Page 1: Operation Guide
FAX System (G) FAX System (H) Operation Guide ALWAYS read this Operation Guide thoroughly before use. After reading, maintain it in good condition and keep it together with the Operation Guide for your copier.
Page 2: Trademark Information
NOTICE This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts.
Page 3 Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.
Page 4 Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference.
Page 5 Introduction Section 6 Managing This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. Information About In addition, it includes explanations on how to print out the management reports and lists that Your Fax contain information about the result of fax communications and other settings made in this fax.
Page 6: Table Of Contents
Contents Important! Please read it first................ viii INSTALLATION PRECAUTIONS ..................viii PRECAUTIONS FOR USE ....................viii Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) ..1-1 Names of Parts .........................1-1 Main Body Parts and their Functions ......................1-1 Operation Panel and their Functions ......................1-2 Basic fax screen on the touch panel .........................1-3 Preparations ..........................1-6...
Page 7 Contents Dialing the Destination Using Only One Key (One-Touch Keys) ........... 2-13 Registering New One-Touch Keys ......................... 2-13 Modifying or Deleting Registered Information .....................2-16 Dialing With a One-Touch Key ........................2-17 Printing Out a One-Touch Key List ......................2-18 Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing) ......2-19 Dialing the Destination Using the Address Book (Address Book) .........
Page 8 Contents Allowing the Receiving Party to Initiate Reception (Polling Communication) ......5-8 Preparing Documents for a Polling Transmission ..................5-8 Receiving Documents Using Polling Reception ....................5-9 Communicating Using F-Codes (F-Code Based Communication) ........5-11 What F-Codes are used in this fax? .......................5-11 What are F-Code Boxes? ..........................5-11 Communicating Confidentially (F-Code Based Confidential Communication) .......5-12 Registering New F-Code Confidential Boxes ....................5-12 Modifying or Deleting F-Code Confidential Boxes ..................5-14...
Page 9 Contents Printing Out an Encryption Box List ......................5-57 Managing Fax Use by Each Department (Restricted Access) ..........5-58 Using the fax with Restricted Access turned ON..................5-59 Accessing the Registration Select Screen When Restricted Access is Turned ON ........5-59 Accessing the Application Screen When Restricted Access is Turned ON ..........5-60 Accessing the Report Selection Screen When Restricted Access is Turned ON .........5-61 Checking Transmission/Copy Counts ......................5-63 Printing Out a Restricted Access Report ......................5-63...
Page 10 Contents Section 10 Reference Information .............. 10-1 Specifications ..........................10-1 Character Input Screens ......................10-2 Paper Size and Priority Feed Chart (Inch version) ..............10-3 Paper Size and Priority Feed Chart (Metric version) ..............10-4 Menu Flow Charts ........................10-5 Error Code Tables ........................10-7 Index .............................10-11...
Page 11: Important! Please Read It First
Important! Please read it first. This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both guides in good condition Caution Labels in a location close to the machine. During use, refer to the Operation Guide for your copier for INSTALLATION PRECAUTIONS information regarding the sections listed at right.
Page 13: Section 1 Fax Operation
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Names of Parts Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine.
Page 14: Operation Panel And Their Functions
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Operation Panel and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile.
Page 15: Basic Fax Screen On The Touch Panel
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the “basic fax screen”.
Page 16 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) (13) Inch (10) (11) (12) (13) Metric (10) (11) (12) “Dest. check” key Press this key when you have entered multiple destination fax numbers using speed-dial keys, etc., and you want to check the list of those numbers.
Page 17 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) (14) Inch (15) (16) (17) (18) (19) (14) Metric (15) (16) (17) (18) (19) (14) Fax number display The number that you have entered to dial is displayed here. (15) “Basic”...
Page 18: Preparations
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Preparations When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in “Setting the Type of Phone Line”...
Page 19: Turning Tti Transmission On/Off (Tti Setting)
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Turning TTI Transmission ON/OFF (TTI If you want your TTI information to be sent to the other party, press the desired location where you want it to be setting) printed.
Page 20: Registering The Information Identifying Your Facsimile (Location Info. Setting)
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Registering the Information Identifying Press the “Location Info.” key. The currently registered information will be displayed. Your Facsimile (Location Info. setting) (inch) If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.
Page 21: Setting The Current Date And Time (Date & Time Setting)
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Setting the Current Date and Time Press the “OK” key. The message display will return to the same screen as was displayed in step 2. (Date &...
Page 22 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Use the keypad to enter the present date, in order of the month, day and year (day, month and year). * Use the “ ” or “ ” cursor keys to move the cursor as required.
Page 23: Features And Functions Of This Fax
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Features and Functions of this Fax The following contains explanations about features and functions that should be understood when this machine is used as a facsimile. Switching from the Copy Operation Message display when Restricted Access is turned ON...
Page 24: What Is The Administrator Number Used For
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) What is the Administrator Number Used Automatically Clearing the Current For? Settings (Auto Clear function) In order to manage each individual's or each department's use of The Auto Clear function will clear all entered settings and the this fax in the Fax Operation mode –...
Page 25: Sending A Fax Directly From A Network Computer (Network Fax Functions [Option])
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) * It is possible to change the amount of time that will elapse before Reception the Auto sleep function is to engage (factory default: 60 minutes). Documents sent by the other fax machine, etc., will be received by It is recommended that this be set to a longer period of time if the this fax and saved via the Scanner Kit into a designated folder on...
Page 26 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) > Checking the status of a fax communication in progress Table of Operations Available/ Unavailable under Dual Access Press the “Status” [“Act status”] key in the bottom right of the touch panel.
Page 27 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) <Table codes> The numbers and symbols shown in the table above refer to the :The additional operation will work with the initial operation following: under certain conditions.
Page 28: Sending Multiple Sets Of Documents In One Batch (Batch Transmission Function)
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Sending Multiple Sets of Documents in Rotating the Document Image for One Batch Transmission (Batch Transmission function) (Rotate & Transmit function) Any time the destination as well as the scheduled time of If 11"...
Page 29: Receiving Documents Even When Paper Has Run Out (Memory Reception Function)
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Receiving Documents Even When Backing Up Memory Even During a Paper Has Run Out Power Failure (Imaging Memory (Memory Reception function) Backup function) When you cannot print out because paper has run out or a paper If, for any reason, power to the fax is disconnected or lost, the jam occurs, the data for all received documents will be temporarily back-up battery in this machine will protect all data related to...
Page 30: Printing Out Received Documents Even During Copying (Fax Priority Printout Function)
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Printing Out Received Documents Even Make Copies Even During Printing of an During Copying (Fax Priority Printout Incoming Fax (Copy Priority Printout function) function) It is possible to have incoming faxes, which are received during a It is possible to stop print out of an incoming fax and make copies copy operation, printed out without having to wait for that copy...
Page 31: Section 2 Fax Operation (Basic Use)
Section 2 Fax Operation (Basic Use) Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. Switching to the Fax Operation mode Check the message display to make sure that the touch <Transmission Modes>...
Page 32 Section 2 Fax Operation (Basic Use) Setting the documents Set the documents face-up on the document table. * If the documents are set properly, the document set indicator will be lit green. Acceptable documents > When set in the Document Processor... •...
Page 33 Section 2 Fax Operation (Basic Use) Dialing a destination fax number If you want to change the resolution, press the “Orig Use the keypad to enter the destination fax number. image quality” [“Image Quality”] key. * The destination fax number can be up to 32 digits in (inch) length.
Page 34 Section 2 Fax Operation (Basic Use) Selecting the contrast Indicating the document size It is possible to select a contrast from among the 3 When you set any documents that you want to transmit available settings. on the platen, you will need to indicate the size of those Dark: For transmitting light documents at a darker documents.
Page 35 Section 2 Fax Operation (Basic Use) Initiating the fax transmission Press the Start key. The transmission operation will <Saving a document for transmission begin automatically. When the optional Scanner Kit is installed...> * You can select or change the resolution or contrast during scanning or dialing.
Page 36 Section 2 Fax Operation (Basic Use) <If the Documents Were Set on the Platen...> Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor, it is necessary to indicate the document size...
Page 37: Receiving Documents Automatically (Automatic Fax Reception)
Section 2 Fax Operation (Basic Use) Receiving Documents Automatically (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the power switch is turned OFF ( ).
Page 38 Section 2 Fax Operation (Basic Use) Printing out the received documents Received document(s) will be printed out and ejected <Making copies during a reception> face-down in the copy store section. It is possible to make copies even during a reception in which documents are being directly printed out (whereby Imaging memory is not used to save the documents).
Page 39: Canceling A Communication
Section 2 Fax Operation (Basic Use) Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode.
Page 40: Canceling A Direct Feed Transmission
Section 2 Fax Operation (Basic Use) Canceling a Direct Feed Transmission Canceling a Reception A message such as that shown below will be displayed after dialing If you want to cancel a reception, perform the following procedure. the destination party in the Direct Feed Transmission mode. If you want to cancel a Direct Feed Transmission, press the “Stop”...
Page 41: Entering Characters
Section 2 Fax Operation (Basic Use) Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. What is in the Character Input screen? Inch version Metric version There are actually 3 different Character Input screens. One each There are actually 4 different Character Input screens.
Page 42: How Do I Enter Characters
Section 2 Fax Operation (Basic Use) How Do I Enter Characters? Metric version Verify that the “Capital” key is highlighted and press the [Ex.] To enter “Km@4” “K” key. Inch version Verify that the “Capital” key is highlighted and press the “K”...
Page 43: Dialing The Destination Using Only One Key (One-Touch Keys)
Section 2 Fax Operation (Basic Use) Dialing the Destination Using Only One Key (One-Touch Keys) If you register a fax number under a one-touch key in advance, you will be able to dial that number with the press of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.
Page 44 Section 2 Fax Operation (Basic Use) Press the “One-touch key” key. Making More Detailed Settings If you want to perform more detailed settings like (inch) selecting the transmission speed, or designating this one-touch key for F-Code Based Communication or Encrypted Transmission, press the “Setting” key and then go to the next step.
Page 45 Section 2 Fax Operation (Basic Use) Use the keypad to enter the desired subaddress and Use the keypad to enter the 2-digit Key Code (01 - 20) F-Code password. (Maximum 20 digits) that corresponds to the Encryption Key you want to use * To switch between the subaddress and password input for this one-touch key.
Page 46: Modifying Or Deleting Registered Information
Section 2 Fax Operation (Basic Use) Modifying or Deleting Registered If you want to delete the registered one-touch key, press the “Delete” key and then go to the next step. If you want Information to modify the registered information, press the “Change contents”...
Page 47: Dialing With A One-Touch Key
Section 2 Fax Operation (Basic Use) Dialing With a One-Touch Key Press the one-touch key under which the desired fax number is registered. (inch) You can dial a fax number by simply pressing the one-touch key under which that number is registered. * To select the conditions related to transmitting documents, such as the resolution and contrast, refer to pages 2-3 and 2-4.
Page 48: Printing Out A One-Touch Key List
Section 2 Fax Operation (Basic Use) Printing Out a One-Touch Key List To print out that list, press the “Yes” key. A One-Touch Key List will be printed out. (inch) Print out this list in order to check the fax numbers registered under one-touch keys.
Page 49: Dialing The Destination Using Only A 3-Digit Number (Abbreviated Dialing)
Section 2 Fax Operation (Basic Use) Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing) Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit number between 001 and 600 and this number is referred to as that key's “abbreviated number”.
Page 50 Section 2 Fax Operation (Basic Use) Press the “Close” key. The touch panel will return to the basic fax screen and the corresponding speed-dial key will be highlighted. Press the Start key. The transmission operation will begin automatically. 2-20...
Page 51: Dialing The Destination Using The Address Book (Address Book)
Section 2 Fax Operation (Basic Use) Dialing the Destination Using the Address Book (Address Book) The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command.
Page 52 Section 2 Fax Operation (Basic Use) Press the “Address book” key. The speed-dial keys that are registered with a name that starts with that first letter will be displayed. (inch) (inch) (metric) (metric) On the touch panel, press the first letter of the name that you want to search for.
Page 53: Printing Out A Telephone Directory List
Section 2 Fax Operation (Basic Use) Printing Out a Telephone Directory List To print out that list, press the “Yes” key. A Telephone Directory List will be printed out. (inch) Print out this list in order to check the fax numbers that can be found in a address book search.
Page 54: Dialing The Same Number Again (Redailing Functions)
Section 2 Fax Operation (Basic Use) Dialing the Same Number Again (Redailing functions) Redialing refers to dialing the most recently dialed number once again. Automatic Redialing Manual Redialing When attempting to transmit documents, etc., the other party's fax What if you try to transmit documents but the other party's fax line machine may be busy with another communication and may not is busy and can't answer your call? In this type of situation, you respond.
Page 55: Section 3 Fax Operation (Various Functions)
Section 3 Fax Operation (Various Functions) Sending 2-Sided Documents (Duplex Transmission) Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode.
Page 56 Section 3 Fax Operation (Various Functions) Press the “TX setting” key. Select whether or not you want the image on the back side of the documents to be inverted during transmission to match the orientation of the front side by pressing either the “On”...
Page 57: Preparing The Next Documents During Another Communication (Standby Transmission)
Section 3 Fax Operation (Various Functions) Preparing the Next Documents During Another Communication (Standby Transmission) Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.
Page 58 Section 3 Fax Operation (Various Functions) <Canceling a waiting transmission in the Direct Feed Transmission mode...> Press the “Stop” key on the touch panel, or press the Stop/Clear key. (inch) (metric) If you DO want to cancel the Standby Transmission, press the “Yes”...
Page 59: Sending The Same Documents To Multiple Destinations (Broadcast Transmission)
Section 3 Fax Operation (Various Functions) Sending the Same Documents to Multiple Destinations (Broadcast Transmission) Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time.
Page 60 Section 3 Fax Operation (Various Functions) > Entering the fax number with a speed-dial key... Press the speed-dial key that is registered with the one-touch or group dial information that you want to use. The selected key will be highlighted. * It is also possible to use a registered chain dial key followed by another speed-dial key.
Page 61: Sending Important Documents Before Others (Interrupt Transmission)
Section 3 Fax Operation (Various Functions) Sending Important Documents Before Others (Interrupt Transmission) Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.
Page 62: Sending Documents At A Specified Time (Communication Using The Timer)
Section 3 Fax Operation (Various Functions) Sending Documents at a Specified Time (Communication Using the Timer) If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission.
Page 63 Section 3 Fax Operation (Various Functions) Press the “Delayed TX” key. Press the Start key. The documents will be scanned into memory, and the transmission operation will begin when (inch) the appointed time is reached. * If the Delayed Communication Report print out setting is turned “ON”, a Delayed Communication Report will be printed out.
Page 64: Dialing The Destination With A Registered Number And The Keypad (Chain Dial Keys)
Section 3 Fax Operation (Various Functions) Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys) If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.
Page 65 Section 3 Fax Operation (Various Functions) Press the “Chain” key. Check the registered information. If you want to change any portion of it, press the key that corresponds to the (inch) desired item and change the information as desired. (inch) (metric) (metric) Use the keypad to enter the desired chain dial number.
Page 66: Modifying Or Deleting Registered Information
Section 3 Fax Operation (Various Functions) Modifying or Deleting Registered If you want to delete the registered chain dial key, press the “Delete” key and then go to the next step. Information If you want to modify the registered information, press the “Change contents”...
Page 67: Dialing With A Chain Dial Key
Section 3 Fax Operation (Various Functions) Dialing With a Chain Dial Key Press the “Close” key. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Page 68: Managing Information For A Scheduled Communication (Editing A Communication In Memory)
Section 3 Fax Operation (Various Functions) Managing Information for a Scheduled Communication (Editing a Communication in Memory) You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.
Page 69: Force-Starting The Communication
Section 3 Fax Operation (Various Functions) Force-Starting the Communication Deleting the Communication You can force-start a communication that is waiting in memory, You can delete a scheduled communication that is in memory and without having to wait for the scheduled start time. waiting for a start time.
Page 70: Modifying The Contents Of The Communication
Section 3 Fax Operation (Various Functions) Modifying the Contents of the Use the “ ” and/or “ ” cursor keys to switch to the communication that you want. Communication (inch) You can modify the information relating to a scheduled communication that is presently saved in memory. The scheduled time for the communication to start can be changed, destinations changed, added and deleted, or the communication can be canceled completely.
Page 71 Section 3 Fax Operation (Various Functions) Use the “ ” and/or “ ” cursor keys to switch to the > Changing the scheduled start time communication that you want. Use the keypad to enter the desired time for the communication to begin. (inch) * If you want to change the entered time, use the “...
Page 72 Section 3 Fax Operation (Various Functions) Adding fax numbers Press the “Finish dest. Set” [“Dest. set”] key. The message display will return to the same screen as was displayed in Enter the additional fax number(s). step 8. You can change, delete or add other fax * You can enter the fax number(s) using the keypad, destination numbers.
Page 73: Initiating The Fax Connection Manually (Manual Fax Transmission)
Section 3 Fax Operation (Various Functions) Initiating the Fax Connection Manually (Manual Fax Transmission) Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.
Page 74: Initiating The Fax Connection Manually (Manual Fax Reception)
Section 3 Fax Operation (Various Functions) Initiating the Fax Connection Manually (Manual Fax Reception) Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents. * Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine.
Page 75: Section 4 Troubleshooting
Section 4 Troubleshooting When the Fax Data Indicator is Lit... During a fax communication that use the memory, documents will be entered into memory and, to indicate this, the Fax data indicator will light. The Fax data indicator will also light when documents are received directly into memory (Memory Reception) during copying in the Copy Operation mode.
Page 76: If An Error Occurs
Section 4 Troubleshooting If an Error Occurs... In the event of trouble, an explanation in regard to the error will appear in the message display. Refer to “When One of These Message is Displayed...” on page 4-3 and follow the necessary procedure to eliminate the trouble.
Page 77: When One Of These Message Is Displayed
Section 4 Troubleshooting When One of These Message is Displayed... When any of the following messages appear in the message display, follow the corresponding procedure. Message Procedure Page “Close XX Cover.” The cover indicated in the message display is open. Close it securely. “Check the cover.”...
Page 78 Section 4 Troubleshooting Message Procedure Page “Time for maintenance” Maintenance by qualified service personnel is required. Contact your service representative, [“Time for scheduled an authorized service center or the place of purchase. ______ maintenance”] “Communication Error” An error has occurred during a fax transmission or fax reception. Check the error code – that indicates the origin of the error –...
Page 79: Troubleshooting Tables
Section 4 Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. Reference Problem Check point...
Page 80 Section 4 Troubleshooting Reference Problem Check point Corrective procedure page I am not able to perform Did the transmitting party perform the Check the information to be registered Encrypted Communication. appropriate registration procedure for once again with the other party. the one-touch key (designated for 2-13 Encrypted Transmission) as decided in...
Page 81 Section 4 Troubleshooting Reference Problem Check point Corrective procedure page I am not able to perform F-Code Does the relay station fax machine have If the relay station fax machine does Based Relay Broadcast the appropriate F-Code Based Relay not one have the appropriate F-Code Transmission.
Page 82 Section 4 Troubleshooting Reference Problem Check point Corrective procedure page I am not able to perform F-Code Does the transmitting party's fax If the transmitting party's fax machine Based Bulletin Board Reception. machine have the same F-Code Based does not have the same F-Code Based Bulletin Board Communication Bulletin Board Communication capabilities as your fax machine?
Page 83: Section 5 Other Features Of This Fax
Section 5 Other Features of this Fax Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically.
Page 84 Section 5 Other Features of this Fax Answering the call... > If the call is from a telephone... (1) The fax will ring to let you know that you should answer. Pick up the telephone receiver within 30 seconds after the ringing starts. * If the telephone receiver is not picked up within 30 seconds, the fax machine will switch to fax reception.
Page 85: Automatically Switching Between The Fax And An Answering Machine (Tad Reception)
Section 5 Other Features of this Fax Automatically Switching Between the Fax and an Answering Machine (TAD Reception) This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message.
Page 86 Section 5 Other Features of this Fax Your answering machine will answer the call as follows: > If the call is from a telephone, but you do not answer... The functions of the answering machine will engage, your message will be played and the caller will be able to leave a message.
Page 87: Using Different Fax And Telephone Numbers (D.r.d. Reception) [Available In Inch Versions Only]
Section 5 Other Features of this Fax Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only] This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line.
Page 88: Initiating Fax Reception From A Connected Telephone (Remote Switching)
Section 5 Other Features of this Fax Initiating Fax Reception From A Connected Telephone (Remote Switching) Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.
Page 89: Initiating The Reception
Section 5 Other Features of this Fax Initiating the Reception When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure. When a call comes in, the telephone will ring. Pick up the telephone receiver.
Page 90: Allowing The Receiving Party To Initiate Reception (Polling Communication)
Section 5 Other Features of this Fax Allowing the Receiving Party to Initiate Reception (Polling Communication) Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception.
Page 91: Receiving Documents Using Polling Reception
Section 5 Other Features of this Fax Receiving Documents Using Polling > Adding or replacing documents If you want simply to add documents to those already in Reception memory, press the “Add” key. If you want to delete all of the documents currently in memory and replace them with new documents, press the “Overwrite”...
Page 92 Section 5 Other Features of this Fax Enter the fax number of the transmitting party. Press the “Close” key. * You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well.
Page 93: Communicating Using F-Codes (F-Code Based Communication)
Section 5 Other Features of this Fax Communicating Using F-Codes (F-Code Based Communication) F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, such operations as Confidential Communication and Relay Broadcasting –...
Page 94: Communicating Confidentially (F-Code Based Confidential Communication)
Section 5 Other Features of this Fax Communicating Confidentially (F-Code Based Confidential Communication) F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. * In order to use F-Code Based Confidential Communication, both the transmitting and receiving facsimiles must possess F-Code Based Communication and Confidential Communication capabilities.
Page 95 Section 5 Other Features of this Fax Press an unregistered key. If the optional Scanner Kit is installed and you want to * The subaddress will be displayed for all keys that have use the NW-FAX Reception function, press the “On” key. already been registered.
Page 96: Modifying Or Deleting F-Code Confidential Boxes
Section 5 Other Features of this Fax Modifying or Deleting F-Code Press the “Confirm” key. Confidential Boxes Perform the following procedure when you want to modify the registered subaddress or F-Code password for an F-Code Confidential Box, as well as when you want to completely delete If you want to completely delete the F-Code Confidential one of those boxes.
Page 97: Sending Documents Using F-Code Based Confidential Transmission
Section 5 Other Features of this Fax Sending Documents Using F-Code Use the keypad to enter the destination party's fax number. Based Confidential Transmission * You can also enter the fax number using one-touch keys that have been designated for F-Code Based Communication as well.
Page 98: Printing Out Documents From An F-Code Confidential Box
Section 5 Other Features of this Fax Printing Out Documents from an Press the “Password” key. F-Code Confidential Box Perform the following procedure to print out documents that have been received into your F-Code Confidential Box. If the documents are printed out correctly, the data will be deleted from that box. If you are using an F-Code Confidential Box for F-Code Based If necessary, use the keypad to enter the predetermined Bulletin Board Transmission and you want to delete that data,...
Page 99: Printing Out An F-Code Confidential Box List
Section 5 Other Features of this Fax Printing Out an F-Code Confidential Box Press the key that corresponds to the desired F-Code Confidential Box if it is highlighted. If the key is not List highlighted, there are no documents in that box. * If you registered “0000”...
Page 100: Entering Documents Into An F-Code Confidential Box
Section 5 Other Features of this Fax Entering Documents into an F-Code To print out an F-Code Confidential Box List, press the “Yes” key. An F-Code Confidential Box List will be Confidential Box printed out. (inch) Perform the following procedure when you want to enter documents into your F-Code Confidential Box for transmission under the F-Code Based Bulletin Board function.
Page 101 Section 5 Other Features of this Fax Press the “Sub. conf. box Input” [“Scan orig. to box”] key. Select any related transmission settings that you want to use. (inch) * If you are using duplex (2-sided) documents, press the “Duplex TX” key. Refer to “Sending 2-Sided Documents (Duplex Transmission)”...
Page 102: Receiving Documents From An F-Code Based Bulletin Board
Section 5 Other Features of this Fax Receiving Documents from an F-Code Press the “Application” key. The Application screen will appear. Based Bulletin Board (inch) F-Code Based Bulletin Board Communication involves fax communication that uses an F-Code Box (in this fax, called an “F-Code Confidential Box”) that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server, allowing the same documents to be made available and...
Page 103 Section 5 Other Features of this Fax Press the “Subadd.” key. Press the Start key. The reception operation will begin. Press the “On” key. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax.
Page 104: Using A Relay Station To Send Your Documents (F-Code Based Relay Broadcast Communication)
Section 5 Other Features of this Fax Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication) F-Code Based Relay Broadcast Communication involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations.
Page 105 Section 5 Other Features of this Fax Press the “Subaddress relay box” key. Press the “Password” key and enter the 4-digit F-Code password that you want to use for this F-Code Relay Box. (inch) * The password can include any combination of the numerals 0 - 9 and the symbols “*”...
Page 106: Modifying Or Deleting F-Code Relay Boxes
Section 5 Other Features of this Fax Modifying or Deleting F-Code Relay Select whether or not you want the received documents to be printed out at your fax (press the “On” key to have Boxes them printed and the “Off” key to stop print out), and whether or not you want send a Transmission Report regarding the results of the final transmissions to the Perform the following procedure when you want to add or delete...
Page 107: Sending Documents As An F-Code Based Relay Broadcast Transmission
Section 5 Other Features of this Fax Sending Documents as an F-Code If you want to completely delete the F-Code Relay Box, press the “Delete” key and go to the next step. If you want Based Relay Broadcast Transmission to modify the information for that F-Code Relay Box, press the “Change contents”...
Page 108 Section 5 Other Features of this Fax Set the documents you want to transmit. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax.
Page 109: Printing Out An F-Code Relay Box List
Section 5 Other Features of this Fax Printing Out an F-Code Relay Box List To print out an F-Code Relay Box List, press the “Yes” key. An F-Code Relay Box List will be printed out. (inch) Print out this list in order to check the information registered for each F-Code Relay Box.
Page 110: Having Received Faxes Forwarded To Another Fax Number (Fax Forwarding)
Section 5 Other Features of this Fax Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. In order to use Fax Forwarding, the destination and designated hours must be registered here and it is additionally necessary to turn Fax Forwarding ON in advance.
Page 111: Modifying Registered Fax Forwarding Information
Section 5 Other Features of this Fax Modifying Registered Fax Forwarding Select whether or not you want to designate a time for the Fax Forwarding operation to begin and end. To set the Information time, press the “Delayed TX” key and go to the next step. If you do not want to designate a time for the operation to begin and end, press the “All Day”...
Page 112: Turning Fax Forwarding On/Off
Section 5 Other Features of this Fax Turning Fax Forwarding ON/OFF To turn Fax Forwarding ON, press the “ON” key. (inch) In order to use Fax Forwarding, it is necessary to turn it ON in advance. * If you want to cancel the procedure part way through, press the Reset key.
Page 113: Dialing Multiple Destinations As A Group (Group Dial Keys)
Section 5 Other Features of this Fax Dialing Multiple Destinations as a Group (Group Dial Keys) If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the press of a key.
Page 114: Modifying Or Deleting Registered Information
Section 5 Other Features of this Fax Modifying or Deleting Registered Enter the other party's fax numbers. * You can enter the fax numbers using the keypad, Information abbreviated numbers, one-touch keys or the address book. Chain dial keys can be used as well. * If you want to enter multiple fax numbers with the keypad, press the “Next destinat.”...
Page 115 Section 5 Other Features of this Fax If you want to delete the registered one-touch key, press Press the “Close” key. the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change contents”...
Page 116: Dialing With A Group Dial Key
Section 5 Other Features of this Fax Dialing With a Group Dial Key Press the group dial key under which the desired fax numbers are registered. (inch) * You CANNOT use group dial keys in combination with chain dial keys. * You can use group dial keys not only for standard transmission, but also for such operations as Broadcast Transmission and Polling Reception.
Page 117: Printing Out A Group Dial List
Section 5 Other Features of this Fax Printing Out a Group Dial List To print out a Group Dial List, press the “Yes” key. A Group Dial List will be printed out. (inch) Print out this list in order to check the contents of group dial keys currently registered in this fax, such as the registered fax numbers and the group name.
Page 118: Saving Specific Communication Settings As A Single Program (Program Keys)
Section 5 Other Features of this Fax Saving Specific Communication Settings as a Single Program (Program Keys) The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation. It is also possible to use the timer function, etc., when registering a program key.
Page 119 Section 5 Other Features of this Fax If you do NOT want to designate a time of day for the Press the “Finish dest. Set” [“Dest. set”] key. operation to begin, press the “Off” key under “Delayed TX” and go directly to step 7. (inch) Enter a name for the program.
Page 120: Modifying Or Deleting Registered Information
Section 5 Other Features of this Fax Modifying or Deleting Registered If you want to delete the registered program key, press the “Delete” key and then go to the next step. If you want Information to modify the registered information, press the “Change contents”...
Page 121: Using A Program Key
Section 5 Other Features of this Fax Using a Program Key Enter the abbreviated number of an unregistered speed-dial key (001 - 600). * Once a 3-digit number is entered, that number may be changed using the “+” and “-” keys. If the operation involves the transmission of documents, (inch) set the documents you want to transmit.
Page 122: Printing Out A Program Dial List
Section 5 Other Features of this Fax Printing Out a Program Dial List Press the program key under which the desired program is registered. (inch) Print out this list in order to check the content of program keys currently registered in this fax. * If there are no program keys registered in this fax, a Program Dial List will not be printed out.
Page 123 Section 5 Other Features of this Fax To print out a Program Dial List, press the “Yes” key. A Program Dial List will be printed out. (inch) (metric) 5-41...
Page 124: Enabling Communication Only When Certain Passwords Match (Password Check Communication)
Section 5 Other Features of this Fax Enabling Communication Only When Certain Passwords Match (Password Check Communication) Password Check Communication allows you to limit to and from whom fax communication can be accomplished but making it necessary to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Telephone Number and Permit ID) are registered in advance and Password Check Communication is turned ON.
Page 125 Section 5 Other Features of this Fax Press the “Permit Tel No.” [“Permit tel. nr.”] key. Press the “OK” key. The message display will return to the same screen as (inch) was displayed in step 4. If you want to continue registering other Permit Telephone Numbers, repeat steps 4 through 6.
Page 126: Modifying Or Deleting Permit Telephone Numbers
Section 5 Other Features of this Fax Modifying or Deleting Permit Telephone > Deleting a Permit Telephone Number Press the “Yes” key. Numbers The message display will return to the same screen as was displayed in step 2. If you are finished deleting Permit Telephone Numbers, press the Reset key.
Page 127: Registering New Permit Ids
Section 5 Other Features of this Fax Registering New Permit IDs Press an unregistered key. * The information will be displayed for all keys that have already been registered. * You can register up to 5 numbers as Permit IDs in this fax. (inch) * If you want to cancel the procedure part way through, press the Reset key.
Page 128: Modifying Or Deleting Permit Ids
Section 5 Other Features of this Fax Modifying or Deleting Permit IDs > Modifying information Press the Stop/Clear key to delete the old number and then enter the new Permit ID, or use the “ ” and/or “ ” * If you want to cancel the procedure part way through, press the keys to move the cursor to a desired location and reenter Reset key.
Page 129: Turning Password Check Communication On/Off
Section 5 Other Features of this Fax Turning Password Check To turn Password Check ON for transmissions, press the “ON” key under “Send”. Communication ON/OFF (inch) Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished. There are separate settings for controlling transmissions and receptions.
Page 130: Communicating With Encrypted Documents (Encrypted Communication)
Section 5 Other Features of this Fax Communicating with Encrypted Documents (Encrypted Communication) Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself. Those documents are then decrypted and printed out in their original form only after receipt by the receiving party, making this function extremely beneficial for sending strictly confidential information.
Page 131 Section 5 Other Features of this Fax Press the “Encryption key” key. Use the numerals (0 - 9) and the English alphabet (A - Z) * If Restricted Access is turned OFF, go to the next step. that is shown on the touch panel to create the desired If Restricted Access is turned ON, proceed directly to 16-character Encryption Key.
Page 132: Modifying Or Deleting Encryption Keys
Section 5 Other Features of this Fax Modifying or Deleting Encryption Keys > Modifying information Press the Stop/Clear key to delete the old key and then enter the new Encryption Key, or use the “ ” and/or “ ” * If you want to cancel the procedure part way through, press the keys to move the cursor to a desired location and reenter Reset key.
Page 133: Registering New Encryption Boxes
Section 5 Other Features of this Fax Registering New Encryption Boxes Press the “Box” key. (inch) An Encryption Box must be registered in your fax machine in order to receive an Encryption Communication. During that registration procedure, you will also need to select whether or not you want the received documents to be printed out immediately or not.
Page 134 Section 5 Other Features of this Fax Use the keypad to enter the 4-digit number that you want If the optional Scanner Kit is installed and you want to to use as the Encryption Box number. use the NW-FAX Reception function, press the “On” key. If the optional Scanner Kit is not installed, go to the next (inch) step.
Page 135: Modifying Or Deleting Encryption Boxes
Section 5 Other Features of this Fax Modifying or Deleting Encryption Boxes If you want to delete the registered Encryption Box, press the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change * If you want to cancel the procedure part way through, press the contents”...
Page 136: Performing The Operation At The Transmitting Fax
Section 5 Other Features of this Fax Performing the Operation at the Press the Start key. The transmission operation will begin. Transmitting Fax * If the Encryption Key Code designated for the one-touch key is no longer registered in this fax, an error will occur and the transmission will not be completed.
Page 137: Printing Out Documents From An Encryption Box
Section 5 Other Features of this Fax Printing Out Documents from an Press the key that corresponds to the desired Encryption Box if it is highlighted. If the key is not highlighted, there Encryption Box are no documents in that box. * If you registered “0000”...
Page 138: Printing Out An Encryption Key List
Section 5 Other Features of this Fax Printing Out an Encryption Key List To print out an Encryption Key List, press the “Yes” key. An Encryption Key List will be printed out. * If Restricted Access is turned OFF, it is necessary to Print out this list in order to check the contents of Encryption Keys enter the currently registered administrator number currently registered in this fax.
Page 139: Printing Out An Encryption Box List
Section 5 Other Features of this Fax Printing Out an Encryption Box List To print out an Encryption Box List, press the “Yes” key. An Encryption Box List will be printed out. (inch) Print out this list in order to check the information in each Encryption Box as well as data regarding the existence of documents in each respective box.
Page 140: Managing Fax Use By Each Department (Restricted Access)
Section 5 Other Features of this Fax Managing Fax Use by Each Department (Restricted Access) By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of communications initiated –...
Page 141: Using The Fax With Restricted Access Turned On
Section 5 Other Features of this Fax Using the fax with Restricted Access Accessing the Registration Select Screen turned ON... When Restricted Access is Turned ON When Restricted Access is turned ON, it is necessary to enter a When Restricted Access is turned ON, it is necessary to enter the viable ID-code or the registered administrator number in order to registered administrator number in order to access the use the fax machine.
Page 142: Accessing The Application Screen When Restricted Access Is Turned On
Section 5 Other Features of this Fax Accessing the Application Screen When The touch panel will change to the Registration Select screen. Restricted Access is Turned ON (inch) When Restricted Access is turned ON, perform the following procedure in order to access the Application screen (available when you press the “Application”...
Page 143: Accessing The Report Selection Screen When Restricted Access Is Turned On
Section 5 Other Features of this Fax Accessing the Report Selection Screen The Application screen will appear. Perform the desired procedure. When Restricted Access is Turned ON (inch) When Restricted Access is turned ON, perform the following procedure in order to access the Report Selection screen (available when you press the “Print Reports”...
Page 144 Section 5 Other Features of this Fax The keys for reports that can be printed out will appear. Use the keypad to enter the currently registered Press the key for the report that you want to print out. administrator number (4 digits). (inch) (inch) (metric)
Page 145: Checking Transmission/Copy Counts
Section 5 Other Features of this Fax Checking Transmission/Copy Counts Printing Out a Restricted Access Report Perform the following procedure in order to check the number of Print out this report in order to check the details of documents that have been transmitted under an individual ID-code communications occurring under Restricted Access.
Page 146 Section 5 Other Features of this Fax Use the keypad to enter the currently registered Select the ID-code for which you want to print out a administrator number (4 digits). Restricted Access Report by pressing the corresponding key to highlight it. It is possible to select more than one (inch) ID-code.
Page 147: Section 6 Managing Information About Your Fax Communications
Section 6 Managing Information About Your Fax Communications Checking the Result of Each Communication (Communication Result Display) You can use the message display to check certain information regarding the 10 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.
Page 148: Checking The Result Of Receptions
Section 6 Managing Information About Your Fax Communications Checking the Result of Receptions Pressing the “ ” cursor key will display the next previous reception and pressing the “ ” cursor key will change the display back towards the most recent reception. Information for up to 10 of the most recent fax receptions can be (inch) checked in the message display.
Page 149: Printing The Different Management Reports/List (Management Reports/Lists Printout)
Section 6 Managing Information About Your Fax Communications Printing the Different Management Reports/List (Management Reports/Lists Printout) The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.
Page 150: Printing Out A Confirmation Report
Section 6 Managing Information About Your Fax Communications Printing Out a Confirmation Report To print out Confirmation Report, press the “Yes” key. A Confirmation Report will be printed out. (inch) Print out this report in order to check the status of fax communications held in memory in the waiting state.
Page 151: Printing Out A User Setting List
Section 6 Managing Information About Your Fax Communications Printing Out a User Setting List To print out a User Setting List, press the “Yes” key. A User Setting List will be printed out. (inch) Print out this list in order to check the settings made (Line Type, etc.) and other registered information (own name, etc.) in this fax.
Page 152 Section 6 Managing Information About Your Fax Communications...
Page 153 Section 7 Various Settings and Registration Turning Print Out of Each Report ON/OFF (Print Report setting) Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report. Press the Default key.
Page 154: Section 7 Various Settings And Registration
Section 7 Various Settings and Registration Press the “Change #” key. In the screen for step 5, select whether or not you want the Restricted Access Report to be automatically printed out. Press the “On” key to have it printed automatically and the “Off”...
Page 155: Turning The Bulletin Board On/Off (Bulletin Board Setting)
Section 7 Various Settings and Registration Turning the Bulletin Board ON/OFF (Bulletin Board setting) If you use the Bulletin Board function, you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request. (Refer to “Preparing Documents for a Polling Transmission” on page 5-8.) In order to use the Bulletin Board function, it is necessary to turn it ON here in advance.
Page 156: Setting The Number Of Rings [Auto Fax Reception] (Number Of Rings Setting)
Section 7 Various Settings and Registration Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) The number of times the fax will “ring” before an incoming call is answered in the Auto Fax Reception mode, the Auto FAX/TEL Switching mode [this setting is not available in metric models] or the TAD Reception mode can be set here to any number between 1 and 15.
Page 157: Making Volume Settings (Volume Setting)
Section 7 Various Settings and Registration Making Volume Settings (Volume setting) The volume of the alarm, the monitor and the speaker can be adjusted here, or you can make the alarm inaudible. Press the “ ” cursor key until “Set Volume” [“Set the sound volume”] is highlighted.
Page 158: Setting The Document Size For Scanning From The Document Processor (Scan From Dp Setting)
Section 7 Various Settings and Registration Setting the Document Size for Scanning from the Document Processor (Scan from DP setting) Select here whether documents that are set in the Document Processor will be scanned as 8 1/2" x 11" [A4R] or other such standard size paper, or as long documents (in the direction of the paper feed).
Page 159: Setting The Default Transmission Mode (Tx Mode/Default Setting)
Section 7 Various Settings and Registration Setting the Default Transmission Mode (TX Mode/Default setting) You can select which transmission mode, Memory Transmission or Direct Feed Transmission, will be the default setting in this fax. If you select “Dir. Feed Tx” here, the “Dir. Feed Tx” key will be shown in the basic fax screen. * If you want to cancel the procedure part way through, press the Reset key.
Page 160: Selecting The Automatic Reception Mode (Receive Mode Setting)
Section 7 Various Settings and Registration Selecting the Automatic Reception Mode (Receive Mode setting) This fax has 2 or 3 automatic reception modes (depending upon the model version). The inch version of this fax offers the Automatic Fax Reception, Auto FAX/TEL Switching and D.R.D. Reception modes. The metric version contains the Automatic Fax Reception and Auto FAX/TEL Switching modes.
Page 161: Turning Reception Date & Time Print Out On/Off (Rx Date/Time Setting)
Section 7 Various Settings and Registration Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting) Select here whether or not you want information – such as the time of the reception, information related to the transmitting party and the number of pages transmitted –...
Page 162: Selecting The Paper Feed Selection Mode (Fax Paper Feeding Tray Setting)
Section 7 Various Settings and Registration Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) Select here from among the 3 available modes for feeding paper to print out all documents that are received when the fax is in the Fax Operation mode - as well as for printing out reports and lists: the Auto Selection mode, the Fixed Size mode or the Fixed Cassette mode.
Page 163 Section 7 Various Settings and Registration Select the desired paper size and then proceed directly to step 8. Select the desired drawer. Press the “Close” key.If you are finished making settings, press the Reset key to return to the initial mode. 7-11...
Page 164: Turning Duplex Reception On/Off (Duplex Rx Setting)
Section 7 Various Settings and Registration Turning Duplex Reception ON/OFF (Duplex RX setting) The Duplex Unit turns paper over inside the fax machine so that printing can be accomplished on the back side of the paper as well (Duplex Reception function). When the width of each page received is exactly the same, the documents will be printed onto the front and back sides of that size of paper.
Page 165: Turning 2 In 1 Reception On/Off (2 In 1 Rx Setting)
Section 7 Various Settings and Registration Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting) If 2 in 1 reception is turned ON and two 5 1/2" x 8 1/2" [A5] size pages are received in a row during the same reception, those 2 pages will be printed onto a single sheet of 11"...
Page 166: Turning Remote Diagnosis On/Off (Remote Diagnosis Setting)
Section 7 Various Settings and Registration Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting) Especially if trouble occurs in this fax in which it is necessary to call for service, it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble.
Page 167: Registering The Remote Test Id (Remote Test Id Setting)
Section 7 Various Settings and Registration Registering the Remote Test ID (Remote Test ID setting) If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register here in advance the Remote Test ID that they designate for you. * A previously registered Remote Test ID can also be modified by performing the following procedure.
Page 168: Turning Manual Paper Feed On/Off ("Bypass Feeding" Setting)
Section 7 Various Settings and Registration Turning Manual Paper Feed ON/OFF (“Bypass feeding” setting) Select here whether or not you want to use the Multi-Bypass to feed paper for printing our received faxes. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Press the Default key.
Page 169: Section 8 Optional Equipment
Section 8 Optional Equipment Optional Memory By adding 8 MB of optional memory, the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode. In addition, you will be able to store a greater number of documents into memory (for transmission or through reception).
Page 170 Section 8 Optional Equipment...
Page 171: Section 9 Network Fax Settings (Option)
Section 9 Network FAX Settings (Option) This section contains explanations on the Network FAX functions available when the optional Scanner Kit is installed on this Fax machine and in particular on the setup procedure and settings to be performed on the machine. As the contents of the settings will differ according to the environment of the computer connected to this machine, make sure to read the explanations corresponding to your computer environment and to perform the appropriate procedure.
Page 172: Performing The Setup Procedure
Section 9 Network FAX Settings (Option) Performing the Setup Procedure In order to use the Network FAX functions, the following setup procedure needs to be performed. (1) Connecting the fax machine and the computer [Example connection] Connect the shielded network cable (100 BASE-TX or 10 BASE-T) to the fax machine.
Page 173: Connecting The Fax Machine And The Computer
Section 9 Network FAX Settings (Option) Connecting the Fax Machine and the Computer Turn the power switch OFF ( ) and remove the power plug from the wall outlet. Note: Always make sure to turn the power switch of the fax machine OFF ( ) before connecting the network cable.
Page 174: Making The Initial Settings On The Fax Machine
Section 9 Network FAX Settings (Option) Making the Initial Settings on the Fax Machine Registering the Network FAX Reception Press the “Change #” key. Settings Turn this setting ON in order to perform Network FAX Reception. The received documents can also be printed with this machine. * If you want to cancel the procedure part way through, press the Reset key.
Page 175: Turning The Save Transmitted Documents Function On/Off
Section 9 Network FAX Settings (Option) Turning the Save Transmitted Select whether you want to save the documents or not by pressing either the “On” or “Off” key, as appropriate. Documents Function ON/OFF (inch) Perform this procedure to select whether you want to save the transmitted documents on the server computer (the computer on which the provided Scanner File Utility is installed) or not.
Page 176: Selecting The File Type
Section 9 Network FAX Settings (Option) Selecting the File Type Press the “PDF” or “TIFF” key. (inch) Perform this procedure to select the file type in which the documents for transmission, or of received documents, will be saved in the server computer (the computer on which the provided Scanner File Utility is installed).
Page 177: Registering The Network Fax Information
Section 9 Network FAX Settings (Option) Registering the Network FAX Information Register the following items when you want to use the Network FAX functions. • File name (Transmission/Reception)...For registering the default file name when documents which have been transmitted or received using the Network FAX functions are saved in the designated folder.
Page 178 Section 9 Network FAX Settings (Option) Registering the file name (factory default setting: “RX” and Registering the IP address or host name “TX”) Press the “IP addr./Host name” key. Press the “File name” key. (inch) (inch) (metric) (metric) Enter the IP address (numerals) or the host name (using If you want to register the file name for received faxes, the English alphabet or numerals).
Page 179 Section 9 Network FAX Settings (Option) Registering the administrator's e-mail address Once you are finished entering the administrator's e-mail address, press the “End” key. The message display will Press the “Admin. E-mail ad.” key. return to the same screen as was displayed in step 11. (inch) Press the “Account”...
Page 180 Section 9 Network FAX Settings (Option) Use the keypad to enter the currently registered Registering the save folder number (factory default setting: administrator number (4 digits). “RX001” and “TX001”) * The factory default administrator number is either Press the “Saving Folder No.” [“No.of save folder”] key. “3100”...
Page 181 Section 9 Network FAX Settings (Option) Press the “Save Tx. original” key and use the keypad to enter the save folder number for transmitted documents in the same manner as you did for received documents. (inch) (metric) * “Clear” key: Press this key when you want to reenter the number.
Page 182: Printing Out A Network Fax Settings List
Section 9 Network FAX Settings (Option) Printing Out a Network FAX Settings List Print out this list in order to check the information registered for the Network FAX functions, such as the Network FAX Reception settings, the auto print out setting, the save folder number, etc. * If you want to cancel the procedure part way through, press the Reset key.
Page 183: Section 10 Reference Information
Section 10 Reference Information Specifications Type ................Optional FAX Kit Compatibility ..............Group 3 Line Requirement ............Subscription telephone line Transmission Speed............Within 3 seconds (33600 bps, JBIG, ITU-T #1 chart) Modem Speed ..............33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/4800/2400 Data Compression............JBIG/MMR/MR/MH Error Correction............. ECM Maximum Document Dimensions.........
Page 184: Character Input Screens
Section 10 Reference Information Character Input Screens When entering your self-station name and the destination name under a speed-dial key, the available characters and symbols as well as the input screen itself will differ depending upon the language being used. The following indicate the layouts of the keys for each screen. English (Inch version) Uppercase input Numbers &...
Page 185: Paper Size And Priority Feed Chart (Inch Version)
Section 10 Reference Information Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Page 186: Paper Size And Priority Feed Chart (Metric Version)
Section 10 Reference Information Paper Size and Priority Feed Chart (Metric version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case. Received Document Size Order of Selection...
Page 187: Menu Flow Charts
Section 10 Reference Information Menu Flow Charts The following charts represent the flow of the message display when the “function” keys on the touch panel (“Application”, “Register” and “Print Report”) are touched, as well as when the Default key is pressed. Refer to this chart as a reference when operating the FAX. “Register”...
Page 188 Section 10 Reference Information Default key “FAX default” key Type of Phone Line (Inch version only) TTI Transmission ON/OFF Report Print Out ON/OFF Password Check Communication ON/OFF FAX Forwarding ON/OFF Bulletin Board Function ON/OFF Number of Rings (Auto FAX Reception) Volume Settings Document Size for Scanning from the Document Processor TX mode default...
Page 189: Error Code Tables
Section 10 Reference Information Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report. Refer to the following tables for a more detailed explanation of the error. * If an error occurs during communication at a transmission speed of 33600 bps, the “U”...
Page 190 Section 10 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U01600 A communication error occurred during reception at high transmission speed. Perform reception procedures again after having the transmitting party lower the transmission speed. U01700 A communication error occurred during transmission at high transmission speed. Perform transmission U01720 procedures again.
Page 191 Section 10 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U03600 The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to receive documents from that party’s F-Code Box, but was unsuccessful because the F-Code password that you entered did not match the one registered in the transmitting party’s FAX.
Page 192 Section 10 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U14000 A reception from an F-Code box was attempted, but was unsuccessful because the memory in your FAX machine has become full. Print out data from memory and try again or abandon the F-Code Based Confidential Reception attempt.
Page 193: Index
Section 10 Reference Information Index Abbreviated Dialing ............. 2-19 Editing a Communication in Memory .........3-14 Abbreviated Numbers ............1-18 Encrypted Communication ...........5-48 Accessing the Application Screen When Restricted Access is Encryption Box List ..............5-57 Turned ON ................5-60 Encryption Key ..............5-48 Accessing the Registration Select Screen When Restricted Entering Characters .............2-11 Access is Turned ON ............
Page 194 Section 10 Reference Information Remote Switching ..............5-6 Changing the Remote Switching Number ...... 5-6 Initiating the Reception ........... 5-7 Management Reports/Lists Printout ........6-3 Remote Test ID setting ............7-15 Manual Fax Reception ............3-20 Restricted Access ..............5-58 Manual Fax Transmission ...........
Page 196: Declaration Of Conformity
DECLARATION OF CONFORMITY 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity characteristics of information technology equipment EN55024 Limits and methods of measurement for radio interference characteristics of information technology equipment...
Page 197: Network Compatibility Declaration
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 04R00 General Advisory Note • AN 05R01 AN for D, E, GR, P and N •...
Page 198 CAUTION! The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT! Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß...
Page 200 2003.10 3HZ80130A...

This manual is also suitable for:

Km-c850d Dcc 2526 Dcc 2526d Km-c850 Km-2630

Kyocera KM-C2630D Operation Manual

Important! Please Read It First

Section 1 Fax Operation

(Names of Parts / Preparations / Features and Functions of this Fax)

Section 2 Fax Operation (Basic Use)

Section 3 Fax Operation (Various Functions)

Section 4 Troubleshooting

Section 5 Other Features of this Fax

Section 6 Managing Information about Your Fax Communications

Section 7 Various Settings and Registration

Section 8 Optional Equipment

Section 9 Network FAX Settings (Option)

Section 10 Reference Information

Quick Links

Operation Guide

Troubleshooting

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Summary of Contents for Kyocera KM-C2630D