Page 1 WorkCentre PE220 User Guide 708P88184...
Page 2 The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation.
Page 3: Table Of Contents
Copy Output Tray........... . .3-6 Xerox PE220...
Page 4 Scanning ........... . .5-50 Table of Contents-2 Xerox PE220...
Page 5 Cleaning the Scan Unit ......... . .8-5 Xerox PE220...
Page 6 Transparencies ..........10-12 Table of Contents-4 Xerox PE220...
Page 7: Welcome
Thank you for choosing the Xerox PE220. This product has been designed for ease of use, but to use your machine to its fullest potential take some time to read this User Guide. • About This Guide – page 1-2 •...
Page 8: About This Guide
Paper is synonymous with media. • Document is synonymous with original. • Page is synonymous with sheet. • Xerox PE 220 is synonymous with the machine. The following table offers further information about the conventions used within this Guide. Convention Italic Typeface Bold Typeface...
Page 9: Getting To Know Your Machine
Getting to know your machine Component location These are the main components of your machine: Front View Automatic Document Feeder Paper Output Extension Paper Input Tray Xerox PE220 Document Guides Document Input Tray Document Output Tray Front Door Output Tray (Face Down)
Page 10: Rear View
Rear View Rear Cover Power Switch AC Power Cord Connector NOTE: system, this socket may be blocked. EXT. Jack Line Jack If your country has a different telephone connection Parallel Connector USB Connector Xerox PE220...
Page 11: Control Panel Functions
Allows you to access a list of your PC software programs that an image can be scanned to. You must create the scan list using the Xerox software (Printer Settings ControlCentre) provided with this machine. For details see ControlCentre on page 5-26 Select to Activate the Fax Mode.
Page 12 Used to scroll through the available options for the selected menu items on the display. Confirms the selection on the display. Enters Menu mode and scrolls through the menus available. Sends you back to the upper menu level. Used to Exit menu functions. Xerox PE220...
Page 13: Special Features
This machine meets Energy Star guidelines for energy efficiency. Print in various environments • You can print in Windows 98/Me/NT 4.0/2000/XP. • Compatible with Linux and Macintosh. • Both USB and Parallel interface. Xerox PE220 mode to save the toner. For details, see Toner Save...
Page 14: Customer Support
If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please quote the machine serial number.
Page 15: Safety Notes
Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.
Page 16: Warning - Electrical Safety Information
– The power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other safety device has been – Liquid is spilled into the copier/printer. – The equipment is exposed to water. – Any part of the equipment is damaged. 1-10 tripped. Xerox PE220...
Page 17: Laser Safety Information
Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Operational Safety Information To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times. Do These: •...
Page 18: Maintenance Information
Xerox installation procedure will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada.
Page 19: For Consumables
Changes and modifications to this equipment not specifically approved by Xerox may void the user's authority to operate this equipment. Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States and the Radiocommunications Act 1992 in Australia/New Zealand as applicable.
Page 20: Regulatory Information
Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.
Page 21 Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period.
Page 22 If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.
Page 23 France Italy Bulgaria In the event of problems, you should contact your local Xerox representative in the first instance. This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.
Page 24: Environmental Compliance
Xerox ENERGY STAR equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.
Page 25: Illegal Copies
Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) Passports. (Foreign Passports may be photographed.) Xerox PE220 Federal Reserve Bank Notes Gold Certificates Treasury Notes Fractional Notes...
Page 26 Government of Canada or of a province or of a government of a state other than Canada. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. 1-20 Xerox PE220...
Page 27: Other Countries
Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Xerox PE220 1-21...
Page 28: Product Recycling And Disposal
1 Welcome Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries or states.
Page 29: Getting Started
Setting the Machine ID – page 2-14 • Setting the Date and Time – page 2-16 • Setting the Paper Size and Type – page 2-18 • Setting Sounds – page 2-18 • Using the Save Modes – page 2-20 Xerox PE220 Getting Started...
Page 30: Unpacking The Machine
AWG #26 or larger telephone line cord. The appearance of the power cord and the telephone line cord may The CD-ROMs contain the Xerox printer driver, scan drivers, Components may differ from country to country. You should use the...
Page 31: Selecting A Location
Do not set the machine close to the edge of a desk or table. Clearance Space The diagram shows the space that should be left around the machine for access and ventilation. Xerox PE220 Tape...
Page 32: Installing The Smart Kit ® Print Cartridge
Cartridge. Use the handle on the cartridge when lifting the cartridge to avoid touching this area. If toner gets on your clothing, wipe it To prevent damage, do not expose the Smart Kit ® Print Do not touch the green underside of the Smart Kit ® Print Xerox PE220...
Page 33 NOTE: coverage, you can expect a print cartridge life of approximately 3,000 pages. (1,000 pages for the print cartridge that is shipped with the machine.) Xerox PE220 When inserting or When printing text at 5%...
Page 34: Loading Paper
Make sure that all four corners lay flat in the tray. NOTE: the tray. Over filling the tray may cause paper jams. Do not put too much paper in ) plain paper. Xerox PE220...
Page 35 NOTE: against the paper stack to cause the stack to bend. If you do not adjust the paper side guide correctly, paper jams may occur. Xerox PE220 Do not push the guides hard...
Page 36: Making Connections
In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is If you want to use your Use the TAM lead and the To the wall socket To an extension phone or answering machine TAM lead Xerox PE220...
Page 37 EXT. jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephones or answering machines. For Users in Germany For Users in France Xerox PE220...
Page 38 USB cables at the same time. If you are using a USB cable, you must be running Windows 98/Me/2000/XP, Macintosh 10.3 or later, or Linux. 2-10 You only need to connect one of the cables mentioned above. Do not Xerox PE220...
Page 39: Switching On The Machine
Be careful not to touch hot surfaces when accessing this area. CAUTION: you may receive an electric shock. Xerox PE220 The fusing area Do not disassemble the machine with power on. If you do, To the AC outlet...
Page 40: Installing Printer Software
Pentium II 400 MHz or 4.0/2000 higher Windows XP Pentium III 933 MHz or higher Windows 98/Me/NT 64 MB or higher 4.0/2000 Windows XP 128 MB or higher Recommended Pentium III 933 Pentium IV 1 128 MB 256 MB Xerox PE220...
Page 41: Printer Driver Features
Poster printing Multiple pages per sheet (N-up) Fit to page printing Scale printing Watermark Overlay Print order NOTE: Chapter 5, Printing. Xerox PE220 Requirements Windows 98/Me/NT 300 MB or higher 4.0/2000 Windows XP 1 GB or higher 5.0 or higher Feature NT4.0/2000/XP...
Page 42: Changing The Display Language And Country
The first available menu item, “Machine ID”, displays on the bottom line. Press Enter. The display asks you to enter the fax number. If there is a number already set, the number appears. Enter your fax number using the number keypad. 2-14 Changing the country clears the memory. Xerox PE220...
Page 43: Entering Characters Using The Number Keypad
You can enter a space by pressing 1 twice, and by using the cursor button. When you finish entering letters, press Enter. Xerox PE220 If you make a mistake while entering numbers, press the button to button and...
Page 44: Setting The Date And Time
Press the scroll button ( or ) to display “Date & Time” on the bottom line and press Enter. 2-16 Assigned numbers, letters, or characters Space ‘ & When turning on the machine after it has been off for a long time, you Xerox PE220...
Page 45: Changing The Clock Mode
The clock mode currently set for the machine displays. Press the scroll button ( or ) to select the other mode and then press Enter to save the selection. To return to Standby mode, press Stop/Clear. Xerox PE220 Range 01 - 12 01 - 31...
Page 46: Setting The Paper Size And Type
Press the scroll button ( or ) to display the desired status or volume for the option you have selected. You will see the selection on the bottom line of the display. 2-18 button to scroll to “Paper Type” and press Enter to access Xerox PE220...
Page 47: Speaker Volume
Press the scroll button ( or ) until you hear the volume you want. The display shows the current volume level. Press Manual Dial to save the change and return to Standby mode. NOTE: connected. Xerox PE220 You can adjust the speaker volume only when the telephone line is 2-19...
Page 48: Using The Save Modes
The available options are 5, 15, 30, 60 and 120 (minutes). Press Enter to save the selection. To return to Standby mode, press Stop/Clear. 2-20 When PC-printing, you can also turn on or off the toner save mode in Xerox PE220...
Page 49: Paper Handling
This chapter explains how to select print materials and load them into your machine. This chapter includes: • Selecting Print Materials – page 3-2 • Loading Paper – page 3-5 • Copy Output Tray – page 3-6 Xerox PE220 Paper Handling...
Page 50: Selecting Print Materials
If you experience excessive jamming, load one sheet at a time Maximum capacity may differ depending on media weight, thickness, ) for the tray when feeding multiple ) for the manual tray and the tray Input Tray/Capacity Manual Tray Xerox PE220...
Page 51: Guidelines For Paper And Special Materials
– Only use transparencies recommended for use in laser printers. – Ensure that transparencies are not wrinkled, curled, or have any torn Xerox PE220 F). The relative humidity should be between 10 % and 70 %. or other synthetic materials.
Page 52 200 °C (392 °F) for 0.1 second. affect any printer rollers. prevent changes during storage. the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper. Xerox PE220...
Page 53: Loading Paper
Start on the machine to start feeding. Printing is started. If you have multiple pages to be printed, the display shows “Add Paper & Press Start” again. Load the next sheet and press Start. Repeat this step for every page to be printed. Xerox PE220...
Page 54: Copy Output Tray
The output tray collects printed paper face down, in the order in which the sheets were printed. NOTE: extension out so that the output does not drop out of the tray. 75 g/m Pull the paper output Paper output extension Xerox PE220...
Page 55: Copying
This chapter gives you step-by-step instructions for copying documents. This chapter includes: NOTE: • Making Copies – page 4-2 • Selecting Copy Options – page 4-5 • Copy Setup – page 4-11 Xerox PE220 Copying You need to press Copy to activate Copy mode.
Page 56: Making Copies
Do not load booklets, pamphlets, transparencies, or documents having other unusual characteristics. If you wish to copy any of the documents listed here, use the Document Glass. For copying, you can only use Letter, A4, Legal, Folio, Executive, B5, ) for one job. You can, Xerox PE220...
Page 57: Making Copies On The Document Glass
Clone, and ID Card copying. Press Start to begin copying. The display shows the copy processing. NOTE: • You can cancel the copy job during an operation. Press Stop/Clear, and the copying will stop. Xerox PE220 Make sure that no documents...
Page 58: Making Copies From The Automatic Document Feeder
Press Start to begin copying. The display shows the copy processing. NOTE: keep the ADF glass clean. See Cleaning the Scan Unit on page 8-5. Dust on the ADF glass may cause black lines on the printout. Always Xerox PE220...
Page 59: Selecting Copy Options
If you want to reduce the background, change the Lighten/Darken setting to Lighten and/or the Original Type setting to Text. Xerox PE220 If you press Stop/Clear while setting the copy options, all of the When you copy a document containing color on the background,...
Page 60: Copy Quantity
You can press and hold the button to quickly scroll the number you want to enter. You can also enter the value using the number keypad. Press Enter to save the selection. When you make a reduced copy, black lines may appear at the Xerox PE220...
Page 61: Special Copy Features
See “Selecting Copy Options” on page 4-5. Press Start to begin copying. NOTE: while making a clone copy. Xerox PE220 Some features may not be available depending on where you loaded You cannot adjust the copy size using the Reduce/Enlarge button...
Page 62: Collation Copying
This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, ID Card copying feature does not work. You cannot adjust the copy size using the Reduce/Enlarge button Xerox PE220...
Page 63: Poster Copying
If a document is detected in the ADF, the Poster copying feature does not work. Xerox PE220 If you press the Stop/Clear button or if no buttons are pressed for You cannot adjust the copy size using the Reduce/Enlarge button...
Page 64 Your original document is divided into 9 portions. Each portion is scanned and printed one by one in the following order: NOTE: Enlarge button when making a poster. 4-10 You cannot adjust the copy size using the Reduce/ Xerox PE220...
Page 65: Copy Setup
Start to begin copying, or Stop/Clear to cancel. Press Enter to make your selection. To return to Standby mode, press Stop/Clear. Xerox PE220 While you are setting copy options, pressing Stop/Clear cancels the 4-11...
Page 66: Setting The Favorite Copy Option
Up, and Poster. See Special Copy Features on page 4-7 for details about each feature. Press Enter to make your selection. To use the special copy feature quickly, press Favorite Copy then you will see the assigned special copy feature on the display. 4-12 Xerox PE220...
Page 67: Printing
Advanced Printing – page 5-17 • Sharing the Printer Locally – page 5-26 • Using ControlCentre – page 5-27 • Using Your Printer in Linux – page 5-31 • Using Your Machine with a Macintosh – page 5-45 Xerox PE220 Printing...
Page 68: Printing A Document
Windows desktop. You can also cancel the current job by pressing the Stop/Clear button on the control panel of your printer. You can also access this window by simply double-clicking the Xerox PE220...
Page 69: Installing Printer Software In Windows
Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port Plug the USB cable into the PE220 and connect it to your Personal Computer (PC). Start your PC and turn on the PE220. Insert the Xerox Drivers CD into the CD-ROM drive.
Page 70 Installing Xerox Drivers in Microsoft Windows XP, 2000 or Windows 98/ME using the Parallel port Plug the Parallel cable into the PE220 and connect it to your Personal Computer (PC). Start your PC and turn on the PE220. Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Win- dows click Start and then Run.
Page 71 Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port Plug the USB cable into the PE220 and connect it to your Personal Computer (PC). Start your PC and turn on the PE220. Insert the Xerox Drivers CD into the CD-ROM drive.
Page 72 You must specify the location. Browse to the CD-ROM drive and the "Usb" folder on the CD and click OK. Click Next when prompted then click Finish. The USB hardware driver for the PE220 is now loaded. The "Add New Hardware Wizard" will display. Click Next to install the Scan driver for the PE220.
Page 73 You can type in a name for your new printer or accept the default then click Next. Choose "Yes" to print a test page and click Finish. The PE220 driver will now be installed and a test page should print.
Page 74: Basic Printing
Your printer driver Properties window that appears in this User Check the Operating System(s) that are compatible with your printer. If you need to know the exact name of your printer, you can check Make sure that your printer is selected. Xerox PE220...
Page 75: Printer Settings
Right-click on the printer driver icon and select Printing Preferences. Change the settings on each tab, click OK. Xerox PE220 Most Windows applications will override settings you specify in the The settings you change remain in effect only while you are using the...
Page 76: Layout Tab
Paper Tab Use the following options to set the basic paper handling specifications when you access the printer properties. See Printing a Document on page 5-8 for more information on accessing printer properties. 5-10 Orientation Layout Options Landscape Portrait Xerox PE220...
Page 77 If the paper source is set to Auto Select, the machine automatically picks up print material in the following order: the manual tray and the paper tray. Xerox PE220 Copies Size...
Page 78: Graphics Tab
On: Select this option to allow the printer to use less toner on each page. Off: If you don’t need to save toner when printing a document, select this option. 5-12 Resolution Toner Save Mode Type ), or colored paper, select Color Paper. Scaling Xerox PE220...
Page 79 Darken Text: When the Darken Text option is selected, all text in your document is allowed to print darker than on a normal document. Xerox PE220 Advanced Options 5-13...
Page 80: About Tab
If you have an Internet browser, you can connect to the Internet by clicking on the web site icon. See Printing a Document on page 5-8 for more information about accessing printer properties. 5-14 Watermark Overlay Output Options Xerox PE220...
Page 81: Printer Tab
Favorites setting you selected. To delete a Favorites item, select it from the list and click Delete. You can also restore the printer driver’s default settings by selecting Printer Default from the list. Xerox PE220 High Altitude Correction 5-15...
Page 82: Using Help
These help screens give detailed information about the printer features provided by the printer driver. You can also click from the upper right corner of the window, and then click on any setting. 5-16 Xerox PE220...
Page 83: Advanced Printing
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down list. If necessary, select the page order from the Page Order drop-down list. Xerox PE220 Your printer driver Properties window that appears in this User If you need to know the exact name of your printer, you can check...
Page 84: Printing Posters
Click the Layout tab, select Poster in the Type drop-down list. Configure the poster option: You can select the page layout from 2x2, 3x3, or 4x4. If you select 2x2, the output will be automatically stretched to cover 4 physical pages. 5-18 Xerox PE220...
Page 85: Printing A Reduced Or Enlarged Document
Enter the scaling rate in the Percentage input box. You can also click the Select the paper source, size and type in the Paper Options section. Click OK and print the document. Xerox PE220 0.15 inches 0.15 inches button. 5-19...
Page 86: Fitting Your Document To A Selected Paper Size
See Creating a Watermark on page 5-21. Using an Existing Watermark To change the print settings from your software application, access printer properties. See Printing a Document on page 5-8. 5-20 Xerox PE220...
Page 87: Creating A Watermark
See Printing a Document on page 5-8. Click the Other Features tab, and click the Edit button in the Watermark section. The Edit Watermark window appears. Xerox PE220 The preview image shows how the page will look when it is printed. Preview Image...
Page 88: Editing A Watermark
From the Other Features tab, click the Edit button in the Watermark sec- tion. The Edit Watermark window appears. Select the watermark you want to delete from the Current Watermarks list and click Delete. Click OK until you exit the Print window. 5-22 Xerox PE220...
Page 89: Using Overlays
To save the document as an overlay, access printer properties. See Print- ing a Document on page 5-8. Click the Other Features tab, and click Edit button in the Overlay sec- tion. Xerox PE220 Preview Image 5-23...
Page 90: Using A Page Overlay
To change the print settings from your software application, access printer properties. See Printing a Document on page 5-8. Click the Other Features tab. Select the desired overlay from the Overlay drop-down list box. 5-24 The overlay document size must be the same as the documents you Xerox PE220...
Page 91: Deleting A Page Overlay
Select the overlay you want to delete from the Overlay List box. Click Delete Overlay. When a confirming message window appears, click Yes. Click OK to exit the Print window. Xerox PE220 The resolution of the overlay document must be the same as the 5-25...
Page 92: Sharing The Printer Locally
From the Printer menu, select Properties. From the Ports tab, click Add Port. Select Local Port and click New Port. Fill in the Enter a Port Name field with the shared name. Click OK and click Close. Click Apply and click OK. 5-26 Xerox PE220...
Page 93: Using Controlcentre
You can also update the firmware of the machine. To install the Xerox ControlCentre, insert the supplied Xerox Drivers CD. From within Windows click Start and then Run. Type E: Xinstall.exe, replacing "E" with the letter of your CD-ROM drive.
Page 94 Firmware Update. To exit, click the Exit button at the bottom of each tab. NOTE: you click the Help button. 5-28 Use the help feature by referring to the window which appears when Xerox PE220...
Page 95: The Scan Settings Tab
Downloads the Phonebook entries from the ControlCentre to the machine. Phonebook entries. Edit Allows you to edit a selected Phonebook entry in a separate Edit window. Delete Deletes a selected Phonebook entry. Delete All Deletes all Phonebook entries. Xerox PE220 (fax available model only) 5-29...
Page 96: The Firmware Update Tab
Click to save the group dial number after adding or removing numbers for the group. The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine. This feature should be used by an authorized technician. Please consult with the purchase point. 5-30 Xerox PE220...
Page 97: Using Your Printer In Linux
You can use your machine in a Linux environment. Getting Started The supplied CD-ROM provides you with the Xerox MFP driver package for using your machine with a Linux computer. The Xerox MFP driver package contains printer and scanner drivers, providing the ability to print documents and scan images.
Page 98 Click Install. 5-32 You must log in as a super user (root) to install the printer software. If The installation program runs automatically if you have an autorun in the Login root icon at the bottom Xerox PE220...
Page 99: Uninstalling The Mfp Driver
When the installation is complete, click Finish. The installation program has added the MFP Configurator desktop icon and Xerox MFP group to the system menu for your convenience. If you have any difficulties, consult the onscreen help that is available through your system menu or can otherwise be called from the driver package windows applications, such as MFP Configurator or Image Editor.
Page 100: Using The Mfp Configurator
MFP Configurator icon will automatically be created on your desktop. Opening the MFP Configurator Double-click MFP Configurator on the desktop. You can also click the Startup Menu icon and select the MFP Configurator. 5-34 The installation program runs automatically if you have an autorun Xerox PE220...
Page 101: Printers Configuration
You can use the following printer control buttons: • Refresh: renews the available printers list. • Add Printer: allows you to add a new printer. Xerox PE220 Printers Configuration button Scanners Configuration button MFP Ports Configuration button Switches to Printer Configuration.
Page 102 Add Class... : Allows you to add a new printer class. • Remove Class : Removes the selected printer class. 5-36 Shows all of the printer classes. Shows the status of the class and the number of printers in the class. Xerox PE220...
Page 103: Scanners Configuration
Scanners Configuration In this window, you can monitor the activity of scanner devices, view a list of installed Xerox MFP devices, change device properties, and scan images. • Properties... : Allows you to change the scan properties and scan a document.
Page 104: Configuring Printer Properties
I/O port. The Xerox MFP driver package provides an appropriate port sharing mechanism that is used by the Xerox printer and scanner drivers. The drivers address their devices via so-called MFP ports. The current status of any MFP port can be viewed via the MFP Ports Configuration.
Page 105: Printing A Document
UNIX Printing System (CUPS). From the application you are using, select Print from the File menu. Select Print directly using lpr. In the LPR window, select the model name of your machine from the Printer list and click Properties. Xerox PE220 Click. 5-39...
Page 106: Printing Files
To abort the current job, click Cancel. Printing Files You can print many different types of files on the Xerox MFP device using the standard CUPS way - directly from the command line interface. The CUPS lpr utility allows you do that. But the drivers package replaces the standard lpr tool by a much more user-friendly Xerox LPR program.
Page 107: Scanning A Document
Load the document to be scanned face up into the ADF (Automatic Doc- ument Feeder) or face down on the document glass. Click Preview in the Scanner Properties window. Xerox PE220 and press Enter, the Select file(s) to print window button to switch to Scanners Configuration.
Page 108 The status bar appears on the bottom left of the window to show the progress of the scan. To cancel scanning, click Cancel. The scanned image appears in the new Image Editor window. 5-42 Drag the pointer to set the image area to be scanned. Xerox PE220...
Page 109: Using The Image Editor
Select the setting to delete from the Job Type drop-down list. Click Delete. The setting is deleted from the list Using the Image Editor The Image Editor window provides you with menu commands and tools to edit your scanned image. Xerox PE220 Use these tools to edit the image. 5-43...
Page 110 Allows you to flip the image vertically or horizontally. Allows you to adjust the brightness or contrast of the image, or to invert the image. Shows the properties of the image. Xerox PE220...
Page 111: Using Your Machine With A Macintosh
Double-click CD-ROM icon that appears on your Macintosh desktop. Double-click the Installer folder. Double-click the Printer folder. Double-click the Xerox MFP Installer_OS X icon. Enter the password and click OK. Select Easy Install and click Install. After the installation is complete, click Quit.
Page 112 Double-click CD-ROM icon that appears on your Macintosh desktop. Double-click the Installer folder. Double-click the Printer folder. Double-click the Xerox MFP Installer_OS X icon. Enter the password and click OK. Select Uninstall and then click Uninstall. When the uninstallation is complete, click Quit.
Page 113: Setting Up The Printer
Open Print Setup Utility from the Utilities folder. Click Add on the Printer List. Select the USB tab. Select Xerox in Printer Model and your printer in Model Name. Click Add. Your printer appears on the Printer List, and is set as the default printer.
Page 114: Changing Printer Settings
Select Layout from the Presets drop-down list to access the following features. For details, see “Printing Multiple Pages on One Sheet of Paper” on the next column. 5-48 Make sure that your printer is selected. Mac OS 10.3 or later Mac OS 10.3 or later Xerox PE220...
Page 115 You can select the printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document. Xerox PE220 Mac OS 10.3 or later Paper Type...
Page 116 Open the TWAIN window and set the scan options. • Scan and save your scanned image. NOTE: Please refer to the User Guide of the application. 5-50 Mac OS 10.3 or later You need to follow the program’s instructions for acquiring an image. Xerox PE220...
Page 117: Scanning
You need to press Scan to activate Scan mode. Xerox PE220 Scanning Check the Operating System(s) that are compatible with your printer.
Page 118: Scanning Basics
Your machine also supports the WIA driver for scanning images. For details, see Chapter 5, Printing. NOTE: Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Win- dows click Start and then Run. Type E: Xinstall.exe, replacing "E" with the letter of your CD-ROM drive and click OK.
Page 119: Scanning Process With Twain-Enabled Software
Open an application, such as PhotoDeluxe or Photoshop. Open the TWAIN window and set the scan options. Scan and save your scanned image. NOTE: Please refer to the User Guide of the application. Xerox PE220 You need to follow the program’s instructions for acquiring an image.
Page 120: Scanning Using The Wia Driver
Follow the on-screen instructions to edit the picture after it is copied to your computer. NOTE: Scanner and Camera Wizard. The WIA driver works only on Windows XP with USB port. If you want to cancel the scan job, press the Cancel button on the Xerox PE220...
Page 121: Faxing
• Receiving a Fax – page 7-10 • Automatic Dialing – page 7-14 • Other Ways to Fax – page 7-19 • Additional Features – page 7-24 NOTE: Xerox PE220 Faxing You need to press Fax to activate Fax mode.
Page 122: Setting Up The Fax System
You can select the default contrast mode to fax your documents lighter or darker. Lighten works well with dark print. Normal works well with standard typed or printed documents. Darken works well with light print or faint pencil markings. Xerox PE220...
Page 123 Image TCR Auto Report Auto Reduction Discard Size Receive Code Xerox PE220 Description Your machine can automatically redial a remote fax machine if it was busy. Intervals from 1 to 15 minutes can be entered. You can specify the number of redial attempts, from 1 to 13.
Page 124 In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. This option is available only when you set up the DRPD Mode. For further Receiving Faxes Using the DRPD Mode on details, see page 7-12 Xerox PE220...
Page 125: Sending A Fax
Use the recommend materials to keep the ADF glass clean. Refer to Cleaning the Scan Unit on page 8-5. Xerox PE220 bond) paper at a time. You can, of course, place only Dust on the ADF glass...
Page 126: Adjusting The Document Resolution
By pressing Resolution or the scroll button ( or ), you can choose from Standard, Fine, Super Fine, Photo, and Color. When the mode you want to use displays, press Enter to make your selection. Make sure that no other Xerox PE220...
Page 127: Sending A Fax Automatically
If you have the next page, remove the scanned page and place the next page on the glass. Press the scroll button ( or ) to display "Yes" and press Enter. Repeat as necessary. Xerox PE220 Mode Standard Documents with normal sized characters.
Page 128: Sending A Fax Manually
"Yes" and press Enter. To send the fax immediately, press the scroll button ( or ) to display "No" and press Enter. When you want to cancel a fax job, press Stop/Clear at any time When you want to cancel a fax job, press Stop/Clear at any time Xerox PE220...
Page 129: Confirming Transmission
When the display shows “Retry Redial?”, press Enter to redial the number without waiting. To cancel the automatic redialing, press Stop/Clear. To change the time interval between redials and the number of redial attempts. See Redial Term on page 7-3. Xerox PE220...
Page 130: Receiving A Fax
Faxes can only be printed on Letter-, A4-, Legal-, Folio-, Executive-, or B5- sized paper. For details about loading paper and setting the paper size in the tray, see Loading Paper on page 2-6 and Setting the Paper Size and Type on page 2-18. 7-10 Xerox PE220...
Page 131: Receiving Automatically In Fax Mode
If you are in Tel mode (manual reception) when the answering machine is connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation. Xerox PE220 If you have set your machine to Ans/Fax mode and your answering 7-11...
Page 132: Receiving Manually Using An Extension Telephone
When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern. 7-12 on the extension telephone. The machine receives the document. again. is the remote receive code preset at the factory. The first and the last Xerox PE220...
Page 133: Receiving Faxes In The Memory
If you receive a fax while you are copying or printing, your machine stores incoming faxes in memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax. Xerox PE220 DRPD must be set up again if you re-assign your fax number, or 7-13...
Page 134: Automatic Dialing
To store more fax numbers, repeat steps 4 through 7. To return to Standby mode, press Stop/Clear. Sending a Fax using a Speed Dial Number Feed the document(s) face up into the ADF, or place a single document face down on the document glass. 7-14 Xerox PE220...
Page 135: Group Dialing
Enter a group number between 0 and 99 using the number keypad or the scroll button ( or ) and press Enter. Enter a speed dial number you want to include in the group and press Enter. Xerox PE220 button. and hold the last digit button. 7-15...
Page 136: Editing Group Dial Numbers
Enter the speed dial number you want to add or delete. You can also select the speed dial number you want to delete by pressing the scroll button ( or ). Press Enter. 7-16 You cannot include one group dial number in another group dial Xerox PE220...
Page 137: Searching For A Number In Memory
Press the scroll button ( or ) to scroll through the machine’s memory until the name and number you want to dial display. You can search upwards or downwards through the entire memory in alphabetical order, from A to Z. Xerox PE220 7-17...
Page 138: Printing A Phonebook List
Press the Fax button. Press Phone Book. Press Phone Book or the scroll button ( or ) until “Print” appears on the bottom line and press Enter. A list showing your speed dial, and group dial entries prints out. 7-18 Xerox PE220...
Page 139: Other Ways To Fax
For a document placed on the document glass, the display asks if you want to load another page. To add more documents, press the scroll button ( or ) to display "Yes" and press Enter. Xerox PE220 The Another No. prompt does not appear if you have added numbers 7-19...
Page 140: Sending A Delayed Fax
Entering Characters Using the Number Keypad on page 2-15. If you do not want to assign a name, skip this step. 7-20 The Another No. prompt does not appear if you have added numbers Xerox PE220...
Page 141: Sending A Priority Fax
Press the scroll button ( or ) to display “Priority Fax” on the bottom line and press Enter. Enter the number of the receiving machine using the number keypad. Xerox PE220 If you want to cancel the delayed transmission, see Canceling a button or any...
Page 142: Adding Documents To A Scheduled Fax
"Yes" and press Enter. Or, press the scroll button ( or ) to display "No" and press Enter. After storing, the machine displays the numbers of total pages and added pages and then returns to Standby mode. 7-22 ) to display "No" and press Enter. Xerox PE220...
Page 143: Canceling A Scheduled Fax
When the display confirms your selection, press the scroll button ( or ) to display "Yes" and press Enter. The selected job is canceled and the machine returns to Standby mode. To cancel your selection, press the scroll button ( or ) to display "No" and press Enter. Xerox PE220 7-23...
Page 144: Additional Features
Press Menu until “Advanced Fax” appears on the top line of the display. Press the scroll button ( or ) until “Secure Receive” appears on the bottom line and press Enter. 7-24 You can activate Secure Receiving mode without setting a password, Xerox PE220...
Page 145: Printing Reports
You can set up your machine to automatically print a message confirmation report after each fax job. See MSG Confirm on page 7-3. Xerox PE220 You can print this Phonebook list using the Phone Book button: see You may print this list to confirm your changes after changing any...
Page 146: Power Failure Report
– Scheduled Jobs: Scheduled job information – MSG Confirm: Message confirmation – Junk Fax List: Junk fax number list Press Enter. The selected information prints out. 7-26 The lists you have set to print out automatically don’t print out when Xerox PE220...
Page 147: Using Advanced Fax Settings
You can exit from Setup mode at any time by pressing Stop/Clear. Advanced Fax Setting Options Send Forward RCV Forward Xerox PE220 Option You can set the machine to send a copy of all outgoing faxes to a specified destination, in addition to the fax numbers you entered.
Page 148 ECM-equipped fax machine. If the line quality is poor, it takes more time to send a fax when you are using ECM. Select Off to turn this feature off. Select On to turn this feature on. Description Using Xerox PE220...
Page 149: Maintenance
Clearing the Memory – page 8-2. • Cleaning Your Machine – page 8-3. • Maintaining the Smart Kit ® Print Cartridge – page 8-6. • Consumables and Replacement Parts – page 8-9. • Replacing the ADF Rubber Pad – page 8-10. Xerox PE220 Maintenance...
Page 150: Clearing The Memory
Clears all records of sent faxes. Clears all records of received faxes. Clears the speed dial and group dial numbers stored in the memory. Description options to the factory Paper Setting options to the factory Copy Setup settings to the factory Sound/Volume Xerox PE220...
Page 151: Cleaning Your Machine
Turn the machine off and unplug the power cord. Wait for the machine to cool down. Open the front door. Xerox PE220 Cleaning the covers of the machine with cleaning materials While cleaning the inside of the machine, be careful not to...
Page 152 CAUTION: transfer roller inside the machine. To prevent damage to Do not touch the green Do not touch the black Xerox PE220...
Page 153: Cleaning The Scan Unit
Wipe the surface of the document glass and ADF glass until it is clean and dry. Wipe the underside of the white document cover and white bar until it is clean and dry. Close the document cover. Xerox PE220 White bar ADF glass Document cover Document glass...
Page 154: Maintaining The Smart Kit ® Print Cartridge
The LCD displays the warning message, “Toner Low”. You can temporarily recover print quality by redistributing the remaining toner in the cartridge. In some case, white streaks or light printing still occurs even after you have redistributed the toner. Open the front door. Xerox PE220...
Page 155: Replacing The Smart Kit ® Print Cartridge
A critical error occurred at your machine. (Error cases: CRU Fuse Error, Low Heat Error, LSU Error.) • Notification day and notification pages that are preset by your dealer have passed. Xerox PE220 If toner gets on your Do not touch the green...
Page 156: Cleaning The Drum
Press Enter. The first available menu item, “Yes” displays on the bottom line. Press Enter. The machine prints out a cleaning page. Toner particles on the drum surface adhere to the paper. If the problem remains, repeat steps 1 through 4. To return to Standby mode, press Stop/Clear. Xerox PE220...
Page 157: Consumables And Replacement Parts
For the print cartridge refer to Replacing the Smart Kit ® Print Cartridge on page 8-7 and for the ADF rubber pad refer to Replacing the ADF Rubber Pad on page 8-10. Xerox PE220 Items Approx. 1,000 pages Approx. 3,000 pages Approx.
Page 158: Replacing The Adf Rubber Pad
You can purchase an ADF rubber pad from your Service Agent or the Retailer where you bought your machine. Open the ADF cover. Remove the ADF rubber pad from the ADF, as shown. Install a new ADF rubber pad. Close the ADF cover. 8-10 Xerox PE220...
Page 159: Troubleshooting
Clearing Document Jams – page 9-2 • Clearing Paper Jams – page 9-4 • Clearing LCD Error Messages – page 9-8 • Solving Other Problems – page 9-12 • Common Linux Problems – page 9-23 • Common Macintosh Problems – page 9-26 Xerox PE220 Troubleshooting...
Page 160: Clearing Document Jams
Pull the document gently out of the ADF. Close the ADF cover. Then load the removed page(s), if any, back into the ADF. NOTE: the document glass for thick, thin, or mixed paper-type documents. To prevent document jams, use Xerox PE220...
Page 161: Exit Misfeed
Exit Misfeed Remove any remaining page(s) from the ADF. Open the ADF cover. Remove the misfed documents from the document output tray Close the ADF cover. Then load the removed page(s), if any, back into the ADF. Xerox PE220...
Page 162: Clearing Paper Jams
Open and close the front door to resume printing. Message Location of Jam In the tray or manual tray In the fuser area or around the print cartridge In the paper exit area Go to page 9-4 page 9-5 page 9-6 Xerox PE220...
Page 163: In The Manual Tray
In the Fuser Area or Around the Print Cartridge WARNING: the machine. Open the front door. Pull the print cartridge out, lightly pushing it down. If necessary, pull the manual tray out. Xerox PE220 The fuser area is hot. Take care when removing paper from...
Page 164: In The Paper Exit Area
In the Paper Exit Area Open and close the front door. The jammed paper automatically exits the machine. If the paper does not exit, continue to step 2. Gently pull the paper out of the output tray Xerox PE220...
Page 165: Tips For Avoiding Paper Jams
• Do not overload the tray. • Do not remove paper from the tray while your machine is printing. • Flex, fan, and straighten the paper before loading. Xerox PE220 It is hot inside the...
Page 166: Clearing Lcd Error Messages
You entered an Enter the correct item again. unavailable item. There is a problem in Turn power off and wait 10 the fuser unit. seconds. Turn power on. If the problem persists, call for service. Installing the Xerox PE220...
Page 167 Available Incompatible Line Busy Line Error Load Document LSU Error Memory Dial Full Xerox PE220 Meaning Suggested Solutions You have tried to select Use a speed dial number or dial a group location a number manually using the number where only a number keypad.
Page 168 Power has turned off The job which you were trying to then on and the do before the power failure machine’s memory has must be completely re-done. not been saved. Automatic In the Tray In the In the Xerox PE220...
Page 169 By doing this, you can temporarily re-establish printing operations. See Redistributing Print Cartridge Toner on page 8-6 You have used an You must use a Xerox approved unauthorized cartridge. cartridge. If you use a non-Xerox cartridge, the machine does not print.
Page 170: Solving Other Problems
There may be debris inside the machine. Open the front door and remove the debris. Use only transparencies specifically designed for laser printers. Remove each transparency as it exits from the machine. Ensure that the paper guides are against both sides of the envelope. Paper Xerox PE220...
Page 171: Printing Problems
Printing Problems Condition The machine does not print. Xerox PE220 Possible cause The machine is not Check the power cord connections. receiving power. Check the power switch and the power source. The machine is not Select your printer as your default selected as the default printer in your Windows.
Page 172 The software application Try printing a job from another is malfunctioning. application. The operating system is Exit Windows and reboot the malfunctioning. computer. Turn the machine off and then back on again. Suggested solutions Xerox PE220...
Page 173 An error occurs repeatedly when you are printing with the USB connection. Xerox PE220 Possible cause The print cartridge is Redistribute the toner, if necessary. defective or out of toner. Toner on page 8-6 If necessary, replace the print cartridge.
Page 174: Printing Quality Problems
If these steps do not correct the problem, contact a service representative. Suggested solutions Redistributing Print If this does not improve the Paper Specifications Cleaning the Drum on Cleaning the Inside on page 8-3 Paper Specifications on Cleaning the Drum on Vertical repetitive Printing on Xerox PE220...
Page 175 AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Xerox PE220 If black vertical streaks appear on the page: The drum inside the print cartridge has probably been AaBbCc scratched. Remove the print cartridge and install a new one. AaBbCc Replacing the Smart Kit ® Print Cartridge on page 8-7...
Page 176 Ensure that the paper is loaded properly. Check the paper type and quality. page 10-6 Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray. Paper Specifications on Paper Specifications on Paper Specifications on Xerox PE220...
Page 177 AaBbCc AaBbCc AaBbCc Curl Xerox PE220 Check for leaking toner. Clean the inside of the machine. Cleaning the Inside on page 8-3 Parts of the machine may have toner on them. If defects occur, the problem will likely correct itself after running five (5) blank sheets.
Page 178: Copying Problems
For example, your originals may be forms, newsletters, books, or other documents that use more toner. The machine may be turned on and off frequently. The document cover may be left open while copies are being made. Xerox PE220...
Page 179: Scanning Problems
The document does not feed into the machine. Xerox PE220 Suggested solutions Make sure that you place the document to be scanned face down on the document glass, or face up in the Automatic Document Feeder.
Page 180 You may have chosen the wrong paper settings in the user option setting. For details about paper settings, see Selecting Print Materials on page 3-2 Xerox PE220...
Page 181: Common Linux Problems
Common Linux Problems Problem The machine doesn’t print. Xerox PE220 Possible Cause and Solution Check if the printer driver is installed in your system. • Open MFP configurator and switch to the Printers tab in Printers configuration window to look at the list of available printers.
Page 182 In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for current job to finish or press the Release port button to cancel the current job. Xerox PE220...
Page 183 Please, log in as root user and invoke the following command: ln -sf /usr/local/bin/xerox/slpr /usr/bin/lpr Check if Gimp Front-end has “Xsane:Device dialog..” on the “Acquire” menu. If not, you should install Xsane plug-in for Gimp on the your computer.
Page 184: Common Macintosh Problems
Clearing LCD Error Messages on page 9-8 Make sure that the correct printer driver has been selected from the Product List Window after you click Add and Select USB. Printing on page 5-1 Xerox PE220...
Page 185: Specifications
This chapter includes: • General Specifications – page 10-2 • Scanner and Copier Specifications – page 10-3 • Printer Specifications – page 10-4 • Facsimile Specifications – page 10-5 • Paper Specifications – page 10-6 Xerox PE220 Specifications 10-1...
Page 186: General Specifications
Duty cycle (Monthly) Print: Up to 4,200 pages a.Sound Pressure Level, ISO7779 b.The number of pages may be affected by operating environment, printing interval, media type, and media size. 10-2 Description F to 89 F (10 C to 32 Xerox PE220...
Page 187: Scanner And Copier Specifications
Copy resolution Zoom rate Multiple copies Gray scale a.Copy Speed is based on Single Document Multiple Copy. Xerox PE220 Description TWAIN standard / WIA standard ADF and Flat-bed CIS (Contact Image Sensor) module Optical: 600 x 600 dpi (Mono and color) Enhanced: 4,800 x 4,800 dpi Platen: 11.7 inches (297 mm)
Page 188: Printer Specifications
Max.: 8.5 x 14 in. (216 x 356 mm) 600 x 600 dpi SPL (GDI) Windows 98/2000/NT 4.0/Me/XP, Various Linux OS (USB only), Macintosh 10.3 or later 10 MB (Non-extendable) IEEE 1284 Parallel, USB 1.1 (Compatible with USB 2.0) Xerox PE220...
Page 189: Facsimile Specifications
Resolution Memory Halftone Auto dialer a.DSL, Voice Over IP and Digitac converters (convert digital to analogue) are not supported applications. Xerox PE220 Description ITU-T Group 3 Public Switched Telephone Network (PSTN) or behind PABX MH/MR/MMR (ECM Mode)/JPEG 33.6 Kbps Approx. 3 seconds/page * Transmission time applies to memory transmission of text data with ECM compression using only ITU-T No.1 Chart.
Page 190: Paper Specifications
Some paper may meet all of the guidelines in this guide and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Xerox has no control. • Before purchasing large quantities of paper, make sure the paper meets the requirements specified in this User Guide.
Page 191: Supported Sizes Of Paper
NOTE: less than 5 inches (127 mm). For optimum performance, ensure that you are storing and handling the paper correctly. Please refer to Paper Storage Environment on page 10-9.. Xerox PE220 Weight Dimensions 8.5 x 11 inches 16 to 24 lb...
Page 192: Guidelines For Using Paper
100 ~ 400 Sheffield, 4 ~ 5 % moisture content. Store paper flat in its moisture-proof wrapping. Use lighter paper. Use long-grain paper. Do not use paper with cutouts or perforations. Use good quality paper. Specifications Xerox PE220...
Page 193: Paper Output Capacity
The required condition is 20 to 24 °C (68 to 75 °F), with a relative humidity of 45 % to 55 %. The following guidelines should be considered when evaluating the paper’s storage environment: Xerox PE220 Category Curl in ream Flat within 0.02 in.
Page 194: Envelopes
Double side-seams construction has vertical seams at both ends of the envelope rather than diagonal seams. This style may be more likely to wrinkle. 10-10 ) or jamming may occur. Minimum 3 x 5 in. (76 x 127 mm) Maximum 8.5 x 14 in. (216 x 356 mm) Xerox PE220...
Page 195: Labels
If air is trapped in an envelope, creating an air bubble, then the envelope may wrinkle during printing. Labels CAUTION: – To avoid damaging the machine, use only labels recommended for Xerox PE220 Type of Address Return address 0.6 in. (15 mm) Delivery address 2 in.
Page 196: Transparencies
NOTE: CAUTION: recommended for use in laser printers. 10-12 to print labels. print on a partial sheet of labels. Load only 1 transparency at a time. To avoid damaging the machine, use only transparencies Xerox PE220...
Page 197 5-29 copying collation contrast default setting, change 4-11 from ADF from document glass Xerox PE220 number of pages original type special features time out, set date and time, set delayed fax display language, change 5-17 document jam, clear...
Page 198 5-39 printer properties, set 5-14 Macintosh Windows printer resolution, set Macintosh Windows printer software 5-10 5-11 2-18 5-40 5-11 5-49 2-18 5-12 2-10 5-18 2-20 5-20 5-47 5-50 5-17 5-23 5-20 5-19 5-20 9-16 5-40 5-48 5-49 5-12 Xerox PE220...
Page 199 5-40 scanning contol panel Linux 5-41 TWAIN WIA driver scanning from Macintosh 5-50 searching Phonebook 7-17 Xerox PE220 Secure Receiving mode sending a fax automatically manually setting darkness favorites image mode resolution toner save true-type option software install...
Page 200 2-18 2-18 ringer 2-18 speaker 2-19 watermark create 5-21 Index-4 delete 5-22 edit 5-22 print 5-20 Welcome Center Canada WIA, scan zoom rate, copy Xerox PE220...

Xerox WorkCentre PE220 User Manual

1 Welcome

2 Getting Started

3 Paper Handling

4 Copying

5 Printing

6 Scanning

7 Faxing

8 Maintenance

9 Troubleshooting

10 Specifications

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Summary of Contents for Xerox WorkCentre PE220