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Panasonic Panafax UF-4000 Operating Instructions Manual

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Facsimile

Operating Instructions

(For Facsimile)
UF-4000
Model No.
Before operating this equipment, please read these instructions completely and keep these operating instructions for future
reference.
English

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Summary of Contents for Panasonic Panafax UF-4000

  • Page 1: Operating Instructions

    Facsimile Operating Instructions (For Facsimile) UF-4000 Model No. Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference. English...

  • Page 2: Important Information

    IMPORTANT INFORMATION When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future. Model No.

  • Page 3: Table Of Contents

    Table of Contents Getting to Know Your Machine Safety Information... Precaution... Function Key... External View ... 10 Control Panel ... 11 Installing Your Machine Main Unit and Accessories... 13 Installing the Accessories ... 14 Installing the Drum Unit/Toner Cartridge Assembly ... 15 Loading the Recording Paper ...
  • Page 4 Redialing ... Reception Modes ... Telephone Mode ... Fax / Tel Auto Switching Mode ... Fax Mode ... TAM (Telephone Answering Machine) Interface Mode... Print Reduction ... Receiving Oversize Documents ... Substitute Memory Reception ... Print Collation Mode... General Description ...
  • Page 5 Advanced Features Fax Forward ... 78 Setting Fax Forward ... 78 Network Features Sub-Addressing... 79 General Description... 79 Setting the Sub-Address into a One-Touch/ABBR. Dialing Numbers ... 80 Sending a Fax with Sub-Address... 81 Printout Journals and Lists Journals and Lists... 82 General Description...

  • Page 6: Getting To Know Your Machine

    Safety Information denotes a potential hazard that could result in serious injury or death. WARNING • TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. • TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.
  • Page 7 Manufacturer's name and address Factory ID denotes hazards that could result in minor injury or damage to the machine. CAUTION • TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE. • DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.

  • Page 8: Precaution

    Precaution denotes hazards that could result in minor injury or damage to the machine. CAUTION Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.

  • Page 9: Function Key

    Function Key Any function can be started by first pressing pressing scroll keys repeatedly until the desired function appears on the display. 1. Refer to Firmware Update Utility's Operating Instructions on the software CD for additional NOTE details. and then enter the function number, or by FUNCTION Deferred Communication 1=SET...

  • Page 10: External View

    External View Document Sub Tray Paper Tray Cover Paper Tray Control Panel Document Return Tray Handset (Available as an option, See page 110) Recording Paper Tray...

  • Page 11: Control Panel

    Control Panel - Used to switch the machine into energy saving mode. (See page 34) - Used to set Normal, Lighter or Darker. (See page 38) - Used to set Standard, Fine, Super-Fine or Halftone. (See page 38) - Use this button when resetting all the previously set functions. One-Touch Keys (01-16) - Used for One-Touch Dialing.
  • Page 12 Control Panel LCD Display Indicates date and time, or the current status can be confirmed by one of the following colours. Green : Machine is activated for communication, printing data or scanning a document. Orange : Document(s) are set on ADF. The machine is ready to Accept or Perform a task.

  • Page 13: Installing Your Machine

    Installing Your Machine Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated. Starter Toner Cartridge Drum Unit (See Note 1) Machine Paper Tray Paper Tray Cover Document Sub Tray Document Return Tray Telephone Line Cable Power Cord Operating Instructions CD-ROM...

  • Page 14: Installing The Accessories

    Installing the Accessories Final Installed View Handset Cradle Stopper Handset [Available as an Option] Handset Cord [Available as an Option] 8 1/2 Paper Tray Hook the projections into the holes on the machine and push the Tray down until it locks in place. Handset Cradle [Available as an Option] Hook the projections into the square holes on the machine.

  • Page 15: Installing The Drum Unit/Toner Cartridge Assembly

    Installing the Drum Unit/Toner Cartridge Assembly Continued on the next page... Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside. Remove the protective seal. Note: Pull on the seal slowly and straight out.
  • Page 16 Installing the Drum Unit/Toner Cartridge Assembly NOTE 1. If you are replacing the Drum Unit or Toner Cartridge, it is recommended to clean the Printer Roller to maintain good printing quality. To clean the Printer Roller, follow the procedure on page 103.

  • Page 17: Loading The Recording Paper

    Loading the Recording Paper Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications. (See page 108) How to Load the Recording Paper Paper Width Guide...

  • Page 18: Connecting The Telephone Line Cable And Power Cord

    Connecting the Telephone Line Cable and Power Cord Power Cord Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine. Warning: This apparatus must be properly grounded through an ordinary 3 prong AC outlet. Do not break off the earth (ground) prong to fit a 2 prong outlet.
  • Page 19 Connecting the Telephone Line Cable and Power Cord External Telephone (Optional) You can connect an additional standard single line telephone to the machine.

  • Page 20: Setting The Dialing Method (Tone Or Pulse)

    Setting the Dialing Method (Tone or Pulse) Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.

  • Page 21: Adjusting The Volume

    Adjusting the Volume You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor Volume You will hear the dial tone through the speaker.

  • Page 22: User Parameters

    User Parameters General Description Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents. Setting the Date and Time At standby the display will show the date and time.

  • Page 23: Setting Your Logo (Name/Company)

    Setting Your LOGO (NAME/COMPANY) When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your transmission. Enter your LOGO (max. 25 characters and digits) by using the Keypad.

  • Page 24: Setting Your Character Id

    User Parameters Setting Your Character ID If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display.

  • Page 25: Setting Your Id Number (Fax Telephone Number)

    Setting Your ID Number (Fax Telephone Number) If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display.

  • Page 26: Entering Characters

    Entering Characters The Keypad also serves as character and symbol input key when recording LOGO, Character ID and station name. Select the desired characters according to the following table Keys Å Character Table Number of times key is pressed Ö È...

  • Page 27: Programming Your Machine

    Programming Your Machine One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing Numbers One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first store the telephone number using the following procedure. To enter a One-Touch key, follow the steps below (See Note 1) Enter the telephone number (up to 36 digits including pauses and spaces).
  • Page 28 One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing Numbers To set an Abbreviated Dialing Number, follow the steps below Enter the telephone number (up to 36 digits including pauses and spaces). 9 PAUSE 5 5 5 SPACE 2 3 4 5 Enter the station name using the Keypad (up to 15 characters).

  • Page 29: Editing One-Touch/Abbreviated Dialing Numbers

    One-Touch/Abbreviated Dialing Numbers Editing One-Touch/Abbreviated Dialing Numbers If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below. To change the settings of a One-Touch/ABBR dialing number Press for One-Touch Dialing Number. Press for ABBR. Dialing Number. Enter the station you wish to change.
  • Page 30 One-Touch/Abbreviated Dialing Numbers Editing One-Touch/Abbreviated Dialing Numbers To erase the settings of a One-Touch/ABBR dialing number Press Press Enter the station you wish to erase. To return to standby, press NOTE for One-Touch Dialing Number. for ABBR. Dialing Number. STOP 1.

  • Page 31: Printing Out A Directory Sheet

    One-Touch/Abbreviated Dialing Numbers Printing Out a Directory Sheet After programming a one-touch dialing number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch keys under the Directory Sheet Cover.

  • Page 32: Customizing Your Machine

    Customizing Your Machine General Description Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully.

  • Page 33: Fax Parameter Table

    Fax Parameter Table Setting Parameter Number CONTRAST (HOME) RESOLUTION (HOME) MEMORY (HOME) DIALING METHOD HEADER PRINT HEADER FORMAT RCV'D TIME PRT KEY/BUZZER VOL. COMM. JOURNAL (HOME) AUTO JRNL PRINT IN MODE OUT MODE OP CALL TIMER OGM LENGTH (TAM I/F) SILENT DET.
  • Page 34 Customizing Your Machine Fax Parameter Table Parameter SUBSTITUTE RCV REC. PAPER SIZE PRINT REDUCTION REDUCTION RATIO POLLING PWD COPY REDUCTION ENERGY SAVER DAYLIGHT TIME RING PTN (DRD) (See Note 2) Setting Setting Number Invalid Selecting whether the machine receives to memory when the recording paper runs out, toner runs out or the Valid recording paper is jammed.
  • Page 35 Fax Parameter Table Setting Parameter Number ACCESS CODE PIN CODE ACCESS REMOTE RCV REMOTE DIAG. DIAG. PASSWORD SUB-ADDR PWD FAX FORWARD LANGUAGE PC-FAX RCV MODE PRINT COLLATION SELF MAINT. TIME 00:00 - 23:00 MEMORY SIZE 1. Setting number marked with an asterisk (*) indicates the factory standard setting. NOTE 2.

  • Page 36: Basic Operations

    Loading Documents Documents You Can Send In general, your machine will send any document printed on A4, Letter or Legal size paper. Document Size Maximum Size 10.1 in (257 mm) (See Note) 78.7 in (2000 mm) Direction Note: The maximum document width that can be sent through the machine is 10.1 in (257mm). However, the effective scanning width is 8.3 in (212mm) Documents You Cannot Send You must never try to send documents that are:...

  • Page 37: How To Load Documents

    How to Load Documents 1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects. 2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops.

  • Page 38: Basic Transmission Settings

    Basic Transmission Settings General Description You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows • Contrast • Resolution • Communication Journal After your document(s) have been sent, your machine will automatically return to the preset settings. Contrast Your machine is preset to Normal contrast.

  • Page 39: Communication Journal (Comm. Journal)

    Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows. When COMM. JOURNAL = OFF When COMM. JOURNAL = ON When COMM. JOURNAL = INC. for “OFF”.

  • Page 40: Sending Documents

    Sending Documents General Description You can choose either Memory or Direct Transmission. Use Memory Transmission if: • You want to send the document(s) to multiple stations. • You have to retrieve the document immediately. • You want to take advantage of Dual the Operation design. Use Direct Transmission if: •...

  • Page 41: Memory Transmission

    Memory Transmission Your machine quickly stores the document(s) into the machine's memory. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically. Store document(s) in memory 1. If memory overflow occurs while storing document(s), the remaining document(s) on the ADF NOTE will be ejected.
  • Page 42 Sending Documents Memory Transmission Manual Number Dialing To dial the telephone number manually, follow the steps below. Enter a telephone number from the Keypad. (Up to 36 digits) You can also designate more that one destination. 5 5 5 1 2 3 4 The document(s) begin to store into memory.
  • Page 43 Memory Transmission One-Touch Dialing One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One- Touch keys, see page 27. Set document(s) face down. Press a One-Touch key (01 - 16). The document(s) begin to store into memory.
  • Page 44 Sending Documents Memory Transmission Directory Search Dialing Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers. Enter the full station name or part of a station name by using the Keypad.
  • Page 45 Memory Transmission Multi-Station Transmission (Broadcasting) If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically. Set document(s) face down.

  • Page 46: Direct Transmission

    Sending Documents Direct Transmission If your machine's memory is full or you wish to send the document(s) immediately, use Direct Transmission. Manual Number Dialing (Direct Transmission) To dial the telephone number manually, follow the steps below. Enter a telephone number from the Keypad. 5 5 5 1 2 3 4 Your machine starts dialing the telephone number.
  • Page 47 Direct Transmission One-Touch Dialing (Direct Transmission) One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One- Touch keys, see page 27. Set document(s) face down. Press a One-Touch key (01 - 16). The display will show the One-Touch number and station name.
  • Page 48 Sending Documents Direct Transmission Abbreviated Dialing (Direct Transmission) Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated dialing number, see page 28. Press The display will show the ABBR number and station name.
  • Page 49 Direct Transmission Directory Search Dialing (Direct Transmission) Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers. Set document(s) face down. Enter the full station name or part of a station name by using the Keypad.

  • Page 50: Voice Mode Transmission

    Sending Documents Voice Mode Transmission If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone. Off-Hook Dialing For Off-Hook Dialing, follow the steps below. Lift the fax handset or the external telephone and dial the telephone number from the Keypad.
  • Page 51 Voice Mode Transmission On-Hook Dialing For On-Hook Dialing, follow the steps below. Set document(s) face down. You will hear dial tone through the monitor speaker. Dial the telephone number from the Keypad. 5 5 5 1 2 3 4 When you hear a beep, NOTE 1.

  • Page 52: Transmission Reservation

    Sending Documents Transmission Reservation You can do the following while sending a document(s) from memory or receiving a document(s). • Reserve the next transmission into memory. (Up to 5 different files) • Reserve a priority transmission. Memory Transmission Reservation (Multi-Tasking) If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.
  • Page 53 Transmission Reservation Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.

  • Page 54: Redialing

    Sending Documents Redialing Automatic Redialing If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right.
  • Page 55 Redialing To redial the last dialed number through ADF Set document(s) face down. Your machine starts to dial the last dialed number. NOTE 1. While the unit is displaying "WAITING TO DIAL", you can press immediately. Sending Documents DOCUMENT SET MEMORY XMT? DOCUMENT SET 5551234...

  • Page 56: Receiving Documents

    Fax and begin receiving the document(s). 1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some of the features may not be compatible with your fax machine operating in the TAM Interface mode.

  • Page 57: Telephone Mode

    Telephone Mode When your machine is set to this mode, your machine will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually. Setting the Telephone Mode Change Fax Parameter No. 15 (IN MODE) to 1: Tel. (See page 33) Make sure that the lamp goes off.

  • Page 58: Fax / Tel Auto Switching Mode

    Receiving Documents Fax / Tel Auto Switching Mode When your machine is set to this mode, your machine will switch to document reception or voice communication automatically. Setting the Fax / Tel Auto Switching Mode Change Fax Parameter No. 15 (IN MODE) to 2: Fax / Tel SW. (See page 33) Operation of Fax / Tel Auto Switching Mode If it is a Fax call,...

  • Page 59: Fax Mode

    Operation of Fax Mode Your machine will begin receiving automatically when a fax call is received. TAM (Telephone Answering Machine) Interface Mode Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your machine and use your existing telephone line very efficiently.
  • Page 60 Receiving Documents TAM (Telephone Answering Machine) Interface Mode Setting the TAM Interface Mode Change Fax Parameter No. 16 (OUT MODE) to 2: TAM / Fax (See page 33) Operation of TAM Interface Mode If it is a Fax call, When your TAM and Fax receives an incoming call, the...

  • Page 61: Print Reduction

    Print Reduction This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages. This machine is equipped with a Print Reduction function to solve this problem.

  • Page 62: Receiving Oversize Documents

    Receiving Documents Receiving Oversize Documents If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of the first page will be overlapped on top of the next page.

  • Page 63: Substitute Memory Reception

    Print Collation Mode The printing mechanism of the UF-4000 is a Reverse Order Stacking construction. The UF-4000 has a Print Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking.

  • Page 64: Making Copies

    Making Copies Your machine has a copy function which can make single or multiple copies. Enter the number of copies. The machine stores the document, then prints the copies. NOTE Set document(s) face down. 1. The copy will be reduced automatically depending on the length of the original document. If you wish to be prompted for the reduction ratio when making copies, change the setting of Fax Parameter No.

  • Page 65: Advanced Features

    Advanced Features Timer Controlled Communications General Description You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 5 built-in timers can be set for deferred communication. Deferred Transmission Set document(s) face down. Enter the start time from the keypad and press (Use a 4-digit, 24-hour clock) (11:30 p.m.) and...

  • Page 66: Polling

    Polling General Description Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

  • Page 67: To Poll Documents From Another Station

    To Poll Documents from Another Station The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the polling password before polling. (See page 66) Enter a 4-digit polling password. (See Note 2) 1 1 1 1 Dial by any combination of the following methods: •...

  • Page 68: Program Keys

    Program Keys General Description Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission sequence or an additional One-Touch key.

  • Page 69: Setting For Deferred Transmission

    Setting for Deferred Transmission To set a Program Key for deferred transmission Enter the Key Name (up to 15 characters) by using the Keypad. (See page 26) Ex: PROG. A and press Enter the starting time using 4 digits. (11:30 p.m.) and press 2 3 3 0 Enter the station numbers by using One-Touch Key or ABBR...

  • Page 70: Setting For Polling

    Program Keys Setting for Polling To set a Program Key for polling Enter the Key Name (up to 15 characters) by using the Keypad. (See page 26) Ex: PROG. A and press Enter a 4-digit polling password. 1 1 1 1 Enter the station numbers by using One-Touch Key or ABBR You may use the...

  • Page 71: Setting For One-Touch Key

    Setting for One-Touch Key To set a Program Key for One-Touch Key Enter the station name (up to 15 characters) by using the Keypad. (See page 26) Ex: PROG. A and press Enter a telephone number (up to 36 digits including pauses and spaces).

  • Page 72: Changing Or Erasing The Program Key Settings

    Program Keys Changing or Erasing the Program Key Settings To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 68 to 71. • Start time or station(s) for deferred transmission • Station(s) for polling •...

  • Page 73: Access Code

    Access Code General Description The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again.

  • Page 74: Operating Your Machine With The Access Code (Restrict All Operations)

    Access Code Operating Your Machine with the Access Code (Restrict All Operations) Enter the Access Code. 1 2 3 4 Now you can operate the machine normally. Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only) The machine can restrict the operation of setting and printing the Fax Parameters only.

  • Page 75: Distinctive Ring Detector (Drd)

    Distinctive Ring Detector (DRD) General Description Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with only one single phone line.

  • Page 76: Pin Code Access

    PIN Code Access General Description If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing. Selecting the Access Method (Prefix or Suffix) for suffix code.

  • Page 77: Dialing With A Pin Code

    Dialing with a PIN Code Set document(s) face down. Dial by any combination of the following methods: • One-Touch Dialing • Abbreviated Dialing • Manual Number Dialing, press station is entered (up to 7 stations) • Directory Search Dialing, press station is entered (For details, see pages 42 to 44.) If you want to confirm the number of stations you have...

  • Page 78: Fax Forward

    Fax Forward Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialing number. This function is convenient when you would like to receive faxes in another place (i.

  • Page 79: Network Features

    3000/3010/3030/3510/3520/3530/4510/4520/4530/6010/6020/6030/DX-600/800/ 1000/2000/FPD250F/D350F/UF-332/333/342/344/490/550/560/585/590/595/770/ 790/880/885/890/895/990/4000/4100/5100/6000/6100/7000/7100/8000/8100/9000 (see note 1) • Sub-Addressing Reception: DX-600/800/UF-4000/4100/5100/6000/6100/7000/7100/8000/8100/9000 and DP- 1810F/1820E/1820P/2000/2310/2330/2500/3000/3010/3030/3510/3520/3530/4510/ 4520/4530/6010/6020/6030 with Internet Fax. Sub-Addressing Transmission Methods You can send a document with Sub-Address information to the desired recipient by the following methods. • By registering the Sub-Address information into One-Touch/ABBR. Dialing Numbers.

  • Page 80: Setting The Sub-Address Into A One-Touch/Abbr. Dialing Numbers

    Sub-Addressing Setting the Sub-Address into a One-Touch/ABBR. Dialing Numbers Press Press Press a One-Touch key (01 - 16). Enter the telephone number, press Sub-Address (up to 20 digits). (Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-Address) Ex: Telephone number = 5551234, Sub-Address =2762 Enter as: And then continue to enter the station name.

  • Page 81: Sending A Fax With Sub-Address

    Sending a Fax with Sub-Address FLASH to separate the Telephone number and the Sub-Address. Set document(s) face down. Enter the telephone number, press Sub-Address (up to 20 digits). (Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-Address) Ex: Telephone number = 5551234, Sub-Address =2762 Enter as: 5 5 5 1 2 3 4...

  • Page 82: Printout Journals And Lists

    Journals and Lists General Description To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No.

  • Page 83: Individual Transmission Journal (Ind. Xmt Journal)

    Individual Transmission Journal (IND. XMT JOURNAL) An Individual Transmission Journal contains the information on the latest transmission. Journals and Lists IND. JOURNAL? * PRINTING *...
  • Page 84 Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) Sample Transaction Journal ***************** -JOURNAL- ************************* DATE MMM-DD-YYYY ***** TIME 15:00 ********* COMM. PAGES 005/005 000/005 STOP 001/001 *003 002/002 003/003 ************************************ -HEAD OFFICE Sample Individual Transmission Journal (IND. XMT JOURNAL) ************** -IND.
  • Page 85 Individual Transmission Journal (IND. XMT JOURNAL) Explanation of Contents Printout date Printout time Journal number Communication result Number of pages transmitted or received File number Duration of communication Type of communication Remote station identification (10) Communication date (11) Communication start time (12) Diagnostic (13) Own LOGO (14) Own ID number...

  • Page 86: Communication Journal (Comm. Journal)

    Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. Only) in Function 8-1 or Fax Parameter No. 12. Sample COMM. JOURNAL *************** -COMM.
  • Page 87 Communication Journal (COMM. JOURNAL) Explanation of Contents Indication of communication mode Start time of communication End time of communication File number Station number Communication result One-Touch/Abbreviated number or $ mark Recorded name in One-Touch, ABBR. or direct dialing number Number of pages transmitted or received (10) Duration of communication Journals and Lists...

  • Page 88: One-Touch/Abbreviated And Directory Search List

    Journals and Lists One-Touch/Abbreviated and Directory Search List To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored To print a One-Touch/ABBR. Number List To print a Directory Search List SPEED DIAL LIST? 1:ONE/ABBR 2:DIR * PRINTING *...
  • Page 89 One-Touch/Abbreviated and Directory Search List Sample One-Touch List *************** -ONE-TOUCH LIST- ****************** DATE MMM-DD-YYYY ***** TIME 15:00 ******* ONE-TOUCH STATION NAME <01> SERVICE DEPT. <02> SALES DEPT. <03> ACCOUNTING DEPT NO. OF STATIONS = 03 (4) ************************************** -HEAD OFFICE Sample ABBR. Number List *************** -ABBR NO.
  • Page 90 Journals and Lists One-Touch/Abbreviated and Directory Search List Sample Directory Search List *************** -DIR. SEARCH LIST- ***************** DATE MMM-DD-YYYY ***** TIME 15:00 ******* STATION NAME ACCOUNTING DEPT <03> ENG. DEPT. PURCHASE DEPT REGULATION DEPT [03] SALES DEPT. SERVICE DEPT NO. OF STATIONS = 06 ************************************ -HEAD OFFICE Explanation of Contents (1) One-Touch number or Abbreviated number...
  • Page 91 Program List To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys Sample Program List *************** -PROGRAM LIST- ******************** DATE MMM-DD-YYYY ***** TIME 15:00 ******* PROGRAM PROGRAM NAME [P1] TIMER XMT [P2] TIMER POLL ************************************ -HEAD OFFICE Explanation of Contents...
  • Page 92 Journals and Lists FAX Parameter List To print a Fax Parameter List Sample FAX Parameter List *************** -FAX PARAMETER LIST- ************** DATE MMM-DD-YYYY ***** TIME 15:00 ******** PARAMETER DESCRIPTION NUMBER (7)01 CONTRAST * 02 RESOLUTION (HOME) MEMORY SIZE ************************************ -HEAD OFFICE Explanation of Contents (1) Parameter number (2) Description...

  • Page 93: Toner Cartridge And Drum Unit Supply Order Forms

    Toner Cartridge and Drum Unit Supply Order Forms To print the Supply Order Forms To print a Toner Cartridge Order Form To print a Drum Unit Order Form Sample Supply Order Forms **** It is time to replace the Drum Unit **** To order a replacement Drum Unit from your Authorized Dealer ********************************** >...

  • Page 94: Problem Solving

    Problem Solving Troubleshooting If You Have Any of These Problems Mode During Standby During Transmission Document doesn't Transmission Copy Quality During Reception Print Copy Quality Symptom The display is blinking The battery is completely discharged. This may happen at first installation.
  • Page 95 Mode Symptom Communication No dial tone No auto answer Cannot transmit or receive No Unit Operation No unit operation Troubleshooting Cause / Action 1. Check the connection of the telephone line. 2. Check the telephone line. 1. Check the connection of the telephone line. 2.
  • Page 96 Cannot utilize the This feature is not compatible. The fax machine is designed to remote turn-on feature answer after 8 rings if the TAM does not answer. of the telephone answering machine (TAM). The fax machine always answers after the 8th ring.
  • Page 97 TAM Interface Trouble Fax machine will not In Unattended Fax start to receive with the Mode (OUT Mode) telephone answering machine in the auto- answer mode. Troubleshooting Cause / Action Increase the ring count for detection on the telephone answering machine. page...

  • Page 98: Information Codes

    Troubleshooting Information Codes When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Code Recording paper jammed when feeding from the Paper Tray. Recording paper did not completely exit out of machine.
  • Page 99 Information Codes Info. Meaning Code • Unit received a confidential document or was requested to be polled of a confidential document under any of following conditions. 1. Not enough space in memory to receive the confidential document. 2. Confidential Mailbox is full. 3.

  • Page 100: Clearing A Recording Paper Jam

    Troubleshooting Clearing a Recording Paper Jam If the recording paper becomes jammed in the machine, the display will show an Information Code 001 or 007. To clear the jam, Info. Code 001 To clear the jam, Info. Code 007 NOTE 1.

  • Page 101: Clearing A Document Jam

    Troubleshooting Clearing a Document Jam If a document becomes jammed in the machine, the display will show the Information Code 030 or 031. To clear the jam (1) Open the ADF Door. (2) Remove the jammed document.

  • Page 102: Cleaning The Document Scanning Area

    Troubleshooting Cleaning the Document Scanning Area If the receiving party reports that the received documents were black, or contained black lines, try making a copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably dirty and must be cleaned.

  • Page 103: Cleaning The Printer Roller

    Cleaning the Printer Roller If you find toner on the back of the recording paper, the printer roller in the Fuser unit is probably dirty. To clean the rollers The machine will print out 3 Cleaning Charts. Then, return to standby. HOW TO LOAD THE CLEANING CHARTS 1.REMOVE THE PAPER TRAY COVER 2.SET THESE 3 CLEANING CHARTS IN THE PAPER TRAY FACE DOWN...

  • Page 104: Adjusting The Automatic Document Feeder (Adf)

    Troubleshooting Adjusting the Automatic Document Feeder (ADF) If document misfeeding occurs frequently, we suggest you adjust the ADF. To adjust the ADF Position To prevent no feed trouble Standard position To prevent multiple feed trouble Slide the Pressure Adjusting Lever to the desired position depending on the condition.

  • Page 105: Checking The Telephone Line

    Checking the Telephone Line If you do not hear a dial tone when the your machine (no automatic receive). Troubleshooting MONITOR key is pressed or the incoming call does not ring on Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company.

  • Page 106: Appendix

    Specifications Compatibility Coding Scheme Modem Type Modem Speed Document Size Document Thickness ADF Capacity (Automatic Document Feeder) Scanning Method Effective Scanning Width Scanner Resolution Recording Method Recording Paper Recording Paper Size Printer Resolution Effective Recording Size Print Margin ITU-T Group 3 MH, MR, MMR (Conforms to ITU-T Recommendations) ITU-T V.34, V.17, V.29, V.27 ter and V.21 33600 - 2400 bps...
  • Page 107 Recording Paper Capacity Approx. 150 sheets (using 20 lbs paper) One-Touch/Abbreviated Dialing 100 stations Memory Capacity (including 16 One-Touch keys and 2 Program keys) Each station can register up to 36 digits for each telephone number (including pauses and spaces) and up to 15 characters for each station name Image Memory Capacity 240 pages (Based on ITU-T Image No.1 chart using Standard Resolution)

  • Page 108: Recording Paper Specifications

    Recording Paper Specifications In general, most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. The following table summarizes the major specifications to consider when selecting white or colored paper. Basic Weight Cut Edge Conditions Grain...

  • Page 109: Options And Supplies

    Options and Supplies Please contact your local Panasonic dealer for availability. A. Options: Order No. UE-403167 B. Supplies: Order No. UG-3220 UG-3221 Picture Handset Kit Picture Drum Unit Toner Cartridge Description Description...

  • Page 110: Fcc Notice For Users In Usa

    FCC Notice for Users in USA WARNING This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
  • Page 111 Your telephone company may make changes in it's facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with this telephone equipment, please contact the manufacturer's authorized service agency for information on obtaining service or repairs.

  • Page 112: Notice To Users In Canada

    Notice to Users in Canada NOTICE Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.
  • Page 113 Avis Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-dessus n'empêche pas la dégradation du service dans certaines situations.

  • Page 114: Glossary

    Glossary ABBR. No. (Abbreviated Number) Access Code (Automatic Document Feeder) Automatic Reception Auto Print Reduction BPS (Bits Per Second) C.C.I.T.T. Character ID Character Keys Coding Scheme COMM. JOURNAL Contrast (Direct Distance Dialing) Deferred Transmission Direct Dialing Directory Search Dialing Allows you to dial a full telephone number by searching the station's name entered in the Directory Sheet DTMF (Dual Tone Multi- Frequency)
  • Page 115 Function The control panel key that will be utilized to begin an operation or configuration of a feature. G3 Mode (Group 3) Refers to the standards and transmission capabilities of the current generation of facsimile machines. Group Dialing The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke.
  • Page 116 The ability to preset a telephone number so that you may reserve a transmission while your unit is performing another function. A capability of your unit to be connected and operate with a Telephone Answering Machine (TAM). Programmed parameters that provide information to other stations. Examples are logo, character ID, date and time.

  • Page 117: Itu-T Image No. 1

    ITU-T Image No. 1 All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

  • Page 118: Index

    Index ABBR Number List... 88 Abbreviated Dialing Numbers ...27 Access Code...73 ADF Capacity ...106 Automatic Document Feeder ...37 Automatic Reduction...61 Character ID...24 Communication Journal (COMM. Journal)... 39 Contrast ...38 Control Panel ...11 Copy...64 Date and Time ...22 Deferred Transmission...65 Diagnostic Password ...35 Dialing Method (Tone or Pulse) ...
  • Page 119 Index TAM Interface Mode... 59 Toner Cartridge ... 15 Transmission Reservation... 52 User Parameters ... 22...
  • Page 120 USA Only WARRANTY PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR REP- RESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT TO THIS PANA- SONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY...

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