Scanning And Faxing; Scanning Software - Xerox 6505/N Evaluator Manual

Evaluating Productivity

Scanning and Faxing

Consider the benefits of paperless work processes.
Scanning and faxing powers the conversion
of paper to electronic documents, enabling
digital distribution and archiving of hard-copy
documents for increased workflow efficiency
and reduced consumables usage. Additional
tools let you manage documents and convert
scanned images into editable files.
Phaser and WorkCentre small-business-
® ®
class multifunction printers include powerful
scanning capabilities and helpful features
that streamline office-work processes for busy
individuals and small workteams.
Scan file formats
Phaser and WorkCentre multifunction print-
ers allow you to specify the file format into
which the scanned document is converted for
greater flexibility and to ensure compatibility
with potential recipients.
Scanning capabilities
Scan to PC / Mac
Scan a document at the multifunction printer
and route the digital file directly to your work-
station via USB connection.
Scan to USB memory device
A standard USB port on the front of the
Phaser or WorkCentre multifunction printer
accepts any removable USB memory device.
Scanned documents can be saved directly to
the USB memory device for increased docu-
ment portability.
12 Xerox Phaser and WorkCentre Small-Business-Class Color Printers and Multifunction Printers Evaluator Guide
Scan to Email
Send scanned documents to multiple email
recipients at the same time directly from the
multifunction printer. This helpful productiv-
ity feature eliminates the need to scan a
file to your workstation and emailing the
scanned document as an attachment.
Scan to Network
For fast and easy digital archiving, Phaser
and WorkCentre multifunction printers with
the Scan to Network capability allow you
to transfer scanned documents over your
network directly to a host server or computer
using a specified network protocol, such as
FTP or SMB.
Color scanning
Multifunction printers with color scanning
capability allow your color documents to
retain their full-color characteristics when
scanned at the device.
LDAP support
The Lightweight Directory Access Protocol,
or LDAP, enables the multifunction printer
to retrieve recipients' contact information
directly from your network, eliminating the
need to manually enter email addresses and
fax numbers at the device.

Scanning software

Xerox Scan to PC Desktop
®
Phaser and WorkCentre multifunction print-
ers either include or offer Xerox Scan to PC
Desktop software, which enables a robust set
of scanning capabilities, such as converting
documents into editable Word or Excel files.
Faxing capabilities
Xerox multifunction printers help you con-
solidate office devices without sacrificing the
powerful faxing capabilities you rely on as an
important communication tool.
Walk-up fax
With walk-up fax capability, the multifunction
printer operates as a traditional fax machine,
using a standard telephone connection and
33.6 Kbps transmission speed.
LAN fax
Multifunction printers with LAN fax function-
ality let you fax documents directly from your
workstation via the print driver.
Fax forward to email
With fax forward to email, incoming fax
transmissions can be automatically routed
directly to your email inbox for convenient
fax receipt any place with Internet access.
Fax forward
Allows you to forward received faxes to other
fax machines for easy distribution.
Fax resolution
The fax resolution for each multifunction
printer is specified as the maximum number
of dots per inch (dpi).
Color fax send/receive
software
®
The multifunction printer has the ability to
send and/or receive color faxes for clearer
communications.
Secure fax receive
When a fax containing sensitive information
is received by the multifunction printer, it
stays in memory until the intended recipient
enters a password at the device and allows
the document to print.