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Xerox DocuMate 150 User Manual

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  • Page 1 DocuMate 150 scanner user’s guide...
  • Page 2 DocuMate 150 scanner user’s guide...
  • Page 3 XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
  • Page 4: Table Of Contents

    The Xerox DocuMate 150 Scanner ........
  • Page 5 Xerox DocuMate 150 Scanner Specifications ........
  • Page 6: Welcome

    What’s in the Box DocuMate 150 Scanner User’s Guide Welcome Your new Xerox DocuMate 150 scanner can quickly scan stacks of color, grayscale, and black-and-white documents, up to 8.5" x 14", and place their electronic images on your computer. Before starting the scanner assembly and software installation, please check the contents of the box to make sure that all parts are included.
  • Page 7: The Xerox Documate 150 Scanner

    Welcome The Xerox DocuMate 150 Scanner Paper Guides Status light Input Tray ADF cover release Control panel Output tray Power switch Power jack Input tray—Holds documents in the scanner. Paper Guides—Adjust to fit the document width. ADF cover release—Opens the scanner door.
  • Page 8: What You Need

    The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Xerox DocuMate 150 Scanner User’s Guide—On the Installation Disc; contains detailed installation, scanning, configuration, and maintenance information. The Scanner Readme file has late-breaking news about your scanner.
  • Page 9: Installation

    If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox DocuMate 150 scanner. While in some cases you can configure your computer to have another manufacturer’s scanner operational on your computer in...
  • Page 10: Step 1: Assemble The Scanner

    Step 1: Assemble the Scanner DocuMate 150 Scanner User’s Guide 1. Remove the scanner from its protective foam and plastic bag. 2. Open the ADF cover and carefully remove any foam particles that may have gotten inside it. 3. Align the tabs on the Input tray with the slots inside the scanner and slide the tray down into place.
  • Page 11: Step 2: Install The Software

    From the list of files on the CD, double-click the file named START32.EXE. NOTE: The Scanner Readme file has late-breaking news about your scanner. The Scanner Readme file is in HTML format and will open in any standard browser. DocuMate 150 Scanner User’s Guide...
  • Page 12 Installation 4. On the Main Menu, select Install Products. ® 5. Make sure the boxes for Nuance PaperPort and Scanner Driver are checked. 6. Click Install Now. DocuMate 150 Scanner User’s Guide...
  • Page 13 1. The Welcome to the One Touch 4.0 Setup Wizard Opens. 2. Click Next. 3. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.
  • Page 14 DocuMate 150 Scanner User’s Guide 5. Select the option you want then click Next. • Full Install (OneTouch and TWAIN)—This is the recommended installation. It installs the One Touch 4.0 software which provides the necessary driver software for the scanner. It also installs the scanning interface for the TWAIN driver.
  • Page 15 Installation 8. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section. DocuMate 150 Scanner User’s Guide...
  • Page 16: Step 3: Connect The Power Supply

    Step 3: Connect the Power Supply DocuMate 150 Scanner User’s Guide 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty.
  • Page 17: Step 4: Connect The Usb Cable And Turn On The Power

    Installation Step 4: Connect the USB Cable and Turn on the Power The Xerox DocuMate 150 scanner connects to any available USB port. Check your computer’s manual for USB port locations. 1. Remove any protective tape from the USB cable.
  • Page 18 DocuMate 150 Scanner User’s Guide 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel.
  • Page 19: Additional Applications Available With Your Scanner

    1. Return to the disc’s Main Menu and click Install Products. 2. Select the additional applications you want to install, then click Install Now. 3. Follow the instructions on the screen to install each of the additional products. About the Software DocuMate 150 Scanner User’s Guide...
  • Page 20: View The User Guides

    3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. 4. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate 150 scanner is ready to scan. Installation...
  • Page 21: Register Your Scanner And Check For Updates

    After registration is complete you will receive an email message with your RegID. 4. After receiving your RegID, write it down on a piece of paper and keep it with your scanner so you will be able to find it easily. DocuMate 150 Scanner User’s Guide...
  • Page 22: Scanning

    If you selected the recommended Full Install option for your scanner’s driver (see page 9), then you have several different scanning options with your Xerox DocuMate 150 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.
  • Page 23: Loading Documents To Scan

    1. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. 2. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. DocuMate 150 Scanner User’s Guide...
  • Page 24: Scanning From One Touch

    Scanning from One Touch The Default One Touch Settings DocuMate 150 Scanner User’s Guide One Touch is your main scanning interface for using the scanner. The One Touch functions on the scanner mirror the One Touch Button Panel on screen.
  • Page 25: Scan From The One Touch Scanner Buttons

    4. A scan progress window opens and the image(s) are sent to the selected application from the One Touch utility. In this example the Destination Application is the PaperPort desktop. To cancel scanning press the Cancel button on the scanner. The current One Touch scan function. DocuMate 150 Scanner User’s Guide...
  • Page 26: Scan From The One Touch Button Panel

    Scan from the One Touch Button Panel The One Touch Icon DocuMate 150 Scanner User’s Guide Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon.
  • Page 27: Using The One Touch Button Panel

    Double-Click on the detailed information to open the One Touch Properties. The Hardware View • Left-click on the scanner icon to return to the Button view. • Right-click on the scanner icon to open the scanner’s hardware properties. The Button View The Detail View DocuMate 150 Scanner User’s Guide...
  • Page 28: Configuring The One Touch Buttons

    Right-click on a button (for example, button 2) and the Properties window opens for that button. DocuMate 150 Scanner User’s Guide When you installed the scanner, the software configured each One Touch button with appropriate settings consisting of: Destination Application, a Scan Configuration, and a File Format.
  • Page 29: Selecting New Settings For A Button

    Click to select options. The file format of the images of the scanned item. The settings that the scanner uses when scanning with the currently selected button (in this case button 2). DocuMate 150 Scanner User’s Guide...
  • Page 30 DocuMate 150 Scanner User’s Guide Select Configuration—The list of available scan configurations for the selected button. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information.
  • Page 31: Creating A New Scan Configuration

    If you want to start from the settings of another configuration, select the configuration, then click the Copy button. The Scan Configuration Properties dialog box opens. The Scan Configurations. Click New to create a new Scan Configuration. DocuMate 150 Scanner User’s Guide...
  • Page 32 Drag the sliders to set the Brightness and Contrast. DocuMate 150 Scanner User’s Guide 1. On the Scan Configuration Properties dialog box, type a name. 2. Select scan settings for the new scan configuration. Mode—Select a scanning mode: •...
  • Page 33 If the page is fed through at too great an angle, the image may not scan correctly. In that case, re-scan the page using the paper guides to feed the paper in straight. Click to toggle between inches and millimeters. DocuMate 150 Scanner User’s Guide...
  • Page 34 DocuMate 150 Scanner User’s Guide • Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image • Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item. Color filter applies to Black&White or Grayscale Mode.
  • Page 35 4. If there are no other settings you want to change, click OK to save the new configuration. It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications. DocuMate 150 Scanner User’s Guide...
  • Page 36: The Device Settings Tab

    The Device Settings Tab DocuMate 150 Scanner User’s Guide A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device.
  • Page 37 3. If you want to store your archive documents in some other location, click the Browse button to specify the new location. 4. Click OK or Apply. DocuMate 150 Scanner User’s Guide...
  • Page 38: Editing Or Deleting Scan Configurations

    Editing or Deleting Scan Configurations DocuMate 150 Scanner User’s Guide Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations.
  • Page 39: Selecting Document And File Format Options

    As with the JPEG option, the PDF format can be reduced in size or quality. Text Formats; sPDF is only one of several text formats available. DocuMate 150 Scanner User’s Guide...
  • Page 40: Text Formats

    Text Formats DocuMate 150 Scanner User’s Guide To select a JPEG or PDF file size: 1. Select JPG or PDF as the page format, then right-click on the icon. 2. Choose the file size/image quality option for your scanned images.
  • Page 41 Searchable PDF—he .sPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities. Example menu of the TEXT format when the Destination Application is Transfer to Storage. DocuMate 150 Scanner User’s Guide...
  • Page 42: Renaming A One Touch Button

    Renaming a One Touch Button DocuMate 150 Scanner User’s Guide Normal PDF—The .nPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in a PDF editing program.
  • Page 43: Selecting Options For A Button

    Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. • PDF applications are for documents scanned to PDF format. • Email includes Microsoft Outlook and other email applications. DocuMate 150 Scanner User’s Guide...
  • Page 44 DocuMate 150 Scanner User’s Guide • Storage and CD-R/W is for either storing scanned documents in a folder, or sending them to a CD burner to create a CD containing the scanned documents. • Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing.
  • Page 45: Setting Destination Application Properties

    1. Select the PaperPort folder where you want the file of the scanned image to be located. Click OK. 2. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder. DocuMate 150 Scanner User’s Guide...
  • Page 46: Text Documents Properties

    DocuMate 150 Scanner User’s Guide Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel text editing applications. 1. Click in the OCR settings boxes for the options you want. Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text.
  • Page 47: Image Documents Properties

    2. To add another application to the list, click the Add Application button. See the steps on page 41 to add an application to the list. 3. Click OK or Apply on the Link Properties window. DocuMate 150 Scanner User’s Guide...
  • Page 48: Storage Properties

    DocuMate 150 Scanner User’s Guide Storage Properties These properties apply to the Destination Application named Transfer to Storage. 1. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location.
  • Page 49: Email Properties

    Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. 5. Click OK. DocuMate 150 Scanner User’s Guide...
  • Page 50: Configure Before Scan

    Configure Before Scan DocuMate 150 Scanner User’s Guide Choosing Configure Before Scan simply opens a scanning interface when you press a button. You can then use that interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the Destination Application already selected in the One Touch Properties window for that button.
  • Page 51: To Scan Using Configure Before Scan

    Application specified in the One Touch 4.0 Properties. In the example shown on the previous page, the Destination Application is Microsoft Paint. Please see “Scanning with the TWAIN Interface” on page 58 for details about the options available in the TWAIN interface. DocuMate 150 Scanner User’s Guide...
  • Page 52 Canceling a Configure Before Scan DocuMate 150 Scanner User’s Guide To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job.
  • Page 53: Scanning With Optical Character Recognition (Ocr)

    The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch 4.0 software and your DocuMate 150 scanner. The One Touch OmniPage Module was automatically installed when you installed your driver.
  • Page 54: Scanning With Spdf Or Npdf And Searching For Text

    Scanning with sPDF or nPDF and Searching for Text DocuMate 150 Scanner User’s Guide Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF creates a PDF image with a searchable text layer. nPDF creates a PDF file that can be edited in a PDF editing program.
  • Page 55: Scan And Burn To A Cd

    8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. NOTE: If other files are also waiting to be burned to the CD, they will get written with the One Touch files on the CD. DocuMate 150 Scanner User’s Guide...
  • Page 56: Scanning With Event Forwarding

    Scanning with Event Forwarding DocuMate 150 Scanner User’s Guide If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. 1. Open the One Touch Properties window. 2. Select Still Image Client as the Destination Application.
  • Page 57: Creating An Html Web Page From Your Scanned Documents

    7. You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page. Choose HTML DocuMate 150 Scanner User’s Guide...
  • Page 58: Transferring Scanned Documents To Storage

    Transferring Scanned Documents to Storage DocuMate 150 Scanner User’s Guide With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way.
  • Page 59: Scanning To Multiple Archive Folders

    “Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Select Transfer to Storage. Click the New button. DocuMate 150 Scanner User’s Guide...
  • Page 60 DocuMate 150 Scanner User’s Guide 7. Click the Storage Options tab. This is where you set the different folder locations for the new configurations. 8. Click the Browse button and select the folder you created for storing the scanned documents.
  • Page 61 5. Press the Scan button to scan the documents. When scanning is finished, the documents are stored in the two separate folders. The new configurations apply to the Transfer to Storage Destination Application. DocuMate 150 Scanner User’s Guide...
  • Page 62: Checking The Hardware And Setting The Lamp Power Saving

    1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 150 scanner. 3. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time.
  • Page 63: Scanning With The Twain Interface

    TWAIN interface is the same regardless of the software you use, you can still uses the instructions in this User’s Guide for scanning with your Xerox DocuMate 150 scanner. To access the TWAIN interface from other software, please refer to their user’s guides.
  • Page 64: Accessing The Twain Interface

    2. Use that application’s command to open the TWAIN interface. In PaperPort click on the toolbar Scan button then choose TWAIN: Xerox DocuMate 150 when prompted. Select Display scanner dialog box, then click on the Scan button in the scanning pane.
  • Page 65: Scanning From The Twain Interface

    Scanning with the TWAIN Interface Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 150 scanner. 1. Adjust the paper guides for the width of the pages you’re scanning. 2. Insert the documents face down with their tops into the scanner.
  • Page 66 5. When scanning is complete, click Done to close the TWAIN interface. The scanned images appear in the TWAIN software. This example shows a thumbnail image of a scanned page on the PaperPort desktop. The options on the Xerox DocuMate 150 TWAIN interface are: • Mode—Select a scanning mode: Black&White to scan in black and white.
  • Page 67 If this option is not selected, the scanner waits for you to click the Scan button. The scanned item with the red filtered out. DocuMate 150 Scanner User’s Guide...
  • Page 68: Display The Device Configuration

    Scanning with the TWAIN Interface Display the Device Configuration 1. Click the Xerox DocuMate 150 icon in the top right corner of the TWAIN interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving”...
  • Page 69: Scanning With The Wia Interface

    Accessories, and then click Paint. 2. From the File menu choose From Scanner or Camera. 3. The Scan using Xerox DocuMate 150 window opens. 4. Click the button most appropriate for the item you’re scanning. 5. Select a paper size from the Page Size list.
  • Page 70 DocuMate 150 Scanner User’s Guide 6. Click Preview to preview the image before scanning. NOTE: If you preview when scanning a stack of documents, the first page of the stack feeds through the ADF for the preview. After adjusting the scanner settings, replace that page on the stack so it is scanned with the rest of the pages.
  • Page 71: Fine Tuning Your Scans

    50 dpi. Picture type—Click the menu arrow and choose the most appropriate type for the item you’re scanning. 3. Click OK. If you want to reset the settings and start over, click Reset. DocuMate 150 Scanner User’s Guide...
  • Page 72: Maintenance

    Clearing Paper Jams Cleaning the Automatic Document Feeder DocuMate 150 Scanner User’s Guide Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning opens after a few moments.
  • Page 73: Replacing The Adf Pad Assembly

    You received a replacement pad in the original scanner box, and you can also order a new one. See the “Xerox DocuMate 150 Scanner Parts List” on page 76 for ordering information. To replace the ADF Pad assembly: 1.
  • Page 74 DocuMate 150 Scanner User’s Guide To replace the roller assembly: 1. Open the Automatic Document Feeder cover. 2. Take out the paper input tray. 3. The roller is held in place with a lock tab that rotates to lock and unlock it.
  • Page 75 9. Rotate the lock tab down so the locking flange catches on its latch. Do not force the lock tab into place. If it does not rotate freely to lock into place, make sure the flange is properly seating on its latch. DocuMate 150 Scanner User’s Guide...
  • Page 76: Troubleshooting

    Did you select another TWAIN source for acquiring images? If you use multiple TWAIN devices with your computer, you may have selected another source for images. Make sure Xerox DocuMate 150 is selected as the scanner. Problem: With AutoCrop to Original selected, sometimes I get blank pages, or pages with lines.
  • Page 77 A driver for another scanner may be installed on your computer and it is interfering with the installation of your Xerox DocuMate 150scanner. You may need to remove those other drivers and re-install your Xerox DocuMate 150 scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs.
  • Page 78: Status Light Troubleshooting Codes

    See page 5 for instructions to install the tray. Open the ADF cover and remove the jammed page. Re-boot your computer. If the problem persists, contact Xerox Technical Support. Maintenance...
  • Page 79: Uninstalling Your Scanner

    Uninstalling the PaperPort and OmniPage Software To Install Another Driver To uninstall your DocuMate 150 scanner, remove the One Touch 4.0 software, PaperPort, and any other software provided with your scanner. 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel.
  • Page 80: Xerox Documate 150 Scanner Specifications

    Xerox DocuMate 150 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption...
  • Page 81: Xerox Documate 150 Scanner Parts List

    Maintenance Xerox DocuMate 150 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Input Tray Output Tray ADF Pad Roller Assembly USB Cable AC Power Cord Power Supply Buttons Label...
  • Page 82: Notices

    Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
  • Page 83: Section 3: Operational Safety Information

    Section 3: Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow...
  • Page 84: Section 4: Electrical Information

    If you are not sure whether or not an outlet is correctly grounded, consult an electrician. 5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal. 6. Do not place this equipment where people might step or trip on the power cable.
  • Page 85: Section 5: Emergency Power Off

    Section 7: Product Safety Certification If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.
  • Page 86: Section 8: Regulatory Information

    England, Telephone +44 (0) 1707 353434 Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit: environment.html.
  • Page 87: European Union

    Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 15 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide.
  • Page 88: Section 10: Ilegal Copies

    Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.) Postal Money Orders.
  • Page 89 9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. Dependency Status Previous military service DocuMate 150 Scanner User’s Guide...
  • Page 90: Section 11: Eh&S Contact Information

    Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA: 1-800-828-6571...
  • Page 91 DocuMate 150 Scanner User’s Guide...
  • Page 92: Index

    OCR 24 text file format 35 Device Settings 31 Document Management 38 documentation 3 dpi 66 eMail 38 DocuMate 150 Scanner User’s Guide Index eMail Properties 44 error codes 73 Excel Spreadsheet 36 Fax and Print 39 File Format 23...
  • Page 93 Text Formats 35 TIFF 34 Transfer to Storage 53 troubleshooting 71 TWAIN 45, 51 TWAIN standard 58 uninstall 74 USB port 12 WIA 45, 64 Windows Image Acquisition 64 Word Document 36 xls file format 36 DocuMate 150 Scanner User’s Guide...
  • Page 94 05-0747-000...

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