Removing Encryption From A Microsoft Office Document; Sending An Encrypted Microsoft Office Document; Viewing A Signed Microsoft Office Document - HP ProBook 4325s - Notebook PC User Manual

NOTE:
names.
5. Click OK.
If you later decide to edit the document, follow the steps in
document on page
in this section to encrypt the document again.

Removing encryption from a Microsoft Office document

When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are no
longer required to authenticate to open and view the contents of the document.
To remove encryption from a Microsoft Office document:
1. Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document.
2. Authenticate using your chosen security logon method.
3. Click the Home menu.
4. Click the down arrow next to Sign and Encrypt and then click Remove Encryption.

Sending an encrypted Microsoft Office document

You may attach an encrypted Microsoft Office document to an e-mail message without signing or
encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted document
just as you normally would a regular e-mail with an attachment.
However, for optimum security, it is recommended that you encrypt the e-mail when attaching a signed
or encrypted Microsoft Office document.
To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow
these steps:
1. In Microsoft Outlook, click New or Reply.
2. Type your e-mail message.
3. Attach the Microsoft Office document.
4. Refer to

Viewing a signed Microsoft Office document

NOTE: You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft
Office document.
When a signed Microsoft Office document is opened, a Digital Signature icon displays in the status bar
at the bottom of the document window.
1. Click the Digital Signatures icon to toggle display of the Signatures dialog, which displays the
name of all users who signed the document and the date each user signed it.
2. To view additional details about each signature, right-click a name in the Signatures dialog and
select Signature Details.
To select multiple Trusted Contact names, hold down the
55. When the encryption is removed, you can edit the document. Follow the steps
Sealing and sending an e-mail message on page 52
ctrl key and click the individual
Removing encryption from a Microsoft Office
for further instructions.
General tasks 55