Uses Of Document Filing - Sharp MX-4100N Operation Manual

USES OF DOCUMENT FILING

Quickly using a file
Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is
needed for a newly added participant.
The handout was not saved using document filing
Ratio, color mode, and special mode
settings must be reselected.
The numerous original pages must all be
rescanned.
Not likely to be completed in time for the meeting...
Copy settings must be reselected and the original must be
rescanned.
As indicated above, to obtain another set of output, the
settings must be selected all over again. If you don't remember
the settings, much effort may be expended to get the same
output result as the previous time.
As shown in the example, storing a job with the document filing function frees you of the need to rescan the original and
select settings, saving considerable time.
Convenient for managing frequently used documents
Example: Managing a large number of business forms
Not using document filing
It takes time to find the form you need.
Application forms, report forms, and other business forms can be stored on the hard drive for easy retrieval, letting you
print the number of copies you need when you need them.
The handout was saved using document filing
The stored file is simply retrieved and
printed.
Printing is accomplished quickly and the handout is ready in
time for the meeting!
By retrieving a job stored using document filing, there is no
need to reselect copy settings or rescan the original.
The job can be retrieved and printed using the same settings
quickly and easily.
Using document filing
The required form can be easily retrieved from the
document filing list,
and document management is much more efficient.
File Retrieve Scan to HDD
Main Folder
File Name
Paid holiday forms
Daily report forms
Business trip forms
Daily report forms
Daily report forms
Switch Display
6-3
DOCUMENT FILING
HDD Status Ex Data Access
Search Back
User Name Date
1
Name 1 04/04/2010
2
Name 1 04/04/2010
Name 1 04/04/2010
Name 1 04/04/2010
Name 1 04/04/2010
All Files Multi-File Print
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