Olympus DS-320 Instructions Manual
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Olympus DS-320 Instructions Manual

Olympus DS-320 Instructions Manual

Viavoice kit
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DIGITAL VOICE
RECORDER
DS-320
ViaVoice kit
INSTRUCTIONS
Please read these instructions for information about using
the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
1

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  • Page 1 DIGITAL VOICE RECORDER DS-320 ViaVoice kit INSTRUCTIONS Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.

  • Page 2: General Precautions

    The copyrights for the “DSS Player” software and instruction manual are held by Olympus Optical Co., Ltd. IBM, PC/AT and ViaVoice are the trademarks or registered trademarks of International Business Machines Corporation.
  • Page 3 1 remove the batteries immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for servicing. AC Adapter Warning • Do not attempt to disassemble, repair or modify the AC adapter in any way.
  • Page 4 Hardware Section...

  • Page 5: Table Of Contents

    Table of Contents Getting Started Main Features ... 6 Preparing for Recording Inserting Batteries ... 9 Replacing Batteries ... 10 Using the AC Adapter ... 10 Basic Operations Recording ... 14 Playing and Volume Control ... 18 Other Functions Recording Modes ... 25 Microphone Sensitivity ...

  • Page 6: Ds-320 Main Features

    DS-320 Main Features Summary of product features: The DS-320 digital voice recorder stores highly compressed DSS format voice messages in 16MB integrated flash memory. The DS-320 supports two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Continuous recording time...

  • Page 7: Identification Of Parts

    Identification of Parts $ % ^ 1 SP DICT button 2 MENU/VOL switch 3 PLAY button 4 REW (Rewind) button 5 FF (Fast Forward) button 6 STOP button 7 Strap hook 8 Built-in speaker 9 REC (Record) button 0 INDEX/FOLDER button ! Display (LCD panel) @ ERASE button # Record indicator lamp...
  • Page 8 Identification of Parts Display (LCD Panel) 1 Recording mode 2 Microphone sensitivity 3 Month-date-year (M.D.Y.) and hour- minute-second (H.M.S.) 4 Elapsed time, remaining recording time, recording date and time indicators, menu display, etc. 5 Folders (A and B) 6 Message number display 7 Insert recording mark 8 Remaining recording time mark 9 Remaining battery indicator...

  • Page 9: Inserting Batteries

    Inserting Batteries Slide open the battery cover. Insert two AAA alkaline batteries, observing the correct polarity. Close the battery cover completely. The display will show the current date and time setting for 1 second before appearing as shown at right. * The message number under “NEW”...

  • Page 10: Replacing Batteries

    Using the AC Adapter E R A R E C Plug in the optional AC adapter (Olympus Model A321 or A322) into a household power outlet and connect the power plug to the recorder’s power connector (DC 3 V) as shown in the illustration.

  • Page 11: Hold

    Hold Setting the HOLD switch to the HOLD position locks the recorder. All buttons will be disabled and the display becomes blank. This is useful when the recorder is carried in a bag, briefcase, or your pocket because no buttons will work accidentally.
  • Page 12 Setting Time/Date Press the MENU/ VOL switch. The menu appears on the display. Move the MENU/ VOL switch up to choose the screen with the flashing date/time indicator. Press the MENU/ VOL switch. The year cursor will flash. Move the MENU/ VOL switch up or down to set the year.

  • Page 13: Setting An Id

    Setting an ID If an ID is set, it is automatically included in each message to help identify who recorded the message when it is transferred to a PC. Setting IDs is recommended for easier management of recorded messages. To set an ID, stop the recorder and follow these steps: 1,3,5 E R A S E S P D IC T...

  • Page 14: Recording

    Recording Folders A and B can each hold up to 99 voice messages. New Recording E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P Pause Recording...
  • Page 15 Recording Settings While the recorder is designed to record messages without requiring special settings, it offers a LP mode for long recordings, a DICT mode for dictation, and a Variable Control Voice Actuator (VCVA) to economize on memory usage. For more details see the relevant sections of the manual.

  • Page 16: Insert Recording

    Recording Insert recording You can insert recordings into previously recorded messages. E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P Press the INDEX/FOLDER button to choose a folder.
  • Page 17 E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P Press the REC button. The insert recording starts. Press the STOP button.

  • Page 18: Playing And Volume Control

    Playing and Volume Control E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P Press the INDEX/FOLDER button to choose a folder.
  • Page 19 Volume Control Move the MENU/VOL switch up or down while playing a message. Moving the switch will show the current volume setting (0 to 30) on the display. Moving the MENU/VOL switch up increases the volume. Moving the MENU/VOL switch down decreases the volume.

  • Page 20: Other Operations

    Playing and Volume Control Other Operations Operation Fast Playback Press the PLAY button for 1 second or (FPLY) longer while playing a message. Fast Forward Press the FF button while stopped. (FF) Rewind (REW) Press the REW button while stopped. Cue (CUE) Press and hold the FF button while (Fast Forward...

  • Page 21: Erasing

    Erasing Erasing One Message at a Time A selected file can be erased from a folder. E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P Press the INDEX/FOLDER button to choose the...
  • Page 22 Erasing Erase All Messages from a Folder All files in a folder can be erased simultaneously. E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P Press the INDEX/FOLDER...
  • Page 23 To Partially Erase a Message You can select part of a message to erase. E R A S E S P D IC T M E N U /V O L 5,7,8 IN D E X / F O L D E R R E C S T O P Press the INDEX/FOLDER button to choose a folder.
  • Page 24 Erasing E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P Press the ERASE button for 1 second or longer. “OK”...

  • Page 25: Recording Modes

    Recording Modes The recorder provides approximately 2 hours and 30 minutes of continuous recording* in SP mode and approximately 5 hours and 20 minutes* in LP mode. The default is SP mode. SP mode: Standard Playback mode LP mode: Long Playback mode *Recording time may be reduced if many short messages are recorded.

  • Page 26: Microphone Sensitivity

    Microphone Sensitivity The sensitivity of the built-in microphone is adjustable to suit recording needs. CONF (conference recording): High-sensitivity mode that records sounds from all directions. DICT (dictation recording): E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R...

  • Page 27: Using The Variable Control

    Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset volume, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops. Particularly helpful for extended recording, the VCVA not only conserves memory by turning off recording during silent periods, but also makes playback more efficient and convenient by eliminating silent periods.

  • Page 28: Dictation Mode

    Using the Variable Control Voice Actuator (VCVA) Adjusting the VCVA start/stop actuation level Move the MENU/VOL switch up or down while recording to adjust the VCVA start/stop actuation level (1 to 30). The higher the level, the more sensitive the VCVA is. Note The VCVA start/stop actuation level also varies depending on the selected microphone sensitivity...

  • Page 29: Index Marks

    Index Marks Index marks can be incorporated into a file during recording or playback to make it easy to locate interesting information. E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P...

  • Page 30: Transferring Messages

    Transferring Messages A recorded message can be transferred from one folder to the other. The file is added as the last message in the destination folder. E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R...

  • Page 31: System Sounds (Alarms)

    System Sounds (Alarms) The recorder beeps to alert you to button operations or to warn you of errors. System sounds may be turned off. E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C...

  • Page 32: Formatting

    Formatting If you want to initialize the built-in flash memory to its factory defaults, follow these steps: E R A S E S P D IC T M E N U /V O L IN D E X / F O L D E R R E C S T O P Press the MENU/VOL switch.

  • Page 33: Other Information Menu List

    Reset If the display or the recorder acts strangely, lightly press the reset button in the battery compartment with the tip of a ballpoint pen or a similar object. Notes • Do not use a sharp object such as a needle. •...

  • Page 34: Troubleshooting

    Troubleshooting Q.1 Nothing appears on the display A.1 The batteries are not inserted properly. The batteries are drained. The HOLD switch is set to the HOLD position. The recorder is in standby mode. Q.2 Won’t run A.2 The HOLD switch is set to the HOLD position.

  • Page 35: Specifications

    Specifications Recording format DSS (Digital Speech Standard) Recording medium 16MB integrated flash memory Input level –70 dBv Overall frequency response SP mode: 300 to 5,000 Hz LP mode: 300 to 3,000 Hz Recording time SP mode: Approx. 2 hours 30 minutes (1 message continuous recording) LP mode: Approx.
  • Page 36 Software Section...
  • Page 37 How to Use This Manual ... 38 Creating a Voice Model ... 44 Connecting the Digital Voice Recorder DS-320 ... 47 Voice File Playback Window ... 51 Voice File Playback Procedure ... 52 Sending Voice Files by E-mail ... 53 Voice Recognition ...

  • Page 38: Operating Environment

    800 x 600 dpi, 256 color display Features of DSS Player and IBM ViaVoice PC storage and management of voice recordings made with the DS-320 digital voice recorder. Playback of voice files. Recording of voices directly on a PC using the DS-320 digital voice recorder.

  • Page 39: Installing Dss Player Software

    The language selection screen is displayed. DSS Player will be installed for the language selected here. Select the desired language. A window entitled [“OLYMPUS DSS PLAYER SETUP”] appears. Be sure to exit all applications other than the installation program. After exiting all applications, click <Next>.

  • Page 40: Installing Ibm Viavoice Software

    Installing IBM ViaVoice Software To use Voice recognition, you must also install IBM ViaVoice and then setup your sound system. During installation you will see the following windows. (This section does not show all windows you will see.) User Information Type your name and company name, if appropriate.
  • Page 41 ® ® Adobe Acrobat Reader If Adobe Acrobat Reader is not already installed on your computer, select the option to have ViaVoice automatically start the Adobe Acrobat Reader installation program. Adobe Acrobat Reader enables you to view the ViaVoice Command Reference. Click <Next>...

  • Page 42: Setting Up Your Microphone And Audio System For Ibm Viavoice

    Setting Up Your Microphone and Audio System for IBM ViaVoice Woody appears if you placed VoiceCentre in your StartUp folder. If Woody does not appear, start VoiceCentre by clicking [Start] [Programs] [IBM ViaVoice VoiceCentre]. Woody gives you a short presentation. (To skip this presentation, right-click on Woody and then select [Hide].) Then, the Audio Setup Wizard starts to help you set up the microphone and audio system so you can get started with ViaVoice.
  • Page 43 Audio Setup Wizard This wizard presents several windows to help you set up your microphone. We recommend that you use the microphone that comes with the product until you are thoroughly comfortable with your speech system. The Audio Setup Wizard will prompt you to identify the type of microphone and components you have.

  • Page 44: Creating A Voice Model

    Creating a Voice Model You must give ViaVoice a sample of your voice so that it can understand you. The User Wizard makes it easy for you to do this. When you see this window, click <Start>, then read aloud the text in the box, speaking in a normal style.
  • Page 45 When ViaVoice has enough recorded data, you will see the Story Finished window. Click <Analyse> to have ViaVoice create your voice model. However, if you have a strong regional accent, we recommend that you click <Continue Reading> so that you can record more sentences, giving ViaVoice more data for analysis.
  • Page 46 Creating a Voice Model You see this window after clicking <Analyse>. Wait until ViaVoice has fully processed your recording before turning off your computer or working with other processing-intensive programs.

  • Page 47: Connecting The Digital Voice Recorder Ds-320

    Connecting the Digital Voice Recorder DS-320 Before connecting the KP3 serial connection cable to the DS-320 digital voice recorder,make sure that the HOLD switch is released and that the recorder is in stop mode. Connect the provided KP3 serial cable to the serial port of the PC.

  • Page 48: Starting Dss Player

    “Installing DSS Player Software”. Downloading Recorded Voice Data to a PC Downloading refers to transmitting voice files from the DS-320 digital voice recorder to the PC. DSS Player provides the following two methods for downloading voice files in the PC.

  • Page 49: Selected File Downloading Window

    1 Main Window button Click to close the downloading window and open the main window. 2 Folder Select the folder in the DS-320 digital voice recorder. 3 Folder View Shows the list of voice files in the folder selected with 2.

  • Page 50: Selected File Downloading Procedure

    • Be careful not to disconnect any cables during downloading. • It is not possible to upload files from the PC to the DS-320 digital voice recorder. • Download times may vary depending on the voice file sizes and PC performance.

  • Page 51: Voice File Playback Window

    Voice File Playback Window A voice file can be played back from the main window. • To display the main window from the downloading window, click the Main Window button in the downloading window. 1 Downloading Window button Closes the main window and opens the downloading window. 2 Current Folder Provides selection of folders in the PC.

  • Page 52: Voice File Playback Procedure

    From [Active Folder], select the folder containing the voice file you want to play back. The illustration shows the display when “C:\ProgramFiles\Olympus\DssPly32\ Message\Folder_A” has been selected. Select the voice file. Select the voice file from the voice file list box.

  • Page 53: Sending Voice Files By E-Mail

    • Even if the e-mail recipient does not have DSS Player, the voice files can be played back using DSS Player- Lite. DSS Player-Lite can be downloaded free of charge at Olympus site http://www.olympusamerica.com/ or http://www.olympus-europa.com/.

  • Page 54: Voice Recognition

    Input Device Setup To perform voice recognition of DSS-format files recorded with the DS-320 digital voice recorder, you first have to set up the input device for the DS-320 digital voice recorder with IBM ViaVoice. Click the [Start] button and select [Programs] VoiceCenter].
  • Page 55 DS-320 digital voice recorder. Creating a Voice Model You must give ViaVoice a sample of your voice through the DS-320 microphone so that it can understand your recorded voice. The User Wizard makes it easy to do this. When you see this window, click <Start>, then read the text...
  • Page 56 Voice Recognition When you have finished reading the text aloud, ViaVoice displays the Choosing a Story window. Select the story that you want to read aloud for creating your voice model. If the story you want has two parts, select Part 1 first. Read the story aloud, speaking in a normal tone of voice. When ViaVoice has enough data, the Story Finished window will appear.
  • Page 57 Executing Voice Recognition Start voice recognition as described below. Notes on Recording for Voice Recognition When recording voices for use in voice recognition, set up your DSS recorder as follows. – Set the microphone sensitivity to “DICT”. – Set the recording mode to “SP”. –...

  • Page 58: Converting File Formats

    DSS Player can handle DSS format and WAVE format files. • DSS format This is the voice file format recorded by the DS-320. The file naming convention for this format is as follows. AAAA 0001.dss Extension File No.: Sequential number assigned automatically by the recorder.

  • Page 59: Troubleshooting

    The File was recorded in LP mode. not work Technical Assistance and Support The following are for only technical questions and support about OLYMPUS DSS player. Technical Hotline Number in the U.S. and Canada 1-888-553-4448 User Support E-mail address in the U.S. and Canada distec@olympus.com...
  • Page 60 Reglements sur l’Interference Radio du Department Canadian des Communications. (Letters) Postfach 10 49 08. 20034 Hamburg. Germany. http://www.olympus.com DS-320 DIGITAL VOICE RECORDER OLYMPUS AMERICA INC. 2 Corporate Center Drive, Melville, NY 11747-3157, U.S.A. 1-800-622-6372 DIGITAL VOICE RECORDER DS-320 Tested To Comply...

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