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DoseAware Base Station
Package
INSTRUCTIONS FOR USE
Document version 1.2
English

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Table of Contents

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   Summary of Contents for Philips DoseAware Base Station

  • Page 1 DoseAware Base Station Package INSTRUCTIONS FOR USE Document version 1.2 English...
  • Page 2 5684 PC Best The Netherlands Unauthorized copying of this publication may not only infringe copyright but also reduce the ability of Philips Medical Systems to provide accurate and up-to-date information to users. Non-Philips product names may be trademarks of their respective owners.
  • Page 3: Table Of Contents

    2.7.1 Mobile phones and similar RF equipment ....2-6 Modality specific safety.............. 2-7 Network safety, security and privacy.......... 2-8 2.10 Toxic or hazardous substances and elements......2-9 2.11 Equipment label overview............2-10 Contents Document version 1.2 DoseAware Base Station Package...
  • Page 4 Dose information............4-6 4.4.3 Selection summary............4-6 4.4.4 Change PDM options..........4-7 View dose graph................ 4-12 View dose table................4-14 Specify password and language........... 4-15 Using the PDM..................Introduction................5-1 Getting started................5-1 Contents Document version 1.2 DoseAware Base Station Package...
  • Page 5 10.1 PDM radiology ................ 10-1 10.2 PDM memory................10-2 10.3 Base Station memory..............10-2 10.4 Dose data transfer from PDM to Base Station......10-2 10.5 PDM and Base Station/DoseView memories......10-3 10.6 Time management..............10-4 Contents Document version 1.2 DoseAware Base Station Package...
  • Page 6 Contents 10.7 Technical Specifications............. 10-4 10.7.1 Radio communication..........10-4 10.7.2 Base Station..............10-4 10.7.3 PDM................10-5 10.7.4 Cradle................10-5 10.8 Security and privacy requirements..........10-6 Contents Document version 1.2 DoseAware Base Station Package...
  • Page 7: Introduction

    DoseAware System overview with Base Station Package components highlighted Figure 1.1 Legend 1 Base Station 2 PDM rack 3 Ethernet 4 Radio 5 Dose Manager 6 Dose View 7 PDM 8 USB 9 Cradle Introduction Document version 1.2 DoseAware Base Station Package...
  • Page 8: About These Instructions For Use

    N O T E Notes highlight unusual points as an aid to an operator. Introduction Document version 1.2 DoseAware Base Station Package...
  • Page 9: Intended Use Of The Doseaware System

    DoseView, and Cradle in parallel to reading these Instructions for Use. Intended use of the DoseAware System This Philips product is intended to be installed, used and operated only in accordance with the safety procedures and operating instructions given in these Instructions for Use for the purpose for which it was designed.
  • Page 10: Compatibility

    The product described in this manual should not be used in combination with other products or components unless such other products or components are expressly recognized as compatible by Philips Healthcare. (A list of such products and components is available from the manufacturer.) Introduction Document version 1.2...
  • Page 11: Compliance

    W A R N I N G Changes and/or additions to the product that are carried out by persons without the appropriate training and/or using unapproved spare parts may lead to the Philips Medical Systems warranty being voided. As with all complex technical products, maintenance by persons not appropriately qualified and/or using unapproved spare parts carries serious risks of damage to the product and of personal injury.
  • Page 12: System Requirements

    CD delivered in the box together with the Dose Manager package. • The PDMs are described in the PDM Quick Guide, a leaflet that is delivered in the box together with the PDM. Introduction Document version 1.2 DoseAware Base Station Package...
  • Page 13: Safety

    Important safety directions If the DoseAware system is not functioning correct or damage is visible, inform a Philips service engineer, which will take appropriate actions in order not to harm personnel or patients. Handle the hardware and software with care. Make sure that the hardware and software is used and stored in a secured environment to prevent unauthorized access.
  • Page 14: Electrical Safety

    Do not use the product for any purpose other than those for which it is intended. Do not use the product with products other than that which Philips Medical Systems recognizes as compatible. Operation of the product for unintended purposes, or with incompatible products, could lead to fatal or other serious injury.
  • Page 15: Mechanical Safety

    Use of this product in an environment for which it was not designed can lead to fire or explosion. Fire safety Use of electrical product in an environment for which it was not designed can lead to fire or explosion. Safety Document version 1.2 DoseAware Base Station Package...
  • Page 16: Electrostatic Discharge (esd)

    This product contains components that are electrostatic sensitive. Failure to use ESD procedures may cause damage to these components. Such damage to components is not covered by Philips warranties. Connections to sensitive parts are identified by the ESD warning symbol as shown.
  • Page 17: Electromagnetic Compatibility (emc)

    Electromagnetic Compatibility (EMC) This Philips product complies with relevant international and national laws and standards on EMC (electromagnetic compatibility) for this type of product when used as intended. Such laws and standards define both the permissible electromagnetic emission levels from equipment and its required immunity to electromagnetic interference from external sources.
  • Page 18: Mobile Phones And Similar Rf Equipment

    C A U T I O N Portable and mobile RF communications can affect medical electrical equipment. Use caution when using such communication devices within the specified range of medical electrical devices. Safety Document version 1.2 DoseAware Base Station Package...
  • Page 19: Modality Specific Safety

    For correct registration of staff dose data, only use the PDM within designated environment. Philips Medical Systems declares that all CE marked DoseAware products incorporating Radio and Telecoms Terminal Equipment functionality are in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.
  • Page 20: Network Safety, Security And Privacy

    Network safety, security and privacy Customer Role in the Product Security Partnership We recognize that the security of Philips Medical Systems products is an important part of your facility's security-in depth strategy. However, these benefits can only be realized if you implement a comprehensive, multi- layered strategy (including policies, processes, and technologies) to protect information and systems from external and internal threats.
  • Page 21: Toxic Or Hazardous Substances And Elements

    (e.g. bis(2- ethyl(hexyl)phthalate), CAS nr.: 117-81-7). The SVHC list is updated on a regular basis. Therefore, refer to the following Philips REACH website for the most up-to-date list of products containing SVHC above the threshold: http://www.philips.com/about/sustainability/reach.page...
  • Page 22: Equipment Label Overview

    Base station product label for products sold in the EU The following Base Station product label is located on the rear side of the Base Station for products sold in European Union (EU) countries. Safety 2-10 Document version 1.2 DoseAware Base Station Package...
  • Page 23 2.11 Base Station label for products sold in the EU Figure 2.2 Cradle product label The Cradle product label is located on the bottom of the Cradle. Cradle label Figure 2.3 Safety 2-11 Document version 1.2 DoseAware Base Station Package...
  • Page 24 The following PDM product label is located on the rear side of the PDM for products sold in European Union (EU) countries. PDM label for products sold in the EU Figure 2.5 Safety 2-12 Document version 1.2 DoseAware Base Station Package...
  • Page 25: Using The Base Station

    Safety section could lead to fatal or other serious personal injury, clinical misdiagnosis, or clinical mistreatment. Using the Base Station Document version 1.2 DoseAware Base Station Package...
  • Page 26: Getting Started

    Connect the input connector to an AC electrical outlet socket. This will switch on the Base Station. First a Philips start up screen will be displayed for a few seconds and after 30 seconds the system is ready to use. The Online View will display a maximum of 8 PDMs at a time.
  • Page 27: Starting The Mcs Mounted Base Station

    3.2.2 Switch on the X-ray system and the Base Station will automatically switch on. First a Philips start up screen will be displayed for a few seconds and after 30 seconds the system is ready to use. The Online View will display a maximum of 8 PDMs at a time. Only PDMs that are in range of the Base Station will be displayed.
  • Page 28: Online View - View Current Dose Rates

    When the Base Station memory is full, the oldest data will be overwritten with newer data. For storage capacity examples, see section “Base Station memory” on page 10-2. Online view – view current dose rates 3.3.1 The Online View Figure 3.1 Using the Base Station Document version 1.2 DoseAware Base Station Package...
  • Page 29 1 Walk-up View access button 2 Scale green zone 3 Scale yellow zone 4 Scale red zone 5 Peak Dose Rate indication 6 Scale Block 7 Displayed Name 8 Displayed Symbol Using the Base Station Document version 1.2 DoseAware Base Station Package...
  • Page 30 Online View will enter screen saver mode. In screen saver mode the Base Station displays a black screen. The Base Station screen starts up when a PDM connects to the Base Station or when the user taps the screen. Using the Base Station Document version 1.2 DoseAware Base Station Package...
  • Page 31: Walk-up View - View Detailed Dose Data

    - a unique ID per PDM • Battery status • 2-4 blocks indicate normal use. • 1 block indicates that you need to change the battery. • The PDM’s date and time Using the Base Station Document version 1.2 DoseAware Base Station Package...
  • Page 32 • Dose Session 1 and 2 values, date and time. Use the Dose Sessions to measure dose for specific time spans, for example a specific procedure or a working day. The value shows the accumulated dose for a session since Using the Base Station Document version 1.2 DoseAware Base Station Package...
  • Page 33 In this screen you can find the following information: • Today’s date (white line). • Annual dose limit (red line). Set this value in DoseView or Dose Manager, see section “Change PDM options” on page 4-7. Using the Base Station Document version 1.2 DoseAware Base Station Package...
  • Page 34 In the Hour time span you can view a Dose Rate graph spanning ½ hours. Each data point in the graph represents the maximum dose rate during the surrounding 15 seconds. Using the Base Station 3-10 Document version 1.2 DoseAware Base Station Package...
  • Page 35: Base Station Settings View

    In the lower part of Base Station Settings, the Base Station ID/serial number and the software version is displayed. This information can be used as assistance for support issues Using the Base Station 3-11 Document version 1.2 DoseAware Base Station Package...
  • Page 36 Enter name and location of the Base Station (see figure below). This information is used to identify the Base Station so that it can be detected in Dose Manager. Using the Base Station 3-12 Document version 1.2 DoseAware Base Station Package...
  • Page 37 Base Station features The Base Station Name and Base Station Location menu Figure 3.8 Reserved Slots menu The Reserved Slots menu Figure 3.9 Using the Base Station 3-13 Document version 1.2 DoseAware Base Station Package...
  • Page 38 Configure the network connection between the Base Station and the Dose Manager (see figure above). You might have to contact the local IT department to receive the IP address. Using the Base Station 3-14 Document version 1.2 DoseAware Base Station Package...
  • Page 39 (+0 hours) or summer time (+1 hours). If a region is selected, the change between winter/summer time will be done automatically. System Settings menu This menu is intended for service and is described in a separate service manual. Using the Base Station 3-15 Document version 1.2 DoseAware Base Station Package...
  • Page 40: Shutting Down The Base Station

    3.4.1 • Unplug the power adaptor. Shutting down an MCS mounted Base Station 3.4.2 • Switch off the X-ray system and the Base Station will be switched off. Using the Base Station 3-16 Document version 1.2 DoseAware Base Station Package...
  • Page 41: Using Doseview

    The DoseView application lets you, for one PDM at a time: • View the PDM’s dose history. • Change the PDM options, for example full name and displayed name. DoseView overview Figure 4.1 Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 42: Getting Started With Doseview

    DoseView will start loading the PDM dose history. This may take up to a few minutes. You can follow the progress on the progress bar at the bottom of the DoseView window. Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 43: Home Toolbar Overview

    If you have selected another time range, the time range will move approximately 10% forward. Day button View dose history for the current day. Week button View dose history for the current week. Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 44 Show details check box Checked: The graphs will display dose rate samples for every second, where such data is available. Unchecked: the graphs will display mean dose rate values per hour. Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 45: Pdm Panel

    The following information is visible when a PDM is placed in the Cradle: PDM information Table 4.5 Item Description Full name Full name of the person using the PDM. Displayed name The name that is displayed in the Base Station Online View. Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 46: Dose Information

    (see section “View dose graph” on page 4-12 and section “View dose table” on page 4-14). You can also clear the contents of the selection summary field by tapping clear selection. Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 47: Change Pdm Options

    PDM panel Change PDM options 4.4.4 PDM options dialog box 1 Figure 4.4 Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 48 The PDM options dialog consists of two tabs as shown below. N O T E If a password has been set (seesection “Specify password and language” on page 4-15 ), access to the PDM options dialog box will be password protected. Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 49 PDM is positioned and if x-ray protection devices (for example a lead apron) that shield the PDM measurements are used. These factors need to be considered for the annual dose limit. Using DoseView Document version 1.2 DoseAware Base Station Package...
  • Page 50 • Reset the PDM’s Dose History — This will permanently delete the PDM’s entire dose data • View Battery Status and Firmware Version. • View and synchronize the PDM’s clock with the computer’s clock. Using DoseView 4-10 Document version 1.2 DoseAware Base Station Package...
  • Page 51 This is done automatically; you just need to confirm the action • The synchronization takes immediate effect and you do not need to press the |Save| button. Using DoseView 4-11 Document version 1.2 DoseAware Base Station Package...
  • Page 52: View Dose Graph

    View dose graph View dose graph Dose graph with selection (vertical red dotted lines) Figure 4.8 Using DoseView 4-12 Document version 1.2 DoseAware Base Station Package...
  • Page 53 Two red, dotted vertical lines in the graph will indicate the selected time span. The Selection Summary field will provide information about start time, end time, time span, accumulated dose, peak dose rate and mean dose rate. Using DoseView 4-13 Document version 1.2 DoseAware Base Station Package...
  • Page 54: View Dose Table

    • Accumulated Dose values. • Dose Rate values. The tables are covering a time span that you choose either from the: • Navigation panel. • Or the Advanced Navigation panel. Using DoseView 4-14 Document version 1.2 DoseAware Base Station Package...
  • Page 55: Specify Password And Language

    With the Show details check box checked, the table will list second data, where such data is available. Specify password and language Program Options dialog box Figure 4.10 Using DoseView 4-15 Document version 1.2 DoseAware Base Station Package...
  • Page 56 N O T E S Contact your local administrator for password guidelines. • If you have lost your password, contact your local administrator, who will have to re- install the software Using DoseView 4-16 Document version 1.2 DoseAware Base Station Package...
  • Page 57: Using The Pdm

    4-7. Attach the PDM on your clothes using the metallic clip, which is located on the back of the PDM, or the lanyard holder that is provided with the PDM. Using the PDM Document version 1.2 DoseAware Base Station Package...
  • Page 58 DoseView via the Cradle (see section “Getting started with DoseView” on page 4-2). See the “Technical Data” chapter to learn more about PDM memory and data transfer between PDM and Base Stations. Using the PDM Document version 1.2 DoseAware Base Station Package...
  • Page 59: Using The Cradle

    The Cradle is a dock station that lets you connect a PDM to a computer for data read out as well as PDM Options writing into the PDM. Use the Cradle in combination with the DoseView and/or Dose Manager applications. Using the Cradle Document version 1.2 DoseAware Base Station Package...
  • Page 60: Getting Started

    DoseView will start loading the PDM dose history. This may take up to a few minutes. You can follow the progress on the progress bar at the bottom of the DoseView window. Using the Cradle Document version 1.2 DoseAware Base Station Package...
  • Page 61: Maintenance

    Follow the instructions below to perform a re-calibration: Tap and hold on the Philips start up screen that appears during Base Station startup until the Setup view appears. Follow the instruction on the bottom of the screen and the subsequent instructions in the next views.
  • Page 62: Disinfection

    If a spray was used, you must be satisfied that all traces of the vapor have dispersed before switching the product on again. Maintenance Document version 1.2 DoseAware Base Station Package...
  • Page 63: Troubleshooting

    CD or in the application installation folder. I have forgotten my password Contact your local administrator, who will have to re-install the software Troubleshooting Document version 1.2 DoseAware Base Station Package...
  • Page 64: Doseview And Cradle

    DoseView and Cradle Troubleshooting Document version 1.2 DoseAware Base Station Package...
  • Page 65: Product Disposal

    If this product passes to another user, it must be in its complete state, including all product support documentation. Make the new user aware of the support services that Philips Medical Systems provides for installing, commissioning and maintaining the product.
  • Page 66: Final Disposal Of The System

    In many jurisdictions, there is a clear duty on the previous user to communicate such safety-related information to new users. Previous users who are not able or prepared to do this should inform Philips Medical Systems about the new user, so that Philips Medical Systems can provide the new user with safety-related information.
  • Page 67: Fitting, Removing, And Disposing Of Batteries

    Fitting, removing, and disposing of batteries For advice and information, contact your Philips Service Organization first, or otherwise the manufacturer. Fitting, removing, and disposing of batteries N O T E Batteries harm the environment; dispose of the old batteries in an environmentally sound way.
  • Page 68 Fitting, removing, and disposing of batteries Product disposal Document version 1.2 DoseAware Base Station Package...
  • Page 69: Technical Data

    (To estimate effective dose to a user, one must use other means to estimate things like the environmental radiation situation and the effectiveness of protection.) Technical data 10-1 Document version 1.2 DoseAware Base Station Package...
  • Page 70: Pdm Memory

    If a PDM is within range of a Base Station when it is exposed to radiation, the PDM will also start sending dose rate samples to the Base Station each second. Technical data 10-2 Document version 1.2 DoseAware Base Station Package...
  • Page 71: Pdm And Base Station/doseview Memories

    The same effect as illustrated in the figure above is also obtained by un-checking the Show details check box in the Data filter panel (see section “View dose graph” on page 4-12 ). Technical data 10-3 Document version 1.2 DoseAware Base Station Package...
  • Page 72: Time Management

    Display 10.4” touch screen, 640x480 pixels, 65 000 colors Power supply 12 V, 2 A Memory 512 Mb Storage Approximately 290 hours of dose history for each of 50 PDMs Technical data 10-4 Document version 1.2 DoseAware Base Station Package...
  • Page 73: Pdm

    52 weeks per year at an ambient temperature of 20°C. Cradle 10.7.4 Cradle technical specifications Table 10.4 Characteristic Measure Weight 50 g Dimensions 64x61x59 mm (WxHxD) Cable length 1,5 M Technical data 10-5 Document version 1.2 DoseAware Base Station Package...
  • Page 74: Security And Privacy Requirements

    Protocol (bidirectional) used for Base protocol Station discovery Encryption DoseAware data is encrypted during transmission, at rest on the Base Station and is stored in an encrypted Dose Manager database. Technical data 10-6 Document version 1.2 DoseAware Base Station Package...

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