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Xerox FAX System (J) Operation Manual

Xerox operation guide fax system (j)
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FAX System (J)
Operation Guide
ALWAYS read this Operation Guide thoroughly before use. After
reading, maintain it in good condition and keep it together with the
Operation Guide for your copier.

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  Summary of Contents for Xerox FAX System (J)

  • Page 1 FAX System (J) Operation Guide ALWAYS read this Operation Guide thoroughly before use. After reading, maintain it in good condition and keep it together with the Operation Guide for your copier.
  • Page 2: Trademark Information

    • Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries. • Windows ME and Windows XP are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. • IBM and IBM PC-AT are trademarks of International Business Machines Corporation.
  • Page 3 Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.
  • Page 4 Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference.
  • Page 5 Section 6 Managing This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. Information About In addition, it includes explanations on how to print out the management reports and lists that Your Fax contain information about the result of fax communications and other settings made in this fax.
  • Page 6: Table Of Contents

    Contents Important! Please read it first..viii INSTALLATION PRECAUTIONS ...viii PRECAUTIONS FOR USE ...viii Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) ... 1-1 Names of Parts ...1-1 Main Body Parts and their Functions ...1-1 Operation Panel and their Functions ...1-2 Basic fax screen on the touch panel ...1-3 Preparations ...1-6...
  • Page 7 Dialing With a One-Touch Key ...2-17 Printing Out a One-Touch Key List ...2-18 Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing) ... 2-19 Dialing the Destination Using the Address Book (Address Book) ... 2-21 Searching for a Destination with the Address Book ...2-21 How Do I Find a Destination in the Address Book? ...2-21 Printing Out a Telephone Directory List ...2-23 Dialing the Same Number Again (Redailing functions) ...
  • Page 8 Contents Allowing the Receiving Party to Initiate Reception (Polling Communication) ...5-8 Preparing Documents for a Polling Transmission ...5-8 Receiving Documents Using Polling Reception ...5-9 Communicating Using F-Codes (F-Code Based Communication) ...5-11 What F-Codes are used in this fax? ...5-11 What are F-Code Boxes? ...5-11 Communicating Confidentially (F-Code Based Confidential Communication) ...5-12 Registering New F-Code Confidential Boxes ...5-12 Modifying or Deleting F-Code Confidential Boxes ...5-14...
  • Page 9 Printing Out an Encryption Box List ...5-57 Managing Fax Use by Each Department (Restricted Access) ... 5-58 Using the fax with Restricted Access turned ON..5-59 Accessing the Registration Select Screen When Restricted Access is Turned ON ...5-59 Accessing the Application Screen When Restricted Access is Turned ON ...5-60 Accessing the Report Selection Screen When Restricted Access is Turned ON ...5-61 Checking Transmission/Copy Counts ...5-63 Printing Out a Restricted Access Report ...5-63...
  • Page 10 Contents Registering the Network FAX Information ...9-7 Printing Out a Network FAX Settings List ...9-12 Section 10 Reference Information ... 10-1 Specifications ...10-1 Character Input Screens ...10-2 Paper Size and Priority Feed Chart (Inch version) ...10-3 Paper Size and Priority Feed Chart (Metric version) ...10-4 Menu Flow Charts ...10-5 Error Code Tables ...10-7 Index ...10-11...
  • Page 11: Important! Please Read It First

    Important! Please read it first. This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both guides in good condition in a location close to the machine. During use, refer to the Operation Guide for your copier for information regarding the sections listed at right.
  • Page 13: Section 1 Fax Operation

    Section 1 Names of Parts Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine. (12) (11) Operation panel...
  • Page 14: Operation Panel And Their Functions

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Operation Panel and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile.
  • Page 15: Basic Fax Screen On The Touch Panel

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the “basic fax screen”.
  • Page 16 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Inch Metric “Dest. check” key Press this key when you have entered multiple destination fax numbers using speed-dial keys, etc., and you want to check the list of those numbers. “Re-dial”...
  • Page 17 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Inch (15) Metric (15) (14) Fax number display The number that you have entered to dial is displayed here. (15) “Basic” key Press this key when you want to return to the basic fax screen. (16) “Application”...
  • Page 18: Preparations

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Preparations When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in “Setting the Type of Phone Line”...
  • Page 19: Turning Tti Transmission On/Off (Tti Setting)

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Turning TTI Transmission ON/OFF (TTI setting) The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc.
  • Page 20: Registering The Information Identifying Your Facsimile (Location Info. Setting)

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Registering the Information Identifying Your Facsimile (Location Info. setting) If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.
  • Page 21: Setting The Current Date And Time (Date & Time Setting)

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Press the “OK” key. The message display will return to the same screen as was displayed in step 2. Registering your station name Enter the desired name for your station. (Refer to “Entering Characters”...
  • Page 22 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Use the keypad to enter the present date, in order of the month, day and year (day, month and year). * Use the “ ” or “ ” cursor keys to move the cursor as required.
  • Page 23: Features And Functions Of This Fax

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Features and Functions of this Fax The following contains explanations about features and functions that should be understood when this machine is used as a facsimile. Switching from the Copy Operation Mode to the Fax Operation Mode This machine was fundamentally designed for use as a copy...
  • Page 24: What Is The Administrator Number Used For

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) What is the Administrator Number Used For? In order to manage each individual's or each department's use of this fax in the Fax Operation mode – and enhance security during Encrypted Communication as well –...
  • Page 25: Sending A Fax Directly From A Network Computer (Network Fax Functions [Option])

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) * Once the Auto Shut-Off function engages, the power switch will turn OFF (O) and all indications on the operation panel will go out. It is therefore necessary to turn the power switch back ON (|) in order to send a fax or perform other fax operations on this machine.
  • Page 26 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) > Checking the status of a fax communication in progress Press the “Status” [“Act status”] key in the bottom right of the touch panel. The document number and information related to the other party will be displayed.
  • Page 27 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) <Table codes> The numbers and symbols shown in the table above refer to the following: *: During procedures that use the message display but are not included in the initial procedures listed in the table above, the procedure will work just like this operation.
  • Page 28: Sending Multiple Sets Of Documents In One Batch (Batch Transmission Function)

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Sending Multiple Sets of Documents in One Batch (Batch Transmission function) Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication.
  • Page 29: Receiving Documents Even When Paper Has Run Out (Memory Reception Function)

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Receiving Documents Even When Paper Has Run Out (Memory Reception function) When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled.
  • Page 30: Printing Out Received Documents Even During Copying (Fax Priority Printout Function)

    Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Printing Out Received Documents Even During Copying (Fax Priority Printout function) Whenever an incoming fax arrives while multiple copy jobs are scheduled to be printed, the fax will be printed as soon as the current copy job is finished and before the next copy job begins.
  • Page 31: Section 2 Fax Operation (Basic Use)

    Section 2 Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. Switching to the Fax Operation mode Check the message display to make sure that the touch panel is in the initial mode for fax operation (the basic fax screen is displayed).
  • Page 32 Section 2 Fax Operation (Basic Use) Setting the documents Acceptable documents > When set in the Document Processor... • Type...Standard sheet documents • Size...5 1/2" x 8 1/2" - 11" x 17" [A5R - A3] * If you attempt to transmit a document over 63" [1600 mm] in length, a message indicating that a document jam has occurred in the Document Processor will appear in the message display.
  • Page 33 Dialing a destination fax number Use the keypad to enter the destination fax number. * The destination fax number can be up to 32 digits in length. * If a mistake is made at any point in entering the fax number, press the “...
  • Page 34 Section 2 Fax Operation (Basic Use) Selecting the contrast It is possible to select a contrast from among the 3 available settings. Dark: For transmitting light documents at a darker contrast Regular: For transmitting document with a normal contrast Light: For transmitting dark documents at a lighter contrast * The default setting is for Regular contrast.
  • Page 35 <Saving a document for transmission When the optional Printer/Scanner Kit (Scanner Kit) is installed...> Perform the following procedure in order to save a document for transmission on the administrator’s network computer. The document can be saved as a PDF file or a TIFF file. * In order to save a document for transmission, the IP address or host name must be registered in the administrator’s computer.
  • Page 36 Section 2 Fax Operation (Basic Use) <If the Documents Were Set on the Platen...> Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor, it is necessary to indicate the document size...
  • Page 37: Receiving Documents Automatically (Automatic Fax Reception)

    Receiving Documents Automatically (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the power switch is turned OFF (O). If a fax comes in while the power switch is in the OFF (O) position, that fax reception will still be received and printed out.
  • Page 38 Section 2 Fax Operation (Basic Use) <Making copies during a reception> It is possible to make copies even during a reception in which documents are being directly printed out (whereby Imaging memory is not used to save the documents). • Press the Interrupt key during a reception. The fax will switch to Memory Reception and copying will be possible.
  • Page 39: Canceling A Communication

    Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode.
  • Page 40: Canceling A Direct Feed Transmission

    Section 2 Fax Operation (Basic Use) Canceling a Direct Feed Transmission A message such as that shown below will be displayed after dialing the destination party in the Direct Feed Transmission mode. If you want to cancel a Direct Feed Transmission, press the “Stop” key or press the Stop/Clear key.
  • Page 41: Entering Characters

    Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. What is in the Character Input screen? Inch version There are actually 3 different Character Input screens. One each for uppercase input, one for lowercase input and one for special character input.
  • Page 42: How Do I Enter Characters

    Section 2 Fax Operation (Basic Use) How Do I Enter Characters? [Ex.] To enter “Km@4” Inch version Verify that the “Capital” key is highlighted and press the “K” key. Press the “Letter” key to switch to lowercase input. Press the “m” key. Press the “Num./Sym.”...
  • Page 43: Dialing The Destination Using Only One Key (One-Touch Keys)

    Dialing the Destination Using Only One Key (One-Touch Keys) If you register a fax number under a one-touch key in advance, you will be able to dial that number with the press of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.
  • Page 44 Section 2 Fax Operation (Basic Use) Press the “One-touch key” key. (inch) (metric) Use the keypad to enter the fax number you want to register under that one-touch key. (Maximum 32 digits) (inch) (metric) • “ ” and “ ” cursor keys...Use to move the cursor. “Delete”...
  • Page 45 Use the keypad to enter the desired subaddress and F-Code password. (Maximum 20 digits) * To switch between the subaddress and password input screens, press the “Password” key. * A subaddress is required during F-Code Based Communication in order to designate the other party's corresponding F-Code Box.
  • Page 46: Modifying Or Deleting Registered Information

    Section 2 Fax Operation (Basic Use) Modifying or Deleting Registered Information * If the one-touch key that you want to modify is designated for F-Code Based Communication, you will NOT be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you can NOT change the designation into one for F-Code Based Communication.
  • Page 47: Dialing With A One-Touch Key

    Dialing With a One-Touch Key You can dial a fax number by simply pressing the one-touch key under which that number is registered. * To select the conditions related to transmitting documents, such as the resolution and contrast, refer to pages 2-3 and 2-4. * Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation.
  • Page 48: Printing Out A One-Touch Key List

    Section 2 Fax Operation (Basic Use) Printing Out a One-Touch Key List Print out this list in order to check the fax numbers registered under one-touch keys. * If there are no one-touch keys registered in this fax, a One-Touch Key List will not be printed out.
  • Page 49: Dialing The Destination Using Only A 3-Digit Number (Abbreviated Dialing)

    Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing) Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit number between 001 and 600 and this number is referred to as that key's “abbreviated number”.
  • Page 50 Section 2 Fax Operation (Basic Use) Press the “Close” key. The touch panel will return to the basic fax screen and the corresponding speed-dial key will be highlighted. Press the Start key. The transmission operation will begin automatically. 2-20...
  • Page 51: Dialing The Destination Using The Address Book (Address Book)

    Dialing the Destination Using the Address Book (Address Book) The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command.
  • Page 52 Section 2 Fax Operation (Basic Use) Press the “Address book” key. (inch) (metric) On the touch panel, press the first letter of the name that you want to search for. If the first character is a symbol Press the “Others” key. The message display will change to show a list of names that are registered with a symbol as the first character.
  • Page 53: Printing Out A Telephone Directory List

    Printing Out a Telephone Directory List Print out this list in order to check the fax numbers that can be found in a address book search. * If there are no fax numbers registered that can be found in a address book search, a Telephone Directory List will not be printed out.
  • Page 54: Dialing The Same Number Again (Redailing Functions)

    Section 2 Fax Operation (Basic Use) Dialing the Same Number Again (Redailing functions) Redialing refers to dialing the most recently dialed number once again. Automatic Redialing When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond.
  • Page 55: Section 3 Fax Operation (Various Functions)

    Section 3 Sending 2-Sided Documents (Duplex Transmission) Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode.
  • Page 56 Section 3 Fax Operation (Various Functions) Press the “TX setting” key. Press the “Duplex TX” key. (inch) (metric) Press the “On” key to enable Duplex Transmission. Select whether or not you want to include a 1-sided cover page with the transmission by pressing either the “Yes” key or the “No”...
  • Page 57: Preparing The Next Documents During Another Communication (Standby Transmission)

    Preparing the Next Documents During Another Communication (Standby Transmission) Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.
  • Page 58 Section 3 Fax Operation (Various Functions) <Canceling a waiting transmission in the Direct Feed Transmission mode...> Press the “Stop” key on the touch panel, or press the Stop/Clear key. (inch) (metric) If you DO want to cancel the Standby Transmission, press the “Yes”...
  • Page 59: Sending The Same Documents To Multiple Destinations (Broadcast Transmission)

    Sending the Same Documents to Multiple Destinations (Broadcast Transmission) Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time.
  • Page 60 Section 3 Fax Operation (Various Functions) > Entering the fax number with a speed-dial key... Press the speed-dial key that is registered with the one-touch or group dial information that you want to use. The selected key will be highlighted. * It is also possible to use a registered chain dial key followed by another speed-dial key.
  • Page 61: Sending Important Documents Before Others (Interrupt Transmission)

    Sending Important Documents Before Others (Interrupt Transmission) Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.
  • Page 62: Sending Documents At A Specified Time (Communication Using The Timer)

    Section 3 Fax Operation (Various Functions) Sending Documents at a Specified Time (Communication Using the Timer) If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission.
  • Page 63 Press the “Delayed TX” key. (inch) (metric) Press the “On” key and the Time Entry screen will appear. Use the keypad to enter the desired time for the transmission to begin. * If you want to change the entered time, use the “ ” and/or “...
  • Page 64: Dialing The Destination With A Registered Number And The Keypad (Chain Dial Keys)

    Section 3 Fax Operation (Various Functions) Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys) If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.
  • Page 65 Press the “Chain” key. (inch) (metric) Use the keypad to enter the desired chain dial number. (Maximum 32 digits) (inch) (metric) * “ ” and “ ” cursor keys...Use to move the cursor. “Delete” key...Press to delete the character that the cursor is currently under.
  • Page 66: Modifying Or Deleting Registered Information

    Section 3 Fax Operation (Various Functions) Modifying or Deleting Registered Information * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Press the “Register” key. The Registration Select screen will appear.
  • Page 67: Dialing With A Chain Dial Key

    Press the “Close” key. Once you are finished modifying all of the items that you want, press the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue modifying other chain dial keys, repeat steps 3 through 9.
  • Page 68: Managing Information For A Scheduled Communication (Editing A Communication In Memory)

    Section 3 Fax Operation (Various Functions) Managing Information for a Scheduled Communication (Editing a Communication in Memory) You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.
  • Page 69: Force-Starting The Communication

    Force-Starting the Communication You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time. * You can also force-start a communication that is waiting for Automatic Redialing. * If you want to cancel the procedure part way through, press the Reset key.
  • Page 70: Modifying The Contents Of The Communication

    Section 3 Fax Operation (Various Functions) Use the “ ” and/or “ ” cursor keys to switch to the communication that you want. (inch) (metric) Press the “Delete” key. (inch) (metric) Press the “Yes” key. The selected communication will be deleted and the touch panel will return to the initial mode settings.
  • Page 71 Use the “ ” and/or “ ” cursor keys to switch to the communication that you want. (inch) (metric) Press the “Program/Change” key. (inch) (metric) If you want to change the scheduled start time, press the “Delayed TX” key and then go to the next step. If you want to modify the destination information, press the “...
  • Page 72 Section 3 Fax Operation (Various Functions) Adding fax numbers Enter the additional fax number(s). * You can enter the fax number(s) using the keypad, abbreviated numbers, one-touch keys, group dial keys and the address book. Chain dial keys can be used as well.
  • Page 73: Initiating The Fax Connection Manually (Manual Fax Transmission)

    Initiating the Fax Connection Manually (Manual Fax Transmission) Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.
  • Page 74: Initiating The Fax Connection Manually (Manual Fax Reception)

    Section 3 Fax Operation (Various Functions) Initiating the Fax Connection Manually (Manual Fax Reception) Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents. * Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine.
  • Page 75: Section 4 Troubleshooting

    Section 4 When the Fax Data Indicator is Lit... During a fax communication that use the memory, documents will be entered into memory and, to indicate this, the Fax data indicator will light. The Fax data indicator will also light when documents are received directly into memory (Memory Reception) during copying in the Copy Operation mode.
  • Page 76: If An Error Occurs

    Section 4 Troubleshooting If an Error Occurs... In the event of trouble, an explanation in regard to the error will appear in the message display. Refer to “When One of These Message is Displayed...” on page 4-3 and follow the necessary procedure to eliminate the trouble.
  • Page 77: When One Of These Message Is Displayed

    When One of These Message is Displayed... When any of the following messages appear in the message display, follow the corresponding procedure. Message “Close XX Cover.” The cover indicated in the message display is open. Close it securely. “Check the cover.” [“Check cover.”] “Add paper (top cassette)”...
  • Page 78 Section 4 Troubleshooting Message “Communication Error” An error has occurred during a fax transmission or fax reception. Check the error code – that indicates the origin of the error – on the corresponding Transmission Report (or Reception Report) that is printed out in order to confirm the cause of the error. “No DC Loop”...
  • Page 79: Troubleshooting Tables

    Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. Problem The detected document size is Is the machine installed in a location often wrong.
  • Page 80 Section 4 Troubleshooting Problem I am not able to perform Did the transmitting party perform the Encrypted Communication. appropriate registration procedure for the one-touch key (designated for Encrypted Transmission) as decided in advance with the receiving party? Did the receiving party perform the appropriate registration procedure for the Encryption Box as decided in advance with the transmitting party?
  • Page 81 Problem I am not able to perform F-Code Does the relay station fax machine have Based Relay Broadcast the appropriate F-Code Based Relay Transmission. capabilities? Is there an appropriate box (equal to an F-Code Relay Box) registered in the relay station's fax machine? Do the subaddress and the F-Code password that you entered match the corresponding subaddress and password...
  • Page 82 Section 4 Troubleshooting Problem I am not able to perform F-Code Does the transmitting party's fax Based Bulletin Board Reception. machine have the same F-Code Based Bulletin Board Communication capabilities as your fax machine? Is there an appropriate box (equal to an F-Code Confidential Box) registered in the transmitting party's fax? Are the subaddress and the F-Code...
  • Page 83: Section 5 Other Features Of This Fax

    Section 5 Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer.
  • Page 84 Section 5 Other Features of this Fax Answering the call... > If the call is from a telephone... (1) The fax will ring to let you know that you should answer. Pick up the telephone receiver within 30 seconds after the ringing starts. * If the telephone receiver is not picked up within 30 seconds, the fax machine will switch to fax reception.
  • Page 85: Automatically Switching Between The Fax And An Answering Machine (Tad Reception)

    Automatically Switching Between the Fax and an Answering Machine (TAD Reception) This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message.
  • Page 86 Section 5 Other Features of this Fax Your answering machine will answer the call as follows: > If the call is from a telephone, but you do not answer... The functions of the answering machine will engage, your message will be played and the caller will be able to leave a message.
  • Page 87: Using Different Fax And Telephone Numbers (D.r.d. Reception) [Available In Inch Versions Only]

    Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only] This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, but you can still designate a different telephone number for each of them.
  • Page 88: Initiating Fax Reception From A Connected Telephone (Remote Switching)

    Section 5 Other Features of this Fax Initiating Fax Reception From A Connected Telephone (Remote Switching) Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.
  • Page 89: Initiating The Reception

    Initiating the Reception When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure. When a call comes in, the telephone will ring. Pick up the telephone receiver. If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number.
  • Page 90: Allowing The Receiving Party To Initiate Reception (Polling Communication)

    Section 5 Other Features of this Fax Allowing the Receiving Party to Initiate Reception (Polling Communication) Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception.
  • Page 91: Receiving Documents Using Polling Reception

    > Adding or replacing documents If you want simply to add documents to those already in memory, press the “Add” key. If you want to delete all of the documents currently in memory and replace them with new documents, press the “Overwrite” key. (inch) (metric) Press the “Confirm”...
  • Page 92 Section 5 Other Features of this Fax Enter the fax number of the transmitting party. * You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well.
  • Page 93: Communicating Using F-Codes (F-Code Based Communication)

    Communicating Using F-Codes (F-Code Based Communication) F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, such operations as Confidential Communication and Relay Broadcasting –...
  • Page 94: Communicating Confidentially (F-Code Based Confidential Communication)

    Section 5 Other Features of this Fax Communicating Confidentially (F-Code Based Confidential Communication) F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. * In order to use F-Code Based Confidential Communication, both the transmitting and receiving facsimiles must possess F-Code Based Communication and Confidential Communication capabilities.
  • Page 95 Press an unregistered key. * The subaddress will be displayed for all keys that have already been registered. (inch) (metric) Use the keypad to enter the subaddress 4-digit that you want to use for this F-Code Confidential Box. (inch) (metric) Press the “Password”...
  • Page 96: Modifying Or Deleting F-Code Confidential Boxes

    Section 5 Other Features of this Fax Modifying or Deleting F-Code Confidential Boxes Perform the following procedure when you want to modify the registered subaddress or F-Code password for an F-Code Confidential Box, as well as when you want to completely delete one of those boxes.
  • Page 97: Sending Documents Using F-Code Based Confidential Transmission

    Sending Documents Using F-Code Based Confidential Transmission It is necessary for you to perform the following procedure in order to transmit documents to an F-Code Confidential Box that is registered in the destination party's fax machine. * If you designate a time for the transmission to begin, the Direct Feed Transmission mode will not be available.
  • Page 98: Printing Out Documents From An F-Code Confidential Box

    Section 5 Other Features of this Fax Press the “Password” key. If necessary, use the keypad to enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*”...
  • Page 99: Printing Out An F-Code Confidential Box List

    Press the key that corresponds to the desired F-Code Confidential Box if it is highlighted. If the key is not highlighted, there are no documents in that box. * If you registered “0000” as the F-Code password, go to the next step. If you registered any other password, proceed directly to step 5.
  • Page 100: Entering Documents Into An F-Code Confidential Box

    Section 5 Other Features of this Fax To print out an F-Code Confidential Box List, press the “Yes” key. An F-Code Confidential Box List will be printed out. (inch) (metric) 5-18 Entering Documents into an F-Code Confidential Box Perform the following procedure when you want to enter documents into your F-Code Confidential Box for transmission under the F-Code Based Bulletin Board function.
  • Page 101 Press the “Sub. conf. box Input” [“Scan orig. to box”] key. (inch) (metric) Press the key which displays the subaddress for the F-Code Confidential Box you want to enter documents into. If you want simply to add documents to those already in memory, or you want to delete all of the documents currently in memory and replace them with new documents, go to the next step.
  • Page 102: Receiving Documents From An F-Code Based Bulletin Board

    Section 5 Other Features of this Fax Receiving Documents from an F-Code Based Bulletin Board F-Code Based Bulletin Board Communication involves fax communication that uses an F-Code Box (in this fax, called an “F-Code Confidential Box”) that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server, allowing the same documents to be made available and transmitted to an unlimited number of receiving parties.
  • Page 103 Press the “Subadd.” key. Press the “On” key. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*”...
  • Page 104: Using A Relay Station To Send Your Documents (F-Code Based Relay Broadcast Communication)

    Section 5 Other Features of this Fax Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication) F-Code Based Relay Broadcast Communication involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations.
  • Page 105 Press the “Subaddress relay box” key. (inch) (metric) Press an unregistered key. * The subaddress will be displayed for all keys that have already been registered. (inch) (metric) Use the keypad to enter the subaddress 4-digit that you want to use for this F-Code Relay Box. (inch) (metric) Section 5 Other Features of this Fax...
  • Page 106: Modifying Or Deleting F-Code Relay Boxes

    Section 5 Other Features of this Fax Select whether or not you want the received documents to be printed out at your fax (press the “On” key to have them printed and the “Off” key to stop print out), and whether or not you want send a Transmission Report regarding the results of the final transmissions to the initial transmitting station (press the “On”...
  • Page 107: Sending Documents As An F-Code Based Relay Broadcast Transmission

    If you want to completely delete the F-Code Relay Box, press the “Delete” key and go to the next step. If you want to modify the information for that F-Code Relay Box, press the “Change contents” key and go to step 7. (inch) (metric) >...
  • Page 108 Section 5 Other Features of this Fax Set the documents you want to transmit. Use the keypad to enter the fax number of a relay station. * You can also enter the fax number using one-touch keys that have been designated for F-Code Based Communication as well.
  • Page 109: Printing Out An F-Code Relay Box List

    Printing Out an F-Code Relay Box List Print out this list in order to check the information registered for each F-Code Relay Box. * If there are no F-Code Relay Boxes registered in this fax, an F-Code Relay Box List will not be printed out. * If you want to cancel the procedure part way through, press the Reset key.
  • Page 110: Having Received Faxes Forwarded To Another Fax Number (Fax Forwarding)

    Section 5 Other Features of this Fax Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. In order to use Fax Forwarding, the destination and designated hours must be registered here and it is additionally necessary to turn Fax Forwarding ON in advance.
  • Page 111: Modifying Registered Fax Forwarding Information

    Select whether or not you want to designate a time for the Fax Forwarding operation to begin and end. To set the time, press the “Delayed TX” key and go to the next step. If you do not want to designate a time for the operation to begin and end, press the “All Day”...
  • Page 112: Turning Fax Forwarding On/Off

    Section 5 Other Features of this Fax Turning Fax Forwarding ON/OFF In order to use Fax Forwarding, it is necessary to turn it ON in advance. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
  • Page 113: Dialing Multiple Destinations As A Group (Group Dial Keys)

    Dialing Multiple Destinations as a Group (Group Dial Keys) If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the press of a key. * Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as Broadcast Transmission, etc..
  • Page 114: Modifying Or Deleting Registered Information

    Section 5 Other Features of this Fax Enter the other party's fax numbers. * You can enter the fax numbers using the keypad, abbreviated numbers, one-touch keys or the address book. Chain dial keys can be used as well. * If you want to enter multiple fax numbers with the keypad, press the “Next destinat.”...
  • Page 115 If you want to delete the registered one-touch key, press the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change contents” key and then go directly to step 6. (inch) (metric) >...
  • Page 116: Dialing With A Group Dial Key

    Section 5 Other Features of this Fax Dialing With a Group Dial Key * You CANNOT use group dial keys in combination with chain dial keys. * You can use group dial keys not only for standard transmission, but also for such operations as Broadcast Transmission and Polling Reception.
  • Page 117: Printing Out A Group Dial List

    Printing Out a Group Dial List Print out this list in order to check the contents of group dial keys currently registered in this fax, such as the registered fax numbers and the group name. * If there are no group dial keys registered in this fax, a Group Dial List will not be printed out.
  • Page 118: Saving Specific Communication Settings As A Single Program (Program Keys)

    Section 5 Other Features of this Fax Saving Specific Communication Settings as a Single Program (Program Keys) The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation. It is also possible to use the timer function, etc., when registering a program key.
  • Page 119 If you do NOT want to designate a time of day for the operation to begin, press the “Off” key under “Delayed TX” and go directly to step 7. (inch) (metric) Use the keypad to enter the desired time of day for the operation to begin.
  • Page 120: Modifying Or Deleting Registered Information

    Section 5 Other Features of this Fax Modifying or Deleting Registered Information * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Press the “Register” key. The Registration Select screen will appear.
  • Page 121: Using A Program Key

    Enter the abbreviated number of an unregistered speed-dial key (001 - 600). * Once a 3-digit number is entered, that number may be changed using the “+” and “-” keys. (inch) (metric) Press the “Close” key. Once you are finished modifying all of the items that you want, press the “OK”...
  • Page 122: Printing Out A Program Dial List

    Section 5 Other Features of this Fax Press the program key under which the desired program is registered. (inch) (metric) Press the Start key. The transmission or reception operation, as appropriate, will begin automatically. 5-40 Printing Out a Program Dial List Print out this list in order to check the content of program keys currently registered in this fax.
  • Page 123 To print out a Program Dial List, press the “Yes” key. A Program Dial List will be printed out. (inch) (metric) Section 5 Other Features of this Fax 5-41...
  • Page 124: Enabling Communication Only When Certain Passwords Match (Password Check Communication)

    Section 5 Other Features of this Fax Enabling Communication Only When Certain Passwords Match (Password Check Communication) Password Check Communication allows you to limit to and from whom fax communication can be accomplished but making it necessary to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Telephone Number and Permit ID) are registered in advance and Password Check Communication is turned ON.
  • Page 125 Press the “Permit Tel No.” [“Permit tel. nr.”] key. (inch) (metric) Press an unregistered key. * The information will be displayed for all keys that have already been registered. (inch) (metric) Use the keypad to enter the desired Permit Telephone Number.
  • Page 126: Modifying Or Deleting Permit Telephone Numbers

    Section 5 Other Features of this Fax Modifying or Deleting Permit Telephone Numbers * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Perform steps 1 through 3 of “Registering New Permit Telephone Numbers”...
  • Page 127: Registering New Permit Ids

    Registering New Permit IDs * You can register up to 5 numbers as Permit IDs in this fax. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
  • Page 128: Modifying Or Deleting Permit Ids

    Section 5 Other Features of this Fax Modifying or Deleting Permit IDs * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Perform steps 1 through 3 of “Registering New Permit IDs”...
  • Page 129: Turning Password Check Communication On/Off

    Turning Password Check Communication ON/OFF Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished. There are separate settings for controlling transmissions and receptions. * If there are no Permit Telephone Numbers or Permit IDs registered in this fax, Password Check Communication will not be possible even if it is turned ON here.
  • Page 130: Communicating With Encrypted Documents (Encrypted Communication)

    Section 5 Other Features of this Fax Communicating with Encrypted Documents (Encrypted Communication) Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself. Those documents are then decrypted and printed out in their original form only after receipt by the receiving party, making this function extremely beneficial for sending strictly confidential information.
  • Page 131 Press the “Encryption key” key. * If Restricted Access is turned OFF, go to the next step. If Restricted Access is turned ON, proceed directly to step 4. (inch) (metric) Use the keypad to enter the currently registered administrator number (4 digits). * If the number that you entered matches the registered one, the message display will change.
  • Page 132: Modifying Or Deleting Encryption Keys

    Section 5 Other Features of this Fax Modifying or Deleting Encryption Keys * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Perform steps 1 through 3 of “Registering New Encryption Keys”...
  • Page 133: Registering New Encryption Boxes

    Registering New Encryption Boxes An Encryption Box must be registered in your fax machine in order to receive an Encryption Communication. During that registration procedure, you will also need to select whether or not you want the received documents to be printed out immediately or not. * You can register up to 15 Encryption Boxes in this fax machine.
  • Page 134 Section 5 Other Features of this Fax Use the keypad to enter the 4-digit number that you want to use as the Encryption Box number. (inch) (metric) Press the “Box. ID” key and enter the 4-digit number that you want to use for the Encryption Box ID. * If you register “0000”...
  • Page 135: Modifying Or Deleting Encryption Boxes

    Modifying or Deleting Encryption Boxes * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Perform steps 1 through 3 of “Registering New Encryption Boxes” on page 5-51. Press the key which displays the box number for the Encryption Box you want to modify or delete.
  • Page 136: Performing The Operation At The Transmitting Fax

    Section 5 Other Features of this Fax Performing the Operation at the Transmitting Fax Encrypted Transmission is accomplished by dialing with a one-touch key that has been designated in advance for Encrypted Transmission. * Encrypted Transmission is possible to a single destination, as well as in combination with a Broadcast Transmission.
  • Page 137: Printing Out Documents From An Encryption Box

    Printing Out Documents from an Encryption Box Perform the following procedure to print out documents that have been received into your Encryption Box. If the documents are printed out correctly, the data will be deleted from that box. * If you registered “0000” as the Box ID for your Encryption Box, it is not necessary to enter a Box ID just to print out documents from that box.
  • Page 138: Printing Out An Encryption Key List

    Section 5 Other Features of this Fax Printing Out an Encryption Key List Print out this list in order to check the contents of Encryption Keys currently registered in this fax. * Print out of this list is only possible if the currently registered administrator number is entered during the procedure.
  • Page 139: Printing Out An Encryption Box List

    Printing Out an Encryption Box List Print out this list in order to check the information in each Encryption Box as well as data regarding the existence of documents in each respective box. * If there are no Encryption Boxes registered in this fax, an Encryption Box List will not be printed out.
  • Page 140: Managing Fax Use By Each Department (Restricted Access)

    Section 5 Other Features of this Fax Managing Fax Use by Each Department (Restricted Access) By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of communications initiated –...
  • Page 141: Using The Fax With Restricted Access Turned On

    Using the fax with Restricted Access turned ON... When Restricted Access is turned ON, it is necessary to enter a viable ID-code or the registered administrator number in order to use the fax machine. Perform the following procedure in order to carry out standard fax transmission (operations OTHER than those which are accessed using the “Register”...
  • Page 142: Accessing The Application Screen When Restricted Access Is Turned On

    Section 5 Other Features of this Fax The touch panel will change to the Registration Select screen. (inch) (metric) 5-60 Accessing the Application Screen When Restricted Access is Turned ON When Restricted Access is turned ON, perform the following procedure in order to access the Application screen (available when you press the “Application”...
  • Page 143: Accessing The Report Selection Screen When Restricted Access Is Turned On

    The Application screen will appear. Perform the desired procedure. (inch) (metric) Section 5 Other Features of this Fax Accessing the Report Selection Screen When Restricted Access is Turned ON When Restricted Access is turned ON, perform the following procedure in order to access the Report Selection screen (available when you press the “Print Reports”...
  • Page 144 Section 5 Other Features of this Fax The keys for reports that can be printed out will appear. Press the key for the report that you want to print out. (inch) (metric) If you enter the administrator number... Press the “Print Report” key. (inch) (metric) Press the “Admin.Item”...
  • Page 145: Checking Transmission/Copy Counts

    Checking Transmission/Copy Counts Perform the following procedure in order to check the number of documents that have been transmitted under an individual ID-code or by all ID-codes overall. You can also check the number of copies that have been made on the machine. Use the keypad to enter a viable ID-code (between 1 and 8 digits).
  • Page 146 Section 5 Other Features of this Fax Use the keypad to enter the currently registered administrator number (4 digits). (inch) (metric) Press the “Restricted access rep” key. (inch) (metric) 5-64 Select the ID-code for which you want to print out a Restricted Access Report by pressing the corresponding key to highlight it.
  • Page 147: Section 6 Managing Information About Your Fax Communications

    Section 6 Checking the Result of Each Communication (Communication Result Display) You can use the message display to check certain information regarding the 50 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.
  • Page 148: Checking The Result Of Receptions

    Section 6 Managing Information About Your Fax Communications To verify even more detailed information for a particular transmission, select the desired transmission and press the “Details” key. (inch) (metric) Pressing the “ ” cursor key will display the next previous transmission and pressing the “...
  • Page 149 If 6 or more receptions have taken place, press the “ ” cursor key or the “ ” cursor key to scroll up and down through those receptions. (inch) (metric) To verify even more detailed information for a particular reception, select the desired reception and press the “Details”...
  • Page 150: Printing The Different Management Reports/List (Management Reports/Lists Printout)

    Section 6 Managing Information About Your Fax Communications Printing the Different Management Reports/List (Management Reports/Lists Printout) The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.
  • Page 151: Printing Out A Confirmation Report

    Printing Out a Confirmation Report Print out this report in order to check the status of fax communications held in memory in the waiting state. * If there are no related communications or documents for Polling Transmission held in memory, a Confirmation Report will not be printed out.
  • Page 152: Printing Out A User Setting List

    Section 6 Managing Information About Your Fax Communications Printing Out a User Setting List Print out this list in order to check the settings made (Line Type, etc.) and other registered information (own name, etc.) in this fax. * If you want to cancel the procedure part way through, press the Reset key.
  • Page 153 Section 7 Turning Print Out of Each Report ON/OFF (Print Report setting) Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report. <Activity Report>...
  • Page 154: Section 7 Various Settings And Registration

    Section 7 Various Settings and Registration Press the “Change #” key. Select whether or not you want the Activity Report to be automatically printed out. Press the “On” key to have it printed automatically and the “Off” key to stop print out. (inch) (metric) In the screen for step 5, select whether or not you want...
  • Page 155: Turning The Bulletin Board On/Off (Bulletin Board Setting)

    Turning the Bulletin Board ON/OFF (Bulletin Board setting) If you use the Bulletin Board function, you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request. (Refer to “Preparing Documents for a Polling Transmission”, page 5-8.) In order to use the Bulletin Board function, it is necessary to turn it ON here in advance.
  • Page 156: Setting The Number Of Rings [Auto Fax Reception] (Number Of Rings Setting)

    Section 7 Various Settings and Registration Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) The number of times the fax will “ring” before an incoming call is answered in the Auto Fax Reception mode, the Auto FAX/TEL Switching mode [this setting is not available in metric models] or the TAD Reception mode can be set here to any number between 1 and 15.
  • Page 157: Making Volume Settings (Volume Setting)

    Making Volume Settings (Volume setting) The volume of the alarm, the monitor and the speaker can be adjusted here, or you can make the alarm inaudible. <Alarm Volume> Sets the volume of the alarm that sounds in the event of an error or when you press an incorrect key on the operation panel.
  • Page 158: Setting The Document Size For Scanning From The Document Processor (Scan From Dp Setting)

    Section 7 Various Settings and Registration Setting the Document Size for Scanning from the Document Processor (Scan from DP setting) Select here whether documents that are set in the Document Processor will be scanned as 8 1/2" x 11" [A4R] or other such standard size paper, or as long documents (in the direction of the paper feed).
  • Page 159: Setting The Default Transmission Mode (Tx Mode/Default Setting)

    Setting the Default Transmission Mode (TX Mode/Default setting) You can select which transmission mode, Memory Transmission or Direct Feed Transmission, will be the default setting in this fax. If you select “Dir. Feed Tx” here, the “Dir. Feed Tx” key will be shown in the basic fax screen. * If you want to cancel the procedure part way through, press the Reset key.
  • Page 160: Selecting The Automatic Reception Mode (Receive Mode Setting)

    Section 7 Various Settings and Registration Selecting the Automatic Reception Mode (Receive Mode setting) This fax has 2 or 3 automatic reception modes (depending upon the model version). The inch version of this fax offers the Automatic Fax Reception, Auto FAX/TEL Switching and D.R.D. Reception modes. The metric version contains the Automatic Fax Reception and Auto FAX/TEL Switching modes.
  • Page 161: Turning Reception Date & Time Print Out On/Off (Rx Date/Time Setting)

    Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting) Select here whether or not you want information – such as the time of the reception, information related to the transmitting party and the number of pages transmitted – to be printed out at the top edge of received documents. This information is convenient for checking the actual time you received documents, especially when they were sent from a location that is in a different time zone than you are.
  • Page 162: Selecting The Paper Feed Selection Mode (Fax Paper Feeding Tray Setting)

    Section 7 Various Settings and Registration Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) Select here from among the 3 available modes for feeding paper to print out all documents that are received when the fax is in the Fax Operation mode - as well as for printing out reports and lists: the Auto Selection mode, the Fixed Size mode or the Fixed Cassette mode.
  • Page 163 Select the desired paper size and then proceed directly to step 8. Select the desired drawer. Press the “Close” key.If you are finished making settings, press the Reset key to return to the initial mode. Section 7 Various Settings and Registration 7-11...
  • Page 164: Turning Duplex Reception On/Off (Duplex Rx Setting)

    Section 7 Various Settings and Registration Turning Duplex Reception ON/OFF (Duplex RX setting) The Duplex Unit turns paper over inside the fax machine so that printing can be accomplished on the back side of the paper as well (Duplex Reception function). When the width of each page received is exactly the same, the documents will be printed onto the front and back sides of that size of paper.
  • Page 165: Turning 2 In 1 Reception On/Off (2 In 1 Rx Setting)

    Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting) If 2 in 1 reception is turned ON and two 5 1/2" x 8 1/2" [A5] size pages are received in a row during the same reception, those 2 pages will be printed onto a single sheet of 11"...
  • Page 166: Turning Remote Diagnosis On/Off (Remote Diagnosis Setting)

    Section 7 Various Settings and Registration Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting) Especially if trouble occurs in this fax in which it is necessary to call for service, it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble.
  • Page 167: Registering The Remote Test Id (Remote Test Id Setting)

    Registering the Remote Test ID (Remote Test ID setting) If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register here in advance the Remote Test ID that they designate for you. * A previously registered Remote Test ID can also be modified by performing the following procedure.
  • Page 168: Turning Manual Paper Feed On/Off ("Bypass Feeding" Setting)

    Section 7 Various Settings and Registration Turning Manual Paper Feed ON/OFF (“Bypass feeding” setting) Select here whether or not you want to use the Multi-Bypass to feed paper for printing our received faxes. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Press the Default key.
  • Page 169: Receiving Faxes At The Same Size Or A Reduced Size ("Reception Size" Setting)

    Receiving faxes at the same size or a reduced size (“Reception size” setting) If “Auto Select” [“Auto sel.”] is selected under the “Fax Paper Feeding Tray” setting, and the size of an incoming fax is larger than the size of paper loaded in the drawer[cassette] to be used for print out, you can select whether to have such faxes printed out at their original size onto multiple sheets of paper, or have them reduced as much as possible to fit onto the available size of paper.
  • Page 170 Section 7 Various Settings and Registration 7-18...
  • Page 171: Section 8 Optional Equipment

    Section 8 Optional Equipment Optional Memory By adding 8 MB of optional memory, the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode. In addition, you will be able to store a greater number of documents into memory (for transmission or through reception).
  • Page 172 Section 8 Optional Equipment...
  • Page 173: Section 9 Network Fax Settings (Option)

    Section 9 This section contains explanations on the Network FAX functions available when the optional Printer/Scanner Kit is installed on this Fax machine and in particular on the setup procedure and settings to be performed on the machine. As the contents of the settings will differ according to the environment of the computer connected to this machine, make sure to read the explanations corresponding to your computer environment and to perform the appropriate procedure.
  • Page 174: Performing The Setup Procedure

    Section 9 Network FAX Settings (Option) Performing the Setup Procedure In order to use the Network FAX functions, the following setup procedure needs to be performed. (1) Connecting the fax machine and the computer [Example connection] (2) Procedure on the fax machine (3) Procedure on the computer Connect the shielded network cable (100 BASE-TX or 10 BASE-T) to the fax machine.
  • Page 175: Connecting The Fax Machine And The Computer

    Connecting the Fax Machine and the Computer Turn the power switch of the fax machine OFF ( Note: Always make sure to turn the power switch of the fax machine OFF ( ) before connecting the network cable. Insert the connector of a shielded Ethernet 10BASE-T or 100BASE-TX cable into the scanner interface connector on the fax machine.
  • Page 176: Making The Initial Settings On The Fax Machine

    Section 9 Network FAX Settings (Option) Making the Initial Settings on the Fax Machine Registering the Network FAX Reception Settings Turn this setting ON in order to perform Network FAX Reception. The received documents can also be printed with this machine. * If you want to cancel the procedure part way through, press the Reset key.
  • Page 177: Turning The Save Transmitted Documents Function On/Off

    Turning the Save Transmitted Documents Function ON/OFF Perform this procedure to select whether you want to save the transmitted documents on the server computer (the computer on which the provided Scanner File Utility is installed) or not. * If you want to cancel the procedure part way through, press the Reset key.
  • Page 178: Selecting The File Type

    Section 9 Network FAX Settings (Option) Selecting the File Type Perform this procedure to select the file type in which the documents for transmission, or of received documents, will be saved in the server computer (the computer on which the provided Scanner File Utility is installed).
  • Page 179: Registering The Network Fax Information

    Registering the Network FAX Information Register the following items when you want to use the Network FAX functions. • File name (Transmission/Reception)...For registering the default file name when documents which have been transmitted or received using the Network FAX functions are saved in the designated folder. •...
  • Page 180 Section 9 Network FAX Settings (Option) Registering the file name (factory default setting: “RX” and “TX”) Press the “File name” key. (inch) (metric) If you want to register the file name for received faxes, press the “NetworkFAX Rx.” [“NW-FAX RX”] key. If you want to register the file name for transmitted faxes, press the “Save Tx.
  • Page 181 Registering the administrator's e-mail address Press the “Admin. E-mail ad.” key. (inch) (metric) Press the “Admin. E-mail ad.” key. (inch) (metric) Enter the administrator's e-mail address using the English alphabet, numerals or other available symbols. (Maximum 64 digits) * Refer to “Entering Characters” on page 2-11 when entering the administrator's e-mail address.
  • Page 182 Section 9 Network FAX Settings (Option) Use the keypad to enter the currently registered administrator number (4 digits). * The factory default administration number is “3000” (for 30 sheets/min. copiers), “4000” (for 40 sheets /min. copiers) and “5000” (for 50 sheets /min. copiers). * The Administrator Number input screen will not be displayed if Restricted Access is turned ON.
  • Page 183 Press the “Save Tx. original” key and use the keypad to enter the save folder number for transmitted documents in the same manner as you did for received documents. (inch) (metric) * “Clear” key: Press this key when you want to reenter the number.
  • Page 184: Printing Out A Network Fax Settings List

    Section 9 Network FAX Settings (Option) Printing Out a Network FAX Settings List Print out this list in order to check the information registered for the Network FAX functions, such as the Network FAX Reception settings, the auto print out setting, the save folder number, etc. * If you want to cancel the procedure part way through, press the Reset key.
  • Page 185: Section 10 Reference Information

    Section 10 Reference Information Specifications Type ... Optional FAX Kit Compatibility ... Group 3 Line Requirement ... Subscription telephone line Transmission Speed... Within 3 seconds (33600 bps, JBIG, ITU-T #1 chart) Modem Speed ... 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/4800/2400 Data Compression... JBIG/MMR/MR/MH Error Correction... ECM Maximum Document Dimensions...
  • Page 186: Character Input Screens

    Section 10 Reference Information Character Input Screens When entering your self-station name and the destination name under a speed-dial key, the available characters and symbols as well as the input screen itself will differ depending upon the language being used. The following indicate the layouts of the keys for each screen. English (Inch version) Uppercase input Lowercase input...
  • Page 187: Paper Size And Priority Feed Chart (Inch Version)

    Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
  • Page 188: Paper Size And Priority Feed Chart (Metric Version)

    Section 10 Reference Information Paper Size and Priority Feed Chart (Metric version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
  • Page 189: Menu Flow Charts

    Menu Flow Charts The following charts represent the flow of the message display when the “function” keys on the touch panel (“Application”, “Register” and “Print Report”) are touched, as well as when the Default key is pressed. Refer to this chart as a reference when operating the FAX. “Register”...
  • Page 190 Section 10 Reference Information Default key “FAX default” key “Print Report” key Activity Report Confirmation Report User Setting List F-Code Confidential Box List F-Code Relay Box List Encryption Box List One-Touch Key List Group Dial List Program Dial List Telephone Directory List Encryption Key List Network FAX Setting List (Only available when the Printer/Scanner Kit is installed.) Restricted Access Report (Print out available only when Restricted Access is turned ON.)
  • Page 191: Error Code Tables

    Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report. Refer to the following tables for a more detailed explanation of the error. * If an error occurs during communication at a transmission speed of 33600 bps, the “U”...
  • Page 192 Section 10 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U01600 A communication error occurred during reception at high transmission speed. Perform reception procedures again after having the transmitting party lower the transmission speed. U01700 A communication error occurred during transmission at high transmission speed. Perform transmission U01720 procedures again.
  • Page 193 CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U03600 The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to receive documents from that party’s F-Code Box, but was unsuccessful because the F-Code password that you entered did not match the one registered in the transmitting party’s FAX.
  • Page 194 Section 10 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U14000 A reception from an F-Code box was attempted, but was unsuccessful because the memory in your FAX machine has become full. Print out data from memory and try again or abandon the F-Code Based Confidential Reception attempt.
  • Page 195: Index

    Index Abbreviated Dialing ... 2-19 Abbreviated Numbers ... 1-18 Accessing the Application Screen When Restricted Access is Turned ON ... 5-60 Accessing the Registration Select Screen When Restricted Access is Turned ON ... 5-59 Accessing the Report Selection Screen When Restricted Access is Turned ON ...
  • Page 196 Section 10 Reference Information Management Reports/Lists Printout ... 6-4 Manual Fax Reception ... 3-20 Manual Fax Transmission ... 3-19 Manual Redialing ... 2-24 Modifying or Deleting Encryption Boxes ... 5-53 Modifying or Deleting F-Code Confidential Boxes ... 5-14 Modifying or Deleting F-Code Relay Boxes ... 5-24 Modifying or Deleting Encryption Keys ...
  • Page 197 MEMO...
  • Page 198 MEMO...
  • Page 200: Declaration Of Conformity

    DECLARATION OF CONFORMITY 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity characteristics of information technology equipment Limits and methods of measurement for radio interference characteristics of information technology equipment Limits for harmonic currents emissions...
  • Page 201: Network Compatibility Declaration

    Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 04R00 General Advisory Note • AN 05R01 AN for D, E, GR, P and N •...
  • Page 202 CAUTION! The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT! Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß...
  • Page 204 2003.9 3DB80211B...

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