Auto (Scheduling) Menu; How The Gvph Uses Auto Scheduling Records - Toshiba Strata CIX GVPH Programming Manual

Menus

Auto (Scheduling) Menu

Auto (Scheduling) Menu
Customizing User ID mailboxes involves defining User IDs using the Users, Auto
(Scheduling), and Notify Menus. This chapter discusses the following Auto (Scheduling)
Menu functions:
•
How voice processing uses Auto Scheduling records
•
Access and exit the menu
•
Menu options
•
Create, modify, or disable auto scheduling records
•
Auto (Scheduling) Menu field descriptions

How the GVPH Uses Auto Scheduling Records

The Auto (Scheduling) Menu enables you to set up automatic changes for each User ID
mailbox. You can set these changes to occur at a specific time, on certain days of the week,
or on a specified date. For example, based on your Auto definition, voice processing can
answer your company's telephone during the day with your daytime (open) greeting and
during off-hours with your nighttime (closed) greeting.
By defining Auto fields, you can schedule when a User ID mailbox can change the:
•
DND setting
•
Call Screening setting
•
Greeting number
•
Destination defined in the Extension field
•
Number of rings before taking a message for this extension
The following concepts are the keys to understanding how voice processing uses Auto
Scheduling records:
•
Voice processing waits for the right date, time, and day, and then makes the specified
changes.
•
The changes remain in effect until you either disable the Auto Scheduling record or another
record with different options is scheduled to start.
•
If the re-schedule information does not fall on a valid day, voice processing increments the
Next Change date until it falls on a valid day as defined by the Days of the Week, Restricted
To field.
For example, to schedule a greeting to play on Thanksgiving Day each year you would
set the following fields to:
•
Enabled—Yes
•
Change On—11/24/99 (Thanksgiving Day in 1999)
•
At—8:00
•
And Every Month(s)—12
•
Restrict To: MTWTFSS
Voice processing checks for the next Thursday after 11/24/99 and displays Next
Change:11/28/99, which is the next day that meets the criteria specified in the record.
See Chapter 3 – How Voice Processing Operates
mailboxes.
See "Users Menu" on page 1-1
other menus.
4-20
NNNYNNN
and "Notify Menu" on page 1-27
for information about customizing User ID
for information about the
Strata CIX40 Voice Processing Programming Manual 7/06