Scanning And Faxing; Scanning Software - Xerox Phaser Quick Manual

Evaluating Productivity

Scanning and Faxing

Consider the benefits of paperless work processes.
Scanning and faxing powers the conversion
of paper to electronic documents, enabling
digital distribution and archiving of hard-copy
documents for increased workflow efficiency
and reduced consumables usage. Additional
tools let you manage documents and convert
scanned images into editable files.
Phaser and WorkCentre small-business-
® ®
class multifunction printers include powerful
scanning capabilities and helpful features
that streamline office-work processes for busy
individuals and small workteams.
Scan File Formats
Phaser and WorkCentre multifunction printers
allow you to specify the file format into
which the scanned document is converted for
greater flexibility and to ensure compatibility
with potential recipients.
Scanning Capabilities
Scan to PC / Mac
Scan a document at the multifunction printer
and route the digital file directly to your
workstation via USB connection.
Scan to USB Memory Device
A standard USB port on the front of the
Phaser or WorkCentre multifunction printer
accepts any removable USB memory device.
Scanned documents can be saved directly
to the USB memory device for increased
document portability.
12 Xerox Phaser and Xerox
® ®
Scan to Email
Send scanned documents to multiple
email recipients at the same time directly
from the multifunction printer. This helpful
productivity feature eliminates the need to
scan a file to your workstation and emailing
the scanned document as an attachment.
Scan to Network
For fast and easy digital archiving, Phaser
and WorkCentre multifunction printers with
the Scan to Network capability allow you
to transfer scanned documents over your
network directly to a host server or computer
using a specified network protocol, such as
FTP or SMB.
Color Scanning
Multifunction printers with color scanning
capability allow your color documents to
retain their full-color characteristics when
scanned at the device.
LDAP Support
The Lightweight Directory Access Protocol,
or LDAP, enables the multifunction printer
to retrieve recipients' contact information
directly from your network, eliminating the
need to manually enter email addresses and
fax numbers at the device.

Scanning Software

Xerox
®
Phaser and WorkCentre multifunction printers
either include or offer Xerox
Desktop software, which enables a robust set
of scanning capabilities, such as converting
documents into editable Word or Excel files.
WorkCentre Small-Business-Class Color Printers and Multifunction Printers Evaluator Guide
® ®
Scan to PC Desktop Software
®
Scan to PC
®
Faxing Capabilities
Xerox multifunction printers help you
®
consolidate office devices without sacrificing
the powerful faxing capabilities you rely on
as an important communication tool.
Walk-up Fax
With walk-up fax capability, the multifunction
printer operates as a traditional fax machine,
using a standard telephone connection and
33.6 Kbps transmission speed.
LAN Fax
Multifunction printers with LAN fax
functionality let you fax documents directly
from your workstation via the print driver.
Fax Forward to Email
With fax forward to email, incoming fax
transmissions can be automatically routed
directly to your email inbox for convenient
fax receipt any place with Internet access.
Fax Forward
Allows you to forward received faxes to other
fax machines for easy distribution.
Fax Resolution
The fax resolution for each multifunction
printer is specified as the maximum number
of dots per inch (dpi).
Color Fax Send/Receive
The multifunction printer has the ability to
send and/or receive color faxes for clearer
communications.
Secure Fax Receive
When a fax containing sensitive information
is received by the multifunction printer, it
stays in memory until the intended recipient
enters a password at the device and allows
the document to print.