Related Manuals for Lexmark 26A0000 - C 540n Color Laser Printer
Summary of Contents for Lexmark 26A0000 - C 540n Color Laser Printer
- Page 1 C54x Series User's Guide www.lexmark.com Machine type(s): 5025 Model(s): 210, 230, 410, 430, 43W, 439, n01, n02, dnw, xd1, xd2, dn1, dn2, gd1, gd2, dw1, dw2, dt1, dt2, gt1, gt2...
-
Page 2: Table Of Contents
Contents Safety information..................5 Learning about the printer................7 Thank you for choosing this printer!......................7 Finding information about the printer......................7 Selecting a location for the printer......................8 Printer configurations..........................9 Understanding the printer control panel....................12 Additional printer setup................13 Installing internal options........................13 Installing hardware options........................21 Attaching cables............................23 Verifying printer setup..........................23 Setting up the printer software.......................24... - Page 3 Supported paper sizes, types, and weights.....................50 Printing......................55 Printing a document..........................55 Printing specialty documents........................56 Printing from a flash drive........................60 Printing photos from a PictBridge-enabled digital camera..............61 Printing information pages........................61 Canceling a print job..........................62 Understanding printer menus..............64 Menus list..............................64 Supplies menu............................64 Paper menu.............................65 Reports..............................73 Network/Ports............................75 Settings..............................81...
- Page 4 24x paper jam............................124 250 paper jam............................124 Troubleshooting..................125 Understanding printer messages......................125 Solving basic printer problems......................131 Solving printing problems........................131 Solving option problems........................135 Solving paper feed problems.........................137 Solving print quality problems......................138 Solving color quality problems......................148 Contacting Customer Support.......................152 Notices.....................153 Product information..........................153 Edition notice............................153 Power consumption..........................157 Index......................167 Contents...
-
Page 5: Safety Information
Safety information CAUTION—POTENTIAL INJURY: See the enclosed Safety Sheet before making any cable or electrical connection. Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. Do not place or use this product near water or wet locations. CAUTION—POTENTIAL INJURY: This product uses a laser. - Page 6 SAVE THESE INSTRUCTIONS. Safety information...
-
Page 7: Learning About The Printer
Finding information about the printer What are you looking for? Find it here Initial setup instructions: Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web • Connecting the printer site at http://support.lexmark.com. •... -
Page 8: Selecting A Location For The Printer
What are you looking for? Find it here The latest supplemental information, updates, and technical Lexmark Support Web site— support: http://support.lexmark.com • Documentation Note: Select your region, and then select your product to view the appropriate support site. • Driver downloads Support telephone numbers and hours of operation for •... -
Page 9: Printer Configurations
102 mm (4 in.) 508 mm (20 in.) 152 mm (6 in.) 76 mm (3 in.) 254 mm (10 in.) Printer configurations Basic model Note: Your printer model may have come with a 650-sheet duo drawer. Learning about the printer... -
Page 10: Fully Configured Model
Standard exit bin Standard 250-sheet tray (Tray 1) Manual feeder Printer control panel Fully configured model The following illustration shows a fully configured printer model with a 650-sheet duo drawer and an optional 550-sheet tray: Note: Some printer models may not support the optional 550-sheet tray. Learning about the printer... - Page 11 Standard 250-sheet tray (Tray 1) 650-sheet duo drawer with integrated multipurpose feeder (Tray 2) Optional 550-sheet tray Learning about the printer...
-
Page 12: Understanding The Printer Control Panel
Understanding the printer control panel Menus Back Stop Item Description Display Shows messages that communicate the status of the printer Select Press to initiate action on a menu item. Indicator light Indicates the printer status: • Off—The printer is off. •... -
Page 13: Additional Printer Setup
Additional printer setup Installing internal options CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. -
Page 14: Accessing The System Board To Install Internal Options
Accessing the system board to install internal options CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. - Page 15 Gently pull the cover away from the printer, and then remove it. Use the illustration below to locate the appropriate connector. Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. Additional printer setup...
- Page 16 Flash memory card connector Memory card connector Additional printer setup...
-
Page 17: Installing A Memory Card
Installing a memory card The system board has one connector for an optional memory card. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. - Page 18 Open both latches on the connector completely. Unpack the memory card. Note: Avoid touching the connection points along the edge of the card. Align the notches on the memory card with the ridges on the connector. Push the memory card straight into the connector until it snaps into place. Make sure each latch fits over the notch located on either side of the memory card.
-
Page 19: Installing A Flash Memory Card
Reinstall the system board access cover. Installing a flash memory card CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. - Page 20 Unpack the memory card. Note: Avoid touching the connection points along the edge of the card. Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures the metal pins line up correctly as well. Plastic pins Metal pins Push the card firmly into place.
-
Page 21: Installing Hardware Options
Reinstall the system board cover. Installing hardware options Installing an optional tray or drawer The printer supports two additional input sources: an optional 550-sheet tray and a 650-sheet duo drawer (Tray 2) with an integrated multipurpose feeder. Note: Some printer models may not support the optional 550-sheet tray. CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely. - Page 22 Align a 650-sheet duo drawer with the optional 550-sheet tray, and then lower it into place. Align the printer with the 650-sheet duo drawer, and then lower the printer into place. Install the dust covers. Note: Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.
-
Page 23: Attaching Cables
Attaching cables Connect the printer to the computer using a USB cable or an Ethernet cable. A USB port requires a USB cable. Be sure to match the USB symbol on the cable with the USB symbol on the printer. Match the appropriate Ethernet cable to the Ethernet port. -
Page 24: Setting Up The Printer Software
Double-click the Install Printer and Software icon. Follow the instructions on the computer screen. Using the World Wide Web Go to the Lexmark Web site at www.lexmark.com. From the Drivers & Downloads menu, click Driver Finder. Select your printer, and then select your operating system. -
Page 25: Updating Available Options In The Printer Driver
Updating available options in the printer driver Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs. For Windows users Open the Printers folder: Click , or click Start and then click Run. -
Page 26: Setting Up Wireless Printing
Setting up wireless printing Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Encryption Protocol (WEP) and Wi-Fi Protected Access (WPA) are types of security used on a network. Information you will need to set up the printer on a wireless network Note: Do not connect the installation or network cables until prompted to do so by the setup software. - Page 27 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer Make sure the printer and computer are fully on and ready. Do not connect the USB cable until instructed to do so on the screen. Insert the Software and Documentation CD.
-
Page 28: Installing The Printer On A Wireless Network (Macintosh)
Follow the instructions on the computer screen to complete the software installation. Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your installation. To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step 8 for each computer. - Page 29 Under Collections, select Bonjour or Rendezvous, and then double-click the printer name. Note: The application is referred to as Rendezvous in Mac OS X version 10.3, but is now called Bonjour by Apple Computer. From the main page of the Embedded Web Server, navigate to the page where the wireless settings information is stored.
-
Page 30: Installing The Printer On A Wired Network
Add the printer: For IP printing: In Mac OS X version 10.5 or later From the Apple menu, choose System Preferences. Click Print & Fax. Click +. Select the printer from the list. Click Add. In Mac OS X version 10.4 and earlier From the Finder desktop, choose Go >... -
Page 31: For Windows Users
Before you install the printer on a wired network, make sure that: • You have completed the initial setup of the printer. • The printer is connected to your network with the appropriate type of cable. For Windows users Insert the Software and Documentation CD. Wait for the Welcome screen to appear. - Page 32 Type the user password, and then click OK. All the necessary software is installed on the computer. Click Restart when installation is complete. Add the printer: • For IP printing: In Mac OS X version 10.5 or later From the Apple menu, choose System Preferences. Click Print &...
- Page 33 Select the printer from the list. Click Add. Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your system support person for assistance. Additional printer setup...
-
Page 34: Minimizing Your Printer's Environmental Impact
Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of... -
Page 35: Conserving Supplies
(from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper. Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. -
Page 36: Saving Energy
Check your first draft for accuracy Before printing or making multiple copies of a document: • Use the preview feature, which you can select from the Print dialog or the Lexmark Toolbar, to see how the document will look before you print it. •... -
Page 37: Adjusting Power Saver
Choose Reduce printer noise. • You may notice a reduction in processing speed. • Printer engine motors do not start until a job is ready to print. You may notice a short delay before the first page is printed. • Fans run at a reduced speed or are turned off. -
Page 38: Recycling
The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your area. When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the box. -
Page 39: Loading Paper And Specialty Media
Loading paper and specialty media This section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray and the 650-sheet duo drawer with an integrated multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays. -
Page 40: Setting The Paper Size And Type
Press Press the arrow buttons until Custom Type <x> or another custom name appears, and then press Submitting changes appears, followed by Paper Menu. Press , and then press to return to the Ready state. Setting the paper size and type Make sure that the printer is on and Ready appears. -
Page 41: Loading The Standard 250-Sheet Tray
Press the arrow buttons until the correct unit of measure appears, and then press Submitting changes appears, followed by the Universal Setup menu. Press , and then press to return to the Ready state. Specify the paper height and width Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the printer to support the size, including support for standard features such as duplex printing and printing multiple pages on one sheet. - Page 42 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being loaded. Note: Use the size indicators on the bottom of the tray to help position the guide. If the paper is longer than A4 or letter size, push the green tab at the back of the tray to extend it. Flex the sheets back and forth to loosen them, and then fan them.
-
Page 43: Loading The 650-Sheet Duo Drawer
Make sure the paper guides are secure against the edges of the paper. Note: Make sure that side guides are placed tightly against the edges of the paper so that the image is registered properly on the page. Insert the tray. If a different type or size of paper was loaded than the type or size previously loaded in the tray, change the Paper Type or Paper Size setting for the tray from the printer control panel. -
Page 44: Using The Multipurpose Feeder
Using the multipurpose feeder Push the feeder release latch to the left to open the multipurpose feeder. Grasp the extension, and pull it straight out until it is fully extended. Prepare the paper for loading. • Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface. - Page 45 Stack height limiter Width guides Size indicators Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack. • Load paper, card stock, and transparencies with the recommended print side facedown and the top edge entering first.
-
Page 46: Using The Manual Feeder
Using the manual feeder The standard 250-sheet tray has an integrated manual feeder that can be used to print on different types of paper one sheet at a time. Load one sheet of paper facedown into the center of the manual feeder. Notes: •... - Page 47 Loading paper and specialty media...
-
Page 48: Paper And Specialty Media Guidelines
Paper and specialty media guidelines Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available at http://support.lexmark.com. Paper guidelines Paper characteristics The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock. -
Page 49: Storing Paper
Fiber content Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton possesses characteristics that can negatively affect paper handling. Selecting paper Using appropriate paper prevents jams and helps ensure trouble-free printing. -
Page 50: Supported Paper Sizes, Types, And Weights
Supported paper sizes, types, and weights The following tables provide information on standard and optional input sources and the sizes, types, and weights of print media they support. Note: For an unlisted paper size, select the closest larger listed size. Paper sizes supported by the printer Notes: •... -
Page 51: Paper Types Supported By The Printer
Paper size Dimensions 250-sheet tray Optional Multipurpose Manual 550-sheet tray feeder feeder 148 x 210 mm Universal (5.8 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.) 76 x 127 mm (3 x 5 in.) up to 216 x 356 mm (8.5 x 14 in.) 7 3/4 Envelope 98 x 191 mm... -
Page 52: Paper Types And Weights Supported By The Printer
Paper Card stock Transparencies* Envelopes Paper labels * Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, the manual feeder, and the multipurpose feeder. Paper types and weights supported by the printer Notes: • Your printer model may have a 650-sheet duo drawer, which consists of a 550-sheet tray and an integrated 100-sheet multipurpose feeder. - Page 53 For 60 to 176 g/m (16 to 47 lb bond) paper, we recommend grain long fibers. Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the 250-sheet tray, manual feeder, and multipurpose feeder. The pressure sensitive area must enter the printer first.
-
Page 54: Paper Capacities
Paper capacities Input capacities Notes: • Your printer model may have a 650-sheet duo drawer, which consists of a 550-sheet tray and an integrated 100-sheet multipurpose feeder. The 550-sheet tray part of the 650-sheet duo drawer supports the same paper as the optional 550-sheet tray. -
Page 55: Printing
Printing Printing a document Printing a document Load paper into a tray or feeder. From the printer control panel Paper menu, set the Paper Size/Type to match the loaded paper. Send the print job: For Windows users With a document open, click File Print. Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed. -
Page 56: Printing Specialty Documents
Printing specialty documents Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available on http://support.lexmark.com. Tips on using letterhead Page orientation is important when printing on letterhead. Use the following table to determine which direction to... -
Page 57: Tips On Using Transparencies
To prevent print quality problems, avoid getting fingerprints on the transparencies. • Before loading transparencies, fan the stack to prevent sheets from sticking together. • We recommend Lexmark part number 70X7240 for letter-size transparencies and Lexmark part number 12A5010 for A4-size transparencies. Printing... -
Page 58: Tips On Using Envelopes
Note: Use only paper label sheets. Vinyl, pharmacy, and dual-sided labels are not supported. For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at http://support.lexmark.com. When printing on labels: •... -
Page 59: Tips On Using Card Stock
• Do not use labels with exposed adhesive. • Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label. • Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.) away from edges is recommended. -
Page 60: Printing From A Flash Drive
A USB port is located on the printer control panel of some models. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx. Many flash drives are tested and approved for use with the printer. For more information, visit the Lexmark Web site at www.lexmark.com. -
Page 61: Printing Photos From A Pictbridge-Enabled Digital Camera
Printing photos from a PictBridge-enabled digital camera Insert one end of the USB cable into the camera. Note: Use only the USB cable that came with your camera. Insert the other end of the USB cable into the USB port on the front of the printer. Notes: •... -
Page 62: Canceling A Print Job
Printing a directory list A directory list shows the resources stored in flash memory. Make sure the printer is on and Ready appears. From the printer control panel, press Press the arrow buttons until Reports appears, and then press Press the arrow buttons until Print Directory appears, and then press After the directory list prints, Ready appears. - Page 63 Select the job to cancel. From the keyboard, press Delete. From the Windows taskbar: When you send a job to print, a small printer icon appears in the right corner of the taskbar. Double-click the printer icon. A list of print jobs appears in the printer window. Select a job to cancel.
-
Page 64: Understanding Printer Menus
Understanding printer menus Menus list Supplies Menu Paper Menu Reports Network/Ports Settings Cyan Cartridge Default Source Menu Settings Page Active NIC General Settings Magenta Cartridge Size/Type Device Statistics Network Menu Setup Menu Yellow Cartridge Paper Texture Network Setup Page USB Menu Finishing Menu Black Cartridge Paper Weight... -
Page 65: Paper Menu
Paper menu Default Source menu Menu item Description Default Source Sets a default paper source for all print jobs Tray <x> Notes: MP Feeder • Tray 1 (standard tray) is the factory default setting. Manual Paper • The 650-sheet duo drawer must be installed in order for MP Feeder or Tray Manual Env 2 to appear as a menu setting in the Paper menu. - Page 66 Menu item Description Tray <x> Type Specifies the type of paper loaded in each tray Plain Paper Notes: Glossy Paper • Plain Paper is the factory default setting for Tray 1. Custom Type <x> is the Card Stock factory default setting for all other trays. Transparency •...
- Page 67 Menu item Description MP Feeder Type Specifies the type of paper loaded in the multipurpose feeder Plain Paper Notes: Glossy Paper • The 650-sheet duo drawer must be installed in order for MP Feeder to Card Stock appear as a menu setting in the Paper menu. Transparency •...
-
Page 68: Paper Texture Menu
Menu item Description Manual Envelope Size Specifies the size of the envelope being manually loaded 7 3/4 Envelope Note: 10 Envelope is the US factory default setting. DL Envelope is the 9 Envelope international factory default setting. 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope... - Page 69 Menu item Description Bond Texture Specifies the relative texture of the paper loaded Rough Note: Rough is the factory default setting. Smooth Normal Envelope Texture Specifies the relative texture of the envelopes loaded Normal Note: Normal is the factory default setting. Smooth Rough Letterhead Texture...
-
Page 70: Paper Weight Menu
Paper Weight menu Menu items Definition Plain Weight, Glossy Weight, Bond Weight, Letterhead Weight, Identifies the relative weight of the paper loaded Preprinted Weight, or Colored Weight Note: Normal is the factory default setting. Normal Light Heavy Transparency Weight Identifies the relative weight of the transparencies loaded Normal Light... -
Page 71: Paper Loading Menu
Menu items Definition Rough/Cotton Paper Weight Identifies the relative weight of the rough/cotton paper loaded Normal Notes: • Normal is the factory default setting. • Settings appear only if rough/cotton paper is supported. Custom <x> Identifies the relative weight of the custom paper type loaded Normal Light... -
Page 72: Custom Types Menu
Menu item Description Heavy Paper Loading Determines the paper loading direction for all jobs that specify Heavy Paper as the paper type Duplex Note: Off is the factory default setting. Rough/Cotton Loading Determines the paper loading direction for all jobs that specify Rough/Cotton as the paper type Duplex Note: Off is the factory default setting. -
Page 73: Reports
Universal Setup menu Menu item Description Units of Measure Identifies the units of measure Inches Notes: Millimeters • Inches is the US factory default setting. • Millimeters is the international factory default setting. Portrait Width Sets the portrait width 3–14.17 inches Notes: 76–360 mm •... -
Page 74: Device Statistics Menu
Device Statistics menu Menu item Description Device Statistics Prints a report containing printer statistics such as supply information and details about printed pages Note: The page prints when this item is selected. Network Setup Page menu Menu item Description Network Setup Page Prints a report containing information about the network settings, such as TCP/IP address information Notes:... -
Page 75: Network/Ports
Network/Ports Active NIC menu Menu item Description Active NIC Shows the print server Auto Notes: <list of available network cards> • Auto is the factory default setting. • This menu item appears only if an optional network card is installed. Network menu Menu item Description... -
Page 76: Reports Menu
Menu item Description Mac Binary PS Sets the printer to process Macintosh binary PostScript print jobs Auto Notes: • Auto is the factory default setting. • The Off setting filters print jobs using the standard protocol. • The On setting processes raw binary PostScript print jobs. Network Setup Sets printer settings on jobs sent through a network port Reports... -
Page 77: Tcp/Ip Menu
Menu item Description Banner Page Allows the printer to print a banner page Note: Off is the factory default setting. TCP/IP menu Note: This menu is available only for network models or printers attached to print servers. This menu is available from the Network/Ports menu: Network/Ports ... -
Page 78: Ipv6 Menu
IPv6 menu Note: The Internet Protocol version 6 (IPv6) menu is available only for network models or printers attached to print servers. This menu is available from the Network/Ports menu: Network/Ports Network Menu IPv6 Menu item Description Enable IPv6 Enables IPv6 in the printer Note: On is the factory default setting. -
Page 79: Appletalk Menu
Menu item Description View Signal Quality Lets you view the quality of the wireless connection View Security Mode Lets you view the encryption method for the wireless connection AppleTalk menu This menu is available from the Network/Ports menu: Network/Ports Network Menu AppleTalk Menu item Description Activate... - Page 80 Menu item Description NPA Mode Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol Auto Notes: • Auto is the factory default setting. • Changing this setting from the printer control panel and then exiting the menus causes the printer to restart.
-
Page 81: Settings
Settings General Settings menu Menu item Description Display Language Sets the language of the text appearing on the display English Note: All languages may not be available for all printers. Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portugues Suomi Russian Polski Magyar... - Page 82 Menu item Description Run Initial Setup Instructs the printer to run the setup wizard Notes: • Yes is the factory default setting. • After completing the setup wizard by selecting Done at the Country select screen, the default setting becomes No. Alarms Sets an alarm to sound when the printer requires operator intervention...
-
Page 83: Setup Menu
Menu item Description Print Recovery Specifies whether the printer reprints jammed pages Jam Recovery Notes: Auto • Auto is the factory default setting. The printer reprints jammed pages unless the memory required to hold the pages is needed for other printer tasks. •... -
Page 84: Finishing Menu
Menu item Description Download Target Sets the storage location for downloads Notes: Flash • RAM is the factory default setting. • Storing downloads in flash memory places them in permanent storage. Downloads remain in flash memory even when the printer is turned off. •... - Page 85 Menu item Description Blank Pages Specifies whether blank pages are inserted in a print job Do Not Print Note: Do Not Print is the factory default setting. Print Collate Stacks the pages of a print job in sequence when printing multiple copies Off (1,1,1,2,2,2) Notes: On (1,2,1,2,1,2)
-
Page 86: Quality Menu
Menu item Description Orientation Specifies the orientation of a multiple-page sheet Auto Note: Auto is the factory default setting. The printer chooses between portrait and Landscape landscape. Portrait N-up Border Prints a border around each page image when using N-up (pages-sides) None Note: None is the factory default setting. - Page 87 Menu item Description Color Saver Reduces the amount of toner used for graphics and images. The amount of toner used for text is not reduced. Notes: • Off is the factory default setting. • On overrides Toner Darkness settings. RGB Brightness Adjusts brightness in color outputs -6–6 Notes:...
- Page 88 Menu item Description Manual Color Customizes the RGB color conversions RGB Image Available selections for each setting are: RGB Text Vivid RGB Graphics sRGB Display Display—True Black sRGB Vivid Notes: • sRGB Display is the factory default setting for RGB Image. This applies a color conversion table to an output that matches the colors displayed on a computer monitor.
-
Page 89: Utilities Menu
Utilities menu Menu item Description Format Flash Formats the flash memory. Flash memory refers to the memory added by installing an optional flash memory card in the printer. Warning—Potential Damage: Do not turn off the printer while the flash memory is formatting. -
Page 90: Postscript Menu
Menu item Description Annotations Prints annotations in a PDF Do Not Print Note: Do Not Print is the factory default setting. Print PostScript menu Menu item Description Print PS Error Prints a page containing the PostScript error Note: Off is the factory default setting. Font Priority Establishes the font search order Resident... - Page 91 Menu item Description Font Name Identifies a specific font and the option where it is stored Courier Notes: • Courier is the factory default setting. • Courier shows the font name, font ID, and storage location in the printer. The font source abbreviation is R for Resident, F for Flash, and D for Download.
- Page 92 Menu item Description PCL Emulation Settings Sets the printer to print on A4-size paper A4 Width Notes: 198 mm • 198 mm is the factory default setting. 203 mm • The 203-mm setting sets the width of the page to allow the printing of eighty 10-pitch characters.
-
Page 93: Image Menu
Image menu Menu item Description Auto Fit Selects the optimal paper size, scaling, and orientation Notes: • On is the factory default setting. • The On setting overrides scaling and orientation settings for some images. Invert Inverts bi-tonal monochrome images Notes: •... -
Page 94: Flash Drive Menu
Menu item Description Layout Determines the maximum number of images that can be printed on one side of the paper Auto Notes: 2 Up • Auto is the factory default setting. 3 Up • If both the printer and the PictBridge-enabled digital camera have a value for 4 Up this setting, the camera value always supersedes the printer value. -
Page 95: Maintaining The Printer
Maintaining the printer Periodically, certain tasks are required to maintain optimum print quality. Storing supplies Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you are ready to use them. Do not expose supplies to: •... -
Page 96: Ordering Supplies
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies dealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact the place where you purchased the printer. -
Page 97: Ordering Imaging Kits
Part name Part number C540 and C543 C544 C546 Black Extra High Yield C544X1KG Return Program Toner Cartridge Cyan Extra High Yield C544X1CG Return Program Toner Cartridge Magenta Extra High C544X1MG Yield Return Program Toner Cartridge Yellow Extra High Yield C544X1YG Return Program Toner Cartridge... -
Page 98: Replacing Supplies
Ordering a waste toner bottle When 82 Replace Waste Toner appears, order a replacement waste toner box. The waste toner box must be replaced when 82 Replace Waste Toner appears. Part name Part number Waste toner bottle C540X75G Replacing supplies Replacing the waste toner box Replace the waste toner box when 82 Replace waste toner appears. - Page 99 Unpack the replacement waste toner box. Grasp the front door at the sides, and then pull it toward you. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. Open the top door by sliding the button forward.
- Page 100 Press the green levers on each side of the waste toner box, and then remove it. Place the waste toner box in the enclosed packaging. For more information, see “Recycling Lexmark products” on page 38. Insert the new waste toner box.
-
Page 101: Replacing A Black And Color Imaging Kit
Close the top door. Close the front door. Replacing a black and color imaging kit Replace the black and color imaging kit when 31.yy Defective Imaging Kit appears. Grasp the front door at the sides, and then pull it toward you. CAUTION—HOT SURFACE: The inside of the printer might be hot. - Page 102 Open the top door by sliding the button forward. Remove the toner cartridges by lifting the handles, and then gently pulling them away from the imaging kit. Remove the right side cover. Maintaining the printer...
- Page 103 Press the green levers on each side of the waste toner box, and then remove it. Lift the blue levers on the imaging kit, and then pull it toward you. Press down on the blue levers, grasp the green handles on the sides, and then pull the imaging kit out. Warning—Potential Damage: Do not touch the underside of the imaging kit.
- Page 104 Insert the yellow, cyan, magenta, and black developer units. Note: Make sure each developer unit is inserted into a matching color slot. Place the used black and color imaging kit in the enclosed package. For more information, see “Recycling Lexmark products” on page 38. Maintaining the printer...
- Page 105 Align and insert the imaging kit. Gently, but firmly push the blue levers down until the imaging kit drops into place. Replace the waste toner box. Maintaining the printer...
- Page 106 Replace the right side cover. Replace the toner cartridges. Close the top door. Maintaining the printer...
-
Page 107: Replacing A Toner Cartridge
Cartridge appears. The printer will not continue printing until the specified cartridge is replaced. Warning—Potential Damage: Damage caused by use of a non-Lexmark toner cartridge is not covered under warranty. Note: Degraded print quality may result from using non-Lexmark toner cartridges. - Page 108 Remove the toner cartridge by lifting the handle, and then gently pulling it away from the imaging kit. Align the new toner cartridge, and then press down until it clicks into place. Maintaining the printer...
-
Page 109: Replacing A Developer Unit
Close the top door. Replacing a developer unit Replace a developer unit when a print quality defect occurs. Note: When a developer unit is replaced, you must manually calibrate the color. For more information, see “Color misregistration” on page 148. Grasp the front door at the sides, and then pull it toward you. - Page 110 Remove the toner cartridges by lifting the handles and then gently pulling them away from the imaging kit. Remove the right side cover. Press the green levers on each side of the waste toner bottle, and then remove it. Maintaining the printer...
- Page 111 Remove the used developer unit. Place the used developer unit in the enclosed package. For more information, see “Recycling Lexmark products” on page 38. Unpack the replacement developer unit, and leave the packaging on. Gently shake the developer unit from side to side.
- Page 112 Remove the red shipping cover from the developer unit. Insert the developer unit. Align and insert the imaging kit. Maintaining the printer...
- Page 113 Gently, but firmly push the blue levers down until the imaging kit drops into place. Replace the waste toner box. Replace the right side cover. Maintaining the printer...
-
Page 114: Cleaning The Exterior Of The Printer
Replace the toner cartridges. Close the top door. Close the front door. Cleaning the exterior of the printer Make sure that the printer is turned off and unplugged from the wall outlet. CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding. -
Page 115: Moving The Printer
Wipe only the outside of the printer, making sure to include the standard exit tray. Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer. Make sure the standard exit tray is dry before beginning a new print job. Moving the printer Before moving the printer CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained... -
Page 116: Administrative Support
Administrative support Restoring the factory default settings Menu settings marked with an asterisk (*) indicate the active settings. You can restore the original printer settings, often referred to as the factory default settings. If you want to retain a list of the current menu settings for reference, then print a menu settings page before you restore the factory default settings. -
Page 117: Setting Up E-Mail Alerts
Setting up e-mail alerts You can have the printer send you an e-mail when the supplies are getting low or when the paper needs to be changed, added, or unjammed. To set up e-mail alerts: Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. - Page 118 Enter the IP addresses of the source and target printers. Note: To add additional target printers, click the Add Target IP button. Click Copy Printer Settings. Administrative support...
-
Page 119: Clearing Jams
Clearing jams Jam error messages appear on the printer control panel display and include the area of the printer where the jam occurred. When there is more than one jam, the number of jammed pages is displayed. Avoiding jams The following hints can help you avoid jams: Paper tray recommendations •... -
Page 120: Understanding Jam Numbers And Locations
Understanding jam numbers and locations When a jam occurs, a message indicating the jam location appears. Open doors and covers, and remove trays to access jam locations. Jam number Access point To access the jam 250-sheet tray (Tray 1) and manual Open the front door, and then feeder remove any jams. -
Page 121: 200-202 And 230 Paper Jams
200–202 and 230 paper jams If the jam is in the paper tray: Grasp the handle, and pull the standard 250-sheet tray (Tray 1) and manual feeder out. Remove the jam. Note: Make sure all paper fragments are removed. Insert the tray. Press If the jam is inside the printer: Grasp the front door at the side handholds, and then pull it toward you to open it. - Page 122 If the jam is visible, remove the jammed paper. Note: Make sure all paper fragments are removed. If the jam is in the fuser area, grasp the green lever, and then pull the fuser cover toward you Hold the fuser cover down, and then remove the jammed paper. The fuser cover closes when released.
-
Page 123: 231 And 235 Paper Jams
Note: Make sure all paper fragments are removed. Close the front door. Press 231 and 235 paper jams Grasp the front door at the side handholds, and then pull it toward you to open it. Remove the jam. Load the tray with the correct paper size. Insert the tray. -
Page 124: 24X Paper Jam
24x paper jam Grasp the handle, and pull the optional 550-sheet tray out. Note: The optional 550-sheet tray is not available on all printer models. Remove the jammed paper. Note: Make sure all paper fragments are removed. Insert the tray. Press 250 paper jam Push the lever in the multipurpose feeder down to access the jammed paper. -
Page 125: Troubleshooting
Troubleshooting Understanding printer messages Calibrating The printer is adjusting the color. Wait for the message to clear. Close door Close the upper and lower doors. Insert Tray <x> Insert the specified tray into the printer. Reload printed pages in Tray <x> •... - Page 126 Load <input src> with <type> <size> Try one or more of the following: • Load the paper tray or other source with the correct paper type and size. • Press , and then press to cancel the print job. Load single sheet feeder with <custom type name> Try one or more of the following: •...
-
Page 127: Remove Paper From Standard Output Bin
Remove paper from standard output bin Remove the stack of paper from the standard exit bin. Remove packaging material Check for and remove any packaging materials from the toner cartridges. Unsupported USB device, please remove Remove the unrecognized USB device. Unsupported USB hub, please remove Remove the unrecognized USB hub. -
Page 128: Short Paper
32.yy Replace Unsupported <color> Cartridge Replace the unsupported toner cartridge with a supported one. 34 Short paper The paper in the selected tray is too short for the current print job. Try one or more of the following: • Load the appropriate paper in the tray. •... -
Page 129: Defective Flash Detected
• Install additional printer memory. 39 Complex page, some data may not have printed Try one or more of the following: • Press the arrow buttons until Continue appears, and then press to clear the message and continue printing. • Cancel the current print job. -
Page 130: Standard Usb Port Disabled
Try one or more of the following: • Press to clear the message and continue printing. • Turn the power off and then back on to reset the printer. • Upgrade (flash) the network firmware in the printer or print server. 56 Standard USB port disabled Try one or more of the following: •... -
Page 131: Solving Basic Printer Problems
82 Replace waste toner box Replace the waste toner bottle, and then press to clear the message. 82 Waste toner box missing Replace the waste toner bottle, and then press to clear the message. 82 Waste toner box nearly full Press to clear the message. -
Page 132: Error Message About Reading Usb Drive Appears
Contact your system support person to make sure the network is functioning correctly. Copies of the printer software are also available on the Lexmark Web site at http://support.lexmark.com. USB,... -
Page 133: Job Takes Longer Than Expected To Print
Job takes longer than expected to print These are possible solutions. Try one or more of the following: EDUCE THE COMPLEXITY OF THE PRINT JOB Eliminate the number and size of fonts, the number and complexity of images, and the number of pages in the job. HANGE THE ROTECT SETTING TO From the printer control panel, press... -
Page 134: Large Jobs Do Not Collate
SE THE SAME APER IZE AND APER YPE SETTINGS • Print a menu settings page and compare the settings for each tray. • If necessary, adjust the settings from the Paper Size/Type menu. Note: The multipurpose feeder does not automatically sense the paper size. You must set the size from the Paper Size/Type menu. -
Page 135: Solving Option Problems
Solving option problems Settings chosen from the software program or application can change or override settings chosen from the printer control panel. If an option is not functioning, then make sure it is selected in the software as well as the printer control panel. -
Page 136: Memory Card
If the paper tray is listed on the menu settings page, but paper jams when it enters or exits the tray, then it may not be properly installed. Reinstall the paper tray. For more information, see the hardware setup documentation that came with the paper tray, or go to http://support.lexmark.com to view the paper tray instruction sheet. Memory card Make sure the memory card is securely connected to the printer system board. -
Page 137: Solving Paper Feed Problems
Solving paper feed problems Paper frequently jams These are possible solutions. Try one or more of the following: HECK THE PAPER Use recommended paper and specialty media. For more information, see “Paper and specialty media guidelines” on page 48. AKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the multipurpose feeder. -
Page 138: Solving Print Quality Problems
Solving print quality problems Isolating print quality problems To help isolate print quality problems, print the print quality test pages: Turn the printer off. From the printer control panel, press and hold and the right arrow button while turning the printer on. Release both buttons when the clock animation appears. -
Page 139: Clipped Images
Clipped images Try one or more of the following: HECK THE GUIDES Move the width and length guides in the tray to the correct positions for the paper size loaded. HECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: From the printer control panel Paper menu, check the Paper Size setting. -
Page 140: Gray Background
The imaging kit may be defective. If Black and color imaging kit life warning orBlack imaging kit life warning appears, replace the imaging kit. Gray background ABCDE ABCDE ABCDE HECK THE ONER ARKNESS SETTING Select a lighter Toner Darkness setting: •... -
Page 141: Paper Curl
Light colored line, white line, or incorrectly colored line These are possible solutions. Try one or more of the following: TONER CARTRIDGE MAY BE DEFECTIVE Replace the defective toner cartridge. HE IMAGING KIT MAY BE DEFECTIVE Replace the imaging kit. Note: The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. -
Page 142: Print Is Too Dark
These are possible solutions. Try one or more of the following: HE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY • Load paper from a fresh package. • Store paper in its original wrapper until you use it. HECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray: From the printer control panel Paper menu, check the Paper Type setting. - Page 143 Press the arrow buttons until Quality menu appears, and then press Press the arrow buttons until Color Adjust appears, and then press Calibrating appears. HECK THE DARKNESS BRIGHTNESS AND CONTRAST SETTINGS The Toner Darkness setting is too dark, the RGB Brightness setting is too dark, or the RGB Contrast setting is too high. •...
-
Page 144: Print Is Too Light
Print is too light These are possible solutions. Try one or more of the following: ALIBRATE THE COLOR The printer automatically calibrates the colors whenever a new imaging kit is detected. If a cartridge is replaced, then you can calibrate the colors manually: From the printer control panel, press From the Admin menu, press the arrow buttons until Settings appears, and then press Press the arrow buttons until Quality menu appears, and then press... -
Page 145: Repeating Defects
HECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray. From the printer control panel Paper menu, check the Paper Type setting. Before sending the job to print, specify the correct type setting: •... -
Page 146: Skewed Print
Notes: • The printer has two types of imaging kits: a black and color imaging kit, and a black imaging kit. The black and color imaging kit contains cyan, magenta, yellow, and black. The black imaging kit contains black only. •... -
Page 147: Toner Rubs Off
Toner rubs off These are possible solutions. Try one or more of the following: HECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray: From the printer control panel, check the Paper Type setting from the Paper menu. Before sending the job to print, specify the correct type setting: •... -
Page 148: Solving Color Quality Problems
Transparency print quality is poor HECK THE TRANSPARENCIES Use only transparencies recommended by the printer manufacturer. HECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray: From the printer control panel, check the Paper Type setting from the Paper menu. Before sending the job to print, specify the correct type setting: •... -
Page 149: Faq About Color Printing
EMOVE AND REINSTALL THE TONER CARTRIDGES Remove the toner cartridges, and then reinstall them. ALIBRATE THE COLOR The printer will automatically calibrate the colors whenever a new imaging kit is detected. If a cartridge is replaced, then you can calibrate the colors manually: From the printer control panel, press From the Admin menu, press the arrow buttons until Settings appears, and then press Press the arrow buttons until Quality menu appears, and then press... - Page 150 Why doesn't the printed color match the color I see on the computer screen? The color conversion tables used in Auto Color Correction mode generally approximate the colors of a standard computer monitor. However, because of technology differences that exist between printers and monitors, there are many colors that can also be affected by monitor variations and lighting conditions.
- Page 151 Manual Color menu Object type Color conversion tables RGB Image • Vivid—Produces brighter, more saturated colors and may be applied to all incoming color formats. RGB Text • sRGB Display—Produces an output that approximates the colors RGB Graphics displayed on a computer monitor. Black toner usage is optimized for printing photographs.
-
Page 152: Contacting Customer Support
You need to know your printer model type and serial number. For more information, see the label on the inside top front cover of the printer. The serial number is also listed on the menu settings page. In the U.S. or Canada, call 1-800-539-6275. For other countries or regions, visit the Lexmark Web site at http://support.lexmark.com. -
Page 153: Notices
The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. -
Page 154: United States Government Rights
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device, use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294 for USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations. -
Page 155: Modular Component Notice
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local sales office phone number. Static sensitivity notice This symbol identifies static-sensitive parts. -
Page 156: Energy Star
ENERGY STAR Any Lexmark product bearing the ENERGY STAR emblem on the product or on a start-up screen is certified to comply with Environmental Protection Agency (EPA) ENERGY STAR requirements as configured when shipped by Lexmark. Temperature information Ambient temperature 15.6-32.2°C (60-90°F) -
Page 157: Power Consumption
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous power draws may be substantially higher than the average. Values are subject to change. See www.lexmark.com for current values. Power Saver This product is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to the Sleep Mode. -
Page 158: Industry Canada Compliance Statement
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA. The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative. -
Page 159: Notice To Users In The European Union
Compliance is indicated by the CE marking. The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA. The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative. - Page 160 Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only. The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA. The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative.
-
Page 161: Statement Of Limited Warranty
—Is manufactured from new parts, or new and serviceable used parts, which perform like new parts —Is, during normal use, free from defects in material and workmanship If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair or replacement (at Lexmark's option). -
Page 162: Limitation Of Liability
Remarketer or Lexmark, or ship it prepaid and suitably packaged to a Lexmark designated location. You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated location. - Page 163 ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES. This is true even if you advise Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any claim by you based on a third party claim.
- Page 164 Lexmark that cannot be excluded or modified. If any such provisions apply, then to the extent Lexmark is able, Lexmark hereby limits its liability for breach of those provisions to one of the following: providing you a replacement copy of the Software Program or reimbursement of the price paid for the Software Program.
- Page 165 DFARS 252.227-7014 and in similar FAR provisions (or any equivalent agency regulation or contract clause). CONSENT TO USE OF DATA. You agree that Lexmark, its affiliates, and agents may collect and use information you provide in relation to support services performed with respect to the Software Program and requested by you.
- Page 166 License Agreement, any other written agreement signed by you and Lexmark relating to your Use of the Software Program). To the extent any Lexmark policies or programs for support services conflict with the terms of this License Agreement, the terms of this License Agreement shall control.
-
Page 167: Index
Index from Windows 55 Numerics 250-sheet tray (standard) cables, attaching loading 41 Ethernet 23 Eco-Mode setting 36 30.yy <color> Toner Cart USB 23 Embedded Web Server 116 Missing 127 Calibrating 125 copying settings to other 31.yy Defective Imaging Kit 127 calling Customer Support 152 printers 117 31.yy Replace black and color... - Page 168 Load <input src> with <custom Network Reports 76 string> 125 Network Setup Page 74 General Settings menu 81 Load <input src> with <custom type Paper Loading 71 green settings name> 125 Paper Size/Type 65 Quiet Mode 36 Load <input src> with <size> 125 Paper Texture 68 guidelines Load <input src>...
- Page 169 preprinted forms 49 poor transparency quality 148 printer messages recycled 34 print irregularities 141 30.yy <color> Toner Cart selecting 49 print is too dark 142 Missing 127 selecting weight 70 print is too light 144 31.yy Defective Imaging Kit 127 setting size 40 print quality test pages 138 31.yy Replace black and color...
- Page 170 139 using 34 color misregistration 148 recycling TCP/IP menu 77 dark lines 139 Lexmark packaging 38 tips gray background 140 Lexmark products 38 labels, paper 58 light colored line, white line, or toner cartridges 38 transparencies 57...
- Page 171 print irregularities 141 print is too dark 142 print is too light 144 print quality test pages 138 repeating defects 145 skewed print 146 solid color pages 146 toner fog or background shading 146 toner rubs off 147 toner specks 147 uneven print density 148 troubleshooting, printer options flash memory card 136...