Polycom KIRK 4020 User Manual
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Polycom KIRK 4020 User Manual

Polycom kirk handset user guide
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1408 8700-ed9:1408 8700-ed9.qxd
03-10-2008
11:11
Side 1
Polycom
KIRK
4020/4040
®
®

User Guide

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  • Page 1: User Guide

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 1 Polycom KIRK 4020/4040 ® ® User Guide...

  • Page 2: Side

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 2 Congratulations on your new KIRK handset Your new KIRK handset will provide you with the greatest possible degree of flexibility and mobility due to high battery capacity, low weight, practical size and design.

  • Page 3: Table Of Contents

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 Contents: 1. Construction ... 4 2. Battery installation ... 5 3. Charging ... 6 4. Key functions ... 7 5. Turning the handset ON/OFF... 9 6. Making a call... 10 6.1 Receiving calls ... 12 6.2 During conversation ... 13 6.2.1 Volume regulation...

  • Page 4: Construction

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 1. Construction Headset Connector (only KIRK 4040) MENU key Key for internal calls (not used on KIRK Wireless Server) Loud speaking (only KIRK 4040) Keyboard LOCK (Menu*) Recall key (MAIL key) SILENT (Menu#) 11:11 Side 4 Display with backlight ON/OFF HOOK key- CONFIRMATION key -...

  • Page 5: Battery Installation

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 2. Battery installation The battery is connected to the handset when it is shipped from the factory. To change the battery you must unscrew the plate on the rear of the handset to access the battery compartment. 11:11 Side 5 To remove the battery cover, use a normal screw driver.

  • Page 6: Ed9:1408 8700-Ed9.Qxd 03-10-2008 11:11 Side

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 6 3. Charging During normal operation, it takes approximately 3 1/2 hours to charge the handset from fully discharged to its full capacity. Place the handset in the charger. When the handset is turned on, the display shows the charging status in line 3.

  • Page 7: Key Functions

    ” < ”, “REDIAL” - Menu: left, Cursor left, after a digit: delete last digit. Long press: delete all From standby text: Redial Menu ” > ”, “BOOK” - Menu: right, Cursor right, After a digit: Store number in telephone book From standby text: Telephone book read “ ”, “MUTE”...
  • Page 8 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 “INT” - If residential systems: Internal calls off hook (not used on KIRK Wireless Server) Turns loudspeaking on and off in off hook (only KIRK 4040) “R” - If off hook: Recall. If on hook: Read or write message “...

  • Page 9: Turning The Handset On/Off

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 9 5. Turning the handset ON/OFF ON: Press -key for 1/2 second. When the handset is turned on the symbol is shown in the lower left corner of the display, if the handset is subscribed to a system.

  • Page 10: Making A Call

    -icon will flash until the connection is established. Telephone book: Press the > -key (BOOK) to enter the telephone book. Search for the number either by using the < or > -keys or by pressing the first letter in the name by using the digits 1 –...
  • Page 11 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 11 Redial: Redial / CLIP (CLIP = Calling Line Identification Presentation) stack: Press the < -key (REDIAL) to enter the redial/CLIP stack. Search for the number by using the < or > -keys, redial numbers are marked with “REDIAL” or name and clip numbers are marked either with “CLIP”...

  • Page 12: Receiving Calls

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 12 Please note: If the Date and Time function is supported, then date and time of the incoming or outgoing call is shown in the CLIP/Redial stack on the 4th line of the display. See Chap. 8 for more information. Speed dial: See Chap.

  • Page 13: During Conversation

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 13 6.2 During conversation 6.2.1 Volume regulation: Use the two keys placed at the right side of the handset for volume control. 6.2.2 Microphone mute: Press the -key (MUTE), “MIC. MUTED” is showed in the display. Press the -key (MUTE) to enable the microphone again.

  • Page 14: Menu Structure

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 14 7. Menu structure Pressing the MENU-key, enters or exits the menu structure. It has to be used if a “NO” or “CLEAR” is wanted in the menu structure. Pressing the -key, jumps to a lower level in the menu. When the lowest menu level is reached, it will store the setting and jump to a higher level.

  • Page 15: Using The Alphanumeric Keyboard

    7.1 Using the alphanumeric keyboard The normal dialling keys (0-9) are used for writing the name to be placed in the telephone book. By pressing the keys a certain number of times the related letters or digits will appear in the display. Spaces are made by using the 0-key.

  • Page 16: The Key Functions

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 7.2 The key functions Capital letter ? ! 1 - + * / = & ( ) % ¿ ¡ A B C 2 Ä Å À Á Ã Æ Ç D E F 3 È É Ê Ë G H I 4 Ì...

  • Page 17: Profile Set Up

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 17 7.3 Profile set-up To set-up the handset press MENU. You are now able to switch between the different settings. Press  when you find the setting you wish to change (or see). Change the setting according to your needs, confirm with  and you automatically go to the next setting.
  • Page 18 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 Profile set-up (fig) KIRK telecom PROFILE SET UP SET PROFILE SET PROFILE SET PROFILE BACKLIGHT ADVANCED RINGER TONE BACKLIGHT ADVANCED RINGER TONE ON/OFF 1,2... 11:11 Side 18 KIRK 4040 only SET PROFILE SET PROFILE SET PROFILE SET PROFILE RINGER VOL KEY CLICK...

  • Page 19: Profile Functions

    : Can be turned on/off using < and >. Confirm with  (vibrator only works on KIRK 4040). IBRATOR : Can be turned on/off using < and >. Confirm with . When turned on, the telephone automatically goes ANSWER off hook when ringing. If subscribed to a KIRK solution it automatically goes on hook when calls are terminated.
  • Page 20 : The out of range indication can be turned on/off using < and >. Confirm with . With the out of UT OF RANGE range indicator turned on, a beep will appear when the telephone is moving out of range of the base station, and “OUT OF RANGE” will appear in the display.

  • Page 21: Menu Subscription And Login

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 7.5 Menu subscription and login MENU LOGIN MENU SELECT LOGIN SELECT LOGIN SYSTEM 1 123456789015 11:11 Side 21 SUBSCRIPTION REMOVE REMOVE? PASSWORD _ _ _ _ _ SUBSCRIPTION SUBSCRIPTION SUBSCRIPTION CREATE REMOVE REMOVE 123456789015 CREATE REMOVE SEARCH ID: SYSTEM 2 123456789012...

  • Page 22: Create Subscription

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 22 7.5.1 Create subscription To make subscriptions, the system must allow subscriptions to be made. Some systems also require an Access Code (AC). If more than one system currently permits subscription, you will need to know the ID of the system to which you wish to subscribe.

  • Page 23: Login

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 7.5.2 Login The handset can be subscribed to 10 different systems enabling you to use the same handset on 10 different systems. If you would like to change to another system, use the Login Menu to connect to another system number. The actual chosen system is marked with a .

  • Page 24: Auto Login

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 24 7.5.3 Auto login The handset can be subscribed to 10 different systems. If a handset is subscribed to two or more systems, you can use Auto Login A to change between the systems auto- matically.
  • Page 25 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 25 If a handset is subscribed to two systems only, you can use Auto Login B to change between the two systems auto- matically. The selected system is marked with a “B”. Please note: Auto login B can be used in separate systems which are overlapping each other. As soon as the hand- set has measured a low radio signal 5 times in succession, it will start up the Auto login B procedure and change to an alternative system if available.

  • Page 26: Remove Subscription

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 26 7.5.4 Remove subscription Subscriptions can be removed from the system in use and from the 9 other systems (if connected). Removing a sub- scription requires a password. Password is factory set at 0000. If the system in use is removed, it is necessary either to select one of the remaining systems or to subscribe to a new one.

  • Page 27: Battery Capacity

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 7.6 Battery capacity In the Battery Menu it is possible to see the remaining battery capacity. For reading the correct capacity, the hand- set has to be removed from the charger for at least one hour. Press MENU and use the < or > keys to reach the Bat- tery Menu.

  • Page 28: Redial

    If you want to delete a ”CLIP” or a ”REDIAL” you scroll to the name/number and press  twice. The name/number is now deleted. If number is stored, it is moved to the telephone book. You can also delete all name/numbers using the “DELETE ALL?”...
  • Page 29 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 29 The Redial and CLIP stack Menu (fig) KIRK telecom < BILL GATES REDIAL CLIP 75602850 DELETE? STORE NO.? DELETE ALL? NAME:...

  • Page 30: Book

    7.8 Book Storing a number (max. 24 digits) in the telephone book is done by pressing the number to be stored (in on hook), then press the > -key followed by the -key. The book can store up to 200 numbers with name. Typing of the name and a confirmation is required.
  • Page 31 Read BOOK numbers: The telephone book is entered by pressing > (BOOK). For quick-search: press the first letter of the name (using 1-9)(see Chap. 7.2). Call the displayed person by pressing the reach the Phone book Menu in the main menu. Viewing and editing the telephone book can also be done while in conversation.

  • Page 32: External Services

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 32 7.9 External services External services are features placed in the main system, and only available if the handset is subscribed to a KIRK solution. Under External services can be found; “View Clip Stack”, “Delete Clip Stack” and “Local Phone Book”. The Local Phone Book is a common phone book for all handsets subscribed to the actual system, and all handsets subscribed to the system are listed in the phone book.

  • Page 33: Msf Functions

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 33 7.10 MSF Functions MSF Functions are special functions, which are based on MSF (Message Service Function). The functions require special software in the main system.

  • Page 34: Mail/Textmessages

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 34 7.11 Mail/Text Messages Available in systems configured with the possibility of sending text messages At the reception of a text message the envelope icon appears in the display. The envelope icon is indicating one or more unread messages.
  • Page 35 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 35 Read a mail Press the R-key (MAIL) followed by the -key or enter the Mail Menu (in on hook condition). If the message includes more than 36 letters or digits, the message will run over 2 display screens. Use the >...
  • Page 36 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 36 Delete a mail Open the mail by pressing the R-key followed by the -key, press the -key again and use the < > -keys to find the delete feature, press the -key and the mail is deleted. Lock/unlock a mail Open the mail by pressing the R-key followed by the -key, press the -key again and use the <...
  • Page 37 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 The Mail Menu (fig) N25-01 04.38 Temp 45° .. DELETE ALL DELETE MAIL? MAIL? 11:11 Side 37 KIRK telecom MAIL L26-01 14.32 N28-01 15.46 WRITE NEW √19-01 09.56 htj@kirktelec MAIL? Hello, its me.. FIRE ALARM.. I am working.. Hello it’s me.

  • Page 38: Speed Dial

    Menu. Press  to enter the menu. Use the < or > keys to scroll between the list numbers, enter the number and then confirm with . After storing, the telephone will go back to standby mode. To delete or change a number in the speed dial list press MENU and use the < or > keys to reach the Speed dial Menu.

  • Page 39: Date And Time Function

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 39 8. Date and Time Function The Date and Time function requires the use of a KIRK Wireless Server and special software in the main system. If the Date and Time function is supported, a clock is shown in the display. The clock shows the time with an accu- racy of +/- 1 minute.

  • Page 40: Language

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 9. Language There are 10 predefined languages in the handset: English, German, French, Italian, Spanish, Dutch, Portuguese, Swedish, Danish and Norwegian. Select the required language by pressing the -key. If an 11th language is present this will be shown. This language is a specific dealer language and is factory programmed. PROFILE SET PROFILE SET UP...

  • Page 41: Advanced Settings

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 10. Advanced settings : Can be turned on/off using < and >. Confirm with . When turned on, the handset automatically UTO HOOK goes off hook when removed from the charger and a call is present. When placing the handset in the charger, the handset automatically goes on hook.
  • Page 42 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 : Used to define the time for how long the alarm key should be pressed before the alarm key function is KEY DELAY executed. : Can be turned on/off using < and >. Confirm with . When turned on and “B-ANSWER ON” S ON B ANSWER (hands-free) is selected, the handset turns on the loudspeaker automatically (see Chap.
  • Page 43 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 Advanced settings (fig) PROFILE SET UP SET PROFILE ADVANCED ADVANCED ADVANCED ADVANCED AUTO HOOK ANY KEY ANSW LONG KEY AUTO HOOK ANY KEY ANSW LONG KEY ON/OFF ON/OFF SEND MSF/ SPEED DIAL 11:12 Side 43 KIRK 4040 only ADVANCED ADVANCED ADVANCED...

  • Page 44: Shortcuts

    ”SILENT”: Press: MENU #. (No sounds) (Display shows “PHONE BOOK”: Press > (BOOK) in standby Name search in telephone book: Press the first letter in name and > (BOOK) afterwards Store a number: Press > (BOOK) after the number (in on hook) “REDIAL ”and “CLIP”: Press <...

  • Page 45: Information

    12.1 Error tree Problem The telephone freezes The telephone does not ring The telephone cannot find a system ID at “SUBSCRIPTION CREATE” The telephone cannot subscribe even if system ID has been found Not possible to turn on the telephone...

  • Page 46: Error Information

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 12.2 Error information Improper function of the handset might be related to the installation of the KIRK solution or failures related to the main system. Before declaring a handset for repair be sure that the main system is operating properly. 12.3 Warranty The handset is covered by a normal warranty-solution, except the battery.

  • Page 47: Technical Information

    1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 12.4. Technical information Approvals Acoustics: TBR10 Electrical: TBR6 (DECT RF) Access profile: TBR 22 (GAP) EMC: EN 301 489 -1/-6 EN 301 406 EN 60950-1 EN 50371 EN 61000-3-2 EN 61000-3-3 11:12 Side 47 Size and weight Size: 149 x 50 x 28 mm Weight:...

  • Page 48: International Regulatory And Product Information

    Polycom Ltd, 270 Bath Road, Slough, Berkshire, SL1 4DX, UK. Česky [Czech]: Polycom (UK) Ltd tímto prohlašuje, že tento KIRK 4020 / 4040 handset je ve shodě se základními požada- vky a dalšími příslušnými ustanoveními směrnice 1999/5/ES.
  • Page 49 Directive 1999/5/EC. Español [Spanish]: Por medio de la presente Polycom (UK) Ltd declara que el KIRK 4020 / 4040 handset cumple con los requ- isitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.
  • Page 50 Português [Portuguese]: Polycom (UK) Ltd declara que este KIRK 4020 / 4040 handset está conforme com os requisitos essenciais e outras disposições da Directiva 1999/5/CE. Slovensko [Slovenian]: Polycom (UK) Ltd izjavlja, da je ta KIRK 4020 / 4040 handset v skladu z bistvenimi zahtevami in ostalimi 11:12...
  • Page 51 1999/5/EY oleellisten vaatimusten ja sitä koskevien direktiivin muiden ehtojen mukainen. Svenska [Swedish]: Härmed intygar Polycom (UK) Ltd att denna KIRK 4020 / 4040 handset står I överensstämmelse med de väsentliga egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.

  • Page 52: Important Safety Instructions

    3. Unplug this product before cleaning. Do not use liquid cleaners or aerosol cleaners. Use damp cloth for cleaning. 4. Do not install the telephone equipment in the bathroom or near a wash bowl, kitchen sink, or laundry tub, in a wet base- ment, or near a swimming pool.

  • Page 53: Intrinsic Safety

    14. The charger must be placed on a hard, flat surface and connected to a functional power source. 15. This telephone will not operate in the event of a blackout. Please keep a backup phone for emergencies. 16. Installation must be performed in accordance with all relevant national wiring rules.
  • Page 54 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 Battery Precautions 1. Periodically clean the charge contacts on both the charger and handset. 2. Exercise care in handling batteries in order not to short the batteries with conducting materials such as rings, bracelets, and keys. The batteries or conducting material may overheat and cause burns or fire. 3.
  • Page 55 In accordance with part 15 of the FCC rules, the user is cautioned that any changes or modifica- tions not expressly approved by Polycom Inc. could void the user’s authority to operate the equipment. SAR: Device has been tested for SAR compliance for head and body worn con-figurations. The highest reported SAR values are: 4020: 0.037 W/kg head, 0.01 W/kg body and 4040: 0.037 W/kg head, 0.01 W/kg body.
  • Page 56 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 NOTE EMC: Cet appareil a été soumis à un essai et jugé conforme aux normes régissant les limites établies pour un dis-positif numérique de classe B, conformé-ment aux règlements locaux.Ces limites visent à assurer une protection raisonna-ble contre des interférences pouvant nuire a l'appareil utilisé...

  • Page 57: Limited Warranty

    This warranty does not apply to the defects outside of our control, including but not limited to acts of God, fire, flood and damage while in transit to service facility. We do not warranty that the product will be compatible with any telephone equip- ment, systems or party lines.
  • Page 58 Due to varia- tions in telephone systems and communications laws, this product may be illegal for use in some countries. We assume no responsibilities for damages or penalties incurred resulting from the use of this product in a manner or location other than that for which it was intended.
  • Page 59 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:12 Side 59...
  • Page 60 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:12 Side 60 www.polycom.com emeadk@polycom.com 2851 7560 2850 7560 Tel. Horsens DK-8700 Langmarksvej (Denmark) Polycom 94588 Pleasanton Road Willow 4750 Headquarters Polycom notice. without change subject Specifications reserved. rights Inc. Polycom, ©2007...

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