Xerox Document Centre 420 User Manual
  1. Manuals
  2. Brands
  3. Xerox Manuals
  4. All in One Printer
  5. Document Centre 420
  6. User manual

Xerox Document Centre 420 User Manual

Printer/fax/scanner/copier
Hide thumbs Also See for Document Centre 420:
1
2
Table Of Contents
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423
424
425
426
427
428
429
430
431
432
433
434
435
436
437
438
439
440
441
442
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
466
Table of Contents

Advertisement

Quick Links

Download this manual
Xerox Document Centre
440/432/430/426/425/420

User Guide

604P00074
Xerox Document Centre 440/432/430/426/425/420 User Guide

Advertisement

Table of Contents
loading

Related Manuals for Xerox Document Centre 420

Summary of Contents for Xerox Document Centre 420

  • Page 1: User Guide

    Xerox Document Centre 440/432/430/426/425/420 User Guide 604P00074 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 2 Document Company , the digital X and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowled ged. Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

  • Page 3: Table Of Contents

    Illegal Copying... 1-17 Ground Fault Interrupter (GFI) ... 1-20 2 Product Overview ...2-1 Identifying the machine components... 2-2 Optional Components...2- 4 Power ON/OFF...2- 7 Powering On ... 2-7 Powering Off ... 2-9 Xerox Document Centre 440/432/430/426/425/420 User Guide Page i...
  • Page 4 Paper Supply... 3-18 Image Quality ... 3-20 Added Features - Copy ... 3-21 Image Adjustment tab - Copy... 3-22 Original Size (DC440/432/430/425)/Original Input (DC426/420) ... 3-22 Bound Originals... 3-25 Image Shift ... 3-27 Expert Image Quality... 3-28 Erase ... 3-29 Edit (optional) ...
  • Page 5 Build Job ... 4-25 Poll Remote Fax ... 4-26 Store for Polling ... 4-27 Fax Mailbox... 4-30 Original Size (DC440/432/430/425)/Mixed Size Originals (DC426/420)... 4-33 Reports & Setups - Embedded Fax ... 4-34 Fax Reports ... 4-35 Answer Mode ... 4-36 Dial Directory Setup ...
  • Page 6 Templates and template list ... 6-4 Public and Private Templates ... 6-5 Image Adjustment ... 6-7 Original Size ... 6-8 Basic Image Quality ... 6-9 Sides Imaged ... 6-10 Reduce/Enlarge ... 6-11 Stored Image Settings... 6-12 Page iv Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 7 Login - Network Authenticated Access ... 7-15 Login - Guest Access and Network Authenticated Access ... 7-16 Changing the Authentication Service ... 7-17 Logging Off ... 7-18 Managing Scan Jobs ... 7-19 Scan Queue ... 7-19 Xerox Document Centre 440/432/430/426/425/420 User Guide Page v...
  • Page 8 Problem Solving ... 9-28 10Paper and other media ... 10-1 Loading paper... 10-2 Preparing paper for loading... 10-2 Loading the paper trays ... 10-2 The Bypass Tray ... 10-6 The Envelope Tray (optional) ... 10-8 Page vi Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 9 Touch Screen Contrast ... 11-16 Customer Support Number ... 11-16 Paper Sizes... 11-17 Machine Serial Number ... 11-17 Xerox Supplies Number / Supplies Tel. Number ... 11-18 Fault Override... 11-19 Accessing Fault Override ... 11-19 Unavailable Features ... 11-20 Copy Setups ... 11-25 Access the Copy Setups ...
  • Page 10 Service Access Control - Authentication Mode (DC440/432/430/425)... 11-92 Network Scanning Setups ... 11-94 Print Setups ... 11-96 E-mail Setups (DC440/432/430/425) ...11- 99 12Maintenance ... 12-1 Ordering Supplies ... 12-2 Cleaning the DC440/432/430/426/425/420... 12-3 Page viii Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 11 Fault Codes and Messages ... 13-16 Table of Fault Codes... 13-16 Output Quality ... 13-19 Call for Service procedure ... 13-20 Xerox Welcome Center Telephone Number ... 13-20 14Specifications...14-1 Machine Specifications ... 14-2 Electrical Specifications ... 14-7 Specifications for the Embedded Fax Feature ... 14-8 15Glossary...15-1...
  • Page 12 Page x Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 13: About This Guide

    About This Guide Xerox Document Centre 440/432/430/426/425/420 User Guide Welcome to the Xerox family of Document Centre products. This User Guide provides detailed information, technical specifications and procedural steps when using the integrated features of the machine. Page 1-1...

  • Page 14: Xerox Welcome Center

    Xerox Welcome Center If after product installation further assistance is required, please call our experts using the Xerox Welcome Center telephone number. When telephoning, please quote the machine serial number, which may be written in the space below. The serial number is located behind the left hand front...

  • Page 15: Conventions

    Long Edge Feed (LEF) / Portrait Short Edge Feed (SEF) / Landscape Xerox Document Centre 440/432/430/426/425/420 User Guide Throughout this User Guide, you will find that some terms are used interchangeably: Paper is synonymous with media. Document is synonymous with original.

  • Page 16: Bracket Text Typeface

    Quick Pathway at the beginning of a chapter or section. After becoming familiar with the procedures for a particular feature, the Quick Pathway is a useful reminder of the steps required to access a particular feature. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 17: Notes

    Xerox Document Centre 440/432/430/426/425/420 User Guide Notes are statements that provide additional information. For example: NOTE: If the DC440/432/430/426/425/420 does not include the Finisher and/or High Capacity Feeder, ignore the first step. Hints help users perform a task. For example: HINT: Select the X / Y display areas to display a pop up keypad which can be used to enter and save the values.

  • Page 18: Related Information Sources

    System Administration Guide - The Xerox CentreWare Customer Documentation NOTE: Please note that the screens shown in this user guide apply to a fully configured DC440/432/430/426/425/420 and therefore may not exactly represent the configuration being used. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 19: Safety Notes

    Safety Notes Xerox Document Centre 440/432/430/426/425/420 User Guide Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.
  • Page 20 Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock. Never spill liquid of any kind on the product. Page 1-8 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 21: Safety Standards

    Xerox Document Centre 440/432/430/426/425/420 User Guide Never remove covers or guards that require a tool for removal, unless directed to do so in a Xerox approved maintenance kit. Never defeat interlock switches. Machines are designed to restrict operator access to unsafe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened.

  • Page 22: Regulatory Information

    Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment. WARNING:Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

  • Page 23: Fcc Part 68

    FCC Part 68 Xerox Document Centre 440/432/430/426/425/420 User Guide Send Header Requirements Federal Communications Commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission. The message must clearly contain an identifier and telephone number for the entity (business or individual) sending the message.
  • Page 24 Do not connect this machine to a party or coin operated phone line. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period.

  • Page 25: Canadian Cso3

    Canadian CSO3 Xerox Document Centre 440/432/430/426/425/420 User Guide The telephone company may make changes to its communications facilities, equipment, operations, or procedures. Such action must be reasonable, required in the operation of their business, and consistent with FCC rules. They must give you prior written notification if the changes can: Make your machine incompatible with their equipment.

  • Page 26: Laser Safety

    Since radiation emitted inside this product is completely confined within the protective housing and external covers, the laser beam cannot escape from the machine during any phase of the user operation. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 27 States. This product contains laser warning labels. These labels are intended for use by Xerox Service Representatives and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.

  • Page 28: Environmental Compliance

    Environmental Compliance ® Energy Star Environmental Choice Page 1-16 Xerox Corporation designed this product to comply with the guidelines of the ENERGY STAR Environmental Protection Agency. As an ENERGY STAR Partner, Xerox has determined that this product meets the ®...

  • Page 29: Illegal Copying

    Illegal Copying Xerox Document Centre 440/432/430/426/425/420 User Guide Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. Obligations or Securities of the United States Government,...
  • Page 30 Selective Service Induction papers which bear any of the following information: Registrant’s earnings or income Registrant’s dependency status Registrant’s court record Registrant’s previous military service Registrant’s physical or mental condition NOTE: Exception: US Army and Navy discharge certificates may be photographed. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 31 Xerox Document Centre 440/432/430/426/425/420 User Guide Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of...

  • Page 32: Ground Fault Interrupter (Gfi)

    If power is interrupted, locate the GFI on the right side of the machine, towards the back. If the GFI has been activated: - on the DC426/420 the switch will be in the down position. - on the DC440/432/430/425 the switch will be in the left position.

  • Page 33: Product Overview

    Product Overview Xerox Document Centre 440/432/430/426/425/420 User Guide The Document Centre 440/432/430/426/425/420 is not simply a conventional copier. It is a digital device capable of being used for copying, faxing, printing and scanning, dependent on the configuration. For more information on available options, contact the local Xerox representative.

  • Page 34: Identifying The Machine Components

    Contact the local Xerox Representative for more information. Document Glass Document (under the document feeder) Feeder Left Paper Front Trays Cover Xerox Document Centre 440/432/430/426/425/420 User Guide Control Panel Center Tray On / Off Switch (426/420) On / Off Switch (440/432/430/425)
  • Page 35 The Document Feeder will be replaced by a Document Glass Cover and a maximum of 2 paper trays will be available. Limited features will be available on this configuration. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-3...

  • Page 36: Optional Components

    Similar to Tray 1, these trays can hold a maximum of 500 sheets of 20lb (substance 20) paper. Refer to “Paper and other 425) media” on page 10-1 for more information. Xerox Document Centre 440/432/430/426/425/420 User Guide Duplex Paper Trays 3 Module...
  • Page 37 Copier/Fax/Printer. On the DC440/432/430/425 each bin can hold approximately 100 sheets of 5 1/2” x 8 1/2” through 11 x 17” paper. On the DC426/420 each bin can hold approximately 70 sheets of 5 1/2” x 8 1/2” through 11 x 17” paper. Refer to “Tower Mailbox”...
  • Page 38 The Fax option includes a digital modem with automatic fallback capability supporting baud rates of 2.4 kbps to 14.4 kbps on the DC426/420 and bit rates up to 33.6 kbps on the DC440/432/430/425. For more information refer to “Fax” on page 4-1.

  • Page 39: Power On/Off

    For detailed technical information, refer to “Specifications” on page 14-1. The DC440/432/430/ 426/425/420 takes approximately 3 1/2 minutes to power ON and complete a self test. DC440/432/430/425 The DC440/432/430/425 digital copier will take approximately 55 seconds to power ON.
  • Page 40 Locate the ON / OFF switch. Switch to to turn the machine on. Page 2-8 DC426/420 The DC426/420 digital copier will take approximately 59 seconds to power ON. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 41: Powering Off

    /on can result in damage to the DC440/ 432/430/426/425/420 hard drive. NOTE: If the Printer option is installed and the power is turned off, the DC440/432/430/426/425/420 will remain on for approximately 15 seconds before the power is terminated. Page 2-9...

  • Page 42: Power Save Modes

    Power Save Modes Power Save Indicator light Page 2-10 The DC440/432/430/426/425/420 has energy saver features which significantly reduce the power consumption during periods of inactivity. The Power Save Indicator is a light, located on the lower-left portion of the control panel.

  • Page 43: Low Power Mode

    As delivered, the machine automatically switches into Power Save (Auto Off/Sleep) Mode, 60 minutes after the last copy/ print out. In this mode the copier version of the DC 426/420 switches the Power ON/OFF switch to the off position. Any stored jobs remain in the memory and the DC 426/420 returns to an operational condition when powered ON.

  • Page 44: Changing The Default Time Settings

    The job will be held in memory until either the control panel is touched or paper is loaded. The factory default setting of 60 minutes is customer changeable within the range of 5 to 240 minutes, depending on work pattern. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 45 Enter the password using the keypad and select [Enter]. NOTE: User access to Setups is password protected. Please contact the Key Operator or refer to “Setups” on page 11-1 for assistance. Select [Machine Setups]. Select [Timers]. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-13...
  • Page 46 [Save]. Select [Close]. Select [Exit]. The touch screen displays ‘Please wait...exit routine in progress’. After a few seconds the screen reverts to the standard display. The timer settings have now been changed. Page 2-14 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 47: Recycled Paper

    - 3R6299 11” x 17”, 20lb 2500 sheets with 30% post consumer waste The above is a small sample from a range of recycled media available from Xerox - including a variety of different sizes, weights and colors. Page 2-15...

  • Page 48: Modes

    The mode buttons access the screens which enable users to program features, monitor the status of jobs on the machine and obtain general information about the DC440/432/430/426/ 425/420. NOTE: The features available will depend on the machine configuration. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 49: Features Button

    This can be changed by the Key Operator. Xerox Document Centre 440/432/430/426/425/420 User Guide Select this button to access the feature screens. Each “screen” is accessed by a tab. The first screen for each tabbed feature contains all the basic settings required for each feature.

  • Page 50: Job Status Button

    Maintains all pending Embedded Fax transmission jobs including send, broadcast send, poll, multi-poll and any current active Embedded Fax jobs. This queue will also include all Fax Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 51: Machine Status Button

    To exit Machine Status, select [Job Status] or [Features] at any time. Xerox Document Centre 440/432/430/426/425/420 User Guide scan jobs for delayed Embedded Fax jobs including send, Mailbox and polling reservation. Only outgoing Server Fax jobs will be displayed in this queue.

  • Page 52: Machine Information

    (if embedded fax is installed). The Key Operator sets the defaults and enables specific paper for printing fax documents. Page 2-20 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 53 Reports and Counters Print Reports Accesses the various reports available for printing. - Options Report (DC 426/420) - lists the options currently connected to the machine. - Pending Jobs Report - lists the jobs that are still in memory and the available memory.
  • Page 54 Fax is not installed, the counters screen will not display a fax button. On receipt of a Xerox meter card, check that the serial number on the card matches that shown on the machine, if the information is correct enter the Machine counter reading in the relevant box and return the pre-paid card to Xerox.
  • Page 55 Select [Exit]. To exit [Machine Status], select either [Job Status] or [Features]. Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: The Services button displays the number of copies/ prints made by the Xerox Service Representative working in the diagnostics mode. Page 2-23...

  • Page 56: System Controls

    Also replaces the current value with a default value. Xerox Document Centre 440/432/430/426/425/420 User Guide Clear All (AC) button - resets the default settings and displays the first screen for the current pathway.

  • Page 57: Job Interrupt

    Xerox Document Centre 440/432/430/426/425/420 User Guide Job Interrupt is used to temporarily suspend the current copying/printing to allow an urgent copy job to be completed. When using job interrupt only a limited range of features will be available for programming.

  • Page 58: Auditron Access Screen

    If Auditron is enabled, an account number must be entered. For account number allocation, or further information about the Auditron, please contact the Key Operator. Whilst still logged on, use the following steps to review the status of the account. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 59: Information Sources

    - Index for a list of features available. Select [Close] to exit the help screens. Xerox Document Centre 440/432/430/426/425/420 User Guide In addition to the graphic and message display, the following information sources are designed to provide guidance and information when making copies.

  • Page 60: User Documentation

    There are 2 books available which fully describe the operation of the system. - User Guide: All operational, maintenance and machine setup procedures. - DC440/432/430/426/425/420ST System Administration Guide: Information on Network installation and setup procedures. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 61: Copy

    Copy Xerox Document Centre 440/432/430/426/425/420 User Guide This chapter contains information about the Copy screen and the features available. Page 3-1...

  • Page 62: Copying Procedure

    Select the Copy features required. 1. Load the documents Page 3-2 Before making copies on the DC440/432/430/426/425/420, identify what is to be copied and the number of copies required. Use the following steps to make a copy using the Document Centre.
  • Page 63 NOTE: For information about copying mixed size originals using the document feeder please refer to page 3-23. For instructions on faxing mixed size originals using the document feeder refer to page 4-33. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-3...

  • Page 64: Document Glass

    For non-standard sizes, manually select the paper tray required. Document Glass The document glass should be used for single pages or bound originals up to a maximum of 11” x 17” size. Xerox Document Centre 440/432/430/426/425/420 User Guide Document Feeder Guide...
  • Page 65 Place the document face down onto the document glass, aligned with the tip of the registration arrow near the top left of the document glass. Lower the document feeder. Xerox Document Centre 440/432/430/426/425/420 User Guide Pic of document feeder being raised Page 3-5...

  • Page 66: Select The Features Button

    When documents are fed from the document feeder, the CVT glass automatically scans the images into memory, and does not apply to documents placed on the glass. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 67: Select The Features

    [Cancel] to return to the previous screen. Xerox Document Centre 440/432/430/426/425/420 User Guide Clear All Button The features available on the first Copy screen are those used most often. Many of the features contain a selection called Other.

  • Page 68: Enter The Quantity

    - Reduce / Enlarge - page 3-16 - Paper Supply - page 3-18 - Image Quality - page 3-20 On the DC440/432/430/425 the maximum copy quantity is 999. On the DC426/420 the maximum copy quantity is 250. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 69: Select Start

    If there are no jobs in the queue, the job may have already been processed. NOTE: Refer to “Managing Copy Jobs” on page 3-53 for more detailed information. Xerox Document Centre 440/432/430/426/425/420 User Guide Start button Page 3-9...

  • Page 70: Standard Features - Copy

    The Center Tray is the default output tray. Output will be delivered face down and offset to the Center Tray. Copy sets delivered to the Left Tray will be face up and are not offset. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 71 This option delivers the copies to the Center Tray in the order 3,3.. based on the total number of copies for each document. The order of the output for two copies of a three-page document will 2,2.. be 1-1, 2-2, 3-3. 1,1.. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-11...
  • Page 72 Automatic stapling occurs when the stapled option has been selected on the touch screen. Manual Stapling using the Finisher The Finisher stapler can also be used to staple documents manually. Use the following steps to manually staple a set of documents. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 73 Remove the stapled set from the Finisher. Xerox Document Centre 440/432/430/426/425/420 User Guide Convenience Stapler (optional) The Convenience Stapler is an optional extra and can be installed if the Convenience Shelf is fitted. It attaches to the right hand corner at the rear of the shelf and is positioned so that documents can be stapled straight or at an angle.

  • Page 74: Sides Imaged

    HINT: When using the 1 the machine will display a message when it is ready to scan side 2. Xerox Document Centre 440/432/430/426/425/420 User Guide 2 option and the document glass,...
  • Page 75 Portrait—the image appears in the portrait orientation. Landscape—the image appears in the landscape orientation. The following illustration depicts the results for Head to Head or Head to Toe selections for Portrait and Landscape images. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-15...

  • Page 76: Reduce/Enlarge

    Enlarge options. If the media loaded is the same size as the documents, but does not match the orientation, the DC440/ 432/430/426/425/420 can rotate the image so that it fits correctly on to the paper. Rotation will only occur when Auto Reduce/Enlarge or Auto Paper Supply, but not both, is selected.
  • Page 77 100% Auto Presets Other Xerox Document Centre 440/432/430/426/425/420 User Guide Reduce / Enlarge options size for size copies. automatically reduces / enlarges a document to fit on the paper size selected. NOTE: When Auto Reduce/Enlarge is selected, the machine automatically selects 8 1/2”...

  • Page 78: Paper Supply

    If the type or color of stock is not being changed, select Confirm to close the window. NOTE: For information about loading paper, refer to “Paper and other media” on page 10-1. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 79 (standard white paper) for the paper supply. If a specific paper size is not selected, the DC440/432/ 430/426/425/420 defaults to the size it senses from the document and sends the output to the Center Tray. displays the most regularly used paper supply options. The presets are set up by the Key Operator.

  • Page 80: Image Quality

    HINT: For best results, copy a maximum of 5 photographs in one job, unless the machine has additional memory. allows manual adjustment to be made to the lightness and darkness of the output. Xerox Document Centre 440/432/430/426/425/420 User Guide Scroll bar...

  • Page 81: Added Features - Copy

    If necessary select [Copy]. Select [Added Features]. Xerox Document Centre 440/432/430/426/425/420 User Guide The Added Features tab offers additional programming features for a copy job. When selected, a series of tabs is displayed. Image Adjustment - page 3-22...

  • Page 82: Image Adjustment Tab - Copy

    Use this feature to copy and/or manipulate non-standard size documents from the Document Feeder and Document Glass. Use the following steps to program this feature on the DC440/ 432/430/425. NOTE: This feature is known as Original Input on the DC426/ 420. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 83 Select the option required. Auto Original Size Mixed Size Xerox Document Centre 440/432/430/426/425/420 User Guide Original Size (DC440/432/430/425)/Original Input (DC426/420) Options automatically determines the size of the document being copied and selects a paper supply source of the same size.
  • Page 84 Select [Original Size]. Select [Mixed Size] and select [Save]. Enter the quantity and select [Start]. NOTE: Inserts, Booklet Creation and N Up (2 Up on the DC426/420) cannot be used with Mixed Size Originals. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 85: Bound Originals

    Close the cover until it rests on the bound document. Do not force it shut. Xerox Document Centre 440/432/430/426/425/420 User Guide To produce reduced / enlarged copies Load the documents. Select the paper size required. Select [Added Features].
  • Page 86 11” x 17”. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 87: Image Shift

    [Start]. Auto Center Margin Shift Xerox Document Centre 440/432/430/426/425/420 User Guide erases up to 2 in from the gutter area down the center of a bound document. When the 1 and 2 option is selected any amount from 0 - 2 in can be entered.

  • Page 88: Expert Image Quality

    2 of the documents. Mirror Side 1: sets the image shift selections for side 2 the same as those entered for side 1. Use this feature when documents require more than the basic image quality adjustment. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 89: Erase

    Select [Added Features]. Select [Image Adjustment]. Select [Erase]. Xerox Document Centre 440/432/430/426/425/420 User Guide Expert Image Quality options adjusts the sharpness of the image. This feature is used to increase the sharpness of fine lines and details, or to decrease the sharpness for a smooth, uniform appearance.

  • Page 90: Edit (Optional)

    If the Editing feature is not working properly, or if the edit marks are not dark, replace the orange marker. Also, avoid placing edit marks within approximately 1/4 of an inch of the edge of the document. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 91 Select the option required and select [Save]. Select [Start]. Xerox Document Centre 440/432/430/426/425/420 User Guide there is a choice of two edit options - Area Edit or Page Edit. there is a only one choice available - Edit Area Edit (DC440/432/430/425)
  • Page 92 This feature does not require the use of a marker pen, hence pre-scan is not required. The editing function selected will be applied to the entire page. The Document Glass or the Document Feeder can be used with Page Edit. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 93 Edit (DC426/420) Edit is available on the DC426/420. For instructions on programming the Edit option, refer to “Area Edit (DC440/432/ 430/425)” on page 3-31.

  • Page 94: Output Format - Copy

    For more information about the features available refer to the following: Transparencies - page 3-34 N Up (2 Up - DC426/420) - page 3-36 Annotation - page 3-38 Inserts - page 3-42 Booklet Creation - page 3-44...
  • Page 95 Select [Transparency] and select [Save]. • Select [Color] then [Clear] and then [Save]. Select [Start]. NOTE: A maximum quantity of 1 can be selected. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-35...

  • Page 96: N Up (2 Up - Dc426/420)

    Blank Dividers No Dividers Printed Dividers Copy Sets N Up (2 Up - DC426/420) DC440/432/430/425 DC426/420 Page 3-36 Transparency options the feature is not available. places a blank sheet of paper between each transparency. prints transparencies with no dividers, Copy Sets can still be selected.
  • Page 97 Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: 2 1, Bound Originals, Image Shift, Transparencies, Booklet Creation, Gray Scale Copying (DC426/420), Build Job, Mixed Size Originals or Annotation cannot be used with this feature. Use the following steps to program N Up on the DC440/432/ 430/425.

  • Page 98: Annotation

    Page 3-38 Use this feature to add the date, page numbers and a comment to the copy output. NOTE: N Up (2 Up on the DC426/420), Booklet Creation, Bound Document, Uncollated, custom size documents and envelopes are not available with Annotation.
  • Page 99 On the DC440/432/430/425 the date is added to the top or bottom of a page on the left, right or center . On the DC426/420 the date can be added to the left, right or center of the top of a page only.

  • Page 100: Programming A New Comment

    Annotation is not available on the landscape edge of any document over 8.5x11inches in size. Programming a new comment The DC440/432/430/426/425/420 can store up to 8 programmed messages (up to 40 characters each on the DC440/432/430/425 and up to 20 characters each on the DC426/420).
  • Page 101 Select [More Characters] to use additional characters. If an incorrect entry is made, select the button to backspace. Select [Save]. The comment will be displayed in the list. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-41...

  • Page 102: Inserts

    The paper tray(s) selected must match in size and orientation with the paper tray being used for the main body of the job. NOTE: 1 2 and 2 1 and Platen configurations cannot be used with Inserts. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 103 Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: If blank sheets are not placed in the set of documents to mark the location of the inserts, the DC440/432/430/426/ 425/420 prints the image from the next page on to the insert. Page 3-43...

  • Page 104: Booklet Creation

    1-50 to 1-99. This is because each 2-sided page counts as 2 pages. When this feature is selected the DC440/432/430/426/425/420 will print two pages, side by side, on both sides of each page. To create a booklet fold the copies in half. The pages will appear in the correct order.

  • Page 105: Covers (Dc440/432/430/425)

    Select [Added Features] and then [Output Format]. Select [Covers]. Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: If the document is 8 1/2” x 11” and 11” x 17” paper is selected as the output, the DC440/432/430/426/425/420 prints the booklet at 100%. If a paper size is not selected, the machine defaults to the same size paper as the document and reduces the images to fit.
  • Page 106 (and last, if programmed) page of the set of documents will be copied onto the cover stock. Blank sheets must be added to the set of documents if only the front or the back cover is to be printed. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 107 Envelope Tray, Booklet Creation and Mixed Size Originals (if APS (Auto Paper Select) is selected) cannot be used with the Covers feature. If Annotation is selected with Printed Covers, the annotation programmed will appear on the back cover. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-47...

  • Page 108: Job Assembly - Copy

    By default, Build Job is set to Off. HINT: To save time use the Build Job Screen instead of the control panel to program each page. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 109 The machine will complete the quantity selected. Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: If more than a quantity of 1 has been selected, the machine, depending on the features programmed, will copy 1 set of each section. The remaining sets will be copied at the end of the job.

  • Page 110: Stored Jobs

    The Stored Job touch screen displays a list of all stored jobs. Stored jobs are set to Off as the default. Contact the Key Operator to change this feature to On. To store a job Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 111 Characters]. If an incorrect entry is made, select the button to backspace. Select [Save] to store the name or [Cancel] to exit. The job will appear in the Job List. Select [Close]. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-51...
  • Page 112 [Delete]. In the pop-up window select [Confirm] to delete or [Close] to cancel. The job will be deleted from the Job List. Page 3-52 To retrieve a stored job To delete a stored job Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 113: Managing Copy Jobs

    Queue]. Print Queue Job # Xerox Document Centre 440/432/430/426/425/420 User Guide Job management can be carried out on each individual job contained within the Print Queue. The Print Queue maintains all pending and active jobs that are to be printed (Paused jobs are considered active jobs).
  • Page 114 If more than one job with the same priority is promoted, the jobs will be arranged in first-in, first-out order. Jobs can be promoted at any time. NOTE: It is recommended that jobs are only promoted in an emergency. Page 3-54 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 115 Print Queue. For held jobs, the Details screen includes information about how to release the job. Other Queues displays the other job queues available. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-55...

  • Page 116: Completed Print Jobs Queue

    Use the toolbar across the top of the Completed Print Jobs Queue to manage jobs. displays additional information about the jobs in the queue. displays the other job queues available. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 117: Fax

    Embedded Fax Server Fax (DC440/432/430/ LAN Fax Xerox Document Centre 440/432/430/426/425/420 User Guide Sending and receiving a facsimile (fax) is an optional feature on the Document Centre 440/432/430/426/425/420. Please refer to the following for more information. Walk up fax on the Document Centre provided by a built-in (embedded) fax device within the machine.

  • Page 118: Embedded Fax Procedure

    Features Button Page 4-2 Please refer to the following steps on how to send a ‘quick’ fax from the Document Centre using the standard features available within Embedded Fax. 1. Select Features Xerox Document Centre 440/432/430/426/425/420 User Guide Clear All...
  • Page 119 If necessary select [All Services]. Select [Fax]. The first Fax screen will be displayed. Load documents face up in to the Document Feeder or face down on the Document Glass. Xerox Document Centre 440/432/430/426/425/420 User Guide 2. Load the documents Page 4-3...
  • Page 120 This shows information about the fax job. The Document Centre scans the images and places them in its memory. Page 4-4 3. Dial the number Dial Pause button 4. Select Start Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 121: Fax Status

    Document in Memory Fax Error Fax on Line Xerox Document Centre 440/432/430/426/425/420 User Guide To help identify the status when sending an embedded fax, the following symbols will appear in the right hand corner of the touch screen.
  • Page 122 The standard memory in the fax machine is 10 megabytes. When memory fills up, the DC440/432/430/426/425/420 switches to Immediate Send Mode. In this case, the image from each page is immediately transmitted and then deleted to make room for the next page.

  • Page 123: Standard Features - Embedded Fax

    Resolution Standard (200 x 100 dpi) Fine (200 x 200 dpi) Xerox Document Centre 440/432/430/426/425/420 User Guide The first Fax screen offers access to the features required to send a fax. For more information about the features available refer to the following:...

  • Page 124: Original Type

    Use this setting for combinations of text and photos, or text and graphics. Photo use this setting for photographs and images that have a continuous tone. However, it might reduce the sharpness of the text. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 125: Sides Scanned

    1 Sided 2 Sided 1, 2,...2, 2 Xerox Document Centre 440/432/430/426/425/420 User Guide This is used to specify whether the documents are single-sided or double-sided and in some instances, the orientation is also required. The following options are available: each document is single-sided.

  • Page 126: Dialing

    Speed dial numbers, full numbers, group numbers, or a mixture, up to a maximum of 50 entries and 249 destinations (200 via speed dial numbers and 49 via full dial numbers) can be entered. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 127: Dialing Characters

    Select [Add]. Repeat the above steps for each character. Select [Enter] to exit. Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: If entering more than 50 numbers, the message Input limit exceeded is displayed and the additional numbers are ignored. HINT: To cancel the job and all selected destinations, select Stop.
  • Page 128 Dial pause [-] to pause between numbers. This pause gives the DC440/432/ 430/426/425/420 time to switch from an inside line to an outside line during automatic dialing. This is similar to using a telephone, except dial pause is automatically entered when 9 (or another designated number) is dialed to get an outside line.
  • Page 129 425 a Telephone option window will be displayed offering the following features: Auto Select with this option the system will automatically select an available telephone line. Line 1 is checked first, if this is not available, Line 2 is used. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-13...
  • Page 130 Line 2 select this option if Line 2 is required. NOTE: Only 1 telephone line is available on the DC426/420. After selecting one of the above options, or if only one telephone line is available, select Send or Receive to tell the machine the type of job.

  • Page 131: Speed Dial

    Xerox Document Centre 440/432/430/426/425/420 User Guide Keypad The keypad corresponds to the control panel telephone keypad buttons. Speed Dial Entering a telephone number into the dial directory automatically establishes it as a speed dial number, a short-cut version for quick dialing. Instead of entering the entire number, simply select Speed Dial and enter the three-digit speed dial number.

  • Page 132: Dial Directory

    Directory Setup” on page 4-37 for more information. When a name is selected from the list, the DC440/432/430/ 426/425/420 automatically enters the corresponding number or group of numbers. Speed Dial numbers are at the beginning of the list and Group Dial numbers are at the end.
  • Page 133 In addition, a telephone number from the dialing keypad can also be entered. Use this is an alternative to selecting a speed dial number from the dial directory. Up to 120 digits or special characters can be entered using this method. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-17...

  • Page 134: More Features - Embedded Fax

    Cover Letter - page 4-19 Transmission Report - page 4-20 Lighter/Darker - page 4-20 Communications Mode (DC440/432/430/425) / Forced 4800 Mode (DC426/420) - page 4-21 Delayed Start - page 4-22 Send Priority (DC440/432/430/425) - page 4-23 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 135: Cover Letter (Cover Page)

    The name appears under the From Comment. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide Use this feature to automatically generate a Cover Letter for an out-going fax. The Cover Letter contains the following information.

  • Page 136: Transmission Report

    When sending a fax to multiple recipients (broadcast), one transmission report will be printed listing all of the recipients. Adjusts the image quality of the document being scanned for fax transmissions. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 137: Communication Mode (Dc440/432/430/425)

    On the DC440/432/430/425 this feature allows selection of the communication mode used for transmission to a remote fax machine. NOTE: On the DC426/420 the Forced 4800 bps feature is the only available option. The following options are available: determines the communication mode to be used based on the maximum capabilities of the remote fax machine.

  • Page 138: Delayed Start

    Only one delayed poll can be saved at a time. Use the Fax Job Monitor feature to check the available memory. NOTE: If a power outage occurs, all pending delay start jobs will be queued to start immediately once power is restored. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 139: Send Priority (Dc440/432/430/425)

    Select either [Normal] or [High]. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide Use this feature to choose either a high or normal priority for a fax job. If Normal is selected the job will not be sent until all the high priority jobs have been sent.

  • Page 140: Advanced Features - Embedded Fax

    Build Job - page 4-25 Poll Remote Fax - page 4-26 Store for Polling - page 4-27 Fax Mailbox - page 4-30 Original Size (DC440/432/430/425)/Mixed Size Originals (DC426/420) - page 4-33 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 141: Build Job

    Xerox Document Centre 440/432/430/426/425/420 User Guide Use Build Job when both the Document Feeder and the Document Glass are required within the same job, or if different programming selections are required for pages or sections of the job.

  • Page 142: Poll Remote Fax

    If the remote fax is a DC440/432/430/426/425/420, documents can be stored in a mailbox for polling. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 143: Store For Polling

    Xerox Document Centre 440/432/430/426/425/420 User Guide This feature stores documents in the DC440/432/430/426/425/ 420 memory where they can be retrieved by a remote fax machine. Each time a store for polling job is started, the new documents are added to any documents already stored. There are two methods available: the document is immediately sent when polled.

  • Page 144: Secure Polling

    Page 4-28 Secure Polling: NOTE: If the DC440/432/430/426/425/420’s memory is full when trying to store a document for secure polling, cancel the operation and try again later when more memory is available. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 145: Print Documents

    Select [Add]. Xerox Document Centre 440/432/430/426/425/420 User Guide Polling Password Button If there are no passwords in the list, use the following steps to create a password: Delete documents This option is used to delete all of the electronic fax documents stored for polling.

  • Page 146: Fax Mailbox

    NOTE: There is no password restriction for storing documents in a mailbox. Store to Mailbox NOTE: On the DC440/432/430/425 mailbox numbers are 3 digits from 001-200. On the DC426/420 mailbox numbers are 2 digits from 01-30. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 147: Print From Mailbox

    Using the keypad on the control panel enter the four- digit mailbox password (0000-9999). The password will be displayed as ****. Select [Enter]. After the document is printed, it is deleted. Xerox Document Centre 440/432/430/426/425/420 User Guide Print from Mailbox Page 4-31...

  • Page 148: Delete Mailbox Contents

    (0000-9999). The password will be displayed as ****). Select [Enter]. Page 4-32 Delete Mailbox Contents The DC440/432/430/426/425/420 confirms deletion after the mailbox number and password have been entered. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 149: Original Size (Dc440/432/430/425)/Mixed Size Originals (Dc426/420)

    [Save]. On the DC426/ 420 select [On] and then [Save]. Select [Start]. Xerox Document Centre 440/432/430/426/425/420 User Guide The Document Centre can automatically sense mixed size originals. Use this feature to fax a set of mixed size documents using the Document Feeder.

  • Page 150: Reports & Setups - Embedded Fax

    Fax Reports - page 4-35 Answer Mode - page 4-36 Dial Directory Setup - page 4-37 Comment Setup - page 4-42 Transmit Header Print (DC440/432/430/425) - page 4-43 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 151: Fax Reports

    Pending Jobs Report Options Report (DC426/420) Dial Directory Report (Complete Report) Xerox Document Centre 440/432/430/426/425/420 User Guide The following reports are available on the machine: Fax Report Options contains information about the last 50 communications completed on the machine and can either manually or automatically print a report of the telephone line activity for both receiving and transmitting jobs.

  • Page 152: Answer Mode

    0), the machine automatically answers. the DC440/432/430/426/425/420 will not automatically answer. On answering the telephone and if a fax tone is heard, select Receive and Start to switch from the telephone to fax. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 153: Dial Directory Setup

    Select [Next]. Xerox Document Centre 440/432/430/426/425/420 User Guide The DC440/432/430/426/425/420 enables programming of numbers for individuals and groups. Begin by programming individual numbers. Then, combine numbers that are to be included in a group.
  • Page 154 Select [Next]. Select the desired default settings for the faxes to be sent to this recipient Resolution, Communication Mode and Maximum Storage Width. Select [Next]. Page 4-38 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 155 Select [Save] and then [Close]. The Individual listing and all selections made for that listing will now be displayed in the Dial Directory. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-39...
  • Page 156 Dial Directory. When sending a fax to a group, just use one group number and the machine scans the document once. However, each individual in the group receives the document. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 157 Numbers cannot be deleted out of order, always start with the last number on the list. Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: Up to 10 groups can be programmed and stored. Each group can contain a maximum of 20 destinations.

  • Page 158: Comment Setup

    Refer to “Cover Letter (Cover Page)” on page 4-19 on how to add a comment. The DC440/432/430/425 can store up to 50 comments in the Comments List. The DC426/420 can store up to 34 comments. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 159: Transmit Header Print

    Select [Next ] (DC440/432/ 430/425) or [Enter] (DC426/ 420 ) to display the keypad. If an incorrect entry is made, select the button to backspace. Enter the comment(s). Select [Save] and then [Save] again. Transmit Header Print Select [Transmit Header Print] feature in Reports &...

  • Page 160: Server Fax Procedure 440/432/430/425

    Please refer to the following steps on how to send a ‘quick’ fax from the Document Centre using the standard features available within Server Fax. NOTE: LAN Fax and Server Fax cannot be installed at the same time. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 161: Sending A Fax Using Server Fax

    Selecting [Clear All] twice clears all the programming pathways and returns the machine to its default status. Features Button If necessary select [All Services]. Select [Fax]. Xerox Document Centre 440/432/430/426/425/420 User Guide 1. Select Features Clear All Page 4-45...
  • Page 162 The first Fax screen will be displayed. Load documents face up in the Document Feeder or face down on the Document Glass. Page 4-46 2. Load the documents Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 163 Select [Start]. The fax job enters the fax queue. Remove the documents. Xerox Document Centre 440/432/430/426/425/420 User Guide 3. Dial the number 4. Select Start If enabled by the System Administrator, a Confirmation Report will be printed at the machine to confirm that the fax has been scanned and filed successfully or if not, the report will also display any errors that may have occurred.

  • Page 164: Standard Features - Server Fax

    A lower resolution reduces communication time. recommended for text documents. It requires less communication time, but does not produce the best image quality for graphics and photos. this is the default resolution and the best choice in most cases. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 165: Original Type

    Original Type Auto Photo Xerox Document Centre 440/432/430/426/425/420 User Guide Use this feature to identify the type of document being scanned. Text use this setting for text, line art and documents with large solid areas. It produces sharp text images, but might reduce the quality of halftone or photographic images.

  • Page 166: Sides Scanned

    º by 180 the first page of the set of documents is single-sided and the rest of the document is double-sided. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 167: Dialing

    Dialing Send List Xerox Document Centre 440/432/430/426/425/420 User Guide Four dialling options are available within the Server Fax screen. Send List/Phonebook The Send List and Phonebook features enable users to create a list of fax recipient numbers for a current fax job, or alternatively store regularly used numbers on the machine.
  • Page 168 Send List. Page 4-52 this is a list of saved fax numbers. Once added, Phonebook entries can only be edited by selecting [Add to Phonebook] or [Delete]. Refer to the following steps for more information: Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 169 Dial pause [,] Long Pause [I] Group Dial [\] Mask data [/] Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: Save and Cancel only apply to fax numbers entered in the Send List. Phonebook entries are automatically saved when added. Dialing Characters Dialing characters are special characters that are used for entering fax numbers.
  • Page 170 For example, adding spaces to a check [ ] telephone number as 1 234 5678 instead of 12345678. Keypad The keypad corresponds to the control panel telephone keypad buttons. Page 4-54 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 171: More Fax Features - Server Fax

    Select [Save] and then [Start]. Xerox Document Centre 440/432/430/426/425/420 User Guide When the More Fax Features tab is selected the following features will be available: Lighter / Darker - page 4-55 Original Input Size - page 4-56...

  • Page 172: Original Input Size

    X or Y numeric box to display a pop-up window and enter the value using the keypad displayed. pre-set document sizes available in the Select Size list. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 173: Delayed Start

    NOTE: This feature can be set as a 12 hour or 24 hour clock. Xerox Document Centre 440/432/430/426/425/420 User Guide This feature allows a user to choose a time, within the next 24 hours, at which a fax will be sent.

  • Page 174: Authentication Mode - Server Fax

    NOTE: If Authentication has been enabled it will be enabled for all three services. The following steps may vary depending on the authentication mode set up by the System Administrator. Please contact the System Administrator for further assistance. A login passcode is required. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 175: Login - Network Authenticated Access

    A pop-up message will be displayed. The machine is now processing the log in request. Xerox Document Centre 440/432/430/426/425/420 User Guide A login name and password are required. The machine will now attempt to authenticate the user on the network.

  • Page 176: Login - Guest Access And Network Authenticated Access

    Both Guest Access and Network Authenticated Access can be enabled together. This allows users to select how they wish to login. If previously configured by the System Administrator, users may select alternative authentication environments. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 177: Logging Off

    Select [Access] A warning message will be displayed. Select [OK]. Xerox Document Centre 440/432/430/426/425/420 User Guide If required, please contact the System Administrator for further assistance. NOTE: If a user is logged on to Network Accounting or the Auditron at the same time as Authentication, the user will be logged off the other service at the same time as logging off from Authentication.

  • Page 178: Lan Fax (Local Area Network Fax)

    Refer to “Print” on page 8-1 for more information about the print features. NOTE: Refer to the CentreWare customer documentation for further information on the LAN Fax features. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 179: Managing Fax Jobs

    Select [Fax Queue] or [Completed Fax Jobs Queue]. Fax Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Managing the Fax queues consists of maintaining each job within the queue. Job management is performed on each individual job contained within the queue. Controling jobs includes organizing, advancing and initiating jobs based on their characteristics.
  • Page 180 Use the toolbar across the top of the Fax Queue to manage jobs. When a toolbar button is selected a pop-up window is displayed, select Confirm or Cancel to complete the requested action. Page 4-64 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 181: Completed Fax Jobs Queue

    Other Queues Completed Fax Jobs Queue Name Xerox Document Centre 440/432/430/426/425/420 User Guide allows a pending fax send job to be promoted to the top of the queue. Once promoted, the DC440/432/430/426/425/420 manages the prioritization of the jobs in the queue.
  • Page 182 When a toolbar button is selected a pop-up window is displayed. Select Confirm or Cancel to complete the requested action. Details displays additional information about the job in the Completed Fax Jobs Queue. Other Queues displays the other job queues available. Page 4-66 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 183: Connecting Fax To The Isdn (Digital Line) - Embedded Fax (Dc440/432/430/425)

    Xerox does not recommend any particular supplier. Some products have, however, been tested by Xerox and have been found to be compatible with the DC440/432/430/425 fax. The local Xerox representative will be able to supply details of these products. Page 4-67...
  • Page 184 Page 4-68 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 185: Media Print

    Media Print Xerox Document Centre 440/432/430/426/425/420 User Guide Media Print allows a walk-up user to print a file from a floppy disk. Page 5-1...

  • Page 186: Using Media Print

    ASCII Text, Postscript, PCL, TIFF (Tagged Image File Format) and PDF (Portable Document Format) file formats can be printed on the DC440/432/430/426/425/420. Use the following steps to make prints using Media Print. Floppy Drive Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 187 Scroll through the list to find the file to be printed. If the file is inside a subdirectory, select the subdirectory to display the list of files. To exit the subdirectory, select [Close Directory]. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 5-3...
  • Page 188 Job Status to review the job. On completion remove the disk from the floppy drive. Page 5-4 NOTE: The disk must remain in the floppy drive until the system has finished reading the files. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 189: Network Scanning

    Xerox Document Centre 440/432/430/426/425/420 User Guide The Network Scanning option will be available on the DC440/ 432/430/426/425/420 if the machine is connected to the network and the optional E-mail and Network Scanning kit (sometimes known as Scan to File kit) has been installed.

  • Page 190: Network Scanning

    Image Adjustment - page 6-7 Output Formats - page 6-14 Authentication Mode - page 6-22 NOTE: The Scan to Email option is not available on the DC426/420. The following screen will only be displayed on the DC440/432/430/425. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 191 Sides Imaged selects 1 or 2 sided scanning. Scan Resolution 600 x 600 dpi (DC440/430/432), 400 x 400 dpi, 300 x 300 dpi, 200 x 200 dpi, or 100 x 200 dpi. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-3...

  • Page 192: Templates And Template List

    NOTE: CentreWare Scan Services stores templates in a remote location called a template pool. Access to this template pool is required by the Document Centre when updating either the template list or an individual template within Network Scanning. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 193: Public And Private Templates

    Xerox Document Centre 440/432/430/426/425/420 User Guide A template can contain either a public or private filing location or repository. If a user selects a template that contains a public filing location the scan job will be filed to that location without the user having to enter a password to access the filing location.
  • Page 194 If requested, the Document Centre will print a confirmation report. The report will display information about the Scan job including the completed status of the job. For more information please refer to “Managing Scan Jobs” on page 6-26 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 195: Image Adjustment

    Select [Network Scanning]. Select [Image Adjustment]. Xerox Document Centre 440/432/430/426/425/420 User Guide Use the features available in Image Adjustment to temporarily apply changes to a template. NOTE: If Network Scanning is the default screen this tab will be called Added Features. On selection it will change to Image Adjustment.

  • Page 196: Original Size

    Use to enter the size of the document when scanning from the Document Glass or the Document Feeder. The DC440/432/ 430/426/425/420 uses this information to calculate the settings for the original size that you specify. NOTE: Auto is the default setting.

  • Page 197: Basic Image Quality

    Select [Save]. Auto Exposure Lighter/Darker Sharpness(DC440/432/430/ 425) Xerox Document Centre 440/432/430/426/425/420 User Guide This feature adjusts the image quality settings applied to the scanned document. Basic Image Quality Options The following options are used to define what type of original is being used for scanning: Text - used for scanning text, solids, line art, and halftones.

  • Page 198: Sides Imaged

    NOTE: The Document Feeder must be used when scanning 2 sided documents. This feature prints a single-sided copy of the scanned job. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 199: Reduce/Enlarge

    Normal Custom 100%: Auto 50 - 200% Xerox Document Centre 440/432/430/426/425/420 User Guide Adjusts the magnification size of the stored image file. Reduce/Enlarge Options: reduces/enlarges the dimensions of the stored image file in equal proportions. reduces or enlarges the dimensions of the document in non- equal proportions.

  • Page 200: Stored Image Settings

    NOTE: Selecting TIFF will result in one image file being created for each original side scanned. Selecting Multipage Tiff or PDF will result in one image file being created for all document sides scanned. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 201: Erase

    Select the option required. Select [Save]. Border Erase Edge Erase Xerox Document Centre 440/432/430/426/425/420 User Guide Used to erase unwanted marks from the scanned document. Erase Options scanning is edge to edge. erases equal amounts (0–2 in) from the top, bottom and both sides of the document.

  • Page 202: Output Format (Or Filing Setups)

    Templates specify a file location in either a Netware or TCP/IP network. The Output Format tab will display options for either a Netware or TCP/IP filing location. NOTE: The following screens relate to using Netware and will vary slightly for TCP/IP. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 203: Server Ip Address /Server Name

    Server IP Address /Server Name Xerox Document Centre 440/432/430/426/425/420 User Guide For TCP/IP, enter the server IP address. For NetWare, enter the server name, tree and context. NOTE: Tree and Context are required for Netware NDS environments. For TCP/IP, users may specify an optional port number with the filing location IP address.

  • Page 204: Document Path / Volume

    NOTE: If the setting If File Already Exists is set to Rename New File then this field is blank and any entries made will be ignored by the Document Centre. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 205: Login Name/Password

    Login Name/Password If File Already Exists (or Filing Policy) Xerox Document Centre 440/432/430/426/425/420 User Guide This feature is used to enter the login name and password of the filing location that the scanned image file will be stored in. NOTE: Use this feature if filing to a private filing location or if there is a need to change the login information for the scanned job.

  • Page 206: Document Management Fields (Dc440/432/430/425)

    This feature is only available when a template contains Document Management Fields information. Templates containing Document Management Fields information are created using Internet Services or CentreWare Scan Services. For more information refer to “Document Management Fields” on page 9-22. Xerox Document Centre 440/432/430/426/425/420 User Guide Description...
  • Page 207 (.xst) file along with the scanned image file. Using a template containing Document Management Fields information NOTE: A template containing Document Management Field information needs to be created. Refer to “Document Management Fields” on page 9-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-19...
  • Page 208 If an attempt is made to submit another scan job with the same Document Management Fields entries then the previously entered data is automatically displayed to the user. Refer to the following steps to manually change a Document Management Field entry: Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 209 Select [Network Scanning]. Select [Output Format]. Select [Document Management Fields]. The current saved setting will be displayed. If required, select and change the options Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-21...

  • Page 210: Authentication Mode - Network Scanning

    NOTE: If Authentication has been enabled it will be enabled for all three services. The following steps may vary depending on the authentication mode set up by the System Administrator. Please contact the System Administrator for further assistance. A login passcode is required. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 211: Login - Network Authenticated Access

    Enter the network password. NOTE: Select [More Characters] if required. Select [Enter]. A pop-up message will be displayed. The machine is now processing the log-in request. Xerox Document Centre 440/432/430/426/425/420 User Guide A login name and password are required. Page 6-23...

  • Page 212: Login - Guest Access And Network Authenticated Access

    Both Guest Access and Network Authenticated Access can be enabled together. This allows users to select how they wish to login. If previously configured by the System Administrator, users may select alternative authentication environments. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 213: Logging Off

    Select [Access] A warning message will be displayed. Select [OK]. Xerox Document Centre 440/432/430/426/425/420 User Guide If required, please contact the System Administrator for further assistance. NOTE: If a user is logged on to Network Accounting or Auditron at the same time as Authentication, the user will be logged off the other service at the same time as logging off from Authentication.

  • Page 214: Managing Scan Jobs

    If all 50 jobs are active and pending jobs, no new jobs will be added until an active job is completed. Use the scroll buttons to move through the jobs in the queue. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 215: Completed Scan Jobs Queue (Dc440/432/430/425)

    Details Other Queues Completed Scan Jobs Queue (DC440/432/430/425) Xerox Document Centre 440/432/430/426/425/420 User Guide this is the destination folder for the job. the type of job, based on the network setup. the name of the template owner, as defined in the template file.
  • Page 216 Use the toolbar across the top of the Completed Scan Jobs Queue to manage the jobs. Details displays additional information about a job in the Completed Scan Jobs Queue. Other Queues displays the other job queues available. Page 6-28 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 217: Mail

    E-mail Xerox Document Centre 440/432/430/426/425/420 User Guide The E-mail option will only be available on the DC440/432/430/ 425 if the machine is connected to the network and the optional E-mail and Network Scanning kit has been installed. Using the E-mail feature users are able to send scanned images as e-mail attachments.

  • Page 218: Standard Features

    Please refer to the following page for information on how to use the E-mail feature. For more information about the features available refer to: Image Adjustment - page 7-7 Output Format - page 7-13 Authentication - page 7-14 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 219: Entering A Manual E-Mail Address

    Authentication Mode. Select [Start] to scan the original and send the e-mail. Xerox Document Centre 440/432/430/426/425/420 User Guide Using the touch screen keypad, users are able to enter e-mail addresses manually on the Document Centre. Page 7-3...

  • Page 220: Using The Address Books

    If both address books are configured users can select the Change Address Book button to submit the search in the other address book Please refer to the following pages for more information about the Public Address Book and Internal Address Book. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 221: Public Address Book

    Xerox Document Centre 440/432/430/426/425/420 User Guide Public Address Book Stores external company addresses on the machine. Created by the System Administrator within Internet Services. The DC440/432/430/425 will accept a Public Address Book file that contains a list of user names and their e-mail addresses.
  • Page 222 NOTE: Users will not be able to change the user’s "From" address if the user has logged in using Network Authenticated Access. This prevents untraceable e-mail jobs being sent from the Document Centre. Page 7-6 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 223: Image Adjustment

    Select [E-mail] Select [Image Adjustment] Xerox Document Centre 440/432/430/426/425/420 User Guide Use the Image Adjustment features to apply changes to the document being scanned. NOTE: If E-mail is the default screen this tab will be called Added Features. On selection it will change to Image Adjustment.

  • Page 224: Original Size

    Paper Size list. This feature can only be used when a document is placed on the document glass. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 225: Basic Image Quality

    Select [Save]. Auto Exposure Lighter/Darker Sharpness Xerox Document Centre 440/432/430/426/425/420 User Guide Adjusts the settings for the output. Basic Image Quality Options Text - used for scanning text, solids, line art, and halftones. Auto - used to scan documents that contain halftones and mixed images.

  • Page 226: Sides Imaged

    This feature prints a single copy of the scanned image file on successful completion of the job. NOTE: Stapled output will not be available. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 227: Stored Image Settings

    Select the option required. Select [Save]. Resolution Output Image Format Xerox Document Centre 440/432/430/426/425/420 User Guide Defines the resolution and the file format in which to send scanned images. Stored Image Settings Options defines the scan resolution options. Select from 600 x 600 dpi, 400 x 400 dpi, 300 x 300 dpi, 200 x 200 dpi, or 100 x 200 dpi.

  • Page 228: Erase

    (0–2 in) from the top, bottom and both sides of the document. erases amounts (0–2 in) specified from the top, bottom, and both sides independent of each other. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 229: Output Format

    Enter the e-mail address using the keypad on the touch screen. Select [Enter]. Xerox Document Centre 440/432/430/426/425/420 User Guide Select this tab to enter additional programming for the following: Used to enter a reply to e-mail address or to search a configured address book.

  • Page 230: Authentication Mode - E-Mail

    NOTE: If Authentication has been enabled it will be enabled for all three services. The following steps may vary depending on the authentication mode set up by the System Administrator. Please contact the System Administrator for further assistance. A login passcode is required. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 231: Login - Network Authenticated Access

    Enter the network password. Select [Enter]. NOTE: Select [More Characters] if required. A pop-up message will be displayed. The machine is now processing the log-in request. Xerox Document Centre 440/432/430/426/425/420 User Guide A login name and password are required. Page 7-15...

  • Page 232: Login - Guest Access And Network Authenticated Access

    Both Guest Access and Network Authenticated Access can be enabled together. This allows users to select how they wish to login. NOTE: The From address cannot be changed if E-mail has been accessed via the Authentication Mode. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 233: Changing The Authentication Service

    Select [Enter] to continue. Complete login to User Name and Password. Xerox Document Centre 440/432/430/426/425/420 User Guide If previously configured by the System Administrator, users may select alternative authentication environments. If required, please contact the System Administrator for further assistance.

  • Page 234: Logging Off

    NOTE: If a user is logged on to Network Accounting or the Auditron at the same time as Authentication, the user will be logged off the other service at the same time as logging off from Authentication. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 235: Managing Scan Jobs

    Select [Scan Queue] or [Completed Scan Jobs Queue]. Scan Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Managing the Scan queues consists of maintaining each job within the queue. Job management is performed on each individual job contained within the queue. Controling jobs includes organizing, advancing and initiating jobs based on their characteristics.

  • Page 236: Completed Scan Jobs Queue

    This queue can hold up to 50 jobs at one time. When the queue reaches its capacity, the oldest jobs are deleted to make room for new jobs. Use the scroll buttons to move through the jobs in the queue. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 237 Use the toolbar across the top of the Completed Scan Jobs Queue to manage the jobs. Details displays additional information about a job in the Completed Scan Jobs Queue. Other Queues displays the other job queues available. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-21...
  • Page 238 Page 7-22 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 239: Print

    Print Xerox Document Centre 440/432/430/426/425/420 User Guide When the Document Centre 440/432/430/426/425/420 is connected to the network, electronic jobs that require printing can be sent from a workstation directly to the machine. Page 8-1...

  • Page 240: Print Driver Features

    User Preferences tab System Configuration tab Paper/Output tab Page 8-2 When selecting the DC440/432/430/426/425/420 as the printer, the associated print screen will be displayed on the workstation. Select [Print] from the toolbar in the software program to display the print screen.
  • Page 241 Xerox Document Centre 440/432/430/426/425/420 User Guide specified time. The job is then released automatically and placed at the end of the list of pending jobs in the Print Queue. The job is then formatted and printed as a normal job.
  • Page 242 Capture Print Port, Form and Job (for example banner, copies). Use to map or remove the mapping to the network drive, change page dimensions and select a banner page, number of copies etc. Page 8-4 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 243: Tower Mailbox

    8 1/2” 8 1/2” x 11” long edge feed and 11” x 17” short edge feed paper sizes and can hold approximately 100 sheets of 20lb (substance 20). On the DC426/420 each bin can accommodate5 1/2” x 8 1/2” 8 1/2” x 11” long edge feed and 11”...

  • Page 244: Managing Print Jobs

    Jobs are placed in the queue according to job priority and type. When full, the queue will not accept any more jobs. As space becomes available new jobs will enter the queue. Job # a number is assigned to identify each job. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 245 If more than one job with the same priority is promoted, the jobs will be arranged in first-in, first-out order. Jobs can be promoted at any time. NOTE: It is recommended that jobs are only promoted in an emergency. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-7...
  • Page 246 Print Queue. For held jobs, the Details screen includes information about how to release the job Other Queues displays the other job queues available. Page 8-8 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 247: Completed Print Jobs Queue

    Status Time completed Details Other Queues Xerox Document Centre 440/432/430/426/425/420 User Guide Maintains completed print jobs including Server Fax (received) jobs. Jobs are considered complete when they are successfully printed, or terminated at the user’s request or due to a fault. The queue contains the last 50 completed print jobs.
  • Page 248 Page 8-10 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 249: Internet Services

    Internet Services Xerox Document Centre 440/432/430/426/425/420 User Guide Internet Services utilizes the embedded Web User Interface which enables communication between the HTTP server and the DC440/432/430/426/425/420. Internet Services can be used in conjunction with scanning, e-mailing, printing and faxing. NOTE: This feature must be installed and set up by the System Administrator prior to use.

  • Page 250: Standard Features - Internet Services

    Feature pages Page 9-2 By entering the IP Address of the DC440/432/430/426/425/ 420 as the URL (Universal Resource Locator) in the Browser, direct access to the DC440/432/430/426/425/420 is available. NOTE: Microsoft Internet Explorer version 4.x or later, or Netscape Navigator 4.x or later, should be used. Other browsers may work, but could produce unexpected results.
  • Page 251 Refresh (status, now, latest values, jobs) Restore Settings Restore Default Values Browse Device Home Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Action Accesses the Job Submission or Stored Template service area page. Applies changes. Exits the page without updating. Accesses Internet Services index for the Doc- ument Centre.

  • Page 252: Services Tab

    430/425 users will be prompted to enter a User Name and Account ID before submitting the job to the machine. Refer to “Job Based Accounting (optional) (DC440/432/430/ 425)” on page 11-82 for more information. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 253: Stored Templates

    Stored Templates Xerox Document Centre 440/432/430/426/425/420 User Guide Stored Templates allows users to create/modify and remove Scan to File templates that reside on the Document Centre. The template itself determines the settings specific to that Scan job. This option will only be available if Network Scanning has been enabled on the Document Centre.

  • Page 254: Queue Tab

    - [Delete] to remove the job from the print queue. - [Release] to allow the job to process. NOTE: As standard, all users can promote and delete any print job. Contact the System Administrator for further assistance. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 255: Status Tab

    Status Tab Xerox Document Centre 440/432/430/426/425/420 User Guide The Status tab allows users to review the current status of the input and output trays available on the Document Centre. Select [Status]. The status of the Document Centre displays in the left frame. The tray status, including the size, color and type of media, tray availability and output tray is displayed in the right frame.

  • Page 256: Properties Tab

    The settings contained within the Properties tab can only be modified by System Administrators. Select [Properties]. Select the option required. Refer to the following table for more information about the options available. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 257: Properties Features

    Properties Features Feature Name General Setup: Printer Languages: Connectivity: Xerox Document Centre 440/432/430/426/425/420 User Guide Action System Contains the job option defaults and the actual location of the Document Centre. Job Management (DC440/432/430/425) Provides the System Administrator with the ability to set permissions for the category of user who may delete jobs from the Queue.
  • Page 258 Stored Templates General Accesses the defaults for scan jobs. • Append to Existing File - the scanned document is added to the previously scanned files under the specified document folder. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 259 Feature Name Services cont... Accessories: Xerox Document Centre 440/432/430/426/425/420 User Guide Action • Overwrite Existing File - the scanned document overwrites the previously scanned files under the specified document folder. • Do Not Save - when scanning to file, the...
  • Page 260 Feature Name Action Portfolio: Contains the Document Centre service infor- mation. Xerox and system contact information, the Document Centre profile, fault history and billing meters are also included here. Page 9-12 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 261: Maintenance Tab

    Maintenance Tab Xerox Document Centre 440/432/430/426/425/420 User Guide Maintenance provides a way to view and test printer functions on the Document Centre. Select [Maintenance] and the option required. - Font Listing displays a listing of PCL and PostScript fonts. - Print Test Page enables a test page to be printed at the machine.

  • Page 262: Assistance Tab

    Use Assistance to access the internet links for software, browser and Xerox support. Select [Assistance]. Select the option required to access the relevant information. NOTE: The Customer Support and Service numbers entered here will also be displayed on the DC440/432/430/426/425/ 420. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 263: Scanning With Internet Services

    Scanning with Internet Services Public and Private Repositories Xerox Document Centre 440/432/430/426/425/420 User Guide This section explains the components, functions and procedures for Network Scanning or Scan to File. Refer to the Document Centre 440/432/430/426/425/420 System Administration Guide, Chapter 6 of this User Guide and the CentreWare documentation for more information.

  • Page 264: Template Pools

    425/420 templates. Templates are used for scanning, faxing or printing jobs at the DC440/432/430/426/425/420 control panel. Users can select a template to use “as is,” or use Internet Services to create a brand new one, or modify an existing one.

  • Page 265: Template Services

    Services File Xerox Document Centre 440/432/430/426/425/420 User Guide Template Services Services provide the file, fax, print and scan parameters for template operation. These are defined by the System Administrator on the default template, but users can change the parameters of a template in Stored Templates by creating a new template or modifying an existing template.
  • Page 266 Suppress Job Log Immediate or Delayed Fax Recipients Phone Number Phone List Xerox Document Centre 440/432/430/426/425/420 User Guide Description Login name used to access the Fil- ing location This is the location where files will be transferred to on the server. For...
  • Page 267 Services Print Local Copy Scan Xerox Document Centre 440/432/430/426/425/420 User Guide Parameters Number of Copies Staple (if Finisher option is available) Basic Original Type Auto Exposure Lighten/Darken Sides Imaged Resolution Description Defines how many copies to print. Staples the printed output.
  • Page 268 Page 9-20 Parameters Sharpness Image Size Original Size Stored Size Xerox Document Centre 440/432/430/426/425/420 User Guide Description Selects the sharpness and clarity of the images on the document being scanned. Sets the page dimensions for the input and scanned document file.
  • Page 269 Services Xerox Document Centre 440/432/430/426/425/420 User Guide Parameters Reduce/Enlarge Edge/Border Erase Description Sets reduction or enlargement. Selections are: Auto - automatically computes the proper size of the scaled image so that it can fit within the output docu- ment dimensions without cropping.

  • Page 270: Document Management Fields

    Document Management Fields entry. Up to six entries can be programmed for each template. NOTE: Contact the Xerox representative for more information about the Third Party Software that can be used to access image files referenced with Document Management Fields data.

  • Page 271: Template Operations

    Xerox Document Centre 440/432/430/426/425/420 User Guide Template Operations Once a System Administrator has defined the repositories and default templates, the templates are available for use. Users can access and modify templates within Stored Templates. Refer to the following for information on creating, copying and modifying a template.

  • Page 272: Scan To File

    Template] banner page. Prior to scanning a document and creating an electronic file, users must firstly set up the parameters for the job on a template within Internet Services. The template can then be Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 273 Xerox Document Centre 440/432/430/426/425/420 User Guide selected and the hard copy document scanned in at the DC440/432/430/426/425/420. The scanned files are then saved to either a public or private repository. Scanning to a public repository: Create a scan template for Scan and File Services. Refer to “Template Operations”...
  • Page 274 Select the template at the Document Centre Scan the document. The document is scanned to the repository. Access [PaperPort] and retrieve the scanned document file within PaperPort. HINT: For best results select Text in Original Type. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 275: Scan To Fax

    Scan to Fax Scan with Local Copy Xerox Document Centre 440/432/430/426/425/420 User Guide To save time when sending faxes, users can set up Scan to Fax templates using Internet Services. Create a template for Fax Services. Refer to “Template Operations” on page 9-23 for information on creating a template.

  • Page 276: Problem Solving

    Is the Document Centre filtered or blocked on the network? Is the Document Centre inside a firewall? Is the Document Centre configured for HTTP? NOTE: If the network is experiencing connection performance problems, do not use the proxy server. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 277: Paper And Other Media

    10 Paper and other media Xerox Document Centre 440/432/430/426/425/420 User Guide The DC440/432/430/426/425/420 is designed to use a variety of types of paper and other media. This chapter offers information about loading paper and other types of media into the DC440/432/430/426/425/420 as well as recommending the different types of paper and media that can be loaded in to the various paper trays on the machine.

  • Page 278: Loading Paper

    Page 10-2 When a paper tray is opened, the DC440/432/430/426/425/ 420 assumes more paper is to be loaded. The touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper.
  • Page 279 The Tray Attributes window will be displayed on the touch screen. Xerox Document Centre 440/432/430/426/425/420 User Guide HINT: To avoid jams and misfeeds do not load paper on top of paper that may still be in the tray. Remove the paper, and reload it on top of the new stock loaded.
  • Page 280 Make sure that the guides lock tightly into place. If the paper is not firmly against the sides of the paper tray and the guides, paper jams may occur. Page 10-4 Rear guide Xerox Document Centre 440/432/430/426/425/420 User Guide Side guide...
  • Page 281 [Change Attributes]. Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: Although paper does not have to be loaded in the same orientation as the documents, the DC440/432/430/426/ 425/420 runs at a slightly slower speed when jobs require rotation. Page 10-5...

  • Page 282: The Bypass Tray

    HINT: To ensure excellent performance when loading stock of 32lbs or heavier, it is recommended that the Heavyweight option is selected as the Type in the Tray Attributes screen. Xerox Document Centre 440/432/430/426/425/420 User Guide Short Edge Feed (SEF)
  • Page 283 Load the Bypass Tray as described on the previous page. Slide the unit back to the machine. Xerox Document Centre 440/432/430/426/425/420 User Guide Bypass Tray with the Left Tray Bypass Tray with the High Capacity Tray and Finisher Page 10-7...

  • Page 284: The Envelope Tray (Optional)

    NOTE: The Envelope Tray can only be inserted in place of Tray 1. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 285: Loading The Envelope Tray

    For DL wallet envelopes the flap should be to the left. Xerox Document Centre 440/432/430/426/425/420 User Guide Loading the Envelope Tray NOTE: Make sure that the paper tray guides are just touching the envelope stock loaded.

  • Page 286: The High Capacity Feeder (Optional)

    Page 10-10 The High Capacity Feeder is an option on the DC440/432/430/ 426/425/420. Although the High Capacity Feeder is designed to accept 16 - 110lb (substance 16 - 110) paper, it can hold 2,000 sheets of 20lb (substance 20) 8 1/2” x 11” paper.

  • Page 287: Auto Tray Switching

    Auto Tray Switching. When not in use, the paper trays can be opened and paper can be loaded while the DC440/432/430/426/425/420 is running. However, do not open the active tray. This will cause the machine to stop.

  • Page 288: Storing And Handling Paper

    - Store paper flat on a shelf or pallet above floor level. - Leave the paper wrapped and boxed until ready to be used. - Re-wrap partly used packages of paper. NOTE: Paper should not be stored in the paper trays. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 289: Other Media

    Finisher or the Mailbox. Xerox Document Centre 440/432/430/426/425/420 User Guide A variety of media types can be used in the DC440/432/430/ 426/425/420. Check the following table for special considerations. NOTE: Although 16-24lb (substance 16 - 24) bond paper is an acceptable weight, the machine might experience a problem with paper curl when feeding lightweight paper.
  • Page 290 • High Capacity Feeder: load Standard documents • Trays 1, 2, 3, 4: load SEF or • Bypass Tray: load SEF or • High Capacity Feeder: load Xerox Document Centre 440/432/430/426/425/420 User Guide Specifications maximum 20lb substance 20) paper. these trays.
  • Page 291 432/430/425 requires 64MB of memory otherwise the machine will not print on these sizes) Xerox Document Centre 440/432/430/426/425/420 User Guide Legal documents • Trays 1, 2, 3, 4: load SEF, 500 sheets maximum (20lb substance 20) paper. • Bypass Tray: load SEF,50 sheets maximum (20lb substance 20) paper.
  • Page 292 • Trays 1, 2, 3, 4: load SEF or tion, mailings and advertising materials • Bypass Tray: load SEF or • High Capacity Feeder: load Xerox Document Centre 440/432/430/426/425/420 User Guide Specifications with holes on the left (for duplexing, load with the holes on the right), 500 sheets maximum (20lb substance 20) paper.
  • Page 293 Envelopes Refer to page 10-8 for more information. Inserts, colored stock (standard size) Xerox Document Centre 440/432/430/426/425/420 User Guide Pages that have • Trays 1, 2, 3, 4: do not use extended tabs to sepa- in these trays. rate pages •...
  • Page 294 Bypass Tray or High Capacity Feeder, it is recommended that the Heavyweight option is selected as the Type in the Tray Attributes screen. Xerox Document Centre 440/432/430/426/425/420 User Guide Specifications SEF, face up. SEF, face down. LEF, face down. in these trays.
  • Page 295 (Paperbacked transparencies can be used but may not give maximum performance). Xerox Document Centre 440/432/430/426/425/420 User Guide Booklets • Trays 1, 2, 3, 4: load LEF or SEF, face up. • Bypass Tray: load LEF or SEF, face down.
  • Page 296 Page 10-20 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 297: Setups

    11 Setups Xerox Document Centre 440/432/430/426/425/420 User Guide The DC440/432/430/426/425/420 is designed to enable machine and feature default settings to be customized to meet local requirements. This chapter contains an explanation and step by step instructions for customizing the various defaults available on the machine, plus general information regarding the procedures.

  • Page 298: Setup Procedures

    Copy Setups Page 11-2 During manufacture, certain settings for features and functions of the DC440/432/430/426/425/420 are programmed into the machine. Once the machine is installed, the Setup Tools can be used to change these settings to suit the user’s environment.

  • Page 299: System Administrator Tools

    If a PIN is entered that has been assigned ‘Auditron Administrator’ access rights on the DC440/432/430/425, or ‘Owner’ access rights on the DC426/420, the user can set up or change the Auditron settings. is a feature which records machine usage by account and restricts usage and/or access.

  • Page 300: Owner Tools

    Refer to “Access Rights” on page 11-86 for further information. Access the Setup Tools When the DC440/432/430/426/425/420 is delivered, it contains a default password (#22222) which can be used to provide access to the Setup Tools prior to PINs and Access Rights being assigned.
  • Page 301 Select [Save] or [Cancel]. Select [Exit] to return to the Walkup Screen. Xerox Document Centre 440/432/430/426/425/420 User Guide The following Screen is displayed and contains buttons for the types of setups available. For more information about Network Scanning and Print Setup instructions, please refer to the DC440/432/430/426/425/420 System Administration Guide.

  • Page 302: Machine Setups

    Xerox Supplies Number - page 11-18 Fault Override instructions are also included on page 11-19. NOTE: These changes can only be made when a PIN (Personal Identification Number) which has been assigned Key Operator access rights is entered. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 303: Access The Machine Setups

    Machine Setups screen. Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: The default password - #22222 - may be used if PINs have not been assigned. Refer to “Access Rights” on page 11-86 for more information.

  • Page 304: Paper Tray Setups

    Another tray must contain paper of the same size, type and orientation for automatic switching to occur. To de-select this feature, select Off. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 305: Date/Time Setup

    Use the scroll buttons to select the current month (mm), day (dd) and year (yy). Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide Date NOTE: The current date is displayed on fax documents, confirmation pages and activity reports. It is also displayed when users select Annotation and Date for their copies.
  • Page 306 Select [Save] and [Close]. Page 11-10 Time NOTE: The current time is displayed on fax documents, confirmation pages and activity reports. It is also displayed when users select Annotation and Time for their copies. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 307: Walkup Screen

    Clear All is selected. Timers Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: The buttons available will depend on the machine configuration. Select [Timers]. Select any button to change the setting - a description of each follows.

  • Page 308: Auto Clear

    NOTE: If the Low Power timeout is set higher than the timeout for Power Save or Auto Off (depending on system configuration), the machine displays a message that Low Power cannot exceed Power Save (or Auto Off). Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 309: Contention

    60 minutes after the last copy or print out, the machine will automatically switch into Power Save/Sleep (Auto Off) Mode. If the DC426/420 is not connected to a network, the machine switches the Power ON/OFF switch to the off position. Any stored jobs remain in the memory and the DC426/420 returns to an operational condition when powered on.

  • Page 310: Localization

    3 - they have job priority over all other jobs. When print or fax is set as priority 4, the machine automatically sets the other feature as priority 5. Priority can only be changed for print and fax jobs. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 311: Additional Setups

    Select [Close]. Xerox Document Centre 440/432/430/426/425/420 User Guide Various language options can be made available for printed reports. Please contact the Xerox representative for further information. NOTE: This option will not be available on Digital Copier configurations.

  • Page 312: Touch Screen Contrast

    When Machine Status is selected the machine displays the Xerox customer support telephone number. Typically, the correct number is entered by a Xerox representative when the machine is first installed. If it is not on the screen, or if it is incorrect, follow the instructions below to enter the correct number.

  • Page 313: Paper Sizes

    - if necessary select More Characters to display an alternative keypad. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide The machine displays the machine serial number when Machine Status is selected. This number is required when calling for customer support.

  • Page 314: Xerox Supplies Number / Supplies Tel. Number

    Select another Setup or select [Exit] to exit the setup screens. Page 11-18 The machine displays the Xerox supplies telephone number when Machine Status is selected. NOTE: The number entered here will also be displayed within the WebUI. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 315: Fault Override

    Fault Override Accessing Fault Override Xerox Document Centre 440/432/430/426/425/420 User Guide When a fault occurs on the DC440/432/430/426/425/420, the Touch Screen displays step-by-step instructions for the walkup user to clear the fault. The instructions include contacting the Key Operator if the fault cannot be cleared.

  • Page 316: Unavailable Features

    All 2 Sided and 1,2,2... In Print Setups, Printer Setups, Job Settings, Sides Printed, Duplex Network Xerox Document Centre 440/432/430/426/425/420 User Guide Disabled Feature/Result 2 Up, Booklet Creation, Sides Imaged 2 1 or 2 2, or Mixed Size Originals in the DADF.
  • Page 317 Printing Options, Output Selection, Left Tray Finisher In Print Setups, Printer Setups, Tray Settings, Destination Tray, Left Tray Xerox Document Centre 440/432/430/426/425/420 User Guide Service/ Disabled Feature/Result Feature Editing. The machine will not print Fax jobs if the Finisher is disabled and the default is Stapled.
  • Page 318 Foreign Interface Device Copy The High Capacity Feeder The machine will not print Copy or Fax Xerox Document Centre 440/432/430/426/425/420 User Guide Disabled Feature/Result The machine will not print Copy jobs if the Finisher is disabled and the default output is the Left Tray.
  • Page 319 Paper Tray 3 In Machine Setups, Paper Trays, Default Tray Paper Tray 4 In Machine Setups, Paper Trays, Default Tray Xerox Document Centre 440/432/430/426/425/420 User Guide Service/ Disabled Feature/Result Feature Proof Before Sending might be enabled in some Network Scanning templates.
  • Page 320 Service/ Disabled Component Disabled Feature/Result Feature Page 11-24 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 321: Copy Setups

    Key Operator PIN. Select [Enter] in the pop-up window. Xerox Document Centre 440/432/430/426/425/420 User Guide Refer to the following pages for the procedures for Copy Setups, which includes programming the default settings for the following features:...

  • Page 322: Reduce/Enlarge

    Use the arrow buttons to select the default magnification setting. The default magnification will automatically be selected when the machine is switched ON, when programming or job timeout occurs, or when Clear All is selected. Page 11-26 Defaults Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 323 Use the scroll buttons to select a value for X and Y. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide Normal When users select Normal in the Reduce/Enlarge column on the Touch Screen, a selection of preset sizes is displayed. The default value of these presets can be customized to meet local requirements.

  • Page 324: Image Quality

    Photo for documents that contain photographs. This setting identifies the use of black, white, and halftones to focus on the photo image and make a clear copy. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 325: Output

    Select [Save]. NOTE: The options available will be dependent on the machine configuration. Xerox Document Centre 440/432/430/426/425/420 User Guide HINT: Typically, the Center Tray is used for copy output, and the Left Tray is used for fax output. Page 11-29...
  • Page 326 Portrait Images Head to Head for binding on the long edge Head to Toe for binding on the short edge Xerox Document Centre 440/432/430/426/425/420 User Guide Landscape Images. Head to Head for binding on the short edge Head to Toe...

  • Page 327: Expert Image Quality

    [Independent] and the settings or [Mirror] to mirror the side 1 settings. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide adjusts the sharpness of the image - select the preferred setting. provides improved reproduction of gray levels - select On or Off.

  • Page 328: Erase (Dc440/432/430/425)

    Page 11-32 Programs the default settings for the Edge Erase and Border Erase features. The factory default is off for all the erase features with the erase values set to 0 inches. Border Erase (DC440/432/430/425) Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 329 Edge Erase (DC440/432/430/425) Select [Edge Erase]. Use the scroll buttons to set the default Edge Erase settings. Select [Save]. Select [Close] to exit Copy Setups. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-33...

  • Page 330: Fax Setups

    NOTE: These changes can only be made when a PIN (Personal Identification Number) which has been assigned Key Operator access rights is entered. The default password is #22222 which may be used if PINs have not yet been assigned. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 331 If necessary, select the Fax option required. NOTE: This screen will only be displayed if both Embedded Fax and Server Fax are installed on the machine. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-35...

  • Page 332: Server Fax Setups (Dc440/432/430/425)

    Network Setups Page 11-36 Once Server Fax has been installed on the DC440/432/430/ 426/425/420 it will need to be enabled and the filing repositories set up within the required network configuration. Please refer to the System Administration Guide or contact your System Administrator for further assistance.

  • Page 333: Embedded Fax

    PIN. Select [Fax Setups]. Select [Fax Terminal Setups]. Xerox Document Centre 440/432/430/426/425/420 User Guide Refer to the following pages for the procedures for changing the default Embedded Fax features. Embedded Fax Setups is divided into two areas: - Fax Terminal Setups: to set and change the defaults for the available fax options such as paper size and type, resolution, and mailbox options.

  • Page 334: Access Fax Terminal Setups

    Local ID According to the Federal Law, the DC440/432/430/426/425/ 420 must be programmed with an identification number. The identification number, or Local ID, is the telephone number for the machine. If the identification number has not been programmed, the...

  • Page 335: Local Name

    (up to 20 characters including spaces). Select [Save]. Select [Local Name]. Xerox Document Centre 440/432/430/426/425/420 User Guide Local Name The Local Name is the name allocated to this particular machine. For example, it could indicate the location of the machine - for example, ‘Copier West’, or be the Company...

  • Page 336: Company Logo

    Select [Save]. Select [Company Logo]. Page 11-40 Company Logo Company Logo is used to identify the organization sending the fax in the header of the transmission report and in the cover letter for fax documents. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 337: Delayed Start Time

    Use the scroll buttons on the screen to select the default transmission start time. Select [Save] to continue. Xerox Document Centre 440/432/430/426/425/420 User Guide HINT: Select Change Keyboard to display additional characters. Delayed Start Time Users can scan a document and delay its transmission start time.
  • Page 338 Select [Save]. Page 11-42 Long Document (DC440/432/430/425) This feature allows the Key Operator to set up the machine to scan and send fax documents that are longer than 16.5”. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 339 Select [Dialling Digits Reporting]. Select the preferred option. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide Dialling Digits Reporting (DC440/432/430/425) This default selects whether the first or the last 20 digits of a telephone number are displayed on reports and headers.

  • Page 340: Fax Printing Options

    Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37. Select [Fax Printing Options]. Receive Reduction With this feature enabled, the DC440/432/430/426/425/420 automatically determines the required reduce/enlarge ratio for printing on the selected paper. Page Margin This feature defines the maximum amount of space between the length of an incoming fax and the length of the paper on which the fax is to be printed.

  • Page 341: Duplex Printing

    Head to Head or Head to Toe. All 1 Sided: All 2 Sided: 1, 2, 2... Xerox Document Centre 440/432/430/426/425/420 User Guide Duplex Printing This feature sets the default 2-sided printing setting for incoming fax documents and reports. NOTE: Duplex Printing features will depend on product configuration.

  • Page 342: Paper Attributes

    NOTE: Output Selection features will depend on product configuration. HINT: Typically, the Left Tray is the default fax tray; the Center Tray is the default copy tray. If a Finisher is installed, the options will include Finisher/Stapled. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 343: Fax Report Options

    - see description below. [Auto Print] is the factory default. Xerox Document Centre 440/432/430/426/425/420 User Guide 11" x 17" (DC440/432/430/425) Programs incoming fax documents to be printed on a different size paper. For example, an incoming A3 size (European standard) fax can be trimmed to print on 11"...
  • Page 344 Transmission Report. When a fax is sent to, or polled from, a group of numbers, the machine prints one Broadcast and Multi- Poll Report, which lists all of the numbers in the group. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 345 - [Off] turns this feature off. Xerox Document Centre 440/432/430/426/425/420 User Guide Transmission Report Programs the machine to print the status of each transmission and displays a reduced image of the first page of the original document after each transmission is completed.

  • Page 346: Fax Panel Defaults

    Setups” on page 11-37. Select [Fax Panel Defaults]. Resolution Sets one of three resolutions as the default setting for outgoing fax documents. The default selected depends on the types of documents users send most often. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 347 Auto Text Photo Xerox Document Centre 440/432/430/426/425/420 User Guide reduces communication time - use for text documents. combines the features of standard and super fine resolution - use for most fax documents and for black and white graphics .
  • Page 348 The speed can also be selected manually. The lower the speed, the less chance errors will occur during transmission. The Kilo Bits Per Second (Kbps) speeds available are 33.6, 31.2, 28.8, 24.0, 21.6, 19.2 and 16.8. Xerox Document Centre 440/432/430/426/425/420 User Guide DC440/432/430/425...

  • Page 349: Fax Mailboxes

    Follow the instructions below to delete, edit or add a mailbox. Xerox Document Centre 440/432/430/426/425/420 User Guide like Super G3, this setting automatically determines the communication mode to be used based on the maximum capabilities of the remote fax machine, but initial communication speed is 14,400 bps.

  • Page 350: To Add Or Edit A Mailbox

    Select [Next Mailbox] to program another mailbox. Select [Previous Mailbox] to return to a previous mailbox. Select [Save] and then [Close]. Page 11-54 To Add or Edit a Mailbox HINT: Select Change Keyboard to access additional characters. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 351: Fax File Management

    - a description of each follows. Make changes as required. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide To Delete a Mailbox Access Fax Terminal Setups as described on “Fax Terminal Setups” on page 11-37. Select [Fax File Management].
  • Page 352 Contains data for documents scanned and stored in memory in order to send them to a remote terminal when polled. On the DC426/420 this feature is known as Files Stored for Polling. Refer to the following description for more information.

  • Page 353: Fax Communication Setups

    PIN. Select [Fax Setups] Select [Fax Communication Setups]. Xerox Document Centre 440/432/430/426/425/420 User Guide automatically deletes stored fax files after they have been transmitted. keeps stored fax files after they have been transmitted until they are manually deleted. This section contains the procedures to set the following:...

  • Page 354: Outgoing Fax Options

    This setting programs a tone or pulse dialing. NOTE: This feature is restricted in some areas. - Tone - 10 PPS (pulse per second): for a rotary dial. - 20 PPS (pulse per second): for a rotary dial. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 355: Pause Time

    Select the scroll buttons to select a pause time in seconds. Redial Count Redial Interval Xerox Document Centre 440/432/430/426/425/420 User Guide Pause Time This feature sets the amount of time for dial pauses. Redial Management sets the number of times the machine will automatically attempt a redial if a connection cannot be made.
  • Page 356 Select [Redial Count]. Select the scroll buttons to select the number of redial attempts. Select [Save]. Select [Redial Interval]. Select the scroll buttons to select the elapsed time in minutes between redials. Select [Save]. Page 11-60 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 357: Line Monitor

    [On], select [Line Monitor Volume]. Select the volume setting required. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide Line Monitor audibly monitors a transmission through the internal speaker until a connection is made. After connection, the line monitor is removed.

  • Page 358: Batch Send

    Transmits several pending documents to one destination during a single phone call. Resend Count Sets the number of attempts that can be made to automatically re-transmit a failed page if a page error occurs. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 359: Incoming Fax Options

    Select [Auto Answer Delay]. Select the scroll buttons to set the time delay before calls are answered. Xerox Document Centre 440/432/430/426/425/420 User Guide Access Fax Communication Setups as described on “Fax Communication Setups” on page 11-57. Select [Incoming Fax Options].

  • Page 360: Ring Volume

    This feature programs the machine to only accept incoming fax documents from remote machines whose Local ID numbers are programmed into the Dial Directory. All other fax documents are rejected thereby ensuring junk fax documents such as advertisements and circulars are not received. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 361 Select [On] or [Off]. Select [Secure Fax Receive]. Select [On] or [Off]. Xerox Document Centre 440/432/430/426/425/420 User Guide Receive Header Print (DC440/432/430/425) When enabled the machine automatically prints information about the transmitting machine on the top of each page. Secure Fax Receive (DC440/432/430/425) This feature ensures that incoming faxes are treated as secure faxes.

  • Page 362: Line Use Restriction (Dc440/432/430/425)

    Page 11-66 (DC440/432/430/425) Where more than one line is connected to the DC440/432/430/ 426/425/420, this feature enables one line to be reserved for incoming fax documents. NOTE: It is recommended that Line 1 is used to receive faxes and Line 2 set to transmit and receive faxes.

  • Page 363: Auditron Setups

    Select [Enter] in the pop-up window Select [Auditron Setups] Xerox Document Centre 440/432/430/426/425/420 User Guide The Auditron feature enables machine usage to be tracked and / or controlled, preventing unauthorized access to the machine and enabling recharges for prints to be applied.The options available are described below - the chosen option must initially be enabled by the Xerox Service representative.

  • Page 364: Access Auditron Setups

    Identification Number (PIN), and it is limited on the DC440/432/ 430/425 to users who have Auditron Administrator privileges and on the DC426/420 to users who have Owner privileges. For further information about privileges, please refer to “Access Rights” on page 11-86.

  • Page 365: Internal Auditron (Dc440/432/430/425)

    NOTE Select [Auditron Setups] Touch [Internal Auditron] Xerox Document Centre 440/432/430/426/425/420 User Guide Internal Auditron setups on the DC440/432/430/425 covers the following topics: 1. Auditron Enable Setups—to set up the Auditron for one or more services. 2. Account Setups—to set up the Auditron accounts, delete accounts and to set counter limits for each account.
  • Page 366 A maximum of 2000 accounts can be programmed into the machine. Account numbers can contain between 4 and 16 digits. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 367 (between 4 and 16 digits long) using the screen keypad. Select [Save]. To modify an account: Select the account number and select [Modify Account]. Select the services and copy limits for the selected account. Select [Save]. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-71...

  • Page 368: Delete Account

    0 will be displayed. No prints can be allocated to this account for the service selected. HINT: Users can check the status of their accounts by selecting Machine Status on the Control Panel. Auditron is on the Reports & Counters tab. Delete Account Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 369: Reset All Counters

    ACCOUNTS to zero, select the [Reset All Limits]. Select [Confirm]. Select [Close]. To delete ALL ACCOUNTS select [Delete All Accounts]. Select [Confirm]. Select [Close]. Xerox Document Centre 440/432/430/426/425/420 User Guide Reset All Counters Reset All Limits Delete All Accounts Page 11-73...
  • Page 370 This feature provides access to all of the Auditron accounts and their associated counters. It also enables an individual counter or all account counters to be cleared and account information to be downloaded to a PC or printer. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 371 ALL OF THE ACCOUNTS to zero. Select [Confirm] in the pop-up window and [Close] to continue. downloads Auditron information to a PC. However, the download process requires additional external hardware in order to operate. Contact the Xerox Sales representative for further information. Page 11-75...

  • Page 372: Internal Auditron (Dc426/420)

    Access Auditron Setups. Select [Internal Auditron]. Page 11-76 Internal Auditron setups on the DC426/420 models cover the following topics: 1. Service Access Setup—to set up the Auditron for one or more services. 2. Account Setup—to set up the Auditron accounts, delete accounts and to set counter limits for each account.
  • Page 373 Off (No Auditron) Auditron Without Account Limits Auditron With Account Limits Xerox Document Centre 440/432/430/426/425/420 User Guide enables/disables Auditron for the service selected. enables Auditron and allows unlimited usage for each account for the service selected. enables Auditron and allows usage limits to be set for each account for the service selected.

  • Page 374: Add Accounts

    Select [Close]. Add Accounts Select [Add Account]. Enter the new account number (between 4 and 16 digits long) using the pop-up keypad. Select [Save]. Select [Close] to exit. Page 11-78 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 375 Modify Account Clear Counters Reset All Accounts Xerox Document Centre 440/432/430/426/425/420 User Guide a new limit can be entered to restrict the number of prints which can be assigned to this account. there is no limit on the number of prints that can be assigned to this account.
  • Page 376 Page 11-80 downloads Auditron information to a PC. However, the download process requires additional external hardware in order to operate. Contact the Xerox Sales representative for further information. Job Completion Setup (DC426/420) This feature sets machine behavior when the user’s account limit has been reached.
  • Page 377 On completion a confirmation message will be displayed. Select [Close]. Xerox Document Centre 440/432/430/426/425/420 User Guide if set to On, the machine will stop the job as soon as the account limit has been reached - any pages committed to print will be allowed to print.

  • Page 378: Job Based Accounting (Optional) (Dc440/432/430/425)

    NOTE: The default password is #22222 which may be used if PINs have not yet been assigned. To enable Job Based Accounting a floppy disk must be purchased from Xerox. The floppy disk is used to install the software. NOTE: This feature cannot be used if the Internal Auditron or External Auditron is in use.
  • Page 379 Account ID Display Default User ID Default Account ID Action when full Xerox Document Centre 440/432/430/426/425/420 User Guide 1. Enable the software using the floppy disc. 2. Configure the Third Party Accounting System. 3. At the machine enable Job Based Accounting.

  • Page 380: Foreign Interface Device

    For example, for a coin-operated device, set External Auditron to Per-Page Control. Otherwise, more than the current page will be printed, even though only one coin was inserted. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 381 Monitor with limits to set the device to track the usage of the machine, but limit users to a number of copies or prints. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-85...

  • Page 382: Access Rights

    NOTE: The factory default password is #22222. This password is used initially, prior to new PINs being assigned. To prevent unauthorized access, this password. Please contact your Xerox Service Representative for further assistance. Xerox Document Centre 440/432/430/426/425/420 User Guide it is recommended you change...
  • Page 383 (DC440/432/430/425) Auditron Setups (DC440/432/430/425) Auditron Setups (DC426/420) Access Rights Xerox Document Centre 440/432/430/426/425/420 User Guide Each privilege determines the right to set up the default settings for a specified set of functions, as shown in the table below. System Operator Administrator More than one privilege can be assigned to an individual user.
  • Page 384 - PIN 5678 enables its assigned user to access Machine Setups, Copy Setups, Fax Setups, Access Rights setups and Auditron Setups on the DC426/420. - PIN 4567 enables its assigned user to enter the Setup Tools and access ALL of the Setups.

  • Page 385: Assign Privileges

    If necessary, select [Additional Setups]. Select [Access Rights]. Xerox Document Centre 440/432/430/426/425/420 User Guide NOTE: The factory default password is #22222. This password is used initially, prior to new PINs being assigned. To prevent unauthorized access, recommended you change this password. Please contact your...

  • Page 386: Add Pin

    Select the desired button(s) to add or remove privileges. Refer to page 11-87 for a description of each. Select [Confirm]. Page 11-90 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 387: Delete Pin

    Delete PIN Use the search facility or scroll buttons to select the User PIN number to be deleted Select [Delete PIN]. Select [Confirm]. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-91...

  • Page 388: Service Access Control - Authentication Mode (Dc440/432/430/425)

    Auditron at the same time as Authentication, the user will be logged off the other service at the same time as logging off from Authentication. NOTE: Refer to the DC440/432/430/426/425/420 System Administration Guide for more information. the System Administrator can configure a passcode number to protect certain features from unauthorized access.
  • Page 389 Access password to gain access to protected features. The user name and password are sent to a server for verification. Users have the option of selecting an alternative verification server. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-93...

  • Page 390: Network Scanning Setups

    Network Scanning is an optional feature available on a network connected DC440/432/430/426/425/420. When enabled this feature allows users to scan hard copy documents at the DC440/432/430/426/425/420 and store the images on a NetWare or TCP/IP file server. NOTE: Refer to the DC440/432/430/426/425/420 System Administration Guide for more information.

  • Page 391: If File Already Exists

    Default Repository and Repositories 1,2,3 and 4. These public repositories can be selected when a scan template is created. The scan template for a public repository includes the name and the password required for access to the repository. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 11-95...

  • Page 392: Print Setups

    Page 11-96 Print Setups options are set up by the System Administrator. These setups and defaults are relevant to the DC440/432/430/ 426/425/420 as a fully networked printer. NOTE: Refer to the DC440/432/430/426/425/420 System Administration Guide for more information. Port Setups set up the required port on the system.

  • Page 393: Printer Setups

    Xerox Document Centre 440/432/430/426/425/420 User Guide Printer Setups Sets up the following options on the machine: - Banner Sheet - a cover sheet that is printed with the job. - Start Page - specifies whether or not a startup page is...
  • Page 394 Tower Mailbox Setups Allows users to be assigned to a specified bin. There are 10 bins available. Page 11-98 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 395: E-Mail Setups (Dc440/432/430/425)

    Administrator PIN. Select [Additional Setups]. Select [E-mail Setups]. Xerox Document Centre 440/432/430/426/425/420 User Guide E-mail is an optional feature available on a network connected DC440/432/430/425. When enabled this feature allows users to e-mail to scan an original document, convert the scanned document to an electronic format and then send that information to one or more e-mail address destinations.
  • Page 396 Page 11-100 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 397: Maintenance

    12 Maintenance Xerox Document Centre 440/432/430/426/425/420 User Guide There will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist in these tasks. Page 12-1...

  • Page 398: Ordering Supplies

    A variety of supplies, such as the Copy/Print Cartridge, cleaning solutions, editing markers and staples are available for the DC440/432/430/426/425/420. To obtain supplies, contact the local Xerox office, giving the company name, the product number and it’s serial number. Use the space below to record the telephone number:...

  • Page 399: Cleaning The Dc440/432/430/426/425/420

    Cleaning the DC440/432/430/426/425/420 The Document Glass and Constant Velocity Transport Glass Xerox Document Centre 440/432/430/426/425/420 User Guide Proper maintenance is important for the smooth operation of any equipment. CAUTION: When cleaning the DC440/432/430/426/425/420, do not use organic or strong chemical solvents or aerosol cleaners.

  • Page 400: The Control Panel And Touch Screen

    Use a cloth moistened with water to clean the Document Feeder, output trays, paper trays and the outside areas of the DC440/432/430/426/425/420. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 401: Replacing The Copy/Print Cartridge

    For assistance the product number will be displayed on the cartridge box. Cartridges for the DC440/432/430/425 and the DC426/420 are not compatible. WARNING:Do not shake an empty cartridge or hold it close to you. Some dry ink residue might accidentally spill.
  • Page 402 Slide the Finisher and/or High Capacity Feeder away from the machine. To open the Duplex Module door, release the lever located at the front of the Duplex Module. Page 12-6 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 403 Release the handle to open the Upper Left Door. Pull the Left Front Cover open towards you. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-7...
  • Page 404 Using the handle, lift the cartridge out of the machine. Page 12-8 CAUTION: Hold the empty Copy/Print Cartridge away from you to avoid spilling any dry ink residue. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 405: Recycling The Copy/Print Cartridge

    The Print/Copy Cartridge is designed to be re-manufactured. However, refilling the cartridge is not recommended because critical components may need replacing. To recycle used Print/ Copy Cartridges, return them to Xerox in the original packaging. Return labels are included with each new cartridge. Page 12-9...
  • Page 406 Close the Duplex Module. Slide the Finisher and High Capacity Feeder back in to place. Page 12-10 CAUTION: To avoid spills, do not remove the sealing tape until the Copy/Print Cartridge is completely in place. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 407 CAUTION: Occasionally, after the Copy/Print Cartridge is replaced, the first page printed is blank. This is because the roller has not yet turned over to distribute fresh dry ink. If this happens, reprint the job. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-11...

  • Page 408: Loading Staples

    Finisher (optional) Press and hold the button on top of the Finisher to lower the Finisher Tray. Page 12-12 The Finisher contains an automatic stapler. Staple cartridges contain 5000 staples. To replace the cartridge: Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 409 Pull open the door towards you. Take hold of the cartridge as shown. Gently pull out the cartridge and dispose of the unit. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-13...
  • Page 410 Close the staple cartridge door. If the Finisher tray does not rise automatically, press and release the button on top of the Finisher to return the Finisher Tray to its operating position. Page 12-14 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 411: Convenience Stapler (Optional)

    Convenience Stapler will be lit. A cartridge contains 5000 staples. Indicator light Holding the sides of the Convenience Stapler door, gently pull the door open towards you. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-15...
  • Page 412 If the staple is not in this position or appears damaged, manually remove the staple. Slide the new cartridge into the stapler and close the stapler door. Page 12-16 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 413: 13Problem Solving

    13 Problem Solving Xerox Document Centre 440/432/430/426/425/420 User Guide The DC440/432/430/426/425/420 has built-in information to help identify and manage error messages and problems. It also contains troubleshooting and problem-solving procedures to help quickly resolve the problem. Refer to the information contained in this chapter to resolve any problem solving issues.

  • Page 414: Fault Clearance Procedure

    NOTE: If Fax is enabled and a loss of power occurs, the DC440/432/430/426/425/420 will print a Power Off Report when the machine is switched on. This will show a list of the fax jobs lost during the power loss.

  • Page 415: Clearing Jams

    Clearing Jams Xerox Document Centre 440/432/430/426/425/420 User Guide Media jams happen for a variety of reasons. Check the guidelines below to reduce the potential for jams in the DC440/ 432/430/426/425/420: - Use only recommended media. Refer to “Paper and other media”...

  • Page 416: Problem Solving Tables

    Page 13-4 If you are experiencing difficulty using the DC440/432/430/426/ 425/420, check the suggestions in the following tables for problem solving advice. Recommendation Check the power cord installation. Check to see if the power button is in the ON position.
  • Page 417 The machine does not accept documents into memory The machine displays a memory full error message Xerox Document Centre 440/432/430/426/425/420 User Guide Recommendation Slide the Finisher/High Capacity Feeder away from the printer. Open the lower left door and then close it.
  • Page 418 (DC426/420), Booklet Creation, Build Job, uncollated copies, custom size documents, or Bound Documents. Re- program the job. Replace the editing marker. Insert blank sheets of paper with the documents to mark each location for an insert. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 419 Drilled paper holes are on the wrong side Blank output Paper sometimes folds over when it is delivered to the Finisher Xerox Document Centre 440/432/430/426/425/420 User Guide Recommendation For two-sided copying using drilled paper, load the paper the opposite of the single sided copying instructions on the tray.
  • Page 420 The edited area must be fully enclosed. If you draw a circle, square, or other object around the area to be edited, you must close the object to ensure that the machine edits the area as programmed. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 421 Symptom Streaks, lines, spots OR black, solid, dotted lines on every other copy Output is too light or too dark Xerox Document Centre 440/432/430/426/425/420 User Guide Recommendation Clean the Document Glass, CVT Glass, areas under the Platen Cover, the Document Feeder and the paper guides.
  • Page 422 Check the quality of the documents. If transparencies are used, select Transparency on the touch screen. The machine automatically adjusts the quality for transparencies. Feed the document short edge feed. Replace the Copy/Print Cartridge. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 423 The Finisher does not stack output correctly Pages in the set are not stapled. Xerox Document Centre 440/432/430/426/425/420 User Guide Recommendation Check the quality of the documents. If the image is lighter near the borders, select a darker Image Quality setting on the touch screen.
  • Page 424 Check documents. If using computer fanfold forms ensure that the perforations down each side of the sheets have been removed. When removed the forms can be loaded either short edge feed or long edge feed. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 425 With an external control device connected (such as a coin-operated device), the machine displays a Ready to copy message, but users cannot log in Xerox Document Centre 440/432/430/426/425/420 User Guide Recommendation Remove the staple cartridge from the stapler and check the position of the first staple.
  • Page 426 If using Speed Dial, check the setting for the Maximum Store Width that is programmed for that Speed Dial. If the document is wider than the programmed setting, the document will be reduced to match the programmed width. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 427 Received fax and report documents will not print A fax will not print; it is marked Held in the Fax Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Recommendation Check the fax enabled paper trays in Machine Status. You might need to ask the Key Operator to change the settings.

  • Page 428: Fault Codes And Messages

    The remote machine does not have the capability to be polled. The remote machine is unable to receive a document. Contact the remote operator and begin again. Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 429 0255 0291 0294 02A1–02A3 02D1–02D5 0510–0542 Xerox Document Centre 440/432/430/426/425/420 User Guide Description and Corrective Action A communication error occurred. Check the telephone line, select [Forced 4800] and begin again. Memory became full during communication. Check the available memory. Delete the job, divide it into smaller jobs and begin again.
  • Page 430 A communication error occurred. Begin again. Either the dial tone was not detected or the telephone circuit was busy. Check the telephone line and begin again. A communication error occurred. Begin again. Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 431: Output Quality

    If you still cannot resolve the problem, contact the Key Operator. - Do not locate the DC440/432/430/426/425/420 in direct sunlight or near a radiator. - Avoid sudden changes in the DC440/432/430/426/425/ 420’s environment. When a change occurs, allow the...

  • Page 432: Call For Service Procedure

    Call for Service procedure Xerox Welcome Center Telephone Number Page 13-20 If the difficulty persists, contact the Xerox Welcome Center. The telephone number of the Xerox Welcome Center is provided at the time of product installation. For convenience and future reference, please record the telephone number in...

  • Page 433: Specifications

    14 Specifications Xerox Document Centre 440/432/430/426/425/420 User Guide The DC440/432/430/426/425/420 adheres to strict specifications, approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state. Use the specifications listed in this chapter to quickly identify the capability of the machine.

  • Page 434: Machine Specifications

    Space Requirements: DC440/432/430/426/425/420 with Duplex Module, Duplex/ Catch Tray: 72”D x 67”W (1828mmD x 1701mmW) DC440/432/430/426/425/420 with High Capacity Feeder: 72”D x 72” W (1828mmD x 1828mmW) DC440/432/430/426/425/420 with Finisher, Finisher Stand (or High Capacity Feeder), Finisher Output Tray. Duplex: 72”D x 79”W (1828mmD x 2006mmW)
  • Page 435 8 1/2” x 11” LEF: 31 copies per side 11” x 17” SEF: 14 copies per side First Copy Out Time for the DC426/420 Center Tray using the Document Feeder: 6 seconds Center Tray using the Platen Glass: 4.7 seconds...

  • Page 436: Document Feeder

    Auto Size Sensing: DC440/432/430/425:10 sizes from tray 1, 8 sizes from trays 2, 3 and 4. DC426/420: 8 sizes from all 4 trays. Simplex/Duplex Feed: from all 4 trays Media Type: Bond; Index; Covers; Labels; Transparencies; Drilled; Standard; Preprinted; Recycled...

  • Page 437: Bypass Tray

    Left Tray Capacity: 200 sheets Paper Sizes: 4” x 6” SEF to 11” x 17” SEF Paper Weights: 16 - 110lb (substance 16 - 110) Delivery: face up in order, without offsetting Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-5...
  • Page 438 NOTE: Envelopes should not be fed to the Finisher. Convenience Stapler (optional) Capacity: 50 sheets of 20lb (substance 20) paper Staples: 5000 per cartridge. Staples 2-50 sheets of 20lb (substance 20) paper Page 14-6 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 439: Electrical Specifications

    DC440/432/430/425: 100 sheets of 20lb (substance 20) paper in each bin. DC426/420: 70 sheets of 20lb (substance 20) paper in each bin. Paper Sizes: 5 1/2” x 8 1/2” / 8 1/2” x 11” LEF and 11” x 17” SEF...

  • Page 440: Specifications For The Embedded Fax Feature

    Page 14-8 Fax Transmission Speed DC440/432/430/425: 33.6 Kbps with automatic fallback; 14.4Kbps and 4800bps operator-selectable DC426/420: 14.4 Kbps (standard) with automatic fallback; 4800bps operator-selectable Page Transmission Time - ITU No. 1 document DC440/432/430/425: 33.6 Kbps (standard): less than 4 seconds DC426/420:14.4 Kbps (standard): less than 7 seconds...
  • Page 441 USA: approved to FCC Pt 68 Canada: approved to DOC CS-03 Other countries: certified to national PTT standards Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-9...
  • Page 442 Page 14-10 Xerox Document Centre 440/432/430/426/425/420 User Guide...

  • Page 443: Glossary

    15 Glossary Xerox Document Centre 440/432/430/426/425/420 User Guide This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide.

  • Page 444: Terms Defined

    Auto Paper Select. a tracking system, which is built into the DC440/432/430/426/ 425/420. You can use auditron to track overall machine usage, individual usage and usage of each feature separately. A fax mode where the DC440/432/430/426/425/420 is programmed to automatically answer calls.
  • Page 445 Xerox machines that support fax mailboxes. a copier that scans an image once to make one or many copies.
  • Page 446 Frame a group of data sent through the network. Gray Scale Copying programming that enhances the image quality of a document (DC426/420) beyond basic settings. Page 15-4 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 447 Keypad LAN Fax Landscape Xerox Document Centre 440/432/430/426/425/420 User Guide a form of abbreviated dialing that enables the dialing of multiple locations by entering one three-character code. The machine stores the image in memory and then transmits it to each location.
  • Page 448 5 1/2” x 8 1/2”, 8 1/2” x 11”, 8 1/2” x 14” and 11” x 17”. Open System the DC440/432/430/426/425/420 is not connected to a tracking system. Options Report a report that lists the options currently installed on the machine.
  • Page 449 Printer Configuration Report a report that lists the status of the printer options, installed options, PCL5 options, PostScript options and connectivity options. Printer Jam a media misfeeds when the machine is printing a document. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-7...
  • Page 450 Speed Dialing a form of abbreviated dialling that enables the dialing of a number by entering a three-digit code. Page 15-8 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 451 Transmit to send. Uncollated output programming whereas the specified number of copies for each page in a copy set is delivered in the order the documents were placed in the Document Feeder. Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-9...
  • Page 452 Page 15-10 Xerox Document Centre 440/432/430/426/425/420 User Guide...
  • Page 453 Index Xerox Document Centre 440/432/430/426/425/420 User Guide Numerics 2 up, copy 36 about this guide 1 access button 24 access communication setup 58 access rights setup 86 account information, machine status 22 account setup (DC420) 77 account setups 70 account summary 74...
  • Page 454 40 completed fax jobs queue 65 completed print job queue, copy 56 completed print jobs queue 9 Xerox Document Centre 440/432/430/426/425/420 User Guide completed scan jobs queue 27 confirmation sheet setup 95 contention setup 13 convenience stapler...
  • Page 455 Xerox Document Centre 440/432/430/426/425/420 User Guide options image adjustment 22 image quality 20 options image shift 27 options inserts 42 job assembly 48 n up 36 original input (DC420) 22 original size 22 original size options 23 output 10 output format 34...
  • Page 456 17 erase 12 options image adjustment 7 internal address book 6 login guest and network Xerox Document Centre 440/432/430/426/425/420 User Guide authenticated access login,guest access 14 login,network authenticated access 15 manual e-mail address 3 original size 8...
  • Page 457 Xerox Document Centre 440/432/430/426/425/420 User Guide scanning 13 erase, copy 29 erase, e-mail 12 erase, network scanning 13 expert image quality options, copy 29 expert image quality setup 31 expert image quality, copy 28 failed fax files setup (DC420) fault clearance procedure 2...
  • Page 458 (GFI) group dial directory, fax 40 hash button 24 help (?) button 24 high capacity feeder loading 10 Xerox Document Centre 440/432/430/426/425/420 User Guide high capacity feeder (HCF) 10 high capacity feeder specifications 5 hints, conventions 5...
  • Page 459 Xerox Document Centre 440/432/430/426/425/420 User Guide properties features 9 properties tab 8 public & private repositories 15 queue tab 6 scan to fax 27 scan to file 24 scan with local copy 27 services tab 4 standard features 2 status tab 7...
  • Page 460 18 machine status button 19 more fax features, server fax more features, fax 55 n up, copy 36 Xerox Document Centre 440/432/430/426/425/420 User Guide network scanning 2 authentication mode 22 basic image quality 9 options documen tnamer 16...
  • Page 461 Xerox Document Centre 440/432/430/426/425/420 User Guide access 23 network scanning authentication-logging off 25 network scanning setups 94 network scanning, changing authentication service 24 next destination, fax 10 notes, conventions 5 ordering supplies 2 orientation, conventions 3 orientation, sides imaged, copy...
  • Page 462 9 completed scan jobs 27 completed scan jobs, e- mail 20 Xerox Document Centre 440/432/430/426/425/420 User Guide fax queue 63 print 6 print queue, copy 53 scan 26 scan, e-mail 19...
  • Page 463 Xerox Document Centre 440/432/430/426/425/420 User Guide scan 1 added features 7 scan queue 26 scan to fax, internet services scan to file, internet services 24 scan with local copy, internet services 27 scanning with internet services secure fax receive setup 65...
  • Page 464 44 fax report options 47 fax setups 34 fax terminal options 38 files for polling 56 Xerox Document Centre 440/432/430/426/425/420 User Guide if file already exists 95 image quality 28 incoming fax options 63 internal auditron 69...
  • Page 465 Xerox Document Centre 440/432/430/426/425/420 User Guide priority 14 protocol setups 96 public repository 1,2,3,4 95 receive header print 65 receive reduction 44 redial management 59 reduce/enlarge 26 report languages 15 resend count 62 resolution 50 ring volume 64 secure fax receive 65...
  • Page 466 (stop) button 24 power save indicator light start button 24 telephone, fax 13 template and template list, network scanning 4 template management, Xerox Document Centre 440/432/430/426/425/420 User Guide internet services 16 template operations, internet services 23 template pools, internet services 16...

This manual is also suitable for:

Document centre 425Document centre 426Document centre 440Document centre 430Document centre 432

Table of Contents