Xerox DocuColor 40CP Getting Started Manual
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Xerox DocuColor 40CP Getting Started Manual

Xerox DocuColor 40CP Getting Started Manual

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G e t t i n g S t a r t e d
D O C U C O L O R 4 0 C P

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  • Page 1 G e t t i n g S t a r t e d D O C U C O L O R 4 0 C P...
  • Page 3 Linotype AG and/or its subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of Farallon Computing, Inc.
  • Page 4 CE Mark The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the European Union as of the dates indicated. January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low voltage equipment.
  • Page 5 Software License Agreement Before using the Software, please carefully read the following terms and conditions. BY USING THIS SOFTWARE, YOU SIGNIFY THAT YOU HAVE ACCEPTED THE TERMS OF THIS AGREEMENT. If you cannot or do not accept these terms, you may return the entire package within ten (10) days to the Distributor or Dealer from which you obtained them for a full refund.
  • Page 6 EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTWARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTRONICS FOR IMAGING SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

  • Page 7: Table Of Contents

    Contents Introduction About the documentation Specifications User software System requirements Windows Mac OS UNIX (TCP/IP) Parallel port IPX (Novell) Installing User Software on a Windows Computer Installing Windows software Downloading printer files with the Installer WebTool Setting up the DocuColor 40 CP as a PostScript printer Setting up PostScript printing with Windows 95 Setting up PostScript printing with Windows 3.1x Setting up PostScript printing with Windows NT 4.0...
  • Page 8 viii Table of Contents Installing User Software on a Mac OS Computer Installing Mac OS software Downloading printer files with the Installer WebTool Setting up PostScript printing with Mac OS Setting up the DocuColor 40 CP in the Chooser Installing DocuColor 40 CP software and fonts Screen fonts Copying color files from the User Software CD Installing files for Adobe Photoshop...

  • Page 9: About The Documentation

    ix About the documentation This manual describes how to install the user software for the DocuColor 40 CP Color Introduction ™ Server about setting up network servers and clients to use the DocuColor 40 CP Color Server, see the Configuration Guide. For general information on using the color copier, your computer, your application software, or your network, see the manuals that accompany those products.

  • Page 10: Specifications

    x Introduction • The Color Guide provides an introduction to the basics of color theory and printing to a DocuColor 40 CP Color Server. It also includes practical color printing tips and application notes that explain how to print to the DocuColor 40 CP from popular Windows and Mac OS applications.

  • Page 11: User Software

    xi User software ™ • WebTools ™ • Downloader and Print Calibrator User software The full set of DocuColor 40 CP user software is provided on the User Software CD. Installers for the printer files can also be downloaded with the Installer WebTool (see page 58).

  • Page 12: System Requirements

    xii Introduction Print Calibrator Enables you to calibrate the DocuColor 40 CP remotely from a Windows 95, Windows NT 4.0, or Mac OS computer. Proper calibration keeps color consistent across time. Also allows you to create custom calibration and simulation targets. Color management files ColorSync and ICM color management files that enable you to maintain consistent color from your...
  • Page 13 xiii System requirements To use WebTools, you also need: • Either Netscape Communicator v4.0.4 with Java enabled or Microsoft Internet Explorer v3.0.2 with Java enabled Netscape and Microsoft continue to release frequent updates to their browsers. As support cannot be guaranteed for all versions, use the versions specified above for best results.

  • Page 14: Mac Os

    xiv Introduction Mac OS To print to the DocuColor 40 CP, you need: • A Mac OS-based computer • At least 8MB of RAM • EtherTalk installed • Apple System software version 7.5 or later • Adobe PostScript Printer Driver version 8.5 or later (version 8.5.1 is included with the user software) To use the DocuColor utilities (Downloader and Print Calibrator), you also need: •...

  • Page 15: Parallel Port

    xv System requirements Parallel port To print to the DocuColor 40 CP using the parallel port, you need: • A Windows-based computer with an 80486, AMD, or Pentium processor • At least 4MB of RAM • The parallel cable included with the DocuColor 40 CP The cable has a DB-25 male connector (that connects to the computer) on one end and a DB-25 female connector (that connects to the DocuColor 40 CP) on the other.

  • Page 17: Installing User Software On A Windows Computer

    1 Installing Windows software This chapter describes installing software and setting up printing from a Installing Windows-based computer running Windows 95, Windows 3.1x, or Windows NT 4.0. User Software on a Windows The general steps for installing the DocuColor 40 CP software are: Computer •...

  • Page 18: Downloading Printer Files With The Installer Webtool

    2 Installing User Software on a Windows Computer Downloading printer files with the Installer WebTool Installers for the DocuColor 40 CP printer files can be downloaded from the DocuColor 40 CP with the Installer WebTool (if the site administrator has enabled Internet access to the DocuColor 40 CP).
  • Page 19 3 Setting up the DocuColor 40 CP as a PostScript printer 3. Read the End User License Agreement. If you agree with the terms and conditions of the agreement, click Accept. You must click Accept before setup can continue. If you click Decline, you are prompted to either continue with setup or exit.
  • Page 20 4 Installing User Software on a Windows Computer 7. If you are installing from the CD, in the Directories box, open the English\Instalrs\Ps_drvr\Win_95 folders. If you are installing from the installer files you downloaded with the Installer WebTool, in the Directories box, open the Prntdrv\Ps_drvr\Win_95 folders. The DocuColor 40 CP PPD appears in the Postscript Printer descriptions (PPD’s) available box.
  • Page 21 5 Setting up the DocuColor 40 CP as a PostScript printer 10. Using a maximum of 20 characters, enter a name for the DocuColor 40 CP (or leave the default name) in the Printer Name box. This name will be used in the Printers and queue windows. Entering more than 20 characters may cause printing problems with some network applications.
  • Page 22 6 Installing User Software on a Windows Computer Completing the Windows 95 connection To print from Windows 95 you need to: • Set up network servers, if any • Set up the DocuColor 40 CP to accept print jobs from your computer •...
  • Page 23 7 Setting up the DocuColor 40 CP as a PostScript printer 4. In your computer’s BIOS settings, set Parallel Port Mode to ECP. To access the BIOS settings, restart the computer and press the key indicated on your monitor as soon as the computer starts up. You may have to scroll through several screens to reach the parallel port settings.
  • Page 24 8 Installing User Software on a Windows Computer 6. Select either “Spool print jobs so program finishes printing faster” or “Print directly to the printer.” The selection you make depends on the action you took in step 3 on page 6: •...
  • Page 25 9 Setting up the DocuColor 40 CP as a PostScript printer O PREPARE THE PORT FOR PARALLEL PORT PRINTING 1. Click the Start button, point to Settings, and click Control Panel. 2. Double-click System. The System Properties window appears. 3. Click the Device Manager tab. 4.
  • Page 26 10 Installing User Software on a Windows Computer 8. From the Manufacturers list, select “(Standard port types).” From the Models list, select “ECP Printer Port” (not Printer Port). Click OK. 9. Click OK in the (LPT1) Properties dialog box. You might need to insert the Windows 95 system CD to complete this step depending on whether the required files are on your hard disk.
  • Page 27 11 Setting up the DocuColor 40 CP as a PostScript printer IPX/SPX O SET UP PRINTING 1. Open the Windows 95 Control Panel. 2. Double-click the Network icon. Make sure that IPX/SPX-compatible Protocol and TCP/IP protocol are both listed in the Installed Network Components section.
  • Page 28 12 Installing User Software on a Windows Computer Do not select Auto. Doing so may not select the Frame Type specified on the DocuColor 40 CP. 6. Click OK and close the Network Control Panel. IPX (N O SET UP OVELL PRINTING WITH 1.
  • Page 29 13 Setting up the DocuColor 40 CP as a PostScript printer 7. In the Add Port dialog box, verify that the network path is updated and click OK. You are ready to print from the workstation. Your print jobs are transmitted to the specified print queue on the Novell file server. The DocuColor 40 CP polls the file server, and if jobs are present, they are transmitted to the DocuColor 40 CP.
  • Page 30 14 Installing User Software on a Windows Computer You are prompted to restart Windows after this procedure, so be sure to save any documents. O PREPARE YOUR COMPUTER FOR 1. Click Start, choose Settings, and click Control Panel. 2. Double-click the Network icon. 3.
  • Page 31 15 Setting up the DocuColor 40 CP as a PostScript printer 5. Select “Enable WINS Resolution” and enter the TCP/IP address of the WINS Name Server. The TCP/IP address of the WINS Name Server is listed on the Configuration Page in the Network Setup section.
  • Page 32 16 Installing User Software on a Windows Computer 5. Expand the levels to locate your printer and the print connection (Print, Hold, or Direct) to which you want to print. The printer name you are browsing for is the Server Name listed under Network Setup on the Configuration Page.

  • Page 33: Setting Up Postscript Printing With Windows 3.1X

    17 Setting up the DocuColor 40 CP as a PostScript printer Setting up PostScript printing with Windows 3.1x You can use the following procedure whether you are installing from the User Software CD or with installer files downloaded using the Installer WebTool. 40 CP PPD O INSTALL THE OLOR...
  • Page 34 18 Installing User Software on a Windows Computer O INSTALL THE DOBE CRIPT PRINTER DRIVER FOR INDOWS 1. Exit all applications and close all windows. 2. Insert the User Software CD into the CD-ROM drive. 3. In the Windows Program Manager, choose Run from the File menu, and then click Browse.
  • Page 35 19 Setting up the DocuColor 40 CP as a PostScript printer Setting the DocuColor 40 CP as the default printer with Windows 3.1x You can specify the DocuColor 40 CP as the default printer. Many Windows applications use the default printer when you choose the Print command. 40 CP O SET THE OLOR...
  • Page 36 20 Installing User Software on a Windows Computer O SELECT A PRINTER PORT 1. In the Control Panel window, double-click the Printers icon. 2. In the Printers window, select the DocuColor 40 CP in the Installed Printers list box. 3. Click Connect. 4.
  • Page 37 21 Setting up the DocuColor 40 CP as a PostScript printer Setting up IPX (Novell) printing with Windows 3.1x IPX (N O SET UP OVELL PRINTING 1. In the Main group of the Windows Program Manager, double-click the Windows Setup icon.

  • Page 38: Setting Up Postscript Printing With Windows Nt 4.0

    22 Installing User Software on a Windows Computer 9. In the Available queues list box, select the server and queue name that correspond to the DocuColor 40 CP. 10. Click the Capture button, then click the Close button. The Connect dialog box is displayed with the network path to the DocuColor 40 CP. 11.
  • Page 39 23 Setting up the DocuColor 40 CP as a PostScript printer You must click Yes before setup can continue. If you click Decline, you are prompted to either continue with setup or exit. 4. Click Read to view the README file. When you are finished, close the README file and click Next.
  • Page 40 24 Installing User Software on a Windows Computer 7. If you are installing from the CD, in the Directories box, open the English\Instalrs\Ps_drvr\WIN_NT4x folders. If you are installing from the installer files you downloaded with the Installer WebTool, in the Directories box, open the Prntdrv\Ps_drvr\WIN_NT4x folders. The DocuColor 40 CP PPD appears in the Postscript Printer descriptions (PPD’s) available box.
  • Page 41 25 Setting up the DocuColor 40 CP as a PostScript printer 10. Indicate whether you want the printer installed as a shared printer. Click Next. If you select Shared, you must also enter a Share Name for the printer (or leave the default name) and make selections from the list of operating systems used by client workstations.
  • Page 42 26 Installing User Software on a Windows Computer 13. Select No to printing the test page and click Next. You will print the test page after you finish configuring the printer. The necessary files are installed to your hard disk. When installation is complete, the Properties dialog box appears.
  • Page 43 27 Setting up the DocuColor 40 CP as a PostScript printer Completing the Windows NT 4.0 parallel port connection The parallel port cable connects the DocuColor 40 CP to a single computer. Once you have installed the Adobe PostScript printer driver and the DocuColor 40 CP PPD, complete the setup for parallel port printing.
  • Page 44 28 Installing User Software on a Windows Computer The TCP/IP Protocol and Microsoft TCP/IP Printing software should already be installed on the Windows NT workstation. TCP/IP O SET UP PRINTING FOR 1. Open the Properties dialog box for the DocuColor 40 CP, and click the Ports tab. 2.
  • Page 45 29 Setting up the DocuColor 40 CP as a PostScript printer 4. Enter the IP address of the DocuColor 40 CP. If your network uses Domain Name Services (DNS), enter the DNS name assigned to the DocuColor 40 CP instead of the IP address. 5.
  • Page 46 30 Installing User Software on a Windows Computer Completing the Windows NT 4.0 IPX (Novell) connection Complete the setup for the IPX (Novell) connection as follows: • Configure the Novell network and file server for handling DocuColor 40 CP print jobs.
  • Page 47 31 Setting up the DocuColor 40 CP as a PostScript printer 4. Double-click the print connection defined for the DocuColor 40 CP. If the NetWare server does not have a suitable driver for the DocuColor 40 CP you may be asked if you want to set up the printer on your workstation. 5.
  • Page 48 32 Installing User Software on a Windows Computer 8. If you are installing from the CD, type the name of the CD-ROM drive (for example, D:\), and click Browse. Browse to the English\Instalrs\Ps_drvr\WIN_NT4x folder and click Open. If you are installing from the installer files you downloaded with the Installer WebTool, type the name of your hard disk drive (for example, C:\), and click Browse.
  • Page 49 33 Setting up the DocuColor 40 CP as a PostScript printer 11. Using a maximum of 20 characters, enter a name for the DocuColor 40 CP (or leave the default name) in the Printer name box, and choose whether you want the DocuColor 40 CP to be your default printer.

  • Page 50: Installing Docucolor 40 Cp Software

    34 Installing User Software on a Windows Computer 14. Choose Properties from the Printer menu and click the Ports tab. The NetWare queue you just connected to is listed and checked as a port for the DocuColor 40 CP. 15. Click the General tab and click Print Test Page. The DocuColor 40 CP polls the NetWare server for print jobs in the print connection defined for the DocuColor 40 CP.

  • Page 51: Downloader And Print Calibrator

    Before you begin the installation, determine the following: • Where do you want to install the utility on your hard disk? By default, the installer places the utility in a folder named “Xerox” on the top level of your hard disk.

  • Page 52: Using The Software For The First Time

    36 Installing User Software on a Windows Computer Use the table below as a guide when installing Downloader and Print Calibrator. For specific instructions, read the information in each dialog box. Name of dialog box: Welcome Choose Destination Location Select Program Folder Start Copying Files Information Using the software for the first time...
  • Page 53 37 Using the software for the first time O CONFIGURE THE CONNECTION TO THE 1. Launch Downloader or Print Calibrator by double-clicking its icon or by choosing it from the Start>Programs menu. 2. Click OK. 3. Enter the appropriate information for the DocuColor 40 CP. —Enter a name for the DocuColor 40 CP.
  • Page 54 38 Installing User Software on a Windows Computer —Enter the IP address (or DNS name) of the DocuColor 40 CP. Server Name —Enter the name of the device that the DocuColor 40 CP is connected to: New Device DocuColor. This device name appears in the Printer Setup section of the Configuration page.

  • Page 55: Copying Color Files From The User Software Cd

    39 Copying color files from the User Software CD Copying color files from the User Software CD You can copy additional color files from the User Software CD to your hard disk. Many of the files are PostScript files that you can download and print using Downloader.

  • Page 56: Installing The Docucolor 40 Cp Icm Printer Profile For Windows 95

    40 Installing User Software on a Windows Computer Calibrat folder Four PostScript files of color patches: custom21.ps, (inside Clrfiles custom34.ps, stand21.ps, and stand34.ps. folder) The numbers in the filenames refer to the number of patches on the page. The Custom files are provided to enable you to download measurement patches that incorporate the copier’s current calibration set.

  • Page 57: Installing Files For Adobe Photoshop

    41 Copying color files from the User Software CD 4. Choose Install in Place from the menu that appears. In the Windows\System\Color folder, the icon for the ICM profile is now white, indicating that it is installed. Installing files for Adobe Photoshop If you use Adobe Photoshop, install the Separation Tables and the Calrgb.ams monitor settings file for best color printing results.
  • Page 58 42 Installing User Software on a Windows Computer 5. In the Separation Tables dialog box, click Load. 6. Browse to the Adobe Photoshop folder, select the appropriate file, and click Open (Photoshop 4.0) or OK (Photoshop 3.0 or 2.5). Select the Dc40cpp.ast file for separating photographic RGB images to CMYK. Select the Dc40cps.ast file for separating solid color RGB images to CMYK.
  • Page 59 43 Copying color files from the User Software CD 4. For Photoshop 4.0, from the File menu, choose Color Settings, and from the Color Settings submenu, choose Monitor Setup. For Photoshop 3.0 or Photoshop 2.5, from the File menu, choose Preferences, and from the Preferences submenu, choose Monitor Setup.

  • Page 61: Installing User Software On A Mac Os Computer

    45 Installing Mac OS software The general steps for installing the DocuColor 40 CP user software and setting up Installing User printing on a Mac OS-based computer are: Software on a Mac OS • Install the Adobe PostScript printer driver and DocuColor 40 CP PostScript Printer Description files (PPDs).

  • Page 62: Downloading Printer Files With The Installer Webtool

    46 Installing User Software on a Mac OS Computer • RGB color reference files for specifying colors from Microsoft Word and PowerPoint • Separation Tables and a monitor settings file for use with Adobe Photoshop If you operate the DocuColor 40 CP in a copy shop, quick print shop, or service bureau, you might want to provide copies of the printer driver, PPD files, separation tables, and relevant documentation to customers.

  • Page 63: Setting Up The Docucolor 40 Cp In The Chooser

    47 Setting up PostScript printing with Mac OS O INSTALL THE DOBE PRINTER DRIVER AND 1. If you are installing from the CD, open the Installers:Printer Driver folder. If you are installing from the installer files you downloaded with the Installer WebTool, open the Printer Driver folder on your hard disk.
  • Page 64 48 Installing User Software on a Mac OS Computer 40 CP O SET UP THE OLOR IN THE 1. Select Chooser from the Apple menu. 2. Click the AdobePS icon. Make sure AppleTalk is set to Active. 3. Select the correct AppleTalk Zone, if necessary. 4.

  • Page 65: Installing Docucolor 40 Cp Software And Fonts

    ColorSync profiles only if your system uses them. • Downloader is placed in a folder named “Xerox” on the top level of your hard disk. • Print Calibrator is placed in a folder named “Xerox” on the top level of your hard disk.
  • Page 66 50 Installing User Software on a Mac OS Computer 3. Click Install. Software to be installed Disk space required for installation 4. Specify the locations into which to install each item. Use the table below as a guide when installing software. If you are installing: ColorSync Profiles Downloader...

  • Page 67: Screen Fonts

    51 Installing DocuColor 40 CP software and fonts O SET THE OLOR YNC SYSTEM PROFILE 1. For ColorSync Profiles, choose Control Panels>ColorSync System Profile from the Apple Menu. 2. Click Set Profile. 3. From the list of ColorSync profiles, select EFIRGB ICC and click Select. When selected as the ColorSync system profile, EFIRGB ICC sets the optimal source color space for printing to the DocuColor 40 CP.

  • Page 68: Copying Color Files From The User Software Cd

    52 Installing User Software on a Mac OS Computer Copying color files from the User Software CD You can copy additional color files from the User Software CD to your hard disk. Many of the files are PostScript files that you can download and print using Downloader.

  • Page 69: Installing Files For Adobe Photoshop

    53 Copying color files from the User Software CD Calibration Four PostScript files of color patches: custom21.ps, folder (inside custom34.ps, standard21.ps, and standard34.ps. Color Files The numbers in the filenames refer to the number of patches folder) on the page. The Custom files are provided to enable you to download measurement patches that incorporate the copier’s current calibration set.
  • Page 70 54 Installing User Software on a Mac OS Computer 4. For Photoshop 4.0, from the File menu, choose Color Settings, and from the Color Settings submenu, choose Separation Tables. For Photoshop 3.0 or Photoshop 2.5, from the File menu, choose Preferences, and from the Preferences submenu, choose Separation Tables.
  • Page 71 55 Copying color files from the User Software CD 4. For Photoshop 4.0, from the File menu, choose Color Settings, and from the Color Settings submenu, choose Monitor Setup. For Photoshop 3.0 and Photoshop 2.5, from the File menu, choose Preferences, and from the Preferences submenu, choose Monitor Setup.

  • Page 73: Downloading Installers With Webtools

    57 Setting up WebTools DocuColor WebTools allow you to manage your DocuColor 40 CP remotely from the Downloading Internet or from your company’s intranet. The DocuColor 40 CP has its own home Installers with page, from which you are able to select from a variety of functions including WebTools WebSetup, Status, WebSpooler, WebLink, and Installer.

  • Page 74: Using The Installer Webtool

    58 Downloading Installers with WebTools If any of the conditions listed in Step 2 are not currently set, you must change them (as described in the Configuration Guide) before you can use WebTools. O SET UP CLIENT WORKSTATIONS FOR USE OF 1.
  • Page 75 59 Using the Installer WebTool 3. Click the Installer button. 4. Under the name of your operating system, click “Printer Files.” For Windows computers, a dialog box appears, prompting you to save the file “Prntdrve.exe” to the location you choose. For Mac OS computers, a folder named “Printer Driver”...
  • Page 76 60 Downloading Installers with WebTools 6. For Windows computers, double-click the Prntdrve.exe file, browse to the location where you want to install the Prntdrv folder, and click Next. The Prntdrv folder is installed to the location you specified. 7. Install the appropriate printer files for your operating system. For instructions on installing the printer files for: Windows 95...

  • Page 77: Troubleshooting

    61 Troubleshooting This chapter provides troubleshooting tips for some problems that may arise when Troubleshooting performing the procedures in this manual. On a Windows computer Setting up IPX (Novell) printing for Windows NT Workstation If you have problems installing the DocuColor 40 CP with Windows NT, try installing another PostScript printer (such as the Apple LaserWriter IIg), and then install the DocuColor 40 CP.

  • Page 78: On A Mac Os Computer

    62 Troubleshooting On a Mac OS computer Setting up the DocuColor 40 CP in the Chooser If auto-setup does not work and you are prompted to select the PPD, select the appropriate DocuColor 40 CP file in your System Folder:Extensions:Printer Descriptions folder.

  • Page 79: Index

    Index Adobe PostScript 3 fonts x Adobe PostScript printer driver, see PostScript printer driver AppleTalk connecting to Mac OS 47 installed with Windows NT 4.0 xiii supported by color server x Berkeley lpd protocol xiv BMP images 40 cable, color server x Calibration folder 53 Calrgb.ams 41, 42 to 43 Chooser...
  • Page 80 I-2 Index screen fonts xi, 51 to 54 substituting in PDF files x troubleshooting 62 TrueType x, xi Fonts folder 62 Frame Type option 11 ICM color management files xii Icm folder (Windows) 39 ICM printer profiles 1, 39, 40 installers Mac OS 45, 46 Windows 1, 2...
  • Page 81 I-3 Index parallel port communications x system requirements xv Windows 3.1x 19 to 20 Windows 95 7 to 10 Windows NT 4.0 27 to 30 PDF files x, xi Photoshop files (Mac OS) 46, 52 files (Windows) 1, 39 Photoshop folder (Mac OS) 52 Photoshop Separation Tables Mac OS 53 to 54 Windows 41 to 42...
  • Page 82 I-4 Index TCP/IP printing software conforming to RFC1179 xiv supported by color server x test page 16 thicknet cable x thinnet cable x TIFF images 40 Token Ring, optional kit x troubleshooting Mac OS computers 62 Windows computers 61 Uninstalled Fonts folder 62 UNIX workstations, requirements for printing to color server xiv unshielded twisted pair (UTP) cable x...

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