Page 1 MODEL UX-460 FACSIMILE OPERATION MANUAL 1. Installation 2. Using the Answering Machine 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11. Troubleshooting...
Page 2 Space is also provided for other relevant information. Model Number _____________________________________________________________ Serial Number _____________________________________________________________ Date of Purchase ___________________________________________________________ Place of Purchase __________________________________________________________ ® As an NERGY partner, SHARP has deter- mined that this product meets the guidelines for energy efficiency. FOR YOUR RECORDS ® NERGY...
Page 3 Reception modes Resolution Note: The facsimile machine is Year 2000 compliant. * Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only). Welcome, and thank you for...
Page 4 Power consumption Dimensions Weight As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.
Page 5: Important Safety Information
Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.
Page 6 Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible.
Page 7: Table Of Contents
Table of Contents Installation Unpacking Checklist ........7 A Look at the Operation Panel .
Page 8 Special Functions Caller ID (Requires Subscription from Telephone Company)..88 Distinctive Ring (Requires Subscription from Telephone Company) . 93 Broadcasting ..........95 Cover Sheet .
Page 9: Installation
Installation Unpacking Checklist Before setting up, make sure you have all of the following items. Original document support Handset Handset cord Gears (4) Imaging film (initial starter roll) If any are missing, contact your dealer or retailer. Paper tray extension Rapid key labels Operation...
Page 10: A Look At The Operation Panel
A Look at the Operation Panel A Look at the Operation Panel PQRS SPEED DIAL key Press this key to dial a 2-digit Speed Dial number. REDIAL key Press this key to automatically redial the last number dialed. REPEAT key Press this key to repeat playback of a message.
Page 11 RECEPTION MODE key Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode. RESOLUTION key Press this key to adjust the resolution and contrast before sending or copying a document. VOLUME keys Press these keys to adjust the volume of the handset when the handset is lifted, the volume of the speaker when the SPEAKER key has been...
Page 12 A Look at the Operation Panel DELETE key Press this key to erase recorded messages. STOP key Press this key to cancel operations before they are completed. START/MEMORY key Press this key to send or receive a document, or to scan a document into memory before sending it.
Page 13: Connections
Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Keep dust away from the machine. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
Page 14 Connections Handset Connect the handset as shown and place it on the handset rest. The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to...
Page 15 Power cord Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on...
Page 16: Telephone Line Cord
Connections Telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Comments: Your fax is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax for pulse dialing by changing Option Setting 8.
Page 17 Trays Attach the paper tray extension. Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Connections Note: The original document support...
Page 18 Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET jack on the fax. Remove the seal covering the TEL. SET jack. Connect the extension phone line to the TEL. SET jack.
Page 19: Loading The Imaging Film
Pull the green release on the right side of the machine forward, and open the print compartment cover. Loading the Imaging Film When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages.
Page 20 Loading the Imaging Film If you are installing the imaging film for the first time, go to Step 6. Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. Remove the used film from the cartridge.
Page 21 Loading the Imaging Film Remove the new roll of imaging film from its packaging. Do not yet remove the band that holds the rolls together. Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
Page 22 Loading the Imaging Film Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.
Page 23 When to replace the imaging film Replace the imaging film when the display shows: FILM END Use the following imaging film, which is available from your dealer or retailer: Sharp UX-3CR Imaging Film Loading the Imaging Film Click! Display shows: INITIALIZE FILM...
Page 24: Loading Printing Paper
Loading Printing Paper Loading Printing Paper You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading. Paper from 16 to 20 lbs. (60 to 75 g/m Letter size: 60 sheets Paper from 20 to 24 lbs.
Page 25 Push the paper release plate back down. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams. The fax has been set at the factory to scale the size of received faxes to letter size paper.
Page 26 Loading Printing Paper Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys: FUNCTION The display will show:...
Page 27: Entering Your Name And Fax Number
Entering Your Name and Fax Number Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time. Important! The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send.
Page 28 Entering Your Name and Fax Number Press the # key twice: The display will show: Press the START/MEMORY key. The display will show: Enter your fax number by pressing the number keys. Up to 20 digits can be entered. To insert a space between digits, press the # key. If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake and then enter the correct number.
Page 29 Up to 24 characters can be entered. To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter. Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 PQRS SYMBOLS...
Page 30: Setting The Date And Time
Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. Note: The imaging film and printing paper must be loaded before the date and time can be set.
Page 31 Press the START/MEMORY key. The currently set date will appear in the display. Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.). To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.
Page 32 Setting the Date and Time Press the START/MEMORY key to start the clock. The display will show: Press the STOP key to return to the date and time display. Daylight Saving Time If desired, you can have the clock move forward and backward automatically at the beginning and end of Daylight Saving Time.
Page 33: Selecting The Reception Mode
Selecting the Reception Mode Your fax has three modes for receiving incoming calls and faxes: TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine’s handset or an extension phone connected to the same line.
Page 34: Volume Adjustment
Volume Adjustment Volume Adjustment Speaker Press the SPEAKER key. Press the UP or DOWN key. When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys.
Page 35 Handset Lift the handset. Press the UP or DOWN key. DOWN When the display shows the desired volume level, replace the handset. Ringer Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) The ringer will ring once at the selected level, then the date and time will reappear in the display.
Page 36: Using The Answering Machine
Using the Answering Machine The UX-460’s built-in answering machine allows you to receive both voice messages and fax transmissions while you are out. To use the answering machine, record an outgoing message and then set the reception mode to TAD when you go out.
Page 37 Press the START/MEMORY key. Press 1 to select GENERAL. (If you are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.) Pick up the handset, press the START/MEMORY key, and speak into the handset. The outgoing message can be up to 60 seconds long.
Page 38 If you need to change it, simply repeat the recording procedure. Note: If an extension phone is connected to the UX-460, an outgoing message cannot be recorded, played, or deleted while the extension phone...
Page 39: Operating The Answering Machine
When the reception mode is set to TAD, the UX-460 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations in this chapter.)
Page 40 Operating the Answering Machine Listening to received messages When you return, the display will show the number of messages recorded. Listen to the messages as follows: Press the PLAY/SKIP key. If you only want to listen to new messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds.
Page 41 Using the REC/MEMO key You can use the REC/MEMO key to record telephone conversations and messages for other users of the UX-460. These will be played back together with any incoming messages when the PLAY/SKIP key is pressed.
Page 42 Operating the Answering Machine Date and time of ICMs You can check the date and time of your received messages by pressing the panel keys as shown below. The dates and times are also shown in the Message List, which can be printed out as described in Chapter 9.
Page 43: Optional Answering Machine Settings
Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message.
Page 44 Most callers will hang up before it answers; however, when you call the UX-460 from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations in this chapter).
Page 45 Calling Party Control detection When a caller hangs up, the central telephone exchange will issue a signal called a Calling Party Control (CPC) signal. The built-in answering machine has been set to detect this signal, and this allows it to immediately stop recording when a caller hangs up, thereby saving memory space and freeing you from having to listen to long periods of silence when you play back your messages.
Page 46 Optional Answering Machine Settings OGM only mode If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialing.) Press these keys: The display will show:...
Page 47: Transfer Function
You can also perform any of the remote operations described in the previous section. Note: When you hang up after a transfer call, the UX-460 will not immediately resume normal operation. If you want the UX-460 to accept calls immediately after a transfer call, enter "...
Page 48 Transfer Function Press the START/MEMORY key. Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys. Press the START/MEMORY key and then the STOP key. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call.
Page 49 Turning the Transfer function on and off Press these keys: The display will show: Press these keys: The display will show: Press 1 to turn the Transfer function on, or 2 to turn it off. Press the STOP key. FUNCTION T.A.D.
Page 50: Override Ringing
This function allows selected callers using a tone dial telephone to override the answering machine’s outgoing message and cause the UX-460 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.
Page 51 Overriding the answering machine Your callers should follow the steps below to override the answering machine. Your caller calls the UX-460 from a tone dial telephone. When the outgoing message begins, they should press the "#" key on their telephone.
Page 52: Remote Operations
Remote Operations Remote Operations You can call the UX-460 from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To perform remote operations, you must first program a remote code number.
Page 53 Toll Saver When you call the UX-460 to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages. This allows you to save money on telephone charges, particularly if you are calling long distance.
Page 54 Note: You can also access the UX-460 for remote operation when the reception mode is set to FAX. In this case, call the UX-460, press the "#" key immediately after it answers (before you hear the fax tone), and then continue from Step 2 below.
Page 55 While the messages are playing, you can do any of the following: Repeat: To listen to a message a second time, press "2" and "#" on the telephone before that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message.
Page 56 UX-460 to resume normal operation immediately, press " before hanging up (in some cases, particularly when the Transfer function is used, the UX-460 may not accept new calls for one or two minutes after you hang up unless you first press "...
Page 57 Other remote operations After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone. Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0"...
Page 58 Remote Operations When you hear a short beep, speak into the telephone to record the new message. The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.
Page 59 Recording a "Memo" You can record a "memo" for yourself or other users of the UX-460. The memo will be played back when incoming messages are listened Press " " and "#" on the telephone.
Page 60 Remote Operations OGM only mode To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received). To turn off OGM only mode, press "1", "2", and "#".
Page 61: Sending Documents
Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum 148 mm size...
Page 62 Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. 4 mm Other restrictions The scanner cannot recognize yellow, greenish yellow, or light blue ink. Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.
Page 63: Loading The Document
Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
Page 64 Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. Open the operation panel by grasping the finger hold and pulling up.
Page 65: Resolution And Contrast
Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. Note: The resolution and contrast settings are only effective for transmitting and copying a document. They are not effective for receiving a document.
Page 66 Resolution and Contrast Load the document(s). The document must be loaded before the resolution and contrast can be adjusted. Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
Page 67: Sending A Fax By Normal Dialing
Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) Normal Dialing allows you to listen to the line and make sure the other fax machine is responding.
Page 68 Sending a Fax by Normal Dialing Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. If the other party answers, ask them to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them).
Page 69: Sending A Fax By Automatic Dialing
Sending a Fax by Automatic Dialing You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. To use Automatic Dialing, you must first store the full fax or telephone number in your fax machine.
Page 70 Sending a Fax by Automatic Dialing Storing fax and telephone numbers for Automatic Dialing Press these keys: The display will show: Press 1 to select SET. The display will show: Enter a two-digit Speed Dial number by pressing the number keys (01 to 05 for Rapid Key Dialing, 06 to 45 for Speed Dialing).
Page 71 To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter. Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 Press the START/MEMORY key.
Page 72: Number Keys
Sending a Fax by Automatic Dialing Clearing numbers Press these keys: The display will show: Press 2 to select CLEAR. Enter the Speed Dial number that you want to clear by pressing the number keys. Press the START/MEMORY key. Return to Step 3 to clear another number, or press STOP to exit. Making changes To make changes in a number previously stored, repeat the storing procedure.
Page 73: Rapid Key Dialing
Rapid Key Dialing If the number you want to dial has been stored for Automatic Dialing as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key. Load the document(s). The display will show: READY TO SEND Set the resolution and/or contrast if desired.
Page 74: Speed Dialing
Sending a Fax by Automatic Dialing Speed Dialing Speed Dialing can be used to dial any number that has been stored for Automatic Dialing. Load the document(s). The display will show: READY TO SEND Set the resolution and/or contrast if desired.
Page 75 Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.
Page 76 Sending a Fax by Automatic Dialing Using the HOLD/SEARCH key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key.
Page 77 Press the # key or the through the names (numbers if you pressed 0). Stop when the desired name appears in the display. If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list.
Page 78: Receiving Documents
Receiving Documents Using FAX Mode RECEPTION When the reception mode is set to FAX, the machine will automatically answer all calls on four rings and receive incoming faxes. 4 rings You can change the number of rings on which the machine answers calls by changing Option Setting 2.
Page 79: Using Tel Mode
Using TEL Mode RECEPTION When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset Pick up the handset when the machine rings. If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.
Page 80 Receiving Documents If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key). Make sure that the display shows RECEIVING, then replace the handset.
Page 81 Comments: Your fax will not accept the signal to begin reception (5 loaded in its feeder. If you have set Option Setting 10 to NO and hear a fax tone when you answer the extension phone, you must press 5, phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial phone.
Page 82: Reception Ratio
Receiving Documents Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.
Page 83: Substitute Reception To Memory
Press the STOP key. Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM.
Page 84: Making Copies
Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND Set the resolution and/or contrast if...
Page 85 Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted. Example of three copies each of three originals Sorted (SORT COPY) The display will show: If you are making one copy per original, press the START/MEMORY key.
Page 86 Making Copies Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.
Page 87: Making Telephone Calls
Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. To make or receive a phone call, the power must be on. Pick up the handset or press the SPEAKER key. Listen for the dial tone.
Page 88: Chain Dialing
Making Telephone Calls Comments: While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. The fax may interrupt a voice call received on an extension phone if the reception mode is set to TAD and there is a period of silence during the conversation.
Page 89 Making Telephone Calls Hold You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection.
Page 90: Special Functions
Special Functions Caller ID (Requires Subscription from Telephone Company) If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: To use this function, you must subscribe to a caller identification service from your telephone company.
Page 91 Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.) The display will show: Enter the three digits of your area code. Press the START/MEMORY key to store your area code. The display will show: Press the STOP key to return to the date and time display.
Page 92 Caller ID Display messages One of the following messages will appear while the fax rings if caller information is not available. NO SERVICE CALLER-ID ERROR OUT OF AREA PRIVATE CALL Caller information was not provided by the Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received.
Page 93: Priority Call
Press the key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call. If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.
Page 94 Caller ID Press the keys shown at right. PRIORITY CALL # will appear in the display. Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step Enter the phone number, including the area code, by pressing the number keys (max.
Page 95: Distinctive Ring (Requires Subscription From Telephone Company)
Distinctive Ring (Requires Subscription from Telephone Company) Important: To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. Do not turn on this function if you do not subscribe to a distinctive ring service. Your fax may not be compatible with some distinctive ring services.
Page 96 Distinctive Ring Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function. RING PATTERN 1: RING PATTERN 2: RING PATTERN 3:...
Page 97: Broadcasting
Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines.
Page 98 Broadcasting Press the START/MEMORY key. Transmission will begin. A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.
Page 99: Cover Sheet
Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions until you turn it off.
Page 100 Cover Sheet Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: AUTO PRINT OUT Press the STOP key to return to the date and time display. Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet.
Page 101 Cover Sheet Select a message by entering a number from 1 to 4: 1: URGENT (Example) 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE Dial the receiving machine and transmit the document. Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.
Page 102: Batch Page Numbering
Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.
Page 103 Batch Page Numbering Comments: If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display.
Page 104: Blocking Reception Of Unwanted Faxes
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 11 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.
Page 105 Enter the full number you want to block (max. of 20 digits). Press the START/MEMORY key. Return to Step 3 to enter (or clear) another number, or press STOP to exit. Blocking Reception of Unwanted Faxes (Example) START/MEMORY STOP Step 3 or...
Page 106: Sending Documents From Memory
Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
Page 107 Enter the number of the receiving machine using one of the following methods: Press a Rapid Key. Press the SPEED DIAL key and enter a Speed Dial number. Enter a full telephone number by pressing the number keys. Press the START/MEMORY key if you entered a Speed Dial number or a full number.
Page 108: Polling (Requesting A Fax Transmission)
Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.
Page 109 Being polled (polling standby) To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your machine is on polling standby.
Page 110 Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. Press the keys shown at right. ENTRY MODE will appear in the display.
Page 111: Timer Operations
Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance.
Page 112: To Cancel An Operation
Timer Operations Enter the Speed Dial number of the receiving fax machine. If this is a polling operation, go to Step 10. Press the START/MEMORY key. Adjust the resolution and/or contrast if desired (skip to the next step if you don’t want to change settings).
Page 113 Option Settings The option settings let you customize your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. FUNCTION Setting 1: FINE RESOLUTION PRIORITY This option sets the default resolution (the resolution used if a setting is...
Page 114: Option Settings
Option Settings Setting 2: NUMBER OF RINGS TO ANSWER This option sets the number of rings the fax machine waits before answering an incoming call in FAX reception mode. Enter any number from 1 to 5 rings. Initial setting: 4 FUNCTION Enter a number from 1 to 5...
Page 115 Setting 5: TEL/FAX REMOTE NUMBER If you hear a fax tone when you answer a call on a touch-tone extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, want to use a number other than 5 to begin fax reception. You can enter any number from 0 to 9.
Page 116 Option Settings Setting 7: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows: 1 (ALWAYS PRINT): A report will be printed after each 2 (ERR/TIMER/MEM): A report will be printed after an error, timer 3 (SEND ONLY): 4 (NEVER PRINT): 5 (ERROR ONLY):...
Page 117 Setting 9: DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Enter a number from 1 to 5 to select a pattern. See Distinctive Ring in Chapter 7 for more details. Initial setting: 5 FUNCTION Press...
Page 118 Option Settings Setting 12: POLLING Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key. Initial setting: 2 FUNCTION Setting 13: CALLER ID If you subscribe to a caller ID service and want to use the Caller ID function, press 1 twice, enter your 3-digit area code by pressing the number keys, and then press the START/MEMORY key.
Page 119 Setting 14: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. Initial setting: 2 FUNCTION Press Setting 15: ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations.
Page 120: Printing Reports And Lists
Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.
Page 121 If Option Setting 15 (Auto Print Out) is set to YES, a report will be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) All information is erased after a report is printed out. If automatic print-out is turned off and print-out has not been done manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.
Page 122: Telephone Number List
Printing Reports and Lists COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line Error in Chapter 11. CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have.
Page 123: Passcode List
Printing Reports and Lists Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
Page 124 Printing Reports and Lists Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. Caller ID List This list shows information about your most recent calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.)
Page 125: Tad Program List
TAD Program List This list shows the settings and codes programmed for the answering machine. Message List This list shows information about the messages currently recorded in the answering machine, including the date and time of recording, the length, and the type (ICM, memo, or 2-way). Printing Reports and Lists...
Page 126: Transaction Report
Printing Reports and Lists Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result.
Page 127: Maintenance
Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. Unplug the power cord. Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
Page 128 Maintenance Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. Wipe the print head and roller with denatured alcohol. Caution! Do not use benzene or thinner. Avoid touching the print head with hard objects.
Page 129 Place the imaging film cartridge back in the print compartment. Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Reinsert the paper in the paper tray and push the paper release plate back down.
Page 130: Scanning Glass And Rollers
Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth.
Page 131: Troubleshooting
Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. If you cannot solve the problem, call Sharp’s Customer Assistance Center at 1-800-BE SHARP. Line error Problem LINE ERROR appears in...
Page 132: Dialing And Transmission Problems
TEL. SET jack. If the receiving machine is in manual mode with no attendant, reception will not be possible. If the receiving machine is not a Sharp model, make sure it is G3 compatible. Check the display for error messages.
Page 133: Reception And Copying Problems
Reception and copying problems Problem The fax machine doesn’t receive documents automatically. The power is on, but no reception takes place. The printing paper comes out blank when you try to receive a document. General print quality is poor. The received document is faint.
Page 134 Problems and Solutions The quality of copies is poor and/or black spots appear. Reception/copying is interrupted. A received document or copy prints out in strips. Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes.
Page 135: General Problems
General problems Problem Information cannot be programmed in the fax. Nothing appears in the display. The machine does not respond when you press any of its keys. Automatic document feeding does not work for transmission or copying. Voice calls taken on an extension phone are interrupted by the fax.
Page 136: Messages And Signals
Display Messages Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID. T.A.D. TRANSFER CHECK PAPER SIZE COVER OPEN DOCUMENT JAM FAX RX IN MEMORY FILM END FUNCTION MODE HOLD...
Page 137 LINE IS IN USE MEMORY IS FULL MEMORY PRINTING NO DATA NO # STORED OUT OF PAPER ON HOOK DIAL OVER HEAT PAPER JAMMED READY TO SEND An extension phone connected to the fax is being used. Do not lift the fax’s handset or attempt transmission at this time, as this will interrupt the conversation on the extension phone.
Page 138: Audible Signals
Display Messages RECALLING SEARCH DIAL TOTAL PAGE(S) 01 Audible signals Continuous tone Intermittent tone (3 beeps) Rapid intermittent tone This appears if you attempt to send a fax by automatic dialing and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call.
Page 139: Clearing Paper Jams
Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel.
Page 140 Clearing Paper Jams Clearing jammed printing paper Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
Page 141 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Reinsert the paper in the paper tray and push the paper release plate back down. Clearing Paper Jams...
Page 142: Ordering Parts
1015 NW 52nd Street Ft. Lauderdale, FL 33309 Fox International, Ltd. 23600 Aurora Road Bedford Heights, OH 44146 Andrews Electronics 25158 Avenue Stanford Santa Clarita, CA 91355 Sharp Accessories and Supply Center 2130 Townline Road Peoria, IL 61615 TINSE4007XHZZ TLABH4751XHZZ QCNW-3976XHOW QCNW-3975XHGY DUNTK464BXHWH...
Page 143: Fcc Regulatory Information
If you have any questions or problems which cannot be solved by reading this manual, please contact Sharp’s Customer Information Center. The number is 1-800-BE SHARP. If the equipment is causing harm to the telephone network, your telephone company may ask you to disconnect the equipment until the problem have been resolved.
Page 144: Material Safety Data Sheet
(Name and Telephone Number) U.S.A. Sharp Electronics Corporation Telephone number for information : 1-800-237-4277 Emergency telephone number Canada Sharp Electronics of Canada Ltd. Telephone number for information : 905-890-2100 Emergency telephone number United Sharp Electronics(U.K.)Ltd. Kingdom Telephone number for information : 01923-474013 Section 3.
Page 145 Waste Disposal Method: Section 10. Regulatory Information NFPA Rating (U.S.A.): WHMIS Legislation (Canada): Transport Information: UN No.: Section 11. Other information Reference : SHARP Specific Gravity Solubility in Water Viscosity Color about 250 C for ink not applicable (LEL); not applicable (UEL);...
Page 146: Index
Index Activity Report, 118 Automatic printing, 117 Anti junk fax, 102, 115 Anti Junk Number List, 122 Audible signals, 136 Auto cover sheet, 117 Automatic dialing, 71 Automatic dialing, storing numbers, 68 Batch page numbering, 100 Broadcasting, 95 Caller ID, 88 Caller ID List, 90, 122 Calling Party Control detection, 43 Chain Dialing, 86...
Page 147 Loading printing paper, 22 Loading the document, 61 Memory Sending documents from, 104 Substitute reception to, 81 Message List, 123 Messages Checking date and time, 40 Erasing, 39 Listening to, 38 Listening to remotely, 52 Setting allowed time, 41 Normal Dialing, 65, 85 Number keys, 9 Number of rings in AUTO mode, 112 Option Setting List, 121...
Page 148 Index TEL. LINE jack, 14 TEL. SET jack, 16 Tel/Fax Remote Number, 113 Telephone line cord, 14 Telephone Number List, 120 Telephone, using as, 85 Time, setting, 28 Timer List, 120 Timer operations, 109 Transaction Report, 124 Transaction Report Print Select, 114 Transfer function, 45 Two-in-one printing, 79 Volume keys, 9, 32...
Page 149 REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press 2.
Page 150: Remote Commands
REMOTE COMMANDS PLAYBACK Play messages..Move backward/repeat..Skip forward ... . Stop ....Play new messages only .
Page 151: Limited Warranty
Sharp to the purchaser with respect to the Product, and shall constitute full satisfaction of all claims, whether based on contact, negligence, strict liability or otherwise. In no event shall Sharp be liable, or in any way responsible, for any damages or defects in the Product which were caused by repairs or attempted repairs performed by anyone other than an authorized servicer.
Page 152: Sharp Corporation
SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135 SHARP CORPORATION PRINTED IN THAILAND (TINSE4007XHZZ)

This manual is also suitable for:

Ux 460 - b/w thermal transfer

Sharp UX-460 Operation Manual

1 Installation

2 Using the Answering Machine

3 Sending Documents

4 Receiving Documents

5 Making Copies

6 Making Telephone Calls

7 Special Functions

8 Option Settings

9 Printing Reports and Lists

10 Maintenance

11 Troubleshooting

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