Changing The Settings For Each Scan Job; Changing The Default Scan Settings; Setting Up Address Book; Registering Speed Email Numbers - Xerox WORKCENTRE 3210 User Manual

6. To enter additional addresses, press OK when Yes appears and repeat
step 5.
To continue to the next step, press the left/right arrow to select No and
press OK.
7. If the display asks if you want to send the email to your account, press
the Scroll buttons to select Yes or No and press OK.
This prompt does not appear if you have activated the Send to
Myself option in the email account setup.
8. Enter an email subject and press OK.
9. Press the left/right arrow until the file format you want appears and press
OK or Start .
The machine begins scanning and then sends the email.
10. If the machine asks if you want to log off your account, press the Scroll
buttons to select Yes or No and press OK.
11. Press Stop/Clear to return to ready mode.

CHANGING THE SETTINGS FOR EACH SCAN JOB

Your machine provides you with the following setting options to allow you to
customize your scan jobs.
• Scan Size: Sets the image size.
• Original Type: Sets the original document's type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
• Scan Format: Sets the file format in which the image is to be saved. If
you select TIFF or PDF, you can select to scan multiple pages.
Depending on the selected scan type, this option may not appear.
To customize the settings before starting a scan job:
1. Press Scan/Email .
2. Press Menu until Scan Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until the scan type you want appears and press
OK.
4. Press the left/right arrow until the scan setting option you want appears
and press OK.
5. Press the left/right arrow until the desired status appears and press OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear

CHANGING THE DEFAULT SCAN SETTINGS

To avoid having to customize the scan settings for each job, you can set up
default scan settings for each scan type.
1. Press Scan/Email .
2. Press Menu until Scan Setup appears on the bottom line of the
display and press OK.
3. Press OK when Change Default appears.
4. Press the left/right arrow until the scan type you want appears and press OK.
5. Press the left/right arrow until the scan setting option you want appears
and press OK.
6. Press the left/right arrow until the desired status appears and press OK.
7. Repeat steps 5 and 6 to change other settings.
8. To change the default settings for other scan types, press Back
repeat from step 4.
to return to ready mode.
and
9. Press Stop/Clear to return to ready mode.

SETTING UP ADDRESS BOOK

You can set up Address Book with the email addresses you use frequently
via CentreWare IS and then easily and quickly enter email addresses by
entering the location numbers assigned to them in Address Book.
(WorkCentre 3220 only)

Registering speed email numbers

1. Enter your machine's IP address as the URL in a browser and click Go
to access the web site of your machine.
2. Click Properties and E-mail.
3. Click Local Address Book and Add.
4. Select a index number and enter the user name and e-mail address you
want.
5. Click Apply.
You can also click Import and obtain your address book from your
computer.

Configuring group email numbers

Enter your machine's IP address as the URL in a browser and click Go to
access the web site of your machine.
1. Click Properties and E-mail.
2. Click Group Address Book and Add.
3. Select a group number and enter the group name you want.
4. Select speed email numbers that will be included in the group.
5. Click Apply.

Using Address Book entries

To retrieve an email address, use the following ways:
Speed email numbers
When you are prompted to enter a destination address while sending an
email, press Address Book
email number at which you stored the address you want.
• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing Address
Book . See page 46.
Group email numbers
To use a group email entry, you need to search for and select it from
memory.
When you are prompted to enter a destination address while sending an
email, press Address Book
, select speed email and enter the speed
. See page 46
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