Konica Minolta bizhub 601 User Manual
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Konica Minolta bizhub 601 User Manual

Fax driver operations
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User's Guide [Fax Driver Operations]

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  • Page 1 User’s Guide [Fax Driver Operations]...
  • Page 2 Introduction Introduction Thank you for purchasing this machine. If the optional fax kit is installed on this machine, faxes can be sent directly from Windows-compatible computers. This User’s Guide contains details of the fax driver functions that can be used to send faxes and descriptions of their operations and precautions.

  • Page 3: Table Of Contents

    Introduction Contents Introduction Contents ..................................x-2 About this manual..............................x-4 Contents ..............................x-4 Product notation ............................x-4 Screen images in this user’s guide ......................x-4 Explanation of manual conventions ......................x-5 User’s Guides................................x-6 Printed manual ............................x-6 User’s Guide CD manuals ........................x-6 Overview Printer controller........................... 1-2 1.1.1 Role of the printer controller ........................1-2 1.1.2 Flow of the PC-FAX operation........................1-3...
  • Page 4 Introduction Setting up the fax driver (Windows) Sending a fax............................3-2 3.1.1 Fax operations ............................3-2 3.1.2 Selecting a recipient from the phone book ....................3-3 3.1.3 Specifying the transmission settings ......................3-5 3.1.4 Creating a fax cover sheet........................3-5 Settings..............................3-8 3.2.1 Common settings .............................3-8 3.2.2 FAX tab ..............................3-9 3.2.3...

  • Page 5: Introduction

    Introduction About this manual Contents This manual consists of the following chapters. Chapter 1 Overview Chapter 2 Installing the fax driver Chapter 3 Setting up the fax driver (Windows) Chapter 4 Troubleshooting Chapter 5 Appendix Chapter 6 Index Product notation The Name and Product name Notation bizhub 751/601, printer main body, and...

  • Page 6: Explanation Of Manual Conventions

    Introduction Explanation of manual conventions Fax Driver...

  • Page 7: User's Guides

    Introduction User’s Guides This machine is provided with printed manuals and PDF manuals on the User’s Guide CD. Printed manual Quick Guide [Copy/Print/Fax/Scan/Box Operations] This manual contains operating procedures and descriptions of the most frequently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be followed for safe use of the machine.

  • Page 8: Overview

    Overview...

  • Page 9: Printer Controller

    Overview Overview Printer controller The printer controller is a device that allows this machine to be used as a printer. The printing functions provided by the printer controller can also be used to perform PC-FAX operations, which allow a fax to be sent from a computer.

  • Page 10: Flow Of The Pc-Fax Operation

    Overview 1.1.2 Flow of the PC-FAX operation Conventionally, faxes are sent by loading an original into a fax machine and sending it. With the fax driver, you can send a fax directly from your computer without using any paper (PC-FAX transmission).

  • Page 11: Operating Environment

    Overview Operating environment The system requirements for using this printing system and the interfaces used for connection are explained below. 1.2.1 Compatible computers and operating systems Check that the computer being connected meets the following conditions. Windows Item Operating environment Operating System 32bit editions Windows NT Workstation 4.0/Server 4.0 (Service Pack 6 or later)

  • Page 12: Setting Up The System

    Overview Setting up the system In order to use this printing system, it must first be set up. Setup consists of connecting this machine to a computer and installing the fax driver onto the computer being used. Detail This manual describes the setup method of network connection only for Port9100/IPP/IPPS that will be installed by the installer, and LPR/Port9100 that will be installed by "Add Printer Wizard"...

  • Page 13: Installing The Fax Driver

    Installing the fax driver...

  • Page 14: Connection And Installation Procedures

    Installing the fax driver Installing the fax driver Connection and installation procedures In order to use this printing system, the fax driver must be installed. The fax driver is a program that controls the processing of data for output. Install the fax driver onto the computer from the provided CD-ROM. The installation procedure for the Windows fax driver differs depending on which operating system is used and how this machine is connected to the computer.

  • Page 15: Windows Vista/Server 2008/7

    Installing the fax driver 2.1.2 Windows Vista/Server 2008/7 Setup method Connection method Refer to Connection Network Port9100 "Automatic installation using the installer" on page 2-4 method that connection Select the connection method in the course of installation. IPP/IPPS can be set up Select "Normal Printing"...

  • Page 16: Automatic Installation Using The Installer

    Installing the fax driver Automatic installation using the installer If this installer is used, this machine is automatically detected to determine whether it is connected by USB or is on the same TCP/IP network as the computer, and the fax driver can be installed at the same time as the necessary printer driver.
  • Page 17 Installing the fax driver Insert the printer driver CD-ROM into the computer’s CD-ROM drive. – Check that the installer starts up, and then continue with step 2. – If the installer does not start up, open the printer driver folder on the CD-ROM and double-click "Setup.exe"...
  • Page 18 Installing the fax driver Select this machine, and then click the [Next] button. – If the connection of this machine cannot be recognized, the machine will not be listed. When this occurs, select "Specify the Printer/MFP Except for the Above. (IP Address, Host Name)", and then specify this machine directly.
  • Page 19 Installing the fax driver In the Finish Installing Drivers dialog box, click the [Finish] button. This completes the fax driver installation. Note In the Finish Installing Drivers dialog box, installation items can be confirmed and settings can be changed. [Review]: Check the installation settings. [Rename Printer]: Change the printer name.

  • Page 20: Installing The Fax Driver Using The Add Printer Wizard

    Installing the fax driver Installing the fax driver using the Add Printer Wizard As an example, the following describes the installation procedure via a network connection (LPR/Port9100). When using the LPR/Port9100 printing, specify the port during the printer driver installation process. Detail For installation procedures via other network connections (SMB, IPP/IPPS and Web Service print), refer to the User’s Guide [Print Operations (IC-208)].
  • Page 21 Installing the fax driver For Windows XP, click "Add a printer" on the "Printer Tasks" menu. For Windows Server 2003, double-click the "Add Printer" icon. Windows XP Windows Server 2003 The Add Printer Wizard starts up. Click the [Next] button. Select "Local printer attached to this computer", and then click the [Next] button.
  • Page 22 Installing the fax driver In the "Printer Name or IP Address" box, enter the IP address for this machine, and then click the [Next] button. – If the Additional Port Information Required dialog box appears, go to step 10. – If the Finish screen appears, go to step 13.

  • Page 23: For Windows Vista/Server 2008/7

    Installing the fax driver Follow the on-screen instructions. – When the Windows logo test and Digital Signature dialog box appears, click the [Continue Anyway] button. When installation is complete, make sure that the icon of the installed printer appears in the Printers and Faxes window.
  • Page 24 Installing the fax driver – In Windows 7/Server 2008 R2, click [Add a printer] on the toolbar. The "Add Printer Wizard" appears. Click "Add a local printer". The Select a Printer Port dialog box appears. Click "Create a new port", and select "Standard TCP/IP Port". Click the [Next] button.

  • Page 25: For Windows 2000/Nt 4.0

    Installing the fax driver Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. – Select the specified folder according to the printer driver to be used, the operating system, and the language.
  • Page 26 Installing the fax driver In the screen for selecting the printer connection, select "Local Printer". Click the [Next] button. A screen for specifying ports appears. Click "Create a new port", and then select "Standard TCP/IP Port" for the type of port. –...
  • Page 27 Installing the fax driver Click the [Next] button. Follow the on-screen instructions. – When the Digital Signature dialog box appears, click the [Yes] button. When installation is complete, make sure that the icon of the installed printer appears in the Printers window.

  • Page 28: Installing The Fax Driver Using Plug And Play

    Installing the fax driver Installing the fax driver using Plug and Play 2.4.1 For Windows XP/Server 2003 After using a USB cable to connect this machine to a computer, turn the computer on. – Do not disconnect or connect the cable while the computer is starting up. Insert the printer driver CD-ROM into the computer’s CD-ROM drive.

  • Page 29: Installing The Fax Driver When Connecting The Machine

    Installing the fax driver When installation is complete, make sure that the icon for the installed printer is displayed in the "Printers" or "Devices and Printers" window. Note If the fax driver is not correctly installed, the driver must be updated using "Update Driver ...". For details, refer to "Updating the driver after connecting this machine"...

  • Page 30: Updating The Driver After Connecting This Machine

    Installing the fax driver Updating the driver after connecting this machine In Windows 7, if this machine is connected without first installing the fax driver, the machine will not know which is correct driver. In this case, the driver must be updated using "Update Driver ...". Open the "Devices and Printers"...

  • Page 31: For Windows 2000

    Installing the fax driver 2.4.3 For Windows 2000 Note When using a USB connection, the local interface kit is required. After using a USB cable to connect this machine to a computer, turn on the computer. – Do not disconnect or connect the cable while the computer is starting up. Insert the printer driver CD-ROM into the computer’s CD-ROM drive.

  • Page 32: Uninstalling The Fax Driver

    Installing the fax driver Uninstalling the fax driver If it becomes necessary to delete the fax driver, for example, when you want to reinstall the fax driver, follow the procedure below to delete the driver. 2.5.1 Uninstallation by an uninstallation program If the fax driver was installed with an installer, the delete function of the fax driver is included.
  • Page 33 Installing the fax driver – In Windows 7/Server 2008 R2, select "View devices and printers" from "Hardware and Sound". When "Control Panel" is displayed in Icon View, double-click "Devices and Printers". – If "Printers and Faxes" does not appear in the Start menu in Windows XP/Sever 2003, open the Control Panel from the Start menu, select "Printers and Other Hardware", and then select "Printers and Faxes".

  • Page 34: Setting Up The Fax Driver (Windows)

    Setting up the fax driver (Windows)

  • Page 35: Sending A Fax

    Setting up the fax driver (Windows) Setting up the fax driver (Windows) Sending a fax 3.1.1 Fax operations Reminder To use the fax function, you must install the optional fax kit onto this machine. Detail For details on the fax function of this machine, refer to the User’s Guide [Network Scan/Fax/Network Fax Operations].

  • Page 36: Selecting A Recipient From The Phone Book

    Setting up the fax driver (Windows) – Change the transmission mode as necessary. ECM: Specifies the ECM (Error Correction Mode). If the "V.34 Mode" check box is selected, the "ECM" check box cannot be cleared. International Transmission Mode: Slows the speed when sending faxes overseas. Select this check box if errors occur when sending faxes overseas.
  • Page 37 Setting up the fax driver (Windows) Select "Personal List" or "Group" from the list on the left side of the dialog box to display the desired recipient in "Personal Information". – Click the [Find] button to specify the conditions to search for a recipient. Select the name of the recipient you want to send a fax to, and then click the [Add Recipients] button.

  • Page 38: Specifying The Transmission Settings

    Setting up the fax driver (Windows) 3.1.3 Specifying the transmission settings When sending a fax, you can specify the transmission settings in the Fax Mode Details dialog box that appears when the [Fax Mode Setting Details] button is clicked in the FAX Transmission Popup dialog box. Print Recipient File: Prints the document after a fax was sent.
  • Page 39 Setting up the fax driver (Windows) Click the [Settings] button. The FAX Cover Sheet Settings dialog box appears. Select the size of the cover sheet from the "Cover Size" drop-down list. On the Basic tab, specify the format of the cover sheet and subject of the fax. –...
  • Page 40 Setting up the fax driver (Windows) – Up to 40 separate cover sheets can be created if "Change Each Recipient" is selected. – Even if "Change Each Recipient" is selected, the first recipient is displayed as a sample in "Preview". –...

  • Page 41: Settings

    Setting up the fax driver (Windows) Settings 3.2.1 Common settings The following describes the common settings and buttons that are displayed on all tabs. Button Function Click this button to close the dialog box and apply any settings that have been changed.

  • Page 42: Fax Tab

    Setting up the fax driver (Windows) 3.2.2 FAX tab Item Function Resolution Specifies the fax resolution. Print Recipient File Prints the document after the fax was sent. Timer Send Sets the transmission time. By clicking the [Reflect Current Time] button, the current time set on the computer is displayed in the "Send Time"...

  • Page 43: Settings Tab

    Setting up the fax driver (Windows) 3.2.7 Settings tab Item Function EMF Spool Specify whether to perform EMF Spool. Display Constraint Message Displays a message when functions that cannot be specified at the same time were enabled from the fax driver. Display paper set in Print Uses the paper that was added in "Server Properties"...

  • Page 44: Specifying The Fax Tab Settings

    Setting up the fax driver (Windows) Specifying the FAX tab settings Resolution: Specifies the fax resolution. If the resolution is increased, the transmission time may take longer. Print Recipient File: Prints the document after a fax was sent. When sending a fax, this function can be specified when specifying the transmission settings.

  • Page 45: Specifying The Basic Tab Settings

    Setting up the fax driver (Windows) Specifying the Basic tab settings Original Orientation: Specifies the orientation of the original. Original Size: Specifies the paper size of the original. Paper Size: Specifies the output paper size of the recipient. Automatically enlarges or reduces when the Original Size setting is changed.

  • Page 46: Specifying The User Authentication Settings

    Setting up the fax driver (Windows) 3.4.2 Specifying the user authentication settings If the user authentication settings have been specified on this machine, you must enter a user name and password. Note If a fax is sent using a user name or password that is not a registered account on this machine, or if a fax is sent without selecting a user under "User Authentication", the operation is not authenticated by this machine and the job is canceled.

  • Page 47: Specifying The Account Track Settings

    Setting up the fax driver (Windows) 3.4.3 Specifying the account track settings If the account track settings have been specified on this machine, you must enter a department name and password. Note If a fax is sent using a department name or password that is not a registered account on this machine, or if a fax is sent without "Account Track"...

  • Page 48: Specifying The Layout Tab Settings

    Setting up the fax driver (Windows) Specifying the Layout tab settings Combination: Prints multiple pages on one page, or prints one sheet of an original divided on multiple pages. Details can be specified by clicking the [Combination Details] button. Skip Blank Pages: Does not print blank pages in the data. 3.5.1 Printing multiple pages on one page (N in 1, Poster Mode) You can specify whether to print multiple pages of text on one page with N in 1 printing, or print one sheet...

  • Page 49: Specifying The Stamp/Composition Tab Settings

    Setting up the fax driver (Windows) Specifying the Stamp/Composition tab settings 3.6.1 Sending with an watermark Specific text can be sent in the background as an watermark. Note For Windows Vista x64/Server 2008 x64/7 x64 editions, "Watermark" cannot be selected with any of the following functions at the same time.
  • Page 50 Setting up the fax driver (Windows) Specify settings for the following: – Watermark Name: Enters the name of the watermark. – Watermark Text: Enters the text that is to be printed as a watermark. – [Add]: Click to create a new watermark. –...

  • Page 51: Specifying The Configure Tab Settings

    Setting up the fax driver (Windows) Specifying the Configure tab settings 3.7.1 Selecting an option You can specify whether an option is enabled so that the functions of this machine are available from the fax driver. If the installed options are not set using the Configure tab, the option function cannot be used with the fax driver.

  • Page 52: Change Encryption Passphrase

    Setting up the fax driver (Windows) 3.7.2 Change encryption passphrase When a user has defined an encryption passphrase for this machine, the same encryption passphrase as that for this machine must be entered. The encryption passphrase for the entered characters is automatically created, which is to be used for communication with this machine.

  • Page 53: Using A Phone Book

    Setting up the fax driver (Windows) Using a phone book 3.8.1 Adding a recipient to the phone book When sending a fax, you can recall the fax numbers that are used frequently by adding them to a phone book. A phone book can be added from the FAX tab in the FAX Printing Preferences dialog box. From the FAX tab in the FAX Printing Preferences dialog box, click the [Phone Book Entry] button.
  • Page 54 Setting up the fax driver (Windows) – Change the transmission mode as necessary. ECM: Specifies the ECM (Error Correction Mode). If the "V.34 Mode" check box is selected, the "ECM" check box cannot be cleared. International Transmission Mode: Slows the speed when sending faxes overseas. Select this check box if errors occur when sending faxes overseas.

  • Page 55: Editing A Phone Book

    Setting up the fax driver (Windows) 3.8.2 Editing a phone book You can easily change the personal information that was registered, change the group names, edit, or organize the phone books. To change the personal information: Select the name you want to change from "Personal List" on the left side of the dialog box, and then click the [Edit] button on the right.
  • Page 56 Setting up the fax driver (Windows) Note A recipient can even be added to a group by dragging the recipient’s name from "Personal List" on the left side of the dialog box to the desired group. However, the name cannot be dragged out of the group. Up to 100 recipients can be added to a group.

  • Page 57: Saving The Driver Settings

    Setting up the fax driver (Windows) Saving the driver settings You can save the setting values of the changed driver and recall them as necessary. 3.9.1 Saving the driver settings Change the driver settings from the Basic tab and the Layout tab. Click the [Add] button next to the "Favorite Setting"...

  • Page 58: Recalling The Settings

    Setting up the fax driver (Windows) Detail The settings that were specified can also be saved (exported) to a file. For details, refer to "Importing and exporting the driver settings" on page 3-26. 3.9.2 Recalling the settings Select the settings to recall from the "Favorite Setting" drop-down list on the FAX Printing Preferences dialog box.

  • Page 59: Importing And Exporting The Driver Settings

    Setting up the fax driver (Windows) 3.9.4 Importing and exporting the driver settings You can also save (export) or read (import) the settings that were specified to a file. This comes in handy when you want to use the same settings on another computer. In the FAX Printing Preferences dialog box, click the [Edit] button next to the "Favorite Setting"...

  • Page 60: Troubleshooting

    Troubleshooting...

  • Page 61: Unable To Fax

    Troubleshooting Troubleshooting Unable to Fax This chapter explains the troubleshooting procedures for possible malfunctions. Perform the following troubleshooting procedures, in order, if the fax cannot be sent after the send command is applied. Symptom Probable cause Action The message "No printers The fax driver specified for faxing may not Check the printer name selected.

  • Page 62: Unable To Specify Desired Settings Or Unable To Send As Specified

    Troubleshooting Unable to specify desired settings or unable to send as specified Perform these troubleshooting procedures if settings cannot be specified in the fax driver or if the fax is not sent as specified. Note Some of the fax driver functions cannot be combined with other functions. Symptom Probable cause Action...

  • Page 63: Appendix

    Appendix...

  • Page 64: Glossary

    Appendix Appendix Glossary Term Definition 10Base-T/100Base- An Ethernet standard, which is a cable consisting of twisted copper wire pairs. The TX/1000Base-T transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps. Abbreviation for Binary Digit. The smallest unit of information (data quantity) on a computer or printer.
  • Page 65 Appendix Term Definition IPX/SPX Abbreviation for Internetwork Packet Exchange/Sequenced Packet Exchange. A protocol developed by Novel, Inc. that is commonly used under a NetWare environ- ment. IP address A code (address) that is used to identify individual network devices over the Internet. IPv4 (Internet Protocol version 4), widely spread today, is expressed such as 192.168.1.10 using 32-bit numbers divided into four.
  • Page 66 Appendix Term Definition Property Attribute information When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file. Protocol The rules that allow computers to communicate with other computers or peripheral devices Proxy server A server that is installed to act as an intermediary connection between each client...

  • Page 67: Index

    Index...
  • Page 68 Index Index Index Operating system ..........1-4 Options ..............3-18 Account track ............3-14 Overlap width line ..........3-15 Add printer .............2-8 Adding to the phone book ........3-20 Automatic installation ..........2-4 PC-FAX operation ..........1-3 PCL driver ..............2-2 Phone book ..........3-3 3-20 Basic tab ............3-9 3-12 Plug and play ............2-16 Border ..............3-15...
  • Page 69 http://konicaminolta.com Copyright A0PN9551-FD-11 2010. 4 2010...

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