of a sheet. ❖ ❖ ❖ ❖ 1 Sided 2 Pages → → → → Combine 1 Side Copies 2 one-sided originals onto one side of a sheet.
Page 234 Copying ❖ ❖ ❖ ❖ Orientation of the original and com- A A A A Press [Dup./Combine/Series]. bine image position • Open to leftR originals • Open to top S originals B B B B Press [1 Sided] or [2 Sided] for Orig- inal, and then press [Combine 1 Side] for Copy.
Page 235 Copier Functions ❖ ❖ ❖ ❖ 1 Sided 16 Pages → → → → Combine 2 Side 2 Sided Combine Copies 16 one-sided originals onto a sheet, eight pages per side. Combines various pages of originals onto a two-sided sheet. ❖...
Page 236: Series Copies
Copying ❖ ❖ ❖ ❖ 2 Sided 8 Pages → → → → Combine 2 Side A A A A Press [Dup./Combine/Series]. Copies 4 two-sided originals onto a sheet, four pages per side. B B B B Press [1 Sided] or [2 Sided] for Orig- inal, and then press [Combine 2 Side] for Copy.
Page 237 Copier Functions ❖ ❖ ❖ ❖ Book→ → → → 1 Sided ❖ ❖ ❖ ❖ Metric version Copies a two-page spread original Paper for two- onto two separate pages. Original sided copy A4K × 2 sheets B5 JISK × 2 B4 JISL sheets A5K ×...
Page 238: 2 Sided→ → → → 1 Sided
Copying A A A A Press [Dup./Combine/Series]. 2 Sided→ → → → 1 Sided You can make one-sided copies from 2-sided originals. B B B B Press [Series/Book]. C C C C Press [Series]. D D D D Select [Book→ → → → 1 Sided], [Book→ → → → 2 A A A A Press [Dup./Combine/Series].
Page 239: Copying Book Originals
Copier Functions ❖ ❖ ❖ ❖ Open to right Copying Book Originals Copies two or more originals in page order. ❖ ❖ ❖ ❖ 1 Sided→ → → → Booklet Make copies in page order for a folded booklet. ❖ ❖ ❖ ❖ Open to left ❖...
Page 240 Copying ❖ ❖ ❖ ❖ Open to left How to fold and stack copies to make a magazine Fold and stack copies to make a mag- azine. ❖ ❖ ❖ ❖ Open to left ❖ ❖ ❖ ❖ Open to right GCBOOK5E ❖...
Page 241: Image Repeat
Copier Functions C C C C ❖ ❖ ❖ ❖ Original: A5K K /Copy paper: A4K K or Press [Series/Book]. L /Copy paper A4L Original: A5L D D D D Press [Book]. 4 repeats (71%) 16 repeats (35%) E E E E Select [1 Sided→...
Page 242: Double Copies
Copying C C C C ❖ ❖ ❖ ❖ Metric version Press [Edit/Stamp]. Original size and Copy paper size orientation and orientation B6 JISL B5 JISK B6 JISK B5 JISL D D D D ❖ ❖ ❖ ❖ Inch version Press [Edit Image].
Page 243: Centering
Copier Functions F F F F A A A A Place the originals, and then press Select the paper. the { { { { Start} } } } key. B B B B Press [Edit/Stamp]. Centering You can make copies with the image moved to the center.
Page 244: Erase
Copying Note ❒ The scanning position for the back is valid only when you are copying 2-sided originals. F F F F Press [OK]. G G G G Press [OK]. H H H H Place the originals, and then press Top: 0 –...
Page 245 Copier Functions ❖ ❖ ❖ ❖ Center/Border L original K original Erases both the original's center and edge margins from the copy. ❒ 1: Erased part ❒ 2: 2–99 mm (0.1”–3.9”) ❖ ❖ ❖ ❖ Inside Border Erase Erases a designated area of the A A A A copy image.
Page 246 Copying Note Center erase ❒ To change the value entered, A A A A press [n n ] and [o o ] to set the Press [Edit/Stamp]. new value. C Press [OK]. Selecting [Diff. Width] A Press [Diff. Width]. B B B B Press [Erase].
Page 247 Copier Functions Center/border erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit/Stamp]. B Press the key for the part you B B B B Press [Erase]. want to change, and then set the erase margin width using C C C C Press [Erase Center/Border].
Page 248 Copying B B B B K K K K Press [Edit/Stamp]. Press [OK]. Note ❒ If you want to go on to erase an- other area, repeat from steps L L L L Press [OK] twice. M M M M Place the originals, and then press the { { { { Start} } } } key.
Page 249: Edges Full Bleed
Copier Functions F F F F Enter the value of [Y1] with the 3 Edges Full Bleed number keys, and then press the [#] key. You can make full image copy by cut- G G G G ting down the margin of top, bottom, Enter the value of [X2] with the and right sides.
Page 250: Margin Adjustment
Copying C C C C Set a binding margin for the front Margin Adjustment pages. Press [← ← ← ← ] and [→ → → → ] when setting the left and right margins, You can make a binding margin. and [↓...
Page 251: Background Numbering
Copier Functions B B B B Preparation Press [Stamp]. To use this function, register [Posi- C C C C Press [Background Numbering]. tive/Negative] as a Copy Function D D D D key. See p.125 “Copy Function Enter the number to start count- Key: F1-F5”.
Page 252: User Stamp
Copying D D D D Select the message. Stamp position and original orientation E E E E Press [All Pages] or [1st Page Only] to select the print page. Note ❒ You can change the position, size, and density of the stamp. See p.66 “Changing the stamp position, size, and density”.
Page 253 Copier Functions E E E E Press [All Pages] or [1st Page Only] to Stamp position and original orientation select the print page. Note ❒ You can change the stamp posi- tion. See p.67 “Changing the stamp position”. F F F F After all settings are complete, press [OK].
Page 254 Copying Note Programming a user stamp ❒ Stamp numbers displayed with m next to them already have Note settings. ❒ The range of stamp images for ❒ If the stamp number is already readability is 10–297 mm high in use, the machine will ask you (0.4"–11.7") and 10–432 mm wide if you want to overwrite it.
Page 255: Date Stamp
Copier Functions Deleting a user stamp Date Stamp You can use this function to print Important ❒ You cannot restore a deleted stamp. dates onto copies. A A A A Make sure the machine's copier function is selected. B B B B Press the { { { { User Tools/Counter} } } } key.
Page 256: Page Numbering
Copying Note Changing the date format ❒ You cannot use the bypass tray A A A A with this function. Press [Change Format]. B B B B Reference Select the date format, and then Related default settings: press [OK]. p.132 “Format” p.132 “Font”...
Page 257 Copier Functions A A A A Press [Edit/Stamp]. Stamp position and orientation of originals B B B B Press [Stamp]. C C C C Press [Page Numbering]. D D D D Select the format. GCSTMP8E Note ❒ You cannot use the bypass tray Note ❒...
Page 258 Copying Note Changing the stamp position ❒ To change the number entered, A A A A press [Clear] or the { { { { Clear/Stop} } } } Press [Change]. key, and then enter a new num- ber. C C C C Press [Numbering from/to], enter the number of the page from which to start numbering using the num-...
Page 259 Copier Functions E E E E Press [Total Pages], enter the total If you selected (1/5, 2/5…) number of original pages using A A A A the number keys, and then press Press [Change] on the right hand the { { { { #} } } } key. side of the display.
Page 260: Covers
Copying ❖ ❖ ❖ ❖ Front cover Note The first page of originals is copied ❒ You can enter between 1 and onto a specified cover sheet paper, 9999 for the chapter number or a cover sheet is inserted before from which to start numbering.
Page 261: Designate
Copier Functions A A A A Note Press [Cover/Slip Sheet]. ❒ The paper for slip sheets should be the same size as the copy paper and should be set in the same di- rection. ❒ If you have selected "Interposer" for "Designate Sheet 2 Tray"...
Page 262: Blank Slip Sheets
Copying K K K K C C C C Select the paper tray containing Enter the number of the first page the paper to copy the originals on- of the first chapter using the num- ber keys. Then, press the { { { { #} } } } key. L L L L D D D D Set originals, then press the { { { { Start} } } }...
Page 263: Slip Sheets
Copier Functions Reference Slip Sheets For details on how to set paper when using the interposer, see Every time the originals' page chang- “Loading Paper in the Interposer”, es, a slip sheet is inserted. This func- General Settings Guide. tion can be used to automatically A A A A insert a slip sheet between OHP Press [Cover/Slip Sheet].
Page 264 Copying A A A A Press [Cover/Slip Sheet]. B B B B Press [Slip Sheet]. C C C C Select [Copy] or [Blank], and then press [OK]. D D D D Select the paper tray containing the paper to copy the originals. E E E E Place the originals, and then press the { { { { Start} } } } key.
Page 265: Storing Data In The Document Server
Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to Reference store documents in memory and print For details about how to regis- them as you want. ter the user name, file name, or password, see “To register or Important change a user name”, and “To...
Page 266 Copying ❒ To check that the document has been stored, press the { { { { Docu- ment Server} } } } key to display the document selection screen.
Page 267: Programs
Programs Programs You can store frequently used copy Storing a Program job settings in machine memory and recall them for future use. A A A A Edit the copy settings so all func- Note tions you want to store in this pro- ❒...
Page 268: Changing A Stored Program
Copying E E E E Enter the program name using the Deleting a Program letter keys on the display panel. A A A A You can enter up to 40 characters. Press the { { { { Program} } } } key. B B B B Press [Delete].
Page 269: Connect Copy
3. Connect Copy What is Connect Copy? Connect Copy allows you to connect two machines together via a cable. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so copies can be made on both simultaneously. ❖...
Page 270: How It Works
Connect Copy How It Works Note ❒ In this manual, the two machines connected are referred to as main machine and sub-machine. Main machine Sub-machine After the original is scanned, the data is stored on the hard disk of the main ma- chine.
Page 271 What is Connect Copy? Before You Start Both machines must have paper trays loaded with paper of the same size, type and orientation. To ensure the same copy results from both machines, • Copy Quality settings in the User Tools should be the same on each machine. See p.124 “Copy Quality”.
Page 272: Connect Copy Display Panel
Connect Copy Connect Copy Display Panel The display panel shows machine status, error messages and function menus. ❖ ❖ ❖ ❖ Initial copy display ADH031S Paper Select Displays the size, type and orientation of the paper set on both machines. [Connect] Press to switch from the initial copy display to the Connect Copy display.
Page 273: Display Panel Of The Sub-Machine
Connect Copy Display Panel Display panel of the sub-machine Even if Connect Copy has been selected on the main machine, the sub-machine will still continue to show the initial copy display. To switch to the Connect Copy initial display, follow the procedure below. A A A A Press the { { { { Printer/Other Function} } } } key.
Page 274: Using Connect Copy
Connect Copy Using Connect Copy ❖ ❖ ❖ ❖ Sub-machine You can select Connect Copy from ei- ther machine by pressing [Connect]. The machine on which you pressed [Connect] and made Connect Copy settings becomes the main machine, and the other the sub-machine. Limitation ❒...
Page 275 Using Connect Copy ❒ When the number of originals Note or copies is small, copying will ❒ The number of copies might be done on only the main ma- differ on the main and sub chine. machines. F F F F Press the { { { { Start} } } } key on the main ❒...
Page 276: Exiting Connect Copy
Connect Copy ❖ ❖ ❖ ❖ When copying with the Stack function (Example) Making 2 copies of each - Auto Off page of a three-page original The machine automatically turns it- self after a certain period of time has < 1 > <...
Page 277: Copying Stored Documents Using Connect Copy
Using Connect Copy D D D D If you need to change the print Copying Stored Documents settings, press [Print Settings]. Using Connect Copy Note ❒ If you do not need to change You can print a document stored in the Document Server using Connect any settings, proceed to step .
Page 278 Connect Copy ❒ To stop the printing, press the { { { { Clear/Stop} } } } key on the main machine, and then follow the in- structions on the display. ❒ The number of copies might dif- fer on the main and sub ma- chines.
Page 279: Using Job Preset In Connect Copy
Using Job Preset in Connect Copy Using Job Preset in Connect Copy E E E E You can make settings for the next Press the { { { { Start} } } } key on the main Connect Copy job when the current machine.
Page 280: Connect Copy Job Flow
Connect Copy Connect Copy Job Flow B B B B The job flow depends on the status of Machine <2> begins copying the two machines. Original B. Machine <1> also starts copying Original B when it has finished with Original A. When One of the Two Machines is Idle One of the machines is copying Orig-...
Page 281: When Both Machines Are In Use
Connect Copy Job Flow B B B B B B B B When machine <1> has finished When machine <1> has finished with Original A, Connect Copy is with Original A, it begins copy- activated and both machines be- ing Original C. gin copying Original B.
Page 282 Connect Copy B B B B When machine <1> has finished with Original A, it begins copy- ing Original C. If machine <1> finishes copying it allotment of Original C before machine <2> finishes with Original B, machine <1> will take over to copy the re- mainder of Original C.
Page 283: System Settings On Main And Sub-Machines
System Settings on Main and Sub-machines System Settings on Main and Sub- machines This section explains the System Settings on the two machines during Connect Copy. Reference See “User Tools (System Settings)”, General Settings Guide. Note ❒ In Connect Copy mode, the User Tools/Counter key on the sub-machine is disabled.
Page 284 Connect Copy Main machine Sub-machine Remarks ❍ ADF Original Table — Elevation ❍ Job List Display Time — ❍ ❍ Z-fold Position Make the same set- tings on both ma- chines. ❖ ❖ ❖ ❖ Tray Paper Settings Main machine Sub-machine Remarks ❍...
Page 285 System Settings on Main and Sub-machines ❖ ❖ ❖ ❖ Timer Settings Main machine Sub-machine Remarks ❍ Auto Off Timer — Energy Saver Timer — — In Connect Copy mode, neither ma- Panel Off Timer — — chine will enter Ener- gy Saver modes (Low Power mode, or Energy Saver...
Page 286 Connect Copy Main machine Sub-machine Remarks Display/Print Counter — — Display/Clear/Print — — Counter per User Address Book Man- — — agement Address Book: Pro- — — gram/Change/De- lete Group Address Book: Edit — — Title Address Book: — — Change Order Print Address Book: —...
Page 287: Copier/Document Server Features On Main And Sub-Machines
Copier/Document Server Features on Main and Sub-machines Copier/Document Server Features on Main and Sub-machines This section explains the Copier/Document Server Features on the two ma- chines during Connect Copy. Reference See p.115 “User Tools (Copier/Document Server Features)”. Note ❒ In Connect Copy mode, the User Tools/Counter key on the sub-machine is disabled.
Page 288 Connect Copy User Tools Item Names Main ma- Sub-ma- Remarks chine chine ❍ ❍ Job End Call When [On] is selected, only the main machine beeper sounds. ❍ Copy Function Key: F1–F5 — ❍ Document Server Storage Key: F1–F5 — Document Server Storage Key: F1–F5 —...
Page 289 Copier/Document Server Features on Main and Sub-machines User Tools Item Names Main ma- Sub-ma- Remarks chine chine Preset Stamp ❍ ← Stamp Priority ❍ ← Stamp Language ❍ ← Stamp Position ❍ ← Stamp Size User Stamp ❍ ❍ Program/Delete Stamp Both machines must have the same settings.
Page 290 Connect Copy User Tools Item Names Main ma- Sub-ma- Remarks chine chine Input/Output Switch to Batch — — ❍ SADF Auto Reset — ❍ Rotate Sort: Auto Paper Continue — This function is effective when Auto Tray Switching in User Tools (System Settings) is set to “On( Ro- tate)”.
Page 291: Troubleshooting
4. Troubleshooting If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations of common messages. If other mes- sages are displayed, then follow the instructions as displayed. Note ❒ For messages not listed here, see “Troubleshooting”, General Settings Guide. Message Causes Solutions...
Page 292 Troubleshooting Message Causes Solutions The use of this function is Contact the administrator. You do not have the restricted to authenticated privileges to use users only. the following function(s). ❖ ❖ ❖ ❖ Connect Copy Message Causes Solutions The L L L L indicator is lit. Press [Exit] on the main machine Cannot connect to and follow the instructions on the...
Page 293: Display During Connect Copy
If Your Machine Does Not Operate As You Want Message Causes Solutions Paper tray settings on the Make the same settings on both ma- This tray is un- two machines do not chines. available because match. the sub-machine does not have the same paper set- ting(s).
Page 294: If Connect Copy Is Cancelled
Troubleshooting If Connect Copy is Cancelled Problem Causes Solutions The machine exits from The main power of the Turn the main power or operation Connect Copy. main machine is off, or the switch of the sub-machine on. Then operation switch has been press [ pressed.
Page 295: If You Cannot Exit From Connect Copy
If Your Machine Does Not Operate As You Want If You Cannot Exit from Connect Copy Problem Causes Solutions Press the { { { { Clear/Stop} } } } key on the There is no response when Scanning of originals is still in progress.
Page 296: If You Cannot Make Clear Copies
Troubleshooting If You Cannot Make Clear Copies Problem Causes Solutions Copies appear dirty. The image density is too Adjust the image density. See p.26 dark. “Adjusting Copy Image Density”. Auto Image Density is not Select Auto Image Density. See p.26 selected.
Page 297: If You Cannot Make Copies As You Want
If You Cannot Make Copies As You Want If You Cannot Make Copies As You Want Problem Causes Solutions Copies are not stapled. There are jammed staples Remove jammed staples. See “Re- in the stapler. moving Jammed Staples”, General Settings Guide. Note ❒...
Page 298 Troubleshooting Problem Causes Solutions The stamp position is The paper orientation is Check the paper orientation and wrong. wrong. stamp position. When using Combine, You specified a reproduc- When you specify a reproduction parts of the image are not tion ratio that does not ratio using Manual Paper Select copied.
Page 299: When Memory Is Full
If You Cannot Make Copies As You Want When Memory Is Full Note ❒ If you set [Memory Full Auto Scan Restart] in User Tools (see p.134 “Memory Full Auto Scan Restart” ) to [Yes], even if memory becomes full, the memory over- flow message will not be displayed.
Page 300 Troubleshooting...
Page 301: User Tools (Copier/Document Server Features)
5. User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings General Features P.1/5 See p.123 “General Features P. ”. Auto Paper Select Priority Auto Tray Switching With Image Rotation Paper Display Display Original Type Priority Text Original Type Display...
Page 302 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings General Features P.3/5 See p.125 “General Features P. ”. • F1: 1 Sided → 2 Sided: T to T Copy Function Key: F1~F5 • F2: 2 Sided: T to T → 2 Sided: T to T •...
Page 303 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Priority Setting: Enlarge Metric version 141% Inch version 155% Reproduction Ratio P.2/2 See p.127 “Reproduction Ratio P. ”. Reduce1~6 Metric version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65% •Reduce4: 71% •Reduce5: 75% •Reduce6: 82% Inch version...
Page 304 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Edit P.2/2 See p.129 “Edit P. ”. Image Repeat Separation Line None Double Copies Separation Line None Separation Line in Combine None Copy Back Cover Outside Front Cover Copy in Combine Combine Copy on Designating Page in Combine Combine...
Page 305 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Date Stamp Format Metric version: DD/MM/YYYY Inch version: MM/DD/YYYY Font Font 1 Stamp Position Metric version • Position: Top left • Top Margin: 8mm • Right Margin: 32mm Inch version •...
Page 306 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Page Numbering Stamp Format P1, P2... Font Font 1 Size Auto Duplex Back Page Stamping Opposite Position Position Page Numbering in Combine Per original Stamp on Designated Slip Sheet Stamp Position: Metric version •...
Page 307 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Input/Output 2/2 See p.133 “Input/Output P. ”. Select Stack Function Stack Select Punch Type 3 holes Letterhead Setting Eject Copy Face Up/Face Down in Glass Mode Face up Eject Copy Face Up/Face Down in Bypass Mode Face up Menu Protect...
Page 308: Accessing User Tools (Copier/Document Server Features)
User Tools (Copier/Document Server Features) Accessing User Tools (Copier/Document Server Features) This section is for administrators in Note charge of this machine. With User ❒ When Basic Authentication, Win- Tools can change the machine's de- dows Authentication, or LDAP fault settings. Authentication is set, the au- thentication screen will be dis- Note...
Page 309: Settings You Can Change With User Tools
Settings You Can Change with User Tools Settings You Can Change with User Tools ❒ [Without Image Rotation] Only General Features P. copies with Auto Tray Switch- ing if you load paper of the same size and in the same orien- ❖...
Page 310 User Tools (Copier/Document Server Features) ❒ If you select [Hide], the display is ❖ ❖ ❖ ❖ Copy Quality shown as below. Press [Auto Pa- You can adjust the copy quality per Select] to display paper sizes. level for each original type. •...
Page 311: General Features
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Connect Copy Key Display ❖ ❖ ❖ ❖ Tone: Original remains You can specify whether or not to The beeper (key tone) sounds if display the key for Connect Copy. you forget to remove originals af- ter copying.
Page 312: Reproduction Ratio
User Tools (Copier/Document Server Features) • Copy Function Key: F2: 2 Sid- ed: T to T → 2 Sided: T to T General Features P. • Copy Function Key: F3: 1 ❖ ❖ ❖ ❖ Document Server Print Key: F1–F5 Sided →...
Page 313 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Enlarge 1-5 Reproduction Ratio P. You can customize available en- largement ratios by pressing [Re- duce/Enlarge], followed by [Enlarge]. ❖ ❖ ❖ ❖ Reduce 1-6 You can customize available re- duction ratios by pressing [Re- duce/Enlarge], followed by [Reduce].
Page 314: Edit
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Ratio for Create Margin Note You can set a Reduce/Enlarge ra- ❒ Default: tio when registering Create Mar- • Metric version: T/B 0 mm gin in a shortcut key. • Inch version: T/B 0.0" Note ❖...
Page 315: Edit
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Erase Border Width • Broken A You can specify the width of erased border margins using this function. • Broken B Note ❒ Default: • Metric version: 10 mm •...
Page 316 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Copy Back Cover Note When copying the back cover, you ❒ Default: None can specify whether to have the ❒ Images of approximately 1.5mm back cover outside (outside page) will not be displayed as the or inside (inside page).
Page 317: Stamp
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Copy Order in Combine ❖ ❖ ❖ ❖ Stamp Language You can set the copy order when You can select the language of the using the Combine function to Left stamp.
Page 318 User Tools (Copier/Document Server Features) ❒ Lightest: The image appears ❖ ❖ ❖ ❖ Stamp Format 1 - 4 ev en c le are r t ha n in t he You can adjust the print page for Lighter setting. User Stamps 1 to 4 already regis- tered.
Page 319: Input/Output
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Stamp Setting Note You can have the date printed on ❒ Default: Opposite Position the first page or all pages. ❖ ❖ ❖ ❖ Page Numbering in Combine Note You can set page numbering when ❒...
Page 320 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ SADF Auto Reset ❖ ❖ ❖ ❖ Memory Full Auto Scan Restart In SADF mode, an original must be If memory becomes full while set within a specific time after the scanning originals, the machine previous original has been fed.
Page 321: Input/Output
Settings You Can Change with User Tools Note Input/Output P. ❒ Default: • Finisher 3000B (100-sheet sta- ❖ ❖ ❖ ❖ Select Stack Function ples): Top Slant Specify whether Stack or Rotate • Finisher 3000M (50-sheet sta- Sort has priority on the initial dis- ples): Top Slant play.
Page 322 User Tools (Copier/Document Server Features) Note ❒ Default: Face up ❖ ❖ ❖ ❖ Eject Copy Face Up/Down in Bypass Mode You can specify the way in which copies are delivered when copying in Bypass mode. Note ❒ Default: Face up ❒...
Page 323: Specifications
6. Specifications Combination Chart The combination chart below shows which functions can be used together. The following tables explains the symbols used in the chart. means that these functions can be used together. means that these functions cannot be used together. The second function selected will be the function you are working in.
Page 324 Specifications ADH026S...
Page 325: Supplementary Specifications
Supplementary Specifications Supplementary Specifications ❖ ❖ ❖ ❖ Batch mode You cannot switch between 1-sided and 2-sided originals during copying. ❖ ❖ ❖ ❖ Mixed Size mode • Copying or scanning speed might be slower in Mixed Size mode. • When using with 1 Sided→2 Sided mode, always ensure that the originals of each size are in even numbers.
Page 326 Specifications ❖ ❖ ❖ ❖ Metric version Original → → → → Copy paper size Ratio (%) 400 (enlarge area by 16) 200 (enlarge area by 4) A5→A3 141 (enlarge area by 2) A4→A3, A5→A4 F→A3, A4→B4 JIS B4 JIS→A3 F→A4, B4 JIS→A4 B4 JIS→F4, B4 JIS→F A3→A4, A4→A5...
Page 327 Supplementary Specifications ❖ ❖ ❖ ❖ Directional Size Magnification • The reproduction ratio you can specify are 25–400%. • When entering a size in millimeters or inches, and the calculated ratio is over the maximum or under the minimum ratio, it will be automatically adjusted to within available range.
Page 328 Specifications Paper Size and Direction Number of Copies Finisher Upper Tray 250 sheets (80 g/m " × 11"KL, 5 " × 8 A4KL, B5KL, A5KL, B6KL, 8 "KL (20 lb.) A3L, B4L, 11" × 17"L, 8 " × 14"L, 12" × 18"L 50 sheets (80 g/m (20 lb.)
Page 329 Supplementary Specifications Paper Size and Direction Number of Copies Finisher Upper tray 250 sheets (80 g/m " × 11"KL, 5 " × 8 A4KL, B5KL, A5KL, B6KL, 8 "KL (20 lb.) A3L, B4L, 11" × 17"L, 8 " × 14"L, 12" × 18"L 50 sheets (80 g/m (20 lb.)
Page 330 Specifications • Paper sizes and orientations that can be used with the Shift Sort function are as follows: Paper Size and Orientation A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L, Finisher 3000B " × 11"KL, 5 " × 8 " × 14"L, 12" × 18"L (100–sheet staples) "KL, 8 A3L, B4L, A4KL, B5KL, A5KL, 11"...
Page 331 Supplementary Specifications • When using [Left 2] or [Top 2] with Double Copies, or [1 Sided→1 Sided], [1 Sided→2 Sided], [2 Sided→1 Sided], or [2 Sided→2 Sided] in Combine mode, select K paper for L original and L paper for K original. •...
Page 332 Specifications ❖ ❖ ❖ ❖ Finisher 3000B(100–sheet staples) Paper Sizes and Orientation Number of the Sheets Number of the Stapled Copies A4KL, B5KL, 10∼100 sheets 200∼30 sets " × 11"KL 2∼9 sheets 150 sets A3L, B4L, 11" × 17"L, 10∼50 sheets 150∼30 sets "...
Page 333 Supplementary Specifications Maximum Number Maximum Number Paper Sizes and Orientation of the Sheets of the Stapled Copies " × 11"L 2∼5 sheets 25 sets A4L, 8 6∼10 sheets 15 sets 11∼15 sheets 10 sets Other paper size 2∼5 sheets 30 sets 6∼10 sheets 20 sets 11∼15 sheets...
Page 334: Special Paper
Specifications ❖ ❖ ❖ ❖ Finisher 3000B(100–sheet staples) Punch unit type A3–A5, 11" × 17"–5 " × 8 2 & 4 holes type 2 holes " " × 11", 5 " × 8 A4–A5, 8 " A3, 11" × 17" 4 holes "...
Page 335 Supplementary Specifications • The number of Z-folded copies that can be stacked on the finisher trays are as follows. When the number of copies exceed capacity, remove them from the trays. A3L, B4 JISL, 11" × 17"L, Finisher Upper Tray 30 sheets (80/m , 20 lb.) "...
Page 336 Specifications ❖ ❖ ❖ ❖ Duplex • You cannot use the following copy paper with this function: " × 8 " × 8 • Paper smaller than A5, 5 " (possible on A5K, 5 "K) • Paper thicker than 105 g/m , 28 lb.
Page 337 Supplementary Specifications • Even if the direction of originals is different from that of the copy paper, the machine will automatically rotate the image by 90°to make copies properly. • If you mix originals of different sizes or place originals in different orien- tations, you cannot use this function.
Page 338 Specifications • Metric version Where original is placed Paper size and orientation Exposure glass A3L, B4 JISL, A4KL, B5 JISKL, A5L, " × 14"L, 8 " × 13"L A3L, B4 JISL, A4KL, B5 JISKL, A5KL, " × 13"L • Inch version Where original is placed Paper size and orientation 11"...
Page 339 Supplementary Specifications • When using Magazine or Booklet function, the date stamp is printed as fol- lows: ❖ ❖ ❖ ❖ Page Numbering When page numbering is used with Combine mode, page numbers are print- ed as follows: • Page Numbering per original: Combined with 1 Sided / 2 Sided in the Combine function •...
Page 340 Specifications If you combine this function with the Duplex (Top to Top) function and select the "P1, P2" or "1/n, 2/n" format, the page numbers on the back of are printed as follows: GCSTMPBE Front Back ❖ ❖ ❖ ❖ Front Cover, Front/Back Cover •...
Page 341 Supplementary Specifications • When two or more trays hold the desired paper size, the paper tray will be selected according to the Paper Tray Priority settings made on the re- spective machine. See “Tray Paper Settings”, General Settings Guide. • If the { { { { Clear Modes} } } } key is pressed on the main machine while you are mak- ing settings, Connect Copy will be cancelled.
Page 342: Index
INDEX Copier functions , 26 1 sided combine , 47 1 sided → 2 sided , 45 2 sided combine , 49 2 sided → 2 sided , 45 adjusting copy image density , 26 2-sided paper , 13 auto reduce/enlarge , 31 blank slip sheets , 76 book originals , 53 centering , 57...
Page 343 Date stamp , 69 , 132 General features , 115 , 116 , 123 , 125 , 126 change format , 70 auto paper select priority , 123 change position , 70 auto tray switching , 123 font , 132 change initial mode , 125 format , 132 copy function key , 125...
Page 344 Placing custom size originals , 18 Main power indicator , 5 originals , 9 , 14 , 15 , 18 Manual image density , 26 originals in auto document feeder , 15 Manual paper select , 28 originals on exposure glass , 15 Messages , 105 Preset stamp , 131 Missing image area , 12...
Page 345 Stamp , 131 two-sided combine 1 sided 16 pages → combine 2 side , 49 date stamp , 69 1 sided 4 Pages → combine 2 side , 49 format , 131 , 132 , 133 1 sided 8 pages → combine 2 side , 49 language , 131 2 sided 16 pages →...
Page 346 MEMO B141-6607...
Page 348 Type for 4051/DSm651/LD151/Aficio 2051 Type for 4060/DSm660/LD160/Aficio 2060 Type for 4075/DSm675/LD175/Aficio 2075 Printed in Japan EN USA B141-6607 B1416607...
Page 349 Printer/Scanner Unit Type 2051/2060/2075 Operating Instructions Printer Reference Getting Started Preparing the Machine Setting Up the Printer Driver Other Print Operations Printer Features Using the Document Server The Functions and Settings of the Machine Appendix Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in the "General Set- tings Guide"...
Page 350 UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH company limited. Copyright © 2001 Bluetooth SIG, Inc.
Page 351 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Getting Started Control Panel......................5 Display Panel ......................7 User Authentication....................9 User Code Authentication (Using the Control Panel)..........9 User Code Authentication (Using a Printer Driver) ............9 Login (Using the Control Panel) .................9 Logoff (Using the Control Panel)................
Page 352 Installing the Printer Driver Using USB ............. 42 Windows 98 SE/Me - USB ..................42 Windows 2000 - USB ....................44 Windows XP, Windows Server 2003 - USB ............. 45 Troubleshooting USB ....................47 Printing with Parallel Connection............... 48 Installing the PCL or RPCS Printer Driver..............48 Installing the Printer Driver Using IEEE 1394 (SCSI print).......
Page 353 4. Other Print Operations Sample Print ......................79 Printing a Sample Print File..................79 Deleting a Sample Print File..................81 Checking the Error Log .................... 81 Locked Print ......................82 Printing a Locked Print File ..................82 Deleting Locked Print Files ..................83 Checking the Error Log ....................
Page 354 7. The Functions and Settings of the Machine Mainframe ......................125 Functions........................125 Interface .........................125 List of the Setting Items ..................126 Web Image Monitor....................126 telnet ........................128 UNIX........................128 Settings that can be used with PostScript 3............129 8. Appendix Software and Utilities Included on the CD-ROM ..........131 Printer Drivers for This Printer................
Page 355: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 356 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utility”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.
Page 357: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.
Page 359: Getting Started
1. Getting Started Control Panel AEW013S { { { { Job List} } } } key Indicators Displays errors and machine status. Show the job list. See "Job List", General Settings Guide. m: Data In indicator The Data In indicator shows the status of Display panel data reception from a computer.
Page 360 Getting Started Operation switch Press this switch to turn the power on (the Power indicator goes on). To turn the power off, press this switch again (the Power indicator goes off). { { { { Clear/Stop} } } } key Press to cancel the entered data.
Page 361 Control Panel Display Panel This section describes configuration using the display panel when the printer function is selected. Important ❒ The machine switches to offline when you make settings when the machine is online. After you complete the setting, the machine switches to online au- tomatically.
Page 362 Getting Started Note ❒ When the power is turned on, the copier display is shown. This is a factory default. This initial setting can be changed. See “User Tools (System Set- tings)”, General Settings Guide. ❒ If the machine cannot be switched offline, select [Printer] for [Print Priority] on [General Features] in the System Settings.
Page 363: User Authentication
User Authentication User Authentication When user authentication (User Code User Code Authentication Authentication, Basic Authentication, Windows Authentication, or LDAP (Using a Printer Driver) Authentication) is set, the authentica- tion screen is displayed. Unless a val- When user authentication is set, spec- id user name and password are ify the user code in the printer prop- entered, operations are not possible...
Page 364: Logoff (Using The Control Panel)
Getting Started Logoff (Using the Control Panel) Login (Using Web Image Monitor) Follow the procedure below to log off when Basic Authentication, Windows Follow the procedure below to log on Authentication, or LDAP Authentica- when user authentication is set. tion is set. A A A A A A A A Click [Login].
Page 365: Connecting The Machine
Connecting the Machine Connecting the Machine Reference Note ❒ Do not use a parallel cable that is For information about connection using Ethernet and wireless LAN, longer than 3 meters (10 feet). see "Confirming the Connection", ❒ Rating voltage of the interface con- Network Guide.
Page 366: Connecting The Machine To The Host Using A Usb Cable
Getting Started ❖ ❖ ❖ ❖ IEEE 1394 (SCSI print) Connection Connecting the machine to the host using a USB cable You can connect the machine to the host computer using a USB interface cable when the optional USB 2.0 inter- face board is installed in the machine.
Page 367: Connecting To The Ethernet Interface
Connecting the Machine C C C C • For Mac OS: Connect the Ethernet interface ca- Mac OS supports only the ble to the 10BASE-T/100BASE-TX standard USB port. If USB 2.0 port. is used with a Mac OS, only a speed equal to that of USB 1.1 is possible.
Page 368: Setting Paper On The Bypass Tray
Getting Started Setting Paper on the Bypass Tray This section gives instructions for set- Limitation ting paper on the bypass tray. Use the ❒ The following functions are disa- bypass tray to print onto OHP trans- bled when printing from the by- parencies, labels, thick paper, and en- pass tray: velopes that cannot be loaded in the...
Page 369 Setting Paper on the Bypass Tray A A A A Note Open the bypass tray. ❒ The beeper will not sound if it is turned off. Gently insert paper until it stops. ❒ Do not stack paper over the lim- it mark, otherwise a skewed im- age or misfeeds might occur.
Page 370: Setting Custom Size Paper
Getting Started Reference Setting custom size paper For printer driver settings, see the printer driver Help. Note For details about setting custom ❒ Custom sizes can also be set using sizes, see p.16 “Setting custom the printer driver. The following size paper”.
Page 371: Setting Thick Paper Or Ohp Transparencies
Setting Paper on the Bypass Tray J J J J E E E E Enter the horizontal size of the Press [Paper Type: Bypass Tray]. paper using the number keys, and then press [#]. K K K K Press [OK]. The paper sizes entered are dis- played.
Page 372 Getting Started...
Page 373: Preparing The Machine
2. Preparing the Machine Quick Install Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0 us- ers can easily install this software using the CD-ROM provided. Using Quick Install, the PCL printer driver and/or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment, and TCP/IP port will be set.
Page 374 Preparing the Machine I I I I Click [Exit] in the first dialog box of the installer, and then take out the CD- ROM. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete. Restart the computer, and then reinstall the other soft- ware or printer drivers.
Page 375: Confirming The Connection Method
Confirming the Connection Method Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
Page 376 Preparing the Machine ❖ ❖ ❖ ❖ Windows 2000 Connection Method Available Ports Ethernet/ IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP LPR port IEEE 1394 (IP over 1394) None ❖ ❖ ❖ ❖ Windows XP Connection Method Available Ports Ethernet/ IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP...
Page 377 Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. Windows 2000/XP Windows Server 2003 NetWare NetWare Windows NT 4.0 Print Server File Server Print Server Windows 95/98/Me...
Page 378: Local Connection
Preparing the Machine Local Connection Local connections can be established via parallel, USB, IEEE 1394 (SCSI print), and Bluetooth connections. Windows operating system version determines the available connection methods. • Windows 95: • Parallel connections • Windows 98: • Parallel and Bluetooth connections •...
Page 379: Using The Smartdevicemonitor For Client Port
Using the SmartDeviceMonitor for Client Port Using the SmartDeviceMonitor for Client Port Installing SmartDeviceMonitor for Client Important ❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes- sional, Windows Server 2003, and Windows NT 4.0, you must have an ac- count that has Manage Printers permission.
Page 380: Installing The Pcl Or Rpcs Printer Driver (Tcp/Ip)
Preparing the Machine Installing the PCL or RPCS Printer Driver (TCP/IP) Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission. Log on as an Administrators or Power Users group member.
Page 381: Installing The Pcl Or Rpcs Printer Driver (Netbeui)
Using the SmartDeviceMonitor for Client Port M M M M Check that the port of the selected printer is displayed in [Port:]. N N N N Set a user code, if necessary. This allows a SmartDeviceMonitor for Admin user to display and check sta- tistics about the number of sheets which each user prints.
Page 382 Preparing the Machine E E E E The software license agreement appears in the [License Agreement] dialog box. After reading the agreement, click [I accept the agreement] , and then click [Next]. F F F F Select the printer driver you want to use in the [Select Program] dialog box. You can select several printer drivers.
Page 383: Installing The Pcl Or Rpcs Printer Driver (Ipp)
Using the SmartDeviceMonitor for Client Port Q Q Q Q Click [Finish] in the installation completion dialog box. A message about restarting the computer may appear. Restart the computer to complete installation. Note ❒ The protocol is set to inactive as default. Enable it using Web Image Mon- itor or Telnet ❒...
Page 384 Preparing the Machine H H H H Double-click the printer name to display the printer settings. Note ❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port. I I I I Click [Port:], and then click [Add].
Page 385: Changing The Port Settings For Smartdevicemonitor For Client
Using the SmartDeviceMonitor for Client Port S S S S Click [Finish] in the installation completion dialog box. A message about restarting the computer may appear. Restart the computer to complete installation Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete.
Page 386 Preparing the Machine Windows XP, Windows Server 2003: A A A A Open the [Printers and Faxes] window from the [Start] menu. The [Printers and Faxes] window appears. B B B B Click the icon of the machine you want to use. On the [File] menu, click [Properties].
Page 387: Using The Standard Tcp/Ip Port
Using the Standard TCP/IP Port Using the Standard TCP/IP Port Installing the PCL or RPCS Printer Driver Important ❒ To install printer driver under Windows 2000/XP Professional, and Win- dows Server 2003, you must have an account that has Manage Printers per- mission.
Page 388 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model". M M M M Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.
Page 389: Using The Lpr Port
Using the LPR Port Using the LPR Port Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
Page 390 Preparing the Machine L L L L Enter “lp” in the [Name of printer or print queue on that server] box, and then click [OK]. The port is added. M M M M Check that the port of the selected printer is displayed in [Port:]. N N N N Configure the default printer as necessary.
Page 391: Using As The Windows Network Printer
Using as the Windows Network Printer Using as the Windows Network Printer Installing the PCL or RPCS Printer Driver To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows 2000/XP, Windows Server 2003, or Win- dows NT 4.0 shared printer.
Page 392 Preparing the Machine G G G G Select the [Printer Name] check box to select the printer models you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. H H H H Double-click the printer name to display the printer settings.
Page 393: Using As The Netware Print Server/Remote Printer
Using as the NetWare Print Server/Remote Printer Using as the NetWare Print Server/Remote Printer This explains how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
Page 394 Preparing the Machine H H H H Click [Port:], and then click [Add]. I I I I Click [Network Printer], and then click [OK]. J J J J Double-click the name of the NetWare file server on the network tree. The created queue is displayed.
Page 395: Form Feed
Using as the NetWare Print Server/Remote Printer Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating sys- tem used: •...
Page 396: Installing The Printer Driver Using Usb
Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Important ❒ Make sure that machine is connected to the computer's USB ports using the USB interface cable. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress.
Page 397 Installing the Printer Driver Using USB H H H H Specify the location where USB Printing Support is located, and then click [Next>]. If the CD-ROM drive is D, the source files of USB Printing Support are stored in the following location: D:DRIVERSRPCSWIN9X_ME I I I I Check the location, and then click [Next].
Page 398: Windows 2000 - Usb
Preparing the Machine Q Q Q Q Click [Finish]. Installation is complete. If installation is successful, the icon of the printer connected to the "USB001" port is added to the [Printers] window. Note ❒ The number after "USB" varies depending on the number of printers con- nected.
Page 399: Windows Xp, Windows Server 2003 - Usb
Installing the Printer Driver Using USB H H H H Specify the location where the source files of the printer driver is stored. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 400 Preparing the Machine D D D D In the Found New Hardware Wizard display, click [Search for a suitable driver for my device [recommended] ], and then click [Next>]. E E E E To disable Auto Run, press the left { { { { SHIFT} } } } key when inserting the CD- ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.
Page 401: Troubleshooting Usb
Installing the Printer Driver Using USB Troubleshooting USB Problems Solutions The machine is not automatically recognized. Turn off the power of the machine, reconnect the USB cable, and then turn it on again. Windows has already configured the USB set- Open Windows' Device Manager, and then, tings.
Page 402: Printing With Parallel Connection
Preparing the Machine Printing with Parallel Connection To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
Page 403 Printing with Parallel Connection L L L L Click [Finish] in the installation completion dialog box. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete. Restart the computer and reinstall other software pro- grams or printer drivers.
Page 404: Installing The Printer Driver Using Ieee 1394 (Scsi Print)
Preparing the Machine Installing the Printer Driver Using IEEE 1394 (SCSI print) The printer drivers can be installed from the CD-ROM provided with this ma- chine. Important ❒ Quit all applications currently running, and do not print during installation. ❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation.
Page 405 Installing the Printer Driver Using IEEE 1394 (SCSI print) F F F F Click [Browse]. G G G G Select the printer driver you want to use. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 406: Windows Xp, Windows Server 2003
Preparing the Machine Windows XP, Windows Server 2003 Important ❒ SCSI print must be set to "active" from the control panel. For details, see Net- work Guide. ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Note ❒...
Page 407 Installing the Printer Driver Using IEEE 1394 (SCSI print) E E E E Specify the location where the source files of the printer driver is stored, and then click [Next]. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...
Page 408: Printing With Bluetooth™ Connection
Preparing the Machine Printing with Bluetooth™ Connection Supported Profiles ❖ ❖ ❖ ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP. •...
Page 409 Printing with Bluetooth™ Connection A A A A Start 3Com Bluetooth Connection Manager. B B B B Check that the printer you want to use appears in 3Com Bluetooth Connec- tion Manager. C C C C On the [Tool] menu, click [COM port]. D D D D Check that the message "Bluetooth Serial Client (COMx) "...
Page 410 Preparing the Machine Configuring Security Mode Settings A A A A Start 3Com Bluetooth Connection Manager. B B B B On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. C C C C Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.
Page 411: If A Message Appears During Installation
If a Message Appears during Installation If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [>Install Printer]. For Windows 95/98/Me, Windows 2000 and Windows NT 4.0: A A A A On the [Start] menu, point to [Settings], and then click [Printers].
Page 412: Making Option Settings For The Printer
Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.60 “If Bidirec- tional Communication is Disabled”. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di- rection settings to be automatically sent to the printer.
Page 413 Making Option Settings for the Printer ❖ ❖ ❖ ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [port] tab with the RPCS printer driver.
Page 414: If Bidirectional Communication Is Disabled
Preparing the Machine If Bidirectional Communication is Disabled Set up option settings when bidirectional communications are disabled. Limitation ❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.
Page 415: Installing Font Manager 2000
Installing Font Manager 2000 Installing Font Manager 2000 Limitation ❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing applications by Auto Run requires administrator permission. To install a printer driver by Auto Run, log on using an account that has administrator permission.
Page 416: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0
Preparing the Machine Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME \(Language)\DISK1\”...
Page 417: Setting Up The Printer Driver
3. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making printer default settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.
Page 418: Windows 2000 - Accessing The Printer Properties
Setting Up the Printer Driver C C C C Make the necessary settings, and then click [OK]. D D D D Click [OK] to start printing. Note ❒ The procedure to open the printer properties dialog box may vary depend- ing on the application.
Page 419 PCL - Accessing the Printer Properties Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, point to [Settings], and then click [Printers].
Page 420: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 421 PCL - Accessing the Printer Properties Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, click [Printers and Faxes].
Page 422: Windows Nt 4.0 - Accessing The Printer Properties
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 423 PCL - Accessing the Printer Properties D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help. Making printer settings from an application You can make printer settings for a specific application.
Page 424: Rpcs - Accessing The Printer Properties
Setting Up the Printer Driver RPCS - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. "Multi-tab" is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.
Page 425 RPCS - Accessing the Printer Properties Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me.
Page 426: Windows 2000 - Accessing The Printer Properties
Setting Up the Printer Driver Windows 2000 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 427 RPCS - Accessing the Printer Properties D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help. Making printer settings from an application You can make printer settings for a specific application.
Page 428: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
Page 429 RPCS - Accessing the Printer Properties C C C C On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help.
Page 430: Windows Nt 4.0 - Accessing The Printer Properties
Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 431 RPCS - Accessing the Printer Properties A A A A On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears. B B B B Click the icon of the printer you want to use. C C C C On the [File] menu, click [Document Defaults...].
Page 432 Setting Up the Printer Driver...
Page 433: Other Print Operations
4. Other Print Operations Sample Print Use this function to print only the first Printing a Sample Print File set of a multiple-set print job. After you have checked the result, remain- The following procedure describes ing sets can be printed or canceled us- how to print a sample print file with ing the machine's control panel.
Page 434 Other Print Operations C C C C F F F F On the machine's control panel, Select the file you want to print press the { { { { Printer} } } } key to display by pressing it. the Printer screen. A list of the print files stored in the machine appears.
Page 435: Deleting A Sample Print File
Sample Print Deleting a Sample Print File Checking the Error Log If you are not satisfied with the sam- If a file could not be stored, you can ple printout, you can delete the sam- check the error log on the control panel. ple print file, revise it and print it Limitation again until the settings are suitable.
Page 436: Locked Print
Other Print Operations Locked Print Use this function to maintain privacy Printing a Locked Print File when printing confidential docu- ments on the machine over a shared The following procedure describes network. Usually, it is possible to how to print a locked print file with print data using the display panel the PCL 6/5e and the RPCS printer once it is stored in this machine.
Page 437: Deleting Locked Print Files
Locked Print E E E E I I I I Press [Locked Print Job List]. Press [Yes]. A list of stored locked print files The locked file is printed. appears. Note ❒ Press [No] to cancel printing. ❒ To cancel printing, press [Exit]. After that, press [Job Reset].
Page 438: Checking The Error Log
Other Print Operations F F F F Enter the password using the Checking the Error Log number keys, and then press [OK]. The delete confirmation screen ap- If a file could not be stored in this ma- pears. chine, you can check the error log on the display panel.
Page 439: Collate
Collate Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate: ❖...
Page 440 Other Print Operations Note ❒ You can set Collate in the RPCS printer driver. • If you cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings.
Page 441: Printing With The Finisher
Printing with the Finisher Printing with the Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.88 “Staple”.
Page 442: Staple
Other Print Operations Staple With the optional finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: Staple Position Paper Orientation Print Data...
Page 443 Printing with the Finisher Stapling Precautions Limitation ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cannot be done when paper is fed from the bypass tray. ❒ You cannot interrupt the current job with a job for another function requiring stapling or collating.
Page 444: Punch
Other Print Operations ❒ Staple printing will be canceled under the following conditions: • If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specifications”, General Settings Guide. • If a paper size that cannot be stapled is selected. For information about pa- per sizes that can be stapled, see “Specifications”, General Settings Guide.
Page 445 Printing with the Finisher Note ❒ Punch positions will vary slightly from page to page as holes are punched into each sheet individually. Reference For information about paper sizes that can be punched, see “Specifications”, General Settings Guide. For printing methods, see the printer driver Help. The punch position will vary when using the PostScript 3 printer driver.
Page 446: Z-Fold
Other Print Operations Z-fold You can Z-fold prints when the optional Z-folding unit and the optional Booklet Finisher are attached. Folding Positions When Z-folding, select the folding positions for the front page using the printer driver. The relationship between the size of the front page and that of subsequent pages determines whether the subsequent pages can be Z-folded.
Page 447 Printing with the Finisher Notes on the Z-fold Function Limitation ❒ You can Z-fold with A3, A4, B4, 11"×17", 8 "×11", and 8 "×14" paper. ❒ When using the PostScript 3 printer driver, right or left Z-folding cannot be performed if the size of the front page is A3, B4, 11"×17", or Legal. ❒...
Page 448: Spool Printing
Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.
Page 449: Covers
Covers Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Reference For printing methods, see the printer driver Help. Limitation ❒ To use this function, Collate must be set. Rotating Collate cannot be set. Note ❒...
Page 450 Other Print Operations • Print on both sides Prints on both sides of the cover sheet when duplex printing is selected. • Front cover printed on both sides GCPY030E • Front cover printed on one side GCPY032E • Blank • When printing one side GCPY017E •...
Page 451 Covers ❖ ❖ ❖ ❖ Front/Back covers Prints the first and last page of the document as the cover and back cover pages. • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
Page 452 Other Print Operations • Front cover printed on one side, back cover page face inside, and the number of pages is even GCPY036E • Front cover printed on one side, back cover page face inside, and the number of pages is odd GCPY037E •...
Page 453: Slip Sheets
Slip Sheets Slip Sheets ❖ ❖ ❖ ❖ Inserting a slip sheet between each page • Print GPAY019E • Blank GPAY020E ❖ ❖ ❖ ❖ Inserting a slip sheet between OHP transparencies • Print 2 2 2 GCPY021E • Blank GCPY022E...
Page 454 Other Print Operations Note ❒ Collate cannot be set when using slip sheets. ❒ Slip sheets cannot be inserted while duplex printing. ❒ The slip sheet should be the same size and orientation as the main paper. ❒ If “Auto Tray Select” has been set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in K orientation.
Page 455: Chaptering
Chaptering Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. Reference For printing methods, see the printer driver Help.
Page 456 Other Print Operations ❖ ❖ ❖ ❖ Inserting chapter slip sheets • Print Prints on the chapter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on. GCPY026E • Print on front side only Prints on the front side of the chapter slip sheets even if duplex printing is selected.
Page 457: Tab Sheet
Tab Sheet Tab Sheet Prints on tab sheets. GCPY025E Important ❒ Make sure to install the optional tab sheet holder when setting tab sheets. Contact your service representative regarding the optional tab sheet holder installation. Limitation ❒ Only tab sheets with the tab on the right (at the top part of the paper) can be printed on.
Page 458: User Defined Pages
Other Print Operations User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL 6/5e printer driver only. ❒...
Page 459: Form Feed
Form Feed Form Feed This section gives instructions for op- Print Using a Selected Tray erating the machine when there is no tray for the selected paper size or A A A A type, or when paper loaded in the Select the tray for form feed from machine has run out.
Page 460: Canceling Form Feed
Other Print Operations Important Canceling Form Feed ❒ If the machine is shared by mul- tiple computers, be careful not A A A A Press [Reset ]. to accidentally cancel someone else's print job. Delete the stored print job, and then cancel form feed.
Page 461: Canceling A Print Job
Canceling a Print Job Canceling a Print Job F F F F Press [Reset Current Job] or [Reset Windows - Canceling a Print Job All Jobs]. A A A A Double-click the printer icon on the Windows taskbar. A window appears, showing all print jobs currently queued for printing.
Page 462 Other Print Operations Note ❒ You cannot stop printing data that has already been proc- essed. For this reason, printing may continue for a few pages after you press [Job Reset]. ❒ A print job containing a large volume of data may take con- siderable time to stop.
Page 463: Printer Features
5. Printer Features Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • List / Test Print • Maintenance •...
Page 464 Printer Features Menu Default System Print Error Report See p.115 “System”. Auto Continue Memory Overflow Job Separation Memory Usage Duplex Copies Blank Page Print Edge Smoothing Toner Saving Spool Image Reserved Job Waiting Time Printer Language Sub Paper Size Page Size Letterhead Setting Bypass Tray Setting Priority Edge to Edge Print...
Page 465 Printer Features Menu Menu Default PCL Menu Orientation See p.120 “PCL Menu”. Form Lines Font Source Font Number Point Size Font Pitch Symbol Set Courier Font Extend A4 Width Append CR to LF Resolution Data Format PS Menu (optional) See p.121 “PS Menu”. Resolution PDF Menu Change PDF Password...
Page 466: Adjusting Printer Features
Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.
Page 467: Printer Features Parameters
Printer Features Parameters Printer Features Parameters ❖ ❖ ❖ ❖ PDF Config. / Font Page List / Test Print You can print the current configu- ration. ❖ ❖ ❖ ❖ Multiple Lists Note You can print all types of the list ❒...
Page 468: System
Printer Features Interpreting the configuration page Paper Input Displays the settings made under the Paper Input menu. System Reference System ❖ ❖ ❖ ❖ Unit Number Displays the serial number as- Displays the settings made under the signed to the board by its manufac- System menu.
Page 469 Printer Features Parameters Maintenance System ❖ ❖ ❖ ❖ Menu Protect ❖ ❖ ❖ ❖ Print Error Report This procedure lets you protect Select this to have an error report menu settings from accidental printed when a printer or memory change.
Page 470 Printer Features ❖ ❖ ❖ ❖ Memory Usage ❖ ❖ ❖ ❖ Blank Page Print You can select the amount of mem- You can select whether or not to ory used in Font Priority or Frame print blank pages. Priority, according to paper size or •...
Page 471 Printer Features Parameters ❖ ❖ ❖ ❖ Spool Image ❖ ❖ ❖ ❖ Printer Language You can select to print spool images. You can specify the printer lan- The print job transmitted from the guage. computer is temporarily stored on •...
Page 472 Printer Features ❖ ❖ ❖ ❖ Letterhead Setting ❖ ❖ ❖ ❖ Edge to Edge Print You can rotate original images You can select whether or not to when printing. print on the entire sheet. When printing, original images are •...
Page 473 Printer Features Parameters ❖ ❖ ❖ ❖ Stapling Type Host Interface You can set the default staple type if the machine cannot find the printer language automatically. ❖ ❖ ❖ ❖ I/O Buffer • Off You can set the size of the I/O •...
Page 474 Printer Features ❖ ❖ ❖ ❖ Point Size PCL Menu You can set the point size you want to use for the selected font. ❖ ❖ ❖ ❖ Orientation • 4.00 to 999.75 by 0.25 You can set the page orientation. Note •...
Page 475: Ps Menu
Printer Features Parameters ❖ ❖ ❖ ❖ Extend A4 Width PS Menu You can extend the printing area width (when printing on A4 sheet This menu appears only when the op- with PCL). tional PostScript 3 unit is installed. • Off ❖...
Page 476: Pdf Menu
Printer Features ❖ ❖ ❖ ❖ Resolution PDF Menu You can select the resolution for the PDF file executing PDF Direct This menu appears only when the op- Print. tional PostScript 3 Unit is installed. • 300 dpi ❖ ❖ ❖ ❖ Change PDF Password •...
Page 477: Using The Document Server
6. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want. Limitation ❒ Applications with their own drivers, such as PageMaker, do not support this function.
Page 478 Using the Document Server...
Page 479: The Functions And Settings Of The Machine
7. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement.
Page 480: List Of The Setting Items
The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following are the items of Web Image Monitor available with the machine: R: Read W: Write --: None Menu Before logon After logon as Admin.
Page 481 List of the Setting Items Menu Before logon After logon as Admin. Configuration Device Settings System Paper Timer Settings E-mail File Transfer Pro- gram/Change Administrator User Authentica- tion Manage- ment Administrator Authentication Management Printer Interface Network Protocol TCP/IP NetWare AppleTalk SNMP SNMPv3 Rendezvous...
Page 482: Telnet
The Functions and Settings of the Machine telnet The following telnet can be used with the machine: access, appletalk, autonet, btconfig, dhcp, diprint, dns, domainname, help, host- name, ifconfig, info, ipp, netware, passwd, prnlog, rendezvous, route, set, show, slp, smb, snmp, spoolsw, sprint, status, syslog, web, wiconfig, wins UNIX The following UNIX commands can be used with the machine: Device Option...
Page 483: Settings That Can Be Used With Postscript 3
List of the Setting Items Device Option Value Function Summary. staple off, lefttop, righttop, left- Specifies the staple position. topslantport, lefttopslant- land, lefttopvertport, lefttopvertland, left2port, left2land, right2port, right2land, righttopvertport, righttopvertland, right- topslantport, righttopslant- land, righttophorizport, righttophorizland, top2port, top2land, lefttophorizport, lefttophorizland, booklet punch off, leftport, leftland, right- Specifies the punch position.
Page 484 The Functions and Settings of the Machine Settings Selectable Items Destination Printer Default Copy Tray Finisher Upper Tray Finisher Shift Tray 1 Finisher Shift Tray 2 Mailbox Tray 1 Mailbox Tray 2-Mailbox Tray 9 Staple Top left Top right Bottom left Bottom right 2 at left 2 at right...
Page 485: Appendix
8. Appendix Software and Utilities Included on the CD- Three CD-ROMs come with this printer: "Printer Drivers and Utilities", "Operat- ing Instructions for Printer/Scanner", and "Scanner Driver & Document Man- agement Utility". The following are included on the three separate CD-ROMs. ❖...
Page 486: Printer Drivers For This Printer
Appendix Printer Drivers for This Printer Printing requires installing a printer driver appropriate to your operating system. The following drivers are included on the CD-ROM provided with this machine. Printer Language PCL 6 PCL 5e RPCS PostScript 3 Windows 95 Windows 98 Windows Me Windows 2000...
Page 487 Software and Utilities Included on the CD-ROM ❖ ❖ ❖ ❖ PCL printer drivers Two kinds of PCL printer drivers: PCL 6 and PCL 5e, are included on the CD- ROM that comes with this machine. These drivers allow the computer to com- municate with the machine via a printer language.
Page 488: Smartdevicemonitor For Admin
Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP ad- dress We recommend that network administrators use this application ❖ ❖ ❖ ❖ File path SmartDeviceMonitor for Admin is stored in the following folder on the CD- ROM.
Page 489: Smartdevicemonitor For Client
Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Client SmartDeviceMonitor for Client has the following functions. We recommend that users install this application. • Printing in a peer-to-peer network, using TCP/IP, NetBEUI, and IPP from Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0. •...
Page 490 Appendix ❖ ❖ ❖ ❖ Available functions SmartDeviceMonitor for Client has the following functions. • Peer-to-peer print function • Prints directly on the network printer without sending any data to a print server. • Prints on a substitute printer when there are too many jobs waiting on the specified printer, or when an error disables printing (Recovery Printing).
Page 491: Troubleshooting
Troubleshooting Troubleshooting Error & Status Messages on the Display Panel This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see "Turning On the Power", General Set- tings Guide.
Page 492 Appendix Messages/Second messages Causes Solutions Selected files contain file(s) Documents for which you do A File Administrator can delete that the user does not have not have the right to delete are documents. If you want to de- access privileges to. Please selected.
Page 493 Troubleshooting Messages/Second messages Causes Solutions Exceeded max. pages. Collate The maximum number of pag- Turn off the main power is incomplete. es has been exceeded for colla- switch, and back on again. Re- tion. duce the number of pages to be printed.
Page 494 Appendix Messages/Second messages Causes Solutions Punch has been cancelled. Punch has been cancelled. Check the paper feed direc- tion, paper orientation, and punch position. Staple has been cancelled. Staple printing has been can- Check the paper feed direc- celed. tion, paper orientation and stapling position.
Page 495: The Machine Does Not Print
Troubleshooting Messages/Second messages Causes Solutions Z-fold error. The Z-fold function has been Check the paper feed direc- disabled. tion, paper orientation, and folding position. The Machine Does Not Print Possible Cause Solutions Is the power on? Check the cable is securely plugged into the power outlet and the machine.
Page 496 Appendix Possible Cause Solutions When using wireless LAN, Check access point settings when in infrastructure mode. Depend- is the access point correctly ing on the access point, client access may be limited by MAC ad- set? dress. Also, check there are no problems in transmission between access point and wired clients, and between access point and wireless cli- ents.
Page 497 Troubleshooting Problem Solutions Is the Data In indicator If not, data is not being sent to the machine. blinking or lit after starting ❖ ❖ ❖ ❖ When the machine is connected to the computer using the print job? the interface cable Check the machine port settings are correct.
Page 498: Other Printing Problems
Appendix Problem Solutions ❖ ❖ ❖ ❖ Network connection Is the Data In indicator blinking or lit after starting Contact your network administrator. the print job? Other Printing Problems Problem Causes and Solutions The print on the en- If the [Toner Saving] check box is selected in the printer driver settings, the tire page is faded.
Page 499 Troubleshooting Problem Causes and Solutions When using Win- Make sure the application's paper size and orientation settings match those dows 95/98/Me/ of the printer driver. 2000/XP, Win- If a different paper size and orientation are set, select the same size and ori- dows Server 2003, entation.
Page 500 Appendix Problem Causes and Solutions It takes a long Photographs and other data intensive pages take a long time for the ma- time to complete a chine to process, so simply wait when printing such data. print job. Changing the following settings with the printer driver may help speed up printing: ❖...
Page 501 Troubleshooting Problem Causes and Solutions It takes a long The data is so large or complex that it takes time to process. If the Data In time to complete a indicator is blinking, data is being processed. Simply wait until printing resumes.
Page 502 Appendix Problem Causes and Solutions No transmission Check using the following procedure: when using 1394 Confirm the IEEE 1394 interface cable is connected securely. interface connec- Restart the computer. tion If the error occurs even after executing the above operation, proceed to the following steps.
Page 503: System Settings (Parallel Connection)
System Settings (Parallel Connection) System Settings (Parallel Connection) ❖ ❖ ❖ ❖ Bidirectional Communication Interface Settings/Parallel Interface Specifies, for instance, how a print- ❖ ❖ ❖ ❖ Parallel Timing er connected to the parallel inter- Specifies the timing for the parallel face responds to a status request.
Page 504: Precautions When Using Windows Server 2003
Appendix Precautions when using Windows Server 2003 Precautions when using the Terminal Server mode Certain printer driver functions are disabled. Disabled functions are displayed in gray. When using all printer driver functions, use Windows Server 2003 in normal mode.
Page 505: Specifications
Specifications Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications Resolution PCL 5e : 300 dpi, 600 dpi PCL 6 : 600 dpi, 1200 dpi RPCS : 300 dpi, 600 dpi, 1200 dpi PostScript 3 : 600 dpi, 1200 dpi Printing speed 51 ppm / 60 ppm / 75 ppm...
Page 506: Options
Appendix Component Specifications Operating systems sup- Windows 95/98/Me ported by this machine Windows 2000 Windows XP Windows Server 2003 Windows NT 4.0 Mac OS 8.6 to 9.2 Mac OS X Network cable 100BASE-TX / 10BASE-T shielded twisted-pair (STP, Catego- ry/Type5) cable. To use NetBEUI, use the SmartDeviceMonitor port.
Page 507 Specifications ❖ ❖ ❖ ❖ Data transfer speed: Maximum 400 Mbps ❖ ❖ ❖ ❖ Connectable number of devices on a bus: Maximum 63 ❖ ❖ ❖ ❖ Allowed cable hops on a bus: Maximum 16 ❖ ❖ ❖ ❖ Power supply: Non external power supply Cable Power repeated (IEEE 1394a-2000 compliant) IEEE 802.11b Interface Unit Type C...
Page 508 Appendix USB2.0 Interface Board Type B ❖ ❖ ❖ ❖ Transmission spec: Based on USB 2.0 ❖ ❖ ❖ ❖ Data transfer speed: High Speed: 480 Mbps Full Speed: 12 Mbps ❖ ❖ ❖ ❖ Supported operating system: Windows 98 SE/Me/2000/XP, Windows Server 2003, Mac OS 9.x, Mac OS X Classic Note ❒...
Page 509: Index
INDEX Bluetooth Interface Unit Type 2238 , 154 IEEE 1394 Interface Board Type B , 152 Bypass tray , 14 IEEE 802.11b Interface Unit Type C , 153 Installing the Printer Driver Quick Install , 19 Installing the Printer Driver Using USB Canceling a job Windows 2000 , 42 Windows , 107...
Page 510 PageMaker , 62 USB2.0 Interface Board Type B , 154 PCL menu , 120 User Tools/Counter/Inquiry , 5 PostScript 3 Unit Type 2075 , 154 Precautions when using the Terminal Server mode Windows Windows Server 2003 , 150 canceling a job , 107 Precautions when using Windows Server 2003 Windows 2000 Windows Server 2003 , 150...
Page 511 Use a commercially available shielded USB cable. Declaration of Conformity Product Name: Printer Controller Model Number: Printer/Scanner Unit Type 2051/2060/2075 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules.
Page 512 Printed in Japan EN USA B659-8607 B6598607...
Page 513 Network Guide Getting Started Connecting and Setting Up Using a Printer Server Monitoring and Configuring the Printer Special Operations under Windows Appendix Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in the "General Set- tings Guide"...
Page 514 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 515 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Getting Started Functions Available over a Network ..............5 Printer......................... 5 Internet Fax ........................ 5 LAN-Fax ........................6 E-mail ......................... 6 Scan to Folder......................6 Network Delivery Scanner..................6 Network TWAIN Scanner ...................
Page 516 4. Monitoring and Configuring the Printer Using Web Image Monitor...................65 Displaying Top Page ....................66 When user authentication is set ................67 About Menu and Mode.....................68 Access in the Administrator Mode................70 Displaying Web Image Monitor Help................ 70 Using SmartDeviceMonitor for Admin ...............72 Installing SmartDeviceMonitor for Admin ..............73 Changing the Network Interface Board Configuration..........73 Locking the Menus on the Machine's Control Panel ..........
Page 517 Remote Maintenance by telnet ................84 Using telnet ......................84 access ........................84 appletalk........................85 autonet ........................85 btconfig........................86 devicename......................86 dhcp .........................86 diprint ........................87 dns ...........................88 domainname ......................89 help .......................... 89 hostname ......................... 89 ifconfig........................90 info ...........................91 ipp ..........................91 netware ........................92 passwd ........................92 prnlog ........................
Page 518 5. Special Operations under Windows Printing Files Directly from Windows .............. 129 Setup........................129 Using a Host Name Instead of an IP Address............130 Printing Commands....................131 6. Appendix When Using Windows Terminal Service/MetaFrame........135 Operating Environment ..................135 Supported Printer Drivers..................135 Limitations ......................135 Using DHCP......................
Page 519: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 520 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder DeskTopBinder is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. •...
Page 521: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates prior knowledge or preparation is required before opera- tion.
Page 523: Getting Started
1. Getting Started Functions Available over a Network This machine provides printer, LAN- Internet Fax Fax, Internet Fax, and scanner func- tions over a network. Using the Docu- This machine converts scanned docu- m en t S e rv e r f u n c t i o n , y o u c an ment images to e-mail format and combine copied documents and print transmits the data over the Internet.
Page 524: Lan-Fax
Getting Started LAN-Fax Scan to Folder You can fax documents over phone You can send scan file directly to lines from any computer connected to shared folders on computers running the machine via Ethernet, IEEE 1394 Windows or to FTP servers. (IP over 1394), or wireless LAN.
Page 525: Network Twain Scanner
Functions Available over a Network Network TWAIN Scanner Document Server You can use the scanning function of You can store copy, fax, printer, and this machine from a computer con- scanner documents on the hard disk. nected via a network (Ethernet, IEEE Using DeskTopBinder Lite or a Web 1394(IP over 1394), or IEEE 802.11b browser, you can browse, print, de-...
Page 526 Getting Started...
Page 527: Connecting And Setting Up
2. Connecting and Setting Up Confirming the Connection When the IEEE 1394 When the interface board (optional) wireless LAN board (optional) is installed. is installed. ZZZ018S 10BASE-T/100BASE-TX port Wireless LAN port (optional) Port for connecting the 10BASE-T or Port for using the wireless LAN 100BASE-TX cable Note IEEE 1394 ports (optional)
Page 528: Connecting To The Ethernet Interface
Connecting and Setting Up Connecting to the Ethernet Connecting to the IEEE 1394 Interface Interface The network interface board supports Important 10BASE-T or 100BASE-TX connections. ❒ Before making the connection, touch Important the metallic part to ground yourself. ❒ Before making the connection, touch Note the metallic part to ground yourself.
Page 529: Using The Ieee 802.11B (Wireless Lan)
Confirming the Connection Using the IEEE 802.11b (Wireless LAN) Setting IEEE 802.11b (Wireless LAN) Note ❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode.
Page 530 Connecting and Setting Up ❖ ❖ ❖ ❖ When using in ad hoc mode/802.11 Confirming the Connection ad hoc mode A A A A Make sure the LED of the IEEE 802.11b interface unit is lit. ❖ ❖ ❖ ❖ When using in infrastructure mode ZZZ024S If the IEEE 802.11b interface unit is working, it is lit in orange.
Page 531 Confirming the Connection Checking the machine's radio wave status When using in infrastructure mode, you can check the machine's radio wave status using the control panel. Note ❒ To check the radio wave status, press [IEEE 802.11b] under [LAN Type] on the [Network] screen. A A A A Press the { { { { User Tools/Counter/Inquiry} } } } key.
Page 532: Setting Up The Machine On A Network
Connecting and Setting Up Setting Up the Machine on a Network This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒...
Page 533 Setting Up the Machine on a Network Interface Settings IEEE 1394 Interface Settings/ IP Address (IP over 1394) IEEE 1394 IP over 1394 See p.37 “IEEE 1394”. ❍ WINS Configuration ❍ DDNS Configuration ❍ Host Name ❍ Domain Name ❍ Interface Settings/ Gateway Address Network...
Page 534: Internet Fax
Connecting and Setting Up Internet Fax Interface Settings Ethernet Interface Settings/ IP Address Network Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Permit SNMP V3 Communication ❍...
Page 535 Setting Up the Machine on a Network Interface Settings IEEE 1394 Interface Settings/ IP Address (IP over 1394) IEEE 1394 IP over 1394 See p.37 “IEEE 1394”. ❍ DDNS Configuration ❍ WINS Configuration ❍ Host Name ❍ Domain Name Interface Settings/ Gateway Address Network ❍...
Page 536 Connecting and Setting Up Interface Settings ❍ IEEE 802.11b Interface Settings/ Permit SNMP V3 Communication (wireless LAN) Network ❍ Permit SSL / TLS Communication See p.35 “Network”. ❍ Host Name Interface Settings/ Communication Mode IEEE 802.11bDocument ❍ SSID Setting Server ❍...
Page 537: E-Mail
Setting Up the Machine on a Network E-mail Interface Settings Ethernet Interface Settings/ IP Address Network Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍...
Page 538 Connecting and Setting Up Interface Settings IEEE 1394 Interface Settings/ IP Address (IP over 1394) IEEE 1394 IP over 1394 See p.37 “IEEE 1394”. ❍ DDNS Configuration ❍ WINS Configuration ❍ Host Name ❍ Domain Name Interface Settings/ Gateway Address Network ❍...
Page 539 Setting Up the Machine on a Network Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍...
Page 540: Scan To Folder
Connecting and Setting Up Scan to Folder Interface Settings Ethernet Interface Settings/ IP Address Network Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Host Name ❍...
Page 541 Setting Up the Machine on a Network Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍...
Page 542: Network Delivery Scanner
Connecting and Setting Up Network Delivery Scanner Interface Settings Ethernet Interface Settings/ IP Address Network ❍ Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍...
Page 543 Setting Up the Machine on a Network Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network ❍ Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍...
Page 544: Network Twain Scanner
Connecting and Setting Up Network TWAIN Scanner Interface Settings Ethernet Interface Settings/ IP Address Network ❍ Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍...
Page 545 Setting Up the Machine on a Network Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network ❍ Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍...
Page 546: Document Server
Connecting and Setting Up Document Server Interface Settings Ethernet Interface Settings/ IP Address Network ❍ Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍ Permit SNMP V3 Communication ❍...
Page 547 Setting Up the Machine on a Network Interface Settings IEEE 802.11b Interface Settings/ IP Address (wireless LAN) Network ❍ Gateway Address See p.35 “Network”. ❍ DNS Configuration ❍ DDNS Configuration ❍ Domain Name ❍ WINS Configuration LAN Type ❍ Ethernet Speed Effective Protocol ❍...
Page 548: Network Configuration
Connecting and Setting Up E E E E Change settings by following the Network Configuration instructions on the display panel, and then press [OK]. Any change you make with User Tools remains in effect even if the Note main power switch or operation ❒...
Page 549 Setting Up the Machine on a Network Configuring the network using other utilities As well as using the control panel to make network settings, utilities such as a Web Image Monitor and SmartDeviceMonitor for Admin can also be used. The following table shows available settings: Note ❒...
Page 550 Connecting and Setting Up Smart Web Image Device- Name on the control panel telnet Monitor Monitor for Admin ❍ ❍ Interface Network Effective TCP/IP Settings Protocol ❍ ❍ ❍ NetWare ❍ ❍ ❍ ❍ ❍ ❍ AppleTalk ❍ ❍ Auto Select Frame ❍...
Page 551 Setting Up the Machine on a Network Smart Web Image Device- Name on the control panel telnet Monitor Monitor for Admin ❍ ❍ Interface IEEE 1394 IP Address Auto-Obtain (DHCP) Settings ❍ ❍ Specify IP Address ❍ ❍ Sub-net Mask ❍...
Page 552 Connecting and Setting Up Smart Web Image Device- Name on the control panel telnet Monitor Monitor for Admin Interface IEEE Wireless LAN Signal Settings 802.11b ❍ Transmis- Auto sion ❍ 11Mbps Fixed Speed ❍ 5.5Mbps Fixed ❍ 2Mbps Fixed ❍ 1Mbps Fixed Return to Defaults Print List...
Page 553: Interface Settings
Setting Up the Machine on a Network ❖ ❖ ❖ ❖ Gateway Address Interface Settings A gateway is a connection or inter- change point between two net- works. Configure the gateway Network address for the router or host com- puter used as a gateway. ❖...
Page 554 Connecting and Setting Up ❖ ❖ ❖ ❖ WINS Configuration ❖ ❖ ❖ ❖ SMB Computer Name You can specify the WINS server Specify the SMB computer name. settings. ❖ ❖ ❖ ❖ SMB Work Group • On Specify the SMB work group. If [On] is selected, enter the [V V V V WINS Server] IP address as ❖...
Page 555 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ Ping Command IEEE 1394 Check the network connection with ping command using given Preparation IP address. You must install the optional IEEE Note 1394 interface board in the ma- ❒...
Page 556 Connecting and Setting Up ❖ ❖ ❖ ❖ Domain Name ❖ ❖ ❖ ❖ SCSI print (SBP-2) Make settings for the domain When you print using the SCSI name. print client function supported by Windows 2000/XP, or Windows • Auto-Obtain (DHCP) Server 2003, you must set [SCSI •...
Page 557 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ WEP (Encryption) Setting IEEE 802.11b Specifies the encryption of the IEEE 802.11b (wireless LAN). If Preparation this is set to [Active], you must en- You must install the optional IEEE ter the WEP key.
Page 558: File Transfer
Connecting and Setting Up Print List File Transfer You can check items related to the ❖ ❖ ❖ ❖ Delivery Option network in use. Enables or disables sending stored or scanned documents via the Reference ScanRouter V2 Professional deliv- For details about printing, see p.40 ery server.
Page 559 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ SMTP Server • Print at Delivery Specifies whether or not re- Specify the SMTP server name. ceived fax documents sent to If DNS is in use, enter the host ScanRouter V2 Professional name.
Page 560 Connecting and Setting Up ❖ ❖ ❖ ❖ POP before SMTP Limitation You can configure POP authentica- ❒ Enter [User Name] using up to tion (POP before SMTP). 191 alphanumeric characters. Authentication prevents unau- Spaces cannot be used. thorized access, by authenticating ❒...
Page 561 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ Reception Protocol ❖ ❖ ❖ ❖ Administrator's E-mail Address Specify Reception Protocol for re- On e-mailed scanned documents, ceiving Internet faxes. if the sender is not specified this appears as the sender’s address. •...
Page 562 Connecting and Setting Up ❖ ❖ ❖ ❖ Max. Reception E-mail Size ❖ ❖ ❖ ❖ Program / Change / Delete Subject Specify the [Max. Reception E-mail You can program, change, or de- Size] for receiving Internet faxes. lete the subject used when sending an Internet fax or scan file as an at- Note tachment.
Page 563 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ E-mail Account Programming, changing, or deleting an Specify [E-mail Address], [User e-mail message Name], and [Password] for receiving Internet faxes. Limitation • VFax Mail Reception ❒ Enter a name using up to 20 alpha- •...
Page 564 Connecting and Setting Up A A A A Press the { { { { User Tools/Counter/Inquiry} } } } Changing an e-mail message key. A Select the e-mail message to B B B B Press [System Settings]. change. C C C C B If you want to change the sub- Press [File Transfer].
Page 565: Ldap Server Settings
LDAP Server Settings LDAP Server Settings Program the LDAP server to find up Program/Change/Delete LDAP e-mail destinations in the LDAP serv- er Address Book directly. This func- Server tion is possible when sending scan files by e-mail using the scanner or fax function.
Page 566: Programming The Ldap Server
Connecting and Setting Up To finish programming/changing the Programming the LDAP Server LDAP Server A A A A To enter an identification name Press [Change] after setting each item. Register a name for the LDAP server that will appear on the server selec- tion screen of the LDAP search opera- tion.
Page 567 LDAP Server Settings To enter the search base To enter a port number Select a route folder to start the search Specify the port number for commu- from e-mail addresses registered in nicating with the LDAP server. Speci- the selected folder are search targets. fy a port that is compliant with your environment.
Page 568 Connecting and Setting Up To set authentication To enter the user name and password To make a search request to the LDAP server, use the administrator account When [On] or [High Security] is selected for authentication. for the authentication setting, use the administrator account name and For details about the administrator password.
Page 569 LDAP Server Settings E E E E Enter the password, and then press To set search conditions [OK]. You can enter an attribute as a typical Note search keyword. Using the entered at- ❒ The user name and password tribute, the function searches the are required for administrator LDAP server’s Address Book.
Page 570 Connecting and Setting Up D D D D Press [Change] under [Key Display]. To set search options E E E E Enter the key display, and then To search the LDAP server data using press [OK]. a keyword other than prepared key- words such as Name, E-mail Ad- The registered “key display”...
Page 571: Using A Printer Server
3. Using a Printer Server Preparing Printer Server This section explains how to configure Printing notification via the machine as a Windows network printer. The machine is configured to SmartDeviceMonitor for Client enabling network clients to use it. When the network printer is connect- Follow the procedure below to con- ed via SmartDeviceMonitor for Client, figure the machine to use the printing...
Page 572 Using a Printer Server C C C C A dialog box appears for client Setting a Client setting. Click [OK]. A A A A The print server setting is com- From the [Start] button on the task plete. Each client must be set to re- bar, point to [Program], point to ceive print notification.
Page 573: Using Netware
Using NetWare Using NetWare ❖ ❖ ❖ ❖ Using SmartDeviceMonitor for Admin This section describes the setting pro- cedure for network printers in the To use the machine in a NetWare NetWare environment. In the Net- environment, use SmartDevice- Ware environment, you can connect Monitor for Admin to set the Net- the machine as a “print server”...
Page 574: Setting Up As A Print Server (Netware 3.X)
Using a Printer Server H H H H Enter the print server name in the Setting Up as a Print Server [Print Server Name:] box, the printer (NetWare 3.x) name in the [Printer Name:] box, and the print queue name in the Follow the procedure below to con- [Print Queue Name] box, and then nect the machine as a print server us-...
Page 575: Setting Up As A Print Server (Netware 4.X, 5/5.1, 6/6.5)
Using NetWare G G G G Click [NDS mode], enter the file Setting Up as a Print Server server name in the [File Server (NetWare 4.x, 5/5.1, 6/6.5) Name:] box, the NDS tree name in the [NDS Tree] box, and the context Follow the procedure below to con- in the [NDS Context:] box, and then nect the printer as a print server using...
Page 576: Using Pure Ip In The Netware 5/5.1 Or 6/6.5 Environment
Using a Printer Server I I I I Check the settings, and then click Using Pure IP in the NetWare [Next]. 5/5.1 or 6/6.5 Environment The settings are applied, and NIB Setup Tool quits. Follow the procedure below to con- J J J J nect the printer as a print server in a Turn the printer off and then on...
Page 577 Using NetWare F F F F In the [Print Server Name:] box, en- Setting up using NWadmin ter the name of the print server. A A A A G G G G From Windows, start NWadmin. In the [File Server Name:] box, enter the name of the file server in For details about NWadmin, see which a print server is created.
Page 578: Setting Up As A Remote Printer (Netware 3.X)
Using a Printer Server N N N N Click [Configuration], click [Parallel] Setting Up as a Remote Printer in the [Printer type] list, and then (NetWare 3.x) click [Communication]. O O O O Click [Manual load] in the [Commu- Follow the procedure below to use nication type] area, and then click the printer as a remote printer under [OK].
Page 579 Using NetWare K K K K Select the printer indicated as [Not Setting up using PCONSOLE Installed]. A A A A Use the same printer number spec- Enter “PCONSOLE” from the com- ified as the remote printer number mand prompt. using NIB Setup Tool.
Page 580: Setting Up As A Remote Printer (Netware 4.X, 5/5.1, 6/6.5)
Using a Printer Server V V V V Start the print server by entering Setting Up as a Remote Printer the following from the console of (NetWare 4.x, 5/5.1, 6/6.5) the NetWare server. If the print server is in operation, Follow the procedure below to use quit and restart it.
Page 581 Using NetWare H H H H In the [File Server Name(F):] box, en- Setting up using NWadmin ter the name of the file server in A A A A which a print server is created. From Windows, start NWadmin. You can also click [Browse...] to For details about NWadmin, see browse through available file serv- the NetWare manuals.
Page 582 Using a Printer Server L L L L V V V V Assign print queues to the created In the [Printers] area, click the print- printer. Click [Assignments], and er you assigned, and then click then click [Add] in the [Assign- [Printer Number] ments] area.
Page 583: Monitoring And Configuring The Printer
4. Monitoring and Configuring the Printer Using Web Image Monitor Using Web Image Monitor, you can check the machine status and change settings. ❖ ❖ ❖ ❖ Available operations The following operations can be remotely performed using Web Image Mon- itor from a client computer.
Page 584: Displaying Top Page
Monitoring and Configuring the Printer Displaying Top Page This section explains the Top Page and how to display Web Image Monitor. A A A A Start your Web browser. B B B B Enter “http: //(machine's address)/” in the address bar of a Web browser. Top Page of Web Image Monitor appears.
Page 585: When User Authentication Is Set
Using Web Image Monitor When user authentication is set Login (using Web Image Monitor) Follow the procedure below to log on when user authentication is set. A A A A Click [Login]. B B B B Enter a login user name and pass- word, and then click [OK].
Page 586: About Menu And Mode
Monitoring and Configuring the Printer About Menu and Mode There are two modes available with Web Image Monitor: user mode and admin- istrator mode. Displayed Items may differ depending on the machines. ❖ ❖ ❖ ❖ About User Mode In the user mode, machine status, settings, and print job status can be viewed, but the machine settings cannot be changed.
Page 587 Using Web Image Monitor ❖ ❖ ❖ ❖ Administrator Mode In the administrator mode, you can configure various machine settings. ZZZ010S Status Configuration Machine status, including the amount Make system settings for the machine, of remaining paper in paper trays and interface settings, and security.
Page 588: Access In The Administrator Mode
Monitoring and Configuring the Printer Access in the Administrator Displaying Web Image Monitor Mode Help Follow the procedure below to access Web Image Monitor in the adminis- When using Help for the first time, trator mode. clicking either [Help] in the header area A A A A or the icon marked "?"...
Page 589 Using Web Image Monitor Downloading Help Linking the URL of the Help File to the [Help] Button. A A A A In the [OS] list, select the operat- You can link the URL of the help file ing system. on a computer or Web server to the B B B B [Help] button.
Page 590: Using Smartdevicemonitor For Admin
Monitoring and Configuring the Printer Using SmartDeviceMonitor for Admin ❖ ❖ ❖ ❖ Available operations Using SmartDeviceMonitor for Ad- min, you can monitor the network The following functions are available: printers. Also, you can change the • Limits settings done from the configuration of the network inter- control panel, and disables face board using TCP/IP or IPX/SPX.
Page 591: Installing Smartdevicemonitor For Admin
Using SmartDeviceMonitor for Admin Installing SmartDeviceMonitor Changing the Network for Admin Interface Board Configuration Follow the procedure below to install Follow the procedure below to SmartDeviceMonitor for Admin change the network interface board A A A A configuration using SmartDevice- Quit all applications currently Monitor for Admin.
Page 592: Locking The Menus On The Machine's Control Panel
Monitoring and Configuring the Printer Locking the Menus on the Changing the Paper Type Machine's Control Panel Follow the procedure below to change the paper type. Follow the procedure below to lock the A A A A menus on the machine's control panel. Start SmartDeviceMonitor for Ad- A A A A min.
Page 593: Managing User Information
Using SmartDeviceMonitor for Admin Displaying the Number of Sheets Printed Managing User Information Follow the procedure below to dis- Follow the procedure below to man- play the number of sheets printed un- age the user's information using der each user code. SmartDeviceMonitor for Admin.
Page 594 Monitoring and Configuring the Printer Resetting the number of pages printed to 0. Restricting Functions Follow the procedure below to reset Follow the procedure below to re- the number of pages printed under strict use of individual functions. each user code to 0. A A A A Start SmartDeviceMonitor for Ad- A A A A...
Page 595: Configuring The Energy Saver Mode
Using SmartDeviceMonitor for Admin Setting Applicable Functions to New Users Configuring the Energy Saver Mode Follow the procedure below to add new users and set functions applica- Follow the procedure below to con- ble to them. figure Energy Saver mode. A A A A Start SmartDeviceMonitor for Ad- A A A A...
Page 596: Setting A Password
Monitoring and Configuring the Printer Setting a Password Checking the Machine Status Follow the procedure below to set a Follow the procedure below to check password. machine status. A A A A A A A A Start SmartDeviceMonitor for Ad- Start SmartDeviceMonitor for Ad- min.
Page 597: Changing Names And Comments
Using SmartDeviceMonitor for Admin H H H H On the [System] page, enter the de- Changing Names and vice name in the [Device name:] box Comments and a comment in the [Comment] box, and click [Apply]. Follow the procedure below to •...
Page 598: Load Fax Journal
Monitoring and Configuring the Printer Load Fax Journal Viewing and Deleting Spool Print Jobs A A A A Start SmartDeviceMonitor for Ad- A A A A min. Start SmartDeviceMonitor for Ad- B B B B min. On the [Group] menu, point to B B B B [Search Device], and then click On the [Group] menu, point to...
Page 599: Managing Address Information
Using SmartDeviceMonitor for Admin Managing Address Information A A A A Start SmartDeviceMonitor for Ad- min. B B B B On the [Group] menu, point to [Search Device], and then click [TCP/IP], [IPX/SPX] or [TCP/IP(SNMPv3)]. A list of machines using the selected protocol appears.
Page 600: Using Smartdevicemonitor For Client
Monitoring and Configuring the Printer Using SmartDeviceMonitor for Client To view the status of machines using Checking the Machine Status SmartDeviceMonitor for Client, con- figure SmartDeviceMonitor for Client Follow the procedure below to check beforehand. machine status using SmartDevice- Monitor for Client. Monitoring Printers A A A A Start SmartDeviceMonitor for Cli-...
Page 601: When Using Ipp With Smartdevicemonitor For Client
Using SmartDeviceMonitor for Client • If various users send print jobs us- When Using IPP with ing SmartDeviceMonitor for Client to network printers, the printing SmartDeviceMonitor for Client order might not be the same as that in which the jobs were sent. When using IPP with SmartDevice- Monitor for Client, note the following: •...
Page 602: Remote Maintenance By Telnet
Monitoring and Configuring the Printer Remote Maintenance by telnet E E E E Important Enter "yes" to save the changes, and then press the { { { { # Enter} } } } key. ❒ Remote Maintenance should be password-protected so that access If you do not want to save the chang- is allowed to administrators only.
Page 603: Appletalk
Remote Maintenance by telnet ❖ ❖ ❖ ❖ Access control initialization autonet msh> access flush • Use the "flush" command to re- Use the “autonet” command to con- store the default settings so that figure AutoNet parameters. a l l a c c e s s r a n g e s b e c o m e ❖...
Page 604: Devicename
Monitoring and Configuring the Printer btconfig dhcp Use the "btconfig" command to make Use the "dhcp" command to config- Bluetooth™ settings. ure DHCP settings. ❖ ❖ ❖ ❖ View settings ❖ ❖ ❖ ❖ View settings Bluetooth™ settings are displayed. The following command displays the current DHCP settings.
Page 605: Diprint
Remote Maintenance by telnet ❖ ❖ ❖ ❖ DNS server address selection diprint msh> dhcp dnsaddr {dhcp | static} The direct printing port enables direct • Specify whether to obtain the printing from a network-connected DNS server address from the computer.
Page 606: Dns
Monitoring and Configuring the Printer ❖ ❖ ❖ ❖ Specifying the record overlap operation m s h > d n s o v e r l a p { u p - date|add} Use the “dns” command to configure • You can specify operations per- or display DNS (Domain Name Sys- formed when records overlap.
Page 607: Domainname
Remote Maintenance by telnet domainname help Use the "domainname" command to Use the "help" command to display the display or configure the domain available command list and the proce- name settings. dures for using those commands. You can configure the Ethernet inter- ❖...
Page 608: Ifconfig
Monitoring and Configuring the Printer ❖ ❖ ❖ ❖ Changing the Interface ifconfig msh> ifconfig “interface” Use the "ifconfig" command to con- • You can specify either the Eth- figure TCP/IP (IP address, subnet ernet interface or IEEE 802.11b mask, broadcast address, default interface when using the op- gateway address) for the printer.
Page 609: Info
Remote Maintenance by telnet ❖ ❖ ❖ ❖ IPP user authorization configuration info Use IPP user authorization to re- strict users to print with IPP. The Use the "info" command to display default is “off”. printer information such as paper msh>...
Page 610: Netware
Monitoring and Configuring the Printer ❖ ❖ ❖ ❖ Setting login mode for NDS tree netware msh> netware login tree Use the “netware” command to con- ❖ ❖ ❖ ❖ Setting login mode for NDS tree name figure the NetWare settings such as msh>...
Page 611: Rendezvous
Remote Maintenance by telnet ❖ ❖ ❖ ❖ Setting order of priority for each pro- rendezvous tocol • diprint Use the “rendezvous” command to msh> rendezvous diprint display rendezvous-related settings. [0–99] ❖ ❖ ❖ ❖ View settings • lpr R endez vous settings a re dis- msh>...
Page 612: Route
Monitoring and Configuring the Printer ❖ ❖ ❖ ❖ Interface configuration ❖ ❖ ❖ ❖ Adding Routing Table msh> rendezvous linklocal msh> route add {host|net} “interface_name” “destination” “gateway” • If many types of interface are in- • Adds a host or network route to stalled, configure the interface “destination”, and a gateway ad- that communicates with linklo-...
Page 613: Set
Remote Maintenance by telnet ❖ ❖ ❖ ❖ Configuration • Enter “up”to enable protocol, and enter “down” to disable Use the "set" command to set the pro- protocol. tocol information display "active" or You can set the protocol to "active" "inactive".
Page 614: Show
Monitoring and Configuring the Printer • If Secured Sockets Layer (SSL, an encryption protocol) func- tion is not available for the Use “slp” command to configure SLP printer, you cannot use the settings. function by enabling it. msh> slp ttl “ttl_val” msh>...
Page 615: Smb
Remote Maintenance by telnet snmp Use the “smb” command to configure Use the “snmp” command to display or delete the computer or workgroup and edit SNMP configuration settings name for SMB. such as the community name. ❖ ❖ ❖ ❖ Computer Name settings ❖...
Page 616 Monitoring and Configuring the Printer ❖ ❖ ❖ ❖ Deleting community name ❖ ❖ ❖ ❖ Access configuration msh> snmp “number” clear msh> snmp “number” {ip/ad- name dr | ipx} “address” • You can configure a host ad- ❖ ❖ ❖ ❖ Access type configuration dress according to the protocol msh>...
Page 617 Remote Maintenance by telnet ❖ ❖ ❖ ❖ SNMP v3 function configuration ❖ ❖ ❖ ❖ Configuring a sending protocol for SNMP v3 TRAP msh> snmp v3 {on | off} msh> snmp v3trap {1-5} ac- • Specify "on" to enable, and "off" tive {ip/addr | ipx} {on | to disable.
Page 618: Sntp
Monitoring and Configuring the Printer sntp spoolsw The printer clock can be synchronized Use the “spoolsw” command to con- with a NTP server clock using Simple figure Job Spool settings. Network Time Protocol (SNTP). Use You can only specify diprint, lpr, ipp, the "sntp"...
Page 619: Sprint
Remote Maintenance by telnet sprint syslog Use the "sprint" command to make Use the “syslog” command to display settings for IEEE 1394 (SCSI print). the information stored in the printer's system log. ❖ ❖ ❖ ❖ View settings ❖ ❖ ❖ ❖ View message IEEE 1394 (SCSI print) settings are displayed.
Page 620: Web
Monitoring and Configuring the Printer wiconfig Use the “web” command to display Use the "wiconfig" command to make and configure parameters on Web settings for IEEE 802.11b. Image Monitor. ❖ ❖ ❖ ❖ View settings ❖ ❖ ❖ ❖ View Settings msh>...
Page 621 Remote Maintenance by telnet Parameter Value configured Parameter Value configured channel frequency You can enable or key [ “key value” ] You can specify “channel no.” disable the WEP val [1|2|3|4] the WEP key when function. To enable entering in hexa- the WEP function, decimal.
Page 622 Monitoring and Configuring the Printer Parameter Value configured Parameter Value configured keyphrase [ You can specify rate [au- You can set the “phrase” ] val the WEP key when to|11m|5.5m|2m IEEE 802.11b trans- [1|2|3|4] entering in ASCII. |1m] mitting speed. With a 64-bit WEP, The speed you you can use 10 dig-...
Page 623: Wins
Remote Maintenance by telnet ❖ ❖ ❖ ❖ Address configuration wins Use the following command to configure a WINS server IP ad- Use the "wins" command to configure dress: WINS server settings. msh> wins “interface_name” ❖ ❖ ❖ ❖ Viewing settings {primary|secondary} “IP address”...
Page 624: Snmp
Monitoring and Configuring the Printer SNMP ❖ ❖ ❖ ❖ Supported MIBs(SNMPv1/v2) The SNMP agent operating on UDP and IPX is incorporated into the built- • MIB-II in Ethernet board and optional IEEE • PrinterMIB 802.11b interface unit of this printer. Also, the SNMP agent operating on •...
Page 625: Getting Printer Information Over The Network
Getting Printer Information over the Network Getting Printer Information over the Network This section explains details of each item displayed in the printer status and in- formation. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Current Printer Status The printer status can be checked using the following commands: •...
Page 626 Monitoring and Configuring the Printer Messages Description Cover Open: Right The right cover is open. Cover Open: Shift Tray Cover The shift tray cover is open. Cover Open: Upper Left The upper left cover is open. Cover Open: Upper Right The upper right cover is open.
Page 627 Getting Printer Information over the Network Messages Description Full: Finisher Shift Tray 1, 2 The shift tray 1 and 2 of Finisher are full. Full: Finisher Shift Tray 2 Shift tray 2 of Finisher is full. Full: Finisher Upper Tray The upper tray of Finisher is full.
Page 628 Monitoring and Configuring the Printer Messages Description Low: Magenta Toner The magenta toner cartridge is not set correctly, or toner is almost running out. Low: Toner The toner cartridge is not set correctly, or toner is almost running out. Low: Yellow Toner The yellow toner cartridge is not set correctly, or toner is almost running out.
Page 629 Getting Printer Information over the Network Messages Description Near Replacing: Maintenance Kit Prepare the new maintenance kit. Nearly Full: Waste Toner Waste toner bottle is nearly full. Need more Booklet Staples Stapler has almost run out of staples. No Paper: Interposer Tray There is no paper in interposer unit.
Page 630 Monitoring and Configuring the Printer Messages Description Not Detected: Z-fold’g Internal The Z fold unit is not correctly set. Not Reached, Data Deleted Unreached job is deleted. Not Reached, Data Stored Unreached job is preserved. Offline Printer is offline. Original on Exposure Glass The original remains on the exposure glass.
Page 631 Getting Printer Information over the Network Messages Description Replace Develop. Unit (Cyan) It is time to replace the development unit (cyan). Replace Develop. Unit (Magenta) It is time to replace the development unit (magenta). Replace Develop. Unit (Yellow) It is exchange time of the development unit (yellow). Replace Feed Roller It is time to replace the transfer roller.
Page 632: Printer Configuration
Monitoring and Configuring the Printer Printer configuration You can check the printer configuration using telnet. This section explains the checking procedure for input/output tray and printer language. • UNIX: Use the "info" command and "rsh", "rcp", and "ftp" parameters. • mshell: Use the "info" command. ❖...
Page 633: Understanding The Displayed Information
Understanding the Displayed Information Understanding the Displayed Information This section explains how to read status information returned by the network in- terface board. Print Job Information Use the following command to display print job information: • UNIX: Use the "info" command and "rsh", "rcp", and "ftp" parameters. •...
Page 634: Print Log Information
Monitoring and Configuring the Printer Print Log Information This is a record of the most recent 16 jobs printed. Use the following command to display print log information: • UNIX: Use the "prnlog" command and "rsh", "rcp", and "ftp" parameters. •...
Page 635: Configuring The Network Interface Board
Understanding the Displayed Information Configuring the Network Interface Board Use the following command to display network interface board settings: • telnet : Use the “show” command. See p.96 “show”. Item Description Common mode Protocol Up/Down [up] means "active" and [down] means "inactive". appletalk TCP/IP netware...
Page 636 Monitoring and Configuring the Printer Item Description TCP/IP mode [up] means "active" and [down] means "inactive". telnet diprint http ftpc snmp autonet rendezvous EncapType Frame type dhcp Dynamic Host Configuration Protocol (on/off) Host name Address IP address netmask Subnet mask broadcast Broadcast address DNS Domain...
Page 637 Understanding the Displayed Information Item Description netware EncapType Frame type RPRINTER number Remote printer number Print server name Print server name File server name Name of the connect file server Context name Context of print server Switch mode Active mode NDS/Bindery (this value is fixed) Packet negotiation...
Page 638 Monitoring and Configuring the Printer Item Description IEEE 802.11b Device Name Printer name dhcp DHCP (on/off) Address IP address netmask Subnet mask broadcast Broadcast address DNS Domain DNS domain type ssid SSID used Channel range Channels available for use Channel Channel used Communication mode IEEE 802.11b interface transmitting mode...
Page 639 Understanding the Displayed Information Item Description rendezvous Computer Name Computer name Rendezvous Name (ether) Rendezvous name on an Ethernet connection Rendezvous Name (wlan) Rendezvous name on a wireless LAN connection Rendezvous Name (ip1394) Rendezvous name on an IP over 1394 connection location Location of the printer Priority (diprint)
Page 640 Monitoring and Configuring the Printer Item Description SNMP SNMPv1v2 SNMPv3 protocol v1Trap v2Trap v3Trap SNMPv1v2 Remote Setting SNMPv3 Privacy Shell mode Remote maintenance tool mode...
Page 641: Message List
Message List Message List This is a list of messages that appear in the printer's system log. The system log can be viewed using the "syslog" command. System Log Information Use the following command to display the system log information: •...
Page 642 Monitoring and Configuring the Printer Message Problem and solutions Change IP address from DHCP Server. The IP address changes when DHCP lease is renewed. To always assign the same IP ad- dress, set a static IP address to the DHCP serv- child process exec error! (process name) The network service failed to start.
Page 643 Message List Message Problem and solutions IPP cancel-job: permission denied. The printer could not authenticate the name of the user attempting to cancel a job. ipp disable. Printing with ipp is disabled. ipp enable. Printing with ipp is enabled. IPP job canceled. jobid=%d. The spooled job was canceled due to error or user request.
Page 644 Monitoring and Configuring the Printer Message Problem and solutions Printer <printer name> has no queue (In the print server mode) The print queue is not assigned to the printer. Using NWadmin, assign the print queue to the printer, and then restart it.
Page 645 Message List Message Problem and solutions SMTPC: refused connect by smtp server. Connection to the SMTP server is denied. This could be because: • A server other than the SMTP server has been specified. • The specified SMTP server port number is incorrect.
Page 646 Monitoring and Configuring the Printer Message Problem and solutions SNMPD: account is unavailable: Encryption is not possible and account is disa- bled. This could be because: encryption is impossible. • Security option is not installed. • Encryption password has not been speci- fied.
Page 647: Printing Files Directly From Windows
5. Special Operations under Windows Printing Files Directly from Windows You can print files directly using Setup Windows commands. For example, you can print PostScript files for Post- Follow the procedure below to make Script 3. network environment settings. ❖ ❖ ❖ ❖ Windows 95/98/Me A A A A Enable TCP/IP with the control You can print files directly using...
Page 648: Using A Host Name Instead Of An Ip Address
Special Operations under Windows In other cases Using a Host Name Instead of an IP Address Add the IP address and host name of the network printer to the hosts file When a host name is defined, you can on the computer used for printing. specify a printer by host name instead Methods of addition vary depending of IP address.
Page 649: Printing Commands
Printing Files Directly from Windows Windows 2000/XP, Windows Server Printing Commands 2003, Windows NT 4.0 The following explains printing oper- A A A A ations using the “lpr”, “rcp”, and Open the hosts file using memo “ftp” commands. pad files, for instance. Enter commands using the command The hosts file is in the following prompt window.
Page 650 Special Operations under Windows First, register the printer's host name ❖ ❖ ❖ ❖ When specifying a printer by IP ad- in the hosts file. dress c:> rcp [-b] \pass name\file c:> lpr -Sprinter's IP ad- name [pass name\file name...] dress [-Poption] [-ol] printer's host name:[option] \pass name\file name...
Page 651 Printing Files Directly from Windows D D D D Specify files to be printed. The following shows the examples Use the "put" or "mput" command ac- of printing a PostScript file named cording to the number of files to be "file 1"...
Page 652 Special Operations under Windows...
Page 653: Appendix
6. Appendix When Using Windows Terminal Service/MetaFrame The following explains how to use Limitations Windows Terminal Service and Maintenance. The following limitations apply to the Windows Terminal Service environ- Operating Environment ment. These limitations are built in Win- The following operating systems and dows Terminal Service or Meta- MetaFrame versions are supported.
Page 654 Appendix ❖ ❖ ❖ ❖ MetaFrame's [Auto-creating client • If a print error occurs on the server and the print job or a printers] printer created in [Auto-creating Using [Auto-creating client printers] client printers] cannot be deleted, can select a logical printer created we recommend the following: by copying the client's local printer data to the MetaFrame server.
Page 655: Using Dhcp
Using DHCP Using DHCP ❖ ❖ ❖ ❖ When obtaining addresses from the You can use the printer in a DHCP en- vironment. You can also register the DHCP server printer NetBIOS name on a WINS • IP Address, Subnet Mask: you server when it is running.
Page 656: Using Autonet
Appendix ❖ ❖ ❖ ❖ When there are static IP addresses ❒ DHCP relay-agent is not support- ed. If you use DHCP relay-agent and addresses assigned by DHCP on a network via ISDN, it will re- • IP Address and subnet mask: if sult in increased line charges.
Page 657: Precautions
Precautions Precautions Please pay attention to the following Configuring the printer with when using the network interface NetWare board. When configuration is neces- sary, follow the appropriate proce- A A A A dures below. Following the setup method de- scribed earlier in this manual, configure the file server.
Page 658 Appendix ❖ ❖ ❖ ❖ When connected to a computer that When Using Network Utility uses dial-up access • Do not install ScanRouter V2 If the machine is connected to a net- Professional on a computer work, observe the following points which uses dial-up access.
Page 659: Netware Printing
Precautions Banner page NetWare Printing You should not configure a banner page on NetWare. If you want to Form feed change the banner page setting, al- ways configure it using Windows. You should not configure form feed on NetWare. Form feed is controlled •...
Page 660: When The Optional Ieee 802.11B Interface Unit Is Installed
Appendix ❖ ❖ ❖ ❖ If the network area provides poor ra- When the optional IEEE 802.11b dio environment Where radio wave conditions are interface unit Is Installed bad, the network may not function due to interrupted or failed con- When using the wireless LAN inter- nections.
Page 661: Information About Installed Applications
Information about Installed Applications Information about Installed Applications ® BSAFE™ ® • This product includes RSA BSAFE™ cryptographic or security protocol software from RSA Security Inc. • RSA is a registered trademark and BSAFE is a registered trademark of RSA Security Inc.in the United States and/or other countries.
Page 662 Appendix Specifications Interface 100BASE-TX, 10BASE-T, IEEE 1394 (IP over 1394) , IEEE 802.11b Frame type EthernetII, IEEE 802.2, IEEE 802.3, SNAP Protocol • Printer (LAN-Fax) TCP/IP DIPRINT *2 *3 *2 *5 IPX/SPX (NetWare) AppleTalk NetBEUI • Internet Fax TCP/IP SMTP IMAP •...
Page 663: Specifications
Specifications The optional IEEE 1394 interface board supports only TCP/IP. Use the SmartDeviceMonitor for Client port. To use IPP under Windows XP, Windows Server 2003, use the Standard IPP port. Note, in SmartDeviceMonitor for Client however, this port does not support digest access authentication.
Page 664: Index
INDEX Access Control , 84 Fax RX File Transmission , 40 Administrator's E-mail Address , 43 File Transfer , 40 appletalk telnet , 85 AutoNet , 138 Gateway Address , 35 Autonet Getting Printer Information over the telnet , 85 Network , 107 Auto Specify Sender Name , 45 Going to the Top Page...
Page 665 Machine Name , 37 Scanner Recall Interval Time , 44 Managing User Information SCSI print (SBP-2) , 38 SmartDeviceMonitor for Admin , 75 set , 95 Max. Reception E-mail Size , 44 Setting a Password message , 123 SmartDeviceMonitor for Admin , 78 MIB , 106 Setting Up as a Print Server , 58 NetWare3.x , 56...
Page 666 Web Image Monitor , 65 WEP (Encryption) Setting , 39 WINS telnet , 105 WINS Configuration , 36 , 38 Wireless LAN Signal , 39 B180-7515...
Page 668 GB GB EN USA B180-7515...
Page 669 PostScript 3 Supplement Windows Configuration Mac OS Configuration Using PostScript 3 Printer Utility for Mac Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in the "General Set- tings Guide"...
Page 670 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 671 TABLE OF CONTENTS 1. Windows Configuration Using the SmartDeviceMonitor for Client Port............1 Installing SmartDeviceMonitor for Client ..............1 Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)....2 Installing the PostScript 3 Printer Driver (Windows 95/98/Me - NetBEUI) ....3 Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP) ......
Page 672 Setting Up the Printer Driver................49 Windows 95/98/Me - Accessing the Printer Properties ..........49 Windows 2000 - Accessing the Printer Properties ........... 50 Windows XP, Windows Server 2003 - Accessing the Printer Properties ....52 Windows NT 4.0 - Accessing the Printer Properties ..........54 2.
Page 673 3. Using PostScript 3 Setting Up Options ....................69 Printing a Document....................70 Job Type ........................70 User Code ........................ 87 Paper Selection......................88 Paper Size........................ 88 Fit to Paper.......................89 Input Slot ........................89 Resolution ........................ 90 Print Mode (Toner Saving ) ..................90 Duplex Printing......................91 Gradation .........................
Page 674 4. Printer Utility for Mac Installing Printer Utility for Mac................ 107 Starting Printer Utility for Mac ................108 Printer Utility for Mac Functions ..............109 Downloading PS Fonts...................110 Displaying Printer's Fonts..................111 Deleting Fonts ......................111 Initializing the Printer Disk..................112 Page Setup ......................
Page 675: Windows Configuration
1. Windows Configuration Using the SmartDeviceMonitor for Client Port Installing SmartDeviceMonitor for Client Important ❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes- sional, Windows Server 2003, and Windows NT 4.0, you must have an ac- count that has Manage Printers permission. Log on as an Administrator. ❒...
Page 676 Windows Configuration Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP) A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive. The installer starts. Auto Run may not work with certain operating system settings. If this hap- pens, launch “Setup.exe”...
Page 677 Using the SmartDeviceMonitor for Client Port P P P P Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.
Page 678 Windows Configuration I I I I Change the printer name if you want, and then click [Next]. Select the [Yes] check box to configure the printer as default. J J J J Specify whether or not to print a test page, and then click [Finish]. K K K K On the [Start] menu, point to [Settings], and then click [Printers].
Page 679: Installing The Postscript 3 Printer Driver (Windows 95/98/Me - Ipp)
Using the SmartDeviceMonitor for Client Port Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP) A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive. The installer starts. Auto Run may not work with certain operating system settings. If this hap- pens, launch “Setup.exe”...
Page 680 Windows Configuration P P P P In the [Printer URL] box, enter “http://(printer's address)/printer” as the print- er's address. If the server authentification is issued, to enable SSL ( a protocol for encrypted communication), enter “https://(printer's address)/printer” (Internet Ex- plorer 5.01, or a higher version must be installed). (example IP address: 192.168.15.16) http://192.168.15.16/printer https://192.168.15.16/printer...
Page 681: Installing The Postscript 3 Printer Driver (Windows 2000 - Tcp/Ip)
Using the SmartDeviceMonitor for Client Port Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 682: Installing The Postscript 3 Printer Driver (Windows 2000 - Netbeui)
Windows Configuration Installing the PostScript 3 Printer Driver (Windows 2000 - NetBEUI) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 683: Installing The Postscript 3 Printer Driver (Windows 2000 - Ipp)
Using the SmartDeviceMonitor for Client Port M M M M Click [Next >]. N N N N Specify whether or not to print a test page, and then click [Next>]. O O O O Click [Finish]. The printer driver installation starts. Note ❒...
Page 684 Windows Configuration J J J J In the [Printer URL] box, enter “http://(printer's address)/printer” as the print- er's address. If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://(printer's address)/printer” (Internet Ex- plorer 5.01, or a higher version must be installed). (example IP address: 192.168.15.16) http://192.168.15.16/printer https://192.168.15.16/printer...
Page 685: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003 - Tcp/Ip)
Using the SmartDeviceMonitor for Client Port Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running.
Page 686 Windows Configuration N N N N Specify whether or not to print a test page, and then click [Next>]. O O O O Click [Finish]. The printer driver installation starts. Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help.
Page 687 Using the SmartDeviceMonitor for Client Port J J J J In the [Printer URL] box, enter “http://(printer's address)/printer” as the print- er's address. If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://(printer's address)/printer” (Internet Ex- plorer 5.01, or a higher version must be installed).
Page 688: Installing The Postscript 3 Printer Driver (Windows Nt 4.0 - Tcp/Ip)
Windows Configuration Installing the PostScript 3 Printer Driver (Windows NT 4.0 - TCP/IP) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 689: Installing The Postscript 3 Printer Driver (Windows Nt 4.0 - Netbeui)
Using the SmartDeviceMonitor for Client Port Installing the PostScript 3 Printer Driver (Windows NT 4.0 - NetBEUI) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running.
Page 690: Installing The Postscript 3 Printer Driver (Windows Nt 4.0 - Ipp)
Windows Configuration L L L L Specify whether or not to print a test page, and then click [Finish]. The printer driver installation starts. M M M M Restart the computer to complete installation. Note ❒ A user code can be set after the printer driver installation. For information about user code, see the printer driver Help.
Page 691 Using the SmartDeviceMonitor for Client Port I I I I In the [Printer URL] box, enter “http://(printer's address)/printer”as the print- er's address. If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://(printer's address)/printer” (Internet Ex- plorer 5.01, or a higher version must be installed).
Page 692: Changing The Port Settings For Smartdevicemonitor For Client
Windows Configuration Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Note ❒ There are no settings for NetBEUI protocol. Windows 95/98: A A A A Open [Printers] window from [Start] menu.
Page 693 Using the SmartDeviceMonitor for Client Port Windows XP, Windows Server 2003: A A A A Open the [Printers and Faxes] window from the [Start] menu. The [Printers and Faxes] window appears. B B B B Click the icon of the machine you want to use. On the [File] menu, click [Prop- erties].
Page 694: Using The Standard Tcp/Ip Port
J J J J Enter the printer name or IP address in the [Printer Name or IP Address] box, and then click [Next>]. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model". K K K K Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.
Page 695: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003)
Using the Standard TCP/IP Port N N N N Click [Next >]. O O O O Specify whether or not to print a test page, and then click [Next>]. P P P P Click [Finish]. The printer driver installation starts. Note ❒...
Page 696 K K K K Enter the printer name or IP address in the [Printer Name or IP Address] box, and then click [Next>]. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model". L L L L Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.
Page 697: Using The Lpr Port
Using the LPR Port Using the LPR Port Installing the PostScript 3 Printer Driver (Windows 2000) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 698: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003)
Windows Configuration Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 699: Installing The Postscript 3 Printer Driver (Windows Nt 4.0)
Using the LPR Port Installing the PostScript 3 Printer Driver (Windows NT 4.0) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 700: Using As The Windows Network Printer
Windows Configuration Using as the Windows Network Printer Installing the PostScript 3 Printer Driver (Windows 95/98/Me) Important ❒ If you print from a print server connected to the printer using the SmartDevice- Monitor port, the client cannot use Recovery Printing and Parallel Printing. A A A A Quit all applications currently running.
Page 701: Installing The Postscript 3 Printer Driver (Windows 2000)
Using as the Windows Network Printer Installing the PostScript 3 Printer Driver (Windows 2000) Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. ❒ If you print from a print server connected to the printer using the SmartDevice- Monitor port, the client cannot use Recovery Printing and Parallel Printing.
Page 702: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003)
Windows Configuration Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. ❒ If you print from a print server connected to the printer using the SmartDevice- Monitor port, the client cannot use Recovery Printing and Parallel Printing.
Page 703: Installing The Postscript 3 Printer Driver (Windows Nt 4.0)
Using as the Windows Network Printer Installing the PostScript 3 Printer Driver (Windows NT 4.0) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. ❒ If you print from a print server connected to the printer using the SmartDevice- Monitor port, the client cannot use Recovery Printing and Parallel Printing.
Page 704: Using As The Netware Print Server/Remote Printer
Windows Configuration Using as the NetWare Print Server/Remote Printer When using the PostScript 3 Printer Driver Follow the procedure below to set up the PostScript 3 printer driver. A A A A In the [Printers] or [Printers and Faxes] window, open the printer properties. B B B B Click the [PostScript] tab.
Page 705: Installing The Printer Driver Using Usb
Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Important ❒ Make sure that machine is connected to the computer's USB ports using the USB interface cable. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress.
Page 706 Windows Configuration H H H H Specify the location where USB Printing Support is located, and then click [Next>]. If the CD-ROM drive is D, the source files of USB Printing Support are stored in the following location: D:\DRIVERS\RPCS\WIN9X_ME I I I I Check the location, and then click [Next].
Page 707: Windows 2000 - Usb
Installing the Printer Driver Using USB Windows 2000 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.
Page 708: Windows Xp, Windows Server 2003 - Usb
Windows Configuration Windows XP, Windows Server 2003 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.
Page 709: Troubleshooting Usb
Installing the Printer Driver Using USB Troubleshooting USB Problems Solutions The machine is not automatically recognized. Turn off the power of the machine, reconnect the USB cable, and then turn it on again. Windows has already configured the USB set- Open Windows' Device Manager, and then, tings.
Page 710: Printing With Parallel Connection
Windows Configuration Printing with Parallel Connection To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Installing the PostScript 3 Printer Driver (Windows 95/98/Me) A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 711: Installing The Postscript 3 Printer Driver (Windows 2000)
Printing with Parallel Connection Installing the PostScript 3 Printer Driver (Windows 2000) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 712: Installing The Postscript 3 Printer Driver (Windows Xp, Windows Server 2003)
Windows Configuration Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 713: Installing The Postscript 3 Printer Driver (Windows Nt 4.0)
Printing with Parallel Connection Installing the PostScript 3 Printer Driver (Windows NT 4.0) Important ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. A A A A Quit all applications currently running. B B B B Insert the CD-ROM into the CD-ROM drive.
Page 714: Installing The Printer Driver Using Ieee 1394 (Scsi Print)
Windows Configuration Installing the Printer Driver Using IEEE 1394 (SCSI print) The printer drivers can be installed from the CD-ROM provided with this ma- chine. Important ❒ Quit all applications currently running, and do not print during installation. ❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation.
Page 715 Installing the Printer Driver Using IEEE 1394 (SCSI print) E E E E To disable Auto Run, press the left { { { { SHIFT} } } } key when inserting the CD- ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.
Page 716: Windows Xp, Windows Server 2003
Windows Configuration Windows XP, Windows Server 2003 Important ❒ SCSI print must be set to "active" from the control panel. For details, see Net- work Guide. ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Note ❒...
Page 717 Installing the Printer Driver Using IEEE 1394 (SCSI print) F F F F Follow the instructions. Note ❒ If the printer driver has already been installed, the printer icon is added to the [Printers and Faxes] window. In this case, printer driver installation is not necessary.
Page 718: Printing With Bluetooth™ Connection
Windows Configuration Printing with Bluetooth™ Connection Supported Profiles ❖ ❖ ❖ ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP. •...
Page 719 Printing with Bluetooth™ Connection A A A A Start 3Com Bluetooth Connection Manager. B B B B Check that the printer you want to use appears in 3Com Bluetooth Connec- tion Manager. C C C C On the [Tool] menu, click [COM port]. D D D D Check that the message "Bluetooth Serial Client (COMx) "...
Page 720 Windows Configuration Configuring Security Mode Settings A A A A Start 3Com Bluetooth Connection Manager. B B B B On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. C C C C Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.
Page 721: If A Message Appears During Installation
If a Message Appears during Installation If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [>Install Printer]. For Windows 95/98/Me, Windows 2000 and Windows NT 4.0: A A A A On the [Start] menu, point to [Settings], and then click [Printers].
Page 722: Making Option Settings For The Printer
Windows Configuration Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.69 “Setting Up Options”. Set up option settings when bidirectional communications are disabled. Limitation ❒...
Page 723: Setting Up The Printer Driver
Setting Up the Printer Driver Setting Up the Printer Driver Windows 95/98/Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making printer default settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.
Page 724: Windows 2000 - Accessing The Printer Properties
Windows Configuration A A A A On the [File] menu, click [Print]. The [Print] dialog box appears. B B B B Select the printer you want to use in the [Name] list, and then click [Proper- ties]. The printer properties dialog box appears. C C C C Make the necessary settings, and then click [OK].
Page 725 Setting Up the Printer Driver Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, point to [Settings], and then click [Printers].
Page 726: Windows Xp, Windows Server 2003 - Accessing The Printer Properties
Windows Configuration Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Admin- istrators and Power Users groups have Manage Printers permission by default.
Page 727 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP.
Page 728: Windows Nt 4.0 - Accessing The Printer Properties
Windows Configuration Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 729 Setting Up the Printer Driver D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help. Making printer settings from an application You can make printer settings for a specific application.
Page 730 Windows Configuration...
Page 731: Mac Os Configuration
2. Mac OS Configuration Mac OS This section explains how to configure a Mac OS to use EtherTalk and USB. The following explains how to configure Mac OS 9.1. If you are not using Mac OS 9.1, see the manual of the Mac OS you are using for details Important ❒...
Page 732: Setting Up Ppd Files
Mac OS Configuration PPD Files A A A A Double-click the CD-ROM drive icon. B B B B Double-click the [Mac OS 8 and 9] folder. C C C C Double-click the [Printer Descriptions] folder. D D D D Double-click the folder of the language you use. E E E E Open the [DISK1] folder.
Page 733: Creating A Desktop Printer Icon
Mac OS Creating a Desktop Printer Icon Important ❒ Make sure that printers are connected to the USB before performing the fol- lowing procedure. To use a printer connected by USB, create a desktop printer icon. A A A A Double-click [Desktop Printer Utility] in the [AdobePS Components] folder.
Page 734: Installing The Colorsync Profiles
Mac OS Configuration Installing the ColorSync Profiles ColorSync profiles enable a printer to print colors consistent with those on the computer display. You must install the ColorSync profile to use this function. Follow the procedure below to install the ColorSync profiles. A A A A Start a Mac OS.
Page 735: Installing Screen Fonts
Mac OS E E E E Double-click the [ATM] folder. F F F F Double-click the ATM 4.6.3 installer icon. G G G G Follow the instructions on the screen. H H H H When the procedure is complete, restart the computer. ATM will be com- pletely installed only after restarting.
Page 736: Using Usb Interface
Mac OS Configuration Using USB Interface Follow the procedure below to setup USB connection. A A A A Open the [AdobePS Component] folder on the hard disk. B B B B Double-click [Desktop Printer Utility]. C C C C Click [AdobePS] in [With:], click [Printer (USB)] in [Create Desktop], and then click [OK].
Page 737: Changing To Ethertalk
Mac OS Changing to EtherTalk Follow the procedure below to configure to a Mac OS to use EtherTalk. A A A A Open [Control Panel], and then double-click the AppleTalk icon. B B B B On the [Connect via:] pop-up menu, click [Ethernet]. C C C C If you change zones, select a name on the [Current zone:] pop-up menu.
Page 738: Mac Os X
Mac OS Configuration Mac OS X This section explains how to configure a Mac OS X to use EtherTalk, USB and TCP/IP. Follow the procedure below to configure Mac OS X 10.1. If you are not using Mac OS X 10.1, see the manual of the Mac OS X you are using for details. Important ❒...
Page 739: Setting Up Options
Mac OS X Setting Up Options Important ❒ No printer option settings can be made under Mac OS X. No new settings for options not installed can be made. Using USB Interface Follow the procedure below to setup USB connection. A A A A Start Print Center.
Page 740: Using Rendezvous
Mac OS Configuration Using Rendezvous Follow the procedure below to print using Rendezvous under Mac OS X 10.2.3 or higher. Ethernet, wireless LAN and IEEE 1394 (IP over 1394) connections can also be used. A A A A Start Print Center. B B B B Click [Add].
Page 741: Configuring The Printer
Configuring the Printer Configuring the Printer Use the control panel to enable AppleTalk. (The default is active.)
Page 742 Mac OS Configuration...
Page 743: Using Postscript
3. Using PostScript 3 Setting Up Options To use installed options correctly, first set up the printer driver. If the options are not recognized, you cannot use them, even though they are physically installed. The procedure to set up a printer driver varies depending on the operating system. Reference See p.48 “Making Option Settings for the Printer”, p.59 “Setting Up Options”...
Page 744: Printing A Document
Using PostScript 3 Printing a Document This documentation describes the specific printer functions and menus that are added by installing the PPD file. For more information about the functions and menus of the Windows 95/98/Me PostScript printer driver, see the printer driv- er's Help.
Page 745 Printing a Document ❖ ❖ ❖ ❖ Sample Print Use this function to print only one set of a multiple print jobs. The other sets are saved in the machine. The saved job can be printed from the machine's control panel. You can also delete the saved job. Limitation ❒...
Page 746 Using PostScript 3 How to Use Sample Print Follow the procedure below to print a document using the Sample Print func- tion. Windows 95/98/Me Note ❒ If the application has a collate option, make sure it is not selected before send- ing a print job.
Page 747 Printing a Document L L L L Press [Locked & Sample Print Job List]. M M M M Press [Sample Print Job List]. A list of the sample print files stored in the machine appears. The following items also appear: •...
Page 748 Using PostScript 3 Q Q Q Q Press [Yes]. The remaining sets are printed. Note ❒ Press [No] to cancel printing. ❒ When printing is completed, the stored file will be deleted. ❒ To cancel printing, press [Exit]. After that, press [Job Reset]. After it has started, the file will be deleted.
Page 749 Printing a Document H H H H Check the printed output to make sure the settings are correct. If the settings are correct, proceed to step to print the remaining sets. If you want to delete a saved job, see p.85 “Deleting a Locked Print File”. I I I I On the machine's control panel, press the { { { { Printer} } } } key to display the printer screen.
Page 750 Using PostScript 3 O O O O Press [Yes]. The remaining sets are printed. Note ❒ Press [No] to cancel printing. ❒ When printing is completed, the stored file will be deleted. ❒ To cancel printing, press [Exit]. After that, press [Job Reset]. After it has started, the file will be deleted.
Page 751 Printing a Document H H H H Press [Locked & Sample Print Job List]. I I I I Press [Sample Print Job List]. A list of the sample print files stored in the machine appears. The following items also appear: •...
Page 752 Using PostScript 3 M M M M Press [Yes]. The remaining sets are printed. Note ❒ Press [No] to cancel printing. ❒ When printing is completed, the stored file will be deleted. ❒ To cancel printing, press [Exit]. After that, press [Job Reset]. After it has started, the file will be deleted.
Page 753 Printing a Document How to Use Locked Print Follow the procedure below to print a document using the Locked Print func- tion. Windows 95/98/Me A A A A From an application, click [Print] on the [File] menu. The [Print] dialog box appears. B B B B Select the printer, and then click [Properties].
Page 754 Using PostScript 3 L L L L Press [Locked Print Job List]. A list of stored locked print files appears. The following items also appear: • User ID: The user ID set up by the printer driver. • Date / Time: The date and time when the job was sent from the computer. M M M M Select the file you want to print by pressing it.
Page 755 Printing a Document Windows 2000/XP, Windows Server 2003, Windows NT 4.0 A A A A From an application, click [Print] on the [File] menu. The [Print] dialog box appears. B B B B Select the printer, and then click [Properties]. Note ❒...
Page 756 Using PostScript 3 J J J J Press [Locked Print Job List]. A list of stored locked print files appears. The following items also appear: • User ID: The user ID set up by the printer driver. • Date / Time: The date and time when the job was sent from the computer. K K K K Select the file you want to print by pressing it.
Page 757 Printing a Document Mac OS/Mac OS X Limitation ❒ If you use Mac OS X 10.1.x, this function cannot be used. Note ❒ If you use Mac OS X 10.2.x or later, Job Type function can use. A A A A From an application, click [Print] on the [File] menu.
Page 758 Using PostScript 3 H H H H Press [Locked Print Job List]. A list of stored locked print files appears. The following items also appear: • User ID: The user ID set up by the printer driver. • Date / Time: The date and time when the job was sent from the computer. I I I I Select the file you want to print by pressing it.
Page 759 Printing a Document Deleting a Locked Print File If the printed document is not as you expected, you can delete the locked print file. A A A A On the machine's control panel, press the { { { { Printer} } } } key to display the printer screen.
Page 760 Using PostScript 3 How to Use Document Server Follow the procedure below to print a document using the Document Server function. Note ❒ An optional hard disk drive is required to use the Document Server function. Windows 95/98/Me A A A A From an application, click [Print] on the [File] menu.
Page 761: User Code
Printing a Document F F F F Click [OK]. Note ❒ Under Windows 2000, proceed to step G G G G Start the printing from the application's [Print] dialog box. Mac OS/Mac OS X Limitation ❒ If you use Mac OS X 10.1.x, this function cannot be used. Note ❒...
Page 762: Paper Selection
Using PostScript 3 Paper Selection All Pages and Destination Tabs Use this to select the media type and input tray. Limitation ❒ This function is for Windows 95/98/Me only. Reference For more information about the [All Pages] and [Destination] tabs. See the print- er driver's Help.
Page 763: Fit To Paper
Printing a Document Fit to Paper When the size of the document and paper size differ, set whether or not to print according to paper size. Windows 95/98/Me [Fit to Print Size:] on the [Paper] tab. Windows 2000/XP, [Fit to Paper] on [Printer Features] on [Document Options] on Windows Server 2003 [Advanced...] on the [Paper/Quality] tab in the Printing Pref- erences dialog box.
Page 764: Resolution
Using PostScript 3 Resolution Use this to set the resolution types. The following table shows the tabs or menus where you can select this function. Windows 95/98/Me [Resolution] on the [Print Quality] tab. Windows 2000/XP, Windows Server 2003 [Resolution] on [Graphic] on the [Paper/Quality] or [Layout] tab in the Printing Preferences dialog box.
Page 765: Duplex Printing
Printing a Document Duplex Printing Use this function to select duplex printing. Limitation ❒ To use this function, the optional duplex unit must be installed on the ma- chine. The following table shows the tabs or menus where you can select this function. Windows 95/98/Me [Duplex:] on the [Setup] tab.
Page 766: Gradation
Using PostScript 3 Windows NT 4.0 ❖ ❖ ❖ ❖ None Disables Duplex Printing. ❖ ❖ ❖ ❖ Short Side Prints output so that you can open it to the short edge when bound along the short edge. ❖ ❖ ❖ ❖ Long Side Prints output so that you can open it to the long edge when bound along the long edge.
Page 767: Collate
Printing a Document Collate Use this function to enable collation. With this feature, the machine can efficiently print collated sets of multiple-page documents. Limitation ❒ To use this function, a memory unit of at least 192 MB or hard disk drive must be installed on the machine.
Page 768: Paper Type
Using PostScript 3 Paper Type Use this to select the paper type. The following table shows the tabs or menus where you can select this function. Windows 95/98/Me [Type:] on [All Pages] on the [Paper] tab. Windows 2000/XP, [Media:] on the [Paper/Quality] tab in the Printing Prefer- Windows Server 2003 ence dialog box.
Page 769: Staple
Printing a Document Staple Use this function to staple sheets of printed paper together. Limitation ❒ When stapling, use the finisher option. See General Setting Guide or Printer Ref- erence. Note ❒ The stapling location might differ depending on the orientation of the ma- chine set in the printer and the orientation of the data to be printed.
Page 770: Z-Fold
Using PostScript 3 Z-fold Use this function to select the Z-fold type in the printed documents. Limitation ❒ When Z-fold, use the finisher option. See Printer Reference. The following table shows where you can select this function. Windows 95/98/Me [Z-fold] on the [Setup] tab. Windows 2000/XP, [Z-fold] in [Printer Features] on [Advanced...] on the [Pa- Windows Server 2003...
Page 771: Watermark Font
Printing a Document Watermark Font Select the Watermark Font type. Note ❒ When using this function under Windows 95/98/Me, Mac OS, or Mac OS X, see the printer driver Help. The following explains the procedure for Win- dows 2000/XP, Windows Server 2003, and Windows NT 4.0. Windows 2000/XP, [Watermark Font] on [Printer Features] on [Advanced...] on Windows Server 2003...
Page 772: Watermark Angle
Using PostScript 3 Watermark Angle Select the Watermark angle. Limitation ❒ This item is only for portrait, not for landscape. Note ❒ When using this function under Windows 95/98/Me, Mac OS, or Mac OS X, see the printer driver Help. The following explains the procedure for Win- dows 2000/XP, Windows Server 2003, and Windows NT 4.0.
Page 773: Color Mode
Printing a Document Color Mode Use this to select whether the document is printed in color or black and white. The following table shows the tabs or menus where you can select this function. Windows 95/98/Me [Color/ Black and White:] on the [Setup] tab. Windows 2000/XP, [Color Mode] on [Printer Features] on [Advanced...] on the Windows Server 2003...
Page 774: Color Setting
Using PostScript 3 Color Setting Use this to select the correction method used for color conversion. The following table shows the tabs or menus where you can select this function. Windows 95/98/Me [Color Setting:] on the [Advanced]window displayed when clicking [Advanced...] after selecting [Manual] on [Color] on the [Print Quality] tab.
Page 775: Color Profile
Printing a Document Color Profile Use this to select the color profile pattern. The following table shows the tabs or menus where you can select this function. Windows 95/98/Me [Color Profile:] in the [Advanced]dialog box displayed when you click [Advanced...], after selecting [Manual] from [Color] on the [Print Quality] tab.
Page 776: Black Over Print
Using PostScript 3 ❖ ❖ ❖ ❖ CLP Simulation2 Use this setting to print blue color more brightly and vividly. Print results are lighter than those of CLP Simulation1. Note ❒ Use this to select a color rendering dictionary (CRD). The CRD is referred to color matching, so you should select the appropriate CRD for the document you are printing.
Page 777: Dithering
Printing a Document You can select the following items: ❖ ❖ ❖ ❖ Black by K Select this setting to use a black toner. ❖ ❖ ❖ ❖ Black/Gray by K Black portions are printed in gray. ❖ ❖ ❖ ❖ CMY+K Select this setting to use all toners.
Page 778: Cmyk Simulation Profile
Using PostScript 3 CMYK Simulation Profile You can simulate the color tone of the printing ink. You can select the printing ink from US OffsetPrint, Euroscale and JapanColor. Windows 95/98/Me [CMYK Simulation Profile:] in the [Advanced]dialog box dis- played when you click [Advanced...], after selecting [Man- ual] from [Color] on the [Print Quality] tab.
Page 779: Color Control
Printing a Document ❖ ❖ ❖ ❖ Less than 90 ppi - Less than 300 ppi Performs image smoothing only when the image has an image resolution (pixels per inch) less than the respective value you have selected in the list. Note ❒...
Page 780: Separate Into Cmyk
Using PostScript 3 Separate into CMYK Use this to select the print separation type. You can separate the printing data into CMYK to specify a specific color combination. Windows 95/98/Me [Separate into CMYK:] in the [Advanced]dialog box dis- played when you click [Advanced...], after selecting [Man- ual] from [Color] on the [Print Quality] tab.
Page 781: Printer Utility For Mac
4. Printer Utility for Mac By using Printer Utility for Mac, you can download fonts, change the name of the printer and so on. Limitation ❒ If a Macintosh and printer are connected by USB, you cannot use Printer Util- ity for Mac.
Page 782: Starting Printer Utility For Mac
Printer Utility for Mac Starting Printer Utility for Mac The following instructions describe how to start Printer Utility for Mac. Important ❒ Before starting Printer Utility for Mac, confirm that the printer is selected with [Chooser] on the Apple menu. A A A A Double-click the Printer Utility for Mac icon.
Page 783: Printer Utility For Mac Functions
Printer Utility for Mac Functions Printer Utility for Mac Functions Printer Utility for Mac functions are described below. ❖ ❖ ❖ ❖ File menu • [Download PS Fonts...] Download fonts (PostScript Type 1) to the printer. See p.110 “Download- ing PS Fonts”. •...
Page 784: Downloading Ps Fonts
Printer Utility for Mac Downloading PS Fonts You can download the PS fonts to the printer's memory or hard disk drive. Important ❒ The following procedures to download the fonts assume that you are a system administrator. If you are not, be sure to consult your system administrator. ❒...
Page 785: Displaying Printer's Fonts
Printer Utility for Mac Functions Displaying Printer's Fonts You can display the available fonts currently downloaded to the printer. Fonts in the printer's memory and hard disk drive can be displayed. Note ❒ The fonts displayed in italics are the default fonts. A A A A Select [Display Printer's Fonts...] on the [File] menu.
Page 786: Initializing The Printer Disk
Printer Utility for Mac Initializing the Printer Disk When initializing the printer's hard disk drive, all the fonts downloaded to the printer's hard disk drive are deleted. Before initializing, be sure to check the fonts on the hard disk drive. Important ❒...
Page 787: Printing Font Sample
Printer Utility for Mac Functions Printing Font Sample You can print samples of fonts downloaded to the hard disk drive or memory. Note ❒ Print by using the paper selected on [Page Setup]. A A A A Select [Print Fonts Sample...] on the [File] menu. B B B B Click [Print].
Page 788: Restarting The Printer
Printer Utility for Mac Restarting the Printer You can restart the printer. A A A A Select [Restart Printer] on the [File] menu. B B B B Confirm the message that appears on the screen, and then click [Restart]. The printer restarts. Note ❒...
Page 789: Selecting The Zone
Printer Utility for Mac Functions Selecting the Zone You can change the zone to which the printer belongs to via Appletalk. Important ❒ Confirm that the printer and a Mac OS are connected in an Appletalk envi- ronment. A A A A Select [Select Zone...] on the [Utility] menu.
Page 790: Launching The Dialogue Console
Printer Utility for Mac Launching the Dialogue Console You can create and edit a PostScript file for printing, and then download it to the printer. Important ❒ “Launch Dialogue Console” is recommended for users with an understand- ing of PostScript. ❒...
Page 791 INDEX Black Over Print , 102 Image Smoothing , 104 Initializing Printer Disk , 112 Input Slot , 89 Installing , 107 Changing to EtherTalk , 63 , 66 Printer Utility for Mac , 107 CMYK Simulation Profile , 104 Installing Adobe Type Manager Collate , 93 Mac OS , 60...
Page 792 Renaming the Printer , 113 Resolution , 90 Restarting the Printer , 114 Selecting the Zone , 115 Separate into CMYK , 106 Setting Up Options , 69 Mac OS , 59 Mac OS X , 65 Setting Up PPD Files Mac OS , 58 Setting Up the PPD File Mac OS X , 64...
Page 794 EN USA GB GB B180-7516...
Page 795 Operating Instructions Security Reference Getting Started Preventing Information Leaks Preventing Unauthorized Use of Functions and Settings Enhanced Network Security Management Based on Authentication and Access Control Specifying the Administrator/Security Functions Troubleshooting Appendix Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in the "General Settings Guide"...
Page 796 Adobe Systems, Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH Company Limited. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 797 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 798 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.
Page 799 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 1. Getting Started Enhanced Security....................3 Glossary ........................4 Security Measures Provided by this Machine.............5 Preventing Information Leaks ..................5 Preventing Unauthorized Operation ................6 Enhanced Network Security..................7 2.
Page 800 Protection Using Encryption ................40 SSL (Secure Sockets Layer) Encryption ..............41 User Settings for SSL (Secure Sockets Layer) ............44 Setting the SSL / TLS Encryption Mode..............45 SNMPv3 Encryption ....................47 5. Management Based on Authentication and Access Control The Management Function .................
Page 801 8. Appendix Operations by the Supervisor................89 Logging on as the Supervisor .................. 89 Logging off as the Supervisor .................. 90 Changing the Supervisor..................90 Resetting an Administrator’s Password ..............91 Machine Administrator Settings................. 93 System Settings ....................... 93 Copier Features ....................... 95 Printer Features/Normal Operation ................
Page 803: How To Read This Manual
How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 805: Getting Started
1. Getting Started Enhanced Security This machine's security function can be enhanced through the management of the machine and its users using the improved authentication functions. By specifying access limits on the machine’s functions and the documents and data stored in the machine, you can prevent information leaks and unauthorized access.
Page 806: Glossary
Getting Started Glossary ❖ ❖ ❖ ❖ Administrator Administrators manage a specific area of machine usage, such as settings or user registration. There are four types of administrator: user administrator, network adminis- trator, machine administrator, and file administrator. One person can act as more than one type of administrator.
Page 807: Security Measures Provided By This Machine
Security Measures Provided by this Machine Security Measures Provided by this Machine Preventing Information Leaks ❖ ❖ ❖ ❖ Printing confidential files Using the printer’s Locked Print, you can store files in the machine as confi- dential files and then print them. You can print a file using the machine’s con- trol panel and collect it on the spot to prevent others from seeing it.
Page 808 Getting Started Reference For details, see p.19 “Protecting the Address Book”. ❖ ❖ ❖ ❖ Overwriting the Data on the Hard Disk You can overwrite data on the hard disk. Reference For details, see p.23 “Overwriting the Data on the Hard Disk”. Preventing Unauthorized Operation ❖...
Page 809: Enhanced Network Security
Security Measures Provided by this Machine Enhanced Network Security ❖ ❖ ❖ ❖ Preventing Unauthorized Access You can limit IP addresses or disable ports to prevent unauthorized access over the network and protect the address book, stored files, and default set- tings.
Page 810 Getting Started...
Page 811: Preventing Information Leaks
2. Preventing Information Leaks Printing a Confidential Document To use this function, the printer/scanner option must be installed. Depending on the location of the machine, it is difficult to prevent unauthorized persons from viewing prints lying in the machine’s output trays. When printing confidential documents, use the Locked Print function.
Page 812: Printing A Locked Print File
Preventing Information Leaks G G G G Click [OK]. H H H H Perform Locked Print. Reference For details, see the printer driver Help. Printing a Locked Print File To print a Locked Print file, face the machine and print the file using the control panel.
Page 813: Specifying Access Permission For Stored Files
Specifying Access Permission for Stored Files Specifying Access Permission for Stored Files You can specify who is allowed to access stored scan files and files stored in the Document Server. You can prevent activities such as the printing or sending of stored files by un- authorized users.
Page 814 Preventing Information Leaks For details about logging off with administrator authentication, see p.76 “Logging off Using Administrator Authentication”. Important ❒ If files become inaccessible, reset their access permission as the file creator (owner). This can also be done by the file administrator. If you want to access a file but do not have access permission, ask the file creator (owner).
Page 815: Assigning The User And The Access Permission For The User's Stored Files
Specifying Access Permission for Stored Files I I I I Select the user who you want to assign an access permission to, and then select the permission. Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Con- trol].
Page 816 Preventing Information Leaks C C C C Press [Administrator Tools]. D D D D Press [Address Book Management]. If it does not appear, press [T T T T Next]. E E E E Select the user or group. F F F F Press [Protection].
Page 817: Specifying Passwords For The Stored Files
Specifying Access Permission for Stored Files K K K K Select the user who you want to assign an access permission to, and then select the permission. Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Con- trol].
Page 818: Unlocking Files
Preventing Information Leaks G G G G Confirm the password by re-entering it using the number keys. H H H H Press [#]. I I I I Press [OK]. J J J J Press [OK]. Unlocking Files If you specify “Enhance File Protection”, the file will be locked and become in- accessible if an invalid password is entered ten times.
Page 819: Preventing Data Leaks Due To Unauthorized Transmission
Preventing Data Leaks Due to Unauthorized Transmission Preventing Data Leaks Due to Unauthorized Transmission If user authentication is specified, the user who has logged on can be designated as the sender to prevent unauthorized access. You can also limit the direct entry of destinations to prevent files from being sent to destinations not registered in the address book.
Page 820 Preventing Information Leaks C C C C Press [Administrator Tools]. D D D D Press [Extended Security]. E E E E Press [On] for “Restrict Use of Destinations”. Note ❒ If you set “Restrict Use of Destinations” to [Off], “Permit Adding of Desti- nations”...
Page 821: Protecting The Address Book
Protecting the Address Book Protecting the Address Book You can specify who is allowed to access the data in the address book. By mak- ing this setting, you can prevent the data in the address book being used by un- registered users.
Page 822 Preventing Information Leaks E E E E Select the user or group. F F F F Press [Protection]. G G G G Under "Protect Destination", press [Program / Change] for "Permissions for Users/Groups". H H H H Press [New Program]. I I I I Select the users or groups to register.
Page 823: Encrypting The Data In The Address Book
Protecting the Address Book M M M M Press [OK]. N N N N Press [Exit]. O O O O Press the { { { { User Tools/Counter} } } } key. Encrypting the Data in the Address Book This can be specified by the user administrator. Encrypt the data in the address book.
Page 824 Preventing Information Leaks E E E E Press [On] for “Encrypt Address Book”. F F F F Press [Change] for [Encryption Key]. G G G G Enter the encryption key, and then press [OK]. Enter the encryption key using up to 32 alphanumeric characters. H H H H Press [Encrypt / Decrypt].
Page 825: Overwriting The Data On The Hard Disk
Overwriting the Data on the Hard Disk Overwriting the Data on the Hard Disk To use this function, the optional DataOverwriteSecurity unit must be installed. You can overwrite data on the hard disk. Note ❒ Depending on the hard disk capacity and the method of erasing the data, this action may take a few hours.
Page 826 Preventing Information Leaks Preparation For details about logging on with administrator authentication, see p.75 “Logging on Using Administrator Authentication”. For details about logging off with administrator authentication, see p.76 “Logging off Using Administrator Authentication”. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings].
Page 827 Overwriting the Data on the Hard Disk ❒ If an error occurs before overwriting is completed, turn off the main pow- er. Turn it on again, and then repeat from step ❒ If the overwriting method is changed while overwriting is in progress, the remainder of the temporary data will be overwritten using the method set originally.
Page 828: Erase All Memory
Preventing Information Leaks “Erase All Memory” This can be specified by the machine administrator. You can erase all the data on the hard disk by writing over it. This is useful if you relocate or dispose of your machine. Preparation For details about logging on with administrator authentication, see p.75 “Logging on Using Administrator Authentication”.
Page 829 Overwriting the Data on the Hard Disk F F F F Select the method of erasing the data. Select the method of erasing the data from [NSA], [DoD], or [Random Numbers]. When you select “Random Numbers” A Press [Change]. B Enter the number of times that you want to overwrite using the number keys, and then press [#].
Page 830 Preventing Information Leaks...
Page 831: Preventing Unauthorized Use Of Functions And Settings
3. Preventing Unauthorized Use of Functions and Settings Preventing Modification of Machine Settings The machine settings that can be modified depend on the type of administrator. Users cannot change the administrator settings. Register the administrators before using the machine. ❖ ❖ ❖ ❖ Type of Administrator Register the administrator on the machine, and then authenticate the admin- istrator using the administrator’s login user name and login password.
Page 832: Limiting Available Functions
Preventing Unauthorized Use of Functions and Settings Limiting Available Functions To prevent unauthorized operation, you can specify who is allowed to access each of the machine’s functions. ❖ ❖ ❖ ❖ Available Functions Specify the available functions from the copier, Document Server, scanner, and printer functions.
Page 833 Limiting Available Functions F F F F Press [Auth. Info]. G G G G In [Available Functions], select the functions you want to specify. If the setting to be specified does not appear, press [T T T T Next]. H H H H Press [OK].
Page 834 Preventing Unauthorized Use of Functions and Settings...
Page 835: Enhanced Network Security
4. Enhanced Network Security Preventing Unauthorized Access You can limit IP addresses or disable ports to prevent unauthorized access over the network and protect the address book, stored files, and default settings. Network Settings This can be specified by the network administrator. Specify whether to enable or disable the function for each protocol.
Page 836: Access Control
Enhanced Network Security E E E E Press [Invalid] for the protocol you want to disable. F F F F Press [OK]. G G G G Press the { { { { User Tools/Counter} } } } key. Reference Advanced network settings can be specified using Web Image Monitor. For details, see the Web Image Monitor Help.
Page 837 Preventing Unauthorized Access F F F F Click [Apply]. Access control is set. G G G G Log off from the machine. Reference For details, see the Web Image Monitor Help.
Page 838: Encrypting Transmitted Passwords
Enhanced Network Security Encrypting Transmitted Passwords Prevent login passwords, group passwords for PDF files, and IPP authentication passwords being revealed by encrypting them for transmission. Also, encrypt the login password for administrator authentication and user au- thentication. ❖ ❖ ❖ ❖ Driver Encryption Key To encrypt the login password, specify the driver encryption key for the driv- er used for the machine and the user’s computer.
Page 839 Encrypting Transmitted Passwords B B B B Press [System Settings]. C C C C Press [Administrator Tools]. D D D D Press [Extended Security]. E E E E For [Driver Encryption Key], press [Change]. F F F F Enter the driver encryption key, and then press [OK]. Enter the driver encryption key using up to 32 alphanumeric characters.
Page 840: Group Password For Pdf Files
Enhanced Network Security Group Password for PDF files This can be specified by the network administrator. On the machine, specify the group password for PDF files. By using a PDF group password, you can enhance security and so protect pass- words from being analyzed.
Page 841: Ipp Authentication Password
Encrypting Transmitted Passwords Note ❒ The network administrator must give users the group password for PDF files that is already registered on the machine. The users can then register it in DeskTopBinder on their computers. ❒ Make sure to enter the same character string as that specified on the ma- chine for the group password for PDF files.
Page 842: Protection Using Encryption
Enhanced Network Security Protection Using Encryption When you access the machine using a Web browser or IPP, you can establish en- crypted communication using SSL. When you access the machine using an ap- plication such as SmartDeviceMonitor for Admin, you can establish encrypted communication using SNMPv3 or SSL.
Page 843: Ssl (Secure Sockets Layer) Encryption
Protection Using Encryption SSL (Secure Sockets Layer) Encryption This can be specified by the network administrator. To protect the communication path and establish encrypted communication, create and install the server certificate. There are two ways of installing a server certificate: create and install a self-cer- tificate using the machine, or request a certificate from a certificate authority and install it.
Page 844 Enhanced Network Security F F F F Make the necessary settings. Reference For details about the displayed items and selectable items, see Web Image Monitor Help. G G G G Click [OK]. The setting is changed. H H H H Click [OK].
Page 845 Protection Using Encryption G G G G Click [OK]. [Requesting] appears for [Certificate Status] in the [Certificates] area. Quoting the character string displayed in [Certificate Request Contents:], apply to the certificate authority for a certificate. H H H H Log off from the machine. I I I I Apply to the certificate authority for the server certificate.
Page 846: User Settings For Ssl (Secure Sockets Layer)
Enhanced Network Security H H H H Log off from the machine. Enabling SSL After installing the server certificate in the machine, enable the SSL setting. This procedure is used for a self-signed certificate or a certificate issued by a cer- tificate authority.
Page 847: Setting The Ssl / Tls Encryption Mode
Protection Using Encryption C C C C Install the certificate by following the Certificate Import Wizard instruc- tions. Note ❒ For details about how to install the certificate, see the Web browser Help. ❒ If a certificate issued by a certificate authority is installed in the printer, confirm the certificate store location with the certificate authority.
Page 848 Enhanced Network Security B B B B Press [System Settings]. C C C C Press [Interface Settings]. D D D D Press [Permit SSL / TLS Communication] If it does not appear, press [T T T T Next]. E E E E Select the encrypted communication mode.
Page 849: Snmpv3 Encryption
Protection Using Encryption SNMPv3 Encryption This can be specified by the network administrator. When using SmartDeviceMonitor for Admin or another application to make various settings, you can encrypt the data transmitted. By making this setting, you can protect data from being tampered with. Preparation For details about logging on with administrator authentication, see p.75 “Logging on Using Administrator Authentication”.
Page 850 Enhanced Network Security Reference For details about specifying the network administrator’s [Encryption Pass- word] setting, see p.74 “Registering the Administrator”. For details about specifying [Encryption Key] in SmartDeviceMonitor for Admin, see the SmartDeviceMonitor for Admin Help.
Page 851: Management Based On Authentication And Access Control
5. Management Based on Authentication and Access Control The Management Function The machine has an authentication function requiring a login user name and login password. By using the authentication function, you can specify access limits for individual users and groups of users. Using access limits, you can not only limit the machine’s available functions but also protect the machine settings and files and data stored in the machine.
Page 852: Administrators And Users
Management Based on Authentication and Access Control Administrators and Users When controlling access using the authentication specified by an administrator, select the machine’s administrator, enable the authentication function, and then use the machine. The administrators manage access to the allocated functions, and users can use only the functions they are permitted to access.
Page 853: User
Administrators and Users User Users are managed using the personal information registered in the machine’s address book. By enabling user authentication, you can allow only people registered in the ad- dress book to use the machine. Users can be registered in the address book by the user administrator or registered user.
Page 854: Enabling Authentication
Management Based on Authentication and Access Control Enabling Authentication To control administrators’ and users’ access to the machine, perform administra- tor authentication and user authentication using login user names and login passwords. To perform authentication, the authentication function must be en- abled.
Page 855: User Authentication
Enabling Authentication F F F F Set "Admin. Authentication" to [On]. [Available Settings] appears. G G G G Select the settings to manage from "Available Settings". Note ❒ To specify administrator authentication for more than one category, repeat steps H H H H Press [OK].
Page 856 Management Based on Authentication and Access Control User Code Authentication This is an authentication method for limiting access to functions according to the user code. The same user code can be used by more than one user. For details about specifying user codes, see General Settings Guide. Reference For details about specifying the user code for the printer driver, see Printer Reference or the printer driver Help.
Page 857 Enabling Authentication Basic Authentication Specify this authentication when using the machine’s address book to authenti- cate for each user. Using basic authentication, you can not only manage the ma- chine’s available functions but also limit access to stored files and to the personal data in the address book.
Page 858 Management Based on Authentication and Access Control Windows Authentication Specify this authentication when using the Windows domain controller to au- thenticate users who have their accounts on the directory server. Users cannot be authenticated if they do not have their accounts in the directory server. Under Windows authentication, you can specify the access limit for each group regis- tered in the directory server.
Page 859 Enabling Authentication Specifying Windows Authentication Note ❒ Under Windows authentication, the machine and domain controller commu- nicate using SSL, so you need to create a server certificate for the domain con- troller. For details about creating the certificate, see p.58 “Creating the Server Certificate”.
Page 860 Management Based on Authentication and Access Control Note ❒ If you select [All], you cannot print using a printer driver or a device that does not support authentication. To also print under an environment that does not support authentication, select [Simple]. If global groups have been registered: If global groups have been registered, you can limit the use of functions for each global group.
Page 861 Enabling Authentication LDAP Authentication Specify this authentication when using the LDAP server to authenticate users who have their accounts on the LDAP server. Users cannot be authenticated if they do not have their accounts on the LDAP server. The address book stored in the LDAP server can be downloaded to the machine, enabling user authentica- tion without first using the machine to register individual settings in the address book.
Page 862 Management Based on Authentication and Access Control E E E E Select [LDAP Authentication]. Note ❒ If you do not want to use user authentication management, select [Off]. F F F F Select the LDAP server to be used for LDAP authentication. G G G G Select the "Printer Job Auth."...
Page 863: Authentication Information Stored In The Address Book
Authentication Information Stored in the Address Book Authentication Information Stored in the Address Book The authentication information (user name and password) for SMTP authenti- cation, folder authentication, and LDAP authentication can be made the same as the login authentication information for user authentication management. If you do not want to make the authentication information the same as the login information for user authentication management, see General Settings Guide.
Page 864 Management Based on Authentication and Access Control H H H H Press [OK]. I I I I Press [Exit]. J J J J Press the { { { { User Tools/Counter} } } } key.
Page 865: If User Authentication Has Been Specified
If User Authentication Has Been Specified If User Authentication Has Been Specified When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, opera- tions are not possible with the machine.
Page 866: Log Off (Using The Control Panel)
Management Based on Authentication and Access Control C C C C Press [Enter] for [Login Password]. D D D D Enter a login password, and then press [OK]. E E E E Press [Login]. When the user is authenticated, the screen for the function you are using ap- pears.
Page 867: Log Off (Using Web Image Monitor)
If User Authentication Has Been Specified Log Off (Using Web Image Monitor) A A A A Click [Logout] to log off. Note ❒ Delete the cache memory in the Web browser after logging off. Auto Logout When using user authentication management, the machine automatically logs you off if you do not use the control panel within a given time.
Page 868: Menu Protect
Management Based on Authentication and Access Control Menu Protect The administrator can also limit users’ access permission to the machine’s set- tings. The machine’s System Settings menu and the printer’s regular menus can be locked so they cannot be changed. This function is also effective when man- agement is not based on user authentication.
Page 869 Menu Protect F F F F Press the { { { { User Tools/Counter} } } } key. Printer Functions Note ❒ To specify [Menu Protect] in [Printer Features], set [Machine Management] to [On] in [Administrator Authentication Management] in [Administrator Tools] in [System Settings].
Page 870 Management Based on Authentication and Access Control C C C C Press [Administrator Tools]. D D D D Press [Menu Protect]. E E E E Select the menu protect level, and then press [OK]. F F F F Press the { { { { User Tools/Counter} } } } key.
Page 871: Specifying The Administrator/Security Functions
6. Specifying the Administrator/Security Functions The Roles of Administrators By limiting the functions available to each user, you can protect the data in the machine from leaks and from being tampered with or deleted. The administra- tors each manage the access limits to the functions they are responsible for. There are four types of administrator, as shown below.
Page 872 Specifying the Administrator/Security Functions ❖ ❖ ❖ ❖ User Administrator This is the administrator who manages personal information in the address book. A user administrator can register/delete users in the address book or change users’ personal information. Users registered in the address book can also change and delete their own in- formation.
Page 873: Administrator Authentication
Administrator Authentication Administrator Authentication Administrators are handled differently from the users registered in the address book. When registering an administrator, you cannot use a login user name and login password already registered in the address book. Windows Authentica- tion and LDAP Authentication are not performed for an administrator, so an ad- ministrator can log on even if the server is unreachable because of a network problem.
Page 874 Specifying the Administrator/Security Functions Administrator Authentication To specify administrator authentication, set Administrator Authentication Man- agement to [On]. You can also specify whether or not to manage the items in Sys- tem Settings as an administrator. If you have not registered any administrator, you can obtain each administra- tor’s authority with the “Administrator 1”...
Page 875 Administrator Authentication Specifying Machine Management Authentication A Press [Machine Management], and then press [On]. B Press the item for which you want to specify management. Specifying Network Management Authentication A Press [Network Management], and then press [On]. B Press the item for which you want to specify management. Specifying File Management Authentication A Press [File Management], and then press [On].
Page 876: Registering The Administrator
Specifying the Administrator/Security Functions Registering the Administrator To specify the administrators separately when only “Administrator 1” has been specified, log on using the “Administrator 1” login user name and login pass- word. To register an administrator, you need to specify the authority of one of the administrators.
Page 877: Logging On Using Administrator Authentication
Administrator Authentication G G G G Enter the login user name, and then press [OK]. H H H H Press [Change] for the login password. I I I I Enter the login password, and then press [OK]. J J J J If a password reentry screen appears, enter the login password, and then press [OK].
Page 878: Logging Off Using Administrator Authentication
Specifying the Administrator/Security Functions A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Login]. C C C C Press [Enter] next to “Login User Name”. D D D D Enter the login user name, and then press [OK].
Page 879: Changing The Administrator
Administrator Authentication Changing the Administrator Change the administrator’s login user name and login password. You can also assign each administrator’s authority to the login user names “Administrator 1” to “Administrator 4” To combine the authorities of multiple administrators, as- sign multiple administrators to a single administrator. For example, to assign machine administrator authority and user administrator authority to [Administrator 1], press [Administrator 1] in the lines for the machine administrator and the user administrator.
Page 880: Specifying The Extended Security Functions
Specifying the Administrator/Security Functions Specifying the Extended Security Functions As well as providing basic security through user authentication and the machine access limits specified by the administrators, you can increase security by, for in- stance, encrypting transmitted data and data in the address book. If you need ex- tended security, specify the machine’s extended security functions before using the machine.
Page 881: Settings
Specifying the Extended Security Functions Settings ❖ ❖ ❖ ❖ Driver Encryption Key This can be specified by the network administrator. Encrypt the password transmitted when specifying user authentication. If you register the encryp- tion key specified with the machine in the driver, passwords are encrypted. •...
Page 882 Specifying the Administrator/Security Functions ❖ ❖ ❖ ❖ Permit Adding of Destinations This can be specified by the user administrator when “Restrict Use of Desti- nations” is set to [Off]. After directly entering a scanner destination, you can register it in the address book by pressing [ProgDest]. If this setting is set to [Off], [ProgDest] does not appear.
Page 883 Specifying the Extended Security Functions ❖ ❖ ❖ ❖ Permit Settings by SNMP V1 and V2 This can be specified by the network administrator. When the machine is ac- cessed using the SNMPv1, v2 protocol, authentication cannot be performed, allowing machine administrator settings such as the paper setting to be changed.
Page 884: Limiting Machine Operation To Customers Only
Specifying the Administrator/Security Functions Limiting Machine Operation to Customers Only The machine can be set so that operation is impossible without administrator au- thentication. The machine can be set to prohibit operation without administrator authentica- tion and also prohibit remote registration in the address book by a service rep- resentative.
Page 885 Limiting Machine Operation to Customers Only E E E E Press [On] and then [OK]. A confirmation message appears. F F F F Press [Yes]. G G G G Press the { { { { User Tools/Counter} } } } key. Canceling Service Mode Lock For a customer engineer to carry out inspection or repair in service mode, the machine administrator must log onto the machine and cancel the service mode...
Page 886 Specifying the Administrator/Security Functions...
Page 887: Troubleshooting
7. Troubleshooting Authentication Does Not Work Properly This section explains what to do if a user cannot operate the machine because of a problem related to user authentication. Refer to this section if a user comes to you with such a problem. A Message Appears This section explains how to deal with problems if a message appears on the screen during user authentication.
Page 888 Troubleshooting Messages Causes Solutions Authentication has failed. The entered login user name Inquire the user administrator or login password is not cor- for the correct login user name rect and login password. The number of users regis- Delete unnecessary user ad- tered in the address book has dresses.
Page 889: Machine Cannot Be Operated
Authentication Does Not Work Properly Machine Cannot Be Operated If the following conditions arise while users are operating the machine, provide instructions on how to deal with them. Condition Cause Solution Cannot print using the printer User authentication has been Enter the login user name and driver or connect using the rejected.
Page 890 Troubleshooting Condition Cause Solution Stored files do not appear. User authentication may have Re-enable user authentication, been disabled while [All Users] and then enable [All Users] for is not specified. the files that did not appear. For details about enabling [All Users], see p.11 “Specifying Access Permission for Stored Files”.
Page 891: Appendix
8. Appendix Operations by the Supervisor The supervisor can delete an administrator’s password and specify a new one. If any of the administrators forget their passwords or if any of the administrators change, the supervisor can assign a new password. If logged on using the super- visor’s user name and password, you cannot use normal functions or specify de- faults.
Page 892: Logging Off As The Supervisor
Appendix F F F F Enter a login password, and then press [OK]. Note ❒ When you assign the administrator for the first time, proceed to step without pressing [Enter]. G G G G Press [Login]. Logging off as the Supervisor If administrator authentication has been specified, be sure to log off after com- pleting settings.
Page 893: Resetting An Administrator's Password
Operations by the Supervisor F F F F Press [Change] for the login user name. G G G G Enter the login user name, and then press [OK]. H H H H Press [Change] for the login password. I I I I Enter the login password, and then press [OK].
Page 894 Appendix K K K K Press [OK]. L L L L Press [OK]. M M M M Press the { { { { User Tools/Counter} } } } key.
Page 895: Machine Administrator Settings
Machine Administrator Settings Machine Administrator Settings The machine administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ ❖ ❖ ❖ Maintenance All the settings can be specified. ❖ ❖ ❖ ❖ General Features All the settings can be specified.
Page 896 Appendix ❖ ❖ ❖ ❖ Administrator Tools • User Authentication Management You can specify which authentication to use. You can also edit the settings for each function. • Administrator Authentication Management Machine Management • Program / Change Administrator Machine Administrator You can change the user name and the full-control user’s authority.
Page 897: Copier Features
Machine Administrator Settings Copier Features The following settings can be specified. ❖ ❖ ❖ ❖ General Features All the settings can be specified. ❖ ❖ ❖ ❖ Reproduction Ratio All the settings can be specified. ❖ ❖ ❖ ❖ Edit All the settings can be specified.
Page 898: Scanner Features
Appendix Scanner Features The following settings can be specified. ❖ ❖ ❖ ❖ Scan Settings All the settings can be specified. ❖ ❖ ❖ ❖ Destination List Settings All the settings can be specified. ❖ ❖ ❖ ❖ Send Settings The following settings can be specified.
Page 899 Machine Administrator Settings • Timer Settings Auto Off Timer (Energy Saver Mode) Auto Off Timer (Energy Saver Mode Timer) Panel Off Timer Energy Saver Timer System Auto Reset Timer Copier/ Document Server Auto Reset Timer Scanner Auto Reset Timer Printer Auto Reset Timer Set Date Set Time Weekly Timer:...
Page 900: Settings Via Smartdevicemonitor For Admin
Appendix ❖ ❖ ❖ ❖ Printer • System All the settings can be specified. • Host Interface All the settings can be specified. • PCL Settings All the settings can be specified. • PS Settings All the settings can be specified. •...
Page 901: Network Administrator Settings
Network Administrator Settings Network Administrator Settings The network administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ ❖ ❖ ❖ Host Interface • Network You can specify all the settings except “Auto-Obtain (DHCP)”. •...
Page 902: Scanner Features
Appendix Scanner Features The following settings can be specified. ❖ ❖ ❖ ❖ Send Settings • Max. E-mail Size • Divide & Send E-mail Settings via Web Image Monitor The following settings can be specified. ❖ ❖ ❖ ❖ Device Settings •...
Page 903 Network Administrator Settings Confirm Key • IEEE 1394 IP over 1394 SCSI print (SBP-2) Bidirectional SCSI print • Bluetooth Operation Mode The IEEE802.11b interface unit option must be installed. The IEEE1394 interface board option must be installed. The Bluetooth interface unit option must be installed. ❖...
Page 904: Settings Via Smartdevicemonitor For Admin
Appendix ❖ ❖ ❖ ❖ Security • Access Control All the settings can be specified. • IPP Authentication All the settings can be specified. • SSL/TLS All the settings can be specified. • Certificates All the settings can be specified. Settings via SmartDeviceMonitor for Admin The following settings can be specified.
Page 905: File Administrator Settings
File Administrator Settings File Administrator Settings The file administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ ❖ ❖ ❖ Administrator Tools • Administrator Authentication Management File Management • Program / Change Administrator File Administrator •...
Page 906: Settings Via Smartdevicemonitor For Admin
Appendix Settings via SmartDeviceMonitor for Admin The following settings can be specified. ❖ ❖ ❖ ❖ Address Management Tool All the settings can be specified.
Page 907: User Administrator Settings
User Administrator Settings User Administrator Settings The user administrator settings that can be specified are as follows: System Settings The following settings can be specified. ❖ ❖ ❖ ❖ Administrator Tools • Administrator Authentication Management User Management • Program / Change Administrator Network Administrator •...
Page 908: The Available Functions For Using The Files Stored In Document Server
Appendix The Available Functions for Using the Files Stored in Document Server The authorities for using the files stored in Document Server are as follows: The authority designations in the list indicate users with the following authori- ties. • Read-only This is a user assigned “Read-only”...
Page 909: Settings That Can Be Specified In The Address Book
The Available Functions for Using the Files Stored in Document Server Settings That Can Be Specified In the Address Book The authorities for using the address book are as follows: The authority designations in the list indicate users with the following authori- ties.
Page 910 Appendix Settings User User Ad- Registered Full Con- ministra- User trol Read-only Edit Edit / De- lete ❍ ❍ ❍ ❍ ❍ Registration No. ❍ ❍ ❍ ❍ ❍ Key Display ❍ ❍ ❍ ❍ ❍ Name ❍ ❍ ❍ ❍...
Page 911 The Available Functions for Using the Files Stored in Document Server Settings User User Ad- Registered Full Con- ministra- User trol Read-only Edit Edit / De- lete ❍ ❍ ❍ ❍ Folder SMB/FTP Destina- ❍ ❍ ❍ ❍ SMB: Path tion FTP: ❍...
Page 912: User Settings
Appendix User Settings If you have specified administrator authentication, the available functions and settings depend on the menu protect setting. The following settings can be specified by someone who is not an administrator. ❍ =You can view and change the setting. U =You can view the setting.
Page 913 User Settings Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Stamp Back- Size ground Density Num- ❍ ❍ bering ❍ ❍ Preset Stamp Position: COPY Stamp ❍ ❍ Stamp Position: URGENT ❍ ❍ Stamp Position: PRIORITY ❍ ❍...
Page 914 Appendix Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ Stamp Page Font Num- ❍ ❍ Size bering ❍ ❍ Duplex Back Page Stamping Position ❍ ❍ Page Numbering in Combine ❍ ❍ Stamp Position on Designating Page ❍...
Page 915: Printer Functions
User Settings Printer Functions The default for [Menu Protect] is [Level 2]. ❖ ❖ ❖ ❖ Normal Printer Screen Functions Menu Protect Level 1 Level 2 ❍ ❍ ❍ Locked & Sample Print Job List ❖ ❖ ❖ ❖ Printer Features Tab Names Settings Menu Protect...
Page 916: Scanner Features
Appendix Tab Names Settings Menu Protect Level 1 Level 2 ❍ ❍ PCL Menu Orientation ❍ ❍ Form Lines ❍ ❍ Font Source ❍ ❍ Font Number ❍ ❍ Point Size ❍ ❍ Font Pitch ❍ ❍ Symbol Set ❍ ❍...
Page 917: System Settings
User Settings System Settings The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not “Available Settings” has been specified. Tab Names Settings Admin-...
Page 918 Appendix Tab Names Settings Admin- Administrator istrator authentication authen- has been speci- tication fied. has not “Avail- “Avail- been able able speci- Set- Set- fied. tings” tings” has not been been speci- speci- fied. fied. ❍ ❍ Timer Settings Auto Off Timer ❍...
Page 919 User Settings Tab Names Settings Admin- Administrator istrator authentication authen- has been speci- tication fied. has not “Avail- “Avail- been able able speci- Set- Set- fied. tings” tings” has not been been speci- speci- fied. fied. ❍ ❍ Inter- Net- IP Address face work...
Page 920 Appendix Tab Names Settings Admin- Administrator istrator authentication authen- has been speci- tication fied. has not “Avail- “Avail- been able able speci- Set- Set- fied. tings” tings” has not been been speci- speci- fied. fied. ❍ ❍ Inter- IEEE IP Address face 1394 ❍...
Page 921 User Settings Tab Names Settings Admin- Administrator istrator authentication authen- has been speci- tication fied. has not “Avail- “Avail- been able able speci- Set- Set- fied. tings” tings” has not been been speci- speci- fied. fied. ❍ ❍ File Transfer Delivery Option ❍...
Page 922 Appendix Tab Names Settings Admin- Administrator istrator authentication authen- has been speci- tication fied. has not “Avail- “Avail- been able able speci- Set- Set- fied. tings” tings” has not been been speci- speci- fied. fied. ❍ ❍ Administrator Address Book: Select Title Tools ❍...
Page 923: Web Image Monitor Setting
User Settings Web Image Monitor Setting ❖ ❖ ❖ ❖ Device Settings The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not “Available Settings” has been specified. Category Settings Administrator...
Page 924 Appendix Category Settings Administrator minis- authentication trator has been speci- fied. thenti- “Avail “Avail cation able able has not Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Timer Settings Auto Off Timer ❍...
Page 925 User Settings Category Settings Administrator minis- authentication trator has been speci- fied. thenti- “Avail “Avail cation able able has not Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ E-mail Administrator E-mail Address ❍...
Page 926 Appendix Category Settings Administrator minis- authentication trator has been speci- fied. thenti- “Avail “Avail cation able able has not Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ User Authenti- User Authentication Management cation Manage- ❍...
Page 927 User Settings ❖ ❖ ❖ ❖ Printer The default for [Menu Protect] is [Level 2]. Category Settings Menu Protect Level 1 Level 2 ❍ System Print Error Report ❍ Auto Continue ❍ Memory Overflow ❍ Job Separation ❍ Memory Usage ❍...
Page 928 Appendix Category Settings Menu Protect Level 1 Level 2 ❍ PCL Settings Orientation ❍ Form Lines ❍ Font Source ❍ Font Number ❍ Point Size ❍ Font Pitch ❍ Symbol Set ❍ Courier Font ❍ Extend A4 Width ❍ Append CR to LF ❍...
Page 929 User Settings ❖ ❖ ❖ ❖ Interface The settings available to the user depend on whether or not administrator au- thentication has been specified. If administrator authentication has been specified, the settings available to the user depend on whether or not “Available Settings” has been specified. Category Settings Administrator...
Page 930 Appendix Category Settings Administrator minis- authentication trator has been speci- fied. thenti- “Avail “Avail cation able able has not Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ Protocol ❍ ❍ RSH/RCP ❍...
Page 931 User Settings Category Settings Administrator minis- authentication trator has been speci- fied. thenti- “Avail “Avail cation able able has not Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ TCP/IP Host Name ❍...
Page 932 Appendix Category Settings Administrator minis- authentication trator has been speci- fied. thenti- “Avail “Avail cation able able has not Set- Set- been tings” tings” speci- has not fied. been been speci- speci- fied. fied. ❍ ❍ NetWare NetWare ❍ ❍ Print Server Name ❍...
Page 933: Functions That Require Options
Functions That Require Options Functions That Require Options The following functions require certain options and additional functions. • Hard Disk overwrite erases function DataOverwriteSecurity unit • PDF Direct Print function PostScript unit • Data Encryption Printer/scanner option...
Page 934 INDEX Access Control , 34 Input / Output , 95 Access Permission , 11 Interface , 127 Address Book , 105 Interface Settings , 93 , 98 , 100 Address Management Tool , 104 , 105 Administrator , 4 Administrator Authentication , 4 Job , 103 Administrator Tools , 94 , 95 , 96 , 99 , 103 AppleTalk , 101...
Page 935 Read-only , 106 , 107 Registered User , 4 , 107 Rendezvous , 101 Reproduction Ratio , 95 Reset Device , 96 Restrict Use of Destinations , 79 Scan Settings , 96 Security , 102 Send Settings , 96 , 100 Service Mode Lock , 82 SMB , 101 SNMP , 101...
Page 936 MEMO B141-6801...
Page 938 Printed in Japan EN USA B141-6801 B1416801...
Page 939 DataOverwriteSecurity Unit Type C DataOverwriteSecurity Unit Type D Operating Instructions For security, please read this manual carefully before you use this product and keep it handy for future reference.
Page 940 Introduction This manual describes basic instructions and notes about the use of this product. To get maximum ver- satility all operators are requested to read this manual carefully and follow the instructions. Please keep this manual handy for future reference. Important Contents of this manual are subject to change without prior notice.
Page 941 Conditions for Use This option is effective on the premise • If the Data Overwrite icon is not dis- that it is used under the following played, first check if Auto Erase Mem- conditions: ory has been set to Off. If the icon is not displayed even though Auto Erase Memory is On, contact your service Operating Environment...
Page 942: Panel Display
Auto Erase Memory A document scanned in Copier, Facsimile or Scanner modes, or data sent from a printer driver for printing is stored temporarily on the hard disk of your ma- chine. Even after the job is completed, it remains in the hard disk as temporary data.
Page 943 C C C C Press [Administrator Tools]. Methods of Overwriting D D D D Press [T T T T Next]. You can select a method of overwrit- E E E E ing from the following: Press [Auto Erase Memory Setting]. Note ❒...
Page 944 Note ❒ Should the main power switch of the machine be turned off be- fore overwriting is completed, the temporary data will remain on the hard disk until the main power switch is next turned on and overwriting is resumed. ❒...
Page 945 Types of Data that Can or Cannot Be Overwritten The following table shows the types of data that can or cannot be overwritten by Auto Erase Memory. Data overwritten by Auto Copier • Copy jobs Erase Memory Printer • Print Jobs •...
Page 946 Erase All Memory C C C C You can erase all the data on the hard Press [System Settings]. disk by writing over it. This is useful if you relocate or dispose of your ma- chine. Important ❒ User codes and the counters under each user code, user stamps, print- D D D D er fonts downloaded by the user,...
Page 947 I I I I Press [Yes]. The machine restarts automatical- ly, and overwriting begins. J J J J When overwriting is completed, press [Exit], and then turn off the main power. Important ❒ Should the main power switch of the machine be turned off be- fore Erase All Memory is com- pleted, overwriting is canceled.
Page 948 When an Error Message is Displayed Contact your service representative. Accessories • Operating Instructions (this manual) B735-8600...
Page 950 GB GB EN USA B735-8600...

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Ricoh DSm651 Operating Instructions Manual

Table of Contents

What You Can Do with this Machine

Notice

Copyrights and Trademarks

How to Read this Manual

Safety Information

Positions of Labels and Hallmarks for R

R WARNING and R R CAUTION

R R R R R Caution

ENERGY STAR Program

Machine Types

1 Getting Started

Guide to Components

Control Panel

Turning on the Power

2 Combined Function Operations

Changing Modes

Multi-Access

3 Document Server

Relationship between Document Server and Other Functions

Using the Document Server

Settings for the Document Server

4 User Tools (System Settings)

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with User Tools

Address Book

Registering Names

Authentication Information

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering LDAP Authentication

5 Troubleshooting

If Your Machine Does Not Operate as You Want

B Loading Paper

Suspend Copy When Using Finisher 3000B (100-Sheet Staples)

D Adding Toner

Replacing Toner

Clearing Misfeeds

Changing the Paper Size

Adding Staples

Removing Jammed Staples

Removing Punch Waste

6 Remarks

Dos and Don'ts

Toner

Where to Put Your Machine

Maintaining Your Machine

Other Functions

Counter

7 Entering Text

8 Specifications

Main Unit

Options

Others

Copy Paper

Index

Series Copies

Notice

How to Read this Manual

Machine Types

Functions Requiring Optional Configurations

Control Panel

Originals

1 Placing Originals

Placing Originals

Basic Procedure

2 Copying

Copying from the Bypass Tray

Copier Functions

Storing Data in the Document Server

Programs

What Is Connect Copy

3 Connect Copy

Connect Copy Display Panel

Using Connect Copy

Using Job Preset in Connect Copy