Setting Up Voice Mail; Accessing Voicemail; Checking Voicemail From An Outside Line; Making Calls From A Corporate Directory - Cisco 7940 Quick Start Manual

Setting up Voice Mail

Note: The default password for voicemail is "123456". You will be asked to change this password
during setup. Passwords must be at least six digits long. Set up your personal voicemail using
your primary telephone while using line 1.
Set up your personal voicemail account for the first time. Remember to think about your personal
greeting (greeting callers hear prior to leaving you a voicemail) and write out if needed.
Press the Messages button and follow the voice instructions.
Step 1)
Press Option 4.
Step 2)
Select Option 1 for Greeting Setup.
Step 3)
Step 4) Record your Greeting.
If you forget your password, please contact your network administrator.

Accessing Voicemail

The red light on your Handset lights up when you have a voicemail message and the LCD displays the
number of messages you have received.
Press the Messages button and follow the voice instructions.
Step 1)
Enter your passcode when requested.
Step 2)
Press 1 key to hear your messages.
Step 3)

Checking Voicemail from an Outside Line

Dial the external voicemail number (341-7999) or dial one of the main numbers (Operators)
Step 1)
and asked to be transferred to voicemail or when prompted for an extension, enter 7999.
Step 2) Press the * key.
Step 3) At the "Enter Your ID Number" prompt, enter your 4-digit phone number.
Step 4) Enter your passcode when prompted.
Step 5) Press 1 to hear your messages.

Making Calls from a Corporate Directory

To find a name and phone number in the IP Phone Corporate Directory:
Step 1) Press the DIRECTORIES button
Use the SCROLL button to select the Corporate Directory option on the menu.
Step 2)
Press the Select soft key to display the directory search options
Step 3)
Use the scroll key to select the search option: First Name, Last Name or Number.
Step 4)
Use the numbers corresponding to the letters on the dialing pad to enter a name or number
Step 5)
to find it in the directory. It is not necessary to enter a complete query to conduct a search.
Step 6) Then press the Search soft key to display all names that begin with the letters you chose.
Step 7) Press the Dial soft key to speed dial a number from the Corporate Directory.
Notes: For example: To spell Becky, press the 2 key twice for a B, press the 3 key twice for an E, press
the 2 key three times for a C, etc.
Only IP Phone Users are listed in this directory.
Doing an unrefined search, the maximum entries that will be returned is two selections of 32
names. This is a protection to prevent network spikes while the Corporate Directory is being
reviewed. Refine searches as needed.
UMR Information Technology Quick Start Guide: Cisco 7940/7960 IP Telephone – 11