Canon imageCLASS MF6500 Basic Manual

Canon imageclass mf6500: user guide.
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Basic Guide
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
Series
Document Handling
Sending Faxes (MF6550/MF6560/
MF6580 Only)
Receiving Faxes (MF6550/MF6560/
MF6580 Only)
PC Faxing (MF6550/MF6560/
MF6580 Only)
Appendix
ENG

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   Summary of Contents for Canon imageCLASS MF6500

  • Page 1

    Basic Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. Series What Can I Do with This Machine? Before Using the Machine Document Handling Print Media Sending Faxes (MF6550/MF6560/ MF6580 Only) Receiving Faxes (MF6550/MF6560/...

  • Page 3: Manuals For The Machine

    ● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products if you need an exact specification, please contact Canon. ● The machine illustration on the cover may differ slightly from your machine.

  • Page 4: What Can I Do With This Machine

    What Can I Do with This Machine? Fax Features Specify a recipient with a single key One-Touch Speed Dialing → p. 4-7 Specify a recipient with a two-digit code Coded Speed Dialing → p. 4-15 Specify multiple recipients with a single key Group Dialing →...

  • Page 5

    Send a fax to multiple recipients Broadcasting → Advanced Guide Send a fax at a specified time Delayed Sending → Advanced Guide Receive faxes in memory without printing out Memory Reception → Advanced Guide...

  • Page 6: Copy Features

    Copy Features Select a scan mode depending on the type of image Image Quality → p. 6-3 Adjust the density level of scanned images Density → p. 6-4 Enlarge or reduce copied images Zoom Ratio → p. 6-6 Sort copies by page order Collate Copying →...

  • Page 7

    Copy two documents on one sheet 2 on 1 Combination → Advanced Guide...

  • Page 8

    Printer Feature Print a document from a PC Printing → Online help Scanner Feature Specify detailed scanning options to suit various images Scanning → Scanner Driver Guide A BC A BC A BC A BC...

  • Page 9

    PC Fax Feature Send a fax from a PC PC Faxing → Online help Remote UI Feature Access and manage the machine from a PC Remote UI → Advanced Guide (MF6550/MF6560/MF6580 Only) (MF6580 Only)

  • Page 10

    Legal Limitations on the Usage of Your Product and the Use of Images... xx Trademarks...xxi Users in the U.S.A... xxii Pre-Installation Requirements for Canon Facsimile Equipment...xxii Connection of the Equipment ... xxiii In Case of Equipment Malfunction... xxiii Rights of the Telephone Company ... xxiii FCC Notice ...xxiv...

  • Page 11: Table Of Contents

    Users in Canada... xxvi Pre-Installation Requirements for Canon Facsimile Equipment...xxvi Notice... xxvii Laser Safety ... xxix CDRH Regulations ...xxix 1 Before Using the Machine ... 1-1 Machine Components ...1-1 Operation Panel ...1-3 Main Operation Panel ...1-3 Facsimile Operation Panel (MF6550/MF6560/MF6580 Only) ...1-5 LCD (Standby Mode) ...1-6...

  • Page 12: Table Of Contents

    3 Print Media ... 3-1 Paper Requirements...3-1 Printable Area ...3-3 Paper Guidelines ...3-4 Loading Paper...3-5 In the Multi-Purpose Tray (e.g., Envelopes) ...3-5 Setting Paper Type and Size...3-8 For the Paper Cassette...3-8 For the Multi-Purpose Tray ...3-11 4 Sending Faxes (MF6550/MF6560/MF6580 Only) ... 4-1 Scan Settings ...4-3 Image Quality...4-3 Density...4-5...

  • Page 13: Table Of Contents

    10 Remote UI (MF6580 Only) ... 10-1 11 Maintenance... 11-1 Cleaning the Machine...11-1 Exterior ...11-1 Interior...11-2 Fuser Roller ...11-4 Scanning area...11-5 Cleaning the ADF Automatically ...11-8 Transcription Roller...11-9 Replacing the Toner Cartridge ...11-10 Redistributing Toner ...11-10 Replacing the Toner Cartridge...11-12 Recycling Used Cartridges ...11-16 The Clean Earth Campaign ...11-16 U.S.A.

  • Page 14: Table Of Contents

    13 Machine Settings ... 13-1 Machine Settings ...13-1 Printing USER’S DATA LIST ...13-1 Accessing the Setting Menu ...13-3 Setting Menu ...13-5 COMMON SETTINGS ...13-5 COPY SETTINGS ...13-10 FAX SETTINGS (MF6550/MF6560/MF6580 Only) ...13-12 ADDRESS BOOK SET. (MF6550/MF6560/MF6580 Only) ...13-18 PRINTER SETTINGS ...13-20 TIMER SETTINGS ...13-24 ADJUST./CLEANING ...13-26 REPORT SETTINGS ...13-28...

  • Page 15: Printing

    Except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to disassemble the machine: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact Canon Customer Care Center, or a Canon Authorized Service Facility.

  • Page 16

    – Unplug the machine from the wall outlet and contact Canon Customer Care Center in any of the following cases: – When the power cord or plug is damaged or frayed. – If liquid or small object has fallen into the machine.

  • Page 17: Power Supply

    – Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the machine, unplug the power cord immediately. Contact Canon Customer Care Center.

  • Page 18

    P.M. on Saturday. 24 hour online support is also available at the website http://www.canontechsupport.com/ Customer Support (Canada) Canon Canada Inc., offers a full range of customer technical support options*: – For step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and answers to frequently asked questions visit http://www.canon.ca/...

  • Page 19: How To Use This Guide, Symbols Used In This Manual

    How to Use This Guide Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or serious injury if not WARNING observed.

  • Page 20: Illustrations Used In This Manual

    Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the imageCLASS MF6550. The model imageCLASS MF6550 is used for illustration purposes in this manual. When there is any difference among MF6530, MF6531, MF6550, MF6560, MF6580, it is clearly indicated in the text, e.g., “MF6580 Only.”...

  • Page 21: Legal Notices

    Legal Notices Copyright Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

  • Page 22: Legal Limitations On The Usage Of Your Product And The Use Of Images

    Legal Limitations on the Usage of Your Product and the Use of Images Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability.

  • Page 23

    Trademarks Canon, the Canon logo and imageCLASS are trademarks of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners. As an ENERGY STAR product meets the ENERGY STAR The International ENERGY STAR international program that promotes energy saving through the use of computers and other office equipment.

  • Page 24

    OVERSEAS NOTE Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call Waiting” can be used with the machine. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

  • Page 25: Connection Of The Equipment, In Case Of Equipment Malfunction, Rights Of The Telephone Company

    The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility locations can be obtained by calling Canon Customer Care Center (1-800-828-4040).

  • Page 26: Fcc Notice

    Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If such changes or modifications should be made, you could be required to stop operation of the equipment. Canon U.S.A. Inc. One Canon Plaza, Lake Success, NY 11042, U.S.A. TEL No. 1-516-328-5600 xxiv...

  • Page 27

    The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other...

  • Page 28: Users In Canada

    OVERSEAS NOTE Canon recommends an individual line following industry standards, e.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX machine without “Camp On” signals is also permissible with the machine. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

  • Page 29

    Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met.

  • Page 30

    à la condition seulement que la somme des Nombres d’équivalence Ringer de tous les appareils ne soit pas supérieure à 5. CANON CANADA INC. 1-800-263-1121 24 HOURS A DAY, SEVEN DAYS A WEEK...

  • Page 31: Laser Safety, Cdrh Regulations

    Laser Safety This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968.

  • Page 32: Machine Components, Before Using The Machine, Scanning

    Before Using the Machine Machine Components ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. Slide guides Adjusts to the width of the document. Document feeder tray Holds documents. Document delivery tray Receives documents. Paper delivery tray Receives copies, prints and faxes.

  • Page 33

    Left cover Open this cover when replacing the toner cartridge or clearing paper jams. Scanning area Scans documents from the ADF. Platen glass cover Open this cover when placing a document on the platen glass. Platen glass Place documents. Multi-purpose tray Feeds non-standard size or thick/thin type paper stacks.

  • Page 34: Operation Panel, Main Operation Panel, Scan Key, Reset Key, System Monitor Key, View Settings Key

    Operation Panel Main Operation Panel ● MF6550/MF6560/MF6580 COPY Address Book Paper Select Image Quality Density Paper Select indicator Indicates the selected paper source. * The number of paper sources varies depending on the model used. Jam Location indicator Indicates the location of paper jams. LCD display Displays messages and prompts during operation.

  • Page 35: Copying

    Clear key Press to clear entered alphanumeric characters. Start key Press to start copying, scanning and sending faxes. Stop key Press to cancel machine operations. ON/OFF key (operation panel power switch) Press to turn the operation panel on/off. Also press to enter Sleep mode or to resume the normal mode from Sleep mode manually.

  • Page 36

    Facsimile Operation Panel (MF6550/MF6560/MF6580 Only) Panel open Direct TX key Press to set Direct Sending. Pause key Inserts a pause when entering a fax number. Hook key Press when you want to dial without lifting the handset of the external telephone. Redial key Press to redial the last number dialed manually with the numeric keys when a fax is...

  • Page 37: Lcd (standby Mode), Copy Mode, Fax Mode, Scan Mode

    LCD (Standby Mode) Copy Mode ● Without optional cassette 1 0 0 % L T R T E X T Zoom ratio Paper size Quantity Density Image quality Fax Mode* 1 2 / 3 1 / 2 0 0 6 S U N F a x O n l y Date &...

  • Page 38: Toner Cartridge, Maintaining The Toner Cartridge

    To purchase the Canon genuine replacement toner cartridge, contact your local Canon dealer or Canon Customer Care Center (1-800-828-4040).

  • Page 39

    ● Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. ● Always hold the toner cartridge by its handle to avoid touching the drum protective shutter.

  • Page 40: Timer Settings, Setting Sleep Mode, Sleep Mode

    Timer Settings Setting Sleep Mode When the machine remains idle for a certain period of time, it automatically enters Sleep mode. COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ SCAN System...

  • Page 41

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <ON> is displayed, then press [OK]. Press [ ] or [ You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values using numeric keys. Press [Stop] to return to standby mode.

  • Page 42

    NOTE – To resume normal mode from Sleep mode, press [ON/OFF] on the operation panel. – To enter Sleep mode manually, press [ON/OFF] on the operation panel. – The machine will not enter Sleep mode when: • the machine is in operation •...

  • Page 43: Setting Auto Clear Time

    Setting Auto Clear Time If the machine remains idle for a certain period of time, the display returns to standby mode (Auto Clear function). COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ SCAN...

  • Page 44

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <ON> is displayed, then press [OK]. Press [ ] or [ You can set the interval from 1 to 9 minutes (in one-minute increments). You can also enter values using numeric keys. Press [Stop] to return to standby mode.

  • Page 45: Setting Daylight Saving Time

    Setting Daylight Saving Time In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time.” COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [...

  • Page 46

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <MONTH> is displayed, then press [OK]. Press [ ] or [ Confirm that <WEEK> is displayed, then press [OK]. Press [ ] or [ 1-15 SCAN View System Monitor Settings Reset Collate...

  • Page 47

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <DAY> is displayed, then press [OK]. Press [ ] or [ Confirm that <END DATE/TIME> is displayed, then press [OK]. Confirm that <MONTH> is displayed, then press [OK]. SCAN View System Monitor...

  • Page 48

    COPY Address Book Paper Select Image Quality Density [OK] Press [ ] or [ Confirm that <WEEK> is displayed, then press [OK]. Press [ ] or [ Confirm that <DAY> is displayed, then press [OK]. Press [ ] or [ Press [Stop] to return to standby mode.

  • Page 49

    1-18...

  • Page 50: Document Requirements

    Document Handling Document Requirements Platen Glass Type – Plain paper – Thick documents – Photographs – Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper* , transparencies* – Book (Height: max. Size (W x L) Max. 8 "...

  • Page 51: Document Jams

    ● Do not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the document is completely dry. ● Remove all fasteners (staples, paper clips, etc.) before loading the document in the ADF.

  • Page 52: Scanning Area

    Scanning Area Make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. 1/8" (2 mm) 1/8" (2 mm) 1/8"...

  • Page 53: Loading Documents, On The Platen Glass

    Loading Documents On the Platen Glass Lift up the platen glass cover. Place your document face down. Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark.

  • Page 54

    Gently lower the platen glass cover. The document is ready for scanning. CAUTION – When closing the platen glass cover, be careful not to get your fingers caught, as this may result in personal injury. – Do not press down the platen glass cover forcefully, as this may damage the platen glass and cause personal injury.

  • Page 55: In The Adf

    In the ADF Fan the document stack and even the edges. Adjust the slide guides to the width of the documents.

  • Page 56: Paper Jams

    Neatly place the documents face up in the document feeder tray. The document is ready for scanning. NOTE – Do not add or remove documents while they are being scanned. – When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.

  • Page 58: Print Media, Paper Requirements

    Print Media Paper Requirements Size (W x L) Weight Quantity Type Plain Color Recycled Heavy 1 Heavy 2 Heavy 3 Bond 3hole punch paper Transparency Labels Envelopes ( : available –: not available) Paper cassette Legal, Letter 18 to 24 lb bond (64 to 90 g/m Max.

  • Page 59

    22 lb bond (80 g/m ) paper From 18 to 22 lb bond (64 to 80 g/m From 22 to 24 lb bond (81 to 90 g/m From 24 to 28 lb bond (91 to 105 g/m From 28 to 32 lb bond (106 to 128 g/m 20 lb bond (75 g/m LTR size only Use only LTR transparencies made especially for this machine.

  • Page 60: Printable Area

    Printable Area The shaded area indicates the approximate printable area of LTR paper. " (2.9 mm) " (4.7 mm) " (3.6 mm) " (2.7 mm)

  • Page 61: Paper Guidelines

    ● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location. ● Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity. ● Use only transparencies designed for laser printers. Canon recommends you use Canon type transparencies with this machine.

  • Page 62: Loading Paper, In The Multi-purpose Tray (e.g., Envelopes)

    Loading Paper To load paper in the paper cassette, see “Set Up the Machine,” in the Starter Guide. In the Multi-Purpose Tray (e.g., Envelopes) If you are making prints on transparencies, labels, nonstandard-sized paper, or envelopes, load them into the multi-purpose tray. ●...

  • Page 63

    Pull out the multi-purpose tray extension until it clicks, then open it. NOTE Do not load the paper without using the multi-purpose tray extension. Gently load the stack of envelopes with the address side facing down and the flap side to the left. Be sure to insert the envelopes as far as they will When you load the envelopes, arrange the stack of envelopes on a firm, clean surface first, then press down firmly on the edges to make the folds crisp.

  • Page 64

    – Some types of paper may not feed properly into the multi-purpose tray. For high quality copies, be sure to use the paper and transparencies recommended by Canon. – When making copies of a small document or thick paper, etc., the copy speed may be slightly...

  • Page 65: Setting Paper Type And Size, For The Paper Cassette

    Setting Paper Type and Size For the Paper Cassette The default settings are <PLAIN PAPER> and <LTR>. When you place other types and/or sizes of paper, follow this procedure to change the settings. COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions].

  • Page 66

    COPY Address Book Paper Select Image Quality Density [OK] Press [ ] or [ Confirm that <CASSETTE 1> is displayed, then press [OK]. Press [ ] or [ <PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <BOND>, <3HOLE PUNCH PAPER> If you use the optional paper cassette, confirm that <CASSETTE 2> is displayed and repeat this step to set the paper type for <CASSETTE 2>.

  • Page 67

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <REG. PAPER SIZE> is displayed, then press [OK]. Confirm that <CASSETTE 1> is displayed, then press [OK]. Press [ ] or [ <LTR>, <LGL>, <A4> If you use the optional paper cassette, confirm that <CASSETTE 2> is displayed and repeat this step to set the paper size for <CASSETTE 2>.

  • Page 68: For The Multi-purpose Tray

    For the Multi-Purpose Tray If you use same kind of paper for the multi-purpose tray, you can specify the paper size and type. COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Confirm that <COMMON SETTINGS> is displayed, then press [OK]. Press [ ] or [ Press [...

  • Page 69

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <PAPER SIZE> is displayed, then press [OK]. Press [ ] or [ <LTR>, <STMTR>, <EXECUTIV>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <COM10>* <ISO-B5>* , <FREESIZE>* For envelopes. If you select this size, <ENVELOPE> is automatically selected for the paper type, and the display for selecting the paper type does not appear.

  • Page 70

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <SELECT PAPER TYPE> is displayed, then press [OK]. Press [ ] or [ <PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <HEAVY PAPER 2>, <HEAVY PAPER 3>, <BOND>, <3HOLE PUNCH PAPER>, <TRANSPARENCY>, <LABELS>, <ENVELOPE>...

  • Page 71

    3-14...

  • Page 72: Sending Faxes (mf6550/mf6560/mf6580 Only), Scan Settings, Sending Faxes

    Sending Faxes (MF6550/MF6560/MF6580 Only) Follow this procedure to send a fax. For advanced sending features, see Chapter 1, “Advanced Fax Features,” in the Advanced Guide. Set a Document Place the document on the platen glass or load it in the ADF. For documents you can fax, see “Document Requirements,”...

  • Page 73: Enter The Fax Number

    Enter the Fax Number stem View nitor Settings Clear eset Collate WXYZ tional 2 on 1 PQRS ctions SYMBOLS Frame Erase Processing/ Data Tone Dial the recipient’s fax number with the numeric keys. T E L = 0 1 2 X X X X X X X What if...

  • Page 74: Scan Settings, Image Quality

    Scan Settings You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Adjust the scan settings according to the type of document you are sending.

  • Page 75

    COPY Address Book Paper Select Image Quality Density [OK] Press [Image Quality] repeatedly to select the resolution, then press [OK]. You can use [ ] and [ <FINE> for fine-print documents (the resolution is twice that of <STANDARD>). (200 x 200 dpi) <PHOTO>...

  • Page 76: Density

    Density COPY Address Book Paper Select Image Quality Density [OK] Press [FAX]. Press [Density]. Press [ ] or [ ]: to make light documents darker ]: to make documents lighter SCAN System View Monitor Settings Reset Collate Additional 2 on 1 PQRS Functions Frame Erase...

  • Page 77: Speed Dialing, Registering Recipients For Speed Dialing

    Speed Dialing Speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys. The following speed dialing methods are available: ● One-Touch Speed Dialing (p. 4-7) – Register a fax/telephone number for one-touch speed dialing, then to dial the number, simply press the one-touch speed dialing key assigned to that number.

  • Page 78

    ● Registering One-Touch Speed Dialing Direct TX Pause Hook [OK] Press [Additional Functions]. Press [ ] or [ Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK]. Press a one-touch speed dialing key (01 to 23) for a registering fax number, then press [OK].

  • Page 79

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y 0 1 2 X X X X X X X...

  • Page 80

    COPY Address Book Paper Select Image Quality Density [OK] Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. To register another one-touch speed dialing key, press [Additional Functions], then repeat the procedure from step 4. You can set <OPTIONAL SETTING>...

  • Page 81

    ● Editing One-Touch Speed Dialing Direct TX Pause Hook [OK] Press [Additional Functions]. Press [ ] or [ Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK]. Press the one-touch speed dialing key (01 to 23) you want to edit, then press [OK].

  • Page 82

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Press [Clear] repeatedly to go back to a wrong digit. You can also use [ To delete all the numbers, press and hold [Clear]. Enter a new number with the numeric keys, then press [OK].

  • Page 83

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <NAME> is displayed, then press [OK]. Press [Clear] repeatedly to go back to a wrong character. You can also use [ ] to move the cursor to the wrong character, then press [Clear] to delete it. To delete the entire name, press and hold [Clear].

  • Page 84

    ● Deleting One-Touch Speed Dialing Direct TX Pause Hook [OK] Press [Additional Functions]. Press [ ] or [ Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK]. Press the one-touch speed dialing key (01 to 23) you want to delete, then press [OK].

  • Page 85

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Press and hold [Clear] to delete all the numbers, then press [OK]. You can also use [ ] to delete numbers one by one. Press [Stop] to return to standby mode.

  • Page 86: Registering Coded Speed Dialing

    ● Registering Coded Speed Dialing COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ then press [OK]. You can also enter a coded speed dialing number with the numeric keys after pressing [Coded Dial].

  • Page 87

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y 0 1 2 X X X X X X X...

  • Page 88

    COPY Address Book Paper Select Image Quality Density [OK] Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. To register another coded speed dialing number, press [Additional Functions], then repeat the procedure from step 4. You can set <OPTIONAL SETTING>...

  • Page 89: Editing Coded Speed Dialing

    ● Editing Coded Speed Dialing COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ that you want to edit, then press [OK]. SCAN System View...

  • Page 90

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Press [Clear] repeatedly to go back to the wrong digit. You can also use [ To delete all the numbers, press and hold [Clear]. Enter a new number with the numeric keys, then press [OK].

  • Page 91

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <NAME> is displayed, then press [OK]. Press [Clear] repeatedly to go back to a wrong character. You can also use [ ] to move the cursor to the wrong character, then press [Clear] to delete it. To delete the entire name, press and hold [Clear].

  • Page 92: Deleting Coded Speed Dialing

    ● Deleting Coded Speed Dialing COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ that you want to delete, then press [OK]. 4-21 SCAN System...

  • Page 93

    COPY Address Book Paper Select Image Quality Density [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Press and hold [Clear] to delete all the numbers, then press [OK]. You can also use [ ] to delete numbers one by one. Press [Stop] to return to standby mode.

  • Page 94: Registering Group Dialing

    ● Registering Group Dialing Direct TX Pause Hook [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Specify an empty one-touch speed dialing key or coded speed dialing number that you want to set as the group dial, then press [OK]. For details on selecting a one-touch speed dialing key, see “Registering One-Touch Speed Dialing,”...

  • Page 95

    Direct TX Pause Hook [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Select the speed dialing numbers you want to register in the group (max. 122 destinations) until all destinations are registered, then press [OK]. The speed dialing number refers to the one-touch dialing number or coded speed dialing number under which the fax/telephone number is registered.

  • Page 96

    COPY Address Book Paper Select Image Quality Density [OK] Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. N A M E C A N O N G R O U P Press [Stop] to return to standby mode. 4-25 SCAN System...

  • Page 97: Adding New Destination To Group

    ● Adding New Destination to Group Coded Direct TX Pause Hook Redial Dial [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the two-digit code using the numeric keys.

  • Page 98: Deleting Destination From Group

    ● Deleting Destination from Group COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the two-digit code using the numeric keys.

  • Page 99

    COPY Address Book Paper Select Image Quality Density Press [ ] or [ from the group. Press [Clear]. Repeat steps 6 and 7 if you want to delete another speed dialing number. Press [Stop] to return to standby mode. SCAN System View Monitor...

  • Page 100: Changing Group Name

    ● Changing Group Name COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the two-digit code using the numeric keys.

  • Page 101: Deleting Group Dialing

    ● Deleting Group Dialing COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the two-digit code using the numeric keys.

  • Page 102

    COPY Address Book Paper Select Image Quality Density [OK] Press [ ] or [ Press [Clear]. Repeat steps 6 and 7 until all speed dial numbers are deleted, then press [OK]. Press [Stop] to return to standby mode. NOTE When deleting all numbers, the registered name is cleared automatically. 4-31 SCAN System...

  • Page 103: Using Speed Dialing

    Using Speed Dialing Follow the procedure below to send faxes to registered recipients using speed dialing. For easy reference, print out the list of recipients registered for speed dialing. (See “REPORT SETTINGS,” on p. 13-28.) ● Using One-Touch Speed/Group Dialing Coded Direct TX Pause...

  • Page 104

    ● Using Coded Speed/Group Dialing Coded Address Redial Dial Book Paper Select Image Quality Place the document on the platen glass or load it in the ADF. Press [FAX]. Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Press [Coded Dial].

  • Page 105: Manual Sending

    Manual Sending Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. NOTE – You cannot use the platen glass for manual sending. –...

  • Page 106

    Coded Address Pause Hook Redial Dial Book Press [Hook] or pick up the handset of your external telephone. Dial the recipient’s fax/telephone number. NOTE Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.

  • Page 107: Direct Sending

    Direct Sending With direct sending, the machine sends the document on the ADF as it scans one page, without storing all pages into memory at once. You can send a document ahead of other documents stored in memory. NOTE – You cannot use the platen glass for direct sending. –...

  • Page 108

    COPY Address Book Paper Select Image Quality Density Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Dial the recipient’s fax/telephone number. If you select delayed transmission or sequential broadcasting, memory sending is automatically selected.

  • Page 109

    4-38...

  • Page 110: Receiving Faxes (mf6550/mf6560/mf6580 Only), Receiving Faxes

    Receiving Faxes (MF6550/MF6560/MF6580 Only) Follow this procedure to set the machine for receiving faxes. For advanced receiving features, see Chapter 1, “Advanced Fax Features,” in the Advanced Guide. Enter the Setting Menu SCAN System View Monitor Settings Reset Collate PQRS Additional 2 on 1 Functions...

  • Page 111

    Select the Receive Mode COPY SCAN Paper Select Image Quality Density Enlarge/Reduce Two-Sided Select the receive mode with or [ , then press [OK]. <FaxOnly>: Answers all calls as faxes. <FaxTel>: Switches between fax and voice calls automatically. <AnsMode>: Receives faxes automatically and records voice messages.

  • Page 112

    Copying Follow this procedure to make a copy. For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the Advanced Guide. Set a Document Place the document on the platen glass or load it in the ADF. For documents you can copy, see “Document Requirements,”...

  • Page 113: Start Copying

    Enter the Copy Quantity ystem View onitor Settings Clear Reset Collate WXYZ ditional 2 on 1 PQRS nctions SYMBOLS Frame Erase Processing/ Data Tone Enter the copy quantity (1 to 99) with the numeric key. 1 0 0 % L T R T E X T What if...

  • Page 114

    Scan Settings Before pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if Auto Clear function is activated or if you press [Reset]. Image Quality COPY Address Book...

  • Page 115: Adjusting Automatically

    Density You can adjust the density to the most appropriate level for the document either automatically or manually. ● Adjusting Automatically COPY Address Book Paper Select Image Quality Density [OK] Press [Density] to select <AUTO DENSITY>, then press [OK]. NOTE The image quality is automatically set to <TEXT>.

  • Page 116: Adjusting Manually

    ● Adjusting Manually COPY Address Book Paper Select Image Quality Density [OK] Press [Density] twice to select the manual mode. Press [ ] or [ ]: to make light documents darker ]: to make dark documents lighter SCAN System View Monitor Settings Reset...

  • Page 117: Zoom Ratio, Preset Zoom

    Zoom Ratio ● Preset Zoom You can enlarge or reduce documents from one standard paper size to another. COPY Address Book Paper Select Image Quality Density [OK] Press [Enlarge/Reduce]. Press [ ] or [ – 200% MAX. – 129% STMT → LTR –...

  • Page 118: Zoom Designation

    ● Zoom Designation You can reduce or enlarge images by any copy ratio, in 1% increments*. The available copy ratios are from 50% to 200%. * Not available for MF6531 COPY Address Book Paper Select Image Quality Density [OK] Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK].

  • Page 120

    Start the Print Command From an open document on an application, click [File] > [Print]. Select the Printer Select the printer icon for the machine ([Canon MF6500 Series UFRII LT], [Canon MF6500 Series PCL5e]*, or [Canon MF6500 Series PCL6]*). * MF6560/MF6580 Only...

  • Page 121

    Adjust Preferences Click [Preferences] or [Properties] to open the dialog box. After finished, click [OK]. Print the Document Click [Print] or [OK]. What if... ● You want to cancel printing: See Chapter 5, “System Monitor,” in the Advanced Guide.

  • Page 122

    Scanning Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on scanner driver settings, see the Scanner Driver Guide (in the User Software CD). Set a Document Place the document on the platen glass or load it in the ADF.

  • Page 123: Start Scanning

    Set Scan Function Start MF Toolbox, then set the scanning format. The mark will be displayed above the button you select. Start Scanning View Settings Clear Collate Start WXYZ 2 on 1 PQRS SYMBOLS Frame Erase Processing/ Data Error Power Tone Press [Start].

  • Page 124: Pc Faxing (mf6550/mf6560/mf6580 Only)

    Start the Print Command From an open document on an application, click [File] > [Print]. Select the Fax Select the fax icon ([Canon MF6500 Series (FAX)]), then click [Print] or [OK]. What if... ● You want to adjust the fax properties: Click [Preferences] or [Properties] and adjust the settings.

  • Page 125

    Set the Destination Specify the name and fax number in [Sending Settings], then click [Add to Recipient List]. What if... ● You want to send a fax with a cover sheet: Click the [Cover Sheet] tab and set the format for the cover sheet attachment. Send the Document Click [OK] in the Fax Sending Settings.

  • Page 126: Remote Ui (mf6580 Only), Remote Ui

    Remote UI (MF6580 Only) Follow this procedure for Remote UI management. For details, see Chapter 4, “Remote UI,” in the Advanced Guide. Prepare the Network Set up the machine for use in a TCP/ IP network, then connect the machine and the PC to your network router or a hub.

  • Page 127

    Log on Select the user mode, then click [OK]. Operate the Machine Now you can manage the machine on the web browser. For details, see Chapter 4, “Remote UI,” in the Advanced Guide. 10-2...

  • Page 128: Maintenance, Cleaning The Machine, Exterior

    Maintenance Cleaning the Machine Note the following before cleaning your machine: – Make sure no document is stored in memory, then turn off the main power switch and disconnect the power cord. – Use a soft cloth to avoid scratching the components.

  • Page 129: Interior

    Interior Clean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside. Turn off the main power switch and disconnect the power cord. Open the left cover. Grasp the blue plastic pull tab (A) on the toner cartridge. Pull the blue plastic pull tab until you can easily hold the handle of the toner cartridge.

  • Page 130

    Use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine’s interior. CAUTION – Do not touch the fixing assembly (A) as it becomes very hot during use. – Do not touch the transfer roller (B) as this can damage the machine.

  • Page 131: Fuser Roller

    Close the left cover. CAUTION – Be careful not to get your fingers caught. – If you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. Reconnect the power cord and turn on the main power switch.

  • Page 132

    Pull out the multi-purpose tray extension until it clicks, then open it. Load a sheet of blank LTR paper. Press [ ] or [ <FIX. UNIT CLEANING>, then press [OK]. Cleaning starts. When finished, the display returns to standby mode. NOTE –...

  • Page 133

    Close the platen glass cover. CAUTION Be careful not to get your fingers caught. ● ADF If your documents have black streaks or appear dirty after copying them using the ADF, this may be caused by pencil lead rubbing off the documents and onto the roller.

  • Page 134

    Lower the document feeder tray. CAUTION Be careful not to get your fingers caught. Close the ADF. CAUTION Be careful not to get your fingers caught. Open the platen glass cover. 11-7 Clean the ADF scanning area (on the left side of the platen glass) and the document feeding roller with a cloth dampened with water.

  • Page 135: Cleaning The Adf Automatically

    Cleaning the ADF Automatically If your documents have black streaks or appear dirty after scanning them through the ADF, clean the ADF roller by repeatedly feeding blank sheets of paper through it. COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions].

  • Page 136: Transcription Roller

    Transcription Roller If the back of the paper is smudged after printing, the transcription roller may be dirty. Clean the transcription roller in the following procedure. COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ Confirm that <TRANS.

  • Page 137: Replacing The Toner Cartridge, Redistributing Toner

    Replacing the Toner Cartridge When the LCD displays <TONER LOW/ PREPARE NEW TONER>, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge. Redistributing Toner Open the left cover. Grasp the blue plastic pull tab (A) on the toner cartridge. Pull the blue plastic pull tab until you can easily hold the handle of the toner cartridge.

  • Page 138

    Gently rock the toner cartridge 5 or 6 times to distribute toner evenly. Hold the toner cartridge by its handle. The arrows (A) on the toner cartridge should be pointing toward the machine. Insert the toner cartridge into the machine as far as it will go. The left edge (A) and the right side protrusions (B, C) of the toner cartridge should be aligned with the guides inside...

  • Page 139

    Close the left cover. CAUTION – Be careful not to get your fingers caught. – If you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. Replacing the Toner Cartridge Open the left cover.

  • Page 140

    Remove the toner cartridge. CAUTION – Always hold the toner cartridge by its handle. – Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. Remove the new toner cartridge from the protective material.

  • Page 141

    Pull out the seal completely. NOTE Do not pull out the seal at an angle. Hold the toner cartridge by its handle. The arrows (A) on the toner cartridge should be pointing toward the machine. Insert the toner cartridge into the machine as far as it will go.

  • Page 142

    Close the left cover. CAUTION – Be careful not to get your fingers caught. – If you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. 11-15...

  • Page 143: Recycling Used Cartridges, The Clean Earth Campaign

    PC Cartridge box. The Clean Earth Campaign ● THE Canon CARTRIDGE RECYCLING PROGRAM The Canon Cartridge Recycling Program fulfills the first initiative of Canon’s Clean Earth Campaign, which supports four critical environmental areas: ● Recycling in the Workplace ●...

  • Page 144: U.s.a. Program

    Becoming a part of this worthwhile program is easy. When your cartridge is of no further use, simply follow the instructions detailed for U.S. or Canadian residents. We appreciate your support of The Canon Cartridge Recycling Program. Working together we can make a significant contribution to a cleaner planet.

  • Page 145

    Maximum weight = 70 lb. (31.8 kg) Maximum length = 108" (2,743 mm) Maximum girth (length + 2 x width + 2 x height) = 130" (3,302 mm) If your shipment exceeds the above limits, please call 1-800-OK-Canon for special shipping information. Please Note: Do not send defective cartridges for replacement.

  • Page 146

    Apply the UPS authorized returning label provided in this guide. Residents of Alaska and Hawaii: Do not use the UPS authorized returning label. For Alaska and Hawaii Canon set up alternative mail service with the U.S. Postal Service. Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label.

  • Page 147: Canada Program-canada Programme

    ● Call 1-800-667-2666 to receive your free Canon collection box kit. ● The collection box can accommodate eight individual cartridge boxes. ● Place your eight individually packaged boxes of empty cartridges into the Canon collection box. Seal the box. ● Apply the Canon Canada Inc./Canada Post label provided in this brochure.

  • Page 148

    Working to preserve endangered species is a long-standing Canon interest. To this end, for every cartridge collected, Canon Canada donates $1, shared equally between World Wildlife Fund Canada and the Nature Conservancy of Canada. This donation is utilized in Canada.

  • Page 149: Transporting The Machine

    Transporting the Machine Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. CAUTION Be sure at least two people carry the machine. Disconnect the power cord and all the cables from the back of the machine.

  • Page 150

    Close the left cover. CAUTION Be careful not to get your fingers caught. Make sure the multi-purpose tray and the paper stopper are back in their original position. Pick up the machine using the provided hand grips on the left and right sides.

  • Page 151

    11-24...

  • Page 152: Troubleshooting, Clearing Jams, Document Jams

    NOTE Do not force a jammed document or paper out of the machine. Contact Canon Customer Care Center for assistance if needed. Document Jams When <CHECK DOCUMENT> or <DOCUMENT TOO LONG> appears on...

  • Page 153

    Lift the document feeder tray. Remove any jammed documents. Lower the document feeder tray and close the ADF. CAUTION Be careful not to get your fingers caught. Open the platen glass cover, and remove any jammed documents. Close the platen glass cover. CAUTION Be careful not to get your fingers caught.

  • Page 154: Paper Jams

    Paper Jams When <PAPER JAM> appears on the LCD display, remove jammed paper from inside the machine first, then from the paper cassette if necessary. Check the following if you experience repeated paper jams: – Even the edge of the paper stack by a flat surface before loading it in the machine.

  • Page 155

    Lift and hold the transcription frame (A), then remove the jammed paper (Only for 2-sided copying). Close the left cover. CAUTION Be careful not to get your fingers caught. If you use the optional paper cassette, open the cover on the left side of the optional paper cassette.

  • Page 156

    Gently push the paper cassette back into the machine until it clicks. CAUTION Be careful not to get your fingers caught. 12-5...

  • Page 157: Lcd Messages

    LCD Messages See the table below when the LCD displays error messages. Message ADJUSTING WAITING TO SCAN AUTO REDIAL CHANGE PAPERSIZE CHANGE REG’D SIZE →COMMON SETTINGS CHECK DOCUMENT CLOSE COVER Description The machine is not ready for scanning. This message appears when the recipient is engaged in direct sending and the job is waiting.

  • Page 158

    ADF to send a fax. – The machine is full of jobs. Action Contact Canon Customer Care Center. – Scan the document on the platen glass. – Reduce the length of the document to within 24 "...

  • Page 159

    Message MEMORY FULL NO APPROPRIATE SIZE Description – The number of fax jobs that can be stored in memory reached the maximum. Although <PAPER SELECT> is set to <AUTO> in <STANDARD SETTINGS> in the <COPY SETTINGS> menu, appropriate-sized paper is not set in the paper cassette nor on the multi- purpose tray.

  • Page 160

    Message NOT AVAILABLE NOW NOT REGISTERED OUTPUT TRAY FULL PAPER JAM PLATEN GLASS DIRTY CLEAN PLATEN GLASS 12-9 Description – You pressed the one- touch speed dialing key or coded speed dialing number that has already been registered, while you perform group dial registration.

  • Page 161

    Message PLEASE WAIT RECEIVED IN MEMORY START AGAIN STOP KEY PRESSED PRESS OK KEY Description This message appears when turning on the main power switch, or when the machine is not ready for printing. The machine received the fax in memory because paper or toner ran out, paper jams occurred, or incorrect- size paper was loaded.

  • Page 162

    10 seconds, then turn it on again. If the message persists, unplug the machine from the power supply and contact Canon Customer Care Center. Install the toner cartridge correctly. Remove and rock the toner cartridge 5 or 6 times to distribute toner evenly, then reinstall the toner cartridge.

  • Page 163: Error Codes

    ADF. – A document takes a long time to send because it contains too much data. – A document takes a long time to receive. (MF6550/MF6560/MF6580 Only) CANON *************************** ERROR TX REPORT *************************** 0005 111XXXXX 12/31 10:50...

  • Page 164

    Error Code Description #0005 – The other fax machine did not respond within 35 seconds. – The other party may not be using a G3 fax machine. #0009 The paper has run out or the paper cassette is not set properly. #0012 You could not send because the other party’s fax machine is out of...

  • Page 165: If A Power Failure Occurs

    If a Power Failure Occurs If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialing settings. Any sent or received documents stored in memory are backed up for about 60 minutes. During a power cut, functions are limited as follows: –...

  • Page 166: If You Cannot Solve A Problem

    CAUTION If the machine makes strange noises, emits smoke or odd odor, unplug it immediately and contact the Canon Customer Care Center. Do not attempt to disassemble or repair the machine yourself. NOTE Attempting to repair the machine yourself may void the limited warranty.

  • Page 167

    12-16...

  • Page 168: Machine Settings, Printing User's Data List

    Machine Settings Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out USER’S DATA LIST. Printing USER’S DATA LIST COPY Address Book Paper Select Image Quality...

  • Page 169

    COPY Address Book Paper Select Image Quality Density [OK] Press [ ] or [ Press [ ] or [ SCAN System View Monitor Settings Reset Collate PQRS Additional 2 on 1 Functions Frame Erase Enlarge/Reduce Two-Sided Tone ] to select <LIST PRINT>, then press [OK]. ] to select <USER DATA LIST>, then press [OK].

  • Page 170: Accessing The Setting Menu

    Accessing the Setting Menu COPY Address Book Paper Select Image Quality Density [OK] Press [Additional Functions]. Press [ ] or [ [OK]. <COMMON SETTINGS> <COPY SETTINGS> <FAX SETTINGS>* <ADDRESS BOOK SET.>* <PRINTER SETTINGS> <TIMER SETTINGS> <ADJUST./CLEANING> <REPORT SETTINGS> <SYSTEM SETTINGS> * MF6550/MF6560/MF6580 Only 13-3 SCAN...

  • Page 171

    COPY Address Book Paper Select Image Quality Density [OK] Press [ ] or [ To register the settings or go to a submenu item, press [OK]. When finished, press [Stop] to return to standby mode. NOTE – If you press [Stop] before pressing [OK], the setting will not be registered. –...

  • Page 172: Setting Menu, Common Settings

    Setting Menu NOTE – Depending on the country of purchase, some settings may not be available. – The menus described in this section are based on the model imageCLASS MF6580. Depending on the model of your machine, some settings may not be available and the number on the top of each menu may vary.

  • Page 173

    COMMON SETTINGS 2. ERROR TONE 3. TX JOB DONE TONE* 4. RX JOB DONE TONE* 5. SCAN DONE TONE 6. PRINT DONE TONE 4. TONER SAVER MODE 5. PRINTER DENSITY Beeps when an error (e.g., paper jam) occurs. – ON (1-3) –...

  • Page 174

    COMMON SETTINGS 6. AUTO CASS. SELCT 1. COPY 2. PRINTER 3. FAX* 4. OTHER 7. SELECT PAPER TYPE 1. CASSETTE 1 2. CASSETTE 2** 13-7 Sets whether to change to another paper source of the same size if the current paper source runs out while processing a job.

  • Page 175

    COMMON SETTINGS 8. REG. PAPER SIZE 1. CASSETTE 1 2. CASSETTE 2** 9. ENERGY IN SLEEP 10.MP TRAY STD SET 1. PAPER SIZE 2. SELECT PAPER TYPE 11.PAPER FEED SWITCH 1. MP TRAY SPEED PRIORITY PRINT SIDE Sets the paper size for the paper cassette. (See “For the Paper Cassette,”...

  • Page 176

    COMMON SETTINGS 2. CASSETTE 1 SPEED PRIORITY PRINT SIDE 3. CASSETTE 2** SPEED PRIORITY PRINT SIDE 12.DISPLAY LANGUAGE 13.ADF DIRTY ERROR 14.INIT. COMMON SET. * MF6550/MF6560/MF6580 Only ** Only for users of the optional paper cassette 13-9 Selects the paper feed method for paper cassette 1. Print speed has priority.

  • Page 177: Copy Settings

    COPY SETTINGS Setting Item 1. IMAGE DIR PRIORTY 2. STANDARD SETTINGS 1. IMAGE QUALITY 2. DENSITY 3. ZOOM RATIO PRESET RATIO MANUAL 4. COPIES 5. AUTO COLLATE Description Sets whether to activate the image direction priority. Copy orientation is same as the document. Copy orientation is rotated at 180 degrees.

  • Page 178

    COPY SETTINGS 6. TWO-SIDED 7. FRAME ERASE 8. PAPER SELECT 3. SHARPNESS 4. PAPER SIZE GROUP 5. MM/INCH ENTRY 6. INIT. COPY SET. ** Only for users of the optional paper cassette 13-11 Sets the type of two-sided copying. – OFF –...

  • Page 179

    FAX SETTINGS (MF6550/MF6560/MF6580 Only) Setting Item 1. RX MODE 2. USER SETTINGS 1. UNIT TELEPHONE # 2. UNIT NAME 3. TX TERMINAL ID 1. PRINTING POSITION 2. TELEPHONE # MARK 4. SCANNING DENSITY Description Selects the receive mode. (See “Set the Machine for Receiving Faxes,”...

  • Page 180

    FAX SETTINGS (MF6550/MF6560/MF6580 Only) 5. TEL LINE TYPE 6. VOLUME CONTROL 1. MONITOR VOL. CTRL 2. CALLING VOLUME 7. OFFHOOK ALARM 8. STANDARD SETTINGS 1. DENSITY 2. IMAGE QUALITY 3. DIRECT TX 13-13 Selects the telephone line type. (See “Set the Machine for Sending Faxes,”...

  • Page 181

    FAX SETTINGS (MF6550/MF6560/MF6580 Only) 9. INIT. FAX STD SET 3. TX SETTINGS 1. ECM TX 2. PAUSE TIME 3. AUTO REDIAL 1. REDIAL TIMES 2. REDIAL INTERVAL 3. TX ERROR REDIAL Sets whether to restore <STANDARD SETTINGS> in <FAX SETTINGS> to the default. –...

  • Page 182

    FAX SETTINGS (MF6550/MF6560/MF6580 Only) 4. TIME OUT 5. DIALING LINE CHCK 4. RX SETTINGS 1. ECM RX 2. FAX/TEL OPT. SET 1. RING START TIME 2. F/T RING TIME 3. F/T SWITCH ACTION 3. DRPD:SELECT FAX 13-15 Sets whether to scan a document automatically after entering the fax number.

  • Page 183

    FAX SETTINGS (MF6550/MF6560/MF6580 Only) 4. INCOMING RING RING COUNT 5. REMOTE RX REMOTE RX ID 6. MANUAL/AUTO F/T RING TIME Sets whether the machine rings when it receives a voice call, enabling you to answer the call. This function is only available when <RX MODE>...

  • Page 184

    FAX SETTINGS (MF6550/MF6560/MF6580 Only) 5. PRINTER SETTINGS 1. RECEIVE REDUCTION 1. RECEIVE REDUCTION 2. REDUCE DIRECTION 2. TWO-SIDED PRINT 3. CONT. PRINTING RX TO MEMORY KEEP PRINTING 13-17 Sets the to printer functions. Sets whether the received images print out at a reduced size. (See Chapter 1, “Advanced Fax Features,”...

  • Page 185

    ADDRESS BOOK SET. (MF6550/MF6560/MF6580 Only) Setting Item 1. 1-TOUCH SPD DIAL 1. TEL NUMBER ENTRY 2. NAME 3. OPTIONAL SETTING 1. INTERNATIONAL 2. TX SPEED 3. ECM Description Registers the information on one-touch speed dialing. Up to 23 destinations can be registered. (See “Registering One- Touch Speed Dialing,”...

  • Page 186

    ADDRESS BOOK SET. (MF6550/MF6560/MF6580 Only) 2. CODED SPD DIAL 1. TEL NUMBER ENTRY 2. NAME 3. OPTIONAL SETTING 1. INTERNATIONAL 2. TX SPEED 3. ECM 13-19 Registers the information on coded speed dialing. Up to 100 destinations can be registered. (See “Registering Coded Speed Dialing,”...

  • Page 187: Printer Settings

    ADDRESS BOOK SET. (MF6550/MF6560/MF6580 Only) 3. GROUP DIAL 1. TEL NUMBER ENTRY 2. NAME PRINTER SETTINGS Setting Item 1. DEFAULT PAPERSIZE 2. DEFAULT PAPERTYPE 3. COPIES 4. 2-SIDED PRINTING Registers the information on group dialing. Up to 122 destinations can be registered. (See “Registering Group Dialing,”...

  • Page 188

    PRINTER SETTINGS 5. PRINT QUALITY 1. IMAGE REFINEMENT 2. DENSITY 3. TONER SAVER 6. PAGE LAYOUT 1. BINDING 2. MARGIN 7. COLLATE 8. ERROR TIME OUT 9. INIT. PRINTER SET 13-21 Sets the image quality, density or toner saving mode for printing.

  • Page 189

    PRINTER SETTINGS 10.PCL SETTINGS*** 1. ORIENTATION 2. FONT NUMBER 3. POINT SIZE 4. PITCH 5. FORM LINES 6. SYMBOL SET 7. CUSTOM PAPER 1. UNIT OF MEASURE 2. X DIMENSION 3. Y DIMENSION Sets the PCL printer setting. Sets the paper orientation. –...

  • Page 190: Printer Settings

    PRINTER SETTINGS 8. APPEND CR TO LF 9. ENLARGE A4 11.RESET PRINTER *** MF6560/MF6580 Only 13-23 Sets whether to append a carriage return (CR) when line feed code (LF) is received. The print head moves down to the next line when line feed code is received, and the margin does not change (such as the beginning of the next line).

  • Page 191

    TIMER SETTINGS Setting Item 1. DATE&TIME SETTING 2. DATE TYPE SELECT 3. AUTO SLEEP TIME 4. AUTO CLEAR TIME Description Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.) Sets the date format. – MM/DD/YYYY –...

  • Page 192

    TIMER SETTINGS 5. DAYLIGHT SV.TIME 1. START DATE/ TIME 2. END DATE/TIME 13-25 Sets daylight saving time mode. (See “Setting Daylight Saving Time,” on p. 1-14.) Deactivates daylight saving time mode. Activates daylight saving time mode. Sets the start date. –...

  • Page 193: Adjust./cleaning

    ADJUST./CLEANING Setting Item 1. TRANS. ROLR CLEAN 2. FIX.UNIT CLEANING 3. FEEDER CLEANING 4. SPECIAL MODE M HIGH 5. SPECIAL MODE N 6. SPECIAL MODE O 7. SPECIAL MODE P 8. SPECIAL MODE Q Description Cleans the transcription roller. (See “Transcription Roller,” on p.

  • Page 194

    ADJUST./CLEANING 9. SPECIAL MODE R 10.SPECIAL MODE S SPEED PRIORITY 11.CONT. PRINT MODE 12.BACK EDGE MODE 13.LARGE PAPER MODE 14.AUTO ADF DRTY ADJ 15.MAINTENANCE CODE 13-27 Sets whether to prevent white streaks from appearing on the printed image. When you print the halftone image or photograph after the machine has not undergone any operation for a while, the first page of printouts may have thin white streaks on the printed image.

  • Page 195: Report Settings

    REPORT SETTINGS Setting Item 1. SETTINGS* 1. TX REPORT PRINT ERROR ONLY REPORT WITH TX IMAGE OUTPUT YES REPORT WITH TX IMAGE OUTPUT NO 2. RX REPORT 3. ACTIVITY REPORT 1. AUTO PRINT 2. TX/RX SEPARATE Description Sets the report functions. (See Chapter 6, “Reports and Lists,”...

  • Page 196

    REPORT SETTINGS 2. LIST PRINT 1. ACTIVITY REPORT* 2. SPEED DIAL LIST* 3. ADD BOOK DETAILS* 4. USER DATA LIST * MF6550/MF6560/MF6580 Only 13-29 Prints reports/lists. Prints the fax transaction report (max. last 40 transactions) manually. Prints the list of fax numbers registered for speed dialing. –...

  • Page 197: System Settings

    SYSTEM SETTINGS Setting Item 1. DEVICE INFO 1. DEVICE NAME 2. LOCATION 2. NETWORK SETTINGS**** 1. TCP/IP SETTINGS 1. IP ADDRESS AUTO. Description Sets device information. Registers the machine name. Registers the machine location. Sets network setting. (See Chapter 3, “Network,” in the Advanced Guide.) Sets TCP/IP network.

  • Page 198

    SYSTEM SETTINGS 2. IP ADDRESS 3. SUBNET MASK 4. GATEWAY ADDRESS 5. USE LPD 6. RAW SETTINGS 1. PORT NO. 2. USE BIDIRECTIONAL 7. USE HTTP 13-31 Registers a fixed IP address to the machine. (See “Installing/Uninstalling Software,” in the Starter Guide.) Registers a fixed subnet mask to the machine.

  • Page 199

    SYSTEM SETTINGS 8. SET IP ADD RANGE 1. PERMIT/REJECT 2. SET IP ADDRESS 9. RX MAC ADD SET. Sets whether to restrict the range of IP addresses. Disables restriction of IP address of computers. Enables restriction of IP address of computers from which data (print/fax jobs) can be sent to the machine.

  • Page 200

    – ON – OFF Enables computers on the network to access the machine and modify its settings. – OFF – ON Sets or browses detailed information on the machine with a Canon printer driver or utility. – ON – OFF...

  • Page 201

    SYSTEM SETTINGS 4. ETHERNET DRIVER 1. AUTO DETECT AUTO MANUAL 1. DUPLEX 2. ETHERNET TYPE 5. VIEW IP ADDRESS 1. IP ADDRESS 2. SUBNET MASK 3. GATEWAY ADDRESS 6. STARTUP TIME SET. Specifies the type of network connection. Selects the detection method of Ethernet driver. Sets the machine to determine the communication mode (Half duplex/Full duplex) and Ethernet type (10Base-T/ 100Base-TX) automatically.

  • Page 202

    SYSTEM SETTINGS 3. COMMUNICATIONS* 1. TX START SPEED 2. RX START SPEED 3. MEMORY LOCK 1. PASSWORD 2. REPORT PRINT 3. MEMORY RX TIME 1. MEM RX START TIME 2. MEM. RX END TIME 13-35 Sets the facsimile communication. Sets the transmission speed for all sent documents. (33600 bps, 2400 bps, 4800 bps, 7200 bps, 9600 bps, 14400 bps) Sets the transmission speed for all receivable documents.

  • Page 203: System Settings

    SYSTEM SETTINGS 4. REMOTE UI**** 5. ACCESS TO DEST.* 1. RESTRICT NEW ADD. 2. FAX DRIVER TX 6. CHECKING THE LOG 7. USE DEVICE USB MF6550/MF6560/MF6580 Only **** MF6580 Only Sets whether to activate the Remote UI function to operate the machine and change settings.

  • Page 204: Specifications, General

    Appendix Specifications General ● Type ● Power Source ● Power Consumption ● Warm-up Time ● Weight ● Dimensions ● Installation Space ● Environmental Conditions ● Display Languages ● Acceptable Documents 14-1 Personal Desktop 120 V-127 V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) Approx.

  • Page 205: Copier

    General ● Acceptable Paper Stock ● Printable Area ● Scanning Area Copier ● Scanning Resolution ● Printing Resolution ● Magnification ● First Copy Time ● Copy Speed ● No. of Copies » p. 3-1. » p. 3-3. » p. 2-3. 600 dpi x 600 dpi 1200 dpi enhanced x 600 dpi 1:1 ±...

  • Page 206: Printer, Facsimile (mf6550/mf6560/mf6580 Only)

    Printer ● Printing Method ● Paper Handling ● Paper Delivery ● Print Speed ● Printing Resolution ● Number of Tones ● Printing Cartridge Facsimile (MF6550/MF6560/MF6580 Only) ● Applicable Line ● Compatibility ● Data Compression Schemes ● Modem Speed ● Transmission Speed ●...

  • Page 207

    Facsimile (MF6550/MF6560/MF6580 Only) ● Fax Resolution ● Dialing FINE: 203 pels/in. x 196 lines/in. (8 pels/mm x 7.7 lines/mm) PHOTO: 203 pels/in. x 196 lines/in. (8 pels/mm x 7.7 lines/mm) SUPER FINE: 203 pels/in. x 392 lines/in. (8 pels/mm x 15.4 lines/mm) ULTRA FINE: 406 pels/in.

  • Page 208: Telephone (mf6550/mf6560/mf6580 Only)

    Telephone (MF6550/MF6560/MF6580 Only) ● Connection The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions. Based on ITU-T Standard Chart No. 1, JBIG standard mode. NOTE Specifications are subject to change without notice. 14-5 External telephone/answering machine (CNG detecting signal)/data modem...

  • Page 209: Index

    Index Symbols & Numerics 2 on 1 key 1-4 Additional Functions key 1-4 Address Book key 1-5 ADDRESS BOOK SET. 13-18 ADF 1-1, 2-6 ADJUST./CLEANING 13-26 Auto clear time 1-12 Automatic document feeder 1-1 CHECK DOCUMENT message 12-1 Cleaning machine 11-1 Exterior 11-1 Fuser roller 11-4 Interior 11-2...

  • Page 210

    Group dialing 4-6 Adding destination 4-26 Changing name 4-29 Deleting destination 4-27 Deleting group 4-30 Registering 4-23 Using 4-32 Handling xiii Hook key 1-5, 4-35 If a Power Failure Occurs 12-14 If You Cannot Solve a Problem 12-15 Image quality Copying 6-3 Faxes 4-3 Image Quality key 1-4...

  • Page 211: Table Of Contents

    Power indicator 1-4 Power supply xv PRINTER SETTINGS 13-20 Printing 7-1 Processing/Data indicator 1-4 Receiving faxes 5-1 Recycling cartridge 11-16 Redial key 1-5 Redistributing toner 11-10 Registering speed dialing 4-6 Remote UI 10-1 REPLACE TONER message 11-10 Replacing toner cartridge 11-10 REPORT SETTINGS 13-28 Reset key 1-3 RX SETTINGS 13-15...

  • Page 212: Table Of Contents

    Zoom ratio 6-6 Preset zoom 6-6 Zoom designation 6-7 14-9...

  • Page 213

    14-10...

  • Page 214

    CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

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  • Clifford Nov 11, 2016 09:51:
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