Sealing And Sending An E-Mail Message; Viewing A Sealed E-Mail Message; Using Privacy Manager In A Microsoft Office 2007 Document - HP ProBook 6445b - Notebook PC User Manual

3. Click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Sign and
Send.
4. Authenticate using your chosen security login method.

Sealing and sending an e-mail message

Sealed e-mail messages that are digitally signed and sealed (encrypted) can only be viewed by people
you choose from your Trusted Contacts list.
To seal and send an e-mail message to a Trusted Contact:
1. In Microsoft Outlook, click New or Reply.
2. Type your e-mail message.
3. Click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Seal for
Trusted Contacts and Send.
4. Authenticate using your chosen security login method.

Viewing a sealed e-mail message

When you open a sealed e-mail message, the security label is displayed in the heading of the e-mail.
The security label provides the following information:
●
Which credentials were used to verify the identity of the person who signed the e-mail
●
The product that was used to verify the credentials of the person who signed the e-mail

Using Privacy Manager in a Microsoft Office 2007 document

NOTE: Privacy Manager can be used only with Microsoft Office 2007 documents.
After you install your Privacy Manager Certificate, a Sign and Encrypt button is displayed on the right
side of the toolbar of all Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents. When
you click the down arrow next to Sign and Encrypt, you can choose from the following options:
●
Sign Document—This option adds your digital signature to the document.
●
Add Signature Line Before Signing (Microsoft Word and Microsoft Excel only)—By default, a
signature line is added when a Microsoft Word or Microsoft Excel document is signed or encrypted.
To turn this option off, click Add Signature Line to remove the check mark.
●
Encrypt Document—This option adds your digital signature and encrypts the document.
●
Remove Encryption—This option removes encryption from the document.
●
Open the Privacy Manager software—Certificates, Trusted Contacts, and Settings options allow
you to open the Privacy Manager software to add, view, or change current settings. Refer to
Managing Privacy Manager Certificates on page
Configuring Privacy Manager for Microsoft Office on page 51
50 Chapter 8 Privacy Manager for HP ProtectTools (select models only)
42, Managing Trusted Contacts on page
for more information.
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