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Philips SpeechExec Dictation Recorder 1.6.0.0 User Manual

Dictation recorder for blackberry
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User Manual for
Philips Dictation Recorder for BlackBerry®
Version 1.6.0.0 from 11/18/2009

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  Summary of Contents for Philips SpeechExec Dictation Recorder 1.6.0.0

  • Page 1 User Manual for Philips Dictation Recorder for BlackBerry® Version 1.6.0.0 from 11/18/2009...
  • Page 2: Table Of Contents

    Settings (System)   Settings (User) - Key Assignment   Useful BlackBerry® Tips   Start Philips Recorder faster with the Camera Quick-Button   Dictation Recorder Icon on the Opening Screen   Troubleshooting   Where to Save What? – The Directory Structure  ...
  • Page 3: Introduction

    BlackBerry® hardware, the processing unit is less stressed. 1.5 Data Transfer Philips Recorder for BlackBerry® communicates to your web server via Direct TCP and uses a highly secure bidirectional interface. This enables the verification of a successful dictation transfer. impossible.
  • Page 4: Initial Installation (Single User Installation)

    With the Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones you can comfortable record and manage speech notes as well as send dictations wireless from everywhere to your secretary. The Philips Recorder allows the use of the same comfortable specific features that the most current dictation devices offer.
  • Page 5: Firmware Version

    2.1.2 Firm ware Versio As with almost t all products n owadays, the fi version, your Bl ackBerry® deale er provides you with the operat ion of the Philip ps Recorder you your device this way: irmware of you ur device should d always be up- with additional features and co...
  • Page 6: Apn-Settings

    2.1.3 N-Settings By default, your r APN should be e configured co used your Black kBerry® as a pho one or changed y to send dictatio ns with the Phili ips Recorder: rrectly already s so that you have e access to the your provider y ou might have t o configure the...
  • Page 7: Software Installation

    2.2 Sof ftware In nstallati You have the op ption to install t he Philips Speec 2.2.1 Insta allation via D Download-Li The installation via Download-L Links works alw download the so oftware wireless s with the help o chExec Dication Recorder for B lackBerry®...
  • Page 8 Please note that t you need to u use the second i to 4.7 otherwise e the sensitive to ouch screen is n nt Philips Speech hExec Dictation Recorder for B echexec.jad OS < 4.7) echexec.jad OS >= 4.7) nstallation link f for BlackBerry®...
  • Page 9: Installation Via Blackberry® Desktop Manager

    Installation via BlackBerry® Desktop Manager Alternatively you can also download the software to your PC and install it with the BlackBerry® Desktop Manager. You can always download the latest version of the Philips SpeechExec Dictation Recorder for BlackBerry® under the following link: http://www.speechshop.net/webinst/speechexec.zip Unpack the bundle, connect the BlackBerry®...
  • Page 10: Edit Application Permissions

    A A pplication Pe ermissions Press the menu button, s Advance ed Options Applicat tions Now sele Philips Rec push the trackball becau highlighte usin ng the Desktop p Manager in or der to elect Options. corder with the e trackball.
  • Page 11 Press the menu button ag gain and select Edit the Application Permissions following screenshots. Edit Permissio ons. as shown on...
  • Page 12: Initial Start - The Setup Assistant

    Read the text carefully an the butto ns Next, Confirm t the Philips licens If you hav ve read the lice to the end d of the docume Please sta ate here, if you w dictation t...
  • Page 13 You can in the App pendix “Trouble eshooting”. y time when t the software i is started as lo g mode for the Philips Mode, you can r record well as transfer r them our PC. ictations. you use the...
  • Page 14 Philips Sp dictations s can be impor rted automatica Lotus No tes into the dict tation software. Author m...
  • Page 15 Upcomi ng Questions ar • uthor´s Initials – Usually your W Windows Login N • ompany Name • st Name • st Name • ountry • Done! Y Your system is now configura ated and can be immedia ately. Name e used...
  • Page 16: Open Setup Assistant

    BlackBerry® m In the Ph ilips Recorder c menu but tton of the assist changes. menu button on n the Philips Rec corder control panel yo ou can now pre ess the tant (setup) agai n to make the d...
  • Page 17: My Initial Dictation

    Dictation If everything wa s configured pro operly, you can t try to record yo o ur first dictation Start th he Philips Record After th he initial installa be foun nd in the folder Highligh ht the record bu...
  • Page 18 Select Y Yes if you like to o send the dictat tion right away  or No if f you like to send d it at a later tim me.  The dic ctation will now  be sent.                                Done!  Your  secretary y  will  receive  the  dictation  shortly .     If  an  er rror ...
  • Page 19: Philips Recorder Elements

    3 Philip ps Rec corder After you have f finished the conf figuration of Phi Status Ba Meta D Data 3.1 Sta atus Bar Here you receiv ve information o on your current well as informat tion on your pos sition in the dict The status bar appears...
  • Page 20: Philips Recorder Menu

    Next. Menu BlackBerry® icon. tation, as well as s to save a com mpleted one, you tion, Philips Rec corder will ask f for further dicta dicta ation informatio simplifies the classification of have recorded an important...
  • Page 21 Please be aware e that command ds are only app lied to the curr r ent page only. If you select Delete all/ Send d all, only the shown dictations will b e deleted or sen...
  • Page 22: Key Assignment

    3.5 Key Assignment As mentioned before, you have the option to control these buttons either by using the trackball or via key control. The standard key assignment is as follows and can be changed according to your needs in the user settings menu. Button SPACE ENTER...
  • Page 23: Application

    4.1 Rec cording a Dictat your BlackBerry y® are switched d off before you tion Open t the Philips Recor As show wn in the pictu active. Now press the or spac ce key to start re u start your first t dictation.
  • Page 24 After t the recording, y you finish the d ictation by cho n the Philips Rec corder menu. n has key. ation. e and white on or osing...
  • Page 25: Overwriting

    Record d another test passage Press Pause and then Release e Pause. Philips really w want to overwr nd continue reco prompt, if you u would like to o add Information. confirm with t dictation. Rew...
  • Page 26: Inserting Text Passages

    4.3 Inse erting T Text Pas Note: If the inse ert button canno ot be activated, Note: Due to te echnical reasons , you can only fa ssages If you w would like to in instead d of overwriting the cor rresponding pos Press t Insert...
  • Page 27: Delete Dictations

    4.4 Delete Dic c tations To del ete a dictation you have to en ter the Philips Record der menu and select Dictatio You w ill find a list of a ll your dictation Choose e a dictation by selecting it.
  • Page 28 Leave the Dictation Manager by pressing the BlackB Berry® button and Close.
  • Page 29: Backup Directory

    4.5 Bac c kUp Di i rectory Open t Dictation M Manager. Choose Sent dictatio ons. You w ill see a list of all dictations y you have sent. These dictations will be deleted afte er the defined time pe eriod.
  • Page 30 4.6 Sen nd Dicta a tions After r ecording a dicta ation you will be e prompted to send th he dictation now w. If you answer with Yes, you will be forwarded to th he dictation list. Select t the dictations th hat should be sen Press t...
  • Page 31 B BlackBerry® dev vice needs too much t time to connec ct to the Intern net. As Philips Record der normally t tries to resolv ve connection proble ms automatically y, this is just a h int.
  • Page 32: Send Dictations

    5 Send d Dicta ations v 5.1 Dic ctation S Selection via DP By usi ng Philips Reco previou usly recorded d memor ry card. As you SD me emory cards you card w with SD adapter. Insert a memory car...
  • Page 33 Select EOL, if you w would like to se end dictations that ha ave been comple eted and marke d by using the EOL (E End of Letter) o ption. To sen nd selected dicta ations use select A list will open that shows the dict tations on the...
  • Page 34 A wind dow appears on your screen sho owing Sendin dictation. You w ill be informed that the Tran nsfer finished succes ssfully and the dictations will appear in the dictatio on manager.
  • Page 35: Blackberry® Settings

    Send directly If dicta ations were fin dictatio ons will be sent Philips Recorder r offers the opp portunity for obl and also to back kup crucial actio ons. This way yo are not. ttings...
  • Page 36: Settings (User) - Key Assignment

    6.2 Set ttings (U User) - K Key Assi ignment Here you can se etup the key ass ignment. With the help o of the option “Lo ock insert mode e” you are able t to completely d eactivate the “In n sert Mode”. Th h is makes sense if that key is often pres ssed unintention nally.
  • Page 37: Useful Blackberry® Tips

    Afterwa be ope ened by using t mera Qu uick- from m the main me board. om until you reach Right e Key Opens: dard settings, you will find here. Change Philips ards, Philips R Recorder can this button.
  • Page 38: Dictation Recorder Icon On The Opening Screen

    7.2 D Dictation n Record der Icon n on the Opening g Screen pen the folder Downloads, mark the Phil corder applicat tion (micropho one) and sele ove To Folder by using the Bla ackBerry® butto Sele Home turn to the m main menu an nd mark corder.
  • Page 39 ess the BlackBe erry® button again and sele ove. ow you can m move the app plication to yo eferred location on the main m enu. To show t plication in the Q QuickStart bar, the icon needs moved to the fir rst row (among the first six icon nfirm the correc...
  • Page 40: Troubleshooting

    8 Troubleshooting 8.1 Where to Save What? – The Directory Structure The following directories will be created on the memory card in the root directory: |-- Commandos: Folder for commands (only needed from version 1.5 on) |-- Dictations: Folder for completed dictations |-- SentCommandos: Folder for sent commands(only needed form version 1.5 on) SentDictations:...
  • Page 41: Tunnel Error While Sending Dictations

    “Connection, In 8.4 B BlackBer rry® Sto If you use th he BlackBerry® Storm, please in you would li ike to use the st tandard Philips R • Enter th e BlackBerry • Select “A Advanced Optio • Select “A Applications”...
  • Page 42 Specifications are subject to change without notice. Author: Frank Krystek Trademarks are the property of Royal Philips Electronics or their respective owners. © 2009 Royal Philips Electronics. All rights reserved. Document version 1.6, 2008/08/16.