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Panasonic 135FP Operating Instructions Manual

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Digital Copier

Operating Instructions

(For Printer, Document Management System)
Model No.
DP-130P/135P/150P/150PA
DP-135FP/150FP/150FX
Options (Available separately)
DA-DS150/SM08B/SM16B; UE-410046/410047/410048/403171
Before operating this equipment, please read
these instructions completely and keep these
operating instructions for future reference.
English

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Table of Contents

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   Summary of Contents for Panasonic 135FP

  • Page 1: Operating Instructions

    Digital Copier Operating Instructions (For Printer, Document Management System) Model No. DP-130P/135P/150P/150PA DP-135FP/150FP/150FX Options (Available separately) DA-DS150/SM08B/SM16B; UE-410046/410047/410048/403171 Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference. English...
  • Page 2 The default functions can be adjusted depending on your office requirements. Please see your authorized Panasonic copier dealer for more details. The following trademarks and registered trademarks are used throughout this manual: Microsoft, MS-DOS, Windows and Windows NT are registered trademarks of Microsoft Corporation in the USA and other countries.
  • Page 3: Table Of Contents

    Document is not printed correctly Error messages displayed on computer Printing/Scanning Area ... Appendix Pararell Interface Connector Class 2 Fax Modem Section Installing the Panasonic Class 2 Fax Modem Installing (Windows 95/98Me) ... Installing (Windows NT 4.0) ... Installing (Windows 2000) ...
  • Page 4 Table of Contents Document Management System Section Document Manager Document Scanner Document View Status Monitor Configuration Editor Phone Book Editor Main Window Basic Operations ... Setting Plug-in ... File Menu ... Edit Menu ... View Menu ... Document Menu ... Main Window Tool Menu ...
  • Page 5: Precautions

    Precautions For U.S.A. This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
  • Page 6: External View And External View

    External View and Control Panel External View Paper Exit Tray Pull out when printing Paper Tray 1 2nd Paper Feed Module (Option/Paper Tray 2) Front Cover When replacing the Drum Unit/Toner Cartridge or removing a misfed paper. Parallel interface connector Connect to PC Control Panel Paper Feed Cover (2nd Paper Feed Module)
  • Page 7: Control Panel

    Control Panel For DP-130P/150P/150PA PHOTO AUTO 2SIDED DARKER LIGHTER For DP-150PA For DP-135FP/150FP/150FX 2SIDED 2 SIDED SORT COPY 2 in 1 PHOTO AUTO DATA DARKER ON LINE LIGHTER Name ON LINE LED Paper Misfeed/ Add Paper LED 3 Digits LED...
  • Page 8 NOTE...
  • Page 9: Printer Section

    Digital Copier Printer Section...
  • Page 10: Installation And Configuration (windows 95/98/me)

    Installation and Configuration (Windows 95/98/Me) Installing the Printer Driver Open the Printers folder. Click the Start button. Place the cursor on Settings and click Printers. Double-click the Add Printer icon. Next Click the button. Select Local printer and click the Network printer is specified when a printer on the network is installed.
  • Page 11 Insert the CD-ROM containing the printer driver. Click the Have Disk... button. Specify the drive name and type D:\Driver\Win9x. (Where "D:" is your CD-ROM drive.) Click the button. Select your device (Ex. Panasonic DP-150FX). Click the button. Next Select LPT1. Next Click the button.
  • Page 12 Installation and Configuration (Windows 95/98/Me) Be sure to delete the drivers of earlier version before updating drivers. NOTE Restart Windows after updating drivers. In response to Do you want your Windows- based programs to use this printer as the default printer?, select Yes or No. Click the button.
  • Page 13: Configuring The Printer Driver Settings

    Installation and Configuration (Windows 95/98/Me) Configuring the Printer Driver Settings To change the printer settings, open the dialog box for the printer properties by the following steps. Click the Start button, place the cursor on Settings, and then click Printers Right-click the printer icon in the printers window, and select Properties in the dropdown menu.
  • Page 14 Installation and Configuration (Windows 95/98/Me) General Tab Comment Enter comments to the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an already set-up user will remain unchanged even if the comment is modified later.
  • Page 15 Installation and Configuration (Windows 95/98/Me) Details Tab Print to the following port Displays either the port to which the printer is connected or the path to the network printer. To change the printing destination, either select the printing destination port from the list or enter the network path here.
  • Page 16 Installation and Configuration (Windows 95/98/Me) button Spool Settings... Specify the method of sending (spool) documents from the program to the printer. Spool Data Type Select spool data type (EMF format or RAW format). Specifying RAW format results in longer time before placing an application operational after printing on the application.
  • Page 17 Installation and Configuration (Windows 95/98/Me) Sharing Tab Not Shared/Shared As Select whether to display or use this printer with other computers. Share Name Specify the name of the shared printer. The displayed name can be used as it is or a new name may be entered.
  • Page 18 Installation and Configuration (Windows 95/98/Me) Paper/Layout Tab Paper Size Select a document size. Paper Source Specify where the paper you want to use is located in the machine. If you choose Auto Selection, the printer driver will automatically select an appropriate tray according to the Paper Size. Orientation Select the print orientation (Portrait/Landscape).
  • Page 19 Installation and Configuration (Windows 95/98/Me) Handling Tab Sorter Select whether to Stack or Sort when printing multiple copies. Printing on both sides (Duplex) [DP-150FX only] Select duplex printing for printing on both sides. Note: Duplex Printing on Invoice/A5 is not supported. Flipping Direction Select binding side (Long Edge Binding/Short Edge Binding) for duplex printing.
  • Page 20 Installation and Configuration (Windows 95/98/Me) Quality Tab Halftone Select method of expressing halftone. Select the setting according to the data to be printed and your preference. Normal: Select the halftoning method to be used. Select it according to the details of data and your preference.
  • Page 21 Installation and Configuration (Windows 95/98/Me) Device Options Tab Number of Paper Tray Select the number of available paper trays for the printer if an optional Paper Feed Module is installed. button About Displays the version information about the printer driver. Device Options Tab is specified on the printer properties.
  • Page 22: Installation And Configuration (windows Nt 4.0)

    Installation and Configuration (Windows NT 4.0) Installing the Printer Driver Log in using an account with the authority to change system settings (e.g. Administrator). Open the Printer folder. Click the Start button. Place the cursor on Settings and click Printers. Double-click the Add Printer icon.
  • Page 23 Select the printer port and click Insert the CD-ROM containing the printer driver. Have Disk... Click the button. Specify drive name and type D:\Driver\WinNT4. (Where "D:" is your CD-ROM drive.) Click the button. Select your device (Ex: Panasonic DP-150FX). Click the button. Next button.
  • Page 24 Installation and Configuration (Windows NT 4.0) In response to Do you want your Windows- based programs to use this printer as the default printer?, select Yes or No. Next Click the button. Select Not Shared and click the Select Shared only when installing on a network server.
  • Page 25 DP-150 Be sure to delete the drivers of earlier version before updating a drivers. NOTE Notes: Restart Windows after updating drivers. Installation and Configuration (Windows NT 4.0) The required files are copied. The Printers Icon is now displayed in the Printers folder.
  • Page 26: Configuring The Printer Driver Settings (administrator)

    Installation and Configuration (Windows NT 4.0) Configuring the Printer Driver Settings (Administrator) To change the printer settings, open the dialog box for the printer properties by the following steps. Log in using an account with the authority to change system settings (e.g. Administrator). Click the Start button, place the cursor on Settings, and then click Printers.
  • Page 27 Installation and Configuration (Windows NT 4.0) General Tab Comment Enter comments to the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for a user already set-up will remain unchanged even if the comment is modified later.
  • Page 28 Installation and Configuration (Windows NT 4.0) button Print Processor... Specify the processor to be used for printing (Print Processor) and the data type (Default Data type). The processor and data type affect the manner in which the printer functions in Windows NT. Normally they do not need to be modified.
  • Page 29 Installation and Configuration (Windows NT 4.0) Ports Tab Print to the following port(s) Displays a list of available ports for printing (Port), their status (Description) and printers that are connected to these ports (Printer). Add Port... Delete Port... Adds/deletes a new port or a new network port. button Configure Port...
  • Page 30 Installation and Configuration (Windows NT 4.0) Scheduling Tab Available Schedules the printer for operation. Specify operating hours when From-To is selected. Priority Sets printing priority. The slider allows the priority to be adjusted from 1 through 99. Spool print documents... / Print directly to the printer Specify how documents should be sent from the application to the printer.
  • Page 31 Installation and Configuration (Windows NT 4.0) Sharing Tab Not Shared/Shared Select whether to display or use this printer on or with other computers. Share Name Specify the name of the shared printer. The displayed name can be used as it is or a new name may be entered.
  • Page 32 Installation and Configuration (Windows NT 4.0) Security Tab button Permissions Set printer access privileges. button Auditing Displays the persons who used this printer and how they used. button Ownership Set the ownership of the printer. In order to utilize these features, you need to have selected Audit... from User NOTE Manager's Policies and have enabled File and Object Access in the Audit Policy dialog box.
  • Page 33 Installation and Configuration (Windows NT 4.0) Device Settings Tab Halftone Setup button Halftone Setup... Select the halftoning method to be used (halftones specific to the printer). Select it according to the details of data and your preference. • Halftone Pattern Select the pixel size to be used for halftones.
  • Page 34 Installation and Configuration (Windows NT 4.0) Device Gamma Adjust the gamma of print images (color intensities). Pixel Diameter Adjust the darkness of the print image. Manipulate the slider to specify the pixel size. You can select between specifying the real size in inches or specifying in percentage relative to the printer resolution. Luminance (CIE Y) Adjust the luminosity of the print image.
  • Page 35: Configuring The Printer Driver Settings (user)

    Installation and Configuration (Windows NT 4.0) Configuring the Printer Driver Settings (User) To change the printer settings, open the dialog box for the printer properties by the following steps. Select Print in the File menu of the application. Properties... Click the appears.
  • Page 36 Installation and Configuration (Windows NT 4.0) Page Setup Tab Paper Size Select the size of the document. Paper Source Specify where the paper you want to use is located in the machine. If you choose Auto Selection, the printer driver will automatically select an appropriate tray according to the Paper Size. Copy Count Specify the number of copies to be printed.
  • Page 37 Installation and Configuration (Windows NT 4.0) Advanced Tab Paper Size Select the size of the document. Orientation Select the print orientation (Portrait/Landscape). Paper Source Specify where the paper you want to use is located in the machine. If you choose Auto Selection, the printer driver will automatically select an appropriate tray according to the Paper Size.
  • Page 38 Installation and Configuration (Windows NT 4.0) Advanced Tab Metafile Spooling With Metafile Spooling enabled, the file is spooled in EMF format (metafile compression). With the function disabled, the file is spooled in RAW (non-compression) format. Specifying RAW format results in longer time before placing an application operational after printing on the application.
  • Page 39 Installation and Configuration (Windows NT 4.0) Halftone Color Adjustment Contrast Adjust the contrast of print images. Brightness Adjust the brightness of print images. Dark Picture Select this option in order to print dark images brighter. Negative Select this option in order to print images with black and white reversed. Input RGB Gamma Adjust the gamma of print images (color intensities).
  • Page 40: Installation And Configuration (windows 2000)

    System - software using Office 2000. However, the company does not necessarily guarantee normal operation of all applications on Windows 2000. Panasonic has not registered with the Windows 2000 logo. Ignore the warning message about the logo upon installation. Windows 2000 is capable of disallowing installation of drivers without logo registration. If the function has been activated, cancel the function for installation.
  • Page 41 Installation and Configuration (Windows 2000) Select Local Printer and click the button. Specify Network Printer for installing a printer on server upon network. Refer to the manual about Windows 2000. Click the Select Printer Port and click the Insert the CD-ROM containing the printer driver. Click the Next button.
  • Page 42 Installation and Configuration (Windows 2000) Specify the drive name and type D:\Driver\WinNT4. (Where "D:" is your CD-ROM drive.) Click the button. Select your device (Ex: Panasonic DP-150FX) Click the button. Click the Next button. Select Do not share this Printer and click the button.
  • Page 43 Installation and Configuration (Windows 2000) Next button. Select No and click the Click the button. Finish Click the button. Finish...
  • Page 44 Installation and Configuration (Windows 2000) The required files are copied. The Printers Icon is now displayed in the Printers folder.
  • Page 45: Configuring The Printer Driver Settings (administrator)

    Configuring the Printer Driver Setting on Windows 2000 (Administrator) To change the printer properties, open the dialog box for the printer properties by the following steps. Log in using an account with the authority to change system settings (e.g. Administrator). Click the Start button, place the cursor on Settings, and then click Printers.
  • Page 46 Installation and Configuration (Windows 2000) General Tab Printer Name Name of the printer specified upon installation is displayed. Location and Comment Enter a comment about the location of the printer installation and information about the printer. If a printer is shared, the location and comment specified in this field appears when another user sets up this printer on his/her computer.
  • Page 47 Installation and Configuration (Windows 2000) Sharing Tab Not shared/Shared as Specify if this printer is displayed or used on a computer of other users. For sharing a printer, specify the share name of a printer to be shared. A name specified here appears when other users view the printer information on a network button Additional Drivers...
  • Page 48 Installation and Configuration (Windows 2000) Ports Tab Print to the following port(s) Displays a list of ports that allows printing, their status (description), and printers connected to the ports. Add Port... Add or delete a new local port or a new network port. button Configure Port...
  • Page 49 Installation and Configuration (Windows 2000) Advanced Tab Always available/Available from Specify the operation schedule for a printer. Selecting Available from allows specifying an operation time. Priority Specify the priority in printing. Priority is adjustable from 1 to 99. ORIGINAL of higher priority are printed before those of lower priority.
  • Page 50 Installation and Configuration (Windows 2000) Keep printed documents After printing, documents are kept in the queue. The documents are allowed to be reprinted directly from the queue regardless of the status of an application. Enable advanced printing features Usually enables advanced printing features. Optional features of the printer (page ordering, booklet printing, numbering on sheets) are enabled.
  • Page 51 Security Tab Displays a list of users and groups that are assigned access to this printer. A list of standard access permitted/prohibited for each group or user is displayed. Check the checkbox for permitting or prohibiting access. Gray checkbox indicates inheritance of access permission. button Add...
  • Page 52 Installation and Configuration (Windows 2000) Device Settings Tab Halftone Setup... button Select the method of expressing device halftone (printer-specific halftone). Select the settings according to printing data and preference. Halftone Pattern Select the size of pixels to be used for halftone. Selecting larger size pixels results in a rough image, which is suitable for printing of wider area.
  • Page 53 Installation and Configuration (Windows 2000) Number of Paper Tray Select the number of available paper tray(s) for the printer if an optional Paper Feed Module is installed. Device Settings Tab specifies device-specific settings and settings of optional NOTE devices. Refer to operation manuals of the optional devices, or on-line manuals for settings items.
  • Page 54: Configuring The Printer Driver Settings (user)

    Installation and Configuration (Windows 2000) Changes the printer settings. Display the printer settings dialog box by the steps below: Select Print in the File menu of an application. Click the Properties... The dialog box for printer properties appears. Click the top tab of the dialog box and specify the properties.
  • Page 55 Installation and Configuration (Windows 2000) General Tab The "General" tab will not be indicated, depending on each software application. Select Printer Select a printer for printing. Page Range Select a page range for printing. Number of copies Specify the number of copies. Collate Upon printing two or more copies, pages are output for each copy.
  • Page 56 Installation and Configuration (Windows 2000) Layout Tab Orientation Select portrait (vertical) or landscape (horizontal). Print on Both Sides (Duplex) [DP-150FX only] Specify duplex printing for printing on both sides. Select the binding side (None/Flip on Short Edge/Flip on Long Edge) for duplex printing. Note: Duplex Printing on Invoice/A5 is not supported.
  • Page 57 Installation and Configuration (Windows 2000) Paper/Quality Tab Paper Source Specify an input tray. Selecting Auto Selection allows automatic selection of an input tray according to the paper size. button Advanced... Specify detailed settings. Refer to Advanced for details. (See page 58)
  • Page 58 Installation and Configuration (Windows 2000) Advanced Paper Size Select a paper size. Resolution Select resolution of the printer (600dpi/300dpi). Scaling Specify a custom zoom when printing a document by zooming in/out at a desired rate. If the zooming rate is specifiable on an application, specify "100%" (same size) here. Specify a zooming rate in the print dialog box of the application.
  • Page 59 Comfiguration (Windows 2000) Halftone Color Adjustment Contrast Adjust the contrast of the printing image. Brightness Adjust the lightness of the printing image. Dark Picture Check to print a dark image into light image. Negative Check to print in reverse. Input RGB Gamma Adjust the gamma (strength of colors) in the printing image.
  • Page 60: Print Operation Printing From Windows Applications

    Print Operation Printing from Windows Applications If the printer driver is installed properly and a printer is selected as the default printer in the printer setup, printing can be accomplished from any Windows application with simple operations. To print from most Windows applications, use the Print... command on the File menu. Selecting the Print... command typically displays the following Print dialog box: After selecting the print range to be printed and the number of copies click on While documents are being printed, a printer indicator remains displayed on the left side of the clock on the...
  • Page 61: Printing On Network

    Printing on Network For sharing a printer by connecting two computers via crossed-cable or using a hub, a connection among computers must be established. Establishing a connection among computers is verified by displaying the connected computers in Network Neighborhood on the desktop. The settings for printer sharing is specified by the following steps: Printer server (PC connected to a printer) Install the printer driver on a computer to be connected to the main unit.
  • Page 62: Troubleshooting Starting With

    Print Operation Printing on Network Remote (PC that uses other computer's printer) Click Start button, place cursor on Settings and then click Printers. Double-click Add Printer in the printer window. Add Printer Wizard appears. Click the Next Select Network Printer Click the Next Specify the other computer's printer by entering the network path.
  • Page 63 Troubleshooting Starting with: If the printing operation fails, check the following points first: The printer cable is properly connected. Length of the printer cable is not longer than 6 ft. (2 m). Power to the device is turned on. Paper is loaded on the device properly. Error message is not displayed on device.
  • Page 64: Document Is Not Printed Correctly

    The specified paper has not been loaded on the device. Specify the settings again or load the appropriate paper. Verify that the Panasonic DP-130/135/150 has been selected as the printer driver. The wait time for printing operations depends on the spool settings.
  • Page 65: Error Messages Displayed On Computer

    Error messages displayed on the computer Problem Error in writing to LPT1. Unable to write to the Specified device. Error in writing to LPT1. Printer timeout error occurred. Printing is disabled due to error in the current printer settings Verify that the device is connected to the computer correctly. Verify that the power of the device is turned on.
  • Page 66: Appendix Printing/scanning Area

    Appendix Printing/Scanning Area 0.1/2.5 Void margin 0.1/2.5 0.1/2.5 0.1/2.5 Bottom (Unit: inches/mm)
  • Page 67: Pararell Interface Connector

    Parallel Interface Connector The printer has a parallel interface for connecting to PC. Shape of Connector Signal lines and pin arrangement Signal name /STB DATA0 DATA1 DATA2 DATA3 DATA4 DATA5 DATA6 DATA7 /ACK BUSY SELECT /AUTOFD* Not used *Signal used for bidirectional communication Signal functions Signal name /STB...
  • Page 68 NOTE...
  • Page 69: Class 2 Fax Modem Section

    Digital Copier Class 2 Fax Modem Section...
  • Page 70: Installing The Panasonic Class 2 Fax Modem

    Installing the Panasonic Class 2 Fax Modem Installing (Windows 95/98/Me) The installation is required for transmitting/receiving of Faxes with a PC using general-purpose PC fax function software (recommended: WinFax). Class 2 Fax Modem Select Settings from the Start menu and open the control panel.
  • Page 71 Installing the Panasonic Class 2 Fax Modem Click the (Windows 98 only) Select No, the device isn't in the list. Click the (This screen will only appear if a new device is found.) Select No, I want to select the hardware from a list.
  • Page 72 Installing the Panasonic Class 2 Fax Modem Enter D:\Setup. (Where "D:" is your CD-ROM drive on.) Click the Click the Next Next Click the Click the Finish Click the Select Ports (COM & LPT) . Click the Select Communications Port.
  • Page 73 Repeat steps from "1" to "3." Installing the Panasonic Class 2 Fax Modem Select No, the device isn't in the list. Click the (This screen will only appear if a new device is found.) Select No, I want to select the hardware from a list.
  • Page 74 Installing the Panasonic Class 2 Fax Modem Select Don't detect my modem; I will select it from a list. Click the Next button. Click the Have Disk... button. Enter D:\Setup. (Where "D:" is your CD-ROM drive.) Click the button. Select Panasonic DP-130 or DP-150 Class 2 Fax Modem.
  • Page 75 Installing the Panasonic Class 2 Fax Modem Select Panasonic MFP Redirected Com Port (COM3*). * COM number depends on the PC. Click the Next button. Finish Click the button. Installation of the modem is completed.
  • Page 76: Installing (windows Nt 4.0)

    Installing the Panasonic Class 2 Fax Modem Installing (Windows NT 4.0) Installing the Panasonic Class 2 Fax Modem. The installation is required for transmitting/receiving Faxes with a PC, using general-purpose PC fax function software (recommended: WinFax). Class 2 Fax Modem Select Settings from the Start menu and open the control panel folder.
  • Page 77 Installing the Panasonic Class 2 Fax Modem Enter D:\Setup. (Where "D:" is your CD-ROM drive.) Click the Select Panasonic DP-130 or DP-150 Class 2 Fax Modem. Click the Select a COM port shown at the bottom of the COM ports list.
  • Page 78 Installing the Panasonic Class 2 Fax Modem Close the Modems Properties screen.
  • Page 79: Installing (windows 2000)

    Installing (Windows 2000) Install Panasonic Class 2 Fax Modem. The installation is required for transmitting/receiving FAX with a PC a PC, using a general-purpose PC fax function software (recommended: WinFax). Class 2 Fax Modem Select Settings from the Start menu and open the Control Panel folder.
  • Page 80 Installing the Panasonic Class 2 Fax Modem Select Add a new device. Click the button. Next Select No, I want to select the hardware from a list. Click the button. Next Select Modems. Click the button. Next...
  • Page 81 Installing the Panasonic Class 2 Fax Modem Select Don't detect my modem; I will select it from a list. Click the Click the Enter D:\Setup. (Where "D:" is your CD-ROM drive.) Click the Next button. Have Disk... button. button.
  • Page 82 Installing the Panasonic Class 2 Fax Modem Select Panasonic DP-130 or DP-150 Class 2 Fax Modem. Click the button. Next Select COM2. Click the button. Next...
  • Page 83 Installing the Panasonic Class 2 Fax Modem If a warning message for logo certification appears, click the button and continue installation. Click the button. Finish Installation of the modem is completed.
  • Page 84 NOTE...
  • Page 85 Digital Copier Document Management System Section...
  • Page 86: Installing The Document Management System

    Installing the Document Management System Insert the provided CD-ROM. Click the button. Next Click Panasonic-DMS. Verify the installation destination and click the Next button. Click the Standard button.
  • Page 87 Installing the Document Management System Enter the program folder name and click the Next The required files are copied. Click the The Panasonic Document Management System folder is added to the Start menu, and the installation is completed. button. button.
  • Page 88 By installing this software, the system selects LPT1 as a parallel port to be connected to a device. For connecting a device to a port other than LPT1, change connection ports by selecting [Panasonic], [Panasonic Document Management System], and [Port Selection Utility] from the Start menu.
  • Page 89: Document Main Window

    Document Viewer (see page111) in combination, a number of image files can be classified, managed, browsed, and edited. Selecting Panasonic Panasonic Document Management System Document Manager in Programs of the Start menu displays the main window of the Document Manager.
  • Page 90: Document Manager

    Document Manager Title Bar Displays the title of a screen. Menu Bar Displays the menu of the Document Manager. Tool Bar Displays the tool buttons of Document Manager. Tool buttons correspond to functions of the menus in the menu bar. Folder Window Displays the folders containing the documents in tree form.
  • Page 91: Manager Basic Operations

    Basic Operations The Document Manager allows editing and managing documents displayed in thumbnail images by dragging and dropping. The function enables various operations as described below: Selecting documents Clicking thumbnail images in the document window allows selection of documents. Dragging a mouse cursor on the screen or clicking with the Shift key held down allows selecting two or more documents at one time.
  • Page 92 Document Manager Copying/Moving Documents Dragging a thumbnail image in document window and dropping it onto a folder in the folder window allows moving the document to the folder. Dragging & dropping with the Ctrl key held down copies a document. Dragging a document and dropping it onto another document in a document folder results in grouping the two documents together.
  • Page 93: Setting Plug-in

    Setting Plug-in Import document (from scanner) Selecting Acquire Image... in the File menu displays a window for the Document Scanner (See page 104). The operation imports a document read on the scanner into a folder. Import document (from file) Selecting Open in the File menu displays a dialog box for selecting files. The dialog box allows importing image files saved in a computer as documents onto a folder.
  • Page 94 Document Manager OCR software (Application such as e-Typist, etc.) File format Annotation Image type Resolution Correct skew Eliminate noise PC-FAX software File format Annotation Image type Resolution Correct skew Eliminate noise E-Mail software (MAPI-compatible mail application such as MS-Outlook, MS-Exchange, etc.) File format Annotation Image type...
  • Page 95: File Menu

    File Menu New Folder Create a new folder under a folder that is currently selected. Path of a folder to be created can be specified as required. Open An image file saved in computer can be imported into a folder as document. File of the following formats can be opened in the Document Manager: TIFF : Tagged-Image File Format (TIFF)
  • Page 96 Document Manager Rename Change the names of a document. Properties Display the file properties. Acquire Image... Using a scanner, etc. selected in Select Source, import a document to a folder that is currently selected. Select Source Select a TWAIN-compatible device for scanning documents.
  • Page 97 Print Print a document selected in the document window. Print Setup Specify layout and printing size for a document to be printed. Horizontal Position and Vertical Position Adjust the printing position on a sheet. Print Size Select printing in original size or printing in accordance with sheet size.
  • Page 98 Document Manger Launch to another application Open a document selected in the document window with a specified application. Selecting External Application Setup displays a dialog box for adding/changing/deleting the application. Clicking the Add button displays a dialog box to Add External Application.
  • Page 99 Trash Can Open Trash Can Opens the Trash Can and displays any files. Selecting documents and clicking the Undo documents that have been discarded. Empty Trash Can Deletes the files in the Trash Can. If the documents are emptied from the Trash Can, they are permanently deleted.
  • Page 100: Edit Menu

    Document Manager Edit Menu Undo Undo the last editing operation done. Delete a selected document from a folder and copy it to the clipboard. Copy Copy a selected document onto the clipboard. Paste Paste a document from the clipboard onto a selected folder.
  • Page 101: View Menu

    View Menu Tool Bar Switch between displaying/hiding the tool bar. Status Bar Switch between displaying/hiding the status bar. List Format/Thumbnail Format Switch between list display and thumbnail display in the documents window. Arrange Documents Arrange documents in the document window by specifying order.
  • Page 102: Document Menu

    Document Manager Documnet Menu Open Open a selected document. Activates the Document Viewer (See page 111) and opens a document for editing. Duplicate Make a copy of the selected document in a folder. Rotate Object Rotate the selected document. 90 Clockwise 90 Counterclockwise Group Object Makes a group of two or more selected documents.
  • Page 103: Document Main Window

    Ungroup Cancel the grouping for grouped documents. Either dividing all pages into individual documents or releasing only specified documents from a group can be selected. Enhancement Apply the following correction to a selected document: Correct Skew : Detect any inclination of a document and automatically correct it.
  • Page 104: Document Scanner

    Document Scanner Main Window Upon image scanning, an image is imported directly into a document using a TWAIN-compatible application (image editing software, etc.). Selecting Acquire Image... in the File menu displays a dialog box for the Document Scanner. The menu for operating the Document Scanner (scanner driver) depends on the NOTE application.
  • Page 105 Preview Window Displays an image after preview-scanning. The scanning area (black frame) is specified on the displayed image. Dragging the mouse in the preview window allows specifying the scanning area (black frame), changing the frame size, and moving the frame. The black-frame area is displayed in values <Output Size>.
  • Page 106 Document Scanner Brightness (valid only when halftone is selected) Adjust the brightness for halftone or grayscale document. Contrast (valid only when halftone is selected) Adjust the contrast (difference between dark and light) for halftone or grayscale document. Invert Scan the image in negative. Edge Enhancement Scan the image with a highlighted edge.
  • Page 107: Scanner Tool Menu

    Tool Menu Adjustment - Gamma Curve Display a dialog box for adjusting the gamma (color strength characteristics) of an image. (valid only when halftone is selected) Adjust the gamma curve by dragging the slide bar or entering a value. Moving the slide bar in the + direction reduces the difference between the highlight (light portion) and halftone.
  • Page 108 Documnet Scanner Adjustment - Highlight and Shadow Display a dialog box for adjusting highlight and shadow. selected) Adjust the highlight and shadow by dragging the slide bar or entering a value. Enhancing the highlight (bright portion) and the shadow (dark portion) makes clear shades on an image. Click the Apply button to apply calibration result.
  • Page 109: Image Scanning

    Image Scanning Image scanning is performed by the following procedures: Activate TWAIN-compatible application. Select Acquire Image... in the File menu to display Document Scanner. Specify the image type, resolution, and paper size of a document to be scanned. Place a manuscript on Platen or ADF and click Preview button.
  • Page 110 Document Scanner Apply the following adjustment on the preview image: Drag the scanning frame (black frame) on the preview window to specify the scanning area. If an area has already been selected, double-clicking with Shift button held down selects the whole image. Clicking Zoom In in/out a preview-scan image.
  • Page 111: Document View Main Window

    Double-clicking on the document (thumbnail) in the Document Manager screen or selecting Open in the Document menu displays the main window of the Document Viewer. The program is activated also by selecting Panasonic NOTE Management System Panasonic Document Document Viewer from Programs of the Start menu.
  • Page 112 Documnet Viewer Title Bar Displays the title of the screen and the name of the image file being displayed. Menu Bar Displays the menu of the Document Viewer. Tool Bar Displays the tool buttons of the Document Viewer. Tool buttons correspond to functions of the menus in the menu bar.
  • Page 113: Basic Operations

    Basic Operations Selecting Page Selecting a page by clicking in the page list displays an image of the selected page on the image window. Dragging and dropping a page in the page list can change the order of the pages. Image Editing The image displayed in the image window is edited with the menu below:...
  • Page 114: Annotation Function

    Document Viewer Annotation Function Document Viewer provides the functions for adding various graphics and text to an image. The graphics and text added to an image are called <Annotation>. The annotation function, unlike usual image editing applications, does not change an image itself but lays graphics and texts onto an image.
  • Page 115: File Menu

    File Menu Open Opens an image file saved in the computer. Files of the following formats can be opened on the Document Viewer. TIFF : Tagged-Image File Format (TIFF) JPEG : Joint Photographic Experts Group (JPEG) format BMP : Windows standard bitmap format PNG : Portable Network Graphics format DDM : Document Manager file format Save...
  • Page 116: Document Viewer

    Document Viewer Print Prints a document under the editing operation. For a document containing two or more pages, pages from-to can be specified for printing. Print Setup Specify the layout, printing size, and printing of annotations for a document to be printed. Vertical position and horizontal position Adjust the printing position on a sheet.
  • Page 117 Launch to another application Opens a document selected in the document window with a specified application. Selecting External Application Setup displays a dialog box for adding/changing/deleting the application. Clicking the Add button displays a dialog box to Add External Application. Name If an external application is specified, the name in this field appears on a link icon.
  • Page 118 Document Viewer Trash Can Open Trash Can Opens the Trash Can and displays any files. Selecting Undo documents and clicking the button retrieves documents that has been discarded. Empty Trash Can Deletes the files in the Trash Can. If the documents are emptied from the Trash Can, they are permanently deleted.
  • Page 119: Edit Menu

    Edit Menu Undo Undo the last editing operation done. Clear Delete a selected annotation. Delete a selected annotation from a folder and copy it to the clipboard. Copy Copy a selected annotation onto the clipboard. Paste Paste an annotation from the clipboard onto a selected page.
  • Page 120: Page Menu

    Document Viewer Page Menu Next Display the next page. Previous Display the previous page. First Display the first page. Last Display the last page. Go To Display a specified page. A dialog box for specifying the page is displayed. Auto Paging Turns the pages automatically.
  • Page 121: Annotation Menu

    Document Viewer Annotation Menu Display Annotation Switch between displaying and hiding the annotation. Header Creates a header annotation. Selecting header annotation displays a header-specifying frame. If an annotation such as graphics and texts are created within the displayed frame, the frame is managed as a header. Footer Creates a footer annotation.
  • Page 122 Document Viewer Text Creates a text annotation. Select text annotation in annotation menu (or tool button), and drag the mouse in the image window to specify the display position. A dialog box for text setup will appear. Enter the text to display, and then specify text color and font.
  • Page 123 Rectangle Creates a rectangle annotation. Select rectangle annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw a rectangle. Ellipse Creates an ellipse annotation. Select the ellipse annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw an ellipse.
  • Page 124 Document Viewer White Block Creates a white rectangle (solidly white-painted rectangle) annotation. Select the white annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw a white rectangle. Black Block Creates a black rectangle (solidly black-painted rectangle) annotation.
  • Page 125 Marker Creates a marker annotation. Select the marker annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw a marker. Label Creates a label annotation. Select the label annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw label displays Text Format Setup dialog box.
  • Page 126 Document Viewer Stamp Creates a stamp annotation. The stamp annotation pastes another image file like a stamp. Select the stamp annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area, displaying the stamp dialog box. Selecting the stamp allows drawing a stamp image.
  • Page 127 Page Number Creates a page number annotation. Select the page number annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area, displaying the text the settings dialog box. Specify format, color, and font of the page number to be displayed.
  • Page 128: Image Menu

    Document Viewer Image Menu Correct Skew Detects the Skew of a document and automatically corrects it. The dialog box of Correct Skew is displayed. Adjust the Skew to be corrected by the slide bar. if Preview has been checked, the adjustment result is displayed on the image window.
  • Page 129 Brightness/Contrast Adjust the brightness and contrast of an image. (Valid only for grayscale or RGB color image) The dialog box of Brightness/Contrast is displayed. Adjust the brightness and contrast by sliding the bar. If Preview has been checked, the adjustment result is displayed on the image window.
  • Page 130 Document Viewer Monochrome Converts the selected page into a monochrome image. The dialog box of Threshold Sizes is displayed. Adjust the B/W Threshold by sliding the bar. If Preview has been checked, the adjustment result is displayed on the image window. Grayscale Converts the selected page into a grayscale image.
  • Page 131: View Menu

    Document Viewer View Menu Grayscale Indication Selects grayscale display when displaying a monochrome image on the image window in reduced size. Picture Quality Precedence Switch the setting if making the image quality a higher priority than the displaying speed. Tool Bar Switch between displaying/hiding the tool bar.
  • Page 132: Status Monitor Task Bar Display

    Device is in off-mode. NOTE Installing the Panasonic Document Management System adds the status monitor to the startup menu. If the power of the device is not turned on or the parallel cable is not connected when starting Windows, the error message shown above appears.
  • Page 133: Task Bar Menu

    Status Monitor Task Bar Menu Right-clicking on the status monitor in the System Tray displays the dropdown menu as shown below: About Displays the version information about the status monitor. Open Status Monitor Displays details about the current status of the device. Pop up when error occurs If the menu is selected, a checkmark appears or a pop-up error dialog box appears upon occurrence of an error.
  • Page 134 Status Monitor Display Status Details Right-clicking the status monitor icon in the Task Bar and selecting Open Status Monitor in the dropdown menu displays a dialog box for the status monitor. Status Tab Model Name Displays the name and number of a connected device. Device Status Display the current status of the device.
  • Page 135: Status Monitor

    Status Monitor Configuration Tab Model Displays the name and number of a connected device. Configuration Display a list with the current device configuration (optional devices, etc.). Status Displays the communication status between the status monitor and the device.
  • Page 136 Status Monitor Paper Tab The tab displays the type, size, and if there is any paper loaded in the paper tray. A comment by the user can be entered freely in the <Paper Type> field. Changing the types of loaded paper does not change the comment in <Paper Type> NOTE unless it is rewritten by a user.
  • Page 137: Configuration Main Window

    This utility allows you to edit the machine configuration through the Parallel Port connected between the PC and the device. Startup Windows, and select Panasonic Configuration Editor from the Programs in the Start menu to display the configuration editor dialog box.
  • Page 138: Configuration Editor

    Configuration Editor button Retrieve Retrieve the current settings of the selected folder from the device. button Write Write's the settings in the folder to the device. Open File button Open the settings in the folder from a file. Save File button Save the settings in the folder to a file.
  • Page 139: Editor User Parameters Folder

    Configuration Editor User Parameters Folder Specify the originating party name and telephone number, etc. to be registered on the device for fax communications.
  • Page 140: Fax Parameters Folder

    Configuration Editor Fax Parameters Folder Display or change the Fax Parameter Settings.
  • Page 141: Copier Settings Folder

    Configuration Editor Copier Settings Folder Display or change the Copier Settings...
  • Page 142: Journal Folder

    Configuration Editor Journal Folder Display the Fax communication journal.
  • Page 143: Print Out

    Configuration Editor Print Out Print a Fax Parameter, Phonebook or Transaction Journal List.
  • Page 144: Directory Dialing Settings Shortcut Activation Folder

    Configuration Editor Phone Book Settings Shortcut Activation Folder When the Phone Book Folder is selected the Phone Book Editor utility will be started.
  • Page 145: Phone Book Features

    Phone Book Editor Features This function allows registering, deleting, and modifying fax phone numbers in the main unit from a connected PC. Registering, deleting, modifying fax numbers can be operated on the control panel of the machine. Features provided by the Phone Book Editor function are as follows: Retrieve/Write Open/Save File Insert/Delete Entry...
  • Page 146: Activation Procedure

    Take the following steps to activate phonebook edit software. Click Start at the bottom left of the PC screen. Start Select Programs. Select Panasonic. Select Panasonic Document Management System. Select MFP Utilities. Select Phone Book Editor. Phone Book Editor splash screen appears and...
  • Page 147: Editor Activation Procedure

    Phone Book Editor Main Window The screen shown below appears on the PC: Indication Directory Tab Group Tab About Station Name Telephone No. Retrieve Write Open File Save File Insert Entry Delete Entry Help Exit Group Name Numbers Telephone No. Description Contains the individual dialing station entries (Up to 100 stations)
  • Page 148: Retrieve/write

    Phone Book Editor Retrieve/Write This function retrieves the fax numbers in the connected device by PC and writes fax numbers from the PC to main unit. Click Retrieve. Retrieve Click the button. A list of fax numbers in the machine is displayed. Modify and add destination names and dial numbers on this screen.
  • Page 149 Phone Book Editor Click Write after the editing is completed. Write Click the button. The phonebook information is written to the connected device.
  • Page 150: Open/save File

    Phone Book Editor Open/Save File This function opens the phonebook file in the PC, edits the file and then saves the file in the PC again. Click Open File Open File Click the The File Open dialog box appears Select a file from the list (e.g. Phone.dat) Open Click the The phonebook information stored in the PC is...
  • Page 151 Phone Book Editor Click Save File after the editing is completed. Save File Click the button. For Save File: Select an existing file from the list or enter a new file name. Save Click the The phonebook information is saved to a file. button.
  • Page 152: Insert Entry

    Phone Book Editor Insert Entry This function adds or deletes lines in the list when editing the phonebook. The steps for inserting lines is as follows: Click on the row number where you would like to insert a blank entry. The row will be highlighted as shown on the left.
  • Page 153: Delete Entry

    Delete Entry Steps for deleting lines is as follows: Phone Book Editor Click on the row number where you would like to delete the entry. The row will be highlighted as shown on the left. Click Delete Entry. The screen shown on the left appears. Click the button.

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