Cost Control - Xerox WORKCENTRE 7120 Evaluator Manual

Section 1: Evaluating Colour
Multifunction Systems

Cost Control

One of the most critical considerations when evaluating a colour
multifunction system is its cost of operation.
tools you need to control access and use of the system's colour features? Are the
accounting tools available to help track and assign printing costs? Does the vendor
offer tools and services to help you right-size your deployment?
How the WorkCentre 7120
multifunction system exceeds
the cost control requirement
Driver solutions to reduce cost
Driver Defaults allow users to customise
print settings for each application for
economy and effi ciency. Set two-sided
printing or N-Up as "default" and adjust
settings for specifi c applications, such as
always printing emails in black and white.
Accounting capabilities
Xerox provides multiple levels of
accounting capabilities to give your
organisation the control it needs for
tracking and assigning costs. These tools
include:
• Auditron - controls and tracks and
enables quota setting for output for
copy activity by user or workgroup for
analysis and billing purposes.
• Xerox Standard Accounting (XSA)
- builds on Auditron by adding web-
based remote management for copy,
print, scan and fax activity.
4 Xerox WorkCentre 7120 Evaluator Guide
• Network Accounting Enablement
Kit (optional) - enables Xerox
multifunction systems to integrate
with third-party accounting and billing
solutions from Xerox Alliance Partners.
Assessment options
Xerox can help you decrease your overall
document costs by optimising and
right-sizing your technology deployment.
Three levels of assessment tools and
services are available to help you deploy
the right mix of equipment to best serve
the needs of your environment:
• LEVEL 1: Xerox Offi ce Effi ciency
Calculator - a fi ve-minute, web-based
"instant analysis" offers suggestions on
your technology needs by comparing
information you enter on your
environment against key industry
metrics.
Does the vendor provide the
• LEVEL 2: Xerox Offi ce Productivity
Advisor (XOPA) - more in-depth,
web-based tool assesses your specifi c
document environment. XOPA results
suggest better ways to manage page
volume between printing, copying
and faxing - they deliver end user
satisfaction and cost effi ciency. XOPA
is a free service performed by your
local Xerox sales representative.
• LEVEL 3: Xerox Offi ce Document
Assessment (ODA) - an analytical
model that measures and analyses
your current document production
infrastructure, the ODA provides
in-depth improvement plans for
signifi cant cost savings and increased
effi ciency. The ODA is a six-sigma,
fee-based tool and consultative service
oriented more at enterprise-level
organisations.