Department Code Setting - Toshiba DP125F Operator's Manual

Department Code Setting

Department Code operation is
1
used to monitor the facsimile's
activity when shared between
multiple users or workgroups.
Press:
This feature is especially useful
when billing departments based
on machine usage.
When Department Code opera-
tion is enabled, access to the
facsimile is restricted to 99 valid
department code passwords.
Each department code will be
assigned a 5-digit department
code password. These pass-
words must be entered each
time a user wishes to send a
facsimile, make copy, print a de-
partment journal, etc.
There are two types of Depart-
ment Codes, Master and Indi-
vidual. The Master Code is used
as a supervisor level code to
add, delete and modify Indi-
vidual Codes.
The Master Code is also used to
print the Department Code List
and Master Journals that con-
tain all machine activity.
The Individual Codes are used
to gain an access to basic ma-
chine functions and operations.
The Department Code can be
used to print Journals which
only show the activity under that
code.
Display the
2
Enable/Disable the Department Code Function
DEPARTMENT CODE
Menu
Enable or Disable the Depart-
ment Code function.
+
+
+
If "YES" is selected, the follow-
ing Master Code Entry screen is
+ displayed.
MASTER CODE ENTRY
DEPT NBR=
DEPT NAME=(MAX20)
ENTER NAME
DEPT CODE ENTRY
1.YES
DEPT NAME=(MAX20)
2.NO
The screen to enter the Master
Department Name is displayed.
The data on the top row indi-
cates that it is in the Character
Entry mode. Continue to the fi-
nal step.
If "NO" is selected, "OPERA-
TION COMPLETED" will be dis-
played.
If the Department Code function
has ever been set before, the
following screen is displayed.
To recover
DEPT CODE ENTRY
(for YES-Enable)
1.RECOVER OLD DATA
2.NEW
(for NO-Disable)
Code data previously set, press:
To set new Department codes,
press:
01
After 2 seconds:
3
Enter the Master
Department Name
Department Code NBR. 01 is
fixed as the Master Department
Code. Enter the Master Depart-
the Department ment Name. See page 36 if you
need help selecting characters.
When the name is correctly dis-
played on the LCD display,
press:
The entered name is displayed
on the bottom row.
MASTER CODE ENTRY
DEPT NBR=
ABC Master
MASTER CODE ENTRY
DEPT NBR=
MASTER CODE=
01
nDept.
After 2 seconds:
01
55
55