Xerox FaxCentre 2218 System Administration Manual
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Xerox FaxCentre 2218 System Administration Manual

Xerox FaxCentre 2218 System Administration Manual

Xerox faxcentre 2218: user guide
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WorkCentre 4118 and FaxCentre 2218
System Administration Guide
705N00020B

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Summary of Contents for Xerox FaxCentre 2218

  • Page 1 WorkCentre 4118 and FaxCentre 2218 System Administration Guide 705N00020B...
  • Page 2 Xerox® and all Xerox product Names are trademarks of XEROX CORPORATION. AppleTalk is a trademark of Apple Computer Inc.

  • Page 3: Table Of Contents

    NetWare Environments ... 3-3 IP NDPS Printing... 3-4 4 Print Driver Installation for Networked Printers ...4-1 Introduction ... 4-1 Information Checklist ... 4-2 Workstation Setup ... 4-3 Windows XP (TCP/IP)... 4-4 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page i...
  • Page 4 Configuring the Network... 7-5 Ethernet ... 7-6 AppleTalk ... 7-7 TCP/IP ... 7-9 SNMP... 7-11 SSDP ... 7-13 LPR/LPD ... 7-14 Raw TCP/IP Printing ... 7-16 IPP ... 7-18 Page ii Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...
  • Page 5 Accessing CentreWare Internet Services ... 10-6 Checking Printer Status ... 10-6 Printing Reports ... 10-7 Defining the Printer ... 10-7 Checking Configurations... 10-8 Checking Billing Counters... 10-9 Making General Maintenance Settings ... 10-9 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page iii...
  • Page 6 Upgrading Firmware ... 10-10 Obtaining Assistance ... 10-11 11 Problem Solving ...11-1 Introduction ... 11-1 Problem Solving Procedure... 11-2 12 Glossary ...12-1 Page iv Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 7: Welcome

    1 Welcome Thank you for choosing the WorkCentre 4118 / FaxCentre 2218. These products have been designed for ease of use, but to use your machine to its fullest potential take some time to read the User Guide. Introduction ......1-2 About This Guide.

  • Page 8: Introduction

    Introduction The WorkCentre 4118 / FaxCentre 2218 are digital devices capable of being used for faxing, copying, printing and scanning. The features and functions available on your machine depend on the model purchased. WorkCentre 4118 Series 2 in 1 This model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages per minute letter as standard.

  • Page 9: About This Guide

    Paper is synonymous with media. Document is synonymous with original. Page is synonymous with sheet. WorkCentre 4118 / FaxCentre 2218 is synonymous with the machine. The following table offers further information about the conventions used within this Guide. CONVENTION Italic Typeface...

  • Page 10: Related Information Sources

    - The Quick Use Guide - The Quick Install Sheets - The User Guide - The Xerox website www.xerox.com - The Network Quick Setup Guide - The Reference Poster Page 1-4 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 11: Customer Support

    If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please quote the machine serial number. Use the...
  • Page 12 Page 1-6 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 13: Basic Network Installation

    Ethernet Port ......2-3 Basic TCP/IP Settings ..... . 2-5 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 2-1...

  • Page 14: Glossary

    WorkCentre 4118 / FaxCentre 2218 print drivers. If problems are encountered during the WorkCentre 4118 / FaxCentre 2218 installation, refer to the Problem Solving chapter for assistance. CAUTION: Do not connect the network cable to the WorkCentre 4118 / FaxCentre 2218 until instructed to do so.

  • Page 15: Ethernet Port

    Ethernet Port The Ethernet port is the default interface used on the WorkCentre 4118 / FaxCentre 2218. NOTE: The Ethernet port cannot be disabled. Ethernet Port Setup If the speed setting of the Ethernet port needs to be changed perform the following steps: Connect the device to the network outlet or cable.
  • Page 16 100M Full Setup the TCP/IP addresses (see “Basic TCP/IP Settings” on page 2-5). Page 2-4 until Configure until Ethernet to display the Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Network Setup [Config. Network] Config. Network [Ethernet] Ethernet [Speed]...

  • Page 17: Basic Tcp/Ip Settings

    Subnet Mask Address Primary DNS Server Address Installation Procedure There are three stages required to install the WorkCentre 4118 / FaxCentre 2218 in a TCP/IP networking environment: Network Communication Setup This requires the WorkCentre 4118 / FaxCentre 2218 to be setup for TCP/IP.

  • Page 18: Enabling Or Disabling Tcp/Ip

    Enabling or Disabling TCP/IP At the WorkCentre 4118 / FaxCentre 2218, perform these steps: Press the [Machine Status] button. Press Admin Tools displays and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter].

  • Page 19: Network Communication Setup

    [Enter]. Otherwise select Disable and press [Enter]. Network Communication Setup Automatically setting TCP/IP Addresses At the WorkCentre 4118 / FaxCentre 2218, perform these steps: Ensure the Ethernet Port has been configured (see “Ethernet Port” on page 2-3). Press the [Machine Status] button.
  • Page 20 Print a System Data sheet to check the addresses (see the User Guide for printing reports). Page 2-8 until Network until Configure until TCP/IP until the Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide System Admin Tools [Network Setup] Network Setup [Config. Network] Config Network...

  • Page 21: Manually Setting Tcp/Ip Addresses

    HINT: Xerox CentreWare Internet Services can also be used to configure the WorkCentre 4118 / FaxCentre 2218, refer to the CentreWare Internet Services chapter for instructions. When manually making the TCP/IP settings, you will need to know the following information: The IP address.
  • Page 22 For each address, press until the required setting displays and press [Enter]. Page 2-10 until Configure until TCP/IP until Manual Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Network Setup [Config. Network] Config Network [TCP/IP] Config Network [Manual] Manual...
  • Page 23 NOTE: If required, subnet mask, Gateway address and DNS address can be set up using the same steps. Continue with Workstation Setup on page 2-12. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide to move IP Address [xxx.xxx.xxx.xxx] Page 2-11...

  • Page 24: Workstation Setup

    FaxCentre 2218 perform the following steps: At the client workstation, install print drivers and map to the printer (see Workstation Setup 4-3). Continue with Test Print, see Test Print 8-16. Page 2-12 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 25: Netware

    3 NetWare Introduction This chapter explains how to install the WorkCentre 4118 / FaxCentre 2218 on the various NetWare networks. The following information is provided: Information Checklist ..... . . 3-2 NetWare Environments .

  • Page 26: Information Checklist

    Test the WorkCentre 4118 / FaxCentre 2218 to ensure it is installed fully and functioning correctly. WorkCentre 4118 / FaxCentre 2218 print and fax drivers. Xerox NDPS Gateway. If problems are encountered during the WorkCentre 4118 / FaxCentre 2218 installation, refer to the Problem Solving chapter for assistance. Page 3-2 Item...

  • Page 27: Netware Environments

    The NetWare versions and protocols supported in this chapter are as follows: NetWare Versions supported: NetWare 4.x, 5.x and 6.x Network Protocols supported: IP (IP printing is supported via LPR/LPD only) Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 3-3...

  • Page 28: Ip Ndps Printing

    Ensure you have an NDS login with sufficient rights to create objects in the required container. NDPS Printing to the WorkCentre 4118 / FaxCentre 2218 uses IP and LPR printing therefore the Line Printer Daemon must be configured. See “Enabling/Disabling LPR/LPD” on page 6-3.

  • Page 29: Print Driver Installation For Networked Printers

    Information Checklist ..... . . 4-2 Workstation Setup ......4-3 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 4-1...

  • Page 30: Information Checklist

    The printer has been installed on the network. WorkCentre 4118 / FaxCentre 2218 print drivers are available on CD. If problems are encountered during the WorkCentre 4118 / FaxCentre 2218 installation, refer to the Problem Solving chapter for assistance. Page 4-2...

  • Page 31: Workstation Setup

    Ensure you have the correct drivers CD (part number 705N00017 for PCL or 705N00021 for the driver compatible with PostScript procedures. Continue with Test Print, see Test Print 8-16. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide ® ) prior to starting the above Page 4-3...

  • Page 32: Windows Xp (Tcp/Ip)

    Ensure you have the correct drivers CD (part number 705N00017 for PCL or 705N00021 for the driver compatible with PostScript Use the Add Printer Wizard to add the WorkCentre 4118 / FaxCentre 2218 to the network. Select [Start], select [Printers and Faxes].

  • Page 33: Windows 2000 (Tcp/Ip)

    Windows 2000 supports printing via TCP/IP as standard when TCP/IP is installed on a Windows 2000 Workstation. Use the Add Printer Wizard to add the WorkCentre 4118 / FaxCentre 2218 to the network. Select [Start], select [Settings], and then select [Printers].
  • Page 34 The Add Printer Wizard will then request that you select the driver to be used for this printer. Insert the CD containing the WorkCentre 4118 / FaxCentre 2218 drivers and select [Have Disk]. Browse to the required Windows 2000 driver on the CD and select [OK].

  • Page 35: Windows Nt V4.0 (Tcp/Ip)

    TCP/IP Print Services must be installed and running on the workstation. Use the Add Printer Wizard to add the WorkCentre 4118 / FaxCentre 2218 to the network. At the Windows NT workstation, select [Start], select [Settings], and then select [Control Panel].

  • Page 36: Windows 98/Me

    Select [Next], and select [Next] again and the WorkCentre 4118 / FaxCentre 2218 driver will be loaded onto the workstation. Enter the Printer Name and select [Next]. Select [Shared], select all the Windows NT V4.0 choices for the operating systems that require access to the printer, and then select [Next].

  • Page 37: Windows Xp (Internet Printing Protocol)

    Windows XP supports printing via IPP as standard when TCP/IP is installed on a Windows XP Workstation. Use the Add Printer Wizard to add the WorkCentre 4118 / FaxCentre 2218 to the network. Select [Start] and then select [Printers and Faxes].

  • Page 38: Windows 2000 (Internet Printing Protocol)

    Windows 2000 supports printing via IPP as standard when TCP/IP is installed on a Windows 2000 Workstation. Use the Add Printer Wizard to add the WorkCentre 4118 / FaxCentre 2218 to the network. Select [Start], select [Settings], and then select [Printers].

  • Page 39: Apple Mac Osx With Bonjour

    All IP printers on the subnet will be listed. If not automatically selected, choose [Xerox] from the Print Using drop-down menu. Select [Xerox WorkCentre 4118 PS] or [Xerox FaxCentre 2218 PS] from the model list. Click the [Add] button. If you have a Tray 2 option, then select [Tray 2] and click [continue].

  • Page 40: Apple Mac Osx With Appletalk

    Select [Default Browser] and select the desired AppleTalk printer from the list. If not automatically selected, choose [Xerox] from the Print Using drop-down menu. Select [Xerox WorkCentre 4118 PS] or [Xerox FaxCentre 2218 PS] from the model list. Click [Add].

  • Page 41: Apple Mac Osx With Ipp

    Enter the IP Address of the WorkCentre 4118 / FaxCentre 2218 in Address. Select [Xerox] from the Print Using drop-down menu. Select [Xerox WorkCentre 4118 PS] or [Xerox FaxCentre 2218 PS] from the model list. Click [Add]. If prompted, ensure the Installable Options are correct and click [Continue].
  • Page 42 Page 4-14 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 43: Appletalk

    5 AppleTalk Introduction This chapter explains how to install the WorkCentre 4118 / FaxCentre 2218 on an AppleTalk network. The following information is provided: Information Checklist ..... . . 5-2 AppleTalk Installation .

  • Page 44: Information Checklist

    Test the WorkCentre 4118 / FaxCentre 2218 to ensure it is installed fully and functioning correctly. WorkCentre 4118 / FaxCentre 2218 Macintosh print and fax driver or PPD. If problems are encountered during the WorkCentre 4118 / FaxCentre 2218 installation, refer to the Problem Solving chapter for assistance. Page 5-2 Item...

  • Page 45: Appletalk Installation

    AppleTalk Installation Installation Procedure There are three stages required to install the WorkCentre 4118 / FaxCentre 2218 on an Appletalk network: Network Communication Setup This requires the WorkCentre 4118 / FaxCentre 2218 to be setup for Appletalk. Print Driver Installation...
  • Page 46 [Enter]. Page 5-4 until System until Network until Configure until AppleTalk until the Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide System Admin Tools [Passcode Protect] System Admin Tools [Network Setup] Network Setup [Config. Network] Config. Network...
  • Page 47 NOTE: The WorkCentre 4118 / FaxCentre 2218 will attach itself to the default zone of the local segment where it is connected. Install the Printer Driver (see “Printer Driver Installation” on page 5-6). Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 48: Printer Driver Installation

    Choose the WorkCentre/FaxCentre with the AppleTalk connection from the drop-down menu. All printers on the subnet will be listed. Choose Xerox WorkCentre 4118 PS or Xerox FaxCentre 2218 PS as the printer driver. Click the [Add] button. Continue with Test Print, see Test Print 8-16.
  • Page 49 On the Apple menu select [Mac Print Utility]. This automatically searches for the printer. Select [Appletalk]. Choose the WorkCentre 4118 / FaxCentre 2218 driver. Close the Mac Print Utility. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 5-7...
  • Page 50 Page 5-8 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 51: Advanced Tcp/Ip Setup

    Enabling/Disabling Raw TCP/IP Printing..6-6 Enabling/Disabling HTTP ....6-9 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 6-1...

  • Page 52: Information Checklist

    Test the WorkCentre 4118 / FaxCentre 2218 to ensure it is installed fully and functioning correctly. WorkCentre 4118 / FaxCentre 2218 print drivers. If problems are encountered during the WorkCentre 4118 / FaxCentre 2218 installation, refer to the Problem Solving chapter for assistance. Page 6-2...

  • Page 53: Enabling/Disabling Lpr/Lpd

    Enabling/Disabling LPR/LPD This procedure is used to enable or disable Line Printer Remote/Line Printer Daemon (LPR/ LPD) port on the WorkCentre 4118 / FaxCentre 2218. Once the port is enabled, you can change the LPR port number. To enable the LPR/LPD port, at the WorkCentre 4118 / FaxCentre 2218, perform these steps: Ensure the basic TCP/IP settings have been made (see “Basic TCP/IP Settings”...
  • Page 54 Press displays and press [Enter]. Press displays and press [Enter]. Page 6-4 until Configure until TCP/IP until Manual until LPR/LPD Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Network Setup [Config. Network] Config Network [TCP/IP] TCP/IP [Manual] Manual [LPR/LPD]...
  • Page 55 LPR spoolers are set to send print jobs to the default port number, 515. To change Port number see “Using CentreWare Internet Services” on page 7-3. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide until the...

  • Page 56: Enabling/Disabling Raw Tcp/Ip Printing

    Enabling/Disabling Raw TCP/IP Printing This procedure is used to enable or disable the Raw Printing port on the WorkCentre 4118 / FaxCentre 2218. Once the port is enabled, you can change the Raw Printing port number. NOTE: While you can change the port number at which the WorkCentre 4118 / FaxCentre 2218 will accept RAW print jobs, it is recommended that you use the default port, 9100.
  • Page 57 Press Network displays and press [Enter]. Press displays and press [Enter]. Press displays and press [Enter]. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide until Network until Configure until TCP/IP until Manual System Admin Tools [Network Setup] Network Setup [Config.
  • Page 58 [Enter]. If the protocol is enabled, enter the port number using the keypad and press [Enter]. Page 6-8 until Raw until Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Manual [Raw Printing] Raw Printing [Enable] Enter Port No. [0-65535]>9100...

  • Page 59: Enabling/Disabling Http

    This procedure is used to enable or disable Hypertext Transfer Protocol (HTTP) on the WorkCentre 4118 / FaxCentre 2218. To enable HTTP, at the WorkCentre 4118 / FaxCentre 2218, perform these steps: Ensure the basic TCP/IP settings have been made (see “Basic TCP/IP Settings” on page 2-5).
  • Page 60 [Enable] or [Disable] displays and press [Enter]. Page 6-10 until Configure until TCP/IP until Manual until HTTP until the required Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Network Setup [Config. Network] Config Network [TCP/IP] TCP/IP [Manual] Manual...

  • Page 61: Network Installation Using Centreware Internet Services

    This chapter explains how to enable and use the CentreWare Internet Services to install the WorkCentre 4118 / FaxCentre 2218 on the network. The following information is provided: Information Checklist ..... . . 7-2 Using CentreWare Internet Services .

  • Page 62: Information Checklist

    Test the WorkCentre 4118 / FaxCentre 2218 to ensure it is installed fully and functioning correctly. Xerox CentreWare Internet Services. If problems are encountered during the WorkCentre 4118 / FaxCentre 2218 installation, refer to the Problem Solving chapter for assistance. Page 7-2...

  • Page 63: Using Centreware Internet Services

    Before the CentreWare Internet Services feature can be used for installing WorkCentre 4118 / FaxCentre 2218 on a network it must be enabled. There are three stages required to enable CentreWare Internet Services: WorkCentre 4118 / FaxCentre 2218 is connected to the network.

  • Page 64: Accessing Centreware Internet Services

    In the URL field, enter http:// followed by the IP Address of the WorkCentre 4118 / FaxCentre 2218. Then select the [Enter] key. Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100 Page 7-4 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 65: Configuring The Network

    TCP/IP - page 7-9 SNMP - page 7-11 SSDP - page 7-13 LPR/LPD - page 7-14 Raw TCP/IP Printing - page 7-16 IPP - page 7-18 HTTP - page 7-19 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 7-5...

  • Page 66: Ethernet

    Ethernet Use these instructions to set the rated speed for Ethernet using CentreWare Internet Services: To complete the installation of the WorkCentre 4118 / FaxCentre 2218, perform these steps: Open CentreWare Internet Services (see Accessing CentreWare Internet Services on page 7-4).

  • Page 67: Appletalk

    AppleTalk Use these instructions to install the WorkCentre 4118 / FaxCentre 2218 on an AppleTalk network using CentreWare Internet Services. Installation Procedure There are two stages required to install the device on an AppleTalk network using CentreWare Internet Services: Configure the WorkCentre 4118 / FaxCentre 2218 This procedure explains how to use CentreWare Internet Services to configure the device.
  • Page 68 NOTE: Click the [Undo] button to cancel any changes made and return to the previous values. Select the [Status] tab and then select [Reboot Machine] to enable the selections to take effect. Continue with Test Print, see Test Print 8-16. Page 7-8 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 69: Tcp/Ip

    In the Physical Connection field, Ethernet will be the default setting. Enter the [Host Name]. Choose the [IP Address Resolution] required. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 7-9...
  • Page 70 NOTE: Click the [Undo] button to cancel any changes made and return to the previous values. Select the [Status] tab and then select [Reboot Machine] to enable the selections to take effect. Continue with Test Print, see Test Print 8-16. Page 7-10 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 71: Snmp

    You can Enable Authentication Failure Generic Traps to generate a trap for every SNMP request received by the machine that contains an invalid community name. Click the [Apply] button to implement any changes and return to the first screen. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 7-11...
  • Page 72 NOTE: Click the [Undo] button to cancel any changes made and return to the previous values. Select the [Status] tab and then select [Reboot Machine] to enable the selections to take effect. Page 7-12 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 73: Ssdp

    NOTE: Click the [Undo] button to cancel any changes made and return to the previous values. Select the [Status] tab and then select [Reboot Machine] to enable the selections to take effect. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 7-13...

  • Page 74: Lpr/Lpd

    2218 will accept LPR print jobs, it is recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port number, 515. Click the [Apply] button to implement any changes. Page 7-14 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...
  • Page 75 Select the [Status] tab and then select [Reboot Machine] to enable the selections to take effect. Using the procedure located in Section 4, Print Driver Installation for Networked Printers, install the driver for the workstation. Continue with Test Print, see Test Print 8-16. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 7-15...

  • Page 76: Raw Tcp/Ip Printing

    A print job should be submitted to ensure the device has been installed and configured correctly. Configure the WorkCentre 4118 / FaxCentre 2218 To complete the installation of the WorkCentre 4118 / FaxCentre 2218, perform these steps: Open CentreWare Internet Services (see Accessing CentreWare Internet Services on page 7-4).
  • Page 77 Select the [Status] tab and then select [Reboot Machine] to enable the selections to take effect. Continue with Test Print, see Test Print 8-16. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 7-17...

  • Page 78: Ipp

    Select the [Status] tab and then select [Reboot Machine] to enable the selections to take effect. Continue with Test Print, see Test Print 8-16. Page 7-18 ails in the appropriate boxes. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 79: Http

    Select the [Status] tab and then select [Reboot Machine] to enable the selections to take effect. Continue with Test Print, see Test Print 8-16. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide HTTP Configuration details are correct. Page 7-19...
  • Page 80 Page 7-20 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 81: Local Connection

    This chapter explains how to install the workstation drivers for local connection of the WorkCentre 4118 / FaxCentre 2218. The following information is provided: Information Checklist ..... . . 8-2 Installation Procedure .

  • Page 82: Information Checklist

    Test the WorkCentre 4118 / FaxCentre 2218 to ensure it is installed fully and functioning correctly. WorkCentre 4118 / FaxCentre 2218 drivers. If problems are encountered during the WorkCentre 4118 / FaxCentre 2218 installation, refer to the Problem Solving chapter for assistance. NOTE: The installation procedures will install the WorkCentre 4118 / FaxCentre 2218 on the host workstation.

  • Page 83: Installation Procedure

    A document file can be sent or received from the host workstation via the appropriate port to the WorkCentre 4118 / FaxCentre 2218. There are three stages required to install the WorkCentre 4118 / FaxCentre 2218 on a port on a local workstation: Install the driver.

  • Page 84: Installing Macintosh Drivers

    Double-click the MAC_Printer folder. The driver will be located automatically. If it is not, choose the WorkCentre 4118 / FaxCentre 2218 driver from the [Print Using] list. Select [Add]. Double-click the Xerox WorkCentre 4118_OSX or Xerox FaxCentre 2218_OSX icon. A window displays. Click [Continue].
  • Page 85 Select Xerox WorkCentre 4118 series or FaxCentre 2218 Series. The driver will be located automatically. If it is not, choose the WorkCentre 4118 or FaxCentre 2218 driver from the [Print Using] list. Select [Add]. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 86: Install The Twain Driver (Scan)

    Xerox ScanThru Installer window opens. Click [Continue]. Select [Install] to install the driver. Click [Quit] to finish. Select your preferred image editing program. Select the WorkCentre 4118 / FaxCentre 2218 for importing documents. Page 8-6 ® Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 87: Installing Windows Drivers

    Select setup.exe and click [Open]. Click [OK] to start the installation procedure. When the language selection window appears, select the appropriate language and click [Next]. Choose the components you want to install and then click [Next].. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide WorkCentre 4118 / FaxCentre Page 8-7...
  • Page 88 Switch off the printer and connect the Parallel or USB cable between the workstation and the printer. Switch on the printer. Windows will automatically detect new hardware and install the appropriate driver. Continue with Workstation Setup. Page 8-8 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 89: Faxcentre 2218/Workcentre 4118 Series Ps

    [Next]. Choose the components you want to install and then click [Next].. NOTE: You can choose to install as many drivers as you want by checking the appropriate boxes. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 8-9...

  • Page 90: Workcentre 4118 Series

    Switch on the printer. Windows will automatically detect new hardware and install the appropriate driver. Continue with Workstation Setup. WorkCentre 4118 Series Insert the Xerox Drivers CD into the CD drive. Page 8-10 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...
  • Page 91 Choose the appropriate radio button for the hardware purchased and then click [Next].. Choose the components you want to install and then click [Next].. NOTE: You can choose to install as many drivers as you want by checking the appropriate boxes. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 8-11...
  • Page 92 Switch off the printer and connect the Parallel or USB cable between the workstation and the printer. Switch on the printer. Windows will automatically detect new hardware and install the appropriate driver. Continue with Workstation Setup. Page 8-12 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 93: Workstation Setup

    This window will have a different appearance according to the operating system of the workstation. The window shown is from a Windows XP operating system. Click on the printer and choose Properties from the File menu or the right mouse menu. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 8-13...
  • Page 94 This window will have a different appearance according to the operating system of the workstation and the type of driver installed. The window shown is from a Windows XP operating system. Click on the [Ports] tab. Page 8-14 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...
  • Page 95 For a parallel connection, check LPT1, LPT2 or LPT3 depending on the configuration of the workstation. This is usually LPT1. For a USB connection, check the USB box. Click [OK]. Continue with Test Print or Scan. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 8-15...

  • Page 96: Test Print Or Scan

    Test Print or Scan To ensure the WorkCentre 4118 / FaxCentre 2218 has been installed correctly a test print or scan should be submitted from the workstation. Test Print Perform the following steps: Open a document on a client workstation.

  • Page 97: Installing The Linux Print Driver

    Select the Manual Select radio button and click [Next]. Select the appropriate protocol and click [Next]. Scroll to Xerox WorkCentre 4118 series (PS) or FaxCentre 2218 and click [Next]. Choose a name for the printer and provide the device location and description.
  • Page 98 Page 8-18 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 99: Fax

    Testing ........9-5 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 100: Information Checklist

    Ensure the WorkCentre 4118 / FaxCentre 2218 is fully functioning prior to installation. Ensure the WorkCentre 4118 / FaxCentre 2218 is connected to the telephone line. If problems are encountered during the WorkCentre 4118 / FaxCentre 2218 installation, refer to the Problem Solving chapter for assistance. Page 9-2 Item...

  • Page 101: Fax Setup Using Centreware Internet Services

    Select [General] and verify the details. Update any incorrect information. Click the [Apply] button to implement any changes. NOTE: Click the [Undo] button to cancel any changes made and return to the previous values. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 9-3...

  • Page 102: Fax Phone Book Setup

    You can add fax numbers individually; import these numbers from a comma delimited, .CSV file; and export the number data from the WorkCentre 4118 / FaxCentre 2218 to a comma delimited, .CSV file. You can also delete all numbers from the Fax Phone Book.

  • Page 103: Testing

    If you loaded an original on the Document Glass, you will be asked if you want to scan another page. If the test job fails, refer to the Problem Solving chapter for trouble-shooting procedures. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 9-5...
  • Page 104 Page 9-6 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 105: 10 Administration Tools

    This chapter explains how to configure or use the various administration tools found in the WorkCentre 4118 / FaxCentre 2218. The following information is provided: Network Tools ......10-2...

  • Page 106: Network Tools

    [Enter]. Press Setup displays and press [Enter]. Page 10-2 until System until Network Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Machine Setup Fax Setup System Admin Tools [Passcode Protect] System Admin Tools [Network Setup]...

  • Page 107: Config Network

    If the System Admin Tools has already been passcode protected, type in the password and press [Enter]. Press Setup displays and press [Enter]. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide until Reset NIC until System until Network Network Setup [Reset NIC]...

  • Page 108: Set Factory Defaults

    [Enter]. Press Setup displays and press [Enter]. Page 10-4 until Config until System until Network Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Network Setup [Config Network] Machine Setup Fax Setup System Admin Tools [Passcode Protect] System Admin Tools...
  • Page 109 Press until Factory Default displays and press [Enter]. Network Setup [Factory Defaults] Choose [Yes] to return to factory default settings Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 10-5...

  • Page 110: Maintenance Using Centreware Internet Services

    Example: If the IP Address is 192.168.100.100, enter the following in the URL field: http://192.168.100.100 Checking Printer Status Use these instructions to check the status of the WorkCentre 4118 / FaxCentre 2218, the paper trays and consumables. To check the status, perform these steps: Open CentreWare Internet Services (see “Accessing CentreWare Internet Services”...

  • Page 111: Printing Reports

    At the CentreWare Internet Services Home Page for the WorkCentre 4118 / FaxCentre 2218, select the [Properties] tab. Enter the [Machine Name], but only if necessary. Enter the [Machine Location], if required. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 10-7...

  • Page 112: Checking Configurations

    The lower pane will show the firmware versions. Click [Print System Data List] to print this report. In the upper pane, click the link for the settings that you want to check. Page 10-8 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 113: Checking Billing Counters

    Enter the [Service Number] to call for service or advice. Choose the required USB Mode, UI Language, Power Save time and Clock Mode from the drop-down lists. Click the [Print] button to print an [Internal Cleaning Sheet]. Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 10-9...

  • Page 114: Upgrading Firmware

    Upgrading Firmware Firmware upgrades may be supplied on a CD or as a download from the internet. Use these instructions to install firmware upgrades in the WorkCentre 4118 / FaxCentre 2218. To upgrade the firmware, perform these steps: Open CentreWare Internet Services (see “Accessing CentreWare Internet Services” on page 10-6).

  • Page 115: Obtaining Assistance

    Assistance frame. To edit the settings for local assistance, click the [Edit Settings] button. Enter the details for the local [System Administrator] and the local [Xerox Support]. Click the [Apply] button to apply the changes. NOTE: Click the [Undo] button to cancel any changes made and return to the previous values.
  • Page 116 Page 10-12 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...

  • Page 117: 11 Problem Solving

    This chapter explains the problem solving procedure and how to seek further assistance. Problem Solving Procedure....11-2 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Page 11-1...

  • Page 118: Problem Solving Procedure

    If a specific workstation is not printing then reload the device printer drivers on the workstation. If all else fails, call the local Xerox Welcome Center where a representative will assist in the diagnosis and solution of the problem. Page 11-2 ®...

  • Page 119: 12 Glossary

    Software that is loaded on the client workstation that prepares data to be sent to the WorkCentre 4118 / FaxCentre 2218. It is also called a “print driver” or a “print/ fax driver”. The WorkCentre 4118 / FaxCentre 2218 drivers are designed specifically for the WorkCentre 4118 / FaxCentre An acronym for Comma Separated Value.
  • Page 120 Gateway Address The Gateway Address is the IP Address of the gateway, or router, that the WorkCentre 4118 / FaxCentre 2218 will use to access devices on other subnets. HTTP An acronym for Hyper Text Transfer Protocol. This is the Internet standard that supports the exchange of information on the World Wide Web (WWW).
  • Page 121 Address is a unique address that identifies a device in a network. The IP Address has to be set in the WorkCentre 4118 / FaxCentre 2218 by the System Administrator. The IP Address consists of four bytes of information and is expressed as decimal numbers with the bytes separated by dots.
  • Page 122 Page 12-4 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide...
  • Page 123 TCP/IP Enabling or Disabling 2-6 Workstation Setup 2-12 Basic TCP/IP Settings Installation Procedure 2-5 Billing Checking 10-9 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Calling for service 1-5 CentreWare Internet Services 7-1 Checking Configurations 10-8 Conventions 1-3 Counters Checking 10-9...
  • Page 124 Raw Printing Enabling/Disabling 6-6 Raw TCP/IP Printing Configuration 7-16 Related Information Sources 1-4 Reset NIC 10-2 Serial number 1-5 Set Factory Defaults 10-4 SNMP Configuration 7-11 SSDP Configuration 7-13 TCP/IP Configuration 7-9 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide 10-3 10-3...
  • Page 125 US 1-5 Workstation Setup 4-3 Apple Mac OSX (with AppleTalk) 4-12 Apple Mac OSX (with Bonjour) 4-11 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Apple Mac OSX (with IPP) 4-13 Windows 2000 (IPP) 4-10 Windows 2000 (TCP/IP) 4-5 Windows 98/me 4-8 Windows NT V4.0 (TCP/IP) 4-7...

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