Set Up Backup Fax Reception - HP 3100 User Manual

Chapter 3
NOTE:
You can receive faxes manually from a phone that is:
• Directly connected to the HP Fax (on the 2-EXT port)
• On the same phone line, but not directly connected to the HP Fax
To receive a fax manually
1. Make sure the HP Fax is plugged in and you have paper loaded in the input tray.
2. Remove any originals from the document feeder tray.
3. Set the Rings to Answer setting to a high number to allow you to answer the incoming
call before the HP Fax answers. Or, select Tel mode so that the HP Fax does not
automatically answer incoming calls.
4. If you are currently on the phone with the sender, instruct the sender to press Start
on their fax machine.
5. When you hear fax tones from a sending fax machine, do the following:
a. Press START FAX Black or START FAX Color on the control panel.
b. When prompted, select Fax Receive.
c. After the HP Fax begins to receive the fax, you can hang up the phone or remain
on the line. The phone line is silent during fax transmission.

Set up backup fax reception

Depending on your preference and security requirements, you can set up the HP Fax to
store all the faxes it receives, only the faxes it receives while the HP Fax is in an error
condition, or none of the faxes it receives.
The following Backup Fax Reception modes are available:
On
On Error Only
Off
30 Fax
You can pick up the handset to talk or listen for fax tones.
The default setting. When Backup Fax Reception is On, the HP Fax stores
all received faxes in memory. This enables you to reprint the most recently
printed faxes if they are still saved in memory.
NOTE: When HP Fax memory is low, it overwrites the oldest, printed faxes
as it receives new faxes. If the memory becomes full of unprinted faxes, the
HP Fax stops answering incoming fax calls.
NOTE: If you receive a fax that is too large, such as a very detailed color
image/embedded picture, it might not be stored in memory due to memory
limitations.
Causes the HP Fax to store faxes in memory only if an error condition exists
that prevents the HP Fax from printing the faxes (for example, if the HP Fax
runs out of paper). The HP Fax continues to store incoming faxes as long
as there is memory available. (If the memory becomes full, the HP Fax stops
answering incoming fax calls.) When the error condition is resolved, the
faxes stored in memory print automatically, and then they are deleted from
memory.
Faxes are never stored in memory. For example, you might want to turn off
Backup Fax Reception for security purposes. If an error condition occurs
that prevents the HP Fax from printing (for example, the HP Fax runs out
of paper), the HP Fax stops answering incoming fax calls.