Sharp DX-C401 Quick Start Manual
Sharp DX-C401 Quick Start Manual

Sharp DX-C401 Quick Start Manual

Digital full color multifunctional system
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DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM
Quick Start Guide
Quick Start Guide
Quick Start Guide
Keep this manual close at hand for
reference whenever needed.
MODEL: MX-C311
MX-C401
Before using the machine
Functions of the machine and
procedures for placing originals and
loading paper.
Copying
Using the copy function.
Printing
Using the printer function.
Faxing
Using the fax function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard
drive.
System settings
Configuring settings to make
the machine easier to use.
Troubleshooting
Frequently asked questions and
how to clear paper misfeeds.
DX-C311
DX-C401

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Summary of Contents for Sharp DX-C401

  • Page 1 Quick Start Guide Quick Start Guide Keep this manual close at hand for reference whenever needed. MODEL: MX-C311 DX-C311 MX-C401 DX-C401 Before using the machine Functions of the machine and procedures for placing originals and loading paper. Copying Using the copy function.
  • Page 2: Printed Manuals

    PDF format. For users of the MX-C311/MX-C401 Software Setup Guide Explains the procedures for installing the printer driver and scanner driver. For users of the DX-C311/DX-C401 cautionary Installation Guide Explains the procedures for installing the machine, and the procedures for installing the printer driver and scanner driver.
  • Page 3: Operation Guide

    Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine. Operation Guide For detailed information Convenient methods for using the Operation Guide...
  • Page 4: Checking The Ip Address

    CHECKING THE IP ADDRESS To check the IP address of the machine, print out the all custom setting list in the system settings. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings...
  • Page 5: Accessing The Web Server In The Machine

    ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Recommended Web browsers • Internet Explorer: 6.0 or higher (Windows •...
  • Page 6: Downloading The Operation Guide

    Downloading the Operation Guide The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages. Downloading the Operation Guide. (1) Click [Operation Manual Download] in the menu of the Web page. (2) Select the desired language. (3) Click the [Download] button.
  • Page 7: Table Of Contents

    TABLE OF CONTENTS CHECKING THE IP ADDRESS........2 ACCESSING THE WEB SERVER IN THE MACHINE .
  • Page 8 Printing PRINTING ..........62 CANCELING PRINTING (AT THE MACHINE) .
  • Page 9 Scanning NETWORK SCANNER FUNCTION ......100 BASE SCREEN OF SCAN MODE ......101 SCANNING AN ORIGINAL .
  • Page 11 Before using the machine Before using the machine This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. PART NAMES AND FUNCTIONS .
  • Page 12: Part Names And Functions

    PART NAMES AND FUNCTIONS (1) Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals in this tray when using the automatic document feeder. (3) Operation panel (4) Document glass This is used to scan books and...
  • Page 13: Supplies

    (11) (12) (11) Front cover Open to replace a toner cartridge. (12) Bypass tray Special types of paper and envelopes can be fed from the bypass tray. SUPPLIES (1) Drum cartridges This contains the photosensitive drum that is used to create images for copying and printing.
  • Page 14: Operation Panel

    OPERATION PANEL Image send indicators LINE indicator This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode. DATA indicator When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks.
  • Page 15 Numeric keys Numeric keys These are used to enter the number of copies, fax numbers, and other numbers. [LOGOUT] key ( When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line.
  • Page 16: Using The Touch Panel

    USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below. Mode select keys [COPY] key To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining.
  • Page 17 Using general keys Special Modes Margin Shift Build Card Shot Color Adjustments Job Settings / Print file-01 Paper Select Auto Output 2-Sided Special Modes (1) When the displayed screen is one of two or more screens, use the keys to switch through the screens. (2) When a checkbox indicate that the setting is enabled.
  • Page 18 Checking the status of the machine The touch panel has a key for checking the status of the machine. "Job Status" display This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed).
  • Page 19: User Authentication

    USER AUTHENTICATION When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out. User authentication methods There are two methods for performing user authentication: login by user number and login by login name and password.
  • Page 20: Logging Out

    Logging out When you have finished using the machine, log out. Logging out prevents unauthorized use of the machine. How to log out You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT] key ) functions as a numeric key at this time.
  • Page 21: Home Screen

    (2) Mode select keys Use these keys to switch between copy, image send, document filing, and Sharp OSA modes. (3) Title This shows the title of the home screen. Register frequently used functions in the home screen to quickly and conveniently access those functions.
  • Page 22: Image Check Function (Preview)

    IMAGE CHECK FUNCTION (PREVIEW) The image check function is used to display the content of a received fax or other data in the touch panel. Convenient uses of image check "Printing only faxes that are needed" You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it, allowing you to save paper and toner.
  • Page 23 The content of the data appears here In the touch panel, you can • Scroll the display • Change pages • Change the display magnification Example: The image check screen for a received fax For details on the image check function, see each of the modes in the Operation Guide.
  • Page 24: Placing Originals

    PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass. Using the automatic document feeder When using the automatic document feeder, place the originals in the document feeder tray.
  • Page 25 Place the original in the horizontal orientation, referring to the document glass scale. Portrait original Document glass scale mark 5-1/2" x 8-1/2" (A5) 8-1/2" x 11" (A4) Portrait originals When using the below functions in copy mode, place the original so that the top of the image is to the right.
  • Page 26: Changing Paper In A Tray

    CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals: • Operation Guide, "Paper Tray Settings" in "Chapter 7 - SYSTEM SETTINGS"...
  • Page 27: Loading Paper In A Tray

    Loading paper in a tray To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from 8-1/2"...
  • Page 28: Changing The Tray Settings

    Changing the tray settings When you change the paper in a tray, the tray settings in the system settings must also be changed. SYSTEM SETTINGS System Settings Total Count Default Settings Paper Tray Address Control Settings Printer Condition Document Filing Settings Control System Settings...
  • Page 29 System Settings Tray Settings Tray: Tray 1 Type: Recycled Size: Auto-Inch Paper Property: Print Copy I-Fax Doc. Filing Select settings in the touch panel. (Continued) Cancel (4) Select [Recycled] from the "Type" select box. (5) Make Sure that [Auto-Inch] is selected in the "Size" select box.
  • Page 30: Loading Paper In Bypass Tray

    Loading paper in bypass tray Place paper that is 7-1/4" x 10-1/2" (A5) or smaller in the horizontal orientation. Do not place heavy objects on the bypass tray or press down on the tray. The bypass tray may be damaged, the machine may topple, and injury may result. Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.
  • Page 31 Copying Copying This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes. BASE SCREEN OF COPY MODE ....30 MAKING COPIES .
  • Page 32: Base Screen Of Copy Mode

    BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen. Ready to scan for copy. Color Mode Full Color Exposure Auto Copy Ratio 100% (1) [Color Mode] key Touch this key to change the color...
  • Page 33 (8) Paper select display This shows the size of paper loaded in each tray and the amount of paper remaining The selected tray is highlighted. The tray that is feeding paper is indicated in green. Do not pull out a tray while paper is being fed from the tray.
  • Page 34: Making Copies

    MAKING COPIES This is the most basic procedure for making copies. The side to be scanned must be face up! DOCUMENT IMAGE SEND COPY FILING Ready to scan for copy. Color Mode Full Color Exposure 8½x11 Auto 5½x8½ 8½x14 8½x11 Original Paper Select Copy Ratio...
  • Page 35: Set The Number Of Copies

    Color Mode Full Color Plain 8½x11 Exposure 8½x11 Auto 5½x8½ 8½x14 8½x11 Original Paper Select Copy Ratio 100% Auto 8½x11 8½x11 Plain Select settings in the touch panel. (Continued) Special Modes (5) Make sure that the desired 2-Sided Copy paper size is selected. Output File Quick File...
  • Page 36: 2-Sided Copying (Automatic Document Feeder)

    2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper. The side to be scanned must be face up! Color Mode Full Color...
  • Page 37 Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key. Cancel scanning Cancel copying Correct sets...
  • Page 38: Copying On Special Paper (Bypass Copy)

    COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as heavy paper, and envelopes. This section explains how to load 8-1/2" x 11" heavy paper in the bypass tray. The side to be scanned must be face up! Color Mode Full Color Exposure...
  • Page 39 Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Letter Head Pre-Punched Color Thin Paper Heavy Paper Transparency Envelope Glossy Paper Heavy Paper : 28 - 56 lbs. (106 - 209 g/m Paper Select Bypass Tray Type/Size Setting Type Size 8½x14...
  • Page 40: Selecting A Tray

    Selecting a tray Color Mode Full Color Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% Paper Select Paper Tray 1. 8½x11 Plain 3. 5½x8½ Plain 3. 8½x14 Plain 4. 8½x11 Plain To select paper, touch the [Paper Special Modes Select] key or the image of the 2-Sided Copy...
  • Page 41: Making Color Copies (Color Mode)

    MAKING COLOR COPIES (Color Mode) When color and black & white originals are mixed together, you can have the machine automatically detect whether each original is color or black & white and make each copy accordingly. The procedure for copying with the color mode set to "Auto"...
  • Page 42 Set the number of copies and press the [COLOR START] key. Cancel scanning Cancel copying Correct sets...
  • Page 43: Selecting The Exposure And Image Type

    SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colors such as pencil writing is explained below. The side to be scanned must be face up! Color Mode Full Color Plain...
  • Page 44 Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key. Cancel scanning Cancel copying Correct sets...
  • Page 45: Fitting The Copy Image To The Paper

    FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy a 5-1/2" x 8-1/2" original onto 8-1/2" x 14" paper. The side to be scanned must be face up! Color Mode Full Color Plain...
  • Page 46 Color Mode Full Color Exposure 8½x11 Auto 5½x8½ 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x14 5½x8½ Auto Image Plain Select settings in the touch panel. (Continued) Special Modes (7) Touch the [Auto Image] 2-Sided Copy Plain key. 8½x11 Output File Quick File...
  • Page 47: Enlargement/Reduction (Preset Ratios / Zoom)

    ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%. The side to be scanned must be face up! Color Mode Full Color Plain...
  • Page 48 Copy Ratio Zoom 100% Auto Image XY Zoom Select settings in the touch panel. (Continued) (4) Touch the [50%] key. Touch the preset ratio key that is 200% closest to 55% (the desired ratio). 400% (5) Set the copy ratio to 55% with the increments of 1%, and the increases the ratio in increments of...
  • Page 49: Interrupting A Copy Run (Interrupt Copy)

    INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run. Copies in progress from tray 2.
  • Page 50: Storing Copy Operations (Job Programs)

    STORING COPY OPERATIONS (Job Programs) You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them. Storing a job program Job Programs Press program number.
  • Page 51: Deleting A Job Program

    To store, make selections and press Cancel [OK], to delete, press [Cancel]. Color Mode Full Color Plain 8½x11 Exposure 8½x11 Auto 5½x8½ 8½x14 8½x11 Original Paper Select Copy Ratio 100% Auto 8½x11 Plain Using a job program Job Programs Press program number. Recall Deleting a job program Select settings in the touch...
  • Page 52 Job Programs Press program number. Recall Job Programs Press program number. Recall A job program has been already stored in this location. Cancel Delete Job Programs Press program number. Recall Select settings in the touch Exit panel. (1) Touch the [Store/Delete] tab.
  • Page 53: Special Modes

    SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
  • Page 54: Selecting A Special Mode

    SELECTING A SPECIAL MODE The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same. The side to be scanned must be face up! Color Mode Full Color Exposure...
  • Page 55 Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key. Cancel scanning Cancel copying Correct sets...
  • Page 56: Convenient Copy Functions

    CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Use this function to shift the image on the copy to create binding margins. This function is convenient when you wish to hole punch the copies. Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when making copies of books and other thick originals.
  • Page 57 Copying a large number of originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.
  • Page 58: Repeating Photos On A Copy (Photo Repeat)

    Copying both sides of a card onto one sheet of paper (Card Shot) Use this function to copy the front and reverse side of a card onto one sheet of paper. Printing the date or a stamp on copies (Stamp) Use this function to print the date, a stamp, the page number, or text on copies.
  • Page 59: Copying In The Center Of The Paper

    Copying in the center of the paper (Centering) Use this function to position the copy image at the center of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original. Reversing black and white in a copy (B/W Reverse) This function reverses black...
  • Page 60: Whitening Faint Colors In Copies

    Whitening faint colors in copies (Suppress Background) Use this function to suppress light background areas of a copy image. When making a copy of an original that has a light colored background, this can be used to whiten the background. An image of this function is shown at the end of this manual.
  • Page 61: Mixed Size Original

    Copying originals that are different sizes (Mixed Size Original) For example, even when a 8-1/2" x 11" original is mixed in with 8-1/2" x 14" originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper.
  • Page 63 Printing Printing This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily ® for Windows Vista in Windows OS X v10.4 in Macintosh environments.
  • Page 64: Printing

    PRINTING This section explains the basic procedures for printing. Windows The following example explains how to print a letter size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "Chapter 2 - SETUP IN A WINDOWS ENVIRONMENT"...
  • Page 65 Select print settings. (1) Click the [Paper] tab. (2) Select [Letter]. (3) Click the [OK] button. Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
  • Page 66: Using Printer Driver Help

    Using printer driver help When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows) Open the printer driver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
  • Page 67 To view Help for a specific setting Click the setting that you wish to learn about and press the [F1] key. Help for that setting will appear. *To view Help for a particular setting in Windows 98/Me/NT 4.0/2000/XP/ Server 2003, click the printer driver window and then click the setting.
  • Page 68: Setting The Paper Size

    Macintosh The following example explains how to print a letter size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. To install the printer driver and configure settings in a Macintosh environment, see "Chapter 3 - SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide ("PART 2 SOFTWARE INSTALLATION"...
  • Page 69: Printing A File

    Printing a file Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.) (2) Select print settings.
  • Page 70: Canceling Printing (At The Machine)

    CANCELING PRINTING (AT THE MACHINE) You can cancel a print job if you cancel before printing actually begins. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Computer01 020 / 001 Computer02 020 / 000 0312345678 002 / 000 Copy 002 / 000...
  • Page 71: Selecting Print Settings

    SELECTING PRINT SETTINGS To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 62) for the procedure for opening the printer driver properties window and the basic procedure for printing. Windows The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)"...
  • Page 72 Macintosh The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained.
  • Page 73: Convenient Printer Functions

    CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper (2-sided printing) Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.
  • Page 74 Printing multiple images on one page (N-Up Printing) Use this function to print multiple pages on a single sheet of paper by reducing the size of the print images. This is convenient when you wish to show an overall view of multiple pages or conserve paper.
  • Page 75 The machine also has these functions For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "Chapter 3 - PRINTER" in the Operation Guide. Convenient functions for creating pamphlets and posters • Creating a pamphlet (Pamphlet) • Increasing margin (Margin Shift) •...
  • Page 77 Faxing This section explains the basic procedures for using the fax function of the machine. In addition, special modes that can be used with the fax function are introduced. The facsimile expansion kit is required to use the fax function. BASE SCREEN OF FAX MODE .
  • Page 78: Base Screen Of Fax Mode

    BASE SCREEN OF FAX MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not appear, touch the [Fax] tab. Select fax settings in the base screen. Ready to send.
  • Page 79 (8) [Resend] key / [Next Address] The destinations of the most recent eight transmissions by Scan to E-mail, fax and/or Internet fax (including Direct SMTP addresses) are stored. To select one of these destinations, touch the desired destination. After a destination is selected, this key changes to the [Next Address] key.
  • Page 80: Sending A Fax

    SENDING A FAX The basic procedure for sending faxes is explained below. In fax mode, color originals are sent as black and white images. The side to be scanned must be face up! DOCUMENT COPY IMAGE SEND FILING Ready to send. Scan Internet Fax Address Book...
  • Page 81: Changing The Size Of A Fax

    CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified before transmission. This is convenient when faxing an original that is small and difficult to read. The procedure for faxing both sides of an 8-1/2" x 11" original at 11" x 17" size is explained below.
  • Page 82 Fax/Original Auto Manual 5½x8½ 8½x13 8½x14 8½x11 11x17 8½x13 Fax/Original Scan Size 129% Send Size 8½x11 11x17 2-Sided 2-Sided Tablet Booklet Select settings in the touch panel. (Continued) (5) Touch the [11 x 17] key. (6) Touch the [OK] key. Inch (7) Touch the [OK] key.
  • Page 83: Changing The Exposure

    CHANGING THE EXPOSURE The exposure can be changed as appropriate for the darkness or lightness of the original. The following example explains how to darken light colors in an original to make the image clearer. The side to be scanned must be face up! Scan Internet Fax USB Mem.
  • Page 84: Changing The Resolution

    CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text.
  • Page 85: Storing A Fax Number

    STORING A FAX NUMBER You can store fax numbers in one-touch keys. Stored fax numbers can be retrieved quickly and easily. If you frequently send faxes to the same group of fax machines, the numbers of those fax machines can be stored as a group (multiple fax numbers can be stored in one key).
  • Page 86 Address Book Sort Address Add New AAA AAA BBB BBB Index Switch CCC CCC DDD DDD EEE EEE FFF FFF Sorting Order GGG GGG HHH HHH Search Number III III JJJ JJJ Freq. ABCD EFGH IJKL MNOP System Settings Address Control Address Type: Search Number: (1-999)
  • Page 87: Forwarding Received Faxes (Fax Data Forward)

    FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for Data Forwarding"...
  • Page 88 System Settings Fax Settings Receive Setting: Auto Reception Multiple Set Print Staple Forward Received Data: Execute Transfer the received data to another device? Cancel Select settings in the touch panel. (Continued) (3) Touch the [Execute] key in Cancel "Forward Received Data". (4) Touch the [OK] key.
  • Page 89: Convenient Dialing Methods

    CONVENIENT DIALING METHODS Easy to use one-touch keys and the resend function can be used to prevent dialing errors and save time. One-touch keys A fax number stored in a one-touch key can be retrieved by a simple touch of the key. A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the group.
  • Page 90: Fax Destinations

    Resending The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send.
  • Page 91: Speed Dialing

    Speed dialing When you store an individual key or a group key, a 3-digit search number is assigned to the key. You can select a destination using the number. To check a search number, print the appropriate list in the sending address list menu in the system settings.
  • Page 92 Dialing using the speaker When the speaker is used to dial, fax transmission is started after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Telephone mode.
  • Page 93: Sending The Same Fax To Multiple Destinations

    SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same document/image can be sent to multiple fax mode, scan mode, and Internet fax mode destinations in a single operation. If you frequently send documents/images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key.
  • Page 94 Scan Internet Fax Address Book Original Scan: 8½x11 Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% Condition Settings AAA AAA BBB BBB Address Review DDD DDD CCC CCC Address Entry EEE EEE FFF FFF Global...
  • Page 95: Special Fax Modes

    SPECIAL FAX MODES The special modes can be used for a variety of special-purpose fax transmission jobs. The following pages show the types of fax transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
  • Page 96: Selecting A Special Mode

    SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example.
  • Page 97 Enter the fax number of the receiving fax machine and press the [BLACK & WHITE START] key. Cancel scanning...
  • Page 98: Convenient Fax Functions

    CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when faxing books and other thick originals. Sending the front and reverse sides of a card as a single page (Card Shot) Use this function to send the front and reverse sides of a card as a single page in a single transmission.
  • Page 99 Sending a fax directly from a computer (PC-Fax) A document on a computer can be sent via the machine as a fax. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
  • Page 101 Scanning Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. The Internet fax expansion kit is required to use the Internet fax function.
  • Page 102: Network Scanner Function

    NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes. Scan modes To send an image to an e-mail address, use Scan to E-mail To upload an image to an FTP server, use...
  • Page 103: Base Screen Of Scan Mode

    BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Scan] tab. Select various scan settings in the base screen. Ready to send.
  • Page 104: Scanning An Original

    SCANNING AN ORIGINAL The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. DOCUMENT COPY IMAGE SEND FILING Ready to send. Scan Internet Fax Address Book Original Scan: 8½x11 Address Entry Exposure Auto Send Settings...
  • Page 105 Press the [COLOR START] key or [BLACK & WHITE START] key. Cancel scanning...
  • Page 106: Changing The Exposure And Original Image Type

    CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below. The side to be scanned must be face up! Scan Internet Fax Address Book...
  • Page 107 Select the destination and then press the [COLOR START] key or the [BLACK & WHITE START] key. Cancel scanning...
  • Page 108: Changing The Resolution

    CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution. The side to be scanned must be face up! Scan Internet Fax Address Book...
  • Page 109: Changing The File Format

    CHANGING THE FILE FORMAT The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure for sending a scanned image in full color TIFF format is explained below.
  • Page 110 Scan/File Format File Type Compression Ratio TIFF Medium Encrypt PDF JPEG Programmed JPEG High (1-99) Specified Pages per File Select settings in the touch panel. (Continued) (4) Touch the [TIFF] key. (5) Touch the [High] key. This sets the compression to high. Color/Gray A higher compression ratio creates a smaller file size.
  • Page 111: Storing A Destination

    STORING A DESTINATION The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be retrieved quickly and easily. If you frequently send images to the same group of destinations, those destinations can be stored as a group.
  • Page 112 Address Book Sort Address Add New AAA AAA BBB BBB Index Switch CCC CCC DDD DDD EEE EEE FFF FFF Sorting Order GGG GGG HHH HHH Search Number III III JJJ JJJ Freq. ABCD EFGH IJKL System Settings Address Control Address Type: E-mail Search Number:...
  • Page 113: Convenient Transmission Methods

    CONVENIENT TRANSMISSION METHODS One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available. One-touch key A destination stored in a one-touch key can be retrieved by a simple touch of the key. Scan Internet Fax USB Mem.
  • Page 114 Resending The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send.
  • Page 115 Search number sending When you store an individual key or a group key, a 3-digit search number is assigned to the key. You can select a destination using the number. To check a search number, print the appropriate list in the sending address list menu in the system settings.
  • Page 116: Sending The Same Image To Multiple Destinations (Broadcast Transmission)

    SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key.
  • Page 117 Address Review EEE EEE HHH HHH Select settings in the touch panel. (Continued) (6) Check the destinations and then touch the [OK] key. To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion.
  • Page 118: Special Scan Modes

    SPECIAL SCAN MODES The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
  • Page 119: Selecting A Special Mode

    SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colors in the image (Suppress Background)"...
  • Page 120 This function may not apply if sent by Black & White [Start]. (Mono2 selection) Scan/Special Modes Suppress Background Light areas of the original may be suppressed as background. Select settings in the touch panel. (Continued) (3) Read the displayed message and touch the [OK] key.
  • Page 121: Convenient Scanner Functions

    CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Use this function to erase peripheral shadows that occur when scanning books and other thick originals. Whitening faint colors in the image (Suppress Background) Use this function to suppress light background areas in the scanned image.
  • Page 122 Scanning many originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission.
  • Page 123 Document filing Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions.
  • Page 124: Document Filing

    DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed. Uses of the document filing function Copy Print...
  • Page 125 The document filing function is convenient in these situations Color Mode Full Color Exposure Copy Ratio 100% In this situation... Forms for daily or weekly reports are kept in the office, but they are often used up and you have to print more using the original file.
  • Page 126: Quickly Saving A Job (Quick File)

    QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function. The side to be scanned must be face up! Color Mode Full Color Exposure...
  • Page 127: Appending Information When Storing A File (File)

    APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, and folder can be specified when saving a file. The side to be scanned must be face up! Color Mode Full Color Plain...
  • Page 128 User Name Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Name 8 Name 9 Name 10 Name 11 Name 12 ABCD EFGH IJKL User File Information Confidential Password User Name Name 1 File Name file-01 Main Folder Stored to:...
  • Page 129 Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key. The file is stored on the hard drive at the same time as the copy is made. Cancel scanning Cancel copying Correct sets...
  • Page 130: Saving A Document Only (Scan To Hdd)

    SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Ex Data Access...
  • Page 131 Press the [COLOR START] key or [BLACK & WHITE START] key.
  • Page 132: Printing A Saved File

    PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Ex Data Access...
  • Page 133 System settings System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. For detailed explanations of the system settings, see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide. SYSTEM SETTINGS .
  • Page 134: System Settings

    SYSTEM SETTINGS The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen.
  • Page 135 Settings Fax Data This is used to configure settings for receiving faxes and Receive/Forward Internet faxes, and for forwarding received faxes and Internet faxes. Printer Condition This is used to configure settings for printing without Settings using the printer driver and settings for the printer function.
  • Page 137: Troubleshooting

    Troubleshooting Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds. FREQUENTLY ASKED QUESTIONS ....136 REMOVING MISFEEDS ......142...
  • Page 138: Frequently Asked Questions

    FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centering" special mode of copy mode can be selected to position the copied image in the center of the paper.
  • Page 139 3 Place paper in the bypass tray. 4 Select the bypass tray. From the base screen of copy mode, touch [Paper Select] and then "Bypass tray paper type". Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Letter Head Pre-Punched...
  • Page 140: Printing On Envelopes

    Printing on envelopes 1 Place paper in the bypass tray. 2 Tray Settings. Tray Settings Bypass Type Envelope Size COM-10 Paper Property Disable Staple Fixed Paper Side Disable Duplex Feeding Approved Job Copy Print The procedure for printing on an envelope is explained below.
  • Page 141 3 Select settings in the printer driver. (1) Select the size of the envelope in "Paper Size". (2) Select "Bypass Tray" from "Paper Source" in "Paper Selection". (3) Select [Envelope] in "Paper Type". If needed, select the "Rotate 180 degrees" checkbox ( "Image Orientation"...
  • Page 142: Paper Sizes

    Changing the paper size used for a print When the size of paper specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. 1 Check details on the job. Print Job Scan to Fax Job...
  • Page 143 Adjusting the volume of the ringer Checking the machine's communication record To check the machine's record of communication using the image send function, follow the steps below to print the image sending activity report. The image sending activity report is printed from the system settings (administrator).
  • Page 144: Removing Misfeeds

    REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched, instructions for removing the misfeed will appear.
  • Page 145 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
  • Page 147: Color Balance

    Darker Darker For details on "Color Adjustments", see "[Color Adjustments] KEY" in "Chapter 2 - COPIER" in the Operation Guide. Sharpness Color Balance Intensity Brighter Brighter Soft Soft Sharp Sharp Cyan+ Cyan+ Magenta+ Magenta+ Yellow+ Yellow+ Black+ Black+ Intensity -...
  • Page 148 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 PRINTED IN CHINA This manual has been printed using a vegetable-based 2008K soy oil ink to help protect the environment.

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