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HP Officejet 4100 Reference Manual

Hp officejet 4100: reference guide.
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hp officejet
4100 series
reference guide


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   Summary of Contents for HP Officejet 4100

  • Page 1

    4100 series all-in-one reference guide...

  • Page 2: Safety Information

    Adobe Systems Incorporated in the United States and/or other countries. Portions Copyright © 1989-2003 Palomar Software Inc. The HP Officejet 4100 Series includes printer driver technology licensed from Palomar Software, Inc. Copyright © 1999-2003 Apple Computer, Inc. Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc.,...

  • Page 3: Table Of Contents

    ......29 maintain your hp officejet ......31 clean the glass .

  • Page 4

    ....45 hp customer support ........45 prepare your unit for shipment .

  • Page 5: Get Help

    Help software for your HP Officejet. For Windows users: Go to the HP Director, and click Help. For Macintosh users: Go to the HP Director, and click Help, then click hp photo and imaging help. Troubleshooting help To access troubleshooting information: For Windows users: In the HP Director, click Help.

  • Page 6

    1 hp officejet 4100 series...

  • Page 7: Quick Start

    You can perform many functions using either the front panel or the HP Officejet software. Even if you do not connect your HP Officejet to a computer, you can use the front panel to copy documents or photos, and send a fax. You can change a wide variety of settings using the front-panel buttons and menu system.

  • Page 8: Use Your Hp Officejet With A Computer

    If you installed the HP Officejet software on your computer according to the Setup Poster, you can access all the features of the HP Officejet using the HP Director. review the hp photo & imaging director The HP Director is available through the desktop shortcut.

  • Page 9

    Do one for the following: – For OS 9, double-click the HP Photo and Imaging Director icon on the desktop. – For OS X, double-click the HP Photo and Imaging Director icon on the dock. The following figure shows some of the features available through the HP Photo and Imaging Director for Macintosh.

  • Page 10

    Settings: Use this feature to view or change various settings for your HP device, such as print, scan, or copy. Scan Picture: Scans an image and displays it in the HP Photo and Imaging Gallery. Scan Document: Scans text and displays it in a text editing software program.

  • Page 11: Load Originals And Load Paper

    load originals and load paper You can make copies from originals loaded on the automatic document feeder (ADF). You can also print and copy onto a variety of paper types, weights, sizes, and transparency films. It is important, however, that you choose the right paper and make sure that it is loaded correctly and not damaged.

  • Page 12

    Slide the paper-width guide in until it stops at the edge of the paper. Make sure that the paper stack lies flat in the paper tray and fits under the tab of the paper-width guide. Extend the output-tray. hp officejet 4100 series...

  • Page 13: Load Envelopes

    Use the print feature of your software to print to envelopes with your HP Officejet. Do not use shiny or embossed envelopes, or envelopes that have clasps or windows. You can load the paper tray with one or multiple envelopes.

  • Page 14: Load 4 X 6 Inch Photo Paper

    See set the paper type on page 12 and set the paper size on page 12. load postcards Following is the procedure for loading postcards. Remove all paper from the paper tray, and then slide a stack of cards into the tray until they stop. Make sure the print-side faces down. hp officejet 4100 series...

  • Page 15: Tips For Loading Other Types Of Paper In The Paper Tray

    • HP Premium Inkjet Transparency Film: Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and is going into the tray first. • HP Inkjet T-shirt Transfer Iron-On: Flatten the transfer sheet completely before using it;...

  • Page 16: Set The Paper Type

    Press Enter to choose the displayed paper type. set the paper size The HP Officejet can use Letter, Legal, or A4 paper. Use the following procedure to set the paper size for copy options. Press the Copy button until Copy Paper Size appears.

  • Page 17: Use The Copy Features

    You can make copies using the front panel of your HP Officejet or by using the HP Officejet software on your computer. Many copy features are available using either method. However, you may find that the software offers easier access to special copy features.

  • Page 18

    You can also select None to turn off all enhancements. until the desired quality setting appears, and then press Enter to to enter the number of copies. until the appropriate Reduce/Enlarge option appears, and then to lighten the copy or to darken it. hp officejet 4100 series...

  • Page 19: Perform Special Copy Jobs

    Press Enter to set the options as a default. Your settings are saved. perform special copy jobs In addition to supporting standard copying, your HP Officejet can also copy a photo or fit a copy to the page. copy a photo When copying a photo, you should select options for the correct paper type and photo enhancement.

  • Page 20: Copy Options

    To cycle through the copy options, press Copy repeatedly. Press to move to the setting you want within one of the copy options. Press Enter to select the displayed setting. Paper Type Plain Paper Photo Paper Transparency hp officejet 4100 series...

  • Page 21: Use The Scan Features

    If there is not enough hard disk space available, your system may stall. scan an original You can start a scan from your HP Officejet or from the HP Officejet software on your computer. For more information about scanning your pictures or documents from the HP Officejet software, see scan pictures and documents in the HP Photo &...

  • Page 22: Stop Scanning

    5 stop scanning You can stop a scan by pressing the Cancel button located on the front panel. hp officejet 4100 series...

  • Page 23: Use The Fax Features

    Note: For information on sending a fax using the computer, reference the HP Photo & Imaging Help. Note: By default, your HP Officejet prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating whether an item was successfully sent appears briefly on the front-panel display after each transaction.

  • Page 24

    6 For more information on speed dialing, see set up speed dialing in the HP Photo & Imaging Help. Press Enter. Press Fax to scroll through the fax options. When you reach the option whose setting you wish to change, press to scroll through the setting options.

  • Page 25: Receive A Fax

    You can specify how many rings should occur before your HP Officejet automatically answers the phone. When you run the Fax Setup Wizard this is set automatically. If you do not want your HP Officejet to answer the phone, Rings to Answer should be set to No Answer. Press Setup.

  • Page 26: Print Reports

    6 print reports You can set up your HP Officejet to print error reports and confirmation reports for each fax you send and receive. You can also manually print reports as you need them. generate reports automatically This setting lets you configure your HP Officejet so that it automatically prints error and confirmation reports.

  • Page 27: Change Other Fax Settings

    You can set your HP Officejet to redial a busy and an unanswered number automatically. If you initiated a fax from the computer, the computer must be left on for the redialing process to work correctly.

  • Page 28

    Press 1 to edit the number you wish to fax to or to change the start and stop times. Follow the messages on the display. to cancel fax forwarding from the front panel • Press Cancel to select Redial or No Redial, as desired. hp officejet 4100 series...

  • Page 29

    Press Enter to accept the setting you selected. set automatic reduction This setting determines what your HP Officejet does if it receives a fax that is too large for the default paper size. With this setting on (the default), the image is reduced so that it fits on one page.

  • Page 30: Set Up Speed Dialing

    Note: A speed-dial entry can only be associated with one phone number; speed-dial groups are not supported. For more information, see set up speed dialing in the hp photo & imaging help. create individual speed-dial settings You can enter fax numbers that you will reuse frequently.

  • Page 31: Set Basic Fax Settings Using The Front Panel

    Enter. set basic fax settings using the front panel We recommend that you use the Fax Setup Wizard in the HP Officejet software to configure all your basic fax settings; however, you can also access these settings from the front panel.

  • Page 32

    Listen for a dial tone. If you do not hear a dial tone, check the connections. Press Cancel to hang up. , and then press the number that to clear it, and then make the correct hp officejet 4100 series...

  • Page 33: Fax Job Menu

    fax job menu The following options become available when the Fax button is pressed. Fax Number Resolution Enter Fax # or Fine Speed Dial Very Fine Photo Standard Enter a fax number or speed dial. When the button is pressed: Press to move to the option you want.

  • Page 34

    6 hp officejet 4100 series...

  • Page 35: Maintain Your Hp Officejet

    This section provides instructions for keeping your HP Officejet in top working condition. Perform these maintenance procedures as necessary. clean the glass Dirty glass, from dust, smudges, hair, and so on, slows down performance and affects the accuracy of features such as Fit to Page and Copy.

  • Page 36: Clean The White Strip

    To ensure the best print quality from your HP Officejet, you will need to perform some simple maintenance procedures, and when prompted by a front-panel message, replace the print cartridges.

  • Page 37

    The print carriage moves into view. After the carriage stops moving, push down on the print cartridge down to release it, and then pull it toward you out of its slot. reference guide maintain your hp officejet Copper contacts Plastic tape with pink tab...

  • Page 38

    Caution! Do not attempt to push the cartridge straight into the slot. It must slide in at a slight angle. The tri-color print cartridge goes on the left and the black cartridge goes on the right. Close the print cartridge access door. hp officejet 4100 series...

  • Page 39: Restore Factory Defaults

    The HP Officejet prompts you to align cartridges every time you install or replace a print cartridge. Aligning the cartridges ensures high-quality output. To align the print cartridges when prompted: Press Enter on the front panel.

  • Page 40: Set Scroll Speed

    During the life of your product you may hear various mechanical sounds. This is a normal part of your unit’s self-maintenance. until the desired speed appears, then press Enter. until the delay time appears, then press Enter. hp officejet 4100 series...

  • Page 41: Setup Menu Options

    5:Automatic Reduction 6:Ring and Beep Volume 6:Backup Fax Reception 7:Fax Forwarding 7:Error Black Only Correction Mode maintain your hp officejet 5:Maintenance 1:Clean Print Cartridges 2:Align Print Cartridges 3:Restore Factory Defaults 4:Reprint Faxes in Memory 5:Set Language & Country/Region 6:Set Scroll Speed...

  • Page 42

    7 hp officejet 4100 series...

  • Page 43: Additional Setup Information

    There is an icon for the HP Officejet in the System Tray that indicates the HP Officejet is ready. If the HP Director does not show six icons, you may need to wait a few minutes for the HP Officejet to connect to your computer.

  • Page 44: Remove And Reinstall Your Hp Officejet Software

    If six icons do not appear in the Director, you may need to uninstall and re-install the software. Do not simply delete the HP Officejet program files from your hard drive. Be sure to remove them properly using the uninstall utility provided in the HP Officejet program group.

  • Page 45: Connect Your Hp Officejet To A Phone, Modem, Or Answering Machine

    The HP Officejet can share a phone line with a phone, a modem, or an aswering machine. When sharing a phone line with an answering machine, the HP Officejet will answer fax calls and direct voice calls to the answering machine.

  • Page 46: Additional Troubleshooting Help

    Start button on the taskbar; select Programs, Hewlett-Packard, hp officejet 4100 series, View the Readme File. On Macintosh, you can access the readme file by double-clicking on the icon located in the top-level folder of the HP Officejet software CD-ROM.

  • Page 47: Technical Information

    Additional specifications information can be found in the HP Photo & Imaging Help, in the hp officejet 4100 series section. physical specifications height width with paper trays and ADF closed 7.18 in. (18.24 cm) 16.76 in. (42.58 cm) with ADF and paper tray extended 10.30 in.

  • Page 48

    In the event of problems, you should contact your equipment supplier in the first instance. geräuschemission LpA < 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T. 19 notice to Korean customers Netherlands Spain Italy Luxembourg Sweden Denmark Ireland Finland Switzerland Portugal hp officejet 4100 series...

  • Page 49: Hp Support

    If you are unable to find the answer you need in the printed or onscreen documentation supplied with your product, you can contact one of the HP support services listed in the following pages. Some support services are available only in the U.S. and Canada, while others are available in many countries/regions worldwide.

  • Page 50

    You can call the HP support center in the following countries/regions. If your country/ region is not listed, contact your local dealer or nearest HP Sales and Support Office to find out how to obtain services. Support service is free during the warranty period; however, your standard long-distance phone charges will apply.

  • Page 51: Prepare Your Unit For Shipment

    If after contacting HP Customer Support or returning to the point of purchase, you are requested to send your unit in for service, please follow the power off and rebox steps below to avoid further damage to the HP product.

  • Page 52

    Place the print cartridges in an airtight bag so they will not dry out, and put them aside (do not send them with the unit, unless instructed to by the HP customer support call agent). Turn off the unit.

  • Page 53: Hp Distribution Center

    Your name, address, and a phone number where you can be reached during the day. hp distribution center To order HP Officejet software, a copy of the printed Reference Guide, a setup poster, or other customer-replaceable parts, do one of the following: •...

  • Page 54

    10 hp officejet 4100 series...

  • Page 55: Warranty Information

    Friday and 9:00 A.M. to 4:00 P.M. (MST) on Saturdays. If during your technical support call it is determined that you need a replacement product, then HP will ship you this product next business day free of charge. Available in U.S. only.

  • Page 56

    HP does not warrant that the operation of any Product shall be uninterrupted or error free. HP’s limited warranty covers only those defects which arise as a result of normal use of a Product, and does not cover any other problems, including those which arise as a result of (a) improper maintenance or modification, (b) software, accessories, media, or supplies not provided or supported by HP, or (c) operation outside the Product’s...

  • Page 57


  • Page 58

    11 hp officejet 4100 series...

  • Page 59: Index

    36 tutorial, 3 glass cleaning, 31 greeting cards load, 11 help, 1 HP Customer Support, 45 calling, 45 HP Director, 4 HP distribution center, 49 HP Officjet preparing to ship, 47 HP papers tips on loading, 11...

  • Page 60

    22 print, 22 self-test, 32 resolution change for fax, 22 restore factory settings, 35 returning your HP Officejet for service, 51 scan from front panel, 17 stop, 18 schedule a fax, 20 scroll speed setting, 36...

  • Page 61

    setting, 27 transparency film recommended, 7 tips on loading, 11 troubleshooting remove and reinstall software, 40 T-shirt Transfer Iron-On load, 11 tutorial reference guide front panel, 3 make a copy, 4 unanswered number redial automatically, 23 volume adjust, 25 index warranty, 45 service, 51 statement, 51...

  • Page 62

    12 hp officejet 4100 series...

  • Page 63: Declaration Of Conformity

    Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA declares that the product Product Name: hp officejet 4100 series (Q1608A) Model Number(s): officejet 4110 (Q1609A), officejet 4110xi (Q1610A), officejet 4110v (Q1611A), officejet 4105 (Q1612A), officejet 4105z (Q1613A), officejet 4115 (Q1614A)

  • Page 64: Order Media

    HP tri-color print cartridge If you have Internet access, you can get more information from the HP website at: Visit the hp officejet information center It has everything you need to get the most value from your HP Officejet. • • •...

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