Refer to the following tables to ensure the best print-quality and to avoid paper jams. For best results, use Xerox-branded paper as it is guaranteed to produce excellent results on your Xerox Phaser vary depending on vendor and type of paper used.
Custom paper sizes 550-Sheet Tray Simplex (one-sided) 98 - 216 mm Width 3.87 - 8.5 in. 148 - 356 mm Length 5.83 - 14.0 in. 182 - 216 mm Width 7.16 - 8.5 in. 257 - 356 mm Length 10.12 - 14.0 in. Paper weights The Phaser 4400 Laser Printer supports paper weights as follows:...
Ordering supplies See www.xerox.com/officeprinting/4400supplies for information on ordering supplies. Xerox Branded Paper Item Plain Paper Xerox Premier 80 Xerox Premier 80 Xerox 4024 DP statement Xerox 4024 DP Xerox 4024 DP folio Xerox 4024 DP legal Transparencies Xerox 3M Type L transparencies...
Loading paper in Tray 1, 2, or 3 Note If you change the type of paper or transparencies, you MUST specify the type on the front panel of the printer. To load paper in Tray 1, 2, or 3: Remove the tray from the printer: Pull out the tray until it stops.
Page 10
To load paper longer than 297 mm (11.69 in.), adjust the catch as shown below. There are three settings for the catch. Choose the one that is closest beyond the length of the paper. Press the square latch. Slide out the back of the tray to fit your paper. Gently squeeze the side guides and slide them all the way to the sides of the tray.
Page 11
Align the four corners of the paper stack and insert it into the tray, following the simplex and duplex instructions below. Top view of tray: A. Simplex printing, B. Duplex printing While squeezing the right side of the guides handle, adjust the guides to the paper width. Note To avoid misfeeds and jams, make sure that the stack is placed at the center of the tray and adjust the side guides to the correct size.
Page 12
When the side guides are aligned, adjust the length guide to the paper length. Note To avoid paper jams or incorrect paper size sensing, make sure the length guide stopper is firmly seated in the floor of the tray. Also, make sure the paper is under the retaining clip on the length guide.
When the front panel prompts you: If you haven’t changed the type of paper, press the OK key to accept the current setting for paper type. If you have changed the type of paper, scroll to the correct paper type and press the OK key to save your selection.
Page 14
Extend the Multi-Purpose Tray and adjust the paper guide to fit the media you intend to use. Note To prevent possible jams, be sure to adjust the guides correctly and do not overload the tray. To reduce the possibility of misfeeds and jams, fan the stack of paper before inserting it into the tray.
Page 15
Top view of Multi-Purpose Tray: A. Simplex printing, B. Duplex printing Note If you change the size or type of paper while the front panel displays a the printer automatically sets the menus to the size and type specified in the message. When the front panel prompts you and you haven’t changed the type or size of paper, press the OK key to accept the current settings for type and size.
Loading envelopes in the envelope feeder The envelope feeder is an optional device for your printer. In addition to feeding envelopes, it can also be used to feed card stock, such as A6 postcards. Note Some envelopes may curl or wrinkle, even with the envelope feeder. For best results, test a few envelopes to determine what works best for you.
Page 17
Lift the envelope holder and load the envelope feeder with the appropriate size and type of envelopes. Place the side to be printed faceup. The top of the envelopes should be toward the left of the printer. Caution Never use envelopes with windows, metal clasps, or exposed gummed surfaces; they can damage the printer.
Page 18
If the front panel prompts you and you have changed the size or type of envelopes: Press the Down Arrow key to scroll to Scroll to the correct paper type (usually selection. Scroll to Change Paper Size Scroll to the correct envelope size and press the OK key to save your selection. Phaser™...
Loading custom size paper In addition to the wide variety of paper sizes available for this printer, you can use custom size paper. For a list of the acceptable papers, transparencies, envelopes, and labels that can be used in each tray, refer to the Supported Papers section of the Trays and Paper Guide on the Interactive Documentation CD-ROM or print the Paper Tips Page from the front panel of your printer.
Page 20
Press the Down Arrow or Up Arrow key to scroll to the value for X, and then press the OK key. (The X value is the measurement from the left to the right of the paper in the tray.) Scroll to Set Custom Y Press the Down Arrow or Up Arrow key to scroll to the value for Y, and then press the OK key.
Loading custom size paper in the Multi-Purpose Tray Open the Multi-Purpose Tray. Insert the custom size paper and adjust the guides to match the size of the paper. Top view of Multi-Purpose Tray: A. Simplex printing, B. Duplex printing When the front panel prompts you to confirm the type and size of paper: Scroll to Change Paper Type Scroll to the correct paper type and press the OK key to save your selection.
Printing 2-sided pages automatically using Trays 1, 2, or 3 Insert a stack of paper into the tray. For more information, refer to the Trays section of the Trays and Paper Guide on the Interactive Documentation CD-ROM. Place the side to be printed with the odd-number pages faceup with the top of the page toward the back of the tray.
Page 24
In the printer driver: Select the tray containing the paper. Select the orientation. Select 2-sided printing. Refer to the table on page 18 for instructions and the wording used in the printer drivers. Send the job to the printer. Setting the printer driver for 2-sided printing Operating System Driver Macintosh...
Manual 2-sided printing If the printer doesn’t have a duplex unit or if you need to duplex paper sizes or weights outside the duplex unit’s limits, you can still have the printer print on both sides of the paper. However, you must have the printer print all of the odd-numbered pages first, reinsert the printed pages in the tray, then have the printer print the even-numbered pages.
Page 26
In the printer driver: Select the tray containing the paper as the paper source. Do not select the option for 2-sided printing. In the application, select the option to print odd-numbered pages. Send the job to the printer so that the odd-numbered pages are printed. Printing the even-numbered pages Insert the paper printed with the odd-numbered pages into the tray.
Page 27
Landscape orientation (short-edge binding): Place the printed side faceup with the top of the page on the left of the tray; (the side to be printed is facedown). In the printer driver: Select the tray containing the paper as the paper source. Do not select the option for 2-sided printing.
Manual 2-sided printing using the Multi-Purpose Tray Printing the odd-numbered pages Insert a stack of paper into the Multi-Purpose Tray. For more information, refer to the Trays section of the Trays and Paper Guide on the Interactive Documentation CD-ROM. The paper can be any size that the Multi-Purpose tray accepts. For more information, refer to the Supported Papers section of the Trays and Paper Guide on the Interactive Documentation CD- ROM.
Page 29
Printing the even-numbered pages Insert the paper printed with the odd-numbered pages into the Multi-Purpose Tray. If the print job has an odd number of pages, do not place the last odd-numbered page back into the Multi-Purpose Tray. Portrait orientation (long-edge binding): Place the printed side facedown with the top of the page entering the printer first;...
Page 30
Landscape orientation (short-edge binding): Place the printed side facedown with the top of the page on the left; (the side to be printed is faceup). In the printer driver: Select Multi-Purpose Tray as the paper source. Do not select the option for 2-sided printing. In the application: Select the option to print even-numbered pages.
Interactive Documentation CD-ROM and on the Xerox web site at: www.xerox.com/officeprinting/4400support Guidelines for printing on transparencies Use Xerox transparencies; for more information, refer to the Supported Papers section of the Trays and Paper Guide on the Interactive Documentation CD-ROM. Print only single-sided.
Printing transparencies from the Multi-Purpose Tray Insert the transparencies into the Multi-Purpose Tray (maximum capacity is 100 sheets). For more information, refer to the Trays section of the Trays and Paper Guide on the Interactive Documentation CD-ROM. Don’t load transparencies above the indicated mark on the Multi-Purpose Tray. When the front panel prompts you to confirm or change the paper type and size: Press the Down Arrow key to scroll to Scroll to...
Envelopes Envelopes can be printed from the optional envelope feeder, the Multi-Purpose Tray, or Tray 1, 2, or 3. Note Some envelopes may curl or wrinkle, even with the envelope feeder. For best results, test a few envelopes to determine what works best for you. Guidelines for envelope printing Use only paper envelopes.
Printing envelopes from the envelope feeder Insert the envelopes into the envelope feeder. For more information, refer to the Trays section of the Trays and Paper Guide on the Interactive Documentation CD-ROM. Place the side to be printed faceup. The top of the envelopes should be toward the left of the printer. When the front panel prompts you to confirm or change the paper type and size: Press the Down Arrow key to scroll to Scroll to...
Printing envelopes from the Tray 1, 2, or 3 Insert the envelopes into the tray. For more information, refer to the Trays section of the Trays and Paper Guide on the Interactive Documentation CD-ROM. Place the side to be printed facedown. The top of the envelopes should be toward the left of the printer.
Printing envelopes from the Multi-Purpose Tray Insert the envelopes into the Multi-Purpose Tray. For more information, refer to the Trays section of the Trays and Paper Guide on the Interactive Documentation CD-ROM. Place the side to be printed faceup. The top of the envelopes should be toward the left of the printer. When the front panel prompts you to confirm or change the paper type and size: Press the Down Arrow key to scroll to Scroll to...
Labels can be printed from Tray 1, 2, or 3 and the Multi-Purpose Tray. Refer to the Supplies section of the Support Guide on the Interactive Documentation CD-ROM for information on part numbers for ordering these items. To order supplies and accessories, contact your local reseller or visit the Xerox web site at: www.xerox.com/officeprinting/4400supplies.
Printing labels from the Multi-Purpose Tray If your application has a setting for labels, use it as a template. Insert the sheets of labels into the Multi-Purpose Tray. For more information, refer to the Trays section of the Trays and Paper Guide on the Interactive Documentation CD-ROM. Place the side to be printed faceup.
Offsetting output When you send output to the 500-sheet stacker, you can also select offsetting. Offsetting separates print jobs or collated sets of a single job by approximately 25 mm (1 in.) in the output tray. Note If you send output to the Standard Output Tray, the printer does not offset the output. The 500-sheet Stacker offsets output, but you must have a hard drive to have the printer offset collated sets.