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Xerox 2045e Operating Instructions Manual

Printer/scanner unit, printer reference 2.
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Printer/Scanner Unit
Setting Up the Printer Driver and Canceling a Print Job
1
Using the Document Server
2
Sample Print/Locked Print
3
4
Troubleshooting
Printer Features
5
Appendix
6
For safe and correct use of this machine, please be sure to read the Safety Information in the
"General Settings Guide" before you use it.
Type 2045e

Operating Instructions

Printer Reference 2

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   Summary of Contents for Xerox 2045e

  • Page 1: Operating Instructions

    Using the Document Server Sample Print/Locked Print Troubleshooting Printer Features Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide" before you use it. Type 2045e Operating Instructions...
  • Page 2 ® Ethernet is a registered trademark of Xerox Corporation. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH company limited.
  • Page 3: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...1 How to Read This Manual ...3 1. Setting Up the Printer Driver and Canceling a Print Job Accessing Printer Properties... 5 Windows 95/98/Me - Accessing Printer Properties ... 5 Windows 2000/XP - Accessing Printer Properties ... 6 Windows NT 4.0 - Accessing Printer Properties ...
  • Page 4 5. Printer Features Printer Features Menu ... 35 Adjusting Printer Features... 37 Printer Features Parameters...38 Paper Input...38 List/Test Print ... 38 Maintenance... 41 System ...42 Host Interface... 44 PCL Menu ... 45 PS Menu ...46 6. Appendix Finisher ... 47 Staple ...48 Staple Position ...48 Stapling Precautions ...50...
  • Page 5: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
  • Page 6 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
  • Page 7: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
  • Page 9: Setting Up The Printer Driver And Canceling A Print Job

    1. Setting Up the Printer Driver and Canceling a Print Job Accessing Printer Properties Windows 95/98/Me - Accessing Printer Properties Changing default settings A A A A On the [Start] menu, point to [Set- tings], and then click [Printers]. The [Printers] window appears. B B B B Click the icon of the machine w h o s e d e f a u l t y o u w a n t t o...
  • Page 10: Windows 2000/xp - Accessing Printer Properties

    Setting Up the Printer Driver and Canceling a Print Job Windows 2000/XP - Accessing Printer Properties Changing default settings - Printer properties Limitation ❒ Changing machine settings re- quires Manage Printers permis- sion. Members of Administrators and Power Users groups have Manage Printers permission by de- fault.
  • Page 11: Windows Nt 4.0 - Accessing Printer Properties

    C C C C On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. D D D D Make the settings you require, and then click [OK]. Note ❒ Settings you make here are used as default for all applications. Making settings from an application To make settings for a specific appli- cation, open the [Print] dialog box...
  • Page 12 Setting Up the Printer Driver and Canceling a Print Job D D D D Make the settings you require, and then click [OK]. Note ❒ Normally you do not have to change the “Form to Tray As- signment” settings on the [De- v i c e S e t t i n g s ] t a b i n t h e PostScript 3 printer driver.
  • Page 13: Macintosh - Setting Up For Printing

    Macintosh - Setting Up for Printing Making paper settings from an application A A A A Open the file you want to print. B B B B On the [File] menu, click [Page Set- up]. The [AdobePS Page Setup] dialog box appears.
  • Page 14: Canceling A Print Job

    Setting Up the Printer Driver and Canceling a Print Job Canceling a Print Job Windows - Canceling a Print A A A A Double-click the printer icon on the Windows taskbar. A window appears, showing all print jobs currently queued for printing.
  • Page 15: Macintosh - Canceling A Print Job

    Note ❒ You cannot stop printing data that has already been proc- essed. For this reason, printing may continue for a few pages after you press [Job Reset]. ❒ A print job containing a large volume of data may take con- siderable time to stop.
  • Page 16 Setting Up the Printer Driver and Canceling a Print Job...
  • Page 17: Using The Document Server

    2. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want. Limitation ❒ Applications with their own drivers, such as PageMaker, do not support this function.
  • Page 18 Using the Document Server ❒ The Document Server also stores files scanned using the Automatic Docu- ment Feeder (ADF) or exposure glass. You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk. For how to delete stored files, see General Settings Guide.
  • Page 19: Sample Print/locked Print

    3. Sample Print/Locked Print Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remain- ing sets can be printed or canceled us- ing the machine's control panel. This can reduce misprints due to mistakes in content or settings.
  • Page 20 Sample Print/Locked Print C C C C On the machine's control panel, press the { { { { Printer} } } } key to display the Printer screen. D D D D Press [View Sample Print jobs]. A list of the sample print files stored in the machine appears.
  • Page 21: Deleting A Sample Print File

    Deleting a Sample Print File If you are not satisfied with the sam- ple printout, you can delete the sam- ple print file, revise it and print it again until the settings are suitable. A A A A Press the { { { { Printer} } } } key to display the Printer screen.
  • Page 22: Locked Print

    Sample Print/Locked Print Locked Print Use this function to maintain privacy when printing confidential docu- ments on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display pan-...
  • Page 23: Deleting Locked Print Files

    A list of stored locked print files appears. The following items also appear: • User ID: The user ID set up by the printer driver. • Date/Time: The date and time when the job was sent from the computer. E E E E Select the file you want to print by pressing it.
  • Page 24: Checking The Error Log

    Sample Print/Locked Print F F F F Press [Yes]. After the file has been deleted, the file list screen returns. Note ❒ If you do not want to delete the file, press [No]. ❒ If you forget your password, se- lect [Unlock] from [V V V V Temporarily Unlock Files] in [Password Manage- ment for Stored Files] on the [Key...
  • Page 25: Form Feed

    Form Feed This section gives instructions for op- erating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Limitation ❒ The tray cannot be changed if the following functions are set for it: •...
  • Page 26: Canceling Form Feed

    Sample Print/Locked Print Canceling Form Feed A A A A Press [Reset]. Delete the stored print job, and then cancel form feed. B B B B Press [Reset Current Job] or [Reset All Jobs]. • [Reset Current Job]: cancels the print job currently being proc- essed.
  • Page 27: Troubleshooting

    Error & Status Messages on the Display Panel This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see ‘Turning On the Power’, General Set- tings Guide.
  • Page 28 Troubleshooting Messages/Second messages DIMM has a problem. Driver setting error. (Memo- Duplex has been cancelled. Ethernet board has a prob- lem. Exceeded max capacity of document server. Cannot stored. Exceeded max number of files of document server. Can- not stored. Exceeded max number of pages of document server.
  • Page 29 Messages/Second messages Exceeded max. pages. Collate The maximum number of pag- is incomplete. es has been exceeded for colla- tion. Finisher is in use for another The finisher is in use by anoth- function. Please wait. er function, such as the copier function.
  • Page 30 Troubleshooting Messages/Second messages NV-RAM has a problem. Output tray has been changed. Paper in duplex unit. Open cover and remove paper. Paper in staple tray. Open fin- isher cover and remove pa- per. Parallel I/F board has a prob- lem. Print overrun.
  • Page 31 Messages/Second messages RPCS syntax error. Bidirectional transmission may not be working properly, or the RPCS™ printer driver settings may not be correct. Selected paper tray is in use The specified paper tray is in for another function. Please use by another function, such wait.
  • Page 32: The Machine Does Not Print

    Troubleshooting The Machine Does Not Print Possible Cause Is the power on? Is the machine online? Does the printer function status indicator stay red? Is there a warning status or error message on the dis- play panel? Can you print a configura- tion page? Is the interface cable con- nected securely to the ma-...
  • Page 33 Possible Cause When using wireless LAN, Check access point settings when in infrastructure mode. Depend- is the access point correctly ing on the access point, client access may be limited by MAC ad- set? dress. Also, check there are no problems in transmission between access point and wired clients, and between access point and wireless cli- ents.
  • Page 34 Troubleshooting Problem Is the Data In indicator blinking or lit after starting the print job? Solutions If not, data is not being sent to the machine. ❖ ❖ ❖ ❖ When the machine is connected to the computer using the interface cable Check the machine port settings are correct.
  • Page 35: Other Printing Problems

    Other Printing Problems Problem The print on the If [Toner Saving] is selected on the [Print Quality] tab in the printer driver, the entire page is fad- entire page will be faded when printed. See the printer driver Help. Print is smudges. Settings for thick paper have not been made when printing on thick paper.
  • Page 36 Troubleshooting Problem A print instruc- User code management may have been set. Ask the administrator about tion was issued valid user codes. To print, the user code must be entered from the printer from the compu- driver. ter, but printing did not start.
  • Page 37 Problem It takes too much The data is so large or complex that it takes time to process. If the Data In time to resume indicator is blinking, data is being processed. Simply wait until printing printing. resumes. The machine was in Energy Saver mode. To resume from Energy Saver mode, it has to warm up, and this takes time.
  • Page 38 Troubleshooting Problem No transmission Check using the following procedure: when using 1394 interface connec- tion Printing stops and Follow the one of the procedures below: a paper error is • Press [Job Reset] on the display panel to stop printing. Place the custom displayed if the custom size paper •...
  • Page 39: Printer Features

    Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • Paper Input • List/Test Print • Maintenance • System •...
  • Page 40 Printer Features Menu System See p.42 “System”. Host Interface See p.44 “Host Interface”. PCL Menu See p.45 “PCL Menu”. PS Menu (optional) See p.46 “PS Menu”. Appears when the PostScript 3 unit (optional) is installed. Appears when the finisher (optional) is installed. Default Print Error Report Auto Continue...
  • Page 41: Adjusting Printer Features

    Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.
  • Page 42: Printer Features Parameters

    Printer Features Printer Features Parameters Paper Input ❖ ❖ ❖ ❖ Bypass Paper Size The size of the paper set in the by- pass tray. Reference For more information about pa- per sizes that can be set in the bypass tray, see General Settings Guide.
  • Page 43 Interpreting the configuration page System Reference ❖ ❖ ❖ ❖ Unit Number Displays the serial number assigned to the board by its manufacturer. ❖ ❖ ❖ ❖ Total Memory Displays the total amount of memory (SDRAM) installed on the printer. ❖...
  • Page 44 Printer Features System Displays the settings made under the System menu. Reference p.42 “System” PCL Menu Displays the settings you made under PCL Menu. Reference p.45 “PCL Menu” PS Menu Displays the settings you made under PS Menu. Reference p.46 “PS Menu” Host Interface Displays the settings you made under the Host Interface menu.
  • Page 45: Maintenance

    Maintenance ❖ ❖ ❖ ❖ Menu Protect This procedure lets you protect menu settings from accidental change. It makes it impossible to change menu settings with normal procedures unless you perform the required key operations. In a net- work environment, only adminis- trators can make changes to menu settings.
  • Page 46: System

    Printer Features Temporarily canceling Menu Protect When you select protected items in Printer Features, a screen for entering the access codes appears. When this happens, enter the correct access codes using the number keys, and then press [OK]. Menu Protect is then temporarily canceled.
  • Page 47 ❖ ❖ ❖ ❖ Copies You can specify the number of print sets. This setting is disabled if the number of pages to print has been specified with the printer driver or another command. • 1 to 999 by 1 Note ❒...
  • Page 48: Host Interface

    Printer Features ❖ ❖ ❖ ❖ Letterhead Setting You can rotate original images when printing. When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto let- terhead or preprinted paper re- quiring orientation.
  • Page 49: Pcl Menu

    PCL Menu ❖ ❖ ❖ ❖ Orientation You can set the page orientation. • Portrait • Landscape Note ❒ Default: Portrait ❖ ❖ ❖ ❖ Form Lines You can set the number of lines per page. • 5 to 128 by 1 Note ❒...
  • Page 50: Ps Menu

    Printer Features ❖ ❖ ❖ ❖ Extend A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). • On • Off Note ❒ Default: Off ❒ When the setting is On, the width will be 8/ inches. ❖...
  • Page 51: Appendix

    Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.48 “Staple”. To use the punch function, see p.52 “Punch”.
  • Page 52: Staple

    Appendix Staple With the optional finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: Print Data Paper Orientation on the Machine Direction...
  • Page 53 Print Data Staple Paper Orientation on the Machine Direction Position Top Left Slant Vertical Top Right Slant Top Left Top Right 2 at Top 2 at Left 2 at Right 2 at Center Top Left Slant Horizontal Top Right Slant Top Left Top Right 2 at Top...
  • Page 54: Stapling Precautions

    Appendix Stapling Precautions Limitation ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cannot be done when paper is fed from the bypass tray. ❒ You cannot interrupt the current job with a job for another function requiring stapling or collating.
  • Page 55 ❒ Staple printing will be canceled under the following conditions: • If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specifications”, General Settings Guide. • If a paper size that cannot be stapled is selected. For information about pa- per sizes that can be stapled, see “Specifications”, General Settings Guide.
  • Page 56: Punch

    Appendix Punch With the optional finisher installed, holes can be punched into printed output. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: Paper Orientation Print Data on the Machine Direction Vertical...
  • Page 57: Punching Precautions

    Punching Precautions Limitation ❒ Punching cannot be done when paper is fed from the bypass tray. Note ❒ If you cannot make punch settings even with the finisher installed, options may not be set correctly in the printer driver. Correct option settings in the printer driver.
  • Page 58: Collate

    Appendix Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate: ❖...
  • Page 59 Note ❒ You can set Collate in the RPCS™ printer driver. • If you cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings. For details, see the printer driver Help. ❒...
  • Page 60: Spool Printing

    Appendix Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.
  • Page 61 - Setting Spool Printing Spool Printing can be set using telnet or a Web browser. • Using a Web browser Click [Configuration], and then click [General]. Set [Spool Printing] to [Enable]. See Network Guide or Help for more information. • Using telnet Type in “spoolsw spool on”...
  • Page 62: Covers

    Appendix Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Reference For printing methods, see the printer driver Help. Limitation ❒ To use this function, Collate must be set. Rotating Collate cannot be set. Note ❒...
  • Page 63 • Blank ❖ ❖ ❖ ❖ Front/Back covers Prints the first and last page of the document as the cover and back cover pag- • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
  • Page 64: Slip Sheets

    Appendix Slip Sheets ❖ ❖ ❖ ❖ Inserting a slip sheet between each page • Print • Blank ❖ ❖ ❖ ❖ Inserting a slip sheet between OHP transparencies • Print • Blank GPAY019E GPAY020E 2 2 2 GCPY021E GCPY022E...
  • Page 65 Slip Sheets Note ❒ Collate cannot be set when using slip sheets. ❒ Slip sheets cannot be inserted while duplex printing. ❒ The slip sheet should be the same size and orientation as the main paper. ❒ The same paper feed tray cannot be set for the main paper and slip sheets.
  • Page 66: Chaptering

    Appendix Chaptering A specified page is printed on the same side as the first page, like a book. Also, you can insert slip sheets before specified pages, and select whether or not to print onto slip sheets. Limitation ❒ This function is available with the PCL and RPCS™ printer driver. Reference For printing methods, see the printer driver Help.
  • Page 67 • Print on front side only Prints on the front side of slip sheets even if duplex printing is selected. • Blank Note ❒ The slip sheet should be the same size and orientation as the main paper. ❒ If Auto Tray Select is set as the paper feed tray for the main paper, paper will be delivered from a tray containing paper in the K orientation.
  • Page 68: User Defined Pages

    Appendix User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL printer driver only. ❒ If [Document Server] is selected under [Job Type], User Defined Page cannot be used.
  • Page 69: System Settings (parallel Connection)

    System Settings (Parallel Connection) Interface Settings/Parallel Interface ❖ ❖ ❖ ❖ Parallel Timing Specifies the timing for the parallel interface. Normally, you do not need to change this setting. • ACK inside • ACK outside • STB down Note ❒ Default: ACK outside ❖...
  • Page 70: Specifications

    Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Resolution Printing speed Interface Network protocol Printer language Fonts Memory Hard disk Specifications PCL 6 : 600 dpi PCL 5e: 300 dpi, 600 dpi RPCS™...
  • Page 71: Options

    Component Specifications Operating systems sup- Windows 95/98/Me ported by this machine Windows 2000 Windows XP Windows NT 4.0 Mac OS 8.6 to 9.2 Mac OS X Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Catego- ry/Type5) cable. To use NetBEUI, use the SmartNetMonitor port. Options Limitation ❒...
  • Page 72 Appendix ❖ ❖ ❖ ❖ Data transfer speed: Maximum 400 Mbps ❖ ❖ ❖ ❖ Connectable number of devices on a bus: Maximum 63 ❖ ❖ ❖ ❖ Allowed cable hops on a bus: Maximum 16 ❖ ❖ ❖ ❖ Power supply: Non external power supply Cable Power repeated (IEEE 1394a-2000 compliant) IEEE 802.11b Interface Kit Type B...
  • Page 73 USB2.0 Interface Board Type A ❖ ❖ ❖ ❖ Transmission spec: Based on USB 2.0 ❖ ❖ ❖ ❖ Data transfer speed: High Speed: 480 Mbps Full Speed: 12 Mbps ❖ ❖ ❖ ❖ Supported operating system: Windows 98 SE/Me, Windows 2000/XP, Mac OS 9.x, Mac OS X Classic Note ❒...
  • Page 74: Index

    INDEX Canceling a job Macintosh , 11 Windows , 10 Chaptering , 62 Collate , 54 Configuration page , 38 Control panel locked print , 15 printer features, adjusting , 35 sample print , 15 Covers , 58 Data In indicator , 30 , 32 , 33 Display panel error messages , 23 Document Server , 13...
  • Page 75 Troubleshooting , 23 error messages , 23 machine does not print , 28 other printing problems , 31 status messages , 23 USB2.0 Interface Board Type A , 69 Windows canceling a job , 10 Windows 2000/XP printer properties, printer driver , 6 Windows 95/98/Me printer properties, printer driver , 5 Windows NT 4.0...
  • Page 76 B654-8620...
  • Page 77 Copyright © 2003...
  • Page 78 GB GB B654-8620...

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